Tom Wrosch Oregon Commercial Registries Manager 2013 IACA
Annual Conference
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Expert? Nah. Sexy? Nah. Excited? You Betcha! Why?? Its
fundamentally changed my office. 2013 IACA Annual Conference
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Oregon Records Management Solution (Started July 2011) Not just
storage, its a system Searchable Email to A/V Internal/External
Hardware/Software Its SaaS-sy 2013 IACA Annual Conference
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Three distinct characteristics that differentiate it from
traditional hosting: It is sold on demand, it is elastic, and the
service is fully managed by the provider Reasons for Cloud
Development: innovations in virtualization and distributed
computing, improved access to high-speed Internet, and a weak
economy. Types of Clouds: Public Cloud - sells services to anyone
on the Internet Private Cloud - proprietary network or a data
center that supplies hosted services to a limited number of people.
(Synergy Data Center)
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2013 IACA Annual Conference
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Location, location, location Stable Local Not too local
Infrastructure Known partner 20 jobs = 50,000 2013 IACA Annual
Conference
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Government Accountability Government Transparency Government
Accessibility 2013 IACA Annual Conference
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NO start up costs for new partners Monthly subscription: $37.02
per user Cost decreases as users increase $10.54 for 20K users Cost
shift: capital to operational 2013 IACA Annual Conference
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Enables streamlining of work processes Decrease response time
for records storage and retrieval Saves storage space through
automated destruction Vastly reduces legal discovery efforts No
search of back-up tapes Strong search engine Organized info up
front 2013 IACA Annual Conference
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Legally compliant records retention Secure system DoD 5015.2
certified (highest) Scheduled and automated records destruction
reduces exposure Tier 3+ secure data center Combined 47 year
history with partners Proven implementation 2013 IACA Annual
Conference
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All records (paper and electronic) in one system Readily
accessible Published on internet Satisfied public records requests
Records retention and destruction routinely managed to published
schedules 2013 IACA Annual Conference
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6 State agencies: 11 2,000 users 6 Cities 2 Counties 1 Special
District Other States: Wyoming Other Countries: ? 2013 IACA Annual
Conference
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Oregon SoS Corporation Division 2013 IACA Annual
Conference
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No Stranger to Imaging Film-Fiche-Disc-Server No Stranger to
Software Workflow-Backend-Frontend-Standalone-Integrated COTS
again? Process re-engineered to death! Servers are for storage:
from S drive to mail Program silos Trust issues 2013 IACA Annual
Conference
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Started small Imaged paper Transferred TIFs Wrote XML to PDF to
TRIM Scanned natively to TRIM TRIM is transparent! Copies online
Files in TRIM: stats, manuals, history Email to Trim Scheduled
retention 2013 IACA Annual Conference
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Indexing simplified or not Flexible Inline redaction tool
Versioning Transactions tied to TRIM Simple and advanced search
methods 2013 IACA Annual Conference
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One storage solution for many platforms Peace of mind Business
continuity Ease of Discovery Vanishing cabinets and carousels
Powerful and transparent to use Good business: cheaper, quicker,
less overhead, better records management, secure, stable, and
enables re-engineering. Its our Core App! 2013 IACA Annual
Conference
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More services More convenience Done in a hurry Online available
24/7 Wherever you are, its there For less money Cheaper services -
Copies for free! Lower operating costs Government transparency 2013
IACA Annual Conference
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For More Information. Mary Beth Herkert Oregon State Archives
503-378-5196 [email protected]
