TOWNSHIP OF ESSA SPECIAL MEETING - BUDGET AGENDA

WEDNESDAY, November 16, 2016 1:00 P.M.

1. OPENING OF MEETING BY THE MAYOR

2. DISCLOSURE OF PECUNIARY INTEREST

3. DELEGATIONS / PRESENTATIONS

p. 1 (a) 1:00 P.m. Zaheer Mohamed - OCWA Re: Proposed 2017 Water and Sewer Budget

i. OCWA 2017 Project Recommendations

Recommendation: Be it resolved that the proposed 2017 Water and Sewer Budget as recommended by OCWA be received.

p. 5 (b) 1:15 p.m. Laura Wark, CEO Re: Proposed 2017 Library Board Budget (see page 43 of the 2017 budget package)

Recommendation: Be it resolved that the proposed 2017 Library Board Budget as approved by the Essa Public Library Board be received.

p. 6 (c) 2:00 p.m. Councillor Doug Lougheed, Chair Sheryl Flannagan, Director, Corporate Services Gayle Wood, CAO NVCA Re: Proposed 2017 NVCA Budget

i. 2017 NVCA Draft Budget Estimates and Levy Notice

Recommendation: Be it resolved that the proposed 2017 NVCA Budget as recommended be received.

4. 2017 PROPOSED BUDGET-WORKING PAPER DATED November 9, 2017

*Separate Package (*Please keep for future Budget Meetings)

STAFF REPORTS AND MEMORANDUMS

5. TREASURY - Budget Background Information

p. 18 (a) Ontario Municipal Partnership Fund (OMPF) 2017 Allocation Notice

6. ADMINISTRATION - Budget Background Information

7. POLICING - Budget Background Information

19 (a) p. 2017 Municipal Policing Cost Estimates - OPP

Township of Essa Special Meeting - Budget Agenda

November 16, 2016

8. PLANNING - Budget Background Information

9. FIRE DEPARTMENT - Budget Background Information

p. 22 (a) 2017 Capital Budget Priority List

10. PARKS AND RECREATION/COMMUNITY SERVICES- Budget Background Information

p. 24 (a) Memorandum from Recreation Coordinator Programmer, re: 2017 Admin Budget

p. 26 (b) 2017 Capital Budget Priority List - Recreation

11. TRANSPORTATION/ PUBLIC WORKS - Budget Background Information

p. 28 (a) 2017 Roads Maintenance Budget Comparison

p. 30 (b) 2017 Budget Priority List

p. 33 (c) 2017 Budget Estimate - Reconstruction Projects

12. ADDITIONAL ITEMS

IN CAMERA

Recommendation: Be it resolved that Council proceed to a Closed Session in order to address matters pertaining to:

D the security of the property of the Municipality or local board; D personal matters about an identifiable individual, including Municipal or local

board employees; D a proposed or pending acquisition or disposition of land for Municipal or local

board purposes; D labour relations or employee negotiations; D litigation or potential litigation, including matters before administrative tribunals,

affecting the Municipality or local board; D advice that is subject to solicitor/client privilege, including communications

necessary for that purpose; D a matter in respect of which a Council, Board, Committee or other body has

authorized a meeting to be closed under another Act; D the subject matter relates to the consideration of a request under the Municipal

Freedom of Information and Protection of Privacy Act; D If the meeting is held for the purpose of educating or training the members.

14. ADJOURNMENT

Recommendation: Be it resolved that this Special Meeting of Council adjourn at p.m. to meet again on the i h day of December, 2016 at 1:00 p.m.

Page 2 of 2

Priority 1 Est. Priority 2 Est. Priority 3 Est. Location Description Est. Cost Prlorltv Cost Cost Cost Notes

Unplanned Repairs $20,000 1 $20,000 To be used for procurement of materials/services In case of emergencies

DWQMS audit $3,000 1 $3,000 Required for annual auditing - mandatory

Rebuild chemical pumps. Needed to effect ively Chemical pumps rebuild kits $5,000 1 $5,000 monitor the cl2 levels - Pumps should be rebuilt

1vearlv.

Arc Flash Rating $7,000 1 $7,000 To comply with 2462 to minimize PPE -

Essa Water outstanding

Fire Hydrant Painting $5,000 2 $5,000 Some hydrants need to be repainted

To effectively and effectively service valves throughout the network. Short payback period.

Valve Maintenance Trailer Manually opening and closing valves can result

System - Valve Exerciser $30,000 2 $30,000 in damaged shafts and lneffecient use of time.

Complete with GIS for valve maintenance tracking and VAC capabalities for cleaning valve chambers, thus no need for a VAC truck.

Inspect and clean reservoir, every 5 to 7 years. Inspect/clean Reservoir $20,000 1 $20,000 Since installation in 2006, the reservoir was not

cleaned, thus 10 years without cleaning - Flow controls valve. Rebuilding is a specialized job. Very critical for the effective performance

Rebuild singer valve (12") $5,000 1 $5,000 of the valve and thus the system . Currently the valves are not performing effectively as it s experiencing backflow.

Clean water piping in problem areas to assist

Mill St. with maintaining the water quality. Eg.

Angus Distribution - Swabbing $10,000 1 $10,000 McGeorge sub division, Duckworth Street, Shelly St, Old McGeorge SubDivision, Cindy Land, Galford, SandSpring Sub Division, Cecil? Last done in 2009

'J

Modification of piping at the highlift station, for effective $12,500 3 testing of the fire pump.

Thornton (Distribution)

Swabbing $5,000 1

Baxter Replace Generator $20,000 1

Distribution parts/Hydrant $10,000 1

maintenance Essa Distribution

Distribution T railer - Enclosed $1 3,000 Utility Tra iler

Priority 1 - needed Priority 2- could be put off for a year but would prefer not to

~

$12,500

1

$20,000

$10,000

3 $13,000

The modification is required to effectively test the fire pump and to protect the asset as the current pump testing system Is ineffective and cumbersome. There is no way of properly testing the fire pump. Currently we have to pump against system pressure and the fire pump is not designed to pump against pressure. Unsure of cost for this job.

Clean water piping in problem areas to assist with maintaining the water quality. Eg. Davis trail, Thorton Ave, Camilla

Generator needs replacing, to bring up to current standards. Current generator is almost broken.

extra parts on hand for emergencies and hydrant repairs

Out fit trailer for breaks and repairs

'I ,....:

'f

· 1-'nonty, 1 tst. 11-'nonty L tst. l-'rlOrlty;5 t §l. Location Description Est. Cost Priority Cost Cost Cost Notes

Dumping area for waste from An area is needed to dump material from

$30,000 1 $30,000 .~. -· sewer main and excavations. The are will vac trucks

omprose of a concret pas with retaining walls .

General Building Maintenance $10,000 1 $10,000 To be used for minor repairs to the Angus WWTP and PumPina stations

Snake for removinq cloqs $5,000 1 $5,000 Industrial snake for removing cloas General equipment and

$15,000 1 $15,000 Replace small equipment that breaks/wears

electrical repairs out and css inspections General pump and piping

$12,500 1 $12,500 Replace pumps and piping that breaks/wears

replacement out everv vear

Unplanned Repairs $30,000 1 $30,000 To be used for procurement of materials/services for unplanned repairs

Biological additive $5,000 1 $5,000 Lower sludge haulage cost, better plant effluent, fat removal, lower odours

Desktop Computer $1,000 1 $1,000 Needed for data collection - for redundancv Arc Flash ratinq $7,000 1 $7,000 To comply with Z462 to minimize PPE

Angus WWTP Electronic Monitoring Monitoring placed on equipment over 35 HP

Equipment - Current $15,000 2 $15,000 to potentially foresee issues with equipment Transformer, Voltage

and monitor for energy savings Transformer

~

Fabricate/Modify (2) Clarifier Required to remove algae from wears and troughs and keeps the clarifier cleaner.

system for cleaning weirs and $50,000 2 $50,000 Currently we have to clean the clarifiers

troughs - Mechanical Clarifier manually thrice per year. Saving time and

Brushes maintenance cost. To remove clogs from sewer laterals and mobile cleaning. However, if the Valve

Pressure washer trailer $15,000 2 $15,000 Maintenance Trailer System - Valve Exerciser is purchased, then there Is no need to purchase a pressure washer trailer. Needed to store equipment correctly.

3 Bay Garage $90,000 3 $90,000 Currently the space to store equipment and materials is inefficient and is becoming a safety hazard.

Sewer Camera/locator $14,000 1 $1 4,000 purchase camera to inspect sewer laterals/mains (also used for locates)

New hatch at P.S. #2 for safe For safe entry into wet well, for removing air entry for removing air lock in $15,000 1 $15,000

lock in pumps and servicing check valves loumps

,'

\r

Flushing and camera sewer $10,000 1 $10,000

To help save costly repairs, we should mains camera/flush mains vearlv around 5km 'I

Angus Collection Pump station #1 extra clean out $8,500 1 $8,500 Needed for extra cleaning

Pump station clean outs $12,500 1 $12,500 Needed for annual cleaninq

Installation of a bar screen and Currently, there is no bar screen at this Pump

new hoist at Pump Station #2 $25,000 2 $25,000 Station and OCWA has to call in heavy tow

whenever there are pump problems

Reconfigure Pump Station #1 For more effective trapping, OCWA is

bar screen $25,000 2 $25,000 recommending reconfiguring the existing bar

screen into a basket trao bar screen

Priority 1 - needed Priority 2- could be put off for a year but would prefer not to

-a:

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2017 Draft Budget. - L\'o'"'o...rJ

Initiatives to make living in Essa better:

1. Additional funds for eresources: Strategic Direction #2, Destination: Curated Resources (line 53)

2. Exterior Capital Investment at Angus branch to denote 50th Anniversary.

$1,584

Arbour for shade, seating, kids programs, outdoor place-making: $3,000 Strategic Direction #1, Community Focal Point: Spaces (line 51 Capital)

3. Seniors Device Support. Strategic Direction #2, Destination: Emerging Technologies

Provide year-round support to Seniors who require assistance with electronic devices. Five hours per week could create 10 half-hour appointments for specific problem resolution/learning opportunities (8 seniors in Angus & 2 seniors in Thornton each week) to create 520 digital appointments per year.

Initiative Cost: $100 per week plus Mere = $116.50/week Annual Cost (line 8): to be added by Essa Treasury

4. "Sell the Shelf" at Thornton Branch, Fund raiser beginning at soth Anniversary to span 2017-2020

Strategic Direction #1, Community Focal Point: Spaces. (line 24, Reserves) .

$6,058

$5,000

Total Cost of New lnitiaves for 2017: $15,642.00

"Sell the Shelf" to be funded by Community Fundraising Effort. Draft Budget does not include increased figure for Adjala-Tosorontio Contract. Draft Budget does not include traditional Tim Horton's Corporate donation.

6 5

2017 Draft Budge Information for

Member Municipalities

September 2016

I f you requi re this document in an alternat ive format please contact NVCA at 705-424 -14 79 or admin@nvca.on.ca

Executive Summary

On May 5, 1960, the Nottawasaga Valley Conservation Authority (NVCA) was created by Order-in-Council OC-1837-60 to:

"establish and undertake, in the area over which it has jurisdiction, a program designed to further the conservation, restoration, development and management of natural resources ... "(Section 20 ( 1) of the Conservation Authorities Act.

The NVCA has been operating for over 55 years with its municipal, provincial and federal partners as we ll as local stakeholders. Like Ontario's other 35 conservation authorities, NVCA opera tes under three fundamental principles:

• Watershed jurisdiction

• Loca l decision making

• Funding partnerships

-·------··--·····--·--·--·--~-----·-·-·-----------------------------------··-····-··------

... Nottawasaga Valley Conservation Authority

I :375.000

0 3 6 9 12 e--;----, Kilometer;

NVCA 2017 Draft Budget - I nformation for Member Mj ipalities

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- Coi.rit)' eoun Jo1rv

c:::J r o-.. n ,-r0o~n1,r,,; ~~•11'fl,:11·,

C=:J t4\tC,A 3U>'N:lll cnir,.:i~r;

Page 1

, i

NVCA Strategic Plan - 2014 to 2018

• Vision Vision - Innovative watershed management supporting a healthy environment, communities and lifestyles .

• Mission - Working together to lead, promote, support and inspire innovative watershed management.

Guiding Principles - We are committed to carrying out our responsibilities, providing services to our customers and working with our partners in a professional, accountable, responsible and dedicated manner.

We are :

• an adaptive organizat ion - constantly strivi ng to improve ; committed to anticipating change and thinking strategically

• a "can-do" organization - co llaborative, decisive and efficient, committed to f ind ing solutions that work for al l

• a science-based organization - committed to using the best available watershed science and knowledge to in fo rm decisions

• a professional organization - authentic and cred ible, respectful of al l and receptive to the ideas of others

• an open organization - approachable, committed to custom er service excellence, honest, open, t ransparent and effective

• a responsible organization - trustworthy, committed to fiscal prudence and the responsible use of resources

NVCA 2017 Draft Budget - Information for Member M'cipa lit ies Page 2

.. ,

Governance

The municipalities within the natural boundaries of the watershed govern the NVCA through a Board of Directors. Directors are responsible for making decisions as a collective working for the benefit of the whole watershed. They act as liaisons between their municipalities and the NVCA.

Member Municipalities

• Township of Adjala-Tosorontio • Town of Innisfil

• Township of Amaranth • Township of Melancthon

• City of Barrie • Town of Mono

• Town of the Blue Mountains • Mulmur Township

• Bradford/West Gwillimbury • Town of New Tecumseth

• Clearview Township • Township of Oro-Medonte

• Town of Collingwood • Town of Shelburne

• Township of Essa • Township of Springwater

• Municipality of Grey Highlands • Town of Wasaga Beach

NVCA 2017 Draft Budget - Information for Member ~ cipal ities Page 3

'•

Budget Process

In August 2016, the Board members approved a staff report on the budget pressures projected for 2017 and directed staff to prepare a 2017 budget for consideration of the Board based on a 2% increase to general levy for review at the September 23, 2016 meeting. At that meeting, the Board directed staff to add $4,151 to the budget bringing the overall levy increase to 2.26% to cover an unexpected increased expenditure. The draft budget will be circulated to our watershed municipalities for comments. The Board of Directors will vote on the budget and associated municipal levy at the December 16, 2016 Board meeting.

Budget Vote

Directors of the Board will vote on the budget and levy using a weighted vote based on the Current Value Assessment levy apportionment formula from the next page .

• Board of Directors

Weighted Vote December 16, 2016

10 NVCA 2017 Draft Budget - I nformation for Member Municipalities Page 4

,, _,

2017 Draft Budget

The 2017 Draft Operation budget is organized into business units and departments and is intended to reflect a ll associated costs. Operating programs have been maintained at the previous years' service levels.

A 2.26% increase in municipal levy, $48,604, is needed to support the operating expenditures. The operating levy is shared by the municipal partners based on an apportionment percentage supplied to us by the Ministry of Natural Resources and Forestry.

Summary of Municipal Levy Contribution

Amaranth Township

Melancthon Township

Town of Mono

Mulmur Township

::I Town of Shelburne

Town of The Blue Mountains

Municipality of Grey Highlands

Adjala -Tosorontio Township

City of Barrie

Town Bradford W. Gwillimbury

Clearview Township

Town of Collingwood

Essa Township

Town of Innisfil

Town of New Tecumseth

Oro- Medonte Township

Springwater Township

Town of Wasaga Beach

2016 CVA 2017 CVA Apportionment Apportionment Percentage Percentage

0.2231%

0.4785%

3.6704%

1.8029%

1.7785%

1.5672%

0.3926%

4.3273%

15.6193%

3.5793%

5.4032%

10.5614%

6.8139%

6.2867%

12.2140%

7.8358%

7.2601%

10.1860%

0.2233%

0.4841%

3.8373%

1.8044%

1.9382%

1.5577%

0.3890%

4.2632%

15.4277%

3.5896%

5.3554%

10.5235%

6.7510%

6.4471%

12.3239%

7.7913%

7.2227%

10.0706%

NVCA 201 7 Dra ft Budget - Information for Member Municipalities

2016 Operating Levy

$2,147,883.48

$4,791.93 ' ~

$10,277.62 • • $78,835.92 • j_ -

$38,724.19

$3~,200) 1

$33,661.63 I • $8,~32.59 . _. .

$92,945.36

$3~5,48{ 36

$76,879.19

$116,054.44 . ~

$226,846.57 • 1

$146,354.63 • .I. -

$135,030.99 • • $262,342.49

.&. ,. ...

$168,303.85 ' I

$1~5,93~.4~

$218,783.41

2017 Draft Operating Levy

$2,196,487.39

$4,904.76

$10,633.20

$84,285.81

$39,633.42

$42,572.32

$34,214.68

$8,544.34

$93,640.65

$338,867.48

$78,845.11

$117,630.69

$231,147.35

$148,284.86

$141,609.74

$270,692.91

$171, 134.92

$158,645.69

$221,199.46

$ Increase

$48,603.91

$112.83

$355.57 .

$5,449.90

$909.23

$4,372.21

$553.05

$111.75

$695.29

$3,383.12

$1 ,965.92

$1,576.25

$4,300.78

$1,930.23

$6,578.75

$8,350.42

$2,831.07

$2,707.21

$2,416.05

I

I

% I ncrease

2.26%

2.355%

3.460%

6.913%

2.348%

11.446%

1.643%

1.325%

0.748%

1.008%

2.557%

1.358%

1.896%

1.319%

4.872%

3.183%

1.682%

1.736%

1.104%

Pa ge 5

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Sources of Revenue

2017 (Total Revenues for 2017 - $4,773,789)

• Levy - 45%

• Special Benefit Projects - 1 %

a Municipal Contributions - 1 %

c Municipal Project -RMO - 3%

11 Federal Grants - 4%

11 Provincial Grants - 7%

• User Fees - 25%

• Capital Reserves - 4%

~1 Operational Reserves - 2%

• Contributions - 8%

2016 (Total Reven ues for 2016 - $4,990,861)

• Levy - 42%

ia Municipal - Other - 4%

• Federal Grants - 13%

• Provincial Grants - 6%

c User Fees - 24%

., Capital Reserves - 1 %

1 Operational Reserves - 3%

Contributions - 7%

11. NVCA 201 7 Draft Budget - Information fo r Member Municipal ities Page 6

Expenditures

2017 {Total Expenditures for 2017 - $4,773, 789 )

11 Wages and Benefits - 70%

a Amortization - 5%

11 Advertising - 1 %

• Travel & Vehicle - 1%

• Interest & Bank - 0%

DTraining/Memberships/ Dues - 1 %

D Office Supplies & Project Material Costs - 10%

11 Occupancy Costs/ Utilities - 4%

".I Professional & Consu lting Fees - 4%

a Purchased Assets - 4%

2016 {Tota l Expenditu res fo r 2016 - $4,990,861 )

NVCA 201 7 Draft Budget - I nfo rmation for Member Munic' p~ies

• Wages and Benefits - 68%

Amortization - 4%

r:i Advertising - 1 %

• Travel & Vehicle - 1 %

a Interest & Bank - 0%

1 Training/Mem berships/Dues - 1 %

, Office Supplies & Project Materia l Costs - 13% Occupancy Costs/Uti lities - 4%

Professional & Consulting Fees - 7%

Purchased Assets - 1 %

Page 7

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Asset Management

On August 26, 2016, the Board of Directors approved the NVCA's Asset Management Plan for implementation. As mentioned in the plan, to achieve maintenance of the assets for the next ten years, $142,776 .50 per year is required to be allocated to reserves. Staff reviewed the plan and found minor capital maintenance which was able to be addressed through the operational budget. This brought the annual need down to $129,926.50. The capita l levy is shared by the municipal partners based on an apportionment percentage supplied to us by the Ministry of Natural Resources & Forestry .

Summary of Municipa l Capital Levy Contribution

2017 CVA 2017 Capital Apportionment Levy Percentage Contribution

$129,926.50

Amaranth Township 0.2233% $290.13

Melancthon Township 0.4841% $628.97

Town of Mono 3.8373% $4,985.67

Mulmur Township 1.8044% $2,344.39

Town of Shelburne 1.9382% $2,518.24

Town of The Blue Mountains 1.5577% $2,023.87

Municipality of Grey Highlands 0.3890% $505.41

Adjala -Tosorontio Township 4.2632% $5,539.03

City of Barrie 15.4277% $20,044.67

Town Bradford W. Gwillimbury 3.5896% $4,663.84

Clearview Township 5. 3554% $6,958.08

Town of Collingwood 10.5235% $13,672.82

Essa Township 6 .7510% $8,771.34

Town of Innisfil 6.4471 % $8,376 .49

Town of New Tecumseth 12.3239% $16,012.01

Oro-Medonte Township 7.7913% $10,122.96

Springwater Township 7.2227% $9,384.20

Town of Wasaga Beach 10.0706% $13,084.38

This total amount of $129,926 .50 will be put into reserves to pay for the repair maintenance and replacement of the assets as identified in the 2016 Asset Management Plan.

NVCA 2017 Draft Budget - Information for Member Muni!jlities Page 8

3c

Consolidated

From Division To Division

Nottawasaga Valley Conservation Authority Proposed 2017 Budget

110 Reforestation 680 Corporate Administration

BUDGET BUDGET O/o

2016 2017 CHANGE j REVENUE: Municipal Levy Non Match 1,961,893.47 2,007,997.40 2.35% Matching Municipal Levy (Flood) 185,990.00 188,489.99 1.34% Special Benefit Projects 5,500.00 70,950.00 1190.00% Oro-Medonte MOU (32,313.75) (32,960.03) 2.00% Municipal Contributions 69,000.00 26,080.00 -62.20%

Municipal Project - RMO 120,000.00 134,000.00 11.67%

Total Municipal Revenue 2,310,069.72 2,394,557.36 3.66% MNRF Transfer Payment-Flood 188,490.06 188,489.99 0.00%

Other Provincia l Sources 133,500.00 166,600.00 24.79% Federal Sources 633,908.00 167,700.00 -73.55%

Total Government Grants 955,898.06 522,789.99 -45.31% Contributions 360,660.00 365,922.00 1.46%

User Fees

Reforestation 38,000.00 52,500.00 38.16% Conservation Lands 17,750.00 20,050.00 12.96% Planning 755,500.00 755,500 .00 0 .00% Environmental Monitoring 13,000 .00 13,000.00 0.00%

Environmental Educa tion 222,500.00 225,500.00 1.35% Tiffin Operat ions 78,500.00 90,500.00 15.29% Conservation Land Leases 28,860 .00 28,960.00 0.35%

Investment I ncome 25,000.00 22,000.00 -12 .00%

Tota l Contributions and User Fees 1,539,770.00 1,573,932.00 2.22%

Reserves 185,123.03 282,510 .03 52.61%

TOTAL REVENUE 4,990,860.81 4,773,789.38 -4. 35%

EXPENSES: Wages an d Interprogram Cha rges 3,370,991.80 3,353,034.40 -0.53%

3,370,991.80 3,353,034.40 -0.53%

Other Expenses

Staff Cost 11,650 .00 11,450.00 -1. 72%

Memberships/Professional Dues 39,150.00 4 1,225 .00 5.30%

Educations and Training 32, 500.00 29,500.00 -9.23%

Materials & Supplies - General 458,250.00 280, 750 .00 -38. 73%

Materials & Supplies - Cost of Trees 133,000.00 130,000.00 -2 .26%

Vehicles & Large Equipment Costs ,s 46,150.00 42,150.00 -8.67%

Office Expenses 26,250 .00 27,250.00 3.81%

Equipment Costs 10,750 .00 9,250.00 -13 .95%

Transportation Costs 16,000.00 11 ,000.00 -31.25%

Nottawasaga Valley Conservation Authority Proposed 2017 Budget

Consolidated

From Division To Division

Legal

Consul tants

Insurance

Taxes

Heat and Hydro

Telephones and Internet Access

Audit Fees

Interest and Bank Charges

Maintenance Expense

Uniform Expense

Leases

Advertisement and Communications

Bad Debt Expense

Amortization Expense

Capita l Asset Purchases

TOTAL EXPENSES

SURPLUS (DEFICIT)

110 680

37,000.00

272,114.00

78,450.00

21,460.00

32,000.00

26,000.00

17,500.00

12,000.00

30,400.00

4,525 .00

14,000.00

38,220.00

500.00

225,000.00

37,000.00

1,619,869.00

4,990,860.80

0 .01

Reforestation Corporate Administration

37,000.00

139,500.00

77,500.00

21,560.00

32,000.00

26,000.00

17,500.00

13,000.00

30,400.00

4,525.00

14,000.00

25,720.00

500.00

225,000.00

173,975.00

1,420,755.00

4,773,789.38

(0 .00)

3c

0.00%

-48.73%

-1. 21%

0.47%

0.00%

0.00%

0.00%

8.33%

0.00%

0.00%

0.00%

-32.71%

0.00%

0.00%

370.20%

-12.29%

-4.3 5%

-100 .00%

Glossary of Terms

Advertisement & Communications - Includes advertisements, signage for all of the NVCA conservation areas as well as project site signage. This also includes the NVCA annual Evening of Thanks vo lunteer recognition event.

Amortization Expense - Annual expense for the capital purchases that are partially expenses annually following a fixed asset schedule.

Contributions - Includes donations, grants & special funding from non­government agencies.

Federal Sources - Federal grants or special projects funded by the federal government. (eg. Lake Simcoe/South-eastern Georgian Bay Clean-Up Fund)

Leases - Equipment leases such as photocopiers, postage meter, etc .

Materials & Supplies - Includes many things like offsite storage, materials and supplies purchased for weddings, education programs, etc., as well as project material costs required to complete specially funded projects.

Membership/Professional Dues - Includes membership with Conservation Ontario and Conservation Authorities Moraine Coalition for the Oak Ridges Moraine; as well as professional dues for staff as required.

MNRF Transfer Payment - Provincial money for the flood program, which is matched by the municipal levy.

Municipal Levy - Money provided by municipalities and apportioned by current va lue assessment. Other parts of levy include:

Matching Levy - Flood - This is the amount of levy that is matched by municipalities for the transfer payment from the MNRF.

Special Benefit Levy - This levy is only charged if the corresponding work is required and is for a specific municipality.

Other Municipal Contributions - Money contributed by specific municipalities for special projects delivered by the NVCA or Risk Management Official work.

Other Provincial Sources - Other provincia l grants or special projects funded by the province. ( eg. Source Water Protection).

Staff Cost - General staff costs include meals during conferences, mileage for non­fl eet vehicles, etc.

Taxes - Property taxes for the NVCA owned properties paid to the municipalities.

Transportation Cost - Mileage paid to the NVCA Board of Directors.

User Fees - Fees for our programs and services paid by the user. These are not municipal funds. ,., NVCA 2017 Draft Budget - Information for Member Municipalities Page 11

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Ontario Municipal Partnership Fund (OMPF) 2017 Allocation Notice

('~

t?ontario Township of Essa County of Simcoe

2017 Highlights for the Township of Essa

• The Township of Essa's combined benefit of the 2017 OMPF and provincial uploads totals $1,042,800, which is the equivalent of 19% of the Township's municipal property tax revenue.

• This exceeds the Township's 2016 combined benefit by $10,100 and payments received in 2004 by $459,800.

• The estimated total benefit of the 2017 provincial uploads for the County of Simcoe is $30,344,600, which is the equivalent of 8% of all municipal property tax revenue in the County.

4321

A Total 2017 OMPF $1,031,800'

...... 1 ... Assessment _Equalization. Grant ..................................................................................................................................................................... . 2. Northern Communities Grant ............................................................................................................................................ .........................................................................................................

..... 3 ... Rural .communities. Grant .............................................................................................................................................................. $987,200 .

...... ~: .. ~.~!:\~.~.'!1 .. ~D.?. .. ~~r.a.! .. ~.i.~c::.a.! .. ~!r.c::.~~~-\~.':!C::.~.~ .. ~~-a.~.t .............. .. ......... ................................................................................ .. .... $44,600. 5. Transitional Assistance

B 2017 Combined Benefit of OMPF and Provincial Uploads (Line B1 + Line B2} $1,042,800

..... 1 ... Total ,OMPF.(Equal .. to. Line A) ............................................................................................................................................... ..$.1,031.,800. 2. Court Security and Prisoner Transportation Upload $ 11 ,000

The estimated total benefit of the 2017 provincial uploads for the County of Simcoe is $30,344,600.

The removal of these costs off the property tax base benefits all taxpayers within the County of Simcoe, including those residing in the Township of Essa.

Information regarding the 2017 provincial uploads for the County of Simcoe can be found in the accompanying 2017 Upload Notice Insert.

C Other Ongoing Provincial Support n/a

1. Public Health n/a ............................................. .. ........................................................... ,,,,,,,,,,,, .............................................................................................................................. . 2. Land Ambulance n/a

D Key OMPF Data Inputs

...... 1.:..1:i<?..~~!::~.?.1.?.~ ............................................................................................................................................ .. .. ................................................... .!.!~.?? .

.... ..?:..I?..\~.1.YY.~!.\l~!~~ .. ~~-?.~.~~.~-~-':!1 .. P..~r..1::1.?..~~.~~?..1.d. ............................................ ......................................................................... J .~.?~.!~.~.7. .

.... }: .. ~.u.r.a..1 .. ~.n.9. .. S..~.a.!1 .. 9..?.r:n.~':l.~.i.\Y. .. ~.~.a.~.u.r.~ ..................... .......................................................................................................... ......... ~.0..0.:.0.~(~. 4. Farm Area Measure 52.6% .....................................................................................................................................................................................................................................................

...... ~: .. ~.?.!:\~.~.~~ ... ~.~.?. .. ~~~.a.! .. ¥..u.~!~.i.P.~!X!.?.C::~! .. ~.!r.c::':l.~~~~~c::.~~ .. !.':!~.~.~ ....................................................................................................... .0.:.'?. .

...... ~: .. ~.Q.1.!..qu..a.r.a..':!.\~.~~ .. ~.~.:'.~.' .. 9.f..S..U.P.P..9.~ ............................. .. .. ................................................................................................................. ?.!?.:.0.~(~. 7. 2016 OMPF (Line A from 2016 Allocation Notice) $1,025,700

Note: see line item descriptions on the following page. Issued: November 2016

I;.., I

O.P.P. Annual Billing Statement Essa Tp

Estimated cost for the period January 1 to December 31, 2017

Please see the accompanying 2017 Municipal Policing Billing General Information summary for additional information.

Base Service

Property Counts

Household 6,759

Commercial and Industrial 198

Calls for Service

Total Properties

(see summaries)

Total all municipalities

Municipal portion

Overtime (see notes)

Contract Enhancements (pre-2015) (see summary)

Court Security (see summary)

Prisoner Transportation (per property cost)

Accommodation/Cleaning Services (per property cost)

Total 2017 Calculated Cost before Phase-In Adjustment

$148,109,469

0.7694%

Cost per

Property

$

$191.84

163.80

10.28

39.77

2.30

4.86

412.85

Year over Year Estimated Variance (estimate for the year is not subject to a phase-in adjustment)

2016 Estimated Billing Cost per Property

2017 Calculated Cost per Property (see above)

Cost per Property Variance

2017 Monthly Billing Amount

Note:

(Increase)

410.17

412.85

2.68 =====

Total Cost

$

1,334,631

1,139,529

71,520

276,693

16,001

33,811

2,872,185

239,349

The 2017 Municipal Policing Billing General Information document accompanying this billing provides

additional information regarding municipal policing costs and the 2017 OPP municipal policing cost recovery.

It includes details regarding the 2015 municipal policing cost reconciliation and the 2017 court security grant

allocation. The document will be made available online at OPP.ca for future reference.

OPP Bi lling Statement 3 of 28

O.P.P. Annual Billing Statement Adjala-TosorontiolEssalNew Tecumseth Tp

Estimated cost for the period January 1 to December 31 , 2017

Please see the accompanying 2017 Municipal Policing Billing General Information summary for additional information.

Base Service

Calls for Service

Property Counts

Household

Commercial and Industrial

Total Properties

(see summaries)

Total all municipalities

Municipal portion

Overtime (see notes)

Contract Enhancements (pre-2015) (see summary)

Court Security (see summary)

Prisoner Transportation (per property cost)

Accommodation/Cleaning Services (per property cost)

Total 2017 Calculated Cost before Phase-In Adjustment

23,756

771

24,527

$148,109,469

2.5258%

Cost per

Property

$

$191.84

152.53

9.33

39.77

2.30

4.86

400.63

Year over Year Estimated Variance (estimate for the year is not subject to a phase-in adjustment)

2016 Estimated Billing Cost per Property

2017 Calculated Cost per Property (see above)

Cost per Property Variance

2017 Monthly Billing Amount

Note:

(Increase)

399.19

400.63

1.43 =====

Total Cost

$

4,705,260

3,741,017

228,783

975,485

56,412

119,201

9,826,158

818,846

The 2017 Municipal Policing Billing General Information document accompanying th is billing provides

additional information regarding municipal policing costs and the 2017 OPP municipal policing cost recovery.

It includes details regarding the 2015 municipal policing cost reconciliation and the 2017 court security grant

allocation. The document wil l be made available online at OPP.ca for future reference .

OPP Billing Statement 10 1 of 28

OPP TOTAL BASE SERVICES AND CALLS FOR SERVICE COST SUMMARY For the Period January 01 to December 31, 201 7

Total Base Services Salaries and Benefits and Base

Base Calls for Service Services Uniform Members Note 1 FTE

24.67

13.62

28.71

% $/FTE $ $

Calls for

Service $

Inspector.. . .. . .. ...... .

Staff Sergeant-Detachment Commander .

Staff Sergeant ..... . ...... .. . .. . .... .

Sergeant . . . . . . . . • . . . • . . . • . . . • . . . . . . . • . . . . 224.84

Constables.............. .. . . ... . .. ....... 1,867.96

Part Time Constables . ... .. . . .. . .. . . . ... . ... __ 6::._·::._01'--Total Uniform Salaries 2,165.81

Contractual Payout (Vacation & Statutory Holidays) .. .

Shift Premium . . . . . . .. . ......... ....... .

100.0

100.0

100.0

57.9

57.9

57.9

Benefits (Full-time 26.90%, lnsp. 23.26%, Part-time 16.94%) . . .... . . Total Uniform Salaries & Benefits

Detachment Civil ian Members Note 1 Court Officer. ... . .... .......... . • ......... .

Detachment Administrative Clerk ...... . . . . . . . .

Detachment Clerk Typist .......... ... . ... . .

Detachment Operations Clerk ........... . .. .

Crime Stopper . .. .. ............ ... . .. .

14.93

172.20

0.21

1.16

0.60

57.9

57.9

57.9

57.9

57.9

151,777

136,871

127, 184

3,744,339

1,864,183

3,651,453

3,744,339

1,864,183

3,651,453 25,868,966 14,977,860 11 5,055 10,891,106

181,845,906 105,288,893 97,350 76,557,014

465,468 269,523 77,449 _____ __:_::..:.....c:...:.... __ --=..c...:..:..::.=..::... __ ____:_1::._95:..:.·9::._4:...:....5 217,440,315 129,796,249 100,397 87,644,066

9,265,542 5,485,752 4,290 3,779,790 1,605,590 929,636 ms ITT5,%4

58,308,790 34,752,053 23,556,737 286,620,237 170,963,689 132,339 -------'--'-----'--.....;._-- -1_15....;,_65_6...:_,5_4_8

64,876 968,599

63,190 10,881,318 55,974 11 ,755 60,650 70,354 58,489 35,093

560,529

6,300,043

6,717

40,636

20,471

408,070

4,581,275

5,038 29,719

14,622 11,967,1 19 6 ,928,395 Total Detachment Civilian Salaries 189.10 5,038,723

3,101,877 1,795,840 Benefits {25.92% of Salaries). . . . . . . . . . . . . . . . . . . . . . . . . . 1,306,037

15,068,996 8,724,235 Total Detachment Civilian Salaries & Benefits 79,688 ------'-----'------'---'-----6.:...,3_4_4.:...,7_6_1 Support Staff (Salaries and Benefits) Note 2

Communication Operators . . . . . . . . . . . . . . . . . . . . . . . . . . • . . 6,020 13,038,176 Prisoner Guards . . . . . . . . . . . . . • . . . • . . . . . • ... . .. • , . . . • . . . 1,535 3,324,518 Office Automation Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . . . . . . 534 1,156,543 Telephone Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120 259,897

7,718,904

1,968,192

684,700

153,865

5,319,272

1,356,326

471,842

106,032 9,213,356 5,454,521 Operational Support . . .......... .. .. . . ... . . .. . .. .. .. . •. . .. ....

Total Support Staff Salaries and Benefits Costs 4,254 -------''---'-----'--'-'----3':._7_58...:.,8.:....3:._4_

26,992,490 15,980,183 11,012,307

328,681,723 195,668,108 Total Salaries & Benefits 133,013,615

Other Direct Operating Expenses Note 2

Communication Center . .. . • .. • •... • .... . . . .

Operational Support .

RHO Municipal Support ... • . . ... .. . ... ..

Vehicle Usage . . .

Telephone . .... . . ... . ... . . . . .. . .

Detachment Supplies . . . . . . . . ..•. . . . . . .. .. . . .. ... . . . . . .. ..• .. .

Uniform & Equipment . . . . .

Mobile Radio Equipment Maintenance . .. •. . . • .. .• .

Office Automation - Uniform .............. . .. . . .. . . . . . . . . . . . .. . .

223

758

2,290 7,896

1,228

503

1,735

845

1,454 Office Automation - Civilian . . . . . . . . . . . . • . . . . . . . . . . . . . . . . . . • . . • . . 1,485

Uniform & Equipment Court officer.... . . .. . .. 741

Mobile Radio Equipment Maintenance Court Officer . . 845 Total Other Direct Operating Expenses

Total 2017 Municipal Base Services and Calls for Service Cost

Total OPP-Pol iced Municipal Properties

BASE SERVICES COST PER PROPERTY

OPP Base and Calls for Service

482,976

1,641,684

4,959,705

17,1 01,236

2,659,615

1,089,402

3,768,108

1,835,188

3,149,088

280,814

11,063

12,616

36,991,493

$ 365,673,216

285,933 197,043 971,915 669,769

2,936,261 2,023,444 10,124,330 6,976,906

1,574,554 1,085,061 644,952 444,451

2,230,672 1,537,436 1,086,408 748,780 1,864,333 1,284,754

162,578 118 ,236 6,402 4,661 7,301 5,315

21 ,895,639 15,095,854

$ 217,563,747 $ 148,109,469

1,134,106

$191 .84

5 of 28

-.:jl I V

Prioritized Description 2017 Budaet

FD 1702 SCBA RitPak Ill $3,475.00

FD 1704 SCBA Cylinders (5) $8,000.00

FD 1703 PPE - (10) $18,000.00

~ FD 1706 Communication $11,000.00

FD1708 Airmation $39,304.00

FD 1701 Pumper Rescue $150,000.00

Capital Protection

02-02-002-022-2199

Comments

Firefighter safety, to complete the upgrades to the new SCBA 45 minute bottles.

To complete the upgrade to the new 45 min SCBA and to endure sufficient air for operational readiness.

To continue with operational readiness and continuous "greening", normal has been 6 sets/year; however, in 2007 we required 14 sets. We will not have sufficient spare suits to fill this shortfall. A limited inventory of spare older suits is required to ensure that staff have PPE when their assigned gear is out for cleanina and repair as per OHSA.

Linking sites for the on-going upgrade to digita l.

To install a diesel extraction system per Section 21 Guidance Note 3-1 at station #1. The Airmation system is less expensive than the cost of a direct capture system. Use of Airmation, upgrades to new vehicles and work procedures should allow for compliance with the OHSA GN. Station #2 Airmation svstem antiauated; but is beinQ maintained throuQh on-QoinQ repair.

Toward the 2018 replacement of P2 & R2 with a new pumper-rescue combination veh icle. This will complete the fleet reduction process that began in 2014 and allows for savings in fuel, insurance and maintenance. We recommend purchasing an identical pumper rescue to the one that was purchased in 2016. Further, if we utilize the same company and order the vehicle the end of 2017 for early 2018 arrival, we will receive the 201 6 price as well as ensuring operational efficiencies and a simplified maintenance proaram.

~ tb

:R

I FD 1705 Hose & Nozzles $10,000.00 On- operational readiness. (2 valves are 30 vears old ,.

FD 1707 Rescue Equipment $6,000.00 On- extrication equipment.

~

5786 Simcoe County Rood 2 1 Utop ia, Essa Twp., Ontario LOM lTO

TO: Greg/Carol

FROM: Diane Straus

SUBJECT: 2017 Admin budget

Snow plowing $3,000.00

Cleaner $20,000

AED $305

MEMORANDUM

Telephone: (705) 424-9770 Fox: (705) 424-2367

Email: dstraus@essatownship.on.ca Web Site: www.essatownship.on.ca

Wood chips, fl owers, bushes for al l front gardens near front doors and walkway $1,500 or

$2,000 if TAC does not apply the Municipal Grant program for flowers in the front garden by road

of the admin building and at the Thornton Library.

Air/H eat/Electrical/Security/Pest Control/Cleaning Eaves/Mats $26,000

Cleaning supplies $3,500

Safety Training $1,000

Blinds - Committ ee Room $200

\cq Gas furnaces/air conditioners $31,438.37 + Gas to building $500.00

Software update for Fob system $1,500

Carpet upstairs $7,000

Office wish list

·v

;._; ..,,

2017 Capital Budget- Parks and Recreation

The following is the priority listing for the items included in the 2017 Draft - Capita l Budget; and was recommended by the Parks and Recreation

Committee

Capita l Angus Arena

Prioriti'. Item DescriQtion Funding p & R SUQQOrtS Estimate

Olympia Ice Resurfacer (2003) on average we From Parkland Reserve Supports

1 are spending $4,000 per year on repairs, no $79,990 less $20,000 Ice Resurfacer figure for 20 16 as machine has not been sent trade in quote

away yet, requires annual maintenance and other provided work on the conditioner

Capital Thornton Arena

Prioriti'. Item DescriQtion Funding P & R Supports Estimate

I Arena Entrance Arena entrance front doors are not accessible at Grant was applied for, no Supports

$16,700 Doors this time response yet

CAPITAL PARKS

Priori!)' Item DescriQtion Funding P & R Supports Estimate

I 2006 Ford F350 need a replacement, $917 was Supports, but look

Parks Truck spent in 2014, $11,127.24 was spent in 2015 and into a pick-up $45,000

so far $5,118.89 in 2016. truck with dump trailer

2 Baxter Ball Field Replacement of the infield and backstop, Supports

$45,000 baseline fencing, diamond used daily.

Request for replacement of playground From Parkland Reserve Supports only if

3 Ivy Playground room, supervisor to

$25 ,000 meet up with Ivy Minor Ball and Friends oflvy

-B

~ )

~

2017 Capital Budget- Parks and Recreation

OTHER PROJECTS CAPITAL OR OPERATING

Priority Item Description Funding

I Trail Thornton Cookstown Trail Bridge repair

2 Parking lot Angus Community Park Parking Lot (property From Parkland Reserve portion behind the Community Park Building, some trees have been removed just need to cleanout stumps and brush. Place gravel)

3 Replace Swing Dellbook Park

4 Clock Tower Fix the clock portion only, no music

5. Skateboard Replace one damaged piece of skate board equipment equipment which was removed, half - pipe

6. Bridge Bndge/trail over Pine River & Engineering 90%DC Funds

7. Outdoor Stonemount Park 90% DC Funds exercise equipment for adults

8. Skate Patrollers 2 @ Angus Arena 1 @ Thornton Arena

9. Angus Arena replacement of the Angus Recreation Centre Roof Applied for Ontario 150 Fund

10. Thornton Arena Replacement of the Thornton Arena Roof Applied for Canada 150 fund

-0 C$

P & R Supports Estimate

Supports $15,000

Supports $15,000

Supports $6,000

Supports only $18,600 fixing clock portion

Supports, the park $41 ,000 is very busy

Does not support, $274,000 money can be better spent elsewhere, worried about flooding

Supports $22,500

Supports $3,081.00

$202,285 Requested $101,200 $$3 18,828

2017 ROADS MAINTENANCE - BUDGET COMPARISON

A/C# 02-06-210-370-6260 • Gravel Resurfacing, Patching & Pits Crushing Equipment Rentals/ Pit Rehabilitation

Water Monitoring Gravel Purchases - 2,000t - stockpile

Pit Licences / Securities Gravel Placement on 11th Line n/o Thornton - 2000t

Sub Total:

A/C# 02-06-210-370-6261 - Dust Control Liquid Calcium Bagged Calcium

Sub Total:

A/C# 02-06-210-370-6262 - Winter Control Equipment Rentals (dragline)

Salt (500 t) Screen Winter Sand (20,000 t) 23% Salt Brine/Magnesium Chloride

Contract - Winter Sand Mixing (12,000 t)

Patrol Software License Sub-Total:

A/C # 02-06-240-370-6255 - Brushing, Tree Trimming & Removal Woodchipper rental

Contract tree removal / bucket truck Grind stumps, wood at Roads Department yard Consider arborist to inspect trees in Angus ($5,000)

Sub-Total:

A/C # 02-06-240-370-6256 - Ditching/Erosion Protection Hydroseeding, grass seed, screened topsoil

Gradall / Hy-hoe rentals

Gabion Stone/Trees Sub-Total:

A/C # 02-06-240-370-6257 • Catch Basin, Curb & Gutter Catch basin pumping Catch basin / grate repairs

Glen Eton Storm Pumping Station

Curb Repair

Approved 2016

Budget

$0

$0

$1,000 $45,000

$1,700

$0

$47,700

$26,000 $500

$26,500

$20,000 $40,000 $30,000

$0

$25,000 $5,000

$120,000

$0 $15,000

$15,000

$2,500

$0 $2,500 $5,000

$10,000

$2,000

$1,000 $0

IJq

Proposed 2017

Budget

$0 $0

$1,000 $30,000

$1,700

$30,000

$62,700

$26,000

$500 $26,500

$20,000 $47,500

$30,000

$0 $25,000

$6,500 $129,000

$0 $15,000

$0

$0 $15,000

$2,500 $0

$2,500

$5,000

$10,000

$2,000 $1,000

$0

\\c\ Sub-Total:

Budget Comparison - Page 2

A/C# 02-06-240-370-6258 - Hard Top Sweeping & Patching Propane for hot box - cold patching Cold mix Hot mix Cracksealing - Marsan Crt & Marshall Cres Contract street sweeping

Sub Total:

A/C # 02-06-240-370-6259 - Roadside, Shoulder Maintenance RAP Stockpiling Shoulder Edger Contract weed spraying

Sub-Total:

A/C# 02-06-240-384-6270 - Safety Devices, signs, & R/R Crossings CPR Signal Maintenance

Signs Guide posts Line marking Trap nuisance beaver Municipal drain assessment Repair Bell cable R/R gate maintenance

A/C # 02-06-270-354-6254 - Bridges/ Culverts Minor bridge repairs / welding Culvert flushing

Sub Total:

Engineering evaluation - bridges/structures (to be done every 2 years) Culvert purchases

Sub-Total:

Total

$13,000

Approved 2016

Budget

$1 ,000 $9,000

$0

$30,000 $40,000

$0 $0

$2,500 $2,500

$19,500 $20,000

$2,000 $3,000

$500 $0 $0 $0

$45,000

$0

$0 $5,000 $2,000 $7,000

$13,000

Proposed 2017

Budget

$1,000 $9,000

$0

$0 $30,000 $40,000

$0 $0

$2,500 $2,500

$19,500 $20,000

$2,000 $3,000

$500 $0 $0 $0

$45,000

$0 $0 $0

$2,000 $2,000

321,700 $ 340,700

2017 Capital Budget - Transportation & Public Work

The following is the priority listing for the items included in the 2017 Draft Transportation & Public Works - Capital Budget;

Priority Item DescriQtion Funding Estimate

The traffic counts for this section of road is over 8000 This project is 75% DC eligible, vehicles per day, the existing surface and base can no Construction ($384,000 DC) +

25th Sideroad - longer support the increased traffic. Replacement of 1 ($128,000 Gas Tax) = $512,000

1 10th Line to 11th - 32" culvert required, spot dig outs, placement of Labour & Equipment costs $713,632

Line geo textile fabric and new granular material. (151 ,224 DC)+ ($50,408

Placement of 50mm of asphalt in 2017 and 40mm in Taxation) = $201 ,632

2018. Should consider commencing design for 10th Line intersection in 2017 = waitinq for estimate The existing surface and base can no longer support This project is 75% DC eligible, the traffic on this roadway, upgrade to this section will Construction ($381 ,750 DC) +

30th Sideroad - allow for the removal of the spring load restriction, in ($127,250 Gas Tax)= $509,000 $609,816 2 5th Line to particular for the truss plant. Replacement of 2 road Labour & Equipment costs

County Road 56 crossing culvert, spot dig outs, placement of geo ($75,612 DC) + ($25,204

IJ textile fabric and new granular material. Placement of Taxation)= $100,816

90mm of asphalt. King Street Continuation of the Huron Street works from 2016.

This project is 78% DC eligible. Urbanization - Works include preparation of contract documents, 3

Huron Street to placement of storm sewers, concrete curb, new ($507,000 DC)+ ($143,000 Gas $700,000

Auburn Street sidewalks and asphalt, streetlights. Tax)

Replace 1997 loader, unit has over 10,000 hours. Maintenance spent; 2014 - $3,000, 2015 - $12,000, 2016 - $20,000. Options - buy one loader and sell

Funded from Capital Equipment 4 Loader both at auction (1997 & 2006 loaders, maintenance $250,000 costs for both; 2014 - $22,000, 2015 - $18,400, 2016 Reserve

- $51,300). Lease or lease to own options over the next 5 years. Replace 2008, Supervisor pickup truck, vehicle has Taxation or Capital Equipment

5 Pickup Truck over 283,000 km's, Maintenance costs; 2014 - $5,400, Reserve $40,000 2015 - $5,200, 2016 - $4000.

6 Slurry Seal Slurry Seal 16km of road @ $15,000 per kilometer Funded by taxation $240,000

1= er

Priority Item

7 5th Line

King Street Urbanization -

8 Auburn Street to

Cross Street

Intersection 9

Signalization

5th Line Bridge 10

(No.9)

.P .......

11 Plow Truck

12 Streetlights

13 Intersection

Signalization

2017 Capital Budget - Transportation & Public Work

Descrii;;ition Funding

Repair 5th Line north of 25tn Sideroad, needs drainage Taxation I Gas Tax imorovements and bank stabilization.

This project is 75% DC eligible. Complete the surveying, engineering and design of this section of King Street ($40,500 DC) + ($13,500 Gas

Tax)

Signalization of Centre Street and the 5th Line This project is 75% DC eligible.

($150,000 DC)+ ($50,000 Taxation)

Begin the environmental assessment for the This project is eligible for replacement of the 5th Line bridge over the development charges funding, Nottawasaga River. A portion of this amount would be the percentage is based on the required for sub-studies (i.e. geotechnical, outcome of the EA findings. environmental, cultural heritage, archaeological, traffic counts, etc). At completion EA process in 2017, the preliminary design and some of the detailed design would be completed also. Finalization of detailed desiqn would take place in 2018. Replacement of 2004 Sterling Plow & Sander unit, unit has over 250,000km's, Maintenance costs; 2014 -$18,800, 2015- $19,400, 2016 - $15,300. Retrofit program to convert 1200 HPS streetl ights to LED. Township spends approx .. $130,000 on hydro for streetlights and $20,000 on maintenance. There is potential for 40% reduction in electricity and almost all Taxation maintenance cost, as most LED lights have a 20 year warranty. Potential to have a payback of reoughly 10 vears.

This project is 75% DC eligible.

Signalization of Centre Street and Greenwood Drive Recommend deferring this project until the top lift of asphalt is placed on Greenwood Drive

Estimate

$100,000

$54,000

$200,000

$300,000

$260,000

$730,000

$200,000

_.,,, --($

2

2017 Capital Budget - Transportation & Public Work

OTHER PROJECTS CAPITAL OR OPERATING

1) Line Painting - proposed all Sideroads + 5th Line from County Road 90 to Willoughby Road and Willoughby Road from 5th Line to County Road 10 = 40km of yellow, 80km of white & setup = $39,000.

2) Tub grinder= $15,000, allow for the removal of waste wood debris collected over several years, tornado and ice storm. 3) Water meter replacement program for meters that are over 15 years old, begin with 500 per year it would take over 8 years to replace all

meters, $175,000 per year. The meters would be replaced with newer more accurate meters, which may increase revenue. 4) Water and Sewer Capacity Review Study for Angus= $15,000.

~

--30--

2017 Budget Estimate 30th Sideroad Reconstruction, from 6th Line to County Road 56

2016 AADT-1410

ITEM

Survey/Design - to include the 10th Line intersection Culverts Miscellaneous Expences (erosion control, stakes, etc.) Hydro seeding Hy-hoe excavator/gradall/earth mover rentals Vib. Compactor rental Geotextile material 12,000 t of Granular "A" (200 mm thickness) @ $15.50/t 0 t of Granular "B" (400 mm thickness)@ $10.00/t Driveway paving Steel beam or guideposts

1400 m in length

BUDGET ESTIMATE

$ 14,000 $ 25,000 $ 4,000 $ 6,000 $ 20,000 $ 20,000 $ 6,000 $ 186,000 $ $ 8,000

Subtotal $ 289,000 *

Note: This budget estimate does not include internal costs for Township equipment and labour (See below). If this project was to be contracted out in its entirety, the budget estimate would have to be increased to at least double this budget estimate.

Asphalt Paving

50mm HL8 Base Course Asphalt

40mm HL3 Top Course Asphalt

Total Estimated Cost for Budget purposes

OBSERVATIONS

$ 100,000

$ 120,000 Subtotal $ 220,000

$ 509,000 *

- The existing road bed cannot support any type of pavement over the short or long term.

- Work to be done to allow for the removal of load restrictions on the 30th Sideroad

Capital Labour & Equipment Estimate

Labour $ 58,862.50 Equ ipment $ 41,953.50

Total (including Labour & Equipment)

Dan Perreault Manager of Public Works

609,816

jlc.

\ \e, 2017 Budget Estimate

25th Sideroad Reconstruction, from 11th Line to 10th Line

2016 MDT - 8060

Survey/Design - to include the 10th Line intersection Culverts Miscellaneous Expences (erosion control, stakes, etc.) Hydroseeding Hy-hoe excavator/gradall /earth mover rentals Vib. Compactor rental Geotextile material 12,000 t of Granular "A" (200 mm thickness) @ $15.50/t 5,000 t of Granular "B" (400 mm thickness)@ $10.00/t Driveway paving Steel beam or guideposts

1400 m in length

BUDGET ESTIMATE

$ 40,000 $ 15,000 $ 8,000 $ 6,000 $ 50,000 $ 20,000 $ 6,000 $ 186,000 $ 50,000 $ 6,000 $ 25,000

Subtotal $ 41 2,000 *

Note: This budget estimate does not include internal costs for Township equipment and labour (See below). If this project was to be contracted out in its entirety, the budget estimate would have to be increased to at least double this budget estimate. Note: This budget estimate is based on the full closure of 25th Sideroad to complete the reconstruction. If the road was not closed the estimate will have to be revised to include cost for traffic control.

Asphalt Paving

50mm HL8 Base Course Asphalt $ 100,000 40mm HL3 Top Course Asphalt - To be completed in 2018 to allow for possible settlements $

Sub tot a I - $::-----,-10:-:0,-, 0.,...,0:-:0,-

Total Estimated Cost for Budget purposes $ 512,000 *

OBSERVATIONS

- The existing road bed cannot support any type of pavement over the short or long term.

- Work will end at the top of the hill east of the 10th Line, the design will include future options for the 10th Line intersection

Capital Labour & Equipment Estimate

Labour $117,725.00 Equipment $ 83,907.00

Total (including Labour & Equipment)

Dan Perreault Manager of Public Works

713,632