TOWN OF CANTON BOARD OF SELECTMEN€¦ · Robert Skinner swore in Stephen Kinosh and Lowell Humphrey on Thursday, October 13, 2016 at 7:14pm 4. Adoption of Consent Agenda: a. Refund

TOWN OF CANTON BOARD OF SELECTMEN Regular Meeting Agenda

Wednesday, November 9, 2016 at 7:00 pm Community Center, 40 Dyer Avenue, Conference Room F

Consideration of and possible action on the following items

I. PLEDGE OF ALLEGIANCE II. PUBLIC PARTICIPATION (3 minute time limit per speaker on any item)

The Board of Selectmen welcomes and encourages the public to speak during the Public Participation portion of the agenda. The purpose of public participation is to communicate to the Board of Selectmen any concerns or comments that members of the public may have. The public may speak on any topic, including items mentioned on the Agenda. There is a time limit of 3 minutes per speaker for a total cumulative time of 15 minutes. The cumulative time may be extended on a case by case basis by a vote of the Board of Selectmen. The time limit cannot be yielded to another individual. In most circumstances this will be the public’s only opportunity to comment. The Board of Selectmen will discuss the agenda items below with invited public officials and/or guests. It is important that the Selectmen allow this time for its exclusive use so that the agenda items can be properly presented and debated among members of the Board.

Most of the documents reviewed by the Board of Selectmen at tonight’s meeting can be located at http://www.townofcantonct.org/content/6662/default.aspx or by scanning the QR code below.

III. APPOINTMENTS / RESIGNATIONS

A. Appointment of Mark Quinlan (I) as a Regular member of the Farmington River Coordinating Committee.

B. Appointment of Lansford Perry (R) as an Alternate member of the Farmington River Coordinating Committee.

C. Appointment of Katie Villa (R) as a Regular member of the Planning & Zoning Commission for a term to expire on 6/30/2020.

IV. ADOPTION OF CONSENT AGENDA A. Refund of Taxes pursuant to Connecticut General Statutes 12-129 B. Approval of Board of Selectmen Minutes: 10-13-2016 Regular Meeting C. Request by the Town’s IT Consultant to dispose of various outdated and non-

functioning electronic equipment Pursuant to Section 6.05 of the Town Charter.

V. CONSIDERATION OF OLD BUSINESS

A. Discussion of contractual negotiations involving the development of hydroelectric facilities on the Farmington River in Collinsville.

VI. CONSIDERATION OF NEW BUSINESS

http://www.townofcantonct.org/content/6662/default.aspx

A. Request by the Permanent Municipal Building Committee to contract with Jacunski Humes Architects, LLC architects for Phase II of the Cherry Brook Primary School Roof Replacement Project.

B. Review request by the Energy Committee to submit an application to Eversource for various energy credits for the purpose of partially funding energy efficiency projects at the Community Center and Town Hall.

C. Review and possibly approve request by the Permanent Municipal Building Committee for an additional appropriation of $700,000 for the Canton Junior/Senior High – Window & Air Conditioning Replacement Project and refer to the Board of Finance for possible funding.

D. Review proposal to purchase street lights from Eversource and convert the street lights to LED.

E. Approve a transfer from the contingency line item in the general fund to salary line items for Patrol Officers and Dispatchers to fund wage increases pursuant to their recently approved Union contracts.

F. Review and Approval of the Board of Selectmen 2017 Meeting Dates.

VII. COMMUNICATIONS FROM THE CAO, TOWN AGENCIES, OFFICIALS AND/OR OTHER GOVERNMENTAL AGENCIES AND OFFICIALS A. First Selectman’s Report B. CAO Report

X. REMARKS BY SELECTMEN

XI. EXECUTIVE SESSION –Discussion of contractual negotiations involving the development of hydroelectric facilities on the Farmington River in Collinsville pursuant to Connecticut General Statutes Section 1-200(6)(e)

XII. ADJOURNMENT

1

Nardi, Claudia

From: Hill, Leslee

Sent: Wednesday, October 12, 2016 8:32 AM

To: Quinlan, Mark

Cc: Nardi, Claudia

Subject: RE: FRCC

Thanks Mark. I’ll plan to add you to the agenda for appointment as a regular member at November 9th BOS meeting. I’llconfirm that with you when the date is closer.

Best,-Leslee

From: Quinlan, Mark [mailto:[email protected]]Sent: Thursday, October 06, 2016 3:49 PMTo: Hill, LesleeSubject: RE: FRCC

I would like to be appointed to the regular position. If you have any questions or need anything else please call me at860-830-2591.

SincerelyMark Quinlan

From: Hill, Leslee [mailto:[email protected]]Sent: Thursday, October 06, 2016 12:16 PMTo: Quinlan, MarkSubject: FRCC

Hi Mark,I am emailing with regard to the FRCC. You are Canton’s alternate representative, but as you may be aware,

Lance Hanson resigned from his position a few months ago. I have an application for that vacancy, but I first wanted tooffer you the opportunity to step up to the regular position. Please let me know your preference.

Thanks very much for your continued service to the town.Best regards,-Leslee

Leslee B. HillFirst Selectman

Canton Town HallP.O. Box 1684 Market StreetCollinsville, CT 06022860-693-7847

1

Nardi, Claudia

From: Hill, Leslee

Sent: Wednesday, October 12, 2016 9:27 AM

To: Katie ([email protected])

Cc: Nardi, Claudia

Subject: Volunteer application

Hi Katie,We are recommending your appointment as a regular member to the Planning and Zoning Commission. I hope

that you will be willing to accept this appointment. We will have you on the agenda for the November 9th Board ofSelectmen agenda and ask that you attend. We meet at 7:00 pm in Room F of the Community Center.

Thank you so much for your willingness to serve the town. Please do not hesitate to contact me if you have anyquestions.

Best regards,-Leslee

Leslee B. HillFirst Selectman

Canton Town HallP.O. Box 1684 Market StreetCollinsville, CT 06022860-693-7847

2nd Half of October 2016 Tax Refunds to be Approved

REFUND TO BE SENT TO: REFUNDED PARTY IS: MAILING ADDRESS NOTES

PROPERTY

DESCRIP. or

LAST 6 OF VIN

#

BILL # / GL

ACCT # TYPE OF TAX REASON AMOUNT

Toyota Lease Trust Leasing Company

3200 West Ray Road

Chandler, AZ 85226 Bill paid prior to Certificate of Change

REG 0AHDK6

VIN 030703

15-03-59056 /

31100 Motor Vehicle

Certificate of Change

made by Assessor $ 262.70


3200 West Ray Road


REG 614ZUO

VIN 047214

15-03-59053 /

31100 Motor Vehicle




3200 West Ray Road


REG 8AEAF7

VIN 024300

15-03-59078 /

31100 Motor Vehicle



Honda Lease Trust Leasing Company

600 Kelly Way

Holyoke, MA 01040 Bill paid prior to Certificate of Change

REG 757ZJD

VIN 000401

15-03-54152 /

31100 Motor Vehicle



Santiago, Melony A Property Owner

140 Fulkerson Dr Apt 1C

Waterbury, CT 06708 Bill paid prior to Certificate of Change

REG 7AHSVO

VIN 121825

15-03-58001 /

31100 Motor Vehicle



Ally Financial Leasing Company

Louisville PPC PO

Box 9001951

Louisville, KY 40290-1951 Bill paid prior to Certificate of Change

REG 788ZOH

VIN 344468

15-03-59459 /

31100 Motor Vehicle



Ally Financial Leasing Company

Louisville PPC PO

Box 9001951

Louisville, KY 40290-1951 Bill paid prior to Certificate of Change

REG 3AKRE2

VIN 523354

15-03-59446 /

31100 Motor Vehicle



Nissan Infiniti LT Leasing Company

Box 650214

Dallas, TX 75265 Bill paid prior to Certificate of Change

REG 112YMJ

VIN 604117

13-03-56789 /

31900 Motor Vehicle



Nissan Infiniti LT Leasing Company

Box 650214

Dallas, TX 75265 Bill paid prior to Certificate of Change

REG 112YMJ

VIN 604117

14-03-56817 /

31900 Motor Vehicle



Milligan, James J Property Owner

83 High Valley Dr

Canton, CT 06019 Bill paid prior to Certificate of Change

REG 8AKLE6

VIN 108350

15-03-56302 /

31100 Motor Vehicle



ACAR Leasing Ltd Leasing Company

4001 Embarcadero Dr

Arlington, TX 76014 Bill paid prior to Certificate of Change

REG 919ZUE

VIN 201546

15-03-50037 /

31100 Motor Vehicle



TOTAL 3,022.44$

Page 1 of 7

DRAFT MINUTES

Canton Board of Selectmen Meeting

Community Center Room F

40 Dyer Avenue Canton, CT

Thursday, October 13, 2016 7:00pm

The meeting was called to order at 7:06pm. Members present were: Tom Sevigny, Beth

Kandrysawtz, Chair Leslee Hill, and William Canny. Also present was Chief Administrative

Officer Robert Skinner. Larry Minichiello was absent.

1. Pledge of Allegiance: Chair Leslee Hill led the pledge of allegiance.

2. Public Participation:

a. Bob Barnes, 97a Dyer Avenue, President of the Canton Little League, made brief

remarks concerning the possible paving of Millennium Field. Mr. Barnes is in favor

of paving the parking lot, stating it would add additional parking spaces, would

improve the efficiency of parking, and would benefit the town because the lot would

be able to be paved fully and used for overflow parking. The police department has

contacted Mr. Barnes about doing something concerning the parking and people

parking along the street. Little League did a test earlier this year with spray painted

parking lines in the parking lot to see if they could maximize the parking. The effect

helped but did not seem to completely satisfy the situation. Canton Little League

would be willing to contribute some funding to the parking lot project if necessary.

Mr. Barnes thanked the town and the departments that they have worked with

concerning this project.

b. Stan Kranowski, 625 Cherry Brook Road, agreed with Mr. Barnes that the new

parking lot would do a lot to help parking. Mr. Kranowski praised Bob Martin and

the Public Works crew and stated there has not been a better group to work with.

3. Appointments/Resignations

a. Appointment of Lucien Rucci (R) from an Alternate Member to a Regular

Member to the Zoning Board of Appeals for a term to expire on June 30, 2020.

B. Kandrysawtz moved to appoint Lucien Rucci (R) from an Alternate

Member to a Regular Member to the Zoning Board of Appeals for a term to

expire on June 30, 2016. T. Sevigny seconded. The vote passed unanimously. b. Appointment of Stephen Kinosh (D) as an Alternate Member to the Zoning Board

of Appeals for a term to expire on January 1, 2020. B. Kandrysawtz moved to

appoint Stephen Kinosh (D) as an Alternate Member to the Zoning Board of

Appeals for a term to expire on January 1, 2020. T. Sevigny seconded. The

vote passed unanimously. c. Appointment of Lowell Humphrey (U) as an Alternate Member to the Board of

Ethics for a term to expire on June 30, 2019. B. Kandrysawtz moved to appoint

Lowell Humphrey (U) as a Alternate Member to the Board of Ethics for a

Page 2 of 7

term to expire on June 30, 2019. T. Sevigny seconded. The vote passed

unanimously.

d. Appointment of Tyla Permenter (R) as a Regular Member of the Economic

Development Agency for a term to expire on July 1, 2017. W. Canny

seconded. The vote passed unanimously. Robert Skinner swore in Stephen Kinosh and Lowell Humphrey on Thursday,

October 13, 2016 at 7:14pm

4. Adoption of Consent Agenda:

a. Refund of taxes pursuant to Connecticut General Statutes §12-129.

b. Approval of Board of Selectmen Minutes September 28, 2016.

B. Kandrysawtz moved to approve the Consent Agenda. T. Sevigny seconded.

The vote passed unanimously

5. Consideration of Old Business:

Approval of Board of Selectmen Minutes: September 7, 2016 Special

Meeting. B. Kandrysawtz moved to approve the Board of Selectmen

Minutes September 7, 2016 Special Meeting. T. Sevigny seconded. The

vote passed unanimously.

6. Consideration of New Business: Chair L. Hill suggested moving the Canton Boy Scouts

to the first order under New Business since there were boy scouts in attendance.

a. Review proposal by the Canton Boy Scouts Troop #177 to have repairs,

maintenance and code updates completed to North Canton Grange though a

cooperative effort of the Town and Boy Scouts and enter into a long term

agreement with the Boy Scouts for non-exclusive use of the facility: Robert

Skinner reminded the board how several years ago the grange was transferred to

the town as a gift, with restrictions; the building must be used for municipal use,

civic use, or community use. At the time the building was in rustic shape. The

septic tank needed to be replaced, asbestos had to be removed, a new water pump

was needed, a new roof and front door were needed, as well as other minor

repairs. There are more repairs needed then there are donations pay for them.

The Boy Scouts approached Robert Skinner concerning a long-term relationship

of in-kind services and possible donations for use of the grange as a meeting

place. In order to be ADA compliant a ramp would need to be put in, as well as

two bathrooms in the main floor, the fire stairway needs to be replaced, the

asbestos in the walls needs to be removed, and the drop ceilings need to be

removed. Part of the proposal also includes replacing the old one pane windows.

The cost would be $144,929.66 most of which were based on actual quotes. The

Boy Scouts’ in-kind contributions would total about 26% of what is needed for

the building. This would be a license agreement which could be terminated at

any time. This would not be exclusive use for the Boy Scouts, and other groups

would be able to schedule time at the building when the Boy Scouts are not using

it. William Canny asked where the Boy Scouts were meeting now. Mr. Barnes

answered they are meeting at the Congregational Church but it is not the best

Page 3 of 7

environment for the scouts and there are other groups meeting there as well. Mr.

Canny asked how much the grange is worth. Robert Skinner stated it is assessed

for $395,386 but that seemed a little high to him. The property is 5.4 acres but all

except 1.9 acres is wetlands. It costs about $4,500 annually for maintenance cost

including heat, electricity, etc... Beth Kandrysawtz asked about the meeting room

next door to the grange in the North Canton Fire Station. The meeting room is set

up more like a school room. Ms. Kandrysawtz appreciated the investment the

Boy Scouts were willing to make, but felt it was still a lot of money for the town

to invest. Tom Sevigny commented if the town did not get it up to code it would

just sit there and waste away. Mr. Sevigny doubted the state had money to put

into the building if the town relinquished it to the State Grange. Chair Leslee Hill

stated that everything proposed is bare minimum to comply with ADA

regulations, and it made sense to do the windows as well if the town is paying for

the heat. Ms. Hill asked if there are other groups interested in using the facility as

well. Mr. Skinner does not know about other groups but the Girl Scouts and Cub

Scouts have shown an interest. The board was not sure that they had heard

anything during the course of the evening that would make this a special

appropriation situation, and usually the Board of Finance would have to review

this kind of proposal. The board felt they would like more information from the

State of Grange concerning: what they might do with the building if it was

returned to them; would they possibly remove the use restrictions on the building

for the town? There was no vote on the topic, which was tabled the November 3,

2016 Regular Meeting.

b. Review and possible acceptance of the Preliminary Tax Increment Financing

Master Plan from the Temporary Tax Incremental Financing Master Plan

Advisory Committee: Gary Roman, Chair of the Advisory Committee, was

present to give the board the committee’s findings. The Committee was

established in 2016 in order to form a TIF district which would have its own set of

rules. This took advantage of Public Act 15-57 passed in 2015. The Committee

consists of Bill Volovski, Shawn Cole, Larry Minichiello, Tom Sevigny, Tyla

Permenter, and Gary Roman. The town invested $20,000 in a consultant group,

Camoin Associates, to assist in the TIF Master Plan. The person assisting the

Canton TIF Committee is stationed in Maine, where they have been taking

advantage of the TIF program for years and this person has done about 300 such

assists. On September 29 the committee reviewed the TIF Master Plan by

Camoin Associates. It was then brought to the public for review, which marked

the end of the TIF Committee’s process. This is a preliminary plan, the

committee can make suggestions, but a buyer and the seller of the property in

question (the Mills Complex) have not come together yet. Through the TIF

process there are now possibly four or five buyers interested in the property. The

property sits on 19 acres of land and has 25 buildings. The current taxes for the

property are $32,000, fully developed buildings would produce over $1,000,000

in taxes. Once there is a purchase and sale agreement or an option agreement,

that particular buyer can come back to the Town and try to work with the town for

a TIF Master Plan for that particular building. The Committee’s work product is

called the Collinsville Company Complex Preliminary TIF Master Plan. There

Page 4 of 7

were public meetings, which many people attended. The property has inherent

site work challenges that cost $10 million to $14 million. Without the TIF project

the site would be undevelopable. The developer will share between 25% to 50%

of the anticipated new taxes over a 20 year period. Other tools can be utilized

such as revenue bonds, which is not necessarily the recommendation. The Board

of Selectmen would review any plan, then pass it to the Board of Finance. The

development would have to go through all regular committees such as Planning

and Zoning. The Committee will remain active for the time being in order to have

town meetings to explain to the public what the TIF Master Plan is and what it

will do. B. Kandrysawtz moved to approve the acceptance of the Preliminary

Tax Increment Financing Master Plan from the Temporary Tax Incremental

Financing Master Plan Advisory Committee. W. Canny seconded. The vote

passed unanimously. c. Review request by the Canton Little League to pave the parking lot at Millennium

Field: Robert Martin and George Wallace of the Public Works Department were

on hand to answer questions. Bob Barnes summarized the situation earlier in the

evening in the Public Participation section. Many things have been tried to make

the parking at the field more efficient including painting lines on the gravel for

parking spaces. The field is looking for a paved parking lot which would have ten

additional parking spaces and another entrance on the other side of the lot.

Pavement management has a little money left over this year, and it could be used

for the Little League parking area. Public Works will be working on drainage and

repaving on Simmonds Road, and there are still a few small things to clean up on

West Mountain Road. The Public Works Department felt they could do the work

on the Little League Field while they are doing Simmonds Avenue. There are

two other roads that need immediate work in town; Freedom Road and Country

Road. Chair Leslee Hill was concerned about putting resources into the field

when there is road work that needs to be done. Ms. Hill has had a lot of input

from the public concerning problem roads in town. Bob Martin explained that

doing the field in-house would save money and the price of asphalt is low right

now. William Canny saw it as a safety concern, the roads are important but the

overflow from the parking lot is going into Simmonds Avenue and Gildersleeve

Avenue. If the town can get more parking spots it is a good thing. The original

quote was a little over $30,000 but that does not include the optional second exit,

which can be done without or added later. Beth Kandrysawtz was also concerned

about people in town being concerned about their roads not being redone but a

ball field parking lot being paved. The application for the Inland Wetlands

Watercourse Commission was being accepted that evening. The parking lot

would still have to go through the Wetlands and Planning and Zoning

Commissions. Chair Leslee Hill suggested putting the project in next year’s CIP

budget, which would make the project more transparent for the public. The item

was tabled for a future meeting until after the Wetlands application is considered

by the Wetlands Committee.

d. Acceptance of a grant in the amount of $500.00 from the Connecticut Fair Plan to

partially fund a cameral for the Fire Marshal’s Office and refer to the Board of

Finance: W. Canny moved to approve the acceptance of a grant in the

Page 5 of 7

amount of $500.00 from the Connecticut Fair Plan to partially fund a camera

for the Fire Marshal’s Office and refer to the Board of Finance. B.

Kandrysawtz seconded. The vote passed unanimously. e. Review and possibly adopt the Transfer Station Policies for calendar year 2017:

Chief Administrative Officer Robert Skinner explained every year the this item

comes through the Board of Selectmen for approval. Bob Martin stated this year

was a unique because the Transfer Station went from being open from 5 days a

week to 3 days a week and we open later in the summer. Towards the middle of

the summer they saw people utilizing the longer hours, which was what they were

hoping for. Tom Sevigny asked if there were any complaints about the 3 day

week. Marginal, the swap shack people were a little annoyed. Being open

Thursday night was helpful for people going away for the weekend. Leslee Hill

asked how long of a wait there was during peak time. Bob Martin responded 5 to

10 minutes at most. Recycling rates were really flat at first, but they are starting

to see an increase. Robert Skinner commented that the year-end balances looked

as though the Transfer Station would break even. T. Sevigny moved to adopt

the Transfer Station Policies for calendar year 2017. W. Canny seconded.

The vote passed unanimously. f. Request to waive the bid procedures pursuant to the Board of Selectmen Purchase

Policies for a $38,604 proposal from Clear Span to construct a roof over the bulky

waste containers at the Transfer Station: The town has been cited in the past for

not having the oil and antifreeze covered at the Transfer Station. Other towns

have been cited for not having their bulky waste covered and it is just a matter of

time before Canton will be cited. It is better to have the bulky wasted covered

anyway. In 2013 Department of Public Works renovated the bulky waste and set

up preparation for a canopy, but it was put off. In 2015 it was reviewed again and

the cost had changed quite a bit. The cheapest would be a little over $65,000. A

representative from Clear Span came out and measured the area and would charge

$38,000. William Canny asked if this was accepted tonight how long would it

take Clear Span take to complete the project. It would take 4-6 weeks for the

materials and the representative would be there working with the DPW to put the

structure up. B. Kandrysawtz moved to the request to waive the bid

procedures pursuant to the Board of Selectmen Purchase Policies for a

$38,604 proposal form Clear Span to construct a roof over the bulky waste

containers at the Transfer Station. W. Canny seconded. The vote passed

unanimously. g. Review and possibly approve a request by the Temporary Fire/EMS Facility

Study Committee to hire Silver Petrucelli and Associates as the consulting firm to

assist Town Officials with the needs assessment and conceptual design of the

Collinsville Fire Station: The Temporary Fire/EMS Facility Committee want to

hire a consultant to help with the plans to renovate the existing station or build a

new one. They really need to bring in professionals and do a feasibility study

including a floor plan and a location study. The committee received 6-7

responses and recommend Silver and Petrucelli and Associates; they came in with

the lowest quote - $13,500, and they have done other projects for the Town. W.

Canny moved to approve a request by the Temporary Fire/EMS Facility

Page 6 of 7

Study Committee to hire Silver Petruccelli and Associates as the consulting

firm to assist Town officials with the needs assessment and conceptual design

of the Collinsville Fire Station. T. Sevigny seconded. The vote passed

unanimously. h. Review status of the High School Window Replacement Project and request that

the Permanent Municipal Building Committee include the method and cost of air

conditioning at the High School as part of its scope of work for the High School

Window Replacement Project: Chief Administrative Officer Robert Skinner

explained there have been issues for years with the High School windows. They

are weak and there is worry they could fall out. The estimate to fix them is

$600,000. The issue is there are air conditioners built into some of the windows;

about 60 classrooms have air conditioners and 28 of them have the air

conditioners built into the windows. The bid for the window replacement was put

out in April and was $900,000. It will be significantly higher with the replace air

conditioners; about $10,000 a piece for 28 classrooms. The grant received for the

window was only for the windows and does not include the air conditioners. If

the air conditioners are tacked onto this grant the town will not receive the 40%

back after the project is complete. Robert Skinner discussed options:

Withdraw the application and put in a new application including the air

conditioners, which would take time.

Amending the existing application tacking on the air conditioners and get

the 40% reimbursement.

The air conditioners were not included in the original grant because the Board of

Education said they would pay for them. Beth Kandrysawtz asked why the

present air conditions would not fit in the new windows if they fit in the old

windows. Bob Martin answered it would defeat the purpose of new windows to

have air conditioners in them. Not all of the original $600,000 will be used of the

windows. $240,000 can be used for the air conditioners with the additional

$68,000 coming from the Board of Education’s CIP. Beth Kandrysawtz asked if

the town had received the reimbursement from closing out the school project.

Robert Skinner explained that the Superintendent and the Town Attorney signed

the EDO-497 so that the next step will be to have the project audited. B.

Kandrysawtz moved to approve a resolution expanding the scope of the

School Window Replacement Project to include air conditioning for the areas

impacted by the window replacement project and refer the expanded High

School Window Replacement Project to the Permanent Municipal Building

Committee. T. Sevigny seconded. The vote passed unanimously.

7. Communications from the CAO, Town Agencies, officials and/or other governmental

agencies and officials:

a. First Selectman’s Report: Nothing to report

b. Chief Administrative officer Report:

The Steep grant for Lawton Road was not approved. Mr. Skinner does not

know if there will be any other grant rounds.

The main water pipe broke on Simmonds Avenue. The Department of

Public Works was doing work on a catch basin on Simmonds Avenue and

Page 7 of 7

an accident occurred. The Water Company had to come out and shut off

the water, and informed the town that they would notify all the residents

impacted. The pipe was fixed by 6pm and the water was turned back on

and flushed. The town received calls from residents asking about their

water. Robert Skinner contacted the Water Company for a status report.

The water company called back and said it was referring it to the Public

Affairs Department. The Water Company did eventually call Mr. Skinner

back. The general agreement was that the Water Company could have

been more responsive with their communications.

The traffic light is up in Collinsville and the town is waiting for

Eversource to turn the power on. The yellow lights will be blinking for

about a week before the light is in full operation.

Commerce Drive now has a new solar powered pedestrian light.

8. Remarks by Selectmen: None

9. Adjournment: W. Canny moved to adjourn the meeting at 9:33pm. B. Kandrysawtz

seconded. The meeting was adjourned.

Recorded By:

Kimberly Cyr

Canton Board of Selectmen Clerk

Re

BOARD OF SELECTMEN MEETING AGENDA SUBMISSION FORM

Title of Submission:

Date of Submission:

Date of Board Meeting:

Individual or Entity making the submission:

1. Action requested of the Board of Selectmen (Acceptance of gift, approval to submit grant

application, approval of contract, information only, etc. Be as specific as possible with respect to

the desired action of the Board.):

The Individual or Entity making the submission requests that the Board of Selectmen:

2. Individual(s) responsible for submission (Please include complete contact information. If

requested, the identified individual(s) should be prepared to present information to the Board

of Selectmen at the Board Meeting.)

TOWN OF CANTON FOUR MARKET STREET

P.O. BOX 168

COLLINSVILLE, CONNECTICUT 06022-0168

OFFICE OF THE CHIEF ADMINISTRATIVE OFFICER

John Bolduc

Approve the discarding of broken and/or outdated computer equipment that has no or very little value.

Computer Equipment Disposal

Nov 3, 2016

Nov 9, 2016

John Bolduc, [email protected]

3. Summary of Submission (Include in your summary (i) relevant dates and timelines; (ii) parties

involved; (iii) a description of financial terms and conditions specifically identifying the financial

exposure/commitment of the Town of Canton; (iv) other information that will inform the Board of

Selectmen’s consideration of your submission. Include any additional information in an attached

memorandum.)

4. Description of documents included with submission (All documents must be in final form and signed

by the appropriate party.):

The following documents are included with this submission and attached hereto:

See Addendum “TOC-Equipment Discard Oct 2016.xlsx”

The TOC-Equipment Discard Oct 2016.xlsx file contains the list of computer equipment to be discarded from the

Town Hall and Community Center. The list includes model numbers and many serial numbers.

Type Make/Model S/N Location

Laptop Lenovo 3000 C200 L3- FM260 07/02 CCLaptop LT007 Dell Latitude D820 7MY4WB1 CC

Laptop WS086 Dell Latitude D820 HMY4WB1 CC

PC HP Compaq d220 MXD42300L7 CC

PC WS049 HP dc 7800 2UA8310QPB CC

PC WS214 HP dc 7900 SFF 2UA9460KDF CC

PC WS234 HP dc 7900 SFF 2UA9460KDB CC

PC WS267 HP dc 7800 SFF 2UA8431HQ6 CC


PC WS201 HP dc 7800 SFF 2UA8431HQC CC

PC WS206 HP dc 7900 SFF 2UA9460KDG CC


PC WS233 HP dc 7900 SFF 2UA9460KDB CC

PC WS247 HP dc 7900 SFF 2UA9460KDC CC

PC WS266 HP dc 7800 SFF 2UA8431HQB CC

15" Monitor Philips 150s3 CX000308617049 CC

17" Monitor Philips 170s BZ000515530347 CC

19" Monitor Gateway ME556 90L 10061 CC

17 " monitor HP 1706 CC

19" Monitor HP 1950G CC

19" Monitor HP 1910 CC

19" Monitor HP 1910 CC

Cable/DSL Gateway Router 249KM08939 CC

Hand Scanner Metrologic -- CC

Wireless Access Point Sonicwall 0017C505C49B CC

Printer Lexmark Z816 CC

TABLET01 Lenovo IdeaTab K3011W WD00048172 THTABLET02 Lenovo IdeaTab K3011W WD00059833 TH

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Date of Submission:











P.O. BOX 168



George Wallace, Project Administrator

1. To authorize the selection of the firm of Jacunski Humes Architects, LLC to provide design services

for the Phase II - Cherry Brook Primary School reroofing project for a fee of $24,800.00.

Cherry Brook Primary School Roof Replacement Project – Phase II –

Remaining Portions – Architect selection

November 3, 2016

November 9, 2016

George M. Wallace, Project Administrator

Town of Canton

4 Market Street

Collinsville, CT 06022

[email protected]

Phone 860-693-7855

mailto:[email protected]





memorandum.)




The PMBC [Permanent Municipal Building Committee] at its meeting of November 1, 2016 received verbal

recommendations from the members of the interview committee [Peter Reynolds, Ron Dymicki, George M.

Wallace, & Dwight Carlson] as a result of the Interview Committee’s interview of all five (5) firms that submitted

responses to the RFQ for the project; and as a result, the PMBC passed a motion to recommend to the Board of

Selectmen that the firm of Jacunski Humes Architects, LLC be selected to provide design services for the Phase II -

Cherry Brook Primary School reroofing project for a fee of $24,800.00. The firm of Jacunski Humes Architects,

LLC was recommended based on their experience including their efforts in researching some of the issues that may

be encountered in the project and offering solutions at their interview.

1. None



Date of Submission:











P.O. BOX 168




1. To request all proposed energy upgrades based on the NEEC {New England Energy Controls]

Energy Audit of the Municipal Buildings be submitted to Eversource for confirmation of incentives

and project costs along with preparation of agreement/commitment between the Town of Canton

and Eversource.

Canton Municipal Buildings – Energy Upgrades

November 4, 2016

November 9, 2016


Town of Canton

4 Market Street


[email protected]

Phone 860-693-7855






memorandum.)




At its meeting of October 18, 2016 the Energy Committee requested that all energy upgrades for the Municipal

Facilities [excludes existing DPW, WPCA, & Schools {school audits in progress}] thus far evaluated by NEEC, as

part of their Energy Audit of the Municipal Buildings and Board of Education Facilities, be submitted to Eversource

for confirmation of incentives and project costs along with preparation of agreement/commitment between the

Town of Canton and Eversource. The total projected costs for the identified energy upgrades is $545,000 [2017]

with incentives projected at $166,000 bringing the Town’s share to $379,000 and having a payback projected at 6.0

years. [See page 4 of attachment]

It should be noted that the Town has already submitted the Police Department [See page 2 of attachment] Energy

Upgrades [See pages 8 through 21 detailing PD’s energy audit] to Eversource for confirmation of incentives and

project costs along with preparation of an agreement/commitment between the Town of Canton and Eversource that

will be brought before the BOS, BOF, etc. as required.

1. Summary of energy audits for the Municipal Buildings [excludes existing DPW, WPCA, & Schools

{school audits in progress}] [pages 1 through 7].

2. Detailed energy audit for Police Department [pages 8 through 21].



Date of Submission:











P.O. BOX 168




1. To request an additional appropriation of $700,000.00 [original appropriation of $600,000.00 for

the original windows replacement (only) project] for a total project cost of $1.3 million dollars for

the Canton Junior/Senior High School to replace windows and address the elimination of portable

window hung AC units through the installation of alternate AC units [split systems].

Canton Junior/Senior High School Window Replacement & AC Project –

Additional appropriation

November 3, 2016

November 9, 2016


Town of Canton

4 Market Street


[email protected]

Phone 860-693-7855






memorandum.)




At its Special meeting of October 13, 2016 the Board of Selectmen [BOS] passed a resolution expanding the High

School Window Replacement Project to include air conditioners for the impacted areas and referred the

Expanded High School Window Replacement Project to the Permanent Municipal Building Committee [PMBC].

The PMBC at its meeting of November 1, 2016 reviewed preliminary project cost estimates and recommended that

the BOS request an additional appropriation of $700,000 for the expanded Canton Junior/Senior High – Window &

AC Replacement Project.

1. Canton Junior/Senior High – Window & AC Replacement Project - Costs

cnardi

Cross-out

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Date of Submission:











P.O. BOX 168




To determine:

1. Whether the Town should purchase their street lights from Eversource;

2. Whether the Town should purchase the street lights from Eversource and immediately upgrade the

lights to LED

3. Whether the Town should sign the release to allow Eversource in the interim to change existing

failed high pressure sodium lights with LED street lights and further change remaining high

pressure sodium lights with LED over the next three (3) years.

Canton Street Lights - purchase and/or future upgrades

November 4, 2016

November 9, 2016


Town of Canton

4 Market Street


[email protected]

Phone 860-693-7855






memorandum.)




To determine:

1. Whether the Town should purchase their street lights from Eversource for $37,386.02 and take over yearly

maintenance costs projected to be $6,200.00, and where the yearly cost of street lights is projected to drop

from $30,426.21 to $19,528.80 [including yearly maintenance] for a projected savings of $10,897.41/year

resulting in a payback of 3.43 years;

2. Whether the Town should purchase their street lights from Eversource for $37,386.02, upgrade lights to

LED for a projected cost of $64,517.20, and take over yearly maintenance costs projected to be $2,066.67,

and where the yearly cost of street lights is projected to drop from $30,426.21 to $7,560.90 [including

yearly maintenance] for a projected savings of $22,865.32/year resulting in a payback of 4.46 year

3. Whether the Town should sign the release to allow Eversource in the interim to change existing failed high

pressure sodium lights with LED street lights and further change remaining high pressure sodium lights

with LED over the next three (3) years. If it is the Town’s intent to purchase the lights it may be preferred

to have Eversource continue to maintain the high pressure sodium lights so the Town will not have to

purchase the upgraded LED’s from Eversource.

1. Street light purchase and upgrade cost scenarios [pages 1 through 3].

2. Eversource Business Procedure for Municipal Owned Equipment [Street Lights] [pages 4 through 18].

3. Eversource email and Release and Authorization form for future Eversource maintenance/upgrade of

existing high pressure sodium street lights [pages 19 through 20].


P.O. BOX 168 COLLINSVILLE, CONNECTICUT 06022-0168

DATE: November 3, 2016

TO: Robert Skinner, Chief Administrative Officer

FROM: Amy O’Toole, Finance Officer

SUBJECT: Fiscal Year 2016-2017 Union Contingency Reclass

______________________________________________________________________

The attached contingency reclass is for the Police and Dispatch Union salary increases

for FY 16-17.

I am requesting that the Board of Selectman authorize a transfer of funds in accordance

with Town Charter 6-4(b)

Town of Canton

Contingency Transfer - Union

FY 2016-17

FY 2015-16 FY 2016-17 DR CR

Police Union

1003171 51303 FULL TIME HOURLY PATROL 927,531.00 949,694.00 31,798.97

1003171 51310 HOLIDAY BENEFITS/AFSCME/PATROL 46,000.00 46,000.00 1,150.00

1003171 51400 OVERTIME/PATROL 60,000.00 60,000.00 1,500.00

1003172 51303 FULL TIME HOURLY AFSCME/DETECT 81,224.00 81,224.00 2,030.60

1003172 51310 HOLIDAY BENEFITS/AFSCME/DETECT 933.00 933.00 23.33

1003172 51400 OVERTIME/DETECTIVE 6,000.00 4,500.00 112.50

1001585 59914 CONTINGENCY 36,615.40

Dispatch Union

1003173 51302 FULL TIME HOURLY CILU/DISPATCH 219,445.00 219,995.00 6,851.20

1003173 51311 HOLIDAY BENEFITS/CILU/DISPATCH 10,845.00 10,845.00 271.13

1003173 51321 OVERTIME-DISPATCH 35,000.00 36,000.00 900.00

1001585 59914 CONTINGENCY 8,022.33

TOWN OF CANTON

FOUR MARKET STREET

P.O. BOX 168



To: Board of Selectmen

From: Robert H. Skinner

Date: November 09, 2016

Re: 2017 Board of Selectmen Meeting Dates

__________________________________________________________________________________

Regular Meetings are held at 7:00 p.m. at the Canton Community Center, Conference Room F every 2nd

and 4th

Wednesday of each month, unless otherwise specified below:

January 01/11/2017

01/25/2017

February 02/06/2017 6:00 PM – Budget Workshop

02/07/2017 6:00 PM – Budget Workshop

02/08/2017 6:00 PM – Budget Workshop

02/08/2017

02/22/2017

March 03/08/2017

03/22/2017

April 04/12/2017

04/26/2017

May 05/10/2017

05/24/2017

June 06/14/2017

06/28/2017

July 07/12/2017

07/26/2017

August 08/09/2017

08/23/2017

September 09/13/2017

09/27/2017

October 10/11/2017

10/25/2017

November 11/08/2017

11/21/2017 Tuesday due to Thanksgiving Holiday

December 12/13/2017

12/27/2017

Approved by the Board of Selectmen on ___/___/______

Documents

TOWN OF CANTON BOARD OF SELECTMEN€¦ · Robert Skinner swore in Stephen Kinosh and Lowell Humphrey on Thursday, October 13, 2016 at 7:14pm 4. Adoption of Consent Agenda: a. Refund