Total premium £1,635

THE SCHEDULE:

Agent

BNL-Chris Knott Ins Consultants Ltd5th Floor, Cavendish HouseBreeds PlaceHastings, East SussexTN34 3AA

Policyholder

The Hygiene Bank CIOSaltcoatsWoodland RiseSEVENOAKS, KentTN15 0HZ

ReasonPolicy number

Policy type

479331

New Business

Charity and Community Connect

Premium £1,460.70

Insurance Premium Tax (IPT) £175.28

Total premium £1,635.98

Period of insurance from

to

CCP 2337259

4/02/20

3/02/21

0:01 Hrs

Midnight

Attaching to and forming part of the policy bearing the number below and written upon policy form FA58 0117.Subject to the terms and conditions of the policy the insurance is for the period shown.

AIMS OF THE INSURED:Accepts products that are donated by local communities andpartner organisations and redistributes them to those in need.

CHARITABLE ACTIVITIES OF THE INSURED:a) The following activities which you have declared to us:* Collection, sorting into product type, re-packaging anddistribution of parcels to charity partners

b) The following activities are automatically included:* attendance at trade shows, exhibitions, conferences, meetingsand seminars* clean-ups and litter picks* clerical and non-manual work* collection and delivery work* domestic work, including domestic gardening* firework and/or bonfire events not exceeding an attendance of100 persons at any one time* fundraising events, other than firework and/or bonfire events,not exceeding an attendance of 1,000 persons at any one time

Phone: 01424 200477

UK 457

Page 0013/02/20Date of issueAnsvar Insurance is a business division of Ecclesiastical Insurance Office plc (EIO) Reg. No. 24869. EIO is registered in England at Beaufort House, Brunswick Road, Gloucester, GL1 1JZ.

EIO is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority.

Ansvar Insurance, Ansvar House, St Leonards Road, Eastbourne, East Sussex, BN21 3URPhone: 0345 60 20 999 or 01323 737541Email: [email protected] Website: www.ansvar.co.uk

Archive Information

ADDITIONAL RISK INFORMATION

* recreational activitiesprovided any activity above is not otherwise more specificallyexcluded in any section of this policy or by any endorsementforming part of this schedule or otherwise by us in writing.

PROFESSIONAL SERVICES:* Signposting

Policy number CCP 2337259




Policy number CCP 2337259 SCHEDULE

SECTION COVEREXCESS(Unless another amount is stated byendorsement or in the policy wording)

Location: Saltcoats Woodland Rise SEVENOAKS, Kent TN15 0HZ

Your No Claims Discount is 1 year(s)

1 BUILDINGS NOT OPERATIVE£0Sum Insured£0Tenants improvements

2 CONTENTS NOT OPERATIVE£0Contents£0Electronic and computer equipment£0Stock

3 ALL RISKS NOT OPERATIVE£0Sum Insured (as per enclosed specification)

4 MONEY NOT OPERATIVE£0Limit during working hours£0Limit in transit£0Limit in bank night safe£0Limit in Safe

Personal Accident (Assault)£0Capital Benefits£0Weekly Benefits for persons aged 16 to 75 years

5 BUSINESS INTERRUPTION NOT OPERATIVE£0A - Loss of Income (max. indemnity period 00 months)£0B - Extra Expenses (max. indemnity period 00 months)£0C - Gross Profit (max. indemnity period 00 months)£0D - Rental Income (max. indemnity period 00 months)

6 BOOK DEBTS NOT OPERATIVE£0Sum Insured

7 EMPLOYERS LIABILITY OPERATIVE£10,000,000Indemnity Limit

8 PUBLIC & PRODUCTS LIABILITY OPERATIVE£100£5,000,000Indemnity Limit

£100,000 including Libel and Slander

9 PROFESSIONAL INDEMNITY OPERATIVE£250£500,000Indemnity Limit

Retroactive date - 4/02/2019

10 PROPERTY OWNERS LIABILITY NOT OPERATIVE£0Indemnity Limit

11 LOSS OF LICENCE NOT OPERATIVE£0Sum Insured




SCHEDULE

SECTION EXCESS(Unless another amount is stated byendorsement or in the policy wording)

COVER


12 PERSONAL ACCIDENT NOT OPERATIVE

13 COMPUTER BREAKDOWN NOT OPERATIVE£0Computer equipment£0Data

14 REFRIGERATED CONTENTS NOT OPERATIVE£0Limit any one Unit£0Total Sum Insured

15 GOODS IN TRANSIT NOT OPERATIVE£0Own Vehicle Limit£0Limit any one package£0Limit any one consignment

16 TRUSTEES & DIRECTORS INDEMNITY OPERATIVE£250£500,000Indemnity Limit

Retroactive date -

17 FIDELITY GUARANTEE NOT OPERATIVE£0Indemnity Limit

Retroactive date -

18 PR CRISIS COMMUNICATION NOT OPERATIVE£0Sum Insured

19 MOTOR POLICY COMPENSATION NOT OPERATIVE£0Limit any one driver/person

20 LEGAL EXPENSES OPERATIVE£250,000Indemnity Limit




SCHEDULE

062 - Declarations482 - Policy Changes April 2018

215 - Activities483 - Policy Changes May 2018

Endorsements





ENDORSEMENTS

62 DECLARATIONSPrior to each renewal date, we may require you to complete a declaration of changes to various factors on which we base your renewal terms. If changes haveoccurred, or if you fail to submit your declaration to us, we may consequently adjust our terms for the forthcoming renewal.





ENDORSEMENTS

215 ACTIVITIES

1. EXCLUDED ACTIVITIESThe following exclusions are added to WHAT IS NOT COVERED under section 8 (Public and Products Liability): a)

b)

c)

d)

2. PROFESSIONAL SUPPLIERS CONTINGENCY EXTENSIONSection 8 (Public and Products Liability), subject to its terms, exceptions and conditions, extends to cover the following specified activities whilst under theoverall control of any professional supplier subject to the special requirement for Insurance Checks for Professional Suppliers of Activities:

Liability arising from any of the following activities: i.

ii.

iii.

Liability arising from any activity that involves the use of:

Liability arising from any activity that involves the ownership, possession or use by you or on your behalf, or by any person entitled to cover under thissection, of any:

for which compulsory motor insurance or security is not required.

Liability, other than liability relating to products, for any mobility equipment hired or loaned out by you.

abseilingaerial runwaysair rifle shootingarcheryassault coursesBMX ridingclay pigeon shootingclimbing wallclimbing with ropesdry slope skiing or boarding

football where: - your football team(s) is (are) participating in a league system (including official training and practice sessions) - you manage, control or organise a football league system.

water activities (other than swimming, snorkelling, surfing, windsurfing or the use of non-mechanically propelled watercraft not exceeding nine metresin length whilst operated on inland waterways only or within three miles of the coast provided they are not used in any white water activity).

motor car, van, lorry, motor unit of an articulated lorry, coach, bus, mini-bus, quad bike, go-kart, motorcycle, motor tricycle, motor scooter or mopedtrailer used for carrying people (whether fare paying or not)

airborne lanternsbicycles other than for normal road usecables or wireselastic ropesfireworks or explosive items (other than as specifically stated aspart of your Charitable Activities shown in the schedule)land, kite or fly boards of any kindland, sand or ice yachts of any kindmotorised fairground ridesroller bladessandboards

horse, pony or donkey riding of any kindmartial arts or fighting sports of any kindOlympic style weightliftingparkour or freerunningpowerliftingprofessional sport of any kindracing or time trials (other than on foot)rugbytree climbingunderground activities of any kind including but not limited tocaving and potholing.

segway vehiclesskatesskateboards and hover boardsskissledssnowboardssnow tubes of any kindtobogganswater based play inflatablesweaponry.

go-kartinggymnasticshorse, pony or donkey ridingice skatinginflatable play equipmentjavelin throwingland, kite or fly surfing or boardingland, sand or ice yachtingmotorised fairground ridesOlympic style weightlifting

paint-ballingpowerliftingroller bladingroller skatingrope coursesskateboardingzip wireszorbing.

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abseilingaerial activities of any kindAmerican football or Australian rules footballclimbing requiring the use of hands as well as feet (other thanchildren’s playground equipment)fire walkingfirework and/or bonfire events organised or run by anyprofessional supplierglacier walking or trekkingGaelic footballgorge walking and the likegymnastics

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ENDORSEMENTS

483 POLICY CHANGES MAY 2018The following changes are made to your policy:

A. Under section 8 (Public and Products Liability), extension 6 for data protection is deleted and is replaced by the following:

B. Under section 9 (Professional Indemnity) the following additional exclusion is added to WHAT IS NOT COVERED:

Liability directly or indirectly arising from any regulatory or disciplinary investigations or proceedings.

C. Under section 20 (Legal Expenses) the following exclusion is added to WHAT IS NOT COVERED:

All insured incidents do not cover any claims relating to the loss, alteration, corruption or distortion of, or damage to, stored personal data and claims relatingto a reduction in the functionality, availability or operation of stored personal data resulting from hacking (unauthorised access), malicious or negligent transfer(electronic or otherwise) of a computer programme that contains any malicious or damaging code, computer virus or similar mechanism

Continued...

WHAT IS COVERED6 DATA PROTECTIONThe following definition applies to this extension:

data protection legislationthe Data Protection Act 1998 or any subsequent legislation thatspecifically replaces this act

a)

b)

The most we will pay for:

WHAT IS NOT COVERED

1. 2. 3. 4.

5.

6.

Any claims: a) b)

Fines or penalties.Punitive, exemplary, aggravated or multiplied damages.Liquidated damages.Costs of replacing, reinstating, rectifying, erasing, blocking ordestroying any personal data.Liability arising: a)

b)

Legal liability where indemnity is provided by any other insurance.

not insured by this extensionor notices that may give rise to a claim, advised to us later thantwenty-eight days after you have received a claim or notice againstyou.

from or caused by a deliberate or intentional act or omission byyouout of circumstances which may give rise to a claim orprosecution which have been notified to or ought to have beennotified to previous insurers or which were known to you at theinception of this extension.

We will pay all amounts which you become legally liable to pay as:

resulting from any breach or alleged breach of data protectionlegislation happening during the period of insurance in connectionwith your activities.

In the event that any policy of insurance in force immediately prior tothis extension expressly provided cover for data protectionlegislation on the basis of an indemnity for claims made during theperiod of insurance and in the event that a claim first made againstyou in the period of insurance in respect of data protectionlegislation then the indemnity provided by this extension isextended to indemnify you.

any claim for damages and costs and expenses following civil casesagainst you is the indemnity limit shown in the scheduleall claims in any one period of insurance for defence andprosecution costs awarded against you following criminal cases is£100,000.

damages and costs and expenses following civil cases againstyou for material and non-material damage, anddefence and prosecution costs awarded against you followingcriminal cases

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ENDORSEMENTS

All terms relating to Data protection and Information Commissioner registration shown within insured incident 2 (LEGAL DEFENCE) are deleted.Cover for Data Protection is replaced by the following:

483 POLICY CHANGES MAY 2018The following changes are made to your policy:

Continued...

D. Under section 20 (Legal Expenses) the following changes are made effective from 25th May 2018:

i. ii.

WHAT IS COVERED2 LEGAL DEFENCE a)

WHAT IS NOT COVERED

Any fines imposed by the Information Commissioner or any otherregulatory and/or criminal body.

Costs and expenses: iii. DATA PROTECTION

for defending the insured person’s legal rights in respect of civilaction taken against the insured person for compensation underdata protection legislation when handling personal data in theircapacity as a data controller and/or a data processor by: 1.

2.

provided that: A.

B.

an individualWe will also pay any compensation award up to theindemnity limit shown in the schedule in respect of such aclaima data controller and/or data processor which arises out of orrelates to a claim made by an individual for compensationagainst that data controller and/or data processorWe will not pay any compensation award in respect of sucha claim.

in respect of 1. above any sum of money in settlement of adispute is awarded by a court under a judgment made afterfull argument and otherwise than by consent or default or ispayable under settlement approved in advance by usthe insured requests that DAS provides cover for theinsured person.





ENDORSEMENTS

482 POLICY CHANGES APRIL 2018The following changes are made to your policy:

A.

B.

The policy definition of professional supplier is deleted and replaced by:

professional supplier

Under the Special requirements for Public and Products Liability of section 8, special requirement 3 Protection policy for groups working with young peopleor vulnerable adults is deleted and replaced by:

You are required as a condition precedent to our liability: 3 SAFEGUARDING POLICY FOR CHILDREN OR VULNERABLE ADULTS

if you or any employees or any of your professional suppliers work unsupervised with children or vulnerable adults, or who have unsupervisedaccess to children or vulnerable adults, to ensure that: a)

b) c)

d)

any third party individual, company or organisation, other than you or your employees, that:

activities as a business, and provides such activities for you with or without a fee being charged

organisesrunssupervises

you, any employees or any of your professional suppliers comply with your safeguarding policy established for the protection of children andvulnerable adults, andyour written safeguarding policy is regularly reviewed (at least annually), andall eligible persons working with children or vulnerable adults have undergone Disclosure and Barring Service (DBS) or equivalent checks at thelevel appropriate to their role prior to engagement in those duties, andall persons working with children or vulnerable adults receive formal induction training and regular (at least annually) update training onsafeguarding.

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(Final Page of Schedule) Page 0103/02/20Date of issueAnsvar Insurance is a business division of Ecclesiastical Insurance Office plc (EIO) Reg. No. 24869. EIO is registered in England at Beaufort House, Brunswick Road, Gloucester, GL1 1JZ.



CERTIFICATE OFEMPLOYERS' LIABILITY INSURANCE (a)

(Where required by regulation 5 of the Employers' Liability (Compulsory Insurance) Regulations 1998 (theRegulations), one or more copies of this certificate must be displayed at each place of business at which thepolicyholder employs persons covered by the policy.)

Policy Number:

1. Name of policyholder:

2. Date of commencement of insurance:

3. Date of expiry of insurance:

Certificates of Insurance must clearly state the name of the policyholder and, where applicable, make reference to insuredsubsidiary companies.

If you have any associated companies you will need to have separate cover.

IMPORTANT NOTICE TO POLICYHOLDERS

Under the terms of the Employers' Liability (Compulsory Insurance) (Amendment) Regulations 2008 the requirement todisplay a certificate will be satisfied if it is made available in electronic form and each relevant employee to whom itrelates has reasonable access to it in that form.

As required by your policy terms, any change to the name of the policyholder or the formation, acquisition or divestment ofsubsidiary companies must be notified to Ansvar.

CCP 2337259

4th February 2020

3rd February 2021

NB/ 457

We hereby certify that subject to paragraph 2:-

1.

2.

the policy to which this certificate relates satisfies the requirements of the relevant law applicable inGreat Britain, Northern Ireland, the Isle of Man, the Island of Jersey, the Island of Guernsey and theIsland of Alderney (b)

(a) the minimum amount of cover provided by this policy is no less than £5 million (c)

Mark HewsGroup Chief Executive Officer

For and on behalf of ANSVAR INSURANCEA business division of Ecclesiastical Insurance Office plc

The Hygiene Bank CIO

Notes:(a)

(b)(c)

Where the employer is a company to which regulation 3(2) of the Regulations applies, the certificate shallstate in a prominent place, either that the policy covers the holding company and all its subsidiaries, or thatthe policy covers the holding company and all its subsidiaries except any specifically excluded by name, orthat the policy covers the holding company and only the named subsidiaries.Specify applicable law as provided for in regulation 4(6) of the Regulations.See regulation 3(1) of the Regulations and delete whichever of paragraphs 2(a) or 2(b) does not apply.Where 2(b) is applicable, specify the amount of cover provided by the relevant policy.

Ansvar Insurance is a business division of Ecclesiastical Insurance Office plc (EIO) Reg. No. 24869. EIO is registered in England at Beaufort House, Brunswick Road, Gloucester, GL1 1JZ.EIO is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority.


Ansvar Insurance, Ansvar House,

St Leonards Road, Eastbourne, East Sussex BN21 3UR

Phone: 0345 60 20 999 or 01323 737541

Fax: 01323 744284

| Email: [email protected]

| Web: www.ansvar.co.uk


Data Privacy Notice

Your privacy is important to us. We will process your personal data in accordance with data protection laws.

Ecclesiastical Insurance Office PLC is the data controller in respect of any personal data which you provide to us or which we hold aboutyou and any personal data which is processed in connection with the services we provide to you.

Where you provide us with personal data about a person other than yourself (such as a dependant or named person under a policy),you must inform them that you are providing their personal data to us and refer them to this notice.

To provide our insurance related services, we will collect and process your personal data such as your name, contact details, financialinformation and any information which is relevant to the insurance policy we are providing. In order to provide your insurance policyor when making a claim, we may also need to collect or process 'special categories of personal data' such as information relating toyour health or criminal convictions or information which is likely to reveal your religious beliefs.

We process your personal data for the purposes of offering and carrying out insurance related services to you or to an organisation orother persons which you represent. Your personal data is also used for business purposes such as fraud prevention, businessmanagement, systems development and carrying out statistical and strategic analysis.

Providing our services will involve sharing your personal data with, and obtaining information about you from, our group companiesand third parties such as brokers, loss adjusters, credit reference agencies, fraud prevention agencies, our service providers andprofessional advisors, or business partners and our regulators.

In some circumstances we may transfer your personal data to countries outside of the European Economic Area. We will putappropriate safeguards in place to ensure that your personal data is protected.

Where we have your consent, we may market our services to you or provide your personal data to our related companies or businesspartners for marketing purposes. You can opt out of marketing communications at any time by contacting us.

Fraud Prevention

We need to carry out fraud and anti-money laundering checks and this will involve sharing your personal data (such as your name,contact details and financial information) with credit reference and fraud prevention organisations such as the Claims and UnderwritingExchange, run by MIB. If you make a claim, we will share your personal data (to the extent necessary) with other companies includingother insurers and anti-fraud organisations to prevent fraud. For the purposes of deciding whether to accept and pay a claim or anypart of it, we may appoint loss adjusters or external investigation services to act on our behalf.

If false or inaccurate information is provided and fraud is identified, your personal data will be passed to fraud prevention agenciesincluding the Insurance Fraud Register, run by the Insurance Fraud Bureau. Law enforcement agencies may access and use thisinformation.

Please note that when carrying out any fraud prevention activities, we may need to process your special categories of data such ascriminal offence information and share it with fraud prevention agencies.

Further Information

For further information on how your personal data is used and your rights in relation to your personal data please refer to our PrivacyPolicy at www.ansvar.co.uk/privacypolicy or contact our Data Protection Officer at Beaufort House, Brunswick Road, Gloucester GL1 1JZor on 0345 6073274 or email [email protected].

UW166.1 (FPN) 06/18



Phone: 0345 60 20 999 or 01323 737541

Fax: 01323 744284




DAS DATA PROTECTION

In addition to any other data processing notice provided in relation to this policy, data under this policy will be processed by DAS Legal ExpensesInsurance Company (DAS), who are committed to processing personal information fairly and transparently. This section is designed to provide a briefunderstanding of how DAS collect and use this information.

DAS may collect personal details, including name, address, date of birth, email address and, on occasion, dependent on the type of cover in place,sensitive information such as medical records. This is for the purpose of managing the products and services in place, and this may includeunderwriting, claims handling and providing legal advice. DAS will only obtain personal information either directly from you, the third party dealingwith your claim or from the authorised partner who sold this policy.

WHO DAS AREDAS is part of DAS Legal Expenses Insurance Company Limited which is part of DAS UK Holdings Limited (DAS UK Group). The uses of personal data byDAS and members of the DAS UK Group are covered by their individual company registrations with the Information Commissioner's Office. DAS has aData Protection Officer who can be contacted at [email protected].

HOW DAS WILL USE YOUR INFORMATIONDAS may need to send personal information to other parties, such as lawyers or other experts, the court, insurance intermediaries, insurancecompanies, appointed service providers, specialist agencies or members of the DAS UK Group, so they may contact you for your feedback. If the policyincludes legal advice, DAS may have to send the information outside of the European Economic Area (EEA) in order to give legal advice onnon-European Union law. Dependent on the type of cover in place, the personal information may also be sent outside the EEA so the service providercan administer their claim.

DAS will take all steps reasonably necessary to ensure that the personal data is treated securely and in accordance with this Privacy Notice. Any transferoutside of the EEA will be encrypted using SSL technology.

DAS will not disclose the personal data to any other person or organisation unless they are required to by their legal and regulatory obligations. Forexample, DAS may use and share the personal data with other organisations and public bodies, including the police and anti-fraud organisations, forthe prevention and detection of crime, including fraud and financial sanctions. If false or inaccurate information is provided and fraud is identified,details will be passed to fraud prevention agencies to prevent fraud and money laundering. Further details explaining how the information held byfraud prevention agencies may be used can be obtained by writing to, or telephoning DAS. A copy is also accessible and can be downloaded via DAS'website.

WHAT IS DAS’ LEGAL BASIS FOR PROCESSING YOUR INFORMATION?It is necessary for DAS to use personal information to perform their obligations in accordance with any contract that they may have with the persontaking out this policy. It is also in their legitimate interest to use the personal information for the provision of services in relation to any contract thatthey may have with the person taking out this policy.

HOW LONG WILL YOUR INFORMATION BE HELD FOR?DAS will retain personal data for 7 years. DAS will only retain and use personal data thereafter as necessary to comply with their legal obligations,resolve disputes, and enforce their agreements. If you no longer want DAS to use the personal data, please contact them at [email protected].

WHAT ARE YOUR RIGHTS?The following rights are available in relation to the handling of personal data:

Any requests, questions or objections should be made in writing to the Data Protection Officer at: -DAS Legal Expenses Insurance Company Limited, DAS House, Quay Side, Temple Back, Bristol, BS1 6NH.Or via Email: [email protected]

HOW TO MAKE A COMPLAINTIf there is any dissatisfaction with the way in which personal data has been processed, the Data Protection Officer can be contacted in the first instance,using the contact details above.

If you remain dissatisfied the Information Commissioner's Office can be approached directly for a decision. The Information Commissioner can becontacted at: -Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. www.ico.org.uk

the right to access personal data heldthe right to have inaccuracies corrected for personal data heldthe right to have personal data held erasedthe right to object to direct marketing being conducted based upon personal data heldthe right to restrict the processing for personal data held, including automated decision-makingthe right to data portability for personal data held

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UW166.1 12/19 (DAS)

Page 001

U/W 601.9 05/18

THE CONTRACT OF INSURANCE

Date of issue: 3/02/20


This Statement of Facts must be read in conjunction with the schedule and forms part of your contract of insurance with Ansvar Insurance(we/us/our).If the premium is to be paid by instalments, our application form must be fully completed and received by us within 14 days of cover beingincepted/renewed, otherwise payment by instalments will not be accepted by us.You must make sure that the information provided to us for this policy is, and will continue to be, accurate and not misleading and is a fairpresentation of the risks we are accepting. In respect of the policy renewal, this includes any changes occurring during the last period ofinsurance. If any of the information you provide is not accurate or is misleading then we may reduce the amount we pay for any claim, or insome cases, make no payment at all, cancel your policy and retain the premium. You should keep a record (including copies of letters) ofany information you give to your insurance advisor or us when renewing your policy.You must carefully check all policy documentation and certificates. If there are any inaccuracies then you must tell your insurance advisor orus immediately.Any policy issued will be governed by the law of England unless your legally registered address is located in Scotland in which case the lawof Scotland will apply. If there is any dispute as to which law applies it shall be English law.We will communicate with you in English at all times.Your insurance advisor will be regarded as your agent acting on your behalf, and not on behalf of us, in respect of any information that hasbeen provided by them.Our policy cover is underwritten by Ecclesiastical Insurance Office plc. The Legal Expenses cover is dealt with by DAS Legal ExpensesInsurance Company Limited.

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CHARITY AND COMMUNITY CONNECT STATEMENT OF FACTS

Policy number: CCP 2337259 Effective from: 4/02/20

Ansvar Insurance, Ansvar House, St Leonards Road, Eastbourne, East Sussex, BN21 3URPhone: 0345 60 20 999 or 01323 737541 Email: [email protected] Website: www.ansvar.co.uk

Client ('you/your'): The Hygiene Bank CIO

Page 002

U/W 601.9 05/18

Please check that the following details we have for you are correct.If any information is missing or incorrect then please advise your insurance advisor or us and we will issue a revised statement of facts and if applicable updateany terms.

ORGANISATION DETAILS

1)

2)

3)

4)

5)

6)

7)

8)

9)

Your: a) b)

Year your organisation was established: 2018

You confirm that your organisation's: a) b) c) d)

You confirm that you do not have any assets, employees or representation outside of England, Wales, Scotland, Northern Ireland, the Channel Islands and theIsle of Man requiring cover under this policy.

You confirm that you comply with all statutory regulations, including those related to health and safety, product safety and environmental issues.

You confirm that you or any director, partner, trustee or committee member, either as private individuals or in connection with any business or organisation,have not been: a) b)

c)

d)

You confirm that you: a)

b) c)

Your previous insurance details: a) b) c)

You confirm that each of the premises to be insured, the buildings and outbuildings are of 'standard construction' i.e. built of brick/stone/concrete and roofedwith slates/tiles/metal/concrete (we include within 'standard construction' flat felt roof area(s) not exceeding 20% of the total roof area). Any non-standardconstruction for buildings will be noted as 'Non-standard' under the relevant 'Risk Location' and any further details will be shown under 'DETAILS OF ANYAMENDMENTS TO THE ABOVE STATEMENT OF FACTS DECLARED TO US'.

organisation is a Charitable Incorporated Organisation (CIO)Charity registration number is 1181267

income does not exceed £200,000wage roll does not exceed £0volunteer pool does not exceed 272active volunteers does not exceed 50

convicted of a criminal offence (any convictions spent under the Rehabilitation of Offenders Act 1974 can be ignored), other than motoring offencesthe subject of any unsatisfied County Court Judgement, Sheriff Court Decree, bankruptcy, insolvency or voluntary agreement, or been disqualified fromholding a company directorshipthe subject of a prosecution, or notice of intended prosecution, under any health and safety at work, consumer protection or environmental legislation orinvestigation in the last three years by the Charity Commission, Revenue & Customs or any other regulatory bodythe subject of any adverse publicity in the last three years, or anticipate being the subject of any adverse publicity in the next twelve months.

have not had any insurance contract cancelled or declared void, or renewal refused, or any special conditions imposed, due to: i) ii) iii) iv)are not aware of any circumstances that might give rise to a claimhave not had any claim(s) or loss(es) or incurred any liability, for any of the risks to be insured, within the last three years other than those stated underthe relevant 'Risk location'.

Insurer: AvivaPolicy number: Not knownExpiry date: 03/02/20

breach of a policy conditionnon-disclosure or misrepresentation of a material factclaims or lossesnon-compliance with risk improvement requirements





Page 003

U/W 601.9 05/18

COVER DETAILS

The following statements numbered 10 to 20 inclusive are only applicable if the appropriate section of cover is shown as operative on your schedule

10)

11)

12)

13)

14)

15)

16)

For property cover, you confirm that the buildings and outbuildings (including contents therein) at each premises to be insured are: a) b) c) d) e)

For subsidence cover, you confirm that each of the premises to be insured: a)

b)

For contents cover you confirm that you meet our minimum standard of physical security or any additional specific protections agreed, at each premises to beinsured, and that you will maintain those protections at all times in efficient working order, and keep them in effective operation.

For liability cover, you confirm that: a)

b) c) d) e) f)

For liability cover, you confirm that allegations of abuse have never been made against you or any of your employees, volunteers or professional supplierswhilst working for you or acting on your behalf.

Where you or any of your employees, volunteers or professional suppliers work unsupervised with children or vulnerable adults, or have unsupervised accessto children or vulnerable adults, you confirm that you have: a) b) c) d) e) f)

g)

Not required, as advised no activities involving these groups.

For products liability cover, you confirm that: a)

b)

c)

kept in a good state of repair and are not undergoing alterations, renovations or repair beyond that of normal upkeep and maintenance workoccupied and used in accordance with your charitable activities and there are not any unoccupied, in whole or part, buildingsnot in an area where flooding has occurrednot sited on a flood plain or within 400 metres of any body of water e.g. river, lake, stream or other watercoursenot located on sites that have any unusual features e.g. a bridge, railway line, river, lake, mine, quarry, gravel pit, well or cliff.

are free from any signs (e.g. cracking) of: i) ii) iii) iv)has not had underpinning or remedial action of any type in connection with subsidence, heave, landslip or coastal or river erosion.

all your charitable and recreational activities (including fund-raising events) have been disclosed to us and specified in the policy wording and scheduleor by endorsement or otherwise agreed by us in writingthose treatments or professional services you require cover for have been disclosed to us and specified in the scheduleyou always ensure that established codes of practice and safety are complied with for such activities or worknone of your activities involve any work on ships, offshore installations or at oil or gas refineries, chemical works or airportsany professional supplier working for you must have in force their own liability insurance which provides cover for their activitiesany manual work undertaken away from your premises or any work abroad (other than clerical work while on a temporary visit abroad) has beendisclosed to us and specified in the policy and/or by endorsement or otherwise agreed by us in writing.

prepared and implemented a written safeguarding policy that is regularly reviewed (at least annually), anda designated safeguarding officer or named person(s) responsible for safeguarding, andimplemented safe recruitment procedures for your employees, volunteers and professional suppliers, andprovided suitable safeguarding training and information for all of your employees and volunteers, andsuitable arrangements in place for incident reporting and investigation, andundertaken Disclosure and Barring Service (DBS) or equivalent checks at the appropriate level of all eligible persons working with children or vulnerableadults, andretained securely or will retain securely: i) ii) iii) iv)

you have not or do not sell or supply i) ii) iii) iv)any manufacture, processing, servicing, repairing, testing or assembly of components or complete articles have been disclosed to us and specified in thepolicy and/or by endorsement or otherwise agreed by us in writingrecords of all products supplied (including their instructions for use and warnings) and details of the quality control system used are retained by you.

subsidence (downward movement of the ground beneath the buildings other than by settlement)heave (upward movement of the ground beneath the buildings as a result of the soil expanding)landslip (downward movement of sloping ground)settlement (downward movement as a result of the soil being compressed by the weight of the buildings within 10 years of construction)

a copy of your safeguarding policy and any revisions of it, andevidence that training has been given and received by all relevant persons, andemployment and engagement applications, references, identity verifications, DBS checks or equivalent reference numbers, andrecords of any abuse allegations, incidents, notifications and any action taken.

products incorporated into any aircraft, spacecraft, watercraft or mechanically propelled vehiclesproducts incorporated into any gas, chemical, petrochemical or power generation plantmedical, surgical, dental, pharmaceutical or therapeutic productsor export products to the United States of America or Canada.





Page 004

U/W 601.9 05/18

17)

18)

19)

20)

For professional indemnity and/or libel and slander (defamation) cover, you confirm that there has not been any incident that may give rise to threatenedactions or lawsuits in respect of any of your publications, statements or broadcasts.

For fidelity guarantee cover, you confirm that you comply with our special requirements for 'best practice'.

For loss of licence cover (premises licence with a designated premises supervisor or a Club Qualifying Certificate), you confirm that there has not been anyreview of the premises licence resulting from a police closure order or representation by any interested party.

For trustees' and directors' indemnity cover, you confirm that: a) b)

c) d)

your governing documents do not prohibit the purchase of trustees' and directors' indemnity insuranceyour most recent annual financial report and accounts were independently examined or audited, where required by any regulatory body governing yourorganisation, and were not qualified in any wayyou are able to pay the organisation's debts as they fall dueyou are not aware (after making enquiries of your trustees, directors and officers) of any circumstances that might lead to a claim.





DETAILS OF ANY AMENDMENTS TO THE ABOVE STATEMENT OF FACTS DECLARED TO US

None

Risk Location: Saltcoats Woodland Rise SEVENOAKS, Kent TN15 0HZ

Construction:

Intruder alarm type: No Alarm

Stock description:

Claims details: None

Date built:

Signalling: No Alarm

Page 005

U/W 601.9 05/18

Risk Management Self Assessment FormDetailed below is your response to the questionnaire.

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

You have an appointed person responsible for Health and Safety

You have fewer than 5 employees and have a written Health and Safety policy that is current andregularly reviewed

Training records, including those for manual handling, are kept for all staff (including temporarystaff and volunteers); new staff attend an induction programme and staff only undertake tasks oncethey have demonstrated a satisfactory level of competency

All food handlers are trained in food hygiene

An adequate number of staff are trained and appointed first aiders with appropriate first aidequipment

All work at height (including that within the building) is undertaken by professional contractors

Within the last 5 years, the electrical installation for the buildings has been inspected, tested andcertified by an approved electrical contractor registered with an approved body e.g. the NationalInspection Council for Electrical Installation Contracting, the Electrical Contractors Association

All portable appliances are regularly inspected and tested by a competent person and the resultsrecorded

There is an established procedure to control and record the issue of any keys and/or keypad codesand for locking the buildings

There are disaster recovery plans in existence to minimise disruption in the event of damage to thebuildings by fire, flood or other hazards or in the event of a personal injury

All essential documents are kept in fireproof safes/cabinets and back-up computer discs keptoff-site

There is a documented and recorded programme to ensure that the buildings and grounds arechecked (at least weekly) to ensure they are kept tidy and that all combustible waste materials arestored externally using lidded containers kept away from any building or in a secure area

There is a documented and recorded programme to ensure that all roof gutters, valleys anddownpipes are regularly (at least annually) checked and kept clear of debris

All water pipes and tanks are regularly checked (at least annually) to see that they are adequatelyinsulated and protected against freezing

All oil storage tanks have a secondary containment facility (e.g. a bund wall) to prevent oil escaping

Yes

Yes

Not advised

Not advised

Not advised

Not advised

Not advised

Not advised

Not advised

Not advised

Not advised

Not advised

Not advised

Not advised

Not advised





Page 006

U/W 601.9 05/18

Risk Management Self Assessment FormDetailed below is your response to the questionnaire.

16.

17.

18.

19.

20.

21.

22.

23.

a)b)

The buildings are protected by an automatic sprinkler installation that is inspected under amaintenance contract

Dark and vulnerable external areas are protected by automatic or permanent security lighting

All perimeter gates and vehicle barriers are secured and locked outside business hours

You have a system for logging in and out all visitors (including any contractors and cleaners) to thepremises

The premises are externally protected by a surveillance system incorporating closed circuittelevision

a)

b)

If your premises is hired out to third party organisations or used for public performances, you haveformal safety procedures in place including checks before and after use.

There is an automatic fire detection system installed and maintained under contractThe system calls the fire service or an alarm receiving centre in the event of activation

There is an intruder alarm system installed which is under a maintenance contract with aNSI/SSAIB/NACOSS approved alarm companyThe alarm automatically alerts a 24-hour manned alarm receiving centre

Not advisedNot advised

Not advised

Not advised

Not advised

Not advised

Not advised

Not advisedNot advised

Not advised





HEALTH AND SAFETYFOR SMALL/MEDIUM SIZED BUSINESSES

How my insurer helps me manage my health and safety riskGood health and safety standards help you to run your business successfully. Meeting the requirements of relevantregulation is a central factor in achieving this. Insurers recognise the wider benefits to society of encouraging businessesin following sensible, proportionate measures aimed at helping them to carry out their activities.

We are providing this information to help you take sensible steps to manage health and safety effectively.

Insurers will continue to settle legitimate claims. Insurers will also co-operate with businesses such as yours if you needto deal with the consequences of vexatious claims made against you.

Your insurer will always be willing to offer you guidance on what constitutes good practice in managing health andsafety. This guidance should be aimed at improving the resilience of your business in dealing with civil law claims madeagainst you, and will be proportionate to the level of risk involved.

Employers’ liability vs public liability – what’s the difference?Insurers provide cover for businesses’ legal liabilities by issuing:

The law - the Health and Safety at Work etc. Act 1974

Who is an employee?There are various forms of employment. Often a working individual may not be engaged under a contract ofemployment. For this reason, insurers include, under an employers’ liability policy, a definition of who is to be treated asan ‘employee’. A typical definition would be:

All these people are covered while working for and under your control in your business.

employers’ liability policies – this covers employers for injury or disease to people they employ; andpublic liability policies – this covers businesses for injury, disease or damage to people they do not employ, forexample visitors.

This is the main law on health and safety and says that every employer is to ensure, so far as is reasonablypracticable, the health and safety of employees and also persons not in their employment who may be affected bywork activities.Your insurer expects you to take reasonable steps to comply with this requirement and other related regulations,using the guidance and tools provided by the Health and Safety Executive (or other competent organisations) to helpwith this aim. You can find more information at www.hse.gov.uk/index.htm.Your insurer will not refuse to pay a claim purely because of a breach of health and safety regulations.Your insurer will not withdraw cover midterm purely because of a breach of health and safety regulations.

any person employed under a contract of service or apprenticeship;people on work experience schemes, for example, students;any person hired or borrowed from another employer including drivers or operators of hired in plant;labour only subcontractors; andhome workers.

This document has been created as generic guidance for small and medium sized businesses and does not constitute legal advice. If you have anyquestions relating to health and safety management that this document does not address, you should discuss them with your broker or insurer.

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Some common concerns

Documentation

Written riskassessments

The role of healthand safety consultants

Testing portableelectrical appliances

More helpInsurers approve the principles set out in the Association of British Insurers’ Key Principles document: Health and Safetyfor Businesses and the Voluntary Sector. This is available at www.abi.org.uk.

You can also find more guidance on the HSE website available at www.hse.gov.uk.

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Insurers do not generally need you to show any formal evidence that you are keeping tohealth and safety regulations nor do they ask to see health and safety documents as acondition of granting insurance cover.However, although it is not a legal or insurance requirement to do so, good recordkeeping (for example, training records, written risk assessments etc.) may be useful ifyou need to defend a civil law claim.

If you employ fewer than five employees, there is no need for you to complete writtenrisk assessments. However, although completing and recording risk assessments is not alegal or insurance requirement, it may help in defending any civil law claims madeagainst you.

You do not need to hire a health and safety consultant. The law says that you must haveaccess to competent health and safety advice – often, this is available from your ownstaff.If, however, the complexity or nature of your business indicates that you do needexternal support, your insurer will normally recommend that you use a health and safetyconsultant who is listed on the Occupational Safety and Health Consultants Register. Youcan get more information at www.oshcr.org.

There is no specific legal requirement for every portable electrical appliance to be testedeach year and your insurer will not insist upon this when offering you insurance.However, as you must maintain this equipment suitably to prevent danger, insurersrecommend you follow the guidance published by the HSE, available atwww.hse.gov.uk/electricity/index.htm.For specific guidance, read ‘Maintaining portable electric equipment in low riskenvironments’, available at www.hse.gov.uk/pubns/indg236.pdf.

This document has been created as generic guidance for small and medium sized businesses and does not constitute legal advice. If you have anyquestions relating to health and safety management that this document does not address, you should discuss them with your broker or insurer.

HEALTH AND SAFETYFOR SMALL/MEDIUM SIZED BUSINESSES



Phone: 0345 60 20 999 or 01323 737541

Fax: 01323 744284




Adequate Explanation Q&A Sheet

Below are some questions and answers aimed at explaining important features of the Credit Agreement offered by AnsvarInsurance.

Consumer Credit Act 1974You can arrange to pay for your insurance premium by instalments by completing a Direct Debit Instruction. We will issue youwith the following documents to comply with the Consumer Credit Act 1974: 1. Pre-Contract Credit Information - setting out the costs and payments on your Credit Agreement. 2. Credit Agreement - which you will need to sign.

Q) How do I apply to pay my premium by instalments?A) You will need to complete and return the enclosed Direct Debit Instruction. We will then send your account details to yourBank or Building Society to be validated and arrange for payments to be made at agreed intervals. If we need to alter yourpayments we will write to tell you this before we debit your account. If you have more than one policy, your account will becharged separately for each policy. Whilst you have the option to pay by monthly instalments, your insurance policy remainsan annual contract.

Q) What is the purpose of this Credit Agreement?A) This Credit Agreement provides an easy way to pay for your insurance. It is an agreement that allows you to spread thecost of your insurance premium over a period of time, allowing you to manage your cash flow more easily over the durationof your insurance policy. Our Credit Agreement is designed specifically for repayment of insurance premiums and is notsuitable for any other use.

Q) Who is eligible?A) You must be 18 or older and have a Bank or Building Society current account. Banks or Building Societies may not acceptinstructions to pay Direct Debits from certain types of account, please check with them if you are not sure. We can only acceptDirect Debit Instructions from the policyholder.

Q) How important is it for me to read the Pre-Contract Credit Information?A) It is very important that you read the Pre-Contract Credit Information (known as the Standard European Consumer CreditInformation or SECCI) included within your Instalment Pack and take time to consider it carefully. The Instalment Pack containsdetails of the cost of your Credit Agreement, the monthly payment that you will need to make and the dates on which thesewill be taken, as well as the terms and conditions of the Credit Agreement itself which is our legal contract with you. Thisinformation will enable you to make an informed decision about whether or not this is the right method of payment for you.

Q) Do I have the right to cancel or terminate this agreement?A) You have the right to cancel this Credit Agreement within 14 days from receiving your copy of it by notifying us by phone,or in writing at the address shown overleaf. You may terminate this Credit Agreement free of charge at any time by giving us14 days’ notice in writing or by phone.

If you cancel or terminate the Credit Agreement you will need to pay any outstanding premium due for yourinsurance cover immediately.

Q) How does paying by Direct Debit work and how much will it cost?A) Paying by Direct Debit lets you spread the cost of your insurance over 10 instalments rather than paying for it in one lumpsum in advance. The premium plus Insurance Premium Tax (IPT) at the current rate plus any instalment charge that may apply(as set out in the Pre-Contract Credit Information and the Credit Agreement) will be divided equally over the instalments.Please make sure you have enough funds in your bank account each month to cover the Direct Debits. If you do not havesufficient funds you may be liable for charges from your Bank or Building Society for which we cannot be held responsible.Direct Debit is only available when you first take out your insurance or when you renew your policy. You cannot change toDirect Debit if you have already started to pay in a different way. We can only consider Direct Debit applications up to twomonths after the policy inception or renewal date.

Your Pre-Contract Credit Information will set out any specific charges relating to your policy.

Q) What happens at renewal?A) When your policy is due for renewal your Direct Debit will automatically continue. We will advise you of any changes ofamount and continue to apply to your Bank or Building Society for the amount due. If you want to stop your cover and cancelyour Direct Debit, please contact us and your Bank or Building Society to let us know before the renewal date.

Q) What happens if I make a claim on the policy?A) In the event of a claim you remain liable for any outstanding insurance premium. Ansvar reserves the right to deduct anyoutstanding premium under this agreement from any claims payments.

Q) What happens if I fail to make a payment?A) If you fail to make a payment we will request it again from your account within the next 10 days. If this request also failswe will contact you and ask you to resolve this. If you cannot make the payment your policy will be cancelled and a chargemade for any cover provided up to the date of cancellation. This would leave you without the protection of the insurancecover.

Q) How do I get further information?A) For further information please contact us on 0345 60 20 999 or by writing to us at Ansvar Insurance, Ansvar House, StLeonards Road, Eastbourne, East Sussex, BN21 3UR.

Instruction to yourbank or building societyto pay by Direct Debit

Ansvar InsuranceAnsvar House, St Leonards Road,Eastbourne, East Sussex, BN21 3UR

Please fill in the whole form using ball point pen and send it to:

Bank/building society account number

Sort code

Name and full postal address of your bank or building society

Policy reference number

Service user number

9 5 3 1 4 7

Name(s) of Account Holder(s)

To: The Manager Bank/building society

Address

Postcode Date

Signature(s)

For Official Ansvar Insurance broker use only - This is not partof the instructions to your bank or building society

Agreed instalment charge

PAYER TO COMPLETE

Please enter your preferred collection day e.g. 15th

Instruction to your bank or building society

Please pay Ansvar Insurance Direct Debits from the account detailed in this

instruction, subject to the safeguards assured by the Direct Debit Guarantee. I

understand that this instruction may remain with Ansvar Insurance and, if so,

details will be passed electronically to my bank/building society.

Banks and building societies may not accept Direct Debit instructions forsome types of account.

This guarantee should be detached and retained by the payer

F(AC)103 01/11

TheDirect DebitGuarantee

This Guarantee is offered by all banks and building societies that accept instructions to pay Direct Debits.

If there are any changes to the amount, date or frequency of your Direct Debit Ansvar Insurance will notify you 10working days in advance of your account being debited or as otherwise agreed. If you request Ansvar Insurance tocollect a payment, confirmation of the amount and date will be given to you at the time of the request.

If an error is made in the payment of your Direct Debit, by Ansvar Insurance or your bank or building society, youare entitled to a full and immediate refund of the amount paid from your bank or building society- If you receive a refund you are not entitled to, you must pay it back when Ansvar Insurance asks you to.

You can cancel a Direct Debit at any time by simply contacting your bank or building society. Written confirmationmay be required. Please also notify us.

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C 2 3 3 7 2 5 9C P

Documents

Total premium £1,635