Top 10 things you need to know about SharePoint Site Administration

Sperry Hope

#SPSUTAH

About Me

I have been working with SharePoint for the past 7 years. I love the collaboration and social aspects of the product and what it can bring to a team and organization.

Senior SharePoint Engineer for the Church of Jesus Christ of Latter Day Saints

Father of 4 boys and 1 daughter

Hobbies include Cooking, Camping, Reading, Robotics and HAM Radio

@SperryH

#SPSUTAH

• Basic SharePoint Architecture1. What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item?

• Security2. What is the difference between a Site Collection Admin and an Owner3. How can I tell who has access to my site?4. I want a user to be able to add but not delete. How can I do that?

• Features/Apps5. Why don’t I see all the same options and items on my site?6. What does it mean when it says a dependent feature is not enabled?

• Common questions7. I want to log in as a test user. The log in as different User is gone. What can I do?8. Something was deleted but it isn’t showing up in the recycle bin. Why?9. I see my changes but my customer doesn’t. Why?10. I have some data in a database on server XYZ. How can I show that in SharePoint?

@SperryH

Agenda

#SPSUTAH

Basic SharePoint ArchitectureFARM What makes up a farm?

Front End ServersApplication ServersDatabase ServerCentral AdminConfig DatabasesService Applications

Farm Administrators manage settings

@SperryH

#SPSUTAH

Basic SharePoint ArchitectureFARM What Is a Web Application?

URLManaged PathsContent DatabasesServicesFeaturesAuthentication ProvidersGeneral Settings

Farm Administrators manageEverything done in Central Admin

Web Application

Examples:

http://web.contoso.com/sitesWSS_Content_DBSSRS, Managed MetadataBranding, TemplatesKerberos/NTLM/CustomThrottling limits

@SperryH

#SPSUTAH

Basic SharePoint ArchitectureFARM What is a Site Collection?

Root SiteFeatures/AppsGalleriesRoot of permission inheritance

Area where administrative rights can get transferred to a non Farm Admin

Web Application

Site CollectionsSite Collections

Site CollectionsSite Collections

Site Collections

Site CollectionsSite Collections

Site CollectionsSite Collections

Site CollectionsExamples:

/sites/HR/apps/Reporting

@SperryH

#SPSUTAH

Basic SharePoint ArchitectureFARM What is a Site?

Used to organize contentUsually organized around security requirements or content typesSite FeaturesSite Themes

A Site Collection is both a Site Collection and a Root Site

Web Application

Site Collections

sitessites

sitessites

sites

Examples:/wiki

/Project

@SperryH

#SPSUTAH

Basic SharePoint ArchitectureFARM What is a Library?

Contains Files as library ItemsCan be Mail EnabledCan have publishing and check in check out capabilitiesCan have custom metadata tied to the library Item

What is a List?

Contains Information as a List ItemSimilar to a database RowSome Special Lists include Calendars and TasksCan Include file attachments to the list Item

Web Application

Site Collections

Libraries and Lists

Site

@SperryH

#SPSUTAH

Basic SharePoint ArchitectureFARM Why Is this important to know?

Web Application

Site Collections

Libraries and Lists

Site

@SperryH

#SPSUTAH

Basic SharePoint ArchitectureFARM Why Is this important to know?

Web Application

Site Collections

Libraries and Lists

Site

Security!!!

Every level of architecture can have unique security applied to it from the library item to the farm.

Typically Security should be set from a permissive to restrictive model. A library should be more restrictive if necessary than the site etc.

@SperryH

#SPSUTAH

• Basic SharePoint Architecture1. What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item?

• Security2. What is the difference between a Site Collection Admin and an Owner3. How can I tell who has access to my site?4. I want a user to be able to add but not delete. How can I do that?

• Features/Apps5. Why don’t I see all the same options and items on my site?6. What does it mean when it says a dependent feature is not enabled?

• Common questions7. I want to log in as a test user. The log in as different User is gone. What can I do?8. Something was deleted but it isn’t showing up in the recycle bin. Why?9. I see my changes but my customer doesn’t. Why?10. I have some data in a database on server XYZ. How can I show that in SharePoint?

@SperryH

Agenda

#SPSUTAH

Site Owner

Can Manage Permissions of the SiteCan Manage Site FeaturesCan set Site Regional SettingsCan manage Libraries and ListsCan manage User AlertsCan Delete SiteCan Create Sub-SitesCan see most Galleries

@SperryH

Security: Site Collection Admin vs. Site Owner

#SPSUTAH

Site Collection Admin

Unrestricted Access to everything in the Site CollectionCan Manage Site Collection FeaturesCan see Content and Structure LogsCan see Site Collection Recycle BinCan add or remove other Site Collection AdministratorsCan set Search Settings, Scopes, and KeywordsCan view Site Collection Usage ReportsCan set Site Collection Audit Settings and view logs

Site Owner

Can Manage Permissions of the SiteCan Manage Site FeaturesCan set Site Regional SettingsCan manage Libraries and ListsCan manage User AlertsCan Delete SiteCan Create Sub-SitesCan see most Galleries

@SperryH

Security: Site Collection Admin vs. Site Owner

#SPSUTAH @SperryH

Security: Who Has Access to My Site

#SPSUTAH @SperryH

Security: Who Has Access to My Site

#SPSUTAH @SperryH

Security: How can someone add but not delete

#SPSUTAH @SperryH

Security: How can someone add but not delete

#SPSUTAH @SperryH

Security: How can someone add but not delete

#SPSUTAH

• Basic SharePoint Architecture1. What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item?

• Security2. What is the difference between a Site Collection Admin and an Owner3. How can I tell who has access to my site?4. I want a user to be able to add but not delete. How can I do that?

• Features/Apps5. Why don’t I see all the same options and items on my site?6. What does it mean when it says a dependent feature is not enabled?

• Common questions7. I want to log in as a test user. The log in as different User is gone. What can I do?8. Something was deleted but it isn’t showing up in the recycle bin. Why?9. I see my changes but my customer doesn’t. Why?10. I have some data in a database on server XYZ. How can I show that in SharePoint?

@SperryH

Agenda

#SPSUTAH @SperryH

Features/Apps: Why don’t I see the same options on my site

#SPSUTAH @SperryH

Features/Apps: Why don’t I see the same options on my site

#SPSUTAH @SperryH

Features/Apps: What are dependent Features

#SPSUTAH @SperryH

Features/Apps: What are dependent Features

Site Features

Site Collection Features

#SPSUTAH @SperryH

Features/Apps: What are APPS

#SPSUTAH

• Basic SharePoint Architecture1. What Is a Farm, WebApp, Site Collection, Site, Library, List, and Item?

• Security2. What is the difference between a Site Collection Admin and an Owner3. How can I tell who has access to my site?4. I want a user to be able to add but not delete. How can I do that?

• Features/Apps5. Why don’t I see all the same options and items on my site?6. What does it mean when it says a dependent feature is not enabled?

• Common Issues7. I want to log in as a test user. The log in as different User is gone. What can I do?8. Something was deleted but it isn’t showing up in the recycle bin. Why?9. I see my changes but my customer doesn’t. Why?10. I have some data in a database on server XYZ. How can I show that in SharePoint?

@SperryH

Agenda

#SPSUTAH @SperryH

How can I log in as a different User?

2013 Interface 2010 Interface

/_layouts/closeConnection.aspx?loginasanotheruser=true/_layouts/15/closeConnection.aspx?loginasanotheruser=true

#SPSUTAH @SperryH

I know a document was deleted but isn’t showing up in the Recycle Bin. Why?

My User Account

#SPSUTAH @SperryH

I know a document was deleted but isn’t showing up in the Recycle Bin. Why?

My User Account

User who deleted the document

#SPSUTAH @SperryH

I know a document was deleted but isn’t showing up in the Recycle Bin. Why?

My User Account

User who deleted the document

#SPSUTAH @SperryH

I know a document was deleted but isn’t showing up in the Recycle Bin. Why?

My User Account

User who deleted the document

#SPSUTAH @SperryH

I see my changes but my customer doesn’t. Why?

#SPSUTAH @SperryH

I see my changes but my customer doesn’t. Why?

#SPSUTAH @SperryH

I see my changes but my customer doesn’t. Why?

#SPSUTAH @SperryH

I see my changes but my customer doesn’t. Why?

#SPSUTAH @SperryH

I see my changes but my customer doesn’t. Why?

#SPSUTAH @SperryH

I see my changes but my customer doesn’t. Why?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH @SperryH

I have some data in a database on server XYZ. How can I show that in SharePoint?

#SPSUTAH

Questions

@SperryH

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