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Fleet Maintenance

Building

Administration Building (You are

here)

Click icon to add pictureEvacuation Assembly Area

City of Issaquah

• 11.38 square miles• 30,434 population (As of 2010 census)

• 1,566+ Acres of open space and recreational land

• Corporate World Headquarters of Costco Wholesale

Salmon Days Festival

Festival facts:

• Festival started in 1969– Celebrating the return of the spawning salmon

to our lakes, creeks and historic downtown fish hatchery

• Annual draw of between 100,000 and 200,000 people

• This year the festival is October 4th-5th, 2014

Outdoor sports

• Hang gliders and Para gliders launch from the aptly named “Poo-Poo Point” on Tiger Mountain

Outdoor sports

• Many hiking trails located within and around Issaquah– King County trail that runs parallel to Lake

Sammamish, between Issaquah and Redmond on old railroad grade

• Mountain bike park located between Issaquah and Fall City (Duthie Hill Mountain Bike Park)

Issaquah Fleet Maintenance

• Full time staff of 4– 1 Fleet Manager

– 3 Mechanics• 2 Heavy Equipment Mechanics• 1 Equipment Mechanic

Kelly KussmanFleet Manager

Dave BoyleHeavy Equipment Mechanic

Scott StringfellowHeavy Equipment Mechanic

Brett BerntsenEquipment Mechanic

Issaquah Fleet

• Fleet Maintenance Management Software– Implementation started summer of 2012

• Current software projects:– PM program revision– Parts inventory revision

• Future software projects:– Scheduling and automatic email notifications of

PM and repair work and task accomplishment.

Issaquah Fleet

141 Assets (Vehicles)

– 17 Police patrol vehicles• 9 Chevrolet Tahoe SUVs• 7 Ford Crown Victoria Sedans

– 8 Snow plows:– 6 large snow plow trucks w/ sanders (> 5cu yd)– 2 small snow plow trucks w/ sanders (<5cu yd)

– 1 Fuel truck 2000 gallons

Issaquah Fleet

341 Components (Trailers, generators and small equipment)– 3 De-Icing (Calcium Chloride) sprayers– 8 Trailer mounted generators (30Kw –

350Kw)

Fleet Budgets

• Annual O&M budget of $1.2m

• Equipment Replacement and Capital equipment budget in 2014 of $657,000

Being Smaller

• Working within a smaller entity presents many opportunities to work outside of the fleet environment. – Such as:

• Meeting Facilitator– Helping other City departments with meetings and process

improvements

• Emergency/Incident Management– Issaquah Type 4 Incident Management Team

(Logistics Section Chief)

– Seattle Metro Incident Management Team Type 3 (Logistics Section Chief Trainee)

Being Smaller (Cont’d)

• Training and Instruction– Training program and topic development– Class instruction to co-workers

• Head Chef and Bottle Washer.– Annual City Employee Recognition Event.

Preparing, cooking and serving lunch to about 230 employees

Fleet Manager Associations

• Join and participate in fleet peer groups Why?

– Friends, Associates and Mentors– Provides additional resources– Shorten learning curves– Obtain professional certifications

Improvments

• Vehicle First Aid kits– Vehicle mounted kits contents were not

consistent nor were they adequate.• Reviewed list of required and recommended

contents– WAC’s 296-

54-51530, 823-14030, 823-14050, 823-15010, 823-15015, 823- 15025, 823-18020, & 823-18035

– Issaquah Administrative Manual Policies

Vehicle Mounted First Aid Kit Contents

CSM # Unit # Description Size Pieces/ Unit.

# of Units 

Metal Enclosure 24 Unit 24 Unit 1 1 $20.00  

R210007 609 Cert-Strips, Heavy Weight Woven 1"x3" 16 1 $1.14  

R211008 624 Cert-Gauze Bandage Compress 4" 1 2 $3.80  

R237010 Scissors - bandage - red handle 4" 1 1 $0.64  

R242013 Forceps - Metal slant end 4" 1 1 $0.56  

R211033 636 Triangular bandage w/pins 40"x40"x56"

1 1 $1.40  

R213038 675 Antiseptic BZ towelettes 5"x7" 10 1 $0.92  

R216003 652 Certi-Tape 1/2"x90" 2 1 $1.00  

R229050 Eye Wash - Certi-Ose - Twist top 20ml. 2 2 $2.36  

R216070 810X CPR protector - gloves 1 1 $5.30  

R216082 816 Gloves - Nitrile 1 1 $1.14  

FK200094 906XX Spill Clean-up Quad unit box 1 1 $9.00  

R506-261 Eye shield -mask w/ear loops 1 1 $1.62  

R211011 637 Certi-gauze pads 2"x3" 3 1 $0.72  

R234009 First aid facts sheet 1 1 $0.32  

GD08213OW 3M 9210 flat folded bagged N95 respirator 1 1 $1.13  

B055MB-400 55MB-400 UFO goggle indirect vent 1 1 $5.33  

$56.38  

• Currently developing a standardized procedure to replenish supplies within opened kits and place the kits back into service.

Efficiencies in operation

• Emergency Management• Added FEMA Rental rate codes and current

rates within fleet software for reimbursements

• Resource Typing for National Mutual Aid– Issaquah’s Fleet has been cross-referenced for

Type and Class • Fleet shop staff being trained to function

and operate within the Incident Command System (ICS)

Efficiencies in operation (Cont’d)

– Interlocal Agreements (ILA’s) and Cooperative purchasing contract language• Have entered into and encourage others to

enter into ILA’s with each other to provide additional resources for purchasing

• RCW 39.34 Interlocal Cooperation Act– Provide language within contract boiler plates to

provide for cooperative purchasing

Vehicle Usage

• Being geographically smaller, mileage is not the best measurement of equipment use.

• In 2009 all equipment with engines, started receiving hourmeters so we can track use by via a second meter.

• Now we have some additional data to review and help determine actual use and replacement schedules.

101, PATROL

Equipment ID

Model Year

Manufacturer ID Model ID

Equipment Descriptio

n

Life Total

Meter1 (Miles)

Life Total

Meter2 (Hours)

Calculated mileage (@ 25 Miles /

Hour)165 2008 FORD CROWN

VICTORIASEDAN 4 DR PATROL SPARE

73,750 3,565 89,125

Miles /Hour average Crown Victoria

179 2009 FORD CROWN VICTORIA

SEDAN 4 DR PATROL

54,937 3,524 88,100 11

181 2010 FORD CROWN VICTORIA

SEDAN 4 DR PATROL

56,473 5,870 146,750

182 2010 FORD CROWN VICTORIA

SEDAN 4 DR PATROL

45,858 5,545 138,625

183 2010 CHEVROLET TAHOE SUV 4X4 PATROL

42,910 2,874 71,850

Miles /Hour average Tahoe185 2011 CHEVROLET TAHOE SUV 2WD

PATROL34,865 3,794 94,850 10

186 2011 CHEVROLET TAHOE SUV 2WD PATROL

37,966 3,771 94,275

187 2011 CHEVROLET TAHOE SUV 2WD PATROL

36,248 3,777 94,425

Ultra-Low Sulfur Diesel Fuel

• Last year a backup power generator at City Hall failed due to contaminated fuel.– FuelCare® was contracted to clean

several generator fuel storage tanks.– Root cause:

• Improper roof mounted tank vent that allowed water to enter and accumulate within the tank providing the environment for bacterial growth.

Fleet Maintenance Building

• 9541 square foot building designed by Mechanics for Mechanics.– Divided into two main sections (3 work

bays each) light and heavy duty.– 5 ton Bridge crane.– Fabrication /Welding area.– Vehicle inspection pit w/trolley lift.

What’s on the horizon

• Looking at all aspects of our daily work to remove inefficiencies and wastes

• Exploring the costs, benefits, and challenges in creating a combined City and Fire fleet repair facility.