Tot Parks and TrailsRFP

Information Session

Karen Robertson-Fall, Program Officer

Elizabeth Iida, Director

Rommel Hilario, Contracts Compliance Officer II

November 1, 2011

2:00pm-5:00pm

WELCOME

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Overview of Information Session

• Welcome & Introductions• Project Description • Eligibility Requirements • Proposal Submittal Process • Online Application • Break out sessions • Qualifications• Selection Process and Review Criteria • Sustainability• Key Dates• Q & A

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Tot Parks and Trails (TPT) Background

• In November 2010, First 5 LA approved a $10 million allocation to develop tot parks and trails throughout Los Angeles County.

• This allocation was approved to support the goal of Children Maintain a Healthy Weight as identified in the FY 2009-2015 Strategic Plan.

• Nationally, about 20 percent of infants and toddlers between ages 2 to 5 years old are identified as overweight or obese.

• To maintain a healthy weight, young children require daily physical activity. Children with access to recreational facilities and programs near their homes are more active than those without such access. 4

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• The Tot Parks and Trails project seeks to create sustainable changes in communities to support increased physical activity creating the shift to healthy and active living communities.

• Partnerships may create, upgrade, or convert playgrounds, play spaces, and stroller trails for young children and their families in park-deficient communities

• Partnerships are encouraged to propose a variety of play spaces for young children including: indoor, natural, shaded, roof-top play spaces, and splash pads.

• Examples of places that can be enhanced to support physical activities include: parks, sidewalks, trails, schools, workplaces, playgrounds, walkable neighborhoods, and indoor recreational facilities.

Tot Parks & Trails (TPT) Project Description

Public/Private Partnerships

• TPT will engage public/private partnerships in each Los Angeles County Supervisorial District

• A minimum of five partnerships will be awarded, one or more in each of the five Districts.

• Total amount for each Supervisorial District will not exceed $2,000,000 over a period of three years

• Agencies may participate in more than one partnership, but serve as the lead agency in only one partnership

• Each partnership should have a minimum of three (3) agencies

• Letters of commitment from each participating agency, and the role they intend to play in the partnership, are required

• The three-year term includes time for project design through full implementation of proposed projects, and final contractual closeout by the applicant.

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Partnership Eligibility Requirements

• Include both public and private agencies (3 minimum) in the field of parks and recreation in in LA County

• Include at least one government partner responsible for municipal approval of park projects

• Include community based organizations as partners

• Include leveraged fiscal/non-fiscal resources

• Designate a qualified nonprofit organization with tax-exempt status under Section 501(c)(3) of the Internal Revenue Code as a lead organization

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Online Application

Step 1: Register online using link from webpage at:

www.first5la.org/Tot-Parks-and-Trails

Step 2: Complete online form

Step 3: Upload proposal documents (see Application Checklist)

Step 4: Also submit hard-copies (signed in blue ink) of:• Application Checklist• Signature Authorization Form• Agency Involvement in Litigation Form

Online Application Help

• For First 5 LA Online Application Help: Source :www.first5la.org/Online-Application-Help

• If none of the tips on this webpage, have answered your question please email Online_Application@first5la.org for further assistance

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ONLINE APLICATION TIPS

1.Read Frequently Asked Questions http://www.first5la.org/Online-Application-Help

2.Clear Your Browsing History

3.DO NOT wait until last minute DUE DATE is NOVEMBER 30th at 5pm

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Proposal Submittal Process

• Online Application• Proposal Narrative (12 pages maximum)• Budget & Budget Narrative (12 months)

• Utilize the capital cost tab for construction• Utilize contracted services tab for each sub-contractor • Utilize personnel and contracted services tab for project management

• Projected Budget Summary (3 years)• Prepare for each sub-contractor

• Required Attachments & Checklist

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Break Out Sessions

1) How do parks promote healthy child development?

2) What creates a play-space suitable for children ages 2 to 5?

3) What kind of play-space can be created within a small, 500 square foot area?

4) How is it possible to integrate sustainability in a park plan?

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Sustainability

• Explain how the play-space will be sustained over time

• Water• Trash• Trimming, pruning and mowing

• Community support and commitment to advocate for long-term park from safety and protection

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General Qualifications

•Substantial expertise in working with non-profits, foundations, community-based organizations, and park and recreation agencies in L.A. County 

•Experience in providing leadership and support to public/private partnerships

•Expertise in assessing and implementing sustainable tot parks and trails

•Successful experience leveraging fiscal/non-fiscal resources

•Prior experience working with at least two or more members of the partnership as well as in the designated Supervisorial District

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Lead Partner Qualifications• Prior experience and demonstrated capacity to develop,

administer, and manage multiple contractors and projects • Expertise in assessing proposed park design as well as

organizational capacity to implement proposed parks and trails

• Demonstrated support of a Public/Private partnership for• implementation of TPT projects.• Prior experience in the refurbishment of tot parks for young

children including those with special needs• Prior experience working in culturally and linguistically

diverse, low-income, urban and park deficient communities• Demonstrated capacity to build strong community support

for proposed projects

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Contract Period

• Tot Parks and Trails contracts will not exceed $2 million over 3 years

• The award can be used to cover costs associated with construction and project implementation, including:– Direct personnel costs and any other subcontracts needed for

the implementation of this project– Capital/renovation expenses – Indirect administrative costs, which are not allowed to exceed

10% of personnel costs

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Project Narrative Include the Following Three Elements

1. Applicant Background, Expertise and Experiencea) Number of years serving in a similar role

b) Prior experience working in the designated Supervisorial District

c) Prior experience working in culturally and linguistically diverse, low-income, urban and park deficient communities

2. Partnershipa) Names of partners and roles and responsibilities of each partner

b) Prior experience working with one or more partner agency

c) Leveraging opportunities that will result from the partnership

3. Projectsa) Description of the tot parks and trails project(s)

b) Demonstrate availability of land for each project

c) If your project represents a creative approach for the existing space

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Selection Process and Review Criteria

• Review for completeness (see Application Checklist)

• External Review Process (3 external reviewers)

• Project Budget Review

• Financial Review

• Interview

• Funding Announcement (week of January 13th)

• Feedback Process

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Key Dates

Last day to submit Questions

November 14, 2011

Final FAQs Posted

November 18, 2011

Application Due Date

November 30, 2011 by 5:00pm

Review of Applications

December 1-9, 2011

Interview/Site Visit

Week of December 12-16th

Award Announcement

January 12, 2012

Questions & Answers

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Contact Information

Karen Robertson-Fall, Program Officerkrobertson@first5la.org

(213) 482-7503