TOWN OF DURHAM OURH I, NI-I 03824 Tel: Fa : AGENDA · MONDAY, NOVEMBER 7, 2016 DURHAM TOWN HALL - COUNCIL CHAMBERS 7:00PM NOTE: The Town of Durham requires 48 hours notice if special

TOWN OF DURHAM 8 NEWMARKET RO D OURH I, NI-I 03824

Tel: 603/868-5571 Fa : 603/868-1858

AGENDA DURHAM TOWN COUNCIL

MONDAY, NOVEMBER 7, 2016 DURHAM TOWN HALL - COUNCIL CHAMBERS

7:00PM

NOTE: The Town of Durham requires 48 hours notice if special communication aids are needed.

I. Call to Order

II. Approval of Agenda

III. Special Announcements

IV. Public Comments (*)

V. Approval of Minutes - September 12 and September 26, 2016

VI. Councilor and Town Administrator Roundtable

VII. Unanimous Consent Agenda (Requires unanimous approval. Individual items may be removed by any councilor for separate discussion and vote) - None

VIII. Committee Appointments A. Shall the Town Council appoint Joan Lawson, 21 Surrey Lane, to fill an

unexpired regular member term on the Zoning Board of Adjustment? B. Shall the Town Council appoint Micah Warnock, 45 Woodman Road, to fill

an unexpired alternate member term on the Zoning Board of Adjustment? C. Shall the Town Council move alternate member Robert Brown to fill the

unexpired regular member term of Stephen Roberts on the Planning Board?

IX. Presentation Items A. Update on the various activities, services, and opportunities available to

Durham residents on the UNH campus - Mica Stark, Assistant VP for Public Affairs (10 mins)

B. Receive annual report from the Durham Energy Committee in accordance with Section 11.1(1) of the Town Charter - Charles Forcey, Chair (10 mins)

Durham Town Council Meeting Agenda November 7, 2016- Page 2

C. Receive annual report from the Economic Development Committee in accordance with Section 11.1(1) of the Town Charter - Mary Ellen Humphrey, EDC Director (10 mins) ·

D. Discussion regarding FY 2017 Budget request submitted by the Oyster River Youth Association - Ben Genes, President, Board of Directors; Peter Ventura, Treasurer, and Matthew Glode, Director

E. Quarterly Financial Report through 09/30/16 - Gail Jablonski, Business Manager

X. Unfinished Business - None

XI. New Business A. Presentation and initial discussion of the Administrator's proposed FY 2017

Operating, Capital, and Special Fund Budgets and the 2017-2026 Capital Improvement Plan

B. Other Business

XII. Nonpublic Session In accordance with RSA 91-A:3 II (e): Consideration or negotiation of pending claims or litigation which has been threatened in writing or filed against the public body or any subdivision thereof, or against any member thereof because of his or her membership in such public body, until the claim or litigation has been fully adjudicated or otherwise settled

XIII. Extended Councilor and Town Administrator Roundtable (if required)

XIV. Adjourn (NLT 10:30 PM)

(*) The public comment portion of the Council meeting is to allow members of the public to address matters of public concern regarding town government for up to 5 minutes. Obscene, violent, disruptive, disorderly comments, or those likely to induce violence, disruption or disorder, are not permitted and will not be tolerated. Complaints re~ardin~ Town staff should be directed to the Administrator.

TOWN OF DURHAM 8 NE\NMARKET ROAD OURHA 1, NH 03824

Tel: 03/8)8-5571 Fax: 603/868-1858 AGENDA ITEM: # 5

DATE: November 7. 2016

COUNCIL COMMUNICATION

INITIATED BY:

AGENDA ITEM:

CC PREPARED BY:

PRESENTED BY:

AGENDA DESCRIPTION:

Durham Town Council

APPROVE THE TOWN COUNCIL MEETING MINUTES FOR

SEPTEMBER 12 AND SEPTEMBER 26, 2016

Jennie Berry, Administrative Assista

/

Attached for the Council's review and approval are the minutes for the Town Council meetings held on Monday, September 12, and Monday, September 26, 2016. Please call Jennie Berry with any grammatical/ spelling changes prior to the meeting. Discussion at Monday evening's meeting should be limited only to substantive changes.

LEGAL AUTHORITY: RSA 91-A:2 (II) specifies what must be contained in minutes of public meetings: "Minutes of all such meetings, including names of members, persons appearing before the bodies or agencies, and a brief description of the subject matter discussed and final decisions, shall be promptly recorded and open to public inspection not more than 5 business days after the public meeting, except as provided in RSA 91-A:6, and shall be treated as permanent records of any body or agency, or any subordinate body thereof, without exception."

LEGAL OPINION: N/A

FINANCIAL DETAILS: N/A

Council Communication, 11/7 /16 - Page 2 Re: Approval of Meeting Minutes

SUGGESTED ACTION OR RECOMMENDATIONS:

MOTION 1: The Durham Town Council does hereby approve the Town Council meeting minutes for Monday, September 12, 2016 (as presented) (as amended).

MOTION 2: The Durham Town Council does hereby approve the Town Council meeting minutes for Monday, September 26, 2016 (as presented) (as amended).

TOWN OF OURH M 8 NEWMARKET RO.AGENDA ITEM: OURH M, NH 03824

Tel: 603/ 868-5577 DATE: November 7, 2016 Fax: 603 /868- 7 858


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PRESENTED BY:

AGENDA DESCRIPTION:

Joan Lawson, 21 Surrey Lane

SHALL THE TOWN COUNCIL APPOINT JOAN LAWSON, 21 SURREY LANE, AS A REGULAR MEMBER TO THE ZONING BOARD OF ADJUSTMENT?

Attached for the Council's information and consideration is an application for board appointment submitted by Joan Lawson, 21 Surrey Lane, requesting appointment as a regular member to the Zoning Board of Adjustment. There is currently one regular member vacancy, created by the resignation of Henry Smith in September 2016, with a term expiration of April 30, 2019. There are also two alternate member vacancies with term expirations of April 30, 2018 and 2019.

Ms. Lawson has met with ZBA Chair Sean Starkey and has attended at least one meeting of board. Attached is correspondence from Mr. Starkey endorsing Ms. Lawson's appointment

LEGAL AUTHORITY: Section 11.5 "Vacancies in Elected or Appointed Office" states that, "Unless otherwise specified in this Charter, in the event of a vacancy in an elected or appointed office, board, commission or committee of the town, the Town Council shall fill that vacancy by appointment, such appointment to continue until the next town election for elected positions or the remainder of a person's term if an appointed position."

LEGAL OPINION: N/A


SUGGESTED ACTION OR RECOMMENDATIONS: MOTION: The Durham Town Council does hereby appoint Joan Lawson, 21 Surrey Lane, to fill the regular member vacancy of Henry Smith on the Zoning Board of Adjustment with a term expiration of April 30, 2019.

<D

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Town of Durham 15 Newmarket Road

Durham, NH 03824-2898 Tel: 603/868-5571 Fax 603/868-5572

[email protected]

Application for Board Appointment

Type of Appointment and Position Desired (Please select only one):

New appointment/ regular member ~ Reappointment/ regular member D

Name: J60....n Lo--u...:, ~on

Address:

Telephone:

New appointment/ alternate member D Reappointment/ alternate member D

Date: , o /, ·3,/ ,<.:,

Board/ Commission/ Committee to which you are interested in being appointed. (Please list in order of preference, if interested in more than one appointment).

1. '26 A 2. 3.

NOTE: New applicants are asked to attend AT LEAST ONE meeting, as well as to meet separately with the Chair(s) of the committee(s) to which they are applying, prior to submitting an application for appointment.

Circle one: I have/ have not attended a meeting(s) of the committee(s) listed above. l7 u , h «-V"Yl - uo , S ~ c,.__ \r.::i rooh .. - '-/ e S.

Circle on~have not met with the chairperson of the committee(s) listed above.

Are you willing to attend ongoing educational sessions offered by the New Hampshire Municipal Association, Strafford Regional Planning Commission, et al, and otherwise develop skills and knowledge relevant to your work on the board/ committee? ye s

Please provide a brief explanation for your interest in appointment to a particular board, commission or committee:

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Town of Durham - Application for Board Appointment Page2

Please provide brief background information about yourself:

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Please provide below the names and telephone numbers of up to three personal references:

Name: A f\nu...· L,, ~"'- Q , l~ Name: M,c~,€..-l l e. l--~woutl.

Name: 'h.1 ~~ '/Jc.vV\ •-eJ .,.

Telephone: 4' 1, -~9'-1 -<o4t:.:,3 Telephone: c., u ':> - .;l '+ '-1 -u <H:. '1

Telephone: & o ~ - 3o -~ - to"-1 ~9

+++++++++++++++

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Thank you for your interest in serving the Town. Please return this application, along with a resume, if available, to: Town Administrator, 15 Newmarket Road, Durham, NH 03824.

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From: Sean Starkey [mailto:[email protected]]

Sent: Thursday, October 13, 2016 11:17 AM To: Jen Berry

Cc: Karen Edwards; Audrey Cline Subject: RE: ZBA vacancy

Hi Jen, I met with Joan this morning and recommend her appointment as a regular member to the Zoning Board. She has recently had experience as a member of the Seabrook, NH board of adjustment and would be a valuable member and asset to our board. Please don’t hesitate to reach out with any questions. Sincerely,

Sean Starkey Branch Manager NMLS #46659

NMLS# 1515 1 New Hampshire Ave, Suite 209 Portsmouth, NH 03801 Cell: 603-617-0083 Office: 603-294-4422 x 151 eFax: 603-658-7886 [email protected]

CONFIDENTIAL NOTICE The documents accompanying this transmission contain legally privileged confidential information. The information is intended only for the use of the recipient named above. If you are not an intended recipient, or the employee or agent responsible for delivering this to the recipient, you are hereby warned that any disclosure, copying, distribution or exploitation of, or taking of any action in reliance on, the contents of this facsimile is strictly prohibited. If you have received this communication in error, please call the sender immediately.

mailto:[email protected]

http://www.linkedin.com/in/seanostarkey/

https://www.facebook.com/owie23

TOWN OF DURHAM 8 NEWMARKET ROAGENDA ITEM: # 88 DURHAM, NH 03824

Tel: 603/868- .... 571 DATE: November 7, 2016 Fa, : 60 /868- 7 858


INITIATED BY:

AGENDA ITEM:

CC PREPARED BY:

PRESENTED BY:

AGENDA DESCRIPTION:

Micah Warnock, 45 Woodman Road

SHALL THE TOWN COUNCIL APPOINT MICAH WARNOCK, 45 WOODMAN ROAD, AS AN ALTERNATE MEMBER TO THE

ZONING BOARD OF ADJUSTMENT?

7

Todd I. Selig, Administrator

Attached for the Council's information and consideration is an application for board appointment submitted by Micah Warnock, 45 Woodman Road, requesting appointment to the Zoning Board of Adjustment. There is currently one regular member vacancy, created by the resignation of Henry Smith in September 2016, with a term expiration of April 30, 2019. There are also two alternate member vacancies with term expirations of April 30, 2018 and 2019.

Mr. Warnock has met with ZBA Chair Sean Starkey and. Attached is correspondence from Mr. Starkey endorsing Mr. Warnock's appointment. As noted in Mr. Starkey's correspondence, Mr. Warnock has not been able to attend a ZBA meeting because the board has not had a meeting since August 2016 and may not meet again in November 2016. Mr. Warnock has been advised to watch the most recent ZBA meeting online to get a sense of the board's work and purpose.

LEGAL AUTHORITY:

Section 11.5 "Vacancies in Elected or Appointed Office" states that, "Unless othenvise specified in this Charter, in the event of a vacane1; in an elected or appointed office, board, commission or committee of the town, the Town Council shall fill that vacane1; by appointment, such appointment to continue until the next town election for elected positions or the remainder of a person's term if an appointed position."

LEGAL OPINION: N/A


Council Communication, 11/7 /16 - Page 2 Re: Appoint Micah Warnock as Alternate to ZBA


MOTION: The Durham Town Council does hereby appoint Micah Warnock, 45 Woodman Road, to fill an unexpired alternate member term vacancy on the Zoning Board of Adjustment with a term expiration of April 30, 2019.

Town of Durham 8 Newmarket Road

Durham, NH 03824-2898 Tel: 603/868-5571 Fax 603/868-1858

[email protected]


Type of Appointment and Position Desired (Please select only one):

New appointment/regular memberB Reappointment/ regular member D

Address: y 5'

New appoinbnent/ alternate member D Reappointment/ alternate member D

Date: / 0-/J.- :)o I b

E-Mail Address: w~rV\oc.....ki,vtv e~v'-"-,c\,:I. Co~

Telephone: 6 '{o - <fJ. l - j 7C) S--

Board/ Commission/ Committee to which you are interested in being appointed. (Please list in order of preference, if interested in more than one appointment).

1. 'Pf ~!1,AJ,\1°1A~ boc..r.J

2. ZolA-iLA~ t'>oc.rc4

3. H ~.stol'\ '- 1}:~+ ,":(., +-·

NOTE: New applicants are asked to attend AT LEAST ONE meeting, as well as to meet separately with the Chair(s) of the committee(s) to which they are applying, prior to submitting an application for appointment.

Circle one: I have/have not attended a meeting(s) of the committee(s) listed above.

Circle one: I have/ have not met with the chairperson of the committee(s) listed above.

Are you willing to attend ongoing educational sessions offered by the New Hampshire Municipal Association, Strafford Regional Planning Commission, et al, and otherwise develop skills and knowledge relevant to your work on the board/ committee?

(Over)

Town of Durham - Application for Board Appointment Page 2

Please provide a brief explanation for your interest in appointment to a particular board, commission or committee: I I. nv... '"DJJ c· '{ '"'fl/ I J> r r ...J.-. V\.v\ ..,, l(J'-~V\ IV\ . ~v, ~" Vvl.l -t'c>J' o IA

Is- yCt1v) C, .AcJ lot I .'tvl." ;'f .~ /v>.,,.pD.r}t,,.,J- .fc, Cc~A'J,r-v'l.vh. +o f,AA..v +ot.../........ o t;' re\: ~,v1,c..r Please provide brief background information about yourself:

~l Ct..r-h'<:="~·cJ 1-Js.:st) 1().r

Cotlttt L-./c.f'/,.. /vi. pt,,,v'-V\,'..,,,)/&,t5

Please provide below the names and telephone numbers of up to three personal references:

Name: £v~V'\ Vess

Name:!Qo.V\ Cv..// e..(:s

Name: [ ti ycwtv1.~ kcicJ..· <.J,,

Telephone: 5 CtO - 3':) '5' - (;.Ci</ t Telephone: 5 (l 6 -Cf O 'i - 76 5 G

Telephone: 5 / 2_ - C/ ').3 - S 7 7C(

............... Thank you for your interest in serving the Town. Please return this application, along with a resume, if available, to: Town Administrator, 8 Newmarket Road, Durham, NH 03824, or email Jennie Berry at jb rrv ci.durham.nJ1 .u .

From: Sean Starkey [mailto:[email protected]]

Sent: Thursday, October 27, 2016 12:55 PM To: Jen Berry

Cc: Audrey Cline; Karen Edwards Subject: RE: Application for Board Appointment - Micah Warnock

Importance: High

Hi Jen, I met with Mr. Warnock today and I strongly support his appointment to the Zoning Board of Adjustment as an Alternate Member with a term expiration of April 30, 2018. Mr. Warnock demonstrates the dedication and background to be a valuable member to the board. Please be advised that the board has not had a meeting since August 2016 and may not meet again in November 2016 so Mr. Warnock has not been able to attend a meeting. I do not believe this should hold up his appointment by the Council. I have advised Mr. Warnock to watch our most recent meeting online to get a sense of our work and purpose. Please don’t hesitate to reach out to me with any questions. Sincerely,

Sean Starkey Branch Manager NMLS #46659

NMLS# 1515 1 New Hampshire Ave, Suite 209 Portsmouth, NH 03801 Cell: 603-617-0083 Office: 603-294-4422 x 151 eFax: 603-658-7886 [email protected]

CONFIDENTIAL NOTICE The documents accompanying this transmission contain legally privileged confidential information. The information is intended only for the use of the recipient named above. If you are not an intended recipient, or the employee or agent responsible for delivering this to the recipient, you are hereby warned that any disclosure, copying, distribution or exploitation of, or taking of any action in reliance on, the contents of this facsimile is strictly prohibited. If you have received this communication in error, please call the sender immediately.


http://www.linkedin.com/in/seanostarkey/

https://www.facebook.com/owie23

TOW OF DURHAM 8 NEW 1 RKET ROAD OURHA 1, NH 038.-4 # 8 C

Tel: 60J/86B-5577_4 GENDA ITEM· Fa ': 603/868-1858 • ·

DATE: November 7, 2016


INITIATED BY:

AGENDA ITEM:

CC PREPARED BY:

PRESENTED BY:

AGENDA DESCRIPTION:

Robert Brown and Durham Planning Board

SHALL THE TOWN COUNCIL MOVE ALTERNATE MEMBER ROBERT BROWN TO FILL THE UNEXPIRED REGULAR MEMBER TERM OF STEPHEN ROBERTS ON THE PLANNING BOARD, WITH SAID TERM TO EXPIRE APRIL 30, 2019?

On October 10, 2016, Stephen Roberts gave notification of his resignation as a regular member on the Planning Board (attached).

Attached for the Council's information and review is an application and request from Robert Brown to be moved from his current alternate member position on the Planning Board to fill the regular member vacancy of Stephen Roberts.

The Planning Board concurs with Mr. Brown's request (attached) and recommends that the Council move him to fill the unexpired regular member vacancy of Stephen Roberts, with said term to expire April 30, 2019.

LEGAL AUTHORITY: Section 11.5 "Vacancies in Elected or Appointed Office" states that, "Unless otherwise specified in this Charter, in the event of a vacanC1J in an elected or appointed office, board, commission or committee of the town, the Town Council shall fill that vacancy by appointment, such appointment to continue until the next town election for elected positions or the remainder of a person's term if an appointed position."

LEGAL OPINION: N/A

Council Communication, 11/716 - Page 2 Re: Move Alternate PB Member Robert Brown to Fill Unexpired Regular Member Term

of Stephen Roberts



MOTION: The Durham Town Council does hereby move alternate member Robert Brown to fill the unexpired regular member term of Stephen Roberts on the Planning Board, with said term to expire April 30, 2019.


Type of Appointment and Position Desired (Please select only one): New appointment/regular member New appointment/alternate member

Reappointment/regular member Reappointment/alternate member

Name: Robert Brown Date: November 1, 2016

Address: 12 Roysann Way, Durham, NH 03824

E-Mail Address: [email protected]

Telephone: Home: 603-292-5701 Mobile: 802-353-1393

Board/Commission/Committee to which you are interested in being appointed. (Please list in order of preference, if interested in more than one appointment). 1. Planning Board

2. 3. NOTE: New applicants are asked to attend AT LEAST ONE meeting, as well as to meet separately with the Chair(s) of the committee(s) to which they are applying, prior to submitting an application for appointment. Circle one: I have / have not attended a meeting(s) of the committee(s) listed above.

Circle one: I have / have not met with the chairperson of the committee(s) listed above. Are you willing to attend ongoing educational sessions offered by the New Hampshire Municipal Association, Strafford Regional Planning Commission, et al, and otherwise develop skills and knowledge relevant to your work on the board/committee? Yes

Please provide a brief explanation for your interest in appointment to a particular board, commission or committee: One of my long term values is to give back to the community in which I reside. I currently serve as an Alternate on the Planning Board, I have previous experience in a variety of volunteer positions serving my previous towns of residence, including experience on town and regional planning commissions. Utilizing this experience

Town of Durham

8 Newmarket Road Durham, NH 03824-2898

Tel: 603/868-5571 Fax 603/868-1858

[email protected]

Town of Durham - Application for Board Appointment Page 2

along with my professional background, I feel I can add value and support the mission and objectives of the Town of Durham, and specifically the Durham Planning Board. Please provide brief background information about yourself: An accomplished Human Resource and Organizational Development professional with extensive experience in a variety of industries. Semi-retired with occasional consulting assignments. Familiar with Durham and the NH Seacoast area through visitation over the last 15+ years. Resided in Durham since 2013. Enjoy my grandparent role with 7 grandchildren, 4 in NH and 3 in Florida. Please provide below the names and telephone numbers of up to three personal references: Name: George Ambrose Telephone: 802-438-9997

Name: Gail Licausi Telephone: 802-353-5700

Name: Wayne Lewis Telephone: 603-659-5697

♦♦♦♦♦♦♦♦♦♦♦♦♦♦♦

Thank you for your interest in serving the Town. Please return this application, along with a resume, if available, to: Town Administrator, 15 Newmarket Road, Durham, NH 03824. Resume on file in Planning Board office.

From: Stephen Roberts [mailto:[email protected]] Sent: Monday, October 10, 2016 10:35 PM To: Todd Selig Cc: Michael Behrendt Subject: Planning Board Resignation Todd, Thank you very much for the opportunity to serve the Town via the Planning Board. The Town Family you oversee does a great job for Durham. The Planning Board is at full staff with everyone trained and no longer new comers. Your initiative to embrace Smart Growth is just in time and should go over well in our community. It is more than time for me to resign, thank you very much again. Regards,

Stephen N. Roberts

PO Box 175

Durham, NH 03824

(603) 659-3761

"[email protected]"



From: Andrew Corrow [mailto:[email protected]]

Sent: Tuesday, November 01, 2016 4:57 PM To: Michael Behrendt; Jen Berry; Todd Selig

Subject: Re: PB application *

Todd,

Bob has already proven himself as a valuable member of the Planning Board as an

alternate. He is always prepared and always has insightful comments.

I highly endorse his appointment as a regular PB member.

Thanks.

Andy

TOWN OF DURHAM 8 NEWMARKET RO D

DURHAM, NH O 824 # 9A Tel: 603/8 8-5 7 7 Fa : 603/868- T85B AGENDA ITEM: -----



INITIATED BY:

AGENDA ITEM:

PREPARED BY:

PRESENTED BY:

Diana Carroll, Town Councilor

PRESENTATION REGARDING VARIOUS ACTIVITIES, SERVICES, AND OPPORTUNITIES AVAILABLE TO DURHAM RESIDENTS ON THE UNH CAMPUS· MICA STARK, ASSISTANT VP FOR PUBLIC AFFAIRS

Jennie Berry, Administrative

Diana Carroll, Town Councilor Mica Stark, UNH

AGENDA DESCRIPTION: Mica Stark, Assistant VP for Public Affairs at UNH, has been invited to attend Monday night's Council meeting to provide a brief presentation to the Council regarding various activities, services, and opportunities available to Durham residents on the University campus.

LEGAL AUTHORITY: N/A

LEGAL OPINION: N/A


SUGGESTED ACTION OR RECOMMENDATIONS: No formal action is required. Receive presentation from Mr. Stark and hold question and answer session if desired.

-"., P11nred M Ret:yr:k,'<1 P;,pe,

TOWN OF DURHAM 8 NE\NMARKET ROAD DURHAM, NH 03824

Tel: 603/868-5577 Fax: 603/868- 7858 AGENDA ITEM:



INITIATED BY:

AGENDA ITEM:

CC PREPARED BY:

PRESENTED BY:

AGENDA DESCRIPTION:

Durham Town Charter

RECEIVE ANNUAL REPORT FROM THE DURHAM ENERGY

COMMITTEE - CHARLES FORCEY, CHAIR

Jennie Berry, Administrative Assistant

Charles Forcey, Energy Committee Cnair

Section 11.1 (I) of the Durham Town Charter requires that the Town Council meet annually with all chairpersons of standing Town committees to review significant actions taken by the committees, projects currently under discussion, and anticipated activities for the coming year.

Durham Energy Committee Chair, Charles Forcey, will attend Monday night's meeting to provide a brief update to the Town Council regarding the committee's current and anticipated activities for the remainder of this year.

LEGAL AUTHORITY: Section 11.1 (I) of the Durham Town Charter.

LEGAL OPINION: N/A


SUGGESTED ACTION OR RECOMMENDATIONS: No formal action required. Hear presentation by Charles Forcey and hold question and answer session if desired.

TOWN OF DURHAM 8 EWM RKET ROAD OURH M, H 03824

Tel: 603/868-55 7 Fa : 603/8 8-1858 AGENDA ITEM:



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AGENDA ITEM:

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PRESENTED BY:

AGENDA DESCRIPTION:

Durham Town Charter

RECEIVE ANNUAL REPORT FROM THE ECONOMIC DEVELOPMENT COMMITTEE - MARY ELLEN HUMPHREY, EDC DIRECTOR

Jennie Berry, Administrative Assist

Mary Ellen Humphrey, EDC Director

Section 11.1 (I) of the Durham Town Charter requires that the Town Council meet annually with all chairpersons of standing Town committees to review significant actions taken by the committees, projects currently under discussion, and anticipated activities for the coming year.

Director of Economic Development, Mary Ellen Humphrey, will attend Monday night's meeting to provide a brief update to the Town Council regarding the Economic Development Committee's current and anticipated activities for the remainder of this year. Attached for the Council's information is a written report submitted by Ms. Humphrey.

LEGAL AUTHORITY: Section 11.1 (I) of the Durham Town Charter.

LEGAL OPINION: N/A


SUGGESTED ACTION OR RECOMMENDATIONS: No formal action required. Hear presentation by Mary Ellen Humphrey and hold question and answer session if desired.

From the Durham Economic Development Department

Mary Ellen Humphrey, Director

590-1387 - [email protected]

In the Biz Spotlight: Craig Stevens and I have taped

several In the Biz Spotlights over the past year,

including the following businesses:

Sales Goose

SolSistar

Tacomano

Durham Geeks

Young’s Restaurant (100 Years in Business)

Amy’s Frame Shop

We have several more lined up. This is a great way

to demonstrate the town’s support for our local

businesses.

Economic Development Highlights since the

creation of this department:

Former Town Office Sold (Applied

Geosolutions). Building currently under

renovation with an expectation of growth for

the company over the next five years.

Durham Business Park – Harmony Homes

Project now under construction, estimate 1

year for completion (adds 25+ jobs)

The Plaza submitted a revised proposal at the

October Planning Board meeting.

Added a dozen Downtown Businesses, and

several more are scheduled to come online over

the next few months, adding approximately 90

full time employees and 252 part time in our

downtown.

Full Retail Occupancy Rate as of October 1st.

While a few sites may look vacant, they are in

fact leased out. One space in the plaza is not

considered due to their redevelopment plans.

Issued Joint RFP with UNH for redevelopment

of 66 Main Street –ongoing, and currently

rethinking the best strategy to succeed.

2 Additional Economic Revitalization Zones

1. Technology Drive

2. Business Parks (DBP & Stone Quarry)

Young Drive is moving forward with plans to

bring their preliminary proposal to the planning

board in the near future. They are looking to

develop Senior Housing units (condos) on Young

Drive in a secured and gated community.

Commercial/Retail Vacancy Inventory: As noted above,

we have virtually no available retail space. There are

some office locations still available:

o There are two commercial office buildings in

the Orion complex that are still available,

totaling 3,750 SF.

o Recent office space (8500 SF) opened up on the

second floor of the post office building.

Call me for a current and complete list as this is subject

to change daily.

New Businesses that arrived in Durham over the

past year:

Durham Geeks Computer Services

Joanne M. Stella, Durham Criminal Law

UNH Analytics Program

Papa John’s Pizza

Bikram Yoga Durham

ALKU Technologies

Kennebunk Savings Bank

UNH Interoperability Lab & the UNH Innovation Center

Alpha Loft (moved to Madbury Commons)

The Juicery and The Soupery

Lexie’s Joint

Blue Moon Smoke Shop, (former Mt. Everest location)

Other businesses coming soon:

Bamee Noddle Restaurant, Jenkins Court

Azure Express Bar, Jenkins Court

Tattoo Parlor on Jenkins Court

Saxby’s Coffee, Madbury Commons

Brew Pub, Madbury Commons

Hair Salon, Madbury & Main St.


TOWN OF DURH M 8 NEWM RKET ROAD

DURH f, H 038_4 # 9 D Ti I: 603/868- 57 7 Fa : 603! 86B-785B AGENDA ITEM: -----



INITIATED BY:

AGENDA ITEM:

PREPARED BY:

PRESENTED BY:

Durham Town Council

DISCUSSION REGARDING FY 2017 BUDGET REQUEST SUBMITTED BY THE OYSTER RIVER YOUTH ASSOCIATION - BEN GENES, PRESIDENT, ORYA BOARD OF DIRECTORS; PETER VENURA, TREASURER; AND MATTHEW GLODE, DIRECTOR

Jennie Berry, Administrative

AGENDA DESCRIPTION: At the Council meeting on September 26, 2016, the subject of the Oyster River Youth Association 2017 Budget request was raised during Council roundtable discussions. The Council asked that Acting Administrator Gail Jablonski request ORYA to provide current financial information for the organization, to include balance sheet, income statement, and changes in assets, as well as specifics on programs and a breakdown of funds allocated for soccer youth league versus the soccer travel league, for example.

ORY A Board of Directors President Ben Genes, Treasurer Peter Ventura, and ORYA Director Matthew Glode, have been invited to attend Monday night's Council meeting to further discuss with Council members the organization's budget request and answer any questions.

LEGAL AUTHORITY: N/A

LEGAL OPINION: N/A


SUGGESTED ACTION OR RECOMMENDATIONS: No formal action is required. Receive information and hold discussion with Messrs. Genes, Ventura, and Glode regarding the ORYA's FY 2017 Budget request.

TOWN OF DURHAM 8 NEWMARKET ROAD

DURHAM, NH O 824 # 9 E Tel: 603 /868-5571 Fax: 6D3/ B6B-7858 AGENDA ITEM:



INITIATED BY:

AGENDA ITEM:

CC PREPARED BY:

PRESENTED BY:

AGENDA DESCRIPTION:

Gail Jablonski, Business Manager

QUARTERLY FINANCIAL REPORT THROUGH SEPTEMBER 30, 2016

Gail Jablonski, Business ~

Gail Jablonski, Business Manager \ r In compliance with section 5.6 of the Durham Town Charter attached for your review and consideration is a financial report for 2016 through September 30, 2016. General Fund information is broken down by function which may be helpful for your analysis and for the purpose of discussion at the Town Council Meeting. Revenue and expense reports for all other funds are presented in summary format.

LEGAL AUTHORITY: Durham Town Charter Section 5.6

LEGAL OPINION: N/A

FINANCIAL DETAILS:

You will note on the attached report the last column indicates the Percent Collected as of 9/30/15 for year-to-year comparison purposes.

Council Communication, 11/07 /16 - Page 2 Financial Report through September 30, 2016

General Fund:

Expenses:

The Town's expenditures as of September 30, 2016 show a total expenditure of $10,246,044 or 72.7% of the total approved budget amount of $14,101,467. To compare, the amount expended as of September 30, 2015 was 74.7%.

The Business Office is reviewing the departmental budgets on a monthly basis and will meet with an individual Department Head as necessary to discuss any overages. At this point in time there are no areas of concern to be reported.

Other Funds:

Please refer to the report for an updated revenue and expenditure report.

Attached are updates from the Police Chief, Fire Chief and DPW Director on the · status of their budgets.

SUGGESTED ACTION OR RECOMMENDATIONS: No formal action is required. This report is presented as information to keep the Council informed on the Town's financial position.

Council Communication, 11/07/16 – Page 3 Financial Report through September 30, 2016

REVENUESFY2016

Estimated Revenue

Revenues Ending 09/31/16

Revenues Under (Over)

2016

Percent Collected as of

09/31/16

Percent Collected as of

09/31/15p y

Credits $8,314,914 $4,359,620 $3,955,294 52.4% 53.1%Interest and Penalties on Delinquent Taxes $155,000 $106,105 $48,895 68.5% 83.9%Permit Fees $1,324,150 $1,015,651 $308,499 76.7% 71.3%State/Federal Revenues $1,075,265 $226,790 $848,475 21.1% 22.3%Intergovernmental Revenues $70,544 $70,544 $0 100.0% 100.0%UNH - Omnibus, School, Fire & Debt $2,107,722 $2,151,951 ($44,229) 102.1% 76.7%Departmental Income $449,617 $385,440 $64,177 85.7% 62.6%Miscellaneous Revenue $604,255 $384,755 $219,500 63.7% 59.4%Total General Fund $14,101,467 $8,700,856 $5,400,611 63.4% 58.8%

EXPENDITURESFY2016 Council Budget

Expended Through 09/31/16

Expenditures Under (Over)

2016

Percent Expended as

of 09/31/16

Percent Expended as of

09/31/15GENERAL GOVERNMENT

Town Council $186,763 $27,578 $159,185 14.8% 47.0%Town Treasurer $6,036 $4,315 $1,721 71.5% 70.4%Town Administrator $307,714 $220,210 $87,504 71.6% 66.0%Elections $17,683 $11,314 $6,369 64.0% 47.4%Tax Collector/Town Clerk $232,401 $163,985 $68,416 70.6% 69.0%Accounting $344,864 $245,378 $99,486 71.2% 72.6%Assessing $198,516 $143,418 $55,098 72.2% 74.5%Legal $60,000 $48,925 $11,075 81.5% 91.5%Planning $173,005 $119,239 $53,766 68.9% 69.1%Economic Development $60,178 $39,304 $20,874 65.3% 78.1%Boards/Commissions/Committees $45,193 $26,580 $18,613 58.8% 86.6%DCAT $101,679 $67,593 $34,086 66.5% 72.1%MIS $366,313 $232,199 $134,114 63.4% 79.9%Building Inspection $235,575 $132,298 $103,277 56.2% 80.8%Other General Government $151,028 $159,713 ($8,685) 105.8% 96.3%General Government Total $2,486,948 $1,642,049 $844,899 66.0% 74.5%

PUBLIC SAFETYPolice Department $2,788,551 $2,014,958 $773,593 72.3% 73.1%Fire Department $3,665,908 $2,604,249 $1,061,659 71.0% 68.9%Communication Center $18,000 $17,375 $625 96.5% 96.4%Ambulance Services $28,743 $14,965 $13,778 52.1% 50.0%Public Safety Total $6,501,202 $4,651,547 $1,849,655 71.5% 70.7%

Other General Government - This account is charged for the electricity generated at the solar array at the gravel pit.The expenditure is offset w ith revenue received from Eversource.

January 1 - September 31, 2016As of

09/31/15FY2016 Budget/Estimated

GENERAL FUND

Council Communication, 11/07/16 – Page 4 Financial Report through September 30, 2016

EXPENDITURESFY2016 Council Budget

Expended Through 09/31/16

Expenditures Under (Over)

2016

Percent Expended as

of 09/31/16

Percent Expended as of

09/31/15

PUBLIC WORKS Administration $281,248 $199,339 $81,909 70.9% 68.0%Engineer $91,704 $47,031 $44,673 51.3% 73.0%Town Buildings $155,488 $97,072 $58,416 62.4% 73.5%Town Cemeteries & Trusted Graveyards $16,699 $6,037 $10,662 36.2% 42.7%Wagon Hill & Parks & Grounds Maintenance $148,420 $96,596 $51,824 65.1% 66.5%Equipment Maintenance $241,087 $121,071 $120,016 50.2% 65.6%Roadway Maintenance $131,851 $86,507 $45,344 65.6% 74.5%Drainage & Vegetation $64,270 $42,026 $22,244 65.4% 45.2%Snow Removal $251,528 $133,195 $118,333 53.0% 92.4%Traffic Control $182,516 $130,344 $52,172 71.4% 67.7%Bridges & Dams $181,244 $118,643 $62,601 65.5% 62.8%Public Works Total $1,746,055 $1,077,861 $668,194 61.7% 70.9%

SANITATIONSolid Waste Administration $149,449 $90,075 $59,374 60.3% 74.3%Rolloff Vehicle Operation $63,008 $28,096 $34,912 44.6% 64.3%Curbside Collection & Litter Removal $208,868 $146,277 $62,591 70.0% 71.6%Recycling $122,402 $85,572 $36,830 69.9% 74.9%Solid Waste Management Facility (SWMF) $98,787 $62,440 $36,347 63.2% 70.9%

Sanitation Total $642,514 $412,460 $230,054 64.2% 72.2%

HEALTH & WELFAREHealth Inspector $1 $0 $1 0.0% 0.0%Administration & Direct Assistance $41,750 $45,248 ($3,498) 108.4% 116.0%Health & Welfare Total $41,751 $45,248 ($3,497) 108.4% 116.0%

CULTURE & RECREATIONParks & Recreation Department $202,111 $161,057 $41,054 79.7% 69.4%Parks & Recreation Committee $3,000 $500 $2,500 16.7% 15.6%Memorial Day $1,000 $614 $386 61.4% 22.5%Conservation $3,053 $1,580 $1,473 51.8% 54.4%Culture & Recreation Total $209,164 $163,751 $45,413 78.3% 68.1%

DEBT SERVICEPrincipal $1,088,529 $914,974 $173,555 84.1% 80.3%Interest $345,942 $320,292 $25,650 92.6% 92.3%Debt Service Charges $22,000 $500 $21,500 2.3% 12.5%Debt Service Total $1,456,471 $1,235,766 $220,705 84.8% 82.6%

TRANSFERS

Transfer to Library $426,142 $426,142 $0 100.0% 100.0%

Transfer to Capital Project Fund $551,220 $551,220 $0 100.0% 95.5%Transfer to Fire Capital Reserve Fund $40,000 $40,000 $0 100.0% 0.0%Debt Service Total $1,017,362 $1,017,362 $0 100.0% 93.8%

TOTAL GENERAL FUND $14,101,467 $10,246,044 $3,855,423 72.7% 74.7%

Water Fund FY2016 Estimated

Ending 09/31/16

Under (Over) 2016

Percent as of 09/31/16


Revenues $770,998 $836,102 ($65,104) 108.4% 100.4%Expenses $770,998 $489,342 $281,656 63.5% 63.7%

Sewer Fund FY2016 Estimated

Ending 09/31/16

Under (Over) 2016



Revenues $2,308,564 $2,466,224 ($157,660) 106.8% 103.7%Expenses $2,308,564 $1,796,379 $512,185 77.8% 75.5%

Parking Fund FY2016 Estimated

Ending 09/31/16

Under (Over) 2016



Revenues $327,100 $283,927 $43,173 86.8% 122.3%Expenses $327,100 $179,586 $147,514 54.9% 60.8%

Depot Road Fund FY2016 Estimated

Ending 09/31/16

Under (Over) 2016




Churchill Rink Fund FY2016 Estimated

Ending 09/31/16

Under (Over) 2016




Library Fund FY2016 Estimated

Ending 09/31/16

Under (Over) 2016




OTHER FUNDS SUMMARY

MEMORANDUM Durham Police Department

86 Dover Road Durham, New Hampshire 03824

868-2324

October 24, 2016

TO:

CC:

FROM:

RE:

Todd Selig, Town Administrat~

Gail Jablonski, Business Manager

Dave Kurz, Chief

Nine-month Budget Status

In reviewing the status of the police operational budget for the first¾ of 2016 where many lines should reflect approximately 75% expenditure, I noted the following and wanted to update you on the current operating budget's expenditures as we strive to meet our goals.

At this juncture the overall police budget is at 71% expended, which is outstanding and reflective of our efforts to balance all accounts. However there will be emerging challenges with a number of extremely busy weekends approaching including Halloween that will negatively impact the overtime line. Unfortunately the overtime line is already over-budget due to a number of challenges that occurred this summer with the lack of personnel due to military deployments (two officers), paternity leave, as well as two vacancies due to resignations. While noteworthy efforts were made during the summer months to keep overtime to a minimum, there were still significant vacancies in patrol shift schedules that required overtime expenditures. Our new hires of Kevin Abbott and Kathryn Callahan are at lower step pay grades which have assisted in reducing the impact upon the entire budget by demonstrating 67% expenditure in the full-time wage account. As expected at this point in the budget year there are a number of lines over expended. I have provided a brief overview associated with the overage in each line:

61010

60109

60105

60132

Overtime as noted is largely due to unexpected resignations of Jen Misek and Nick Glowacki as well as military and paternity leave, all of which occurred simultaneously leaving 25% of the agency unavailable for work. Training exceeded due to the opportunity to have an officer attend a rarely occurring class. This account will stabilize. Medical Testing is over budget due to the need to conduct two hiring processes. There will be no further expenditures from this account. The Ad/Legal account is over the budgeted due to the unexpected resignations of Officers Jen Misek and Nick Glowacki.

60135

60136

61070

Work-study wages are off-set by funds added to the Community Policing line to pay for an intern to manage the survey distributed this summer. Contracted Services exceeded expectations due to Cinco de Mayo as well as the need to compensate Strafford County prisoner transportation services. School Resource exceeded due to the increase in costs for Freshman Orientation

I will provide further updates as the budget year warrants. In the interim, if you questions about this budget review, please feel free to contact me.

Gail Jablonski

From: Sent To: Subject:

Gail,

Corey Landry Monday, October 31, 2016 9:42 AM Gail Jablonski RE: 2016 Budget to Date

The FD is on track this year to be 100% spent wit.hout going over, my projection right now is to be in the $20,000 range that will be available to be put in the capitol budget, this is below our last five year average.

Our personnel costs are in line and are not projected be over in overtime at this time.

Corey

Gail Jablonski

From: Michael Lynch Sent: To:

Wednesday, October 26, 2016 12:04 PM Gail Jablonski

Subject: 2016 Budget Status

Hi Gail,

As requested, please find a 2016 Public Works budget status review and year end forecast.

GENERAL FUND -The general fund is in great shape with only a few items we will keep an eye on. We should see an end of year balance of $100,000

Curbside trash collection is running over $8,000 = 4% Police Department electric is running over $213 = 2%

Engineering is under by $12,000 = 11% Town Hall heating is under by $4,000 = 40% Operations gas/oil is under by 23% Snow removal is under by 22%

WATER FUND - Is right on target

WASTEWATER FUND - Is running 2 % over due to the chemical line item. We will adjust our chemical purchasing to just what we need to finish the year

Please call with any questions,

Mike

Mkhad Lynch D1tr,ectolf oif P'ubllk W olfks

100 Stone Q.ua1ny Ddve Towrn of Drnrham, NH 03§24

603=86§=5578 1r.n'l vnclh d .. ,dl u:r:h.a1 rnurnh .. 1L:1§

1

TOWN OF DURHAM 8 NEWMARKET RCAGENDA ITEM: #11A DURH M, NH 038 4

Tel: 60 / 868-5577 DATE: November 7, 2016 Fax: 603/868- 7 858


INITIATED BY:

AGENDA ITEM:

CC PREPARED BY:

PRESENTED BY:

Todd I. Selig, Town Administrator Gail Jablonski, Business Manager

PRESENTATION AND INITIAL DISCUSSION ON THE ADMINISTRATOR'S PROPOSED FY 2017 OPERATING, CAPITAL, AND SPECIAL FUND BUDGETS, AND THE 2017-2026 CAPITAL IMPROVEMENT PLAN

Jennie Berry, Administrative Assist~

Todd I. Selig, Town Adminis ator Gail Jablonski, Business Manager \

AGENDA DESCRIPTION: In accordance with Section 5.2 of the Durham Town Charter, the Town Administrator is required to submit to the Town Council his/her recommended budget for the upcoming Fiscal Year" ... no later than the last workday prior to November 1 of the current year." The proposed 2017 Operating, Capital, and Special Fund Budgets, and the 2017-2026 Capital Improvement Plan were available for Council members on October 31, 2016.

The Administrator and Business Manager will provide a brief presentation of these documents for the Town Council at Monday night's meeting.

NOTE: A Public Hearing on the proposed budget has been scheduled by the Town Council for its November 14, 2016 meeting.

LEGAL AUTHORITY: Durham Town Charter, Article 5 "Finance", Sections 5.1 - 5.12.

LEGAL OPINION: N/A


SUGGESTED ACTION OR RECOMMENDATIONS: No formal action required. Receive brief presentation from the Administrator of Business Manager and begin discussion and deliberation process for the adoption of the proposed FY 2017 Operating, Capital and Special Fund Budgets, and the 2017-2026 Capital Improvement Plan.

Documents

TOWN OF DURHAM OURH I, NI-I 03824 Tel: Fa : AGENDA · MONDAY, NOVEMBER 7, 2016 DURHAM TOWN HALL - COUNCIL CHAMBERS 7:00PM NOTE: The Town of Durham requires 48 hours notice if special