TOWNSHIP OF ESSA SPECIAL MEETING - BUDGET AGENDA 1. … Documents/Council... · 2017. 10. 16. · township of essa special meeting - budget agenda wednesday, december 6,2013 9:00

TOWNSHIP OF ESSA SPECIAL MEETING - BUDGET AGENDA

WEDNESDAY, DECEMBER 6,2013 9:00 A.M.

1. OPENING OF MEETING BY THE MAYOR

2. DISCLOSURE OF PECUNIARY INTEREST

3. DELEGATIONS I PRESENTATIONS

p. 1 p. 3

(a) 9:00 a.m. Brad Hoover - OCWA Re: Proposed 2014 Water and Sewer Budget

i. OCWA 2014 Project Recommendations ii. OCWA 2013 Projects on Hold

Recommendation: Be it resolved that the proposed 2014 Water and Sewer Budget as recommended by OCWA be received.

p. 5 (b) 1 :00 p.m. Janine Harris-Wheatley, CEO Essa Public Library Laura Wark, Manager of Public Services Re: Proposed 2014 Library Board Budget.

Recommendation: Be it resolved that the proposed 2014 Library Board Budget as approved by the Essa Public Library Board be received.

4. 2014 PROPOSED BUDGET - WORKING PAPER DATED DECEMBER 4,2013

*Separate Package (*Please keep for future Budget Meetings)

STAFF REPORTS AND MEMORANDUMS

5. TREASURY - Budget Background Information

p. 11 (a) 2013 Budget Compared to Proposed 2014 Budget

p.15 (b) Assessment for 2014 Tax Year

p. 17 (c) Sample of Properties - Comparison of 2013 to 2014 Taxes

To be (d) List of Reserves and Reserve Funds distributed at meeting

Township of Essa Special Meeting - Budget Agenda December 6, 2013

6. TRANSPORTATION I PUBLIC WORKS - Budget Background Information

p. 18 (a) 2014 Budget - Transportation and Public Works Operating/Capital Budget

p.20 (b) 2014 Roads Maintenance Budget Comparison

p. 22 (c) 2014 Budget - Capital Transportation

p. 23 p. 24

p. 25

(d) 2014 Budget Estimates

i. 9th Line Reconstruction/Surface Treatment ii. 6th Line Reconstruction/Surface Treatment

iii. 2014 Capital Budget Labour and Equipment

p.26 (e) Simcoe County Corporate Services Committee Report CA13-094, Re: Memorandum of Understanding - City of Barrie/Township of Essa/County of Simcoe

p.28 (f) Nottawasaga River Erosion Control

p. 31 (g) Proposed Tree Thinning Projects

p. 32 (h) Estimated Net Costs of Transit Service

p. 33 (i) Copy of Staff Report CA0033-13 submitted by the Chief Administrative Officer, re: Simcoe Muskoka Catholic District School Board's Request for a New Sidewalk to be Constructed on Roth Street, Angus

7. ADMINISTRATION - Budget Background Information

p.37 (a) Memorandum from Julie Barrett, Treasurer, Re: Consideration of Wage Increase for Township Employees

Recommendation: Be it resolved that the memorandum regarding consideration of a wage increase for Township employees be received; and That Council approves an increase in the salaries and wages for all employees and members of Council by the Consumer Price Index for Ontario of 0.9% for 2014 effective the first full pay in 2014.

p.40 (b) Sun Life Extended Health Benefits - Renewal Rates

Recommendation: Be it resolved that the Sun Life Extended Health Benefits Renewal Rates be approved, effective January 1, 2014.

p. 45 (c) Sun Life Proposed Plan Changes

p.47 (d) 2014 Computer Requirements

p.48 (e) Memorandum from Diane Straus, Recreation Coordinator/Programmer Re: Administration Centre Office Wish List

Page 2 of 4

Township of Essa Special Meeting - Budget Agenda December 6,2013

8. POLICING - Budget Background Information

p.49 (a) 2014 Municipal Policing Cost Estimate - OPP

p. 53 (b) AMO Communication, re: POlicing Update

9. FIRE DEPARTMENT - Budget Background Information

p. 55 (a) 2014 Capital Budget Deliberations for 2014 • Fire

p. 56 (b) 2012·2021 Fire Department Capital Equipment Schedule

p. 58 (c) Memorandum from Cynthia Ross Tustin, Fire Chief Re: Proposed 2014 Fire Department Remuneration

Recommendation: Be it resolved that the memorandum from the Fire Chief be received; and That Council approve an increase in Fire Department remuneration by the Consumer Price Index for Ontario of O. 9% effective the first full pay of 2014.

p. 59 (d) 2013 Operating and Revenue Comparison - Fire Departments

10. PLANNING AND DEVELOPMENT - Budget Background Information

p. 60 (a) Memorandum from Colleen Healey, Manager of Planning and Development, Re: HCC Budget Recommendations for 2014

Recommendation: Be it resolved that two (2) picnic tables be purchased for LeClair Soccer Park; and That Council commit to funding more riverbank works should funding from the NVCA (or other) come through on this, up to a maximum limit of $10,000; and That poison ivy spray be applied to the trail through the Parks Department as a part of their normal operations.

p.62 (b) Proposed Gazebo in Don Ross Park

p. 63 (c) Gateway Signs· $50,000 in Planning Capital Budget

11. PARKS AND RECREATION I COMMUNITY SERVICES - Budget Background Information

p. 64 (a) Staff Report PR027-13 submitted by the Recreation Coordinator/Programmer, Re: Recommendations of the Parks and Recreation Committee.

Recommendation: Be it resolved that Staff Report PR027-13 be received; and That Council approve resolution numbers 2013-16, 18, 19, 21, 24, & 25 as recommended by the Parks and Recreation Committee at their meeting of December 2, 2013.

Page 3 of 4

Township of Essa Special Meeting - Budget Agenda December 6, 2013

p. 67 (b) Angus Arena and Parks - Priority List

p. 68 (c) Letter from Ainley Group, re: Angus Arena Ice Rink and Refrigeration System - Replacement and Upgrading Recommendations

Recommendation: Be it resolved that the letter from Ainley Group be received.

p.74 (d) Wish List from Ivy Minor Baseball

p. 76 (e) Angus Minor Baseball Association - Budgetary Requests for 2014

p.77 (f) Thornton Arena 2014 Priority List

12. ADDITIONAL ITEMS

p. 78 (a) Ontario Municipal Partnership Fund (OMPF) - 2014 Allocation Notice

p.83 (b) AMO Allocation Federal Gas Tax (2010-2014)

p.85 (c) 2014 NVCA Budget Estimate

13. IN CAMERA

Recommendation: Be it resolved that Council proceed to a Closed Session in order to address matters pertaining to:

o the security of the property of the Municipality or local board; o personal matters about an identifiable individual, including Municipal or local

board employees; o a proposed or pending acquisition or disposition of land for Municipal or local

board purposes; o labour relations or employee negotiations; o litigation or potential litigation, including matters before administrative tribunals,

affecting the Municipality or local board; o advice that is subject to solicitor/client privilege, including communications

necessary for that purpose; o a matter in respect of which a Council, Board, Committee or other body has

authorized a meeting to be closed under another Act; o the subject matter relates to the consideration of a request under the Municipal

Freedom of Information and Protection of Privacy Act; o If the meeting is held for the purpose of educating or training the members.

14. ADJOURNMENT

Recommendation: Be it resolved that this Special Meeting of the Council of the Township of Essa adjourn at p.m. to meet again on the 18th day of December, 2013 at 1:00 p.m.

Page 4 of 4

---- ---

Dc "~A Capital Projects for

;.to \ ~ Angus Waste 5645 Pftvy \hl p (,c \ ~ c.. \' Re.co · ...... lV\.e A ~~ 0 ~_'S, 2014

I-"roject Honeywell Reason for Request Description Est. Cost Priority Honeywell Est. Cost Notes

Angus WWTP In-let screen, filter reject, slooth

$8,000 1 remove Redo in-let screen area

Angus WWTP Floor drains in inlet building $7,000 2 $7,000 proper drainage doesn't exist in building

Angus WWTP VFD's for blowers $15,000 1 remove energy savings and improve process

Angus WWTP For Unplanned Repairs $30,000 1 $30,000 needed for emergency repairs

Angus WWTP Engineer new link between

$10,000 2 would recommend because it

clarifiers remove

could take a few years before

Angus WWTP Engineer new digesters $15,000 1 remove the project could take a few years and needs to get started

Angus WWTP Decant system for Sludge

$10,000 1 or 2 $10,000 needed to maximize current

Storage tank digesters --- Angus WWTP system for cleaning weirs and

$10,000 2 or 3 may not be

$10,000 It could be put off for another

troughs nessary year if need be

We need to get into cleaning Angus WWTP Drying bed for vac trucks $15,000 2 $15,000 the sewer mains and need a

place to dump material

Flushing and camera sewer To help save costly repairs, we

Angus WWTP mains

$20,000 2 $20,000 need camera deep mains to detect problems

Angus WWTP pH probes and equipment $8,000 2 $8,000 Upgrade to current monitoring system

Angus WWTP General equipment and repairs $10,000 1 $10,000 Repalce equipment that breaks/wears out every year

Angus WWTP General pump and piping

$10,000 1 $10,000 Repalce pumps and piping that

replacement breaks/wears out every year

Angus WWTP UV system $10,000 1 lower in future $10,000 bulbs, sieves, parts, etc

Angus WWTP Emergency diesel pump on

$35,000 3 $35,000 Could do without but very nice

trailer to have in emergency

Angus WWTP Engineer new link between

$10,000 2 would recommend because it

clarifiers remove

could take a few years before 'If ...

DCv~{=\ )..c\4 rV'O(~t-'j

Angus WWTP Pump Station #2 pump hoist $15,000 2 $15,000 We need to call in heavy tow with pump problems

f ~.

Angus WWTP Pump Truck for emergency

$7,000 1 $7,000 needed for emergencies maintenance

Angus WWTP Decant system for digesters $7,000 1 on hold $7,000 needed to maximize current digesters

Angus WWTP Blower Repair $8,000 1 on hold We currently need one blower repaired and one serviced

Angus WWTP Pump station clean outs $11,000 1 lower in future $11,000 needed for annual cleaning

Angus WWTP Pump station #1 extra clean out $8,000 1 remove in

$8,000 needed for extra cleaning future

Lower sludge haulage cost, Angus WWTP XLR 8 chemical additive $3,500 1 $3,500 better plant effluent, lower

odours

Angus WWTP New diesel tank and piping

$10,000 1 $10,000 Needs to be replaced to accept

P.s.# 1 fuel

Priority 1 - needed, 2- could be put off for a year but would prefer not to, 3 - could be put off for a year or 2

~ Total $292,500 Revised Total $226,500

Project - Reason for Request

Angus WWTP

Angus WWTP

Angus WWTP

Angus WWTP

Angus WWTP

Angus WWTP

... , Angus WWTP ,. Angus WWTP

Angus WWTP

Angus WWTP

Angus WWTP

Capital Projects for

Oc \.;J A ~o \ ~ Angus Waste

2013 p (0 \ e c \-s, o~~ \-\0 \ct Description Est. Cost Priority On hold for Honeywell

In-let screen, filter reject, slooth 1 and 2 Filter reject line and slooth

area $10,000 gates on hold

open link between clarifiers and 1 outfall $7,000

D.O. probes $22,000 2

VFD's for blowers $15,000 1 On hold

For Unplanned Repairs $25,000 1

Roof exhaust for Blower 1

building $15,000

decant system for digesters $7,000 1

On Hold

pitless adapters for reject 1

pumps $3,000

general plumbing parts $2,000 2

repair yard hydrants $1,500 2

Engineer new digesters $15,000 1

On Hold --

Cost savings

$3,000

$15,000

$7,000

$15,000 w ~ .. ~.

OCWA dO\ ·~ p./G.Ject~ 0.'" "-\G\c~

Engineer new link between 2

Angus WWTP clarifiers $10,000 On Hold $10,000

Pump Truck for emergency 1

Angus WWTP maintenance $7,000

Angus WWTP Pump station clean outs $7,500 1

1 Angus WWTP Pump station #1 extra clean out $7,000

Angus WWTP Grindex pumps $7,500 1 and 2

Priority 1 - needed , 2- could be put off for a year but would prefer not to, 3 - could be put off for a year or 2

Total $161,500 Total Savings $50,000

~

\J-.l ~, ."".

Operating Library Date Range 01/01/2013 to 31/12/2013 04/12/2013

2012 2013 2013 Actual

Approved Approved Nov 27 2013 2014 Budget 2014 Budget

Account Description Budget 2012 Actual Budget Not Final Worksheet Approved Comments

1 Fi)(ed Asset Expenditures

2 02-20-445-610-5935 library Equipment Depreciation Expense 0.00 111229.99 0.00 0.00 t---

3 02-20-445-610-5940 Library Vehicles Depreciation Expense 0.00 0.00 0.00 0.00 r---

4 02-20-445-610-5945 Library Buildings Depreciation Expense 0.00 47876.65 0.00 0.00 t----

5 02-20-445-610-5950 Library Board Land Improvements Depreciati( 0.00 2.74 0.00 0.00 6 Administration

CEO, Mgr of Public Services, Coordinator of 7 02-20-445-610-6000 SalariesfW ages 144022 .00 124741.97 150821.00 118657.12 161768.00 Support Services (154126) overlap of CEO (7642)

offset by RBC grant (24464) & 4 step increases (1655),

e)(tra staff hrs (2495), E)(tra hours offset by Adj-Tos grant (2500 by Board motion to dedicate funds to staff hours) needed for greater use on Saturdays, higher circulation, increased programs for adults, teens;

8 02-20-445-610-6002 SalariesfWages Part Time 178911.00 186794.25 178519.00 177640.71 186583.00 increased use by students & residents.

9 02-20-445-610-6020 Employee Benefits Full Time 20742.00 19597.19 21730.00 20453.32 22534.00

10 02-20-445-610-6022 Employee Benefits Part Time 0.00 0.00 0.00 0.00 0.00

\A 11 02-20-445-610-6026 Extended Health Benefits 20153 .00 17427.81 20064.00 17092.70 27941.00 1 single coverage deleted 1 family coverage added

12 02-20-445-610-6027 Retirees Extended Health Benefits 0.00 1208.04 3356.00 3322.11 4618.00 2 retirees (8mos & 7mos) $307.88/mos

13 02-20-445-610-6030 Employee Health Tax 4327.00 4981.48 4413 .00 4708.53 4566.00

14 02-20-445-610-6032 OMERS 20526.00 19391 .08 27484.00 21372.59 25751.00 1 staff added

15 02-20-445-610-6033 WSIB 1163.00 1123.88 1186.00 1068.89 1227.00 16 02-20-445-610-6035 Mileage 0.00 2400.00 2857.29 2400.00

17 02-20-445-610-6042 Safety Training 0.00 400.00 0.00 400.00 AED, FirstAld, H&S

18 02-20-445-610-6044 Conferences 0.00 2200.00 1107.32 2200.00 2 staff OLA , registration. accomodation, meals

I

MPS enrolled In APPl management course (1800), offset by Capacity Building Grant (1769),2 staff library

19 02-20-445-610-6045 Continuining Education 0.00 900.00 750 .78 2400.00 certificate courses (400), con't ed. all staff (220) --

Page 1 of 5

Vi

Operating Library Date Range 01/01/2013 to

2012 2013

Approved Approved

Account Description Budget 2012 Actual Budget

20 02-20-445-610-6046 Membership & Subscriptions 0.00 1474.00

21 02-20-445-610-6050 Office Supplies 0.00 4300.00

22 02-20-445-610-6052 Postage 0.00 500.00

23 02-20-445-610-6069 Contract Services 0.00 0 .00 2000.00

24 02-20-445-610-6091 Transfer to Reserve for Special Projects

2S 02-20-445-610-6092 Transfer to Library Board 113799.00 113799.00 0.00

26 Angus Branch Building

27 02-20-445-625-6054 Telephone Communications 0 .00 2040.00

28 02-20-445-625-6055 Hydro 0.00 13600.00

29 02-20-445-625-6056 Heat 0.00 900.00

30 02-20-445-625-6057 Cleaning Supplies 0.00 1000.00

31 02-20-445-625-6061 Building Repairs & Maintenance 0.00 4000.00

" 32 02-20-445-625-6069 Contract Services 0.00 22563.00

33 02-20-445-625-6275 Snow Removal 0.00 500.00

34 Thornton Branch Building

35 02-20-445-630-6054 Telephone 0.00 950.00

36 02-20-445-630-6055 Hydro 0.00 1400.00

37 02-20-445-630-6056 Heat 0 .00 2000.00

38 02-20-445-630-6057 Cleaning Supplies 0.00 450.00

39 02-20-445-630-6061 Building Repairs & Maintenance 0.00 4000.00

40 02-20-445-630-6069 Contract Services 0.00 4980.00

41 02-20-445-630-6275 Snow Removal 0.00 700.00 -

Page 2 of 5

31/12/2013

2013 Actual

Nov 27 2013 2014 Budget

Not Final Worksheet

1444.29 1432.00

1736.34 4000.00

351.79 500.00

2000.00 0 .00

0 .00 18100.00

0 .00 0.00

1812.64 2200.00

10247.94 13600.00

675.68 900.00

331.73 600.00

3410.49 4400.00

14657.94 22563.00

715.22 1000.00

785.85 950.00

1096.83 1450.00

1727 .77 2100.00

348.99 450.00

5431.56 4000.00

2094.52 2400.00

412.13 722.00

2014 Budget

Approved

04/12/2013

Comments

2 OLA (180), OLBA (250), AMPLO (100), FOPL (750),

SCHS(12), AC (130) . SSAC (30)

general office supplies plus registration and library

cards, receipt printer paper

2013 website design service

pay back debt to Reserve for Angus Library based on

100 homes built less DC's for books

2013 8 months

SCDSB charge 75% 6 months

SCDSB charge for geotherma I 6 months

SCDSB partial charge 6 months, move EPl costs to Bldg

trades, repairs, mats lease, building supplies,

washrooms, CCTV installation, ESA, OFS

SCDSB charge, custodial union contract negotiaton in

August

outside of school hours, 2013 was est.

2013 9 months

2013 8 months increased rentals

2013 8 months increased rentals

trades, repairs, mats lease, alarm force, building

supplies, washrooms, ESA, OF5, CCTV installation

Cleaning contract 2013 B months

\JJ Cj

Operating Library Date Range 01/01/2013 to 31/12/2013 04/12/2013

2012 2013 2013 Actual



42 Operations

43 02-20-445-640-6053 Courier Fees 0.00 400.00 0.00 50.00 shlppmg costs for new materials

44 02-20-445-640-6058 Equipment Rental 0.00 2200.00 1902.90 2200.00 photocopier lease, by volume copier/printed

45 02-20-445-640-6059 Equipment Maintenance Contracts 0.00 2000.00 1487.54 2000.00 photocopier malnt., Angus uses copiers as printers

New website licence : EventKeeper (1100); Hardware 4 yr

replacement plan, software licenses & support,

Symphony (lBDD), Bibllotheca (6036), PC Reservations

46 02-20-445-640-6060 Computer Software & Maintenance 0.00 17000.00 9537.92 17400.00 & LPn (1000), DeepFreeze security (250)

47 02-20-445-640-6062 Advertising 0.00 600.00 332 .36 400.00 Job ads

48 02-20-445-640-6063 Insurance 0.00 2800.00 2012.04 2310.00 Insurance increases

49 02-20-445-640-6064 Bank Charges 0.00 300.00 260.00 260.00 VISA admin 4)(65

Audit (3DOO, 6800 in 2013. unusual year), Twsp I 50 02-20-445-640-6066 Audit Fees 0.00 6500.00 9707.36 7500.00 FinanCial Services (3500)

Bibliographic records & processing, LSC, moved to

51 02-20-445-640-6069 Contract Services 0.00 3000.00 2991.74 0.00 CAPITAL collection

52 02-20-445-640-6245 Small Equipment/Material Purchases 0.00 2000.00 2215.16 1500.00 furniture & equipment replacements, FFE<500

...l Materials processing supplies, RF ID tags, barcodes.

tape, covers, audiovisual cases,shelf-ready expenses

53 02-20-445-640-6289 Supplies & Equipment 0.00 6000.00 1628.46 0.00 moved to CAP ITAL for collection

ebooks (4000), electronic resources' World book.

Britannica, MathSense, Discover, Small Business

Support, DVD & LT Pools (375), repayment ILLO & SCl

lost items, collection intangibles are not part of pooled

54 02-20-445-640-6330 _ Electronic Resources & Intangibles 0.00 6500.00 6990.37 7000.00 ---

ca pital asset·collection

Page 3 of 5

w

Operating Library ~ Date Range 01/01/2013 to 31/12/2013 04/12/2013

2012 2013 2013 Actual



YA program 400, Afterschool (3800). Story t ime &

babies (400), TD Summer Reading Club (1400), movie

license (600). Tween program (400). Adult program

(500), Promotional events & items (1000) . Offset RBC

55 02-20-445-640-6334 Programming & Promotions 0.00 8500.00 5810.59 8500.00 volunteer grant (500)

56 02-20-445-640-6336 Fundraising Products 0.00 2000.00 2915.94 3000 .00 Garbage tags, bookbags. offset by revenue

57 Subsidized Program & Board Wages

58 02-20-445-650-6002 SalariesfWages Part Time 6145.00 12568.97 2616.00 807.30 2467.00 CAP Youth Intern, Fed. Grant to March 31,2014

59 02-20-445-650-6009 Remuneration Council/Committees 0.00 0.00 4000.00 0 .00 4000.00

60 02-20-445-650-6020 Employee Benefits Full Time 200.00 535.91 500.00 44 .91 0.00

61 02-20-445-650-6022 Employee Benefits Part Time 0.00 0.00 0.00 0.00 50.00

62 02-20-445-650-6030 Employee Health Tax 130.00 168.93 130.00 12 .80 130.00

63 02-20-445-650-6033 WSIB 50.00 32.66 50.00 2.91 30.00

64 02-20-445-650-6035 Mileage 0 .00 100.00 4.07 50.00

65 02-20-445-650-6048 Board Appreciation/Public Relations 0.00 1500.00 389.92 1500.00 Volunteer & staff appreciation

66 02-20-445-650-6054 Telephone Communications 0.00 0.00 0.00 0.00

67 Revenue 510168.00 502371.17 549526.00 467367.36 584102.00 0.00

cA 68 02-40-445-660-4605 Miscellaneous Grants 0.00 -28000.00 -37270.00 -24464.00 RBC(24464)

Annual (25297), Capocity Building (1769),

69 02-40-445-660-4606 Provincial Grants 0.00 -25297.00 -85.20 -27916.00 ServlceOntario (850)

70 02-40-445-660-4630 Federal Grants 0.00 -2616 .00 -5324.04 -2863.00 CAP Youth Intern (2467 & MERC))

71 02-40-445-660-4651 Library Collection Revenue 0.00 -lS10.00 -2170.58 -2000.00 Booksales, lost/damaged fees, collection donations

72 02-40-445-660-4657 Fundraising Library Branches 0 .00 0.00 -2300.00 -1950.00 -3300.00 Garbage tags, bookbags

73 02-40-445-660-4691 Dog Licences 0.00 0.00 -1300.00 -834.00 -1300 .00

74 02-40-445-660-4707 Miscellaneous Revenue 0.00 0.00 -11500.00 -10926 .06 -11500.00 i

75 02-40-445-660-4710 Bank Interest 0 .00 0.00 -10.00 -444.91 -10.00

76 02-40-445-660-4728 Library Room Rentals ---

0.00 0.00 -4~ -1840.0Q '-----

-1 BOO.OO I

-- -- - -

Page 4 of 5

$)

Operating Library Dat~ Range 01/01/Z013 to 31/12/Z013 04/12/2013

2012 2013 2013 Actual


Account Description Budget 2012 Actual Budget Not Final Worksheet Approved Comments Adj-Tos contract (2500), non-resident fees, new

77

78

79

80

81

02-40-445-660-4740 Registratration Fees 0.00

02 -40-445-660-4950 Contribution from Reserves 0.00

02-40-445-660-4954 Development Charges Earned -10350.00

-10350.00

TOTAL EXPENDITURES LESS REVENUES 499818 .00

OPT REVENUES excluding development charges (Line 79)

FROM TOWNSHIP excluding trsf. to reserve - debt payback (Line 24)

TOVVNSHIPINCREASE

NOTES:

0 .00

0.00

-40383.99

-40383.99

461987.18

-1000.00 -3308.00 -3300.00

0.00 -2979.02 0.00

-19350.00 0.00 -27100.00

-93343.00 -67131.81 -105553.00

456183.00 400235.55 478549.00

-73993.00 -67131.81 -78453.00

475533 .00 400235.55 487549.00

12016.00

cards(800)

Collection DC's(9000) DC's to pay back debt - Reserve

(18,100)

0 .00

0.00

2.5%

1 Website contract done (-2000), AN phone (160), AN Snow (SOD), TH hydro (SO), TH heat (100), TH cleaner (-2780), Shipping (-300), Website license (400), Audit (lOOD), E-resources (500)

2 To Treasury staff: library does not charge HST on any sales

3 To Treasury staff: Purchases of Books, Magazines, audio books, read alongs are only taxed at the Federal 5% HST rate . The Provincial 8% is not applicable .

4 To Treasury staff: Collection purchases of DVDs, videogames, music are taxed 13% HST

5 To Treasury staff: It is essential that the Comment provided by the Library is included as the entry comment because of CRA and provincial reporting requirements.

Page 5 of 5

w

'N Capital Library p:;; 'Pooled as-set 04/12/2013

2013 Actual

TCAID 2013 Nov 22 ZD13 2014 Budget 2014

Account Description Approved Budget Not Final TCAID Worksheet Approved Budget Comments

1 Library Pooled Assets

Funded fr DC's{10,000) minus LSC Processing charges (3000)

2 02-02-002-022-2199 Library Books and Collection Materials PI LB1303 $ 88,000.00 $ 58,727.67 $ - S Purchases from book fee and donation collectlons(1500)

3 02-02-002-022-2199 Library Furnit ure and Shelving P9 LBB01 $ $ $ $

Funded fr D('s(9,000) Purchases from book fee and donation 4 02-02-002-022-2198 Library Books and Collection Materials PI LB1403 $ 97,500.00 $ collections(lSOO) . Shelf-ready co,ts moved from OPT (3000, 6000) .

S 02-02-002-022-2199 library Furniture and Shelving P9 LB1401 $ $ 6 library

7 02-02-002-022-2199 Furniture LBBOI $ 1,500.00 $ 2,392.73

802-02-002-022-2199 Equipment LB1302 $ 11,50000 $ 11,977.29

9 02-02-002-022-2199 Furniture LB1401 $ 500.00 S 1 movable stand for printer and supplies

10 02-02 -002-022-2199 Equipment LB1402 $ 1,600.00 $ 1 3D Printer for Angus (defer 3D Printer for Thornton La 2015J

11

12

13 14

15

16

17

18 19 20 Total $ 101.000.00 $ 73,097.69 $ 99,500.00 $

Note:

-0 Includes cost of processing supplies for , r.elf ready materials moved from OPT (9000), Lines SO & 52

...-,:

CORPORATION OF THE TOWNSHIP OF ESSA OPERATING AND CAPITAl EXPENDITURES BY DEPARTMENT

2013 OPERATIONS

DESCRIPTJON PROPOSED BUDGEl

GROSS EXPENSES

1 GENERAL GOVERNMENT

2 Members of Council $167,653.00 3 General Admin. Administrator. Clerk & Treasury $1,248,839.00 ~ Trf. to Reserve for Working Capital $0.00 ) Revenues: Gen.GoV1 & Treasury Dept.

:> Revenues: 2012 Operating Surplus

r Revenues: Grants. Fed PIL, Supp.Taxes. RRofWay & Ont.Hydro

3 Subtotal $1,416,492.00 ) TRANSPORTATION SERVICES

) Roads Dept. $2,103,340.00

1 PROTECTION TO PERSONS & PROPERTY

~ Fire Services $695,4 71.00 3 Emergency Measures $17,640.00 ~ Conservation Authority $131,750.00 5 Protective Inspection $3,092,243.00 ;) Animal Control & By-Law Enforcement $106,296.00 r Budding , Plumbong & Sewer Inspecbon and Property Standards $401,657.00 ~ Subtotal $4,445,057.00 ) SOCIAL AND FAMILY SERVICES

) General Assistance $19,300.00 I RECREATION & CULTURAL FACILITIES

~ Ar1gus Arena $316,193.00 ~ Thornton Arena $314,313.00 I Parks & Buitdings $464,385.00 ) Community Services $116,478.00 ) Libraries $549,526.00 ,

SubLotal :ttl ,1bU,~~o.UU

I PLANNING DEVELOPMENT

I Planning Com of Adj .. EDC $321.731 .00 )

I ENVIRONMENTAL & PUBLIC WORKS

~ Public Works: Sldewalks.Streell lghls,Dralnage $397,242.00 I PubliC Works: Huron & King Intersection

f PubliC Works: Water/Sanitary Sewer

i Waste Management (moved to line 39)

i Subtotal $397,242.00 . TrfJr ReseNes (Funds) for Capital-all Dep\s.

, TOTAL TOWNSHIP TAX: LEVY $10,464,057.00

2013 BUDGET COMPARED TO PROPOSED 2014 BUDGET Tc~ ~c (c c ... 5. e.::::' 4- E:./1 ~/ 0 04/12/2013 c\'vLe. -\--0 ~S->c'_ :-:>:s.'V"'\<:'.,--,-\ GI"QIJ.-l~

A B A+B= C E F G F+G= H

2013 OPERATIONS 2013 CAPITAL 2013 TOTAL 2014 OPERATIONS 2014 OPERATIONS 2014 CAPITAL 2014 TOTAL Increase PROPOSED BUDGET PROPOSED PROPOSED PROPOSED BUDGET PROPOSED BUOGET PROPOSED PROPOSED (Decrease) over

NET OF REVENUES BUDGET BUDGET GROSS EXPENSES NET OF REVENUES BUDGET BUDGET 2013 budget

$167,653.00 $167,653.00 $165,459.00 $165,459.00 $165,459.00 $1,248,839.00 $19,500.00 $1,268,339.00 $1,358,138.00 $1,358,138.00 $20,000,00 $1,378,138.00

$0.00 $0 .00 $0.00 ($581,862.00) ($581,862.00) ($S88,135 .00) ($588,135 .00)

$0.00 $0.00 ($398,602.00) ($398,602.00) ($4,250,226 .00) ($4,250,226 .00) ($3,745,600 .00) ($3,745,600 .00) ($3,4 15,596.00) $19,500.00 ($3,396,096.00) $1,523,597.00 ($3,208.740.00) $20,000.00 ($3,188,740.00) $207.356.00

$2,008,749.00 $1,421,800.00 $3,430,549.00 $1,691,301.00 $1,599,901 .00 $ 3,205,800.00 $4,805,701,00 $1,375,152.00

$625,321.00 $728,500.00 $1,353,821.00 $700,532.00 $630,382.00 $300,500.00 $930,882.00 $17,640.00 $0.00 $17,640.00 $16,603.00 $16,603.00 $16,603.00

$131 ,750.00 $0.00 .' $131,750.00 $137,113.00 $137,113.00 $137,113.00 $2,917,243.00 $0.00 f $2,917,243 .00 $3,349,159.00 $3.154,996.00 $3,154,996.00

$82,296.00 $0.00 $82,296.00 $111,832.00 $87,532.00 $87,532.00 $0.00 $0 ,00 $0.00 $402,320.00 $0.00 $0.00

$3,774,250.00 $728,500.00 $4,502,750.00 $4,717,559.00 $4.026,626.00 $300,SOO.00 $4,327,126.00 ($175,624.00)

$0.00 $0.00 $19,300.00 $0.00 $19,300.00 $19,300.00 $19,300.00 $19,300,00 $0.00

$89,643.00 $45,000.00 $134,643.00 $310,590.00 $70,640.00 $17,000.00 $87,640.00 $63,838.00 $422.128.00 $485,966.00 $323,645.00 $88,945.00 $0.00 $88,945.00

$383,727.00 $363,700.00 $747,427.00 $451,590.00 $398,106.00 $617,000.00 $1,015,106.00 ($1,122.00) $0.00 ($1,122.00) $118,474.00 ($3,926.00) $0.00 ($3,926.00)

$456,183.00 $101,000.00 $557,183.00 $584,102.00 $478,549.00 $99,600.00 $578,149.00 $992,269.00 $931 ,t:SL~.UU ~1 ,~L4,U~/.UU :t> 1, f titi,4Ul.UU :b 1,032,314,00 :bfjj,oUU.UU $1,/55,914.00 ($158.183.00)

$291,141,00 $0.00 $291,141.00 $351.987.00 $268,187.00 $50,000.00 $318,187.00 $27,046.00

$384,843.00 $60,000.00 $444,843.00 $554,000.00 $491,601.00 $100,000.00 $591,601.00 $15.000.00 $15,000.00 $25,000.00 $25,000.00

$242,500.00 $242,500.00 $0.00 $0.00 $0.00 $0.00

$384,843.00 $317,SOO.00 $702,343.00 $S54,000.00 $491,601.00 $125,000.00 $616,601.00 ($85,742.00)

- (i~;~19~~..1..9..&Q) t.4(~;M.Q,qp~) $4,054,956.00 $314,209.00 fQJ.~369{1'&5\"O_O] $10,646,145.00 $4.229,189.00 $474,145.00 '- ~$4r1r.031'~34!Ool $334,16900 \.1

CORPORATION OF THE TOWNSHIP OF ESSA OPERATING AND CAPITAL EXPENDITURES BY DEPARTMENT

2013 OPERATIONS

DESCRIPTION PROPOSED BUDGE

GROSS EXPENSES

I GENERAL GOVERNMENT

~ Members of Council $167,653.00 ~ General Admin . Administrator, Clerk & Treasury $1,248,839.00 ~ Trf. to Reserve for Working Capital $0.00 ; Revenues : Gen.Govt & Treasury Dept

:; Revenues: 2012 Operating Surplus

r Revenues: Grants. Fed Pil. Supp.Taxes, RRofWay & Ont.Hydro

~ Subtotal $1,416,492.00 ~ TRANSPORTATION SERVICES

) Roads Dept. $2,103,340.00 I PROTECTION TO PERSONS & PROPERTY

~ Fire Services $695,471 .00 I Emergency Measures $17,640.00 ~ Conservation Authority $131,750.00 ) Protective Inspection $3,092,243.00 i Animal Control & By-Law Enforcement $106,296.00 r 8uI101(\9. Pluml>lng & Sewe, Inspecllon and Propeny Stand.rds $401,657.00 ~ Subtotal $4,445,057.00 ~ SOCIAL AND FAMILY SERVICES

) General Assistance $19,300 .00 I RECREATION & CULTURAL FACILITIES

~ Angus Arena $316,193.00 ~ Jhornlon Arena $314,313.00 , ~a(ks & Buildings $464,385.00 ; Community Services $116,4 78.00 ) libraries $549,526,00 ,

Sub\otal $1, 7oU,!:S~::>.UU I PLANNING DEVELOPMENT

I Planning Com of Adj., EDC $321,731.00 )

I ENVIRONMENTAL & PUBLIC WORKS

~ Public Works: Sidewalks.Streetlights,Drainage $397,242.00 I Public Works: Huron & King tntersectlon

~ Public Works: Water/Sanitary Sewer

j Waste Managemenl (moved 10 line 39)

i Sublotal $397,242.00 , Trf.fr Reserves (Funds) for CapItal-ali Depts.

I TOTAL TOWNSHIP TAX LEVY $10,464,057.00

2013 BUDGET COMPARED TO PROPOSED 2014 BUDGET T -_ '-..:IG..:. c'-'/-- j1'l.C (e c'-~ -2 =- Y. \.....J 1 /;)

c\\.A-.e -\--<..:> ~>"' ..... <.'.~s...Y'\<:::'./""\ -\ G-YQI..."-'~""'" 04/12/2013

A B A+B= C E F G F + G':= H

2013 OPERATIONS 2013 CAPITAL 2013 TOTAL 2014 OPERATIONS 2014 OPERATIONS 2014 CAPITAL 2014 TOTAL Increa~e

PROPOSED BUDGET PROPOSED PROPOSED PROPOSED BUDGET PROPOSED BUDGET PROPOSED PROPOSED (Decrease) over

NET OF REVENUES BUDGET BUDGET GROSS EXPENSES NET OF REVENUES BUDGET BUDGET 2013 budget

$167,653.00 $167,653.00 $165,459.00 $165,459.00 $165,459.00 $1,248,839.00 $19,500.00 $1,268,339.00 $1,358,138.00 $1,358,138.00 $20,000.00 $1 ,378,138.00

$0.00 $0.00 $0.00 ($581,862.00) ($581,862.00) ($588,135.00) ($588,135.00)

$0.00 $0.00 ($398,602.00) ($398,602.00) ($4,250,226.00) ($4,250,226.00) ($3,745,600.00) ($3,745,600.00) ($3,415,596.00) $19,500.00 ($3,396,096.00) $1,523,597.00 ($3,208,740.00) $20,000.00 ($3,188,740.00) $207.356.00

$2,008,749.00 $1,421,800.00 $3,430,549.00 $1,691,301.00 $1,599,901 .00 $3,205,800.00 $4,805,701.00 $1.375.152.00

$625,321.00 $728,500.00 $1,353,821.00 $700,532.00 $630,382.00 $300,500.00 $930,882.00 $17,640.00 $0.00 $17,640.00 $16,603.00 $16,603.00 $16,603.00

$131,750.00 $0.00 $131,750.00 $137,113.00 $137,113.00 $137,113.00 $2,917,243.00 $0.00 $2,917,243.00 $3,349,159.00 $3,154,996.00 $3,154,996.00

$82,296.00 $0 .00 $82,296.00 $111,832.00 $87,532.00 $87,532.00 $0.00 $0.00 $0.00 $402,320.00 $0.00 $0.00

$3,774,250.00 $728,500.00 $4,502,750.00 $4,717,559.00 $4,026,626.00 $300,500.00 $4,327,126.00 ($175,624.00)

$,0.00 $0.00 $19,300.00 $0.00 $19,360.00 $19,300.00 $19,300.00 $19,300.00 $000

$89,643.00 $45,000.00 $134,643.00 $310,590.00 $70,640.00 $17,000.00 $87,640.00 $63,838.00 $422,128 .00 $485,966.00 $323,645.00 $88,945.00 $0.00 $88,945.00

$383,727.00 $363.700 .00 $747,427.00 $451,590.00 $398,106.00 $617,000.00 $1,015,106.00 ($1,122.00) $0.00 ($1,122,00) $118,474.00 ($3,926.00) $0.00 ($3,926.00)

$456,183.00 $101,000.00 $557,183.00 $584,102 .00 $478,549.00 $99,600.00 $578,149.00 :ti~~L,Lti~,UU :j)~01,l:SL!:s.UO :ji1,924,097.00 :Ii 1 JBB,4U1 .UU $1,U32,314.UO :j)/00,tiUU.UU :jil,/bo,914.00 ($158,183.00)

$291,141.00 $0.00 $291,141.00 $351,987.00 $268,187.00 $50,000.00 $318,187.00 $27.04600

$384,843.00 $60,000.00 $444,843.00 $554,000.00 $491,601.00 $100,000.00 $591,601.00 $15,000.00 $15,000.00 $25,000.00 $25,000.00

$242,500.00 $242,500.00 $0.00 $0.00 $0.00 $0.00

$384,843.00 $317,500.00 $702,343.00 $554,000.00 $491,601.00 $125,000.00 $616,601.00 ($85.742.00)

i.~i'1.04·i9.1~m ·c,,· ~~60;il\55·.OQ)

$4,054,956.00 $314,209.00 t(i$1Jf36~~1_~5~OQ~ $10,646,145.00 $4,229,189.00 $474,145.00 ~::J$"Jjt~~,~~j~9m $33<1,169.00 1\.1

39 40 41

DESCRIPTION

Simcoe County Waste Management

ANGUS BUSINESS IMPROVEMENT AREA

Water & Sewer Service Expenditures

2013 OPERATIONS

PROPOSED BUDGE

GROSS EXPENSES

$0.00

$3,064,631.00

A B

2013 OPERATIONS 2013 CAPITAL

PROPOSED BUDGET PROPOSED

NET OF REVENUES BUDGET

$0.00

($ 76,115.00) $0.00

line 41 - includes a Transfer to Waler and Sewer Infrastructure of $ and $ respectively leaving an anticipated surplus of $

Line 37 - Project Funding - Transfer from Reserves (Funds): L.6 Fr Simcoe County-$50,OOO

Description of Operating/Asset Expenditure Expenditure Financed-Tax Rate Reserve Description

1 Administration Opt L40 Computer Requirements $44,475.00 $8,475.00 Capital Equipment

2 Treasury Opt L41 Accessibility Needs in Adm. $30.00000 $20,00000 Special Projects

3 Police Opt-L8: Contract Services $3,322,207,00 $2,922,207.00 Police

4 Planning Opt-L29 OP and Trails Master Plan $30.000.00 $3,000.00

Public Works Opt-L21: Contract Services-5 Notlawasaga River Erosion Control $45,000.00 Special Projects

Public Works Opt-LS1 Public TranSit-Contract 6 $50,000 from Simcoe County $231,843.00 $140,921.00 Special Projects

7 Capital (Asset) Expenditures

8 General Government-Computer Server $20,000.00 Capital Equipment

9 Protection - Communication Equipment $5,000.00

10 Protecllon - Bunker Gear $10,500.00 $7,000.00

11 Protection - SCBA air refill compressor $70,000.00 $46,690.00

12 Protection - 3000 gal water tanker $215,000.00 $55,927.00 Fire Dept

Transportation-electronic speed/message display 13 board $25,000.00 $25,000.00

14 Transporallon-1/2 Ion vehicle replace Sunfire $22,000.00 $22,000.00

-'lie tlransportation-Dead End 3rd line $96,30000 $6,500,00

\J fl;nsportatlOn-25 Sideroad/Maplevlew Dr/County d. 27 intersection $830,000.00 $80,000.00 SpeCial Projects

17 Transportation-Road Betterments $240.000.00 $240,000.00

18 Transportation-Road Betterments $50,000.00 $50.000.00 Transportation-9th Line 5th Sideroad to 10th

19 Sideroad $987,900.00 $352.000.00 Special Projects

20 Transportation-25 Sdrd,-8th Line to 9th Line $135,600.00 $41.850.00

21 Transportation-5th Line Bridge (Bridge No.9) $819,000.00 Special Projects

L. 19 - Gas Tax available In 2014 = $626,000

L. 21 - If Bndge funding is declined - do not do the project

A+B= C E F G

2013 TOTAL 2014 OPERATIONS 2014 OPERATIONS 2014 CAPITAL

PROPOSED PROPOSED BUDGEl PROPOSED BUDGET PROPOSED

BUDGET GROSS EXPENSES NET OF REVENUES BUDGET

$0.00 $0.00

($76,115.00)

Reserve $ Reserve Fund Oesc. Reserve Fund $ Dev. Charge Desc

$36,000.00

$10,000.00

$400,000,00

Administration

$45,000.00

$90.922.00

$20,000.00

Protection

Protection

Protection

$51 ,~73.00 Protection }

Gas Tax $89,800.00

$187,500.00 Road & Related 75%

$99,700.00 Gas Tax $536,200.00

Road & Related 75%

$491,400.00 Road & Related 40%

L. 16 - If County is unsuccessful with acquiring road wldentlng lands in 2014. then Essa will not have to pay its full share of the total project costs in 2014 and it would not be necessary to use all the reserves.

F + G = H

2014 TOTAL

PROPOSED

BUDGET

$0.00 $0.00 $0.00

Oev. Charge $

$27,000.00

$5,000,00

$3.500.00

$23,310.00

$107,500.00

$562,500.00

$93,750.00

$327.600.00

L. 16 - It IS still proposed that Essa carry out road construction on the 436M section of 25 SIR, west of County Road #27 at an estimated cost of $313.700 (external costs) plus Essa's labour-$20.000 and equlpmenl rentals-$60,000

04/12/2013

~ Increase

(Decrease) over

2013 budget

$0.00

$0.00

$76,11500

Check

$44.475.00

$30.000.00

$3.322.207.00

$30.000.00

$45.000.00

$231,84300

$20,000.00

$5.000.00

$10,500.00

$70.000.00

$215,00000

$25,000.00

$22,000.00

$96.300.00

$830,000.00

$240,000.00

$50,000.00

$987.900.00

$135,600.00

$819.000.00

Line 37 - Project Funding - Transfer from Reserves (Funds): L.32 Fr Simcoe Counly-$SO.OOO

Description of Operating/Asset Expenditure

22 Recreation-Angus Arena- Energy Efficient Lights

23 Recreation-ParKs-Splash Pad

24 Recreation-ParKs-Everett to Angus Trail

Recreatlon-Parks-Angus Community Park Building 25 moving pavillion

Recreation-ParKs-Angus Community Park Building 26 publiC washrooms

27 Recreation-Gazebo In Don Ross Park Recreation-Parks-Thornton Arena Playground

28 equipment

29 Funding for Line 28 also Recreatlon-Parks-Stonemounl Park Phase 4

30 Playground Equipment

31 Llbrary- Total [DC's In Library opertating revenue]

32 Planning - Gateway Signage in Municipality

Public Works-Non Potable Water Line-Fire 33 Protection (UPI contribution in 2012 - $60,000)

34 Public Works-Huron/King Urbanization

35 Public Works-Streetlights at Willoughby Road

36 37 38 39 TOTAL

~ERATING line 1 - 6 ...,Ii;APITAL line 8-37

Expenditure

$17,00000

$235,00000

$100,000.00

$22,000.00

$50,000.00

$60,000.00

$50.000.00

$100,000.00

$99,600.00

$50,000.00

$0.00

$25.000.00

$100,000.00

$6,136,425.00

$3,703,525.00

$4,434,900.00

$8,138,425.00

Financed-Tax Rate

$99,600.00

$50,000.00

$6,500.00

$4,177,670.00

$8,138,425.00

$8,138,425.00

h/treasurylfinance/budgeV2014 budget presenta tion/summ ary 2013 budget com p 2014 proposed

Reserve Description Reserve $ Reserve Fund Desc. Reserve Fund $ Dev. Charge Desc.

Parks & Recreation $17.00000 Park Devetopment &

Parks & Recreation $23,500.00 Recreation Facililies

Park Development & Parks & Recreation $10.00000 Recreation Facilities

Special Projects $22.000.00

Park Development & Parks & RecreatlDn $5,000.00 Recreation Facilities

Riverbank Park Development & Restoration $6,000.00 Recreation Facilities

Thornton Hydro $20,000.00

Parks & Recreatron $30.000.00 l-'arK Uevelopmenl /Sr.

Parks & Recreation $10.000.00 Recreation Facilities

Special Projects

Road & Related 74%

Willoughby Road $100,000.00

TOTAL $1,675,595.00 TOTAL $626,000.00 TOTAL

CHECK

TOTAL FINANCING FROM RESERVES, DC'S AND RESERVE FUNDS:

04/12/2013 Dev. Charge $ check

$17.000.0.0

$211,500.00 $235.000.00

$90.000 00 $100,000.00

$22.00000

$45.000.00 $50,000.00

$54.000.00 $60.000.00

$20,000.00

$30.000.00

$90.000.00 $100,000.00

$99.600.00

$50,000.00

$0.00

$18,500.00 $25.000.00

$100.000.00

$0.00

$0.00

$0.00

$1,659,160.00 $6,138,425.00

$3,960,755.00

~

MPAC - Municipal Connect (2.6.0)

Control Totals Report

q,',c,"\ P"f'(' \'I ,- ~.~ .. -~ C~~ (: 1 ~/<O. -: l~' <,\

ii.(·~'~1If !·. : ~h ....... I(4.:k':. I ,l" ~-~ ~ t.: i:\ 'r_, 1;'1(-' ,:-)""~~~(-,;r \I;·~i .. ':;

\!J~~ ' '~;~I( (.

t.tt.(j ::"]:nl"

4321 ~ Essa ., oWrl s hip

C - Commercial F- C F 127173550 127173550 0 Payment In Lieu Full

C - Commercial G· C G 482000 482000 0 Payment In Llell General

C - Commercial T - C T 67017025 65904129 -1112896 Taxable' Full

C - Commercial u - C U 2056380 1261160 -795220 Taxable Excess land

C - Commercial X- C X 3317570 3949106 631536 Taxable Vacant Land

E - Exempt • Used E 75769331 75861143 91812 Only With Rtc'" E (Exempt)

F - Farm T- F T 243817109 242617688 ·1199421 Taxable, Full

I . Industrial G· t G 1612750 1612750 0 Payment In Lieu General

I - Industrial H- t H 457750 457750 0 Taxable FUll, Shared Payment In lieu

I - Industnal K- I K 254500 254500 0 Taxable, Excess Land, Shared Payment In Lieu

I - Industnal T- I T 17120300 17~20300 0 Taxable, Full

I - Industriat u· I U 236502 236153 ·349 Taxable Excess Land

I • Industrial X- I X 5184375 5184375 0 Taxable vacant Land

M . Multi-ReSidential T· M T 11210000 11128250 -61750 Taxable Full

p. Pipeline T- P T 4968250 5003000 34750 Taxable ' Full

R - Residential F - R F 157148860 157148860 0 Payment In Lieu Fun

R - Resldenllal G- R G 356750 356750 0 Payment In Lieu General

R - ReSidential T- R T 1701240258 1750280868 49040630 Taxable Full

S - Shopping Centre T- S T 7252453 7313831 61378 Taxable Full

S - Shopping Centre U- S U 12900 3480 -9420 Taxable,

ht tpS:/ 1 connect.m pac. ca/mconnectl serv let! control_ to tals?acti on =print

\;" 'i(~r'u' ';, I Cl.,ne,.' ;\~' .. C~;"!ll,-')l

0,0 144654760

00 569000

-1661 69540243

-38.671 1346030

19,036 4231471

0121 87649780

·0492 282628416

00 1906000

00 508000

00 307000

00 17719701

-0148 282000

00 5923500

-0729 11783000

0699 5291000

0.0 167682190

00 374000

2883 1879376559

0846 7376770

·73023 3480

Page 1 OfSb "' U·N lf; l PA. ~

r-""f ... (J ~L. f\ 1 ', '

\Ji;; '-F ,;r~ .>~~ \j :'~"" r~'\~\ ' ~ t\

17481210 13746

87000 1805

2523218 3765

-710350 -34 544

913901 27547

11880449 15,68

38811307 15918

293250 18183

50250 10.978

52500 20629

599401 3.501

45498 19238

739125 14257

573000 5112

322750 6.496

10533330 6703

17250 4,835

178136301 10471

124317 1714

-9420 -73,023

02/12/2013

6b MPAC - Municipal Connect (2.6.0)

T - Managed Forest

Excess Land

TTaxable Full

x - Commercial (New Construction) TTaxable Full

T T

x T

U - Uhllty Transmission And Distribution Corndors

H- U H

W - Railway Rlght-Of·Way

W - Railway Right-Of-Way

Taxable Full . Shared Paymenl In Lieu

F -Paymenl In Lieu' Full

T -Taxable. Full

Taxable Assessment Totals

Number of statistical Subordinates 2824

Number of Primary 7009

Number 01 assessable Pnmary/Sub 7548

Number of Comllnd 209

W

W T

4061050

2433250

126606 Acres

3611 Acres

193.65 Acres

75769331

F 284322410

G 2451500

v y o

z

o D o

H 457750

o

K 254500

M o p o T 2059119695

U 2305782

x 8501945

Household Counts - Total Numbc-r of Residential Units

Seasonal ReSidence 81

Farm Resldenllal Unit 228

ReSIdential Unit 5380

Household Counts - Cumulative Total

Seasonal ReSidence

Fall11 ReSidential Unit

ReSidential Unit

Total Number of statisltcal SubordInates

Total Number of Pnmary

Total Number 01 assessable PnmarylSub

Total Number of Com/lnd

81

228

5380

2824

7009

7548

209

27 o 651 51

27 o 651 51

4324329 263279

5206606 2773356

75861143 91812

284322410 o

2451500 o o o

o o

o

o o

457750

o

254500 o

o

2108899021 49779326

1500793 -804989

9133481 631536

o o o o

77

,' .

o o

77 o

,~

https://connect.mpac.ca/nlconnect/servlet/control_totals?action=print

Page 20f2

6483 5014000 952950 23466

113.977 5621400 3188150 131024

0.121 87549780 11880449 15.68

00 312336950 28014540 9.853

0.0 2849000 397500 16.215

00 o o 00

0.0 00

00 o o 00

00 o o 00

00 o o 00

0.0 508000 50250 10978

0.0 o 00

00 307000 52500 20629

00 o o 0.0

00 00

2418 2284351089 225231394 10.938

-34912 1631510 -674272 -29243

7428 10154971 1653026 19443

Vanance percentages are calculated honzontally Within the table

o 83 81 2469

o 255 260 -5 ·1923

6161 5991 170 2.838

Vanance percentages are calculated honzontally Within tI1e table

o 83 81 2469

255 260 -5 -1 .923

o 6161 5991 170 2.838

2(4)

02112/2013

3

Small sample of properties - Comparison of 2013 to 2014 taxes 1st draft

7.6% ($334,169) increase over the 2013 levy ($4,369,165) 2014 proposed levy of $4,703,334

2013 2013 Essa 2014

assessment 2013 tax rate taxes assessment average reSlCen[lal

assessed home

average $1,750,280,888/6499

residential households = assessed home $269,315 RT 266152 0.00226833 $ 603.72 269315

Home 020-001-076-22 RT 507500 0.00226833 $ 1,151.18 507500

(Thornton Hills)

Home 007-096-01 RT 248500 0.00226833 $ 563.68 248500

(Rural area)

Home 007-134-00 RT 277250 0.00226833 $ 628.89 277250

(Baxter)

Home/Business 007-167-00 RT 116050 0.00226833 $ 263.24 116050

/Farm CT 79650 0.00284017 $ 226.22 79650 FT 450300 0.00056708 $ 255.36 450300

Home/Business 007-156-00 RT 188500 0.00226833 $ 427.58 188500

CT 150500 0 .00284017 $ 427.45 150500

Home 007-010·02 RT 638750 0.00226833 $ 1,448.90 638750

(Rural area)

Home/Farm 010·005-009-00 RT 126775 0.00226833 $ 287.57 126775

FT 725975 0.00056708 $ 411.69 725975

Home 010-008-247-20 RT 290000 0.00226833 $ 657.82 290000

(Angus-Stonemount SID)

Home 010-010-008-00 RT 156750 0.00226833 $ 35556 156750

(Angus-Margaret St.)

Home 010-010-011-00 RT 289750 0.00226833 $ 657.25 289750

(Angus-Margaret St.) --

filename : h(treasurer/finance/budget(2D14 budgets from Dept Heads/comparison of 2013 to 2014 tax options

---- -! C"'--'>L ,lV\...Cvc:. L'-- S ~ , \ I 00../~ '\. <"- --' \ "D

2014 Essa Assessment increase Essa Property tax

2014 tax rate taxes market value 2014 as a % increase as a %

0.00237916 $ 640.74 3163 1.19% $ 37.02 6,13%

0.00237916 $ 1,207.42 0 0 .00% $ 56.25 4.89%

0 .00237916 $ 591.22 0 0.00% $ 27 .54 4.89%

0.00237916 $ 659.62 0 0.00% $ 30.73 4.89%

0.00237916 $ 276.10 0 0.00% $ 12.86 4.89% 0.00297894 $ 237.27 0 0.00% $ 11.05 4.89% 0.00059479 $ 267.83 0 0.00% $ 12.48 4.89%

0.00237916 $ 448.47 0 0.00% $ 20.89 4.89% 0.00297894 $ 448.33 0 0.00% $ 20.88 4.89%

I

0,00237916 $ 1,519.69 0 0.00% $ 70.79 4.89%

0.00237916 $ 301.62 0 0.00% $ 14.05 4.89% 0.00059479 $ 431.80 0 0.00% $ 20.12 4.89%

0.00237916 $ 689.96 0 0.00% $ 32.14 4.89%

0.00237916 $ 372.93 0 0.00% $ 17.37 4.89%

0,00237916 $ 689.36 0 0.00% $ 32.11 4.89%

- '-------- --

~

MEMO

FROM: Dan Perreault, C.E.T. - Manager of Public Works

DATE: November 22, 2013

RE: 2014 Budget - Transportation & Public Works Operating/Capital Budget

The following items are for consideration in the 2014 Transportation & Public Works Operating and Capital Budgets;

OPERATING TRANSPORTATION

Continuing Education - (Line 26)

• Increase from 2013 to train two roads employee's on Township Gradall to better utilize the equipment and lower the cost of hiring equipment to complete ditching maintenance.

Building Expenses - (Line 44)

• Telephone Communications - $500 to $700 for internet connection to roads garage. • Building Repair & Maintenance - approximately $4000 for connection to natural gas, lighting

upgrades for the locker room on the upper floor, bathroom renovations and general maintenance.

Roadway Maintenance - (Line 55)

• Catch basin Curb & Gutter - introducing $5000 into budget to startup a curb repair/replacement program.

Vehicle Repairs & Maintenance - (Line 91)

• $12,000 is included for the 2006 loader to replace the bucket. Cost to repair is approximately the same amount.

OPERATING PUBLIC WORKS

Equipment Repairs - (Line 46)

• Include $8,550 for sander unit for second trackless sidewalk machine in Angus.

Sidewalk Repairs & Maintenance - (Line 49)

• Introducing $10,000 into budget to startup a sidewalk repair/replacement program.

Public Transit - (Line 52)

• Public Transit - $231,843, Township's cost from Barrie, based on 10% ridership, revenue of approximately $36,427 from fares and $50,000 from County of Simcoe.

• Introduce $10,000 to place hard surface at some bus stop areas.

CAPITAL TRANSPORTATION

• Include $25,000 for an electronic speed & message display board. This unit can be set up to serve two purposes, track and display a vehicles actual speed and can also display any type of message. (Line 1)

• Include $22,000 to replace 2002 Sunfire, with a pickup truck. (Line 2)

\~

2014 Budget - Transportation & Public Works Operating/Capital Budget. ..... .... .. ............................ ...... ... ... ......... ..... ... ............. .. ......... 2

• 25th Sideroad/Mapleview Dr./County Road 27 Intersection - $750,000 is 75% Development Charge recoverable. Work would include Town forces to strip topsoil, place fill and granular materials along the 25th Sideroad at a cost of approximately $315,000. Will only move forward with the full cost if County proceeds with intersection works. (Line 7)

• 3rd Line north of 10th Sideroad - $89,800 for surface treatment to complete road construction project. (Line 8) Proposed to be offset from Federal Gas Tax revenue

• Slurry Seal - $240,000 to continue slurry seal program at 18 kilometers of road. Slurry seal will extend the life of hard surface roads and will reduce the requirement for maintenance. (Line 10)

• Hotmix Paving - $50,000 to continue asphalt overlay program in Angus & Thornton) proposing Camilla Cres. In Thornton and Pridham Cres. in Angus. Placing hot mix asphalt overlay will reduce the maintenance costs on existing hard surface roads and extend their life. (Line 11)

• 9th Line Road Construction (5th Sideroad to 10th Sideroad) - $680,200 to complete spot dig outs, culvert replacement, ditching) adding granular material and surface treatment. Road Construction ($535,000) Surface Treatment ($145)200). (Line 13) Proposed to be offset from Federal Gas Tax revenue

• 25th Sideroad Paving (east of 8th Line to 9th Line) - $125,000 to pulverize existing roadway) add granular material and pave. This project is 75% Development Charge recoverable. (Line 18)

• 5th Line Bridge (Bridge No.9) - $819,000 cost to replace the bridge deck over the Nottawasaga River. Project will only proceed if the Small) Rural and Northern Municipality Infrastructure Funding is provided by the Provincial Government. (Line 23)

CAPITAL PUBLIC WORKS

• Huron/King Street Intersection - $25,000 to complete the design work and MOE applications for the urbanization & intersection improvements. (Line 22)

• Streetlight Installation - $100,000 to complete the installation of hydro from County Road 10 to the Willoughby Road bridge, plus the installation of streetlights along Willoughby Road from 5th line to County Road 1 D. (Line 26) Proposed to be offset from $2,200 per lot developers pay toward project.

Rega~

~~ Dan Perreault C.E.T. Manager of Public Works

2014 ROADS MAINTENANCE - BUDGET COMPARISON

Approved Proposed 2013 2014

Budget Budget A1C# 02-06-210-370-6260 - Gravel Resurfacing, Patching & Pits

Crushing Equipment Rentals / Pit Rehabilitation Water Monitoring 800 $ 800 Gravel Purchases - 3,000t -Shop stockpile 50,400 $ 35,000 Pit Licences / Securities 1,700 $ 1,700 Engineering Supply & Apply 3,500 tonnes "A" - 11 th Line n/o County Road 21 24,000 $ 40,000

Sub Total: $ 76,900 $ 77,500

A1C# 02-06-210-370-6261 - Dust Control Liquid Calcium 50,000 $ 39,500 Bagged Calcium 500 $ 500

Sub Total: $ 50.500 $ 40,000

A1C# 02-06-210-370-6262 - Winter Control Equipment Rentals (dragline, dozer) 18,000 $ 20,000 Salt (500 t) 40,000 $ 40,000 Screen Winter Sand (12,000 t) 22,000 $ 22,000 23% Salt Brine/Magnesium Chloride 2,000 $ 4,000 Contract - Winter Sand Mixing (12,000 t) 20,000 $ 14,000 Patrol Software License $ 5,000

Sub-Total: $ 102,000 $ 105,000

A1C# 02-06-240-370-6255 - Brushing, Tree Trimming & Removal Woodchipper rental 15,000 $ 15,000 Contract tree removal/bucket truck 20,000 $ 20,000 Grind stumps, wood at Roads Department yard - $ 5,000 Consider arborist to inspect trees in Angus ($5,000) 5,000

Sub-Total: $ 40,000 $ 40,000

A1C# 02-06-240-370-6256 - Ditching/Erosion Protection Hydroseeding, grass seed, screened topsoil 2,500 $ 2,000 Gradall / Hy-hoe rentals 5,000 $ 10,000 Gabion Stone/Trees 5,000 $ 3,000

Sub-Total: $ 12,500 $ 15,000

A1C# 02-06-240-370-6257 - Catch Basin, Curb & Gutter Catch basin pumping 8,500 $ 9,000 Catch basin / grate repairs 2,500 $ 2,000 Glen Eton Storm Pumping Station 2,000 $ 2,000 Curb Repair - $ 5,000

Sub-Total:

Budget Comparison - Page 2

A/C# 02-06 .. 240-370-6258 - Hard Top Sweeping & Patching

Propane for hot box - cold patching

Cold mix

Hot mix Pulvarize & place RAP - D.E. 20 SIR, west of County Rd. 56

Contract street sweeping

Sub Total:

AlC# 02-06-240-370 .. 6259 - Roadside, Shoulder Maintenance

RAP Stockpiling

Contract weed spraying

Shouldering reclaimer attachment - tractor

Sub-Total:

AlC# 02-06-240-384-6270 - Safety Devices, signs, & R/R Crossings

CPR Signal Maintenance

Signs

Guide posts

Line marking

Trap nuisance beaver

Municipal drain assessment

Repair Bell cable

R/R gate maintenance

Sub Total:

A/C# 02-06-270-354-6254 - Bridges I Culverts

Minor bridge repairs I welding

Culvert flushing

Engineering evaluation - bridges/structures (to be done every 2 years)

Culvert purchases

Sub-Total:

2...\

$ 13,000 $ 18,000

Approved

2013

Budget

1,000

B,OOO 11,000

10,000

20,000

$ 50,000

7,000

$ 7,000

19,000

12,000

2,500

3,200

$ 36,700

2,000

4,000

$ 6,000

Proposed

2014

Budget

$ 1,000

$ B,OOO $ 11,000

$ 20,000

$ 40,000

$ 10,000

$ 10,000

$ 19,000

$ 12,000

$ 4,000

$ 5,000

$ 40,000

$ 2,000

$ 5.000 $ 4,000

$ 11,000

MEMO

FROM: Dan Perreault, C.E.T. - Manager of Public Works

DATE: December 4, 2013

RE; 2014 Budget - Capital Transportation

The following are options for Council's consideration relating to the reconstruction of the 9th Line (5th Sideroad to 10th Sideroad) - Line 13 of the Capital Transportation Budget;

The budget amount of $987,900,[external costs for Road Construction ($515,000) & Surface Treatment ($120,900), internal cost for Labour ($92,000) & Equipment ($260,000)], includes all work to complete spot dig outs, culvert replacement ditching, adding granular material and surface treatment.

Council could consider; 1. Reconstructing half of the works, being 1300 metres from a point 600 metres south of the 10th

Sideroad to 5860 9th Line, in 2014 at a cost of $493,950,[external costs for Road Construction ($257,500) & Surface Treatment ($60,450), internal costs for Labour ($46,000) & Equipment ($130,000)] which would include spot dig outs, culvert replacement, ditching, adding granular material and surface treatment.

2. Reconstruct the entire 2600 metre length of the 9th Line as described above in 2014 at a cost of $867,000, [external costs for Road Construction ($515,000), internal costs for Labour ($92,000) & Equipment ($260,000)] and defer the surface treatment until 2015 (savings of $120,900).

3. Do not reconstruct the 9th Line in 2014 and consider the reconstruction of the 6th Line from 25th Sideroad south to the Dead End at a cost of $709,000, [external costs for Road Construction ($386,280) & Surface Treatment ($93,000), internal costs for Labour ($78,726) & Equipment ($151,000)). Work would include property acquisition for a proper turn around at the dead end (Note: if the Township is not successful at purchasing the property, then expropriation of the land may need to occur which may take 1-2 years), spot dig outs, ditching, culvert replacement, adding granular material and surface treatment.

4. Reconstruct the entire length of the 6th Line as described above in 2014 at a cost of $616,000, [ internal costs for Road Construction ($386,280), internal costs for Labour ($78,726) & Equipment ($151,000)] and defer the surface treatment until 2015 (savings of $93,000)

5. Do not reconstruct the 9th Line or the 6th Line in 2014 and direct staff to provide budget estimates for other road reconstruction projects.

Dan Perreault, C.E.T. Manager of Public Works

2014 Budget Estimates 9th Line Reconstruction/Surface Treatment, 5th Sideroad to 10th Sideroad

2012 MDT - 139

ITEM

S u rvey/Desig n Culverts Erosion Control (rip rap, silt fence, etc.) Hydroseeding Hy-hoe excavator/gradali/earth mover rentals Vib. Compactor rental Geotextile material 12,000 t of Granular "A" (200 mm thickness) @ $12.00/t 22,000 t of Granular "8" (400 mm thickness) @ $8.00/t Driveway paving Steel beam guide rails

Subtotal

2600 m in length

BUDGET ESTIMATE

$ 15,000 $ 15,000 $ 5,000 $ 10,000 $ 80,000 $ 25,000 $ 25,000 $ 144,000 $ 176,000 $ 5,000 $ 15,000 $ 515,000 *

Note: *This budget estimate does not include internal costs for Township equipment and labour. If this project was to be contracted out in its entirety, the budget estimate would have to be increased to at least double this budget estimate .

Double Surface Treatment 78,000 litres of H150S @ $1.20 per litre 1300 t of Class 2 aggregate @ $16.00 per tonne 1300 t Crush Class 2 aggregate @ $5.00 per tonne

Subtotal

Total Estimated Cost for Budget purposes

OBSERVATIONS

$ 93,600 $ 20,800 $ 6,500 $ 120,900

$ 635,900 *

- The existing road bed cannot support any type of pavement over the short or long term.

- 5-6 road crossing culverts to be replaced

~Ubmitted'

Dan Perreault Manager of Public Works

2014 Budget Estimates 6th Line Reconstruction/Surface Treatment, 25th Sideroad south to Dead End

2012 AADT - 220

ITEM

Survey/Design & property acquisitions Culverts Erosion Control (rip rap, silt fence, etc.) Hydroseeding Hy-hoe excavator/gradall/earth mover rentals Vib. Compactor rental Geotextile material 8,800 t of Granular nAn (200 mm thickness) @ $12.00/t 15960 t of Granular 118" (400 mm thickness) @ $8.00/t Driveway paving Steel beam guide rails

Subtotal

1900 m in length

BUDGET ESTIMATE

$ 30,000 $ 10,000 $ 5,000 $ 10,000 $ 60,000 $ 20,000 $ 15,000 $ 105,600 $ 127,680 $ 3,000 $ $ 386,280 *

Note: *This budget estimate does not include internal costs for Township equlpment and labour. If this project was to be contracted out in its entirety, the budget estimate would have to be increased to at least double this budget estimate.

Double Surface Treatment 60,000 litres of H150S @ $1.20 per litre 1000 t of Class 2 aggregate @ $16.00 per tonne 1000 t Crush Class 2 aggregate @ $5.00 per tonne

Total Estimated Cost for Budget purposes

OBSERVATIONS

Subtotal

$ 72,000 $ 16,000 $ 5,000 $ 93,000

$ 479,280 *

- The existing road bed cannot support any type of pavement over the short or long term.

- Property acquisition required for a turn around at the dead end

Capital Labour & Equipment Esatimate

Labour $151,017.20 Equipment $ 78,726.00

\~n~\~-~

Dan Perreault Manager of Public Works

2.4

Line

7

8

13

tl 18

~

2014 Capital Budget Labour & Equipment Estimates

Proiect Labour EQuipment Total Comments

Infrastructure - 25th Sideroad/Mapleview $ 20,000.00 $

- strip & remove topsoil

Dr./County Road 27 Intersection Improvement 60,000.00 $ 80,000.00 - import fill

- import & place granular material

Infrastructure - Dead End 3rd Line north of 10th $

- grade existing gravel to prep for srr Sideroad Road Construction

2,000.00 $ 4,500.00 $ 6,500.00 - packer

- complete spot dig outs Infrastructure - 9th Line 5th Sideroad to 10th Sideroad Road Construction $ 92,000.00 $ 168,000.00 $ 260,000.00

- replace road crossing & driveway culverts - complete ditching - grading

Infrastructure - 25th Sideroad - 8th Line to 9th Line $ 3,600.00

- grade pulverized roadway

Asphalt Paving $ 7,000.00 $ 10,600.00 - import granular material - packer

TOTALS $ 117,600.00 $ 239,500.00

I

I

[ -. ~. -- .

% ,--.....;

COUNlrOr ....

SIMCOE~~\ ."' .. -~~

To:

Section:

Item Number:

Meeting Date:

Subject:

Recommendation:

COUNTY OF SIMCOE

CORPORATE SERVICES COMMITTEE

Transportation and Engineering

CS 13-094

June 12, 2013

Memorandum of Understanding - City of Barrie/Township of Essa

THAT the necessary by-law be presented to County Council to authorize the Warden and Clerk to sign the Memorandum of Understanding between the County of Simcoe, The City of Barrie and the Township of Essa substantively in the form attached as Schedule 1 of Item CS 13-094.

Executive Summary:

The County of Simcoe is undertaking intersection improvements at the intersection of County Road 27 and Mapleview Drive I 25th Sideroad of Essa. The improvements include the re-alignment of the 25th

Sideroad to Mapleview Drive, provision of turning lanes in all directions and the installation of traffic signals . Currently the County is in the process of acquiring property, re-Iocation of existing utilities and re-locating fences as part of the 2013 capital budget with the full reconstruction of the intersection expected to be completed in 2014, pending budget approval.

Background/Analysis/Options:

County Road 27 is under the jurisdiction of the County of Simcoe and is a boundary road located along the dividing line between the City of Barrie and the Township of Essa. The 25th Sideroad forms the west leg of the intersection and is under the jurisdiction of the Township of Essa while Mapleview Drive to the east is in the City of Barrie.

The County approached both the City of Barrie and the Township of Essa with respect to entering into a cost sharing agreement for the property, engineering and intersection re-construction costs .

An agreement was reached between all parties that the County will pay 45%, the City of Barrie 30%

and the Township of Essa 25 % of all the engineering and property costs. It was also agreed that the Township and the City would pay 100% of the road construction costs related to their sections of roadway as set out in Schedule B of the Memorandum of Understanding . The County will be responsible for the remaining construction costs.

The total project cost for the intersection improvements are estimated at approximately $3,800,000.

It is recommended that the County of Simcoe enter into the Memorandum of Understanding with the City of Barrie and the Township of Essa and that a by-law authorizing the Warden and Clerk to execute any and all documents relating to the transfer be approved.

June 12,2013 Corporate Services Committee CS 13-094 Page 2

Financial and Resource Implications:

The legal cost of the Memorandum of Understanding is included in the approved 2013 budget.

Relationship to Corporate Strategies:

This Memorandum of Understanding does not relate to the County of Simcoe Corporate Strategies.

Reference Documents:

There are no reference documents attached to this Item.

Attachments:

Schedule 1 - Memorandum of Understanding - City of Barrie I Township of Essa

Schedule 1 for (513-094

Prepared By:

Approvals:

Chris Doherty, Engineering Technician

Jim Hunter, Director Transportation Construction Deborah Korolnek, General Manager, Engineering, Planning and Environment Trevor Wilcox, General Manager, Corporate Performance Mark Aitken, Chief Administrative Officer

Date:

May 31 , 2013

May 31,2013 June 5,2013 June 5,2013

i : . ~ ", . .;."" ., ;(.

W"

.~ I I , ;

3:~ ___ -,' ~ .~: I i:J - ) :;. ~;.: :- ,-

DRAFT

Nottawasaga River Erosion Hazard Assessment Class Environmental Assessment, Schedule B Township of Essa

November 2013

Ref: 01-11-59/03 - EA PAR~

-.-.:

4. Preferred Solution The objective of this study has been to assess the erosion issues identified in the study area) and based on the results) develop various alternatives to address the erosion issues) ultimately leading to the advancement of a preferred solution that best suits the requirements of all stakeholders.

Alternative 0 - Reconfigure channel and fioodplain to promote the river to migrate away from the eroding valley wall - has been advanced as the preferred solution. Alternative D provides the most balanced approach to mitigating the identified erosion hazard) providing a solution to the initial problem identified at the outset of this study) while giving due consideration for all of the Evaluation Factors assessed in Section 3. Although both short-listed alternatives would require various permits .under provincial and federal legislation due to the in - and near-water works that would have to take place, it is our opinion that Alternative 0 would provide the most respect to natural river processes) the least impact on Lake Sturgeon habitat) and the most sustainable option to mitigating the identified erosion hazard.

4,1 Recommendations

The following recommendations have been provided to support the advancement of this Class Environmental Assessment to Phase 5 - Implementation:

1. Consultation with the Ministry of Natural Resources) Nottawasaga Valley Conservation Authority) and Fisheries and Oceans Canada should be initiated at the outset of Phase 5 to immediately engage these agencies and understand their respective permitting requirements to undertake the preferred solution.

2. In consultation with MNR and NVCA other Lake Sturgeon habitat restoration projects within the Nottawasaga River should be investigated as potential overall benefit actions to be considered and included in a permit application to MNR under the section 17(2)(c) of the provincial Endangered Species Act (2007), These overall benefit actions would serve to offset the impacts that may occur as a result of implementing the preferred solution) and to overall improve Lake Sturgeon habitat conditions in the Nottawasaga River.

3. Detailed geomorphic investigations should be initiated after initial consultation with these agencies to begin collecting the necessary detailed information for field and desktop-based analyses that will be utilized to inform the detailed design.

4. An Environmental Impact Study should also be initiated in order to gain an understanding of the potential environmental impacts that the implementation of the preferred solution may cause) and provide guidance on how to minimize or eliminate these impacts in the design and construction phases of the project.

5. Concurrently) a fish habitat and geomorphic monitoring program should be developed and initiated before the preferred solution is implemented. This monitoring program would provide baseline, pre-

Nottawasaga River Erosion Hazard Assessment - Class Envi r02~sessment: Schedul e B (Ref: 01-11-59/EA-v3) 42

\" -

construction conditions, and will set the stage for continued monitoring during and post-construction for a pre-determined number of years (typically 2 to 5 years depending on agency requirements). The results of this monitoring program will provide insight into the effectiveness of mitigation measures implemented during construction, as well as the performance of the constructed channel restoration over time.

6. A detailed channel restoration design should be completed by a qualified ftuvial geomorphologist, in consultation with qualified engineers and biologists. The aspects of the detailed design and construction plan will be informed by the results of the detailed geomorphic investigations and the EIS, as well as regular input and consultation with NVCA, MNR and DFO.

7. Due to the sensitive and complex nature of the Nottawasaga River in the study area, the construction of this channel design should be undertaken by a construction company who is well-experienced in river restoration.

4.2 Preliminary Cost Estimates

Preliminary cost estimates have been formulated for the projected construction design and implementation for the preferred solution (Table 4.1),

Table 4.1: Estimate costs to implement preferred solution} Alternative D.

(o~ 2 D/tl ;---- -- ---------------- It;~-- --------- --------------;------.--- -- ----E~-ti·~~i~d--Eo-~t ------- -- ----'-1 fl!6.fX>-€ r 1--·------------·------- --------------------------------------- __ ..J

~ /6, //00 , ()C> i Environmental Impact Study ! $16}000.00 i , I ~-------------------.------.-r------------. ------------------,------ .--------~

'(' 2'&.>, WD . 00 j Detailed Construction Design _ ~ $26)000.00 : 15, (It)C ,OD[ftMf71iN'6-l)"Project Administratlo-n~Permitting--.. -.. --T $187)0'0,00 -----------'-----1

--~----------~~--------~

~. 1.f5;CJ{)D .00 ~struction Over~ight j __ ~J,oo.g:OO ____ . _______ ~ i Mobilization) Access) ESC L!50,000,00 I

I E~avatio~~nd Fill~~~oval -_==-=-=-UO:OO'_~=~=~_ _-i::-JJi[:1dflf'jJ:'ff{7 ! Site Stabilization ! $120,000.00 jXlt<'/PD£I-I~E~A77tO . r-----------------------------!-------- ----- ---------, i Post-Construction Monitoring (5 years) ! $25,000.00 ; r------------------- --.-----------.... --.. ------- _ _________ J ! Project Contingency (25%) ! $63,000,00 ! ;--------------- ------ .. -- --- ------- --------·s-~b-i~iajr$32-7J-OOO.-OO-------- --.. -._--.- ----------- -----. ----1 f-----,---------·------------ - ~ ------! I HST (3% after rebate) I $9}810,00 : l---------------... ---.-.---- -... - ------,--.-------- -------------------.-- -- ----1 I Total 1 $3361810.00 I c-. _ _____________ ... ___________________ L---_________ . _________________ . __ ..!

l Contingency Stone Costs ($1 001m3) __ I $300,QQO.OO ______________ J ***Note: Excavation and fill removal is based on the excavation of approximately 15,OOOm3 of fill by the municipality or other interested parties, whereby the fill would be removed and utilized at other local development sites requiring clean fill. Under this assumption, the excavation costs would be offset by the revenue generated by the sale of the clean fill to recipient development sites.

Nottawasaga River Erosion Hazard Assessment - Class Environmental Assessment: Schedule 8 (Ref: 01-11-59/EA-v3) 43

'-JUiie Barrett

From: 1ent: fo:

Davis, Graeme [Graeme. [email protected]] November 25 , 2013 12:22 PM Greg Murphy

Cc: Dertinger, Earl; Julie Barrett Subject: RE: Proposed Tree Thinning Projects on Essa's Properties .

Hello Greg,

We have inspected the properties you requested and I apologize for not getting back to you earlier. There is work that

should be done however the associated revenues will be modest at best. Centennial Park would benefit from some

proper management in the pine and hardwood areas, however both are of very marginal quality. Access is a Iso an issue

that must be considered on this property; either an access agreement will be needed from the neighbouring property to

the east, or improvements will be needed through the campground area.

The two smaller park areas should also be managed, however it will probably be accomplished on a cost recovery basis

only.

In summary I would not recommend including any potential revenues at this time, however I would be happy to discuss --- ---------------~ further at your convenience.

Graeme

Graeme Davis, R.P.F. Forester ~ounty of Simcoe, Forestry Department

110 Highway 26. Midhurst, Ontario LOL 1 XO Phone: 705-726-9300 Ext 1177 Fax: 705-729-9832 Email: [email protected] simcoe.ca

[,VheJl necessary, it's OK to priJlt tIllS e-mnil. Pnper is (1 recyclahle, biodegmdnhle, renewable, {/I/.d 5Llstailwble prori1lct

Inade from trees. CrowiJlg awl JJw}lflging forests is good for the {,Jll 1iYo1l1J1ent providillg clea/'l air, clean 'wnter, wildlife habitat, cl1rboll 5 {omge, an d spiritual respite. ~Vorki ng .fi)rest~ 11}"(>(liile jobs an d support conm1ll Hi ties for rnillion S oIJJeople,

From: Greg Murphy [mailto:[email protected]] Sent: Friday, November 22, 2013 4: 16 PM To: Davis, Graeme Cc: Dertinger, Earl; Julie Barrett Subject: Proposed Tree Thinning Projects on Essa's Properties.

Graeme:

I understand that your Forester, Earl Dertinger, has inspected the previously identified properties owned by the

Township of Essa to see jf some tree management work can be done under a County contract. Where there any

'1roperties that can be considered l in particular, Essa Centennial Park, where there is a good hardwood stand situated

the north west portion of this property?

1

~

ESTIMATED NET COST OFTRANS1T SERVICE (Essa-Borden-Barrie)

Partial first year of operations and annualized operations

Service: Conventiona l tran sit service will run Monday to friday and will include:

- Morning peak service with 4 round trips from Barrie to Angus/CFB Borden to Barrie

- Mid-day servke with 1 round t~ip from Barrie to Angus!CFB Borden to Bame

+ ~<b.--~:'!'<t;'-"i~'>' ~~~-~':jlT;_ ;;f::'":'~~""~ .. fi " .<' _~J:{""J • "- ~,. ". , -"':"~~.£;.' :.I.IE. ''''~; . ,~ . .ct:~'''!1

ESTIMATED NET ANNUAL

OPERATING COST

Start-up cost

Annual operating costs through CoB (Note 1)

AODA Specialized Transit Services

fare revenue

Ontario Gas Tax (Note 2)

Estimated net annual operating cost

ESTIMATED PARTNER FUNDING

(Upset limits)

Estimated Simcoe County operating contribution

Total estimated partner funding

Estima~ed funding required from the Townshjp of Essa

. _--- , .... ~. -.--.- .. -.~ - , ... ,-- ... _, ,-,---- .. ~ ~ . -.... . ---

il~VI.', ! .U>l ; Cc:..t i<~to -- 1.0% ------- 7.0~~ ----'--;;:o~-

5 17,10u ~ :ii, 'lCG r 17,100

$ 151,77'3 (- 151,779 ~ 1~1,779 v' .,.,

$ 18,333 " .,> 13,333 $ 18,333

$ (15,17S) $ (?'Q,356) :) (45,534)

$ (58,333) $ (58,333) $ ~58, 333)

$ 113,701 S 98,523 $ 83,346

$ (SO,OOO, S (SO,000) $ (30,000)

$ (50,000) ~ (SO,ODO) $ , (50,000)

$ ' &3,701 $ 48,523 $ 33,346

--_ . .. ~ .- - ,,~ ~- ..

rC~ eY . A~"\0 ( ::J0

\~ ~"S

\C

:: ~:~:-::< .~.. TvPical Full Operating Year Revenue: Cost Ratio

10% 20% :>0%

$ $ $

$ 364,270 $ 364,270 S 364,270

$ 44,000 $ 44,000 $ 44,000

$ (36,427) $ (72,854) $ (109,281)

S (140,000) $ (140,000) $ (140,000)

$ 231,843 $ 195,416 -$ 158,989

$ (50 ,000) $ (50,000) $ (50,000)

$ (50,000) $ /50,000) $ (50;000)

$ 181,843 $ 145,416 $ 108,989

Note 1: Includes ONLY operating costs to Barrie Transit. Does NOT include costs for services to be directly provided by the Township of Essa, in!cuding but not limited to:

snow clearing, garbage collection, pass distribution, etc. ' _ "' _ ' r~" " "" _ "' -" """ " ' _ _ . _ _ . _ .;.. , _ ., . _ _ , , w_._.,_ .... , ...... __ ~ ..... ... _ ._ . _'._

. A •• __ .. _~' . . ... ~ , ~ , . _ ~ • • k ... ~ •• • _.... _ __ _ ~ . ,,_ . ~ . • #" _ '- "'--"-~'",,, _ . -. ~ ~ ~ _. -.'- " --"'-- " - '-'~" -~. ''''-'---'---- ---'-~-' - - '

Note 2: Preliminary estimate of Ontan0 Gas -I-aX funding, L-J br; ;,:,r;f i rrne~. [" rr.c·,mt. for '~'Jl?, ";~ !i 'JrrH~~ 9;vrwted flJnd'ng provided for partial year of operation .

e ~

TOWNSHIP OF ESSA STAFF REPORT

STAFF REPORT NO.: CA0033 -13

DATE: November 20, 2013

TO: Committee of the Whole

FROM: ">...~~ ....

Greg Murphy, Chief Administrative Officer ~'\:l.'O

Simcoe Muskoka Catholic District SChOO. I ;.~d1 Request for a New Sidewalk to be constru ~bn

SUBJECT:

Roth Street. AngUS ~ ,

~ RECOMMENDATION

That Staff Report CA0033 -13 be received; and ;}

That the Simcoe Muskoka Catholic District School Bo~~uest for another sidewalk to be constructed on Roth Street, Angus, be referred t ~udget deliberations for consideration.

BACKGROUND ~~.

The Simcoe Muskoka Catholic District S~~~rd recently informed us that the completion of the construction of the new Our Lad~ of ~Catholic Elementary School on Roth Street is near. ~

It appears that School Board rep~atives were under the impression that the municipality would be constructing a Si~~~~~o-incide with the completion of the school construction . (See Appendix "A" attachet~~

COMMENTS AND C~RATIONS Senior Managem t~~ng our Engineering Review Technician do not recall ever indicating to School Boar esentatives that a sidewalk would be constructed on the south side of Roth Street (see ~ ix "B" attached). Our engineering design standard specifications and drawi~3~ ... "A 1.5 m wide concrete sidewalk shall be placed on the streetlight side of the road o~V'~tions directed by Council .. ," and our staff are familiar with this policy,

A~Qt>~ the Board Chair has indicated that there are no sidewalks on Roth Street, I would like to p~nt out that there is an existing 1.5 m wide concrete sidewalk that is situated on the north side of Roth Street, between Mill Street (signalized intersection) and to a point just east of the River Drive intersection, which students have used in the past to go to and from the school. In front of the school, the students must cross Roth Street from the north side to the south side to enter or leave the school property. A few years ago, the municipality implemented a "No Parking)! zone on the north side of the street and posted the prescribed signage to make it safer for students to cross the street at that location.

CA033-13 Page 2 of 4 SMCDSB Sidewalk Request Roth St.

While it is true that there is a high traffic volume on Roth Street, from Mill Street into Tim Horton's, the traffic volume is significantly less between Tim Horton's and River Drive in the vicinity of Our Lady of Grace Catholic Elementary School, as most vehicles exit Tim Horton's and head back to Mill Street to go to their destination.

DESIGNATED SCHOOL CROSSING ZONE

During the site plan development process, there were discussions held on whether or not ~ designated School Crossing zone complete with pavement markings should be impleme ~~ front of the school. It was pointed out by our staff that a Signed School Crossing co ith pavement markings can only be implemented if the guidelines provided in the Minis Transportation's - Ontario Traffic Manual are adhered to along with the corresrYC\IRaCnn", legislation under the Highway Traffic Act. ~

If Council was to deem this location to be suitable for a designated SCh~~Sing zone, then it will be necessary that it be designated by By-law and then superviil.~ adult school crossing guard hired by the municipality or the person be emplOY~ r contract with the municipality to provide the services of a school crossing gUar~dC ance with Section 176( 1) of the Highway Traffic Act. A supervised cross walk c u s the municipality about $10,000.00 per year in employee compensation and insura~~. f ~ s, and set a precedent for future similar requests from other school communities. ~ ,-'<..I

PEDESTRIAN CROSSOVER ~ ~

Council could consider implementing a pede~( . ssover at a location fronting the school, which is a protected pedestrian crossing at . Ignalized location. An overhead "X" sign, certain ground mounted regulatory signs~~ rian-oriented information signs, flashing amber beacons and pavement markings ar~ ~~ponents of the Pedestrian Crossover that are required to be installed. ~ "

The purpose of this Overhead" ' i is to alert drivers to the presence of a Pedestrian Crossover, and to indicate e exact crossover location. Pedestrian-activated flashing amber beacons provide ~. warning, letting drivers know that pedestrians are about to cross or are actually cro . ~the street. Students would have to be trained on the proper use and safe crossing tec~ s at the crossover. It is not necessary for a School Crossing Guard to be present. \~

However, sf1; . is design concept be implemented in front of the school, I suspect that there ~~

will be ~~n laced on the municipality in the future to provide an adult school crossing guard R. ~.})cation in any event.

T<e~trian Crossover would cost about $60,000.00 to install and there would be ongoing ma1htenance and repairs costs (excluding the cost of a Crossing Guard).

MID-BLOCK SIGNALS/PEDESTRIAN CROSSING

The Highway Traffic Act Regulations allow for Council to designate by By-law a traffic control signal system to be erected and maintained at a place other than an intersection, in which case, the purpose is to solely allow crossing of the roadway by pedestrians. This traffic control system is activated when a pedestrian pushes a button on the signal mounting poles on either side of the street so that vehicles stop when there is a red light facing them and then

e,'f

CA033-13 Page 3 of4 ~\ SMCDSB Sidewalk Request Roth St.

pedestrians cross the street while the pedestrian "walk signal" is displayed. It is estimated that the cost of a traffic signal system here would be about $90,000.00. Again, it is not necessary for an Adult School Crossing Guard to be present if this traffic control signal system was installed here.

SIDEWALK CONSTRUCTION

If Council supported the construction of a 1.5 m wide concrete sidewalk on the south side of Roth Street, from Mill Street to River Drive, it would be necessary to enclose the roadside~tch to accommodate this proposed sidewalk construction. The proposed work could be donEfl~o phases, as follows: . ~

Phase I - Mill Street to West Entrance of School ~'\:): Item Length ~t Estimate

Enclose roadside ditch with storm sewers, 3 catch basins and grates Construct 1.5m wide concrete sidewalk

75 m ~. 'I 5,000.00 136 m . ~ 20400.00

SUb~. $35,400.00

*cost estimate does not include any costs for utility relocates (if re~ 0 be done)

Phase 2 - River Drive to East Entrance of School ~

Item ,.~~ Enclose roadside ditch with storm sewers, C">~

Preliminary Cost Estimate

3 catch basins and grates ~ 88 m $17,600.00 Construct 1.5 m wide concrete sidewalk "''\:): 96 m $14,400.00

• ~" Sub-total: $32,000.00

'cost estimate does not incl ude any c~ ~ utility rei ocates (if req u ired to be done)

It should be noted that this~~~nario is in existence at the Angus Morrison Public School on Simcoe Street, Angus~S~nts must cross Simcoe Street from the sidewalk situated on the south side to enter or le~'ttle school property, which is situated on the north side.

On two differenio 0Si s in the past, Council did not approve the Catholic School Board's request to cons t~other sidewalk on the south side of Roth Street since there was already a sidewalk lo~~ he north side for the students to use and Council may wish to consider maintai~'n ~ t~ )osition. I recall that this was mentioned to the Catholic School Board's represe . s during one of the site plan review meetings.

~ If~ ~alk is constructed on the south side of Roth Street, there will be ongoing maintenance an~epair costs to be considered in future operating budgets.

FINANCIAL IMPACT

There were no funds allocated in the 2013 Capital Public Works budget for the construction of an additional sidewalk on Roth Street.

\;' CA033-13 SMCDSB Sidewalk Request Roth St.

Page 4 of 4

SUMMARY/OPTIONS

Council may:

1. Take no action. 2. Refer this matter to 2014 budget deliberations for consideration. 3. Deny the request of the Simcoe Muskoka Catholic District School Board for the

construction of another sidewalk on Roth Street. ~

4. Implement other traffic control measures as deemed appropriate by Council. . ~ ~

~ro CONCLUSION

Staff recommends that Option No. 2 be approved.

Respectfully submitted,

Greg Murphy Chief Administrative Officer

Attachments: 1. Appendix "A" - SMCOSB letter 2. Appendix "B" - Interoffice Memo ~'~ 3. Append~x "C" - Map show!ng, ~ '&~Yidew~lk o~ north sid~ of Roth Street . 4. Appendix "0" - map showing ~~" f roadside ditch enclOSing and proposed Sidewalk

on south side) ~~

R.;~ ~ ~

~~ S

5786 Simcoe County Road 21 Utopia, Essa Twp, Ontario LOM ITO

Whe-ce Town and C()(J ntf)' Meet

MEMORANDUM

TO: Mayor and Members of Council

DATE: Decen1ber 6,2013

FROM: Jube Barrett~ Treasurer

SUBJECT: Consideration of a Wage Increase for Township Employees

Recommendation

Telephone: (70S) 421~ Fax: (705) 424-2367

Web Site: www.essatownship.on.ca

It is recommended that consideration be given to increasing the salaries and wages for all elnployees and members of Council by the Consun1er Price Index for Ontario of 0.9% for 2014.

Analysis The Canadian Consumer Price Index (CPI) for all items increased by 0.7% for the period October 2012 to October 2013. The Ontario cpr for all items increased by 0.90/0 for the same period. [Attached]

The 2014 budgets include a proposed wage increase ofO.9%.

Total 2014 proposed wages and benefits for the Township, excludjng volunteer firefighters, including Counciltnelnbers and including Library staff is $3,843,232

All cOlnbined 2013 budget wages and benefits were $3,668,063. 2014 proposed wages/benefits is 4.8% greater than 2013 for the following reasons:

1. .09% cpr increase 2. More recent hires receiving grid increases at approximately 40/0 increments at their anniversary

date. 3. Approxin1ately $52,000 increase in dental, drug and ShOli tenn disability premiulns. 4. The Fire operating budget has an extra $10,000 in wages and benefits representing a two month

staffing transition period.

The Public Works operating budget has an increase of $22,000 in wages and benefits for sidewalk operations. There are two sidewalk plows and two pali time elnployees are required for this service. This increase is a reallocation from the Transportation operating budget.

Respectfully submitted,

9'i::.-~ g CV\A-LQ

Julie Barrett, Treasurer

Reviewed & Supported,

~::(ff 31

Consumer Price Index, by province (monthly) (Ontario)

-1~ ,-----... ----.------ ... ----- --.-

Statistics Canada

Related tables: Consumer price indexes.

Consumer Price Index, by province (monthly)

(Ontario)

October 2012

September 2013

October 2013

September 2013 to October 2013

Page 1 of 1

October 2012 to Octo ber 20 IJ

2002=100 % change

Onto

\1I·j({"Ill';

j-hlll:icilO ld Orc:r3[!lllb. f'llrnbhmg" "nd ,'('Fllpmc'l l

1\ It.d'!(l!fC b~\ ~ra~,'~ and (nh(l(Cl)

t1r,,}d~lcLo\

Specia I aggrega tes

122.2

130.5

125.5

114.2

92.1

]30.7

118.3

108.7

139.2

120.7

li9.8

1578

123.5 123.3

131.7 132.4

127.4 127A

115.6 115.4

89.8 90.3

131.8 131.2

1196 IJ9.0

110.3 109.2

141.0 l-t 1.1

122.0 121.7

120,7 120.9

1640 158.7

Sou rec: Statistics Canada, CANSIM, table 326-0020 and Catalogue IIOS . 62-00J-X and 62-0 IO-X Last modified : 2013-1 1-22

-0.2

05

0.0

-02

0.6

-0.5

-0 .5

-I 0

0.1

-0.2

0.2

-3.2

To learn more about the Consumer Price Index, see Your Guide to the Consumer Price Index.

0.9

I 5

1.5

1.1

-2 .0

04

0.6

0.5

1.4

0.8

0 .9

0.6

Find information related to this table (CANSIM table(s); Definitions, data sources and methods; The Oaily; publications; and related Summary tables).

Date modified: 2013-1 \-22

http://\VYvw.statcan.gc.caltables-tableaux/sum-solTI/lOl/cstOl/cpisOlg-eng.htm 26/11l2013

Consumer Price Index, by province (n1onthly) (Canada)

Statistics Canada

Related tables: Consumer price indexes,

Consumer Price Index, by province (monthly)

(Canada)

October 2012

Septemhcr 2013

October 2013

September 2013 to October 2013

',-

Page 1 of 1

October 2012 to October 2013

1q

2002=100 % change

Canada

\IJ-it(,lll~ 122.2 123.3 123.0

130.5 131.9 131.7

1276 [290 129.2

113 .5 114,5 1I~.7

94.7 93 .7 94.0

128.6 1293 128.5

1185 1184 117.9

106.6 107,9 106.9

137.8 [40.9 J-tl.O

Special aggregates

1205 121.6 121.3

1192 120.1 120.3

159.5 163.0 157.0

Source: Statistics Canada, CANSIM, table 326-0020 and Ctltaloguc nos. 62-001-X and 62-01O-X Last mod died ' 2013-1 1 -22

-0.2

-0 ,2

0.2

02

03

-06

-OA

-0.9

0.1

-0.2

0.2

-3 .7

To learn more about the Consumer Price Index, see Your Guide to the Consumer Price Index.

0.7

0.9

1.3

1.1

-07

-0 1

-0.5

OJ

2.3

07

0.9

-1.6

Find information related to this table (CANSIM table(s); Definitions , data sources and methods; The Daily; publications; and related Summary tables) .

Date modified: 2013-11-22

htlp://vvwvv.statcan.gc.ca/tables-tableaux/sun1-som/1O IIcstO 1 /cpisO 1 a-eng.htm 26/1112013

S,-\J\ L\ ~ ~ ~e.n~·~ks.

f \Lt ~f' d e.. cl \~ E cJ.. ~ K enC2 ~u'cc-\ Ro..X ~ ~ .

THE COUNTY OF SIMCOE. COUNTY-WIDE CONSORTIUM PROGRAM

The Township Of Essa

Benefit

Volume

Basic Ufe Insurance 2,428,000 S

Basic AO&D Insurance 2,428,000

Dependent Life Insurance 38

long Term Disabitity Insurance 131,484

Weakly Indemnity Insurance 34,499

Extended Health Care

Active Employees & Council Members

Single 13

Family 37

Retired Employees

Single

Comparison Of Current And Renewal Costs Renewal EffectIve January 1. 2014

Current Cost Originally Proposed Renewal Cost

Unit Monthly Unit Monthly

.8.aill Premium ~ Em!:ni.Ym Adjustment

0.208 $ 505.02 $ 0.208 S 505.02 0.0%

0.025 60.70 0.025 60.70 0.0%

2.45 93.10 2.45 93,10 0.0%

1.512 1,988.04 1.512 1,988.04- 0.0%

0.451 1,555.90 O.!192 3,422.30 120.0%

83.80 1,089.40 9704 1,261.52

283.77 10.499.49 328.61 12,158.57 15.6%

81.73 94.64

Unit

.8atQ

$ 0.208

0.025

2.45

1.512

0.902

92.26

31243

89.98

Exhibit 1 Page 1 Of 1

Negotiated Renewal Cost "

Monthty

Premium Adjustment

$ 505.02 0.0%

80 .70 0.0%

93.10 0 ,0%

1,988 04 0.0%

3,111.81 100.0%

1,199.38

11,559.91 10,1%

Family 1 279.64 279.64 323.82 323.82 15.8% 307.88 307.88 10.1%

'ental Single 12 38.51 402.12 55.49 665.88 53.64 643.68

Family 37 94.15 3,483.55 135.67 5.019.79 44.1% 131.15 4.852.55 39.3%

TOTAL MONTHLY PREMIUM - ALL BENERTS $ 20,016.96 $ 25,498.74 $ 24,322.07

TOTAL ANNUAL PREMIUM - ALL BENEFITS $ 240,203 ,52 $ 305,984.89 $ 291,SM.84

Variance To Current Cost $ 65,781.3& 27.4% $ 51,661,32 21.5%

::t', Mosey Ard Mosey 8eflofit Plan Consultants

Ms. Julie Barrett, AMCT Treasurer The Township of Essa 5786 County Road 21 Angus, ON LOM 1 BO

Dear Julie:

M osey :~t Mosey Benefit Plan ConSII/lanlS

Re: Claims Experience & Estimated Renewal Projection

August 23, 2013

The Employee Benefit Program for the employees of the Township of Essa transferred to Sun Life from Manulife Financial effective June 1, 2012 . The Extended Health Care and Dental premium rates were guaranteed by Sun Life for the 19 month period June 1, 2012 to December 31,2013.

We are pleased to provide you with an update of the claims experience for the Extended Health Care and Dental benefits, for the 11 month period September 1,2012 to July 31, 2013 . In addition, we have projected the estimated renewal adjustments that would be required at the next renewal, January 1, 2014,

Extended Health Care And Dental Benefits - Experience And Estimated Renewal Projection

The Extended Health Care and Dental benefits for the Township of Essa are underwritten on a fully experience-rated, non-refund basis by Sun Life, The premium rate adjustments applied at each renewal are determined solely on the basis of the claims experience for the Township of Essa; the claims experience for the other partiCipating members of the Simcoe County-Wide Consortium does not impact the premium costs for the Township of Essa.

i\lississaugll 100 Mi\vcrton Drive, Suite 604 Mississ311ga, Ontario L5R 4Hl

LeI: 905 361-2014 fax : 905361-2015 Loll free : I 800 268-8383

\\ 'v\' \\, 1l1(bc"(\I1Lirn(j~e\ .co ill

Picl{cring 1315 Pickering Parkway, Suite 210

PicKering, Ontario Ll V 3P2 tel: 905831-2571 fax: 905- 831-2576

loll free : I ROO 373-6488

Page 2

Ms. Julie Barrett, AMCT The Township of Essa

August 23, 2013

The claims experience period used by Sun Life to determine the required adjustments for the renewal on January 1, 2014 is September 1, 2012 to August 31, 2013.

The Extended Health Care coverage for the Township of Essa is running below the target loss ratio level, with a paid loss ratio of 75.9% for the 11 month period September 1, 2012 to July 31, 2013.

$ 130,148 75.9%

The renewal of the Extended Health Care benefit at January 1,2014 will be the first renewal following the transfer of the Plan to Sun Life. In this regard, Sun Life will be establishing the reserves for incurred but not reported claims (IBNR reserves) at this renewal.

When the claims experience for this 11 month period is considered and has been modified to reflect the anticipated utilization and inflation and the required adjustments to the IBNR reserves, the projected renewal as at January 1, 2014 is an increase to the Extended Health Care premium rates of approximately 10%.

The Dental coverage for the Township of Essa is running at a level significantly higher than the target loss ratio, with a paid loss ratio of 104.3% for the 11 month period September 1, 2012 to July 31,2013.

$ 42,718 104.3%

The renewal of the Dental benefit at January 1, 2014 will be the first renewal following the transfer of the Plan to Sun Life. In this regard, Sun Life will be establishing the reserves for incurred but not reported claims (IBNR reserves) at this renewal.

When the claims experience for this 11 month period is considered and has been modified to reflect the anticipated utilization and fee guide adjustments and the required adjustments to the I BNR reserves, the projected renewal as at January 1, 2014 is an increase to the Dental premium rates of approximately 42%.

We note, however, that the Dental premium rates implemented by Sun Life at the transfer on July 1, 2012 were 15.0% lower than those which applied with Manulife Financial immediately prior to the transfer. In this regard, following the implementation of a 42% increase at January 1, 2014, the 2014 premium rates will be 20.7% higher than those which applied with Manulife Financial prior to the transfer.

In comparison, the paid Dental claims for the Township Of Essa during this most recent 11 month period are approximately 16% higher than the paid Dental claims during the last renewal analysis period with Manulife Financial.

Mo ... ey (; Mosey Benefits Expertise to Ontario's Public Sedor"

l.b

Page 3


August 23, 2013

Life, Long Term Disability and Weekly Indemnity Insurance - Renewal Projection

The other coverages for the Township of Essa (Life Insurance, Long Term Disability Insurance and Weekly Indemnity Insurance) were transferred to Sun Life effective June 1, 2012 . The Life Insurance and Long Term Disability Insurance are subject to the following premium rate guarantees:

~ A 43 month premium rate guarantee (until the renewal on January 1, 2016) for the Life Insurance premium rates.

'r A 31 month premium rate guarantee (until the renewal on January 1, 2015) for the Long Term Disability Insurance premium rates.

In this regard, the premium rates for these benefits will not be subject to review at the renewal on January 1,2014.

In relation to the Weekly Indemnity, the renewal premium rate adjustment for each specific participating group is determined based on the overall claims experience for the County-Wide Program and then adjusted to reflect the specific group's own claims experience and how this relates to the overall Program's experience.

The Weekly Indemnity coverage for the Township of Essa, for the 11 month period September 1, 2012 to July 31, 2013, is running at a level significantly higher than the breakeven loss ratio, with a paid loss ratio of 186.9%.

$ 16,519 186.9%

In their renewal calculations, Sun Life normally considers the claims experience for the past 3 years. However, as the coverage was only transferred to Sun Life on June 1,2012, the claims experience which will be considered at the renewal will be for the period June 1, 2012 to August 31, 2013. In addition, Sun Life will likely only apply a degree of credibility to the actual claims experience at this renewal, with the balance of the required renewal adjustment based on the manual rate determined by the employee demographics.

We anticipate, on the basis of this claims experience, that Sun Life will propose a 100% increase to the current premium rate at the renewal on January 1, 2014.

Aggregate Renewal Projection

When the estimated projected adjustments under the Weekly Indemnity, Extended Health Care and Dental benefits are considered in conjunction with continuation of the Life and Long Term Disability Insurance premium rates , the total premium for the Township of Essa is projected to increase by approximately 22% at the renewal on January 1, 2014 . This would equate to an increase in the annual premium of approximately $51,800.

Mosey.'· Mosey Benefits Exper'tlse to Ontario's Publlc Sector'

Page 4


August 23, 2013

We anticipate receiving the renewal proposal from Sun Life in early November. After we have completed our analysis of the requested renewal adjustments and our negotiations with Sun Life, we will prepare our report to the Township of Essa concerning the renewal position that has been secured for January 1, 2014. This report should be available early in December.

In the interim, please do not hesitate to contact us should you have any questions or comments concerning this experience update.

Regards ,

Abigail O'Neill Consultant Mosey & Mosey Benefit Plan Consultants

Cc: Douglas Stewart, Mosey & Mosey Benefit Plan Consultants Judy Caggiula, Mosey & Mosey Benefit Plan Consultants

Mosey :', Mosey Benefits ExpertIse to Ontario's Public Sector

,b

Julie Barrett

From: Sent: To: Cc: Subject: Attachments:

Caggiula, Judy [[email protected]] November 15,20133:12 PM Julie Barrett O'Neill, Abigail; Greg Murphy RE: Sun Life 'premiums for 2014 Essa 2013 09 ~roposed Plan Changes. pdf

Hi Julie. Further to my voice mail message that I just left for you, attached is a spreadsheet dated October 4,

2013 which does provide some cost saving options for you to present to Council. Some alternatives to look at

(some of which were looked at in the past) include the following:

Please let me know whether you'd be interested in any of the proposed saving options above, and confirm the

timeline we need to meet for your delivery to council.

1. 90% coinsurance for drug benefits only

2. Deductible Increase Options including i) $25 single; $50 family; ii) $75 single; $150 family; iii) $100 single; $200 family; IV) $250/$500

3. Vision Care - Eliminate except for eye exam coverage; employees would need to budget for their eye

glasses

4. Orthotics - Add a 50% coinsurance so employees contribute to the cost

Regards,

Judy Caggiu/a Service Advisor Mosey & Mosey Benefit Plan Consultants 100 Milverton Drive, Ste. 604 Mississauga, ON L5R 4H1 905-361-2014, ext. 228 800-268-8383, ext. 228 905-361-2015 (fax) www.moseyandmosey.com

Stay current with the latest industry news at http://moseyandmosey.com/news/

This e-mail message (including attachments, if any) is intended for the use of the individual or entity to which it is addressed and may contain information that is privileged, proprietary, confidential and exempt from disclosure. If you are not the intended recipient, you are notified that any dissemination, distribution or copying of this communication is strictly prohibited . If you have received this communication in error, please notify the sender and erase this e-mail message immediately.

From: Julie Barrett [mailto:[email protected]] Sent: November-1S-13 2:46 PM To: Caggiula, Judy Cc: O'Neill, Abigail; Greg Murphy Subject: RE: Sun Life premiums for 2014

Hi Judy and Abigail,

f

TOlal Currenl Annu~1 Heallh Care Prem,ums Tolal Curnent Annual DenIal PremIumS

TOI;)I Prenllu ms

EXlfIlIded Health Care

Ho~ilal Coverage

Reimbursement

Druo Covera>le

DenIal

Basic- ServIces

FeB Guide

Heallh Care Spending Account

-- - ---

Y" ,,"osey And Mosey Beoufil PI.n Consultanls

153,111.48

66 ,598.44

219,709.92

Option

Currenl

Prop_osed I

Currenl

Proposed 1

Currenl

Proposed 1

P,oposed 2

Proposed 3

Option

ClInenl

PlOposed I

Currenl

Proposed 1

Option

Currenl

Proposed 1 ...

COUNTY OF SIMCOE, COUNTY-WIDE PROGRAM The Township Of Essa

Proposed Plan Design Changes

November 18, 2013 Class A & B· Active Employees & Council Members

Single Rale

Heallh Care Monlhly Rales' $ 92.26 Dental Monlhly Rales 53.64

Plan Design

Single Family

Coverage cunenlly covers sern~pnvale hospllal rooms and convalescenl care.

Remove alilmsp'lal coverage. $ 11.85) $ (6 .25)

Reimbursement is tOO% 10Uowing sallslacllon ollhe annual deductible.

Reduce the level 01 rermbursemenl for all benelits including drugs 10 80% (Ol.I-<>I·Country amI Travel ASSISI remaIn al 100%). $ (22.14) $ (7~.98)

Drugs legally requiring a prescrrpllon are covered OIl 100% reimbursemenl. Coverage does nol currenlly <ndude a dispensing lee cap, nor a generic substitulion reqlJ.remenl.

Introduce a dlspenslnq lee cap of S9.00 per preSCription, $ (1.38) S (4.69)

Llmll rermbursemenl 10 Ihe cosl ollhe equivalenl generic drug. unless Ihere 1$ no_generiC equrvalenL $ 11.85) $ 16.25)

Move 10 a 2 Iler lormulary, wnereby cJrugs on I~e nalionallormulary are covered al 100% rermbursemenl, and drugs Ihal are nolan Ihe nal,ol1al lormulary, bUI are on Ihe cUrren! lormulary are covered al BO%. $ (4.06) $ ..113.75)

Plan Design

Single Family

Reimbursemenl is 100% 10' Basic Services whh no maximum.

Reduce Ihe level 01 relmbursemenl 10 80% lor Basic DenIal SeNlces. $ Jl1 .80) $ (28.85

RElimbursemenl is based on Ihe currenl Onlano Denial AssoCtalion lee gUIde.

Change Ihe fee gUIde upon whrch relmbursemenlls based to Ihe lee guide In ellecl .n Ihe year prror 10 Ihe year in whiCh Ihe e~pense IS

Incurred (one year lag baSIS). $ j1.07) $ 12.62)

Plan O~lgn Single Family

No Coverage

Reduce EHC (,ncludlng Drugs) ant:! DenIal coinsurance 10 80% and __ N,Ai Implement a HCSA 01 $840/cer1. ___ --- --- ~

Family Rale

312.43

131.15

Percentage Adluslment

-2.0%

-24.0%

-1.5%

-2 .0%

-4 .4%

Perceotage Adluslmenl

-22.0%

·2 .0%

Percentage Adjustment

NiA -

$

$

S

$

$

$

$

$

SIngle

13 13

Monthly Premium

FamIly

37

37

Annual Premium

Adjustment Adjustment

(255.30) S (3,064)

(3,062.08\ $ (36.745)

(191.47) S (2,298)

1255.301 s l3,O64)

I

J561.53) $ 16,7381

Monthly Annoal Premium Premium

Ad/USlmenl Adlu9tment

(1,220.65) $ (14,650)

JI10.85) $ (1.330)

Monlhty AnnUl" Premium Premium

Adjustmenl Adjustmenl

_4,282.92 S 51,395

~

:Au;,! CO~PLL{ey- !1eC)CA'y~- fV)e/'+S ACCOUNT #02-03-030-142-6060 /

Microsoft 2013 exchange server license + user licenses

(we now use exchange 2003 - if we don't upgrade by April 2014 we

will no longer receive support which may open our system to

viruses.)

ANTI-VIRUS UPGRADES 2015

(yearly upgrade)

BACKUP SOFTWARE

MICROSOFT OFFICE 2010 LICENSES (35 users)

(presently some computers are using 2010 but majority are

using XP which will no longer be supported in 2014)

COMPUTERS/MONITORS (8 NEW COMPUTERS @ $1200 EACH)

(this will be the start to a 4 year rotation of our computer inventory)

PRINTER - TREASURY

TOTAL

CAPITAL BUDGET

SERVER

(If the present servers are not updated, the present email or data

server can go down and it could take upwards of 5 to 7 days to get

back up and running.)

FILING SYSTEMS - UPSTAIRS VAULT (not in 2014 - to be reviewed in 2015

budget)

$ 6,000

$ 2,500

$ 2,000

$ 15,000

$ 9,600

$ 900

$ 36,000

$ 20,000

$ 22,000

5786 Simcoe County Road 21 Utopia, Essa Twp. , Ontario LOM ITO

TO: Greg/Julie

FROM: Diane Straus

DATE: November IS, 2013

SUBJECT: Office wish list

MEMORANDUM

Telephone: (705) 424-9770 Fax: (705) 424-2367

Email: [email protected] Web Site: www.essatownship.on.ca

1. New Thermostats in all 4 washrooms. - 4 programmable ones installed $440.00 - tX°1 . ,_1 I"'. e c t) "Y"',-AE"~{ -e'c-"\...-

Or replace existing ones installed $285.00

2. Wood chips, flowers, bushes for all front gardens. $1,500

3. New light fixtures in all 4 washrooms, lower level foyer & employee entrance. $3,576.00

4. Accessibilty Items: a. Counters $10,000 additional work as required. - Ii' C I u....r.l t'd 1''""\ :2.0 1«-/ d rc<- f I- b L'-cj <--+ .

;?e c (; ,,,,,,-,...,..., e r'\d ..... "' c.,c b. Doors $24,600 .- -1--0 b'-2. (-0,.. S ' d € 1-----e...ol 1..-.. ..20 I 5

c. Bathroom reno's $21,500. ~ h b ~ {. (:) n '> J (.l€r ~cJ.. I '" 2G J 10

5. Water cooler lower level kitchen $150

6. Pest control $600

7. Temp Air Preventative maintenance contract $1500

Total recommended: $63,711.00

Ontario Provincial Police

Police provinciale de l'Ontario

November 20, 2013

CAO The Township of Essa 5786 Simcoe County Road 21 Utopia, ON LOM 1 TO

Dear Sir/Madame:

Municipal Policing Bureau Bureau dcs services policicl's des IllLlnicipalitcs

777 Memorial Ave. 777, ave Memorial Orillia ON L3V 7V3 Oril!ia (ON) L3V 7V3

Tel: (705) 329-6200 Fax: (705) 330-4191

File number/Reference: 1061

Re: 2014 Municipal Policing Cost Estimate - Ontario Provincial Police (OPP)

Please find attached the 2014 estimated OPP policing costs for the The Township of Essa, in accordance with the contract between the The Township of Essa and the Ministry of Community Safety and Correctional Services.

The estimated salaries are based on the terms of the 2011 - 2014 Compensation Framework Agreement between the Ministry of Government Services and the Ontario Provincial Police Association. The Agreement states that following a two-year across the board salary freeze, ending December 31, 2013; the general salary increase in 2014 will be determined by the salary of the highest paid police service in Ontario. In May of this year, we communicated to our municipalities that we projected the 2014 salary increase to be 8.55 percent. The final rates for 2014 remain unsettled; however the current projection continues to be at the same level reported in May. A general salary rate increase of 8.55%) has been included in this cost estimate.

The Ministry of Government Services sets OPP benefit rates each year. The current benefit rates have been included in the estimated costs and will be applied to the final year end reconciliation (26.6% for uniform officers and 25.5% for civilian staff). The increased cost of termination and severance payments resulting from recently higher attrition rates has resulted in an increase in the uniform officer rates in comparison to last year's rate.

The costing formula applied to municipal policing costs has been subjected to the regularly scheduled annual review. The 2013 Cost-Recovery Formula has been integrated into the 2014 estimated policing costs, as applicable. A copy of the 2014 OPP Cost Schedule for Municipal Policing has been attached for your reference. For additional information regarding the Cost-Recovery Formula please refer to the document Understanding Ontario Provincial Police (OPP) Municipal Policing Costs available to the public at http://www.opp.ca/ecms/index.php?id=595.

A credit for Provincial Services Usage (PSU) has been included in the 2014 total estimated policing costs, reducing monthly billings for the year. The PSU credit compensates municipalities for the deployment of officers to other areas in response to investigations or other occurrences deemed to be provincial responsibilities. Municipalities are being credited for one half of their three-year average actual PSU percentage rate, to a maximum of five percent of their 2014 estimate. A final adjustment for actual PSU experience will be reflected in the year-end reconciliation.

Please note, that interest will be charged on overdue accounts and it is applied retroactively to outstanding balances.

If you have any questions regarding this estimate, please contact Catherine McCauley, Manager Municipal Policing Financial Services Unit, at (705) 329-6913.

Yours truly,

R.A. (Rick) Philbin Superintendent Commander Municipal Policing Bureau

Attachments c: Chair, Police Services Board

Detachment Commander, Nottawasaga OPP ec: Commander, Central Region

O.P.P. COSTING SUMMARY ADJALA-TOSORONTIO; ESSA; NEW TECUMSETH Estimated POlicing Costs for the period January 1, 2014 to December 31,2014 2013 Cost Recovery Formula

Salaries and Benefits (Note 1)

Uniform Members

Inspector .. . .. . . . . ........ .. .. .. . . . .... .. . Staff Sergeant-Detachment Commander. . .. .. . . . . . Staff Sergeant . . . . . . . .. ... . . . . .... ... . . . . . . Sergeant . .. . . .. ... . .... .. . .. .... .. .. .... . Constables . . ... . . . . . . ... . ... . .. . ... . . . ... .

Total Uniform Salaries

Positions

0.89

$

127,312

0.89 106,869 6 .31 671,908

59.00 ___ 5,-,5_87-:.,_41_8_

Overtime . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. (3 Yr Avg %)

Contractual Payout (Vacation & Statutory Holidays) . ....... .... . .. ... . . . . . Shift Premiums . .. . .... . ... .. .... .. .. ... ... . .. ... .... . ... ... . .. .. . . Benefits (26.6% of Salaries; 2% of Overtime) .. . . .. . . . . . ...... .. . .. . . ... ... .

Total Uniform Salaries & Benefits Civilian Members

Court Officer .. .. . . .. ... . ... . . . . . . . .. .... . . Detachment Administrative Clerk . ....... . . . . ... . Fleet Co-ordinator . .. . ... . . . .. . . . .. . ...... . .. . Detachment Operations Clerk . .. .. .. ..... ..... . Communication Operators ... .. .... . ...... . . . . . Prisoner Guards Salaries & Benefits .. .. . .. .. .. . . Office Automation Support Salaries & Benefits . ..... . Telephone Support Salaries & Benefits .. .. .. .. . . . . Operational Support Salaries & Benefits .. . ... .. . . . .

Positions

3 .00 7 .39 0.89

$

186,456 444,738

45,370

346,453 91,108 26,098

7,850 258,833

6,493,506 254,648 246,753

44,084 1,732,366

Sub-total Civilian 1,406,905 Benefits (25.5% of Detachment Staff Salaries; 19.1% Part-time) . ....... . .... .. . . .. ____ 17_2...!..,5~2_4_

Total Civilian Salaries & Benefits

8,771,357

1,579,428

fTotal saiaries & Benefits ' .' ~ - · · - ' · -· - ·· · " ' : · -; · ·l ' ~-'~'·- -·· I -~-'': '' ' - . " . '~

1,oJ350 ,??5 .

Other Direct Operating Expenses

Communication Centre . ... . . ... . ... . ...... . . . . . Operational Support ... . . . . . . . . .. ... . . .. . .. .. . . RHQ Municipal Support . .. .. . ...... . .. . .. .. ... . Vehicle Usage . .... . . . . . . . .. . . . .. . .... . ... .. . Telephone .. ...... ... . . . . . ... .. .... .. .. ... . . Detachment Supplies & Equipment .. . .. .. ...... . . . . Accommodation ... . . . . . .... .. . ...... . . . .... . . Uniform & Equipment .. .. .. .. .. .... ... . .. ... . . . Uniform & Equipment - Court Officer ... . .... . . . . .. . Cleaning Contract . .. .... . . . . . . . . . . .... . . .. . . . Mobile Radio Equipment Repairs & Maintenance . .... . Mobile Radio Equipment Maintenance -Court Officer . . . Office Automation - Uniform . ... . ... . .. . . . .... . . . Office Automation - Civilian . . . . . . . . . . . (Note 2)

Total Other Direct Operating Expenses

) "

17,041 60,582

134,583 540,611

75,946 35,558 39,449 78,764

2,061 20,328 53,068

2,373 94,060 14,232

2014 Total Estimated Gross PoliCing Cost. . ... . . .. ... .. .... . . . . . ... . . . . . . .. .. .. . .. .. . . . .. . $

Provincial Services Usage . . . .. ......... .. ... . .. ..... .. . ... .. . . ..... . .. . . . ...... .

. ..

1,168,656

11,519,441

(445,418)

TOTAL ESTIMATED POLlCi'NG CbS.T $ '11 ;074;023

1) Uniform salaries are estimated 2014 salary rates. The civilian salaries (exctuding Support Staff) are estimated 2014 salary rates. The formula rates applied for Support Staff salaries and benefits are based on fiscal 2012-13 costs.

2) One additional desktop computer at a cost of $1 ,765 each was added to the Office Automation - Civilian costs.

5t

2014 OPP Cost Schedule for Municipal Policing Including 2013 IVlunicipal Cost-Recovery FornlulaO

Unifol1l1 Staff Salary Rates t} (Based on Estimated 2014 Salary Rates)

Overtime Rate t}

Shift Premium 0

Contractual Payouts Rate t} (Vacation and Statutory Holidays)

Civilian Staff Salary Rates t} (Based on Estimated 2014 Salary Rates)

Benefit Rates @)

Suppoli Salaries and Benefits Cost 0 (cost per uniform member)

Other Direct Operating Expenses CODOE) 0 (cost per unifonn member, unless

othenvise stated)

$143,047 Inspector Staff Sergeant Staff Sergean t Sergeant Constable

$129,124 (Detachment Command er) $120,077 (Program Manager) $106,483

Part-time Constable $94,702 $72,500

6.6% of uniform staff salaries

$675 per uniform member (sergeant and below)

3.80/0 of full-time uniformed staff salaries

COUli Officer $62,152 Detachment Administrative Clerk $60,181 Caretaker $50,977

26.6 % uniformed staff (part-time 20.6%) 25.5 % civilian staff (part-time 19.1 0/0) 2 % overtime payments

Communication Operators Prisoner Guards Office Automation Support Telephone SuppOli Operational Support

Communication Centre Operational SuppOli RHQ Municipal Support Vehicle Usage Telephone

$5,164 $1,358

$389 $117

$3,858

$254 $903

$2,006 $8,058 $1,132

Detachment Supplies & Equipment Accommodation

$530 $588

$1,174 $303 $791

$1,402

Unifonns & Equipment Cleaning Contract Mobile Radio Maintenance Office Automation - Uniform

- Civilian $1,687 (per civilian member)

o The MUllicipal Cost-RecovelY Formula rates are reviewed and updated anllually f) Estimated allll ual rates €) Current rates

Julie Barrett

From: Sent: To: Subject:

AMO Communications [[email protected]] June 14, 2013 8:05 PM Julie Barrett AMO BREAKING NEWS - Policing Update

TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL

June 14,2013

Policing Update

This is a further update on the various reviews in progress in terms of policing services underway at the Province. The last update was May 8. Costs of municipal policing in Ontario totals $3 .76 billion (2011), of which $353 million represents the cost of municipal OPP contracted services.

opp Survey of Municipalities on OPP Billing Reform - Member Response Strongly Encouraged (Please watch for the survey from the OPP and timelines for response)

Previously, AMO infonned members that the OPP would begin consultations on proposed billing reforms. The Opp has now finished seven regional consultations with 42 randomly selected municjpalities and with the OPP Working Group, of which AMO and the Mayors' Coalition are Inembers. The OPP is now going to prepare a follo\\T-up consultation report with a survey to all 323 lTIunicipalities with OPP contract services. We llnderstand that the affected municipalities will receive the 111aterial electronically very soon.

AMO strongly encourages these OPP serviced Inunicjpal govenUl1ents to give priority to responding to this 111aterial. The survey is an important opportunity for your municipality to 111ake its voice heard on the proposed billing reforms which could have significant i111plications for all OPP policed municipalities, particularly in hght of the wide range of current per household costs (frOln under $100 to over $600).

The Province is ain1ing to finalize OPP billing changes this fall. In part, to infonn the n1unicipal budgeting process, yet it also coincides with the implen1entation of the OPP's collective agreement salary increase beginning in 2014. It is critical for all affected Inunicipalities to ensure the OPP and th~overnn1ent fully understands the ilnpact that billing changes and the OPP salary increase (8.55%) will bring. Decision-makers at the Province iieeCf to see and understand poten~cts and the relationship to Inunicipal budgets and taxpayers.

Ontario Municipal Partnership Fund (OMPF) and Policing

_. There is also a planned $75 million reduction of the Ontario Munici al Part_12e_rshje..J:~~\!2.. over the next ~h~ O~P~ is the n1ul11cip.al operatIng grant f!'~nlework t~1at is meant to l:elp 111unicl?ar .

govenunents With lImIted fiscal capacIty. The OMPF polICIng operatIng grant reductlOns, combIned wlth 8.50/0 opp salary increase, \vi11 affect many of the communities that can least afford it. rVlunicipaJ governments appreciate that collective agreements are legally binding. British Columbia's provincial govenm1ent ultimately lost a Suprelne Court challenge when it attelTIpted to override free collective bargaining and imposed its own contract tern1S for B .C. health care \vorkers. As we sa\v in recent Ontario teacher talks, any legislative atten1pt

undo the OPP contract would no doubt be Il1et with a Charter challenge. \Vhile the Ministry of Finance consultations have begun on the OMPF, AI\10 continues to call on the govenU11ent to, at a n1inin1um delay the

~1

~5 million reduction for 2014, providing the necessary time to do a well-informed impact analysis of all the police related activities on nlunicipal budgets, including OMPF. Neither the Province nor municipal gOv'ernnlents can afford unintended consequences of rushed policy analysis.

Future of Policing AdvisOl11 ComInittee (FP AC)

The Future of Policing Advisory C0111mittee (FPAC) continues to meet. This stakeholder advisory cOlulnittee looks at policing activities and re-exaluines what is core policing and what is not. It will recOlnmend to the Ministry policing related changes to legislation, regulations and policy. The Ministry of COll1111Unity Safety and Correctional Services is expected to be releasing an update on the Conl1nittce's work shortly.

At the C0111111ittee, AMO has argued that 111unicipal councils and citizens will evaluate the effectiveness of tIle COlnmittee ' s work and other venues of consultation on policing, by asking a sinlple question - what has been done to in1prove the efficiency and sustainability of policing in Ontario?

While a review of policing requires thoughtful consideration to arrive at lasting solutions, AMO presses for action in the luore inl1nediate term as but one mechanis111 to help I11anage policing costs whether OPP or own force, and any OPP billing shifts of the Ontario Municipal Partnership Fund (OMPF). This is a clear illustration of the urgency of lTIunicipal concerns regarding police and enlergency service costs.

Summary:

Again, 111unicipal goverl1l11ents with OPP service contracts are urged to respond to the consultation document and survey when it is received. AMO will continue to update Inenlbers on all the pohcing related matters.

AJ\10 Contact: Matthew \VilsoD, Senior Advisor, E-mail [email protected]. 416.971.9856 ext. 323

PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.

DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record.

~2

Capital Budget Deliberations for 2014 - Fire Department

Capital Protection Line #2 - 02-02-002-022-2199

SCBA Breathing Apparatus 2014 Capital Protection request $55,000. 330/0 D/C eligible 10 SCBA packs @ $5,500 per pack = $55,000. 2215 psi air pack and air bottles are being phased out by industry. Repair parts are limited. Increased air capability for firefighters is required within buildings for search and rescue, hazardous material responses and fire operations. Industry standard places our existing packs three generations behind present technology. In 2013, the first phase of our SCBA and bottle replacement was initiated through the installation of a SCBA compressor 2215-4500 psi air refill system which was 1000/0 D/C eligible.

Capital Protection Line #3 - 02-02 .. 002-0022 .. 2199

SCBA Cylinder/bottles 2014 Capital Protection request $15,000. 33% DIC eligible 20 SCBA cylinder/bottles @ $750 per cylinder/bottle = $15, 000. The Fire Department within this project have a total of 30 SCBA and 90 cylinder/bottles. The replacement project is recommended to be spread over 6 years incorporating 4 packs per year and 14 SCBA cylinder/bottles per year after the initial purchase of 10 SCBA and 20 cylinder/bottles.

Capital Protection Line #5 - 02-02 .. 002-022-2199

Communications Equipment (Pagers/Radio Equipment, Communication system) 2014 Annual Capital Protection request for pagers/radio equipment and communication system - $5,000. Not completed 2013. 1000/0 Development Charges eligible

Capital Protection Line #7 - 02-02 .. 002-022·2199

Bunker Gear, Helmets, Boots $10,500 2014 Annual Capital Protection, bunker gear purchase $1,750.00 per set X 4 sets = $7,000. Additional $1,750 per set X 2 new ff's = $3,500 - 1000/0 Development Charges eligible

Capital Protection Line #10 - 02-02-002-022-2199

Fire Apparatus, Water Tanker Purchase T-2, 1993 International Water Tanker, 1,200 gallon - 20 year lifespan, replacement 2014 Replace 1,200 gallon Water Tanker through the purchase of one 3,000 gallon Water Tanker Funded 500/0 Development Charges

Vehicle Water Capacity Replacement Cost DCA Eligibility Municipally Funded Tanker 1200 imperial gallons $180,000 30% 70%

Two $54,000 $126,000 Alternate

3000 imperial gallons $215,000 50% 50% $107/500 $107,500

2014 Capital Protection funding request 3000 gallon Water Tanker $215,000. The Fire Department has researched water tankers. Within the research it is found that a single 3,000 gallon water tanker has additional features that are better suited for the development within the municipality. Tank 2 is a 1,200 gallon water tanker with a replacement cost of $180,000 with 30% D/e eligible. $180,000 - 300

/0 D/e ($54,000) = $126,000 from tax base or other source for 1,200 gallon tanker. New tandem 3,000 gallon water tanker .. $215,000 - 50%. ole ($107,500) = $107,500 from the tax base or other source. (It is antiCipated the sale of T-2 may generate $5,000).

Revised: 12/4/2013 10:52 AM

lI' tr

Bunker Gear

Add 2 Firefighters

SCBA Compressor (2215 - 4500 psi)

Self Contained Breathing Apparatus & SCBA cylinder/bottles

Fire Equipment - Specialized (Rescue/extrication/high/low pressure air bags)

Fire Equipment - Specialized Response

Communications Equipment (Radio Communication system and equipment)

Traffic Control Pre-Emption System (TOMARS traffic control system)

Studies (Master Fire Plan) Completed

i Furniture and Equipment

Station 2 Expansion - 1500 sq. ft

I Fire Hoses, Nozzles and Valves

Fire Prevention Vehicle

- -- o - - ---- - --

2013 Funded 100% Development Charges



2015 - 10 SCBA & 20 Cylinder/ bottles - Funded 100% Development Charges

20 SCBA & 70 Cylinder/bottles -NOT DEVELOPMENT CHARGES ELIGIBLE

2013-2018 Funded 100% Development Charges


2013 - 2021 Funded 100% Development Charges


2012-2013 Funded 90% Development Charges 2012 (40%),2013 (60%) 2014 Funded 100% Development Charges 2020 Funded 100% Development Charges 2013-2022 Funded 100% Development Charges 2014 Funded 100% Development Charges

c t Schedul IE - ---- - - --- - - - - - - - - - - - - - -- -- - -

Bunker Gear purchase $1,750,00 per set X 6 sets = $10,500

Add 2 new FF positions @ $3,500 per FF = $7,500.

Compressor to provide increased pressure and volume for SCBA. Growth related to industrial, commercial, assembly occupancy and residential 2 stories or greater. Increased air capability for FF within bldgs., search & rescue. Existing compressor restricted to 2215 psi. 2215 psi SCBA are being phased out. 4500 psi is minimum pressure available on future purchase, Cost of project $40,000 2215 psi air pack and air bottles being phased out by industry. Repair parts are limited, Increased air capability for firefighters is required within buildings for search and rescue, hazardous material responses and fire operations. The fire department has 30 SCBA packs and 90 cylinder/bottles of which 10 SCBA and 20 cylinder/bottles are D/C eligible, SCBA packs are $5,500 per pack X 10 == $55,000 D/C eligible. SCBA cylinder/bottles $750 per cylinder/bottle X 20 = $15,000 D/C eligible. SCBA packs non-D/C eligible are $5,500 x 20 = $110,000. SCBA cylinderslbottles non-D/C eligible are $750 per bottle x 70 = $52,500. The project can be spread over 6 years at $38,750 per year. 6 years @ 5 packs per year X $5,500 = $27,500 per year. 90 bottles over 6 years @ 15 bottles per year X $750 per bottle = $11,250 per year. It is recommended that the D/C eligible SCBA packs and cylinder/bottles be purchased in the first two years of the 6 year project. Increased service level related to protection of life and property, emergency and disaster response urban and industrial rescue. Project cost $30,000. The project can be spread over 5 years. 5 years x $6,000=$30,000. Hazardous material, specialized equipment, containment equipment, rope and water rescue equipment. Project cost $22,500. The project can be spread over 8 years. 8 years x $2,812.50 = $22,500 Industry Canada, county and municipal digital communication radio system. Project cost $70,000. 2012-2014 - Purchase of pager and communication devices, $10,000. The project can be spread over 2 years. 2 years X $5,000 = $10,000. 2015-2021 - Purchase of communication devices and radio system components for digital system. Project cost $60,000. The project can be spread over 6 years. 6 years X $10,000 = $60,000 Increased traffic and response safety @ signal controlled intersections. Project cost $49,000 for 7 intersections. The project can be funded over 7 years at one intersection per year. 7 years x $7,000 = $49,000. Project cost $24,950. 2012 @ 40% = $9,980.16. 2013 at $14,970.24. Funded under D/C General Government.

Additional office space and eqUipment for Fire Prevention Officer. Growth related needs. Cost $4,500. Offices, training room and truck bay expansion. Growth related. FF training apparatus and office requirements. Project cost $412,500. Project cost $27,000 Pooled Asset Class P4 (nozzles, hoses and valves) Project can be spread over 9 years. 9 years X $3,000 = $27,000.00. Project cost $24,000

.n CS'

,. 2012-2021 - Fire Department Capital Vehicle Replacement Schedule

20 year lifespan. Improvement to fire apparatus fleet. Growth and needs related, increased 1992 Int. Fire Truck Telesquirt (L4) Replace 2013 - pumping, aerial reach to industrial, assembly structures, commercial and multi-residential over two COMPLETED 2013 30% D/C Eligible stories. $550,000

20 year lifespan. Improvements to fire apparatus fleet. Increased water tank capacity, pump and 1993 International Fire Tank (T2) ReQlace 2014 chassis capability. $200,000

20 year lifespan. To maintain fleet of fire apparatus. New chassis and NFPA lighting, remount 1994 Int. Fire Tanker (T3) Replace 2014 existing water tank. $200,000

15 year lifespan. To maintain fleet offire apparatus main 1St response pumper to critical incidents. 2000 Freightliner 1050 Pumper Replace 2015 Use as replacement of P-3 to receive additional 5 year use of 2000 Freightliner. $400,000

I (P21

1995 Freightliner FL-80 (P3) Replace 2015 20 year lifespan. To maintain fleet of fire apparatus. Replace with P-2. I

!t 1996 Ford Rescue Unit (R2) Replace 2016 - 20 year lifespan. To improve fleet of fire apparatus, increased capacity, and equipment and rescue D/C eligible capability, multi-use related to growth needs. $150,000

1997 Freightliner Rescue Unit (R1) Replace 2017 - 20 year lifespan. To improve fleet of fire apparatus. Increased capacity, equipment and rescue D/C eligible capability, multi-use, related to qrowth needs. $150,000

1999 In1. Fire Tanker (T4) Replace 2018 20 year lifespan. To maintain fleet of fire apparatus new chassis and NFPA lighting, remount existing water tank. $200,000

2004 GMC Sierra 2500 4x4 (U-1) Replace 2019 15 year lifespan. To maintain fleet of fire apparatus. Replace chassis and NFPA lighting, remount existing water tank pump and forestry kit. $62,000

2004 GMC 3500 SL T 4X4 (U-2) Replace 2019 15 year lifespan. To maintain fleet of fire apparatus. Replace chassis and NFPA lighting, remount existinq fire package compartments/box. $95,000

2005 Chev 2500 HD 4x4 (C1) Replace 2020 15 year lifespan. Maintain fleet of fire apparatus, new chassis, remount existing water tank pump forestry kit. Command vehicle package. $35,000

2007 Ford 4x4 F-150 (C2) Replace 2022 15 year lifespan. Maintain fleet of fire apparatus, replace vehicle. $17,000 -- - --

Revised: 12/4/2013 10:52 AM

5786 Simcoe County Road 21 Utopia, Essa Twp, Ontario LOM 1TO Telephone: (705) 424-5828 Fax: (705) 424-4185

FIRE DEPARTMENT E-mail : [email protected] .ca

Web Site: www.essatownship.on.ca

MEMORANDUM To: From: Date:

Committee of the Whole Cynthia Ross Tustin, Fire Chief December 6,2013

Re: Council Approved Pays for Fire Department - 2014 Budget

Identified in this memorandum is the proposed 2014 fire department remuneration to officers and members of the fire department. Pays will be adjusted based upon 2014 budget approval.

Officer 2013 2014 allowance Deputy Chief $10,208.23 - annually $10,217.42 - annually

$ 850.69/month $ 851.45/month Training $3,032.15 - annually $3,034.88 - annually Officer $ 252 .681 month $ 252.911 month

District Chiefs $2,021.40 - annually $2,023.22 - annually $168.45/month $168.60/month

Captains $1,010.72 -annually -$84.23/monthly $1,011.63 -annually -$84.30/monthly Captains remuneration is subject to Captains remuneration is subject to attending at least 30% of emergency attending at least 30% of emergency calls

calls per month per month.

Remuneration Rates 2013 2014 Flat Rate and Points ($20.77 per point)

Health & Safety $ 20.75 Two (2) points (flat rate) per meeting .. .. .. .... ... .. ...... .. . $41.54 Mutual Aid, assist other department, $ 20.75 Two (2) points for the first 2 hours for ffs assigned to respond to call standby, fire investigation . and One (1) point for each additional hour (Y2 point for part hour) .

One (1) point ff responds to hall (not aSSigned to scene) One (1) point ff returns to station,Jassist back in service)

Fire calls including emergency I $ 20.75 Two (2) points for the first 2 hours .. ... . .. .. ,. ' " ... ....... .... . $41.54 disaster, severe weather Imultiple One (1) point for each additional hour (Y2 point for part hour) . responses .. ... . ... . , .... .. .. .. .. . .. . ... .. . .. ... . .... , . ..... ... . ... ... ...... .. .. ...... . $20.77 Tiered medical $ 20.75 One (1) point (flat rate) .. .. .. ..... ............. .. ................ .. . $20.77 Probationary Firefighter all emergency Three quarter (0/4) point (flat rate) for 1 Sl year (recruit to successfully calls, trainings, veh . checks, duties, $ 15.56 complete all practical sign offs, written tests, first aid and DZ license in

~ub ed. 1st yr.) ... .... ... ... ..... .... .... ... .... ... ..... .... .... .... ..... ...... ... ... .. ... . $15.57

Trai'ning (regular, special and OFC $ 20.75 Two (2) points (flat rate per training) . ..... .... .. ....... .. ... .. $ 41.54 trainin-.9 courses approved by fire chief) Defib. I Fire (theory, safety) $ 20.75 One & one half (1 Y2 )points (flat rate) .. . .. . .. . .. . ...... ... ... .. $31.15 Truck/ Equipment check $ 20.75 Two (2) points (flat rate) .... .. ...... ... .. ... .. .. ....... .. . .. .... .... $41.54 Fire Prevo Public Education $ 20.75 Two (2) points per activity (flat rate} .... .. ........... .. .. .. .. .. .. $ 41.54

(380 hours) Duty officer (assigned days) $20.75 One(1) point per assigned day

(99 days) ....... .. ..... .. .. .. .. ... .. .. .... .. . .... ... ... .... ............ $20.77 Fire Inspection Officer $ 20.75 One (1) point per hour to $4357.00 yr. (operating fire line 8) (210 hrs.) ..... , ... .. . ...... ..... . .... .. .. . . .. .... ... , . .... ... .. . $20.77 Alternate CEMC $ 20.75 One (1) point per hour to $830.00 yr . (emerg measures line 8) (40 hrs.) .. .. ... .... ... . ... .. . .. ..... ... .. ... ... ... ..... . .. . ... . $20.77 Court attendance $20.75 One (1) point per hour for court attendance as a result of

performing duties as a member of the fire dept. ... ... .. ... .. $20.77 Hall duties Ispecial assignments $20.75

r ~~~ ~1)s~oint p~.r. ~~.~.r. ~~ .. ~ . 8.~~~ ... ~~ .. ~~ ' .. ... ..... . .. .. .... ... . . $ 20.77 approved by fire chief

FT

C

C

C

C

C

C

C

V

V

V

V

V

V

V

V

V

V

2013 Operatingand Revenue Comparison - Fire Departments

Municipality (for 2013)

Barrie

Orillia

Collingwood

Rama

Bradford

Innisfil

Midland

Wasaga Beach

New Tecumseth

Springwater

Clearview

Oro-Medonte

Tiny Township

Penetanguishene

Severn

Tay Township

Adj-Tos

Essa

FT - Full-time

C - Composite

V - Volunteer

Operating Budget Revenue

22,369,000 509,415

5,712,807 209,074

3,967,907 21,230

3,687,000 0

3,108,330 148,200

3,084,706 55,000

2,586,123 18,100

2,353,140 56,580

1,909,708 95,489

1,493,550 179,500

1,389,049 17,918

1,386,346 74,100

1,319,145 92JOO

972,095 17,500

902,921 83,417

819,689 13,600

768,025 75,000

695A71 70,150

Corporation of the Township of Essa 5786 Simcoe County Road 21 Utopia, Ontario LOM 1TO

Where Town and Country Meet

MEMORANDUM

To: Greg Murphy, CAO and Council

Telephone: (705) 424.97~ Fax: (705) 424·2367

www.essatownship.on.ca email: [email protected]

email: [email protected] email: [email protected]

From: Colleen Healey, Manager of Planning & Development

Subject: HCC Recommendations for 2014 (budget)

Date: November 25, 2013 I J ) Recommendation: / .:jf lO(Y') . (,

That 2 picnic tables be purchased for LeClair Soccer Park, and that Council commit to funding more riverbank works should funding from the NVCA (or other) conle through on this, up to a maximum limit of $10,000, and furthermore,

~ that poison ivy spray be applied to the trail through the Parks Department as a part of their normal operations.

Dear Greg and Council,

As you are aware, the HCC has been a great success and the Committee and Staff thoroughly enjoyed working on restoring the riverbanks of the Pine River this past summer using funds provided by this Council along with MOE funding. There is more to do including directly behind the goal posts in LeClair Soccer Park. It is hoped that we rnight secure additional funding for this through the NVCA. If the NVCA is successful in seeking out funding, it is hoped that Council would also contribute to the "goal post site" in the amount of approximately $10,000 (to be an upset limit). This would depend on the success of an application for further funding which has been made by the NVCA.

I am not sure at this point if this will be "a-go ll as we are waiting on word on funding. This is a very economical means of applying erosion control.

As well, it was mentioned over this summer that picnic tables should be purchased and placed along the Pine River near to the LeClair Soccer Park. Council has seen the park and knows of its beauty and I can assure you that the picnic tables will be well used.

H.\P!(lr'f\Ir.g\ Piof\r.ing & Developmen:\ Heollhy communitje>\Corre>poncenCe\201~ to CAO Council hcc budget 'ecomme"cohon ~JOY 25. 2013.c0c

\OQ

In summary, just so you know, many residents have commented (favourably) on this Park and would welcome picnic tables so that they could spend longer periods here. Picnic tables are features that are welcoming (encourage use of lands) and can be used by gJJ (accessible tables) .

The Committee and community volunteers are itching to do more to help develop our waterways.

With thanks,

Colleen Healey, MCIP, RPP

Manager Planning & Development CH/ap

H-\Piann'r'9 \ PICM 'rlg 2. Oevelopmenl\ Heoiih'( c ommunHie<\COrretPO"der.ce\ 2o(otmo 10 CAO Council t lCC bud ge : l ecomMendo!ion ~Iov 25 2013.doc

Julie Barrett

":rom: ent:

To: Cc: Subject:

Colleen:

Greg Murphy November 20, 2013 9:03 AM Julie Barrett: Colleen Healey

Kt:: tJshlng park salmon reserves

Propos eol.- Gc,- Z f-'_ha

\ v, DO~ Ka ss. ~Gtr\<-

\Ob

You should also discuss with our CBO any Building Code requirements for the proposed pavilion to ensure the

contractors are aware of them when quoting. Ken has asked about constructing a pavilion in the Angus Community Park

and Heather has informed him that accessible washrooms clw running water is required to be installed as part of the

permitting process. She mentioned that portable toilets are not acceptable.

Greg Murphy

From: Julie Barrett Sent: November 19, 2013 4:26 PM To: Colleen Healey; Greq Murphy Cc: Subject: RE: fishing park salmon reserves

The reserve for riverbank restoration is $61898.08 . Julie

~rom: Colleen Healey ent: November 19, 2013 3:59 PM

To: Julie Barrett; Greg Murphy Cc SUbject: fishing park salmon reserves

Hi _ ust called and wants me to know the above reserve amount as EDC would like to construct another pavilion

at Don Ross Park this time, from reserves. Plus, BIA would like one and so we would also like to get 3 quotes on

construction . will relay size to irectly.

Colleen Healey}

Manager of Planning & Development}

Essa Township

[email protected]

705-424-9917 ex. 108

Information transmitted is intended only for the person or entity to which it is addressed and may contain confidential and/or privileged material. Any review, retransmission, dissemination or other use of, or taking of any action in reliance upon this information by persons or entities other than the intended recipient is prohibited. If you received this in error} please contact the sender and delete the material from any computer.

Julie Barrett

From: Sent: To: Cc: Subject:

Greg Murphy November 13, 2013 11 :57 AM Julie Barrett Diane Straus; Bonnie Sander FW: question

For budget consideration. Please put this information on a budget meeting agenda, for consideration.

Greg Murphy

From: Diane Straus Sent: November 12, 2013 11:20 AM To: Bonnie Sander; Greg Murphy Subject: FW: question

I've given this to Colleen but thought YOll might want to be aware of costs.

From: Ron Belcourt [mailto:[email protected]] Sent: Tuesday, November 12, 2013 11:14 AM To: Diane Straus Subject: RE: question

Diane, Signs were designed by "formMedia" who developed a complete signage program for the Municipality.

Signs were constructed and installed by Fontasy Signs. Fontasy provided an alternative fabrication method to what was

specified by formMedia which reduced the cost and provides a more durable sign. 10 year warranty on the graphics.

2012: 15 Gateway Signs "Township of Springwater" Welcomes You @ 4,000 22 Community Signs "Grenfel" Welcomes You @ 3,760

2013: 7 Gateway Signs @ 4,400

15 Community Signs @ 4)136

$ 30,800

S 62,040 $ 92,840

Total to date: $ 265,640

Ron

From: Diane Straus [mailto:[email protected]] Sent: November-12-13 10:47 AM To: Ron Belcou rt Subject: FW: question

Hi Ron

1

$ 60,000

.~J121800 $172,800

TOWNSHIP OF ESSA STAFF REPORT

STAFF REPORT NO.: PR027 -13

DATE: December 6, 2013

TO: Committee of the Whole

FROM: Diane Straus, Recreation Coordinator/Programmer

SUBJECT: Recommendations of the Parks and Recreation Committee

RECOMMENDATION

That Staff Report PR027-13 be received; and

That Council consider approving resolution numbers 2013-16, 18, 191 21, 24, & 25 as recommended by the Parks and Recreation Committee at their meeting of December 2, 2013.

COMMENTS AND CONSIDERATIONS

Ivy Leafs concerning Ivy Ball Diamond .. Resolution 2013 -16

"BE IT RESOLVED that a deputation from the Ivy Ball Association concerning the Ivy Ball Park be received; And further that the Parks & Recreation Committee supports the addition of a backstop for a pitcher's warm-up area, with Ivy Ball Association's estimate of $800 and affirmation that they will raise half of the funds;

And further that the Parks & Recreation Committee supports the filling of minor holes in the outfield of the right field, with Ivy Ball Association's estimate of $300 and affirmation that they will raise half of the funds;

And further that the Parks & Recreation Committee supports the addition of a catch basin in the Ivy Diamond parking lot to prevent washouts into the ball diamond playing field, with Ivy Ball Association 's estimate of $1,000 and affirmation that they will raise half of the funds;

And further that the Parks & Recreation Committee supports the Township providing a couple of yards of red clay to allow teams to provide maintenance up-keep throughout the year, with Ivy Ball Association's estimate of $300 and affirmation that they will raise half of the funds."

Total of $2,400 if approved by Council will need to be added to the Ivy Diamond Repairs and Maintenance; Ivy Leafs indicated that they will contribute half of the expenses.

Ivy Minor Baseball- Resolution 2013 -18

"BE IT RESOLVED that a deputation from the Ivy Minor Baseball Association (IMBA) concerning the Ivy Ball Park be received;

\\A PR05-13 Parks and Recreation Budget Meeting December 2, 2013

Page 2 of 3

And further that the Parks & Recreation Committee supports IMBA's request for fencing over the new dugouts at the Ivy Diamond to prevent stray balls from hitting spectators;

And further that the Parks & Recreation Committee supports IMBA's request for parking lot lighting at the Ivy Ball Diamond;

The Parks supervisor indicated that $500 would need to be put into the Ivy Diamond Repairs and Maintenance to cover the fencing over the dugouts. The Park supervisor will ask the lodge if a wall pack with a timer could be placed on their building for extra light at a minimal cost.

Recreation Coordinator/Programmer - Resolution 2013 - 19

"BE IT RESOLVED that a deputation from the Recreation Coordinator/Programmer be received;

And further that the Parks & Recreation Committee supports raising all program fees by 50/0."

The extra revenue will help cover the hydro, etc. at the facilities as well as the extra expense of online registration.

Hall of Fame Wall- Resolution 2013 - 21

"BE IT RESOLVED that the Parks & Recreation Committee supports the construction and installation of a Hall of Fame cabinet at the Thornton Arena in honour of former players that have made it to pro hockey, with an estimated construction cost of $1 ,000."

It was indicated that it would be a positive for the residents of Essa to show that the Township is proud of the Community and accomplishments of residents. The Committee felt that the shadow box should be for all sports not just hockey. The cost for this is $1,000 which is already in the Thornton Arena's draft Operating Budget.

Capital Recreation - Resolution 2013 - 24

"BE IT RESOLVED that the Capital Recreation budget be received;

And further that the Parks & Recreation Committee supports the allocation of $150,000 for playground equipment, with $50,000 going towards replacing the Thornton Arena playground equipment & Thornton Hydro contributing $20,000, as well as$100,000 going towards Stonemount Park with 90% of that being funded by DC funds;

And further that the Parks & Recreation Committee supports the allocation of $17,000 towards lights at the Angus Arena;

And further that the Parks & Recreation Committee supports the allocation of $235,000 for a new splash pad plus Gazebo at Stonemount Park, with $211,500 (900/0) of that coming from DC funds;

PR05 -13 Parks and Recreation Budget Meeting December 2, 2013

Page 3 of 3 IIq And further that the Parks & Recreation Committee supports the allocation of $100,000 for

new trail construction (Everett to Angus), with $90,000 (90%) of that coming from DC funds;

And further that the Parks & Recreation Committee supports the allocation of $72,000 for the construction of public washrooms ($45,000) and a gazebo ($22,000) at Angus Community Park."

The Committee also wants a Gazebo to be constructed at the Stonemount Park with the Splash Pad. There are enough funds already submitted in the draft Capital budget to cover these costs.

Parks and Recreation Operating Budgets- Resolution 2013 - 25

Be it resolved that the draft Operating Community Services, Angus Arena, Thornton Arena and Recreation Parks & Buildings' Budgets be accepted as written.

FINANCIAL IMPACT

The only financial change will be $2,900 will need to be added to the Ivy Diamond Repairs and Maintenance if approved by Council. The Committee made no changes to the draft Capital Budget.

SUMMARY/OPTIONS

Council may: 1. Take no further action.

2. Consider approving resolution numbers 2013-16. 18, 19, 21, 24, & 25 as recommended by the Parks and Recreation Committee at their meeting of December 2, 2013.

3. Approve some of the recommendations of the Parks and Recreation Committee.

CONCLUSION

Staff recommends that option 2 be approved.

Respectfully submitted: Reviewed by:

Diane Straus Recreation Coordinator/Programmer

Attachments:

Julie Barrett


•

Ken Koopmans November 26, 20136:34 AM Julie Barrett

. . ,. t . . !l vi . ..--&} ,_.-", '-t Priority IS revIsions ~- I-I J'~) LI.."S I,t' L' ,\..."'-

Priority list------l-Arena floor-$SOO,OOO{SO,OOO contingency} - d e -\-e V' to ~ \ S 2-Arena lighting- $17,000

nb

Items for future consideration not recommended for 2014 budget {Bleachers heating $17,000 } -{Olympia ice resurfacer $84,000 minus $38}000 trade in}

Priority list parks-----l-playground equipment stonemount park 100,OOO{90,OOOdc funds}

2-angus community park washrooms?

3-pavillion to be moved to angus comm park not done in 2013 {$ 22}OOO}

4-thornton arena playground $50,000 {$200aO from hydro commission} S-new trail construction {dc funds}-$ lOO}OOO

6-splashpad stonemount park {dc funds}-$ 235,000

.1 1

November 11 th, 2013

Township of Essa 5786 County Road 21 Utopia, Ont. LOM lTO

CONSULTING ENGINEERS PlANNERS

Attn: Mr. Greg Murphy, CAO

"BY EMAIL"

Ref: Angus Arena Ice Rink and Refrigeration System Replacement & Upgrading Recommendations

Dear Mr. Murphy,

Ainley & Associates Limited 550 Welham Road, Barrie, Ontario. L4N 8Z7

Tel: (705) 726-3371 • Fax: (705) 726-4391 E-mail [email protected]

Fi Ie #213030

Further to the Township's request, we attended the site of the Angus Arena in order to review the potential requirements for upgrading of the existing ice rink and refrigeration system. Based on our review of the site and discussions with Township Staff, we hereby attach our recommendations and opinion of costs for your consideration.

We trust this will provide you with the information you require. Please do not hesitate to contact the undersigned if you have any questions or concerns.

Yours truly, AINLEY & ASSOCIATES LIMITED

-----

\Ie

Claude Marchand, CET Senior Engineering Technologist L\ Cu.A..~ \--\ ~vc.J~ ~~lc a"

~~\~~-t~ Encl.

pc; Ken Koopmans - Essa Twp Bob Lawson - Ainley Group

213030-Nov- J 1-2013 Rccommend-Itr.doc

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Crearing QuaJit~~tiofl5 Togerher

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Executive Summary

Township of Essa Angus Arena Ice Rink & Refrigeration Upgrades

Angus Arena

Ainley Group representatives attended the Angus Arena site at the Township's request in order to examine the concrete slab condition and potential upgrades to the mechanical equipment, further to issues raised by Township staff with respect to maintaining quality and consistency with the ice surface.

An examination of the rink slab identified cracking and an inconsistent level surface, making it hard to maintain a quality ice surface. The other consideration was the age of the rink surface being 37 years old where the expectant life cycle for a rink surface is 20 years. The Township recently purchased a new condenser in order to conserve water. This condenser was sized to accommodate additional tonnage as the present tonnage can limit the ice making operations in the spring and fall months. Therefore the recommendation was to utilize the existing compressor and supplement it with an additional compressor. This report identifies the methodology to be used in upgrading this arena to provide additional refrigeration capacity and a new ice surface.

The approach proposed for this project is to undertake the work in one stage, with four individual tenders prepared for the refrigeration work, concrete slab, dasher board modifications and potential architectural modifications. The budgeted pricing for this work is being estimated at four hundred and fihy thousand dollars ($450,000) plus Engineering Fees at fifty thousand ($50,000). A Contingency allowance of fifty thousand dollars ($50,000) should be added.for potential architectural and power supply modifications that may be required to accommodate the new compressors and condenser. The total budget estimate would therefore be five hundred and fifty thousand dollars ($550,000) plus HST.

The approach recommended to the Township is to obtain competitive pricing from Industrial Refrigerated Systems Inc and CIMCO, with each company providing their own solution to meeting the requirement for 64 Tons of Refrigeration. Specifications identifying the Terms of Reference would be made and sent to the two proponents with each providing their own solution where the options would be available to utilize some of the existing equipment or providing new equipment for the facility.

The refrigeration tonnage presently installed at approximately 48 tons is light for an arena of this size, where problems would arise during the warmer months of the season in maintaining an acceptable ice surface. The increase in tonnage from 48 to 64 tons does not add appreciably to the cost, and operational savings would be realized over the years which would offset the modification costs .

Page 1 of 5

T ownsh i p of Essa Angus Arena lee Rink & Refrigeration Upgrades

1.0 History and Methodology

The Angus arena ice rink has been in service for more than thirty seven years utilizing an Ammonia/brine system, with one chiller having a capacity of approximately 48 tons. The life expectancy of the brine system would be twenty years and modifications have been made in the machine room to accommodate the new condenser. The capacity presently in service is on the low side where it will not operate efficiently. On start up or upon putting new ice in, the compressor will have to operate continuously with the brine temperature slowly dropping to the required temperature in order to maintain the ice at a respectable temperature. Presently, the ice is being maintained at 19 of which is sl ightly on the warm side where the temperature should be down to 17 of for a good quality ice surface.

This past year, a new condenser to service the existing and future compressor was installed having a capacity of approximately 64 tons. The condenser was installed initially to conserve municipal water and was sized for the eventual addition of a new 30Hp (18 ton) compressor.

The modifications required would entail the following:

• Replace the existing headers and slab cooling piping. • Remove the concrete slab at the header end of the rink where there is presently no

ice surface.

• Pour a new concrete slab ice surface. • Modify the dasher boards by reducing their height by six (6) inches from the present

48 inch boards down to 42 inch boards. • Provide new supports for the glass above the dasher boards. • Modify the existing compressor base and reorient it in order to provide space in the

machine room for the new compressor. • Provide a new higher capacity brine pump and brine piping in the machine room. • Provide a control panel with all new wiring in the machine room. • Modify the machine room exhaust system so the machine room meets Class T

registration as detailed in the CSA B 52 Code. • Modify the existing glycol cooling system for the compressors. • Draw down the ammonia charge and supplement it with any additional charge

required to meet the new capacity of the system. • Pump down the existing brine and store it for future use when the new ice surface

has been installed. • A new shell and tube chiller will be provided • Insulate all brine and domestic water in the machine room. • Supply and install a new 30 HP compressor. • Supply and install a new Honeywell T775A thermostat to control the ice rink.

Page 2 of 5

\ \(.,

\\C. Township of Essa

Angus Arena lee Rink & Refrigeration Upgrades

2.0 Details of Work to be Performed

2.1 Ice Surface Preparation

The scope of work would be to supply and install all the refrigerant piping including but not limited to the pipe chairs, testing, charging of the refrigerant lines, embedded temperature sensor for the ninety feet (90') by one hundred and ninety feet (190') ice surface. All piping (mains & header) will be installed on the existing ice surface with a new 140 mm thick concrete slab using 35 MPa concrete and a surface hardener installed over the piping. Steel headers will be 150 mm diameter Schedule 40 A-53 plain end butt-welded pipe. All rink floor piping will be polyethylene 26.6mm 1.0. nominal 2.54 mm wall thickness and designed for a working pressure of 415 kPa. Pipe to be of a class and kind designed specifically for artificial ice rinks. Cooling pipe will be installed on 100mm centres and completely free of joints in the rink floor area. Pipes are to be fastened to the headers using double stainless steel clamps. High impact plastic 180 degree return bends are to be used at the end opposite the header trench. Wire pipe chairs complete with base plate to be used for spacing and holding the polyethylene piping.

2.2 Supplementary Work

The supplementary work required will be:

• Drain the brine and store it for reuse. • Shorten the boards and remove them at the header end for reinstallation later after

the new slab has been poured.

• Install the existing boards after new surface installed.

• Remove the existing header pipes.

• Test the brine and top it off to provide a 25 % solution of brine for the ice cooling system.

• Start up and commission the new system.

2.3 Machine Room Modifications

The approach to be taken for this portion of the project is to redo the machine room to provide 64 TR which would allow the arena to open in September and shut down in April of the following year. The following represents the quality standards to be used in the selection of the equipment and the operation of the system:

• Proposals would be requested from Industrial Refrigerated Systems Inc and CIMCa with each company providing thei r own solution to meeting the requirement for 64 Tons of Refrigeration. A specification would be prepared by an engineer outlining the following requirements to provide a complete functional system. A list of the existing equipment will be provided with the intent of using as much as possible.

• System capacity 64 tons @ '0 OF SST & 90 OF CT, 1000 USGPM 25 % brine 15 OF Outlet, 2 -3 OF TO.

• Reuse the existing induced draft evaporative condenser C/W fan motor, plastic water tank, pump and all required pipe, fittings and valves. Modify the glycol cooling system to incorporate the new compressor.

Page 3 of 5

Township of Essa Angus Arena Ice Rink & Refrigeration Upgrades

• Reciprocating Compressor to be Mycom

• All controls will be interlocked. Safety controls will shut down the plant in the Event of abnormal conditions - i.e. low oil pressure, high discharge pressure, low suction pressure.

• The compressors are to be equipped with a discharge oil separator complete with automatic oil return to the crankcase.

• A full operating charge of anhydrous ammonia to be supplied. New refrigerant grade oil to be supplied for the proper commissioning and operation of the plant.

• Modify the machine room to comply with Class T as detailed in the CSA 8-52 Code.

• All pressure vessels in the system are to have a fire and relief line to be terminated in a steel mounted fire box, complete with glass cover, and connected to a diffuser mounted above the roof. An emergency switch shall be included in the firebox.

• One (I) - Shell and Tube chiller rated @ IOOOUSGPM 25% brine solution flow from 18 t1 F to 15 t1 F. The Chiller will have a capacity of 64tons with a maximum pressure drop of 15psi on the brine side (hot side). The chiller will be arranged for flooded R-717 operation at 10°F saturated suction temperature. Chiller will be designed for brine application.

• The brine & glycol pumps will be S.A. Armstrong (or equal) base mounted, centrifugal pumps of all iron construction C/W mechan ical seals and stainless steel sleeves.

• A Honeywell T775A thermostat to control the ice rink. The 1000-E is cost effective tool to employ for significant energy savings.

• The ammonia suction piping} low-pressure liquid piping & glycol mains within the machine room to be insulated. Insulation will be closed cell polystyrene insulation complete with vapor barrier and white PVC jacket.

• All electrical components will be housed in a CEMA 12 enclosure. Each motor will have an on/off/auto selector switch mounted on the door of the control panel clw:

o Individual pilot lights o Non-fused main disconnect switch o Fuse control transformer o FRS fusetron fuses, Terminal blocks, Overloads and descriptive lamacoids

• Refrigeration contractor to supply all motors and power and control wiring from the existing service to all equipment and control panels. All wiring for refrigeration equipment to be supplied and installed in accordance with the latest Municipal and Provincial codes.

• Gas detection System - Ammonia gas mask, MSA Model 05-45710 C/W two spare canisters. Ammonia leak detector C/W audible alarm, alarm silence light and button, alarm test light and button and trouble indicator light.

• Operation Manuals: Two complete sets of manuals will be supplied. Manuals will include information covering the specifications installation and maintenance of all equipment supplied by refrigeration Contractor.

An allowance of thirty thousand dollars ($30}000) should be included for architectural changes that may be necessary, and an additional twenty thousand dollars ($20,000) to provide additional power to the machine room. The present service is 400 amps 3/60/600 volts but the distribution of this power requires a separate study. Therefore the electrical allowance should be included at this stage.

Page 4 of 5

lit

\\c. Township of Essa

Angus Arena Ice Rink & Refrigeration Upgrades

Engineering design, Contract Administration and Inspection fees are estimated at $50,000 for undertaking this project in one Phase, tendered as four separate Contracts.

The total estimated budgeted price would be five hundred and fifty thousand dollars ($550,000) excluding applicable taxes.

3 Ability and Experience

Tenders will only be accepted from contractors having successfully completed similar rink installations in the past 5 years in Ontario to be qualified to bid this project. References must be provided from current projects and bidders shall be required to complete and submit an Ability and Experience Form for review prior to the tender closing.

Report Prepared By:

Robert Lawson, P. Eng. Senior Mechanical Engineer

Date; November 11, 2013

Page 5 of 5

Ken Koopmans

From: 'ent: (0:

Subject:

Hi Ken

CHARLENE VANDERPOST [[email protected] Friday, November 15, 2013 4:51 PM Ken Koopmans Re: thornton

For our wish list from Ivy Minor Baseball ...

Baxter Diamond.... If we could get hydro to the middle of the diamond so that my Rookie players can play out in baxter ..

. e-O

~T .krI:"" -:= 26, Ct?/? -f7:S 71r.-~' l ~

Thornton Diamond... I f we could get the '; ih·fi:el~~.d' 1

:larger) and n·ew·· l.·-i.m~. st;'pn'e put in so that the weeds are gone .. A '{·n--e"·vr":-bu-·nke-r ,:' that is closer to the diamond. It makes it very difficult to ~arry the pitching machine down to the diamond ..

Ivy Diamond .... Having '~:.l'~.i ·ght$ ; is always on my CL>iT£S7i~~

list.. If we can get a 'WI~gli'tlj that maybe stays/ Jfrcvo ~ on a timer in the ~p9-'~ ,'ki '.n ,g ; lo't) would be great.' We

had to call and ambulance this past August and it was pi tch black. We only have issue.s wi th L' bt~rl~t../~@)J

. c' s r E':l77A?..t7E cf. '-- F "-lighting In the month of August.~ u;5co.~ ,_ IN s~

Putting a ~ rr~tti~g " of fencin~ above the dugout so it will redirect the foul baseballs back into the diamond vs out in the parking lot or up in the b 1 eache r S

/ ~j'l C-t;.7/MArt:- ~"J--t:) . v-- vi; -- I'? D O#D' -7/ 0 0 , 0 co . I 0 c..- I

? I know that the 'tj)l~9<0.:t>S ~ - are extremely expens i ve but it is something Ivy has wished for years. I :an not grow the league with out them. It is hard to schedule the teams as is it but we manage

"''+1

\\~th the four diamonds we have. Ivy has a ongoing fund for the diamonds which is just over ~1,000.00 as of right now. Ivy Minor Baseball paid for the dugouts block to be laid which was in the amount of $1,500.00 plus I was able to get the blocks from Greg at Simcoe Block donated. Betweem the Ivy Leaf's, Ivy Minor BAseball and the Essa township we made this happened at a considerable reduced cost. It was quoted around $20,000.00 In which we did it for way less.

Ivy is committed to helping In the investment of the lights. If we are able to have a determined amount to start would the committee of Essa Township be willing to allow Ivy Minor Baseball to pay back each year a light fund?

As of right now I am looking for a generous sponsor for our lights ... I am not giving up. We have had applications for grants that we have applied for and have come really close. But if we could sit down and brainstorm how to get these lights happening the baseball players of Ivy would be greatly appreciated ..

Sincerely, Charlene Vanderpost President of Ivy Minor Baseball

From: Ken Koopmans <[email protected]> To: [email protected] Sent: Thursday, November 7, 2013 9:08:09 AM Subject: thornton

Hey Charlene could you please call me thanks ken 705-333-4127

1~ 2

Ang us Minor Baseball - Budgetary Reg uests for 2014

1. As per Resolution 2011-06 passed by the Parks and Recreation Committee at their meeting of November 7, 2011, Angus Minor Baseball Association's Executive Committee kindly requests that the remaining works (highlighted in bold below) of Resolution 2011-06 be completed in 2014. Angus Minor Baseball Association donated $1,000.00 in good faith to the Township of Essa on March 19, 2013, as a contribution in-kind towards the completion of part of the requested items (specifically, the hydro at Lions Park) but would like to see the remainder of items completed before donating the remaining $1,000.00, as listed in the Parks and Recreation Committee Resolution below.

Resolution 2011-06 Moved by: Karla White Seconded by: Cheryl Brinn

"BE IT RESOL VED that a list of 2012 ball diamond improvement requests from the Angus Minor Baseball Association (AMBAJ be received; and further

That this Committee does support the request for a pennanent power connection to be made available and located where the pitching machine would be placed at Lions Park, contingent on cost; and further

That this Committee does support the request to enlarge the dugouts at the new ball diamond in Angus; and further

That this Committee does support the request to include a storage room, approximately 10' wide, in the plans for the construction of the canteen and washrooms at the new diamond in Angus for AMBA's equipment storage purposes: and

That AMBA will contribute up to $2, 000. 00 towards these projects. II Carried

Additional Requests {kGUrH !,u/1fl-4

~2. We request that dugout covers be installed at Lion's Park to provide shelter for the players '. ~ from sun, and in some instances light rain. This diamond is used solely for the younger s 0 S'CO. children in Angus Minor Baseball Association's divisions (t-ball, junior rookie and senior

rookie, children aged from 3-9 years).

. OO() ~ -10 3. We request that lights be installed at the new baseball diamond (off of Centre Street), as ~)C:(2 CJ coo.~ this past season we had to end games early due to lighting issues. If the ball in play is not

, I seen then it becomes an unsafe condition for all players on the field.

• ."c 4. We request that a park sign be installed at the new diamond (off of Centre Street) for easier .., I 00· --- identification. ~ o{) ODD ,~=? 4-« .rY 3J I ~'f} ~>11,v..

/){6 r--u f· 5. Finally, we are kindly requesting the construction of a new diamond or possibly a Tri-plex of /foe':> /V ~l ~ diamonds that would allow us to host tournaments. This would ?ring ma~y visitors to .our

C I.J ~..A11 ~ £..1 H community and allow us to showcase the talent of players registered with Angus Minor (R.:J::;c..~~!/'-f:o Baseball Association.

/>-. fP/'''[:'C,'fCP .' . .. . (~I' o.>,u ~ 1It! t ( We appreciate the Township's support of baseball In our communities and their dedication to ~t ~1-;,P-! D youth development in sport and life skills, as well your time and consideration for completion of ,0 ../,; ~r

C /;\,1.{ these items. 0A

Sincerely, Michael Judd, President - Angus Minor Baseball Association

-10

l\c

d-~ Thornton Arena priority list

Getting a 300 dollar label maker!!!!! 1. Roof 6000 2. Bullards 1500 3. tssa/ esa "guessing" 2000 4. lighting/ filters 1700 5. fix heatingdin comp room 1000 6. xhaust fan installation 3000 7. ice cleats/ llelmets 800 8. laundry tub "sunken" 1800 9. signage 1000 10. two nets 1900 11. pressure washer 1000 12. screws supplies and paint 2000 13. trophy case "council" 1000

Total $25,000

Need roughly 15,000 in professional painting both exterior and interior ...... .

Ontario Municipal Partnership Fund (OMPF) 2014 Allocation Notice

,,~

t?Ontario Township of Essa County of Simcoe

2014 Highlights for the Township of Essa

70602

• The Township of Essa's combined benefit of the 2014 OMPF and provincial uploads totals $1,444,500 which is the equivalent of 26% of the Township's municipal property tax revenue .

• This exceeds the payments received in 2004 by $861,500 .

• The estimated total benefit of the 2014 provincial uploads for the County of Simcoe is $25,255,600 which is the equivalent of 8% of all municipal property tax revenue in the County.

A Total 2014 OMPF

...... ~.: .. ~~.~~.~~.r:!:l.~ .~~ .. ~.9.~.~.!!~.?.t.i.~.~ .. ~~~.~~ ............. " ........................................................ ......................... ..... ................ ................................................ . 2. Northern Communities Grant

•••••• ". r" ... . .. ........ "9 ' '~"""'r 'n'H." .... r . ......... . ...... ......................... "un ...... .. ... ....... .............. . 0# ••• 11 •• 40 • ., .... . .... II ........... " ....................... .... .. , .... , .. ,.,., , .......... , ..... , ........... .

...... ~ : .. R-.~r.~.I .. S9. ToT. ~.~.i.~!~.~ .. ~.~?-.~.t ...................... ..... ............................................................................ ....... .......... "." .... " ............... ............. ~.~.'?~.~ ~g9. .

...... ~: .. ~~.~~.~.(~ .. ~D.~ .. ~~. ~.~ !'yi.~~! .. ~.!r.~~~~.~~.~~.~~"q. ~.~ ~.~ ..... .......... ................ " .............................. .............................................. " ... ~.~~.:~g.q . 5. Transitional Assistance $426,300

B 2014 Combined Benefit of OMPF and Provincial Uploads (Line B1 + Line 82)

...... ~. : .. T. 9y~.I .. Q. ~.p.~. (~g~.~ ! .. ~9. .~!~.~ .. ~J ......................................................................................................................................... ......... ~.~.~.~.?~.~ ~.q9. 2. Court Security and Prisoner Transportation Upload $22,600

The estimated total benefit of the 2014 provincial uploads for the County of Simcoe is $25,255,600.

$1,421,900 I

$1,444,500

The removal of these costs off the property tax base benefits aU taxpayers within the County of Simcoe, including those residing in the Township of Essa .

C Other Ongoing Provincial Support nfa

1. Public Health n/a ...... ~ • ..... 10 ....... • n .................. ..... . . u ....... 40 ... ' 04' .......................... . ... Hh .............. , ........ . . . , .................... " .......... u ...... ............. ............................. . ........... H • • n ............... .

2. Land Ambulance nfa

D Key OMPF Data Inputs

...... ~.: .. ~.I?!:'.~~~g.I.~~ .. .......................................... ..... .............. ..................... ......... .................... ......... ............. ......... ........................ ........... ....... .......... 7.!.~.~.~ .

..... . ?: .. !. 9.~~.I .. Y.{.~!.Q ~.~~.~ .. ~~.~~.~~.~.~.~ ~ . .e.~r. .~.?~.~.~~g~.? ................ ........................................................................................................ ~.~.1.~.: ~.~~ .

..... . ~: .. ~ ~r.~! .. ~D9 ... ~.r:!'!.~! ! .. 9..C?,!!1.~!:'D !.~y. .. ~.~.~~.~:.~ ................................................................. ........................................................................ ~ 9.9.: 9.y.~ .

..... . ~: .. ~.?~~.~.~~ .. ~.0.? .. f3~.~.~ ! .. ~.~~!~.i.p.~.\Xi.~.~.!. g! :.~~.~.~ ~.~0.~~~ .. ! .~~.~ .~ .......................................................... ............................................. q:.~ .

...... ~ : .. ?g.~ .~ .. q.~.~ ~?.~~.~.~.~ .. ~.~'y'~.l .. ~L~.~p.p.?~ ................................................................ ................... ... .............. .... ............... ........................... ~~.: ~.~&. 6. 2013 OMPF (Line A from 2013 Allocation Notice) $1,672,800

IS', beD Issued: November 2013

Ontario Municipal Partnership Fund (OMPF) 2014 Allocation Notice

('~ t -:> ~F Ontario

Township of Essa County of Simcoe

2014 OMPF Allocation Notice - Line Item Descriptions

70602

A The OMPF grants are described in detail in the OMPF Technical Guide - this document can be found on the Ministry of Finance's website at: http://www.fin.gov.on.ca/en/budgeUompf/2014

A5 If applicable, reflects the amount of transitional support provided to assist the municipality in adjusting to the redesigned OMPF program.

B1 Sum of2014 OMPF grants. (Equal to Line A)

Estimated funding provided to the municipality by the Ministry of Community Safety and Correctional Services with respect to the B2 Province's phased upload of court security and prisoner transportation costs in 2014.

The estimated 2014 municipal benefit of the Province's 75 per cent share of public health funding relative to its 50 per cent share in 2004. Actual municipal savings may not correspond with the Allocation Notice due to budget approvals made by the local

C1 Boards of Health. Municlpalities may provide additional funding beyond their obligated cost share . Any additional municipal funding is not included in the calculation of the public health figure.

The estimated 2014 municipal benefit of the Province's 50 per cent share of land ambulance funding is relative to its share in C2 2005. This incremental increase in land ambulance funding delivers on the Province's commitment to strengthen land ambulance

services and maintain the 50:50 sharing of land ambulance costs.

D2 Refers to the total assessment for a municipality weighted by the tax ratio for each class of property (including payments in lieu of property taxes retained by the municipality) divided by the total number of households.

03 Represents the proportion of a municipality's population that resides in rural areas or small communities. For additional information see the 2014 OMPF Technical Guide.

The northern and rural Municipal Fiscal Circumstances Index (MFCI) measures a municipality's fiscal circumstances relative to 04 other northern and rural municipalities in the province, and ranges from 0 to 10. A lower MFCI corresponds to relatively positive

fiscal circumstances, whereas a higher MFCI corresponds to more challenging fiscal circumstances. For additional information see the 2014 OMPF Technical Guide.

Represents the guaranteed level of support the municipality will receive from the Province through the 2014 OMPF. F or additional 05 information see the 2014 OMPF Technical Guide.

06 2013 OMPF allocation.

Note: Provincial funding and other ongoing provincial support initiatives rounded to multiples of $100.

Ontario Ministry of Finance Provincial-Local Finance Division Issued: November 2013

Julie Barrett


AMO Communications [[email protected]] November 14,20132:26 PM Julie Barrett AMO Breaking News - 2014 OMPF Allocations

TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL

November 14, 2013

2014 OMPF Allocations Announced

J2..q

Today the Ministry of Finance issued 2014 allocations from the Ontario Municipal Partnership Fund (OMPF). Letters to heads of council and treasurers are being mailed at this time. Allocation notices may be viewed on the Ministry's website. Below are key aspects of the funding announcement for 2014 and issues on the funding horizon for 2015 and beyond.

A reduced envelope province-\vide

The total envelope will continue to decrease. A further $25 million cut will occur in 2014 dropping total allocations to $550 million. The Fund was $575 million in 2013 and $598 million in 2012. If the government continues with its fiscal plan for the OMPF, continued cuts should be expected in 2015 to reach $500 million by2016.

Impact on recipient municipalities

While all recipient municipalities \vill continue to receive some funding, there will be negative impacts for most communities. Individual municipal reductions for the coming year will be primarily detennined as a percentage of 20 13 allocations and scaled based on the relative fiscal heal th of each municipality.

Northern Ontario municipalities will experience either no change or a cut ranging up to 10% of the previous year's allocation. Municipalities in all other regions will experience either no change or a cut of up to 15% of their previous year's allocation. (Last year's cuts were up to 50/0 in the North and up to 10% in other regions). These changes are very significant for some communities - at least 1 00/0 will experience an impact greater than $50 per household.

How does OMPF structure for 2014 compare?

For 2014, the grant components are Assessment Equalization, Northenl Communities, Rural Communities, Fiscal Circumstances and Transitional. Previous grant components dedicated to policing, fannland and managed forests have been eliminated.

In 2013, the Ministry introduced a new funding concept to measure the relative fiscal circumstances of municipalities. This continues for 2014 and scales allocation cuts according to those municipalities most in need. The Municipal Fiscal Circumstances Index (MFCI) lueasures such factors as weighted assessment per household, median household income and employment rates among others, on a relative basis for municipalities that have been receiving OMPF. As noted above, the degree of funding cuts to municipalities will be detennined in part by the use of this measure.

-eDl

\~~ <lpproach demonstrates some sensitivity to the fiscal condition of municipalities and the limited capacity of some to shoulder these cuts. However, the transition fonnulas of 20 13 and 20 l4 have not and will not be responsive to changing social service and police costs. This is a concern.

AMO's Position

AMO participated in OMPF discussions with the Ministry of Finance. AMO advocated for a deferral of the 2014 cut of $25 million and reconciliation to be restored. AMO is very concerned that the Inunicipal subsidy of provincial farmland and managed forest property taxation policy continues, now without any provincial assistance. AMO also emphasised the need for new transitional assistance from the provincial government for municipalities facing future OPP billing model changes. This would include help now for those with high costs and transition assistance for those with bills that will increase.

Fiscal Outlook

While the upload of social assistance benefit programs and court security costs continues, there are a number of significant issues facing municipalities in the near future which pose signiticant risk. They are:

Policing Costs

The scale of OMPF cuts will be magnified by 2014 OPP wage related cost increases of approximately $25 million in 2014. The lost OMPF revenue and the OPP cost increase will have a $50 million (est.) impact on property taxpayers. Almost :x of all municipalities use the OPP. The impact of these two events at the same time will put a burden on municipal property taxpayers. Tax increases or service reductions are likely in all comers of the province.

Other OMPF recipient municipalities will also face increased policing costs in 2014. Emergency service costs are rising faster than the rate of inflation and other municipal costs and services. This affects the resources available to deliver other core services that are just as vital to a community.

Reconciliation

From 2005 to 2011, reconciliation \-vas a key feature of OMPF funding. Reconciliation recognized the difference between projected and actual municipal costs. From 2011 onwards, the impact of a reduced OMPF funding envelope has been amplified by the government's decision to end reconciliation pa)'lnents. In 2014 and future years, the significance of this change will become particularly acute for municipalities facing OPP wage related cost increases.

Property Tax Room

For the last 15 years, the Province has offset reasseSSlnent impacts by resetting education tax rates. This has allowed municipalities to "occupi' the tax rootn created and help offset the impact of municipal tax increases. The 2013 Fall Economic Statelnent signalled a likely end to this policy and possible education property tax increases in the future.

Property Assessment Issues

A number of key property assessment methodology issues relnain unresolved and represent a risk to the stability of the assessment base. These include asseSSlnents related to mills, billboards and landfills in particular Market value is the foundation of the assessment system. The successful resolutions of these issues need to be fair for all taxpayers.

2

Our evaluation of the Future a/the OA;fPF

• The four grant components for 20 14 will likely be the core funding elements for future years. Discontinued grant components include policing and offsets for provincial fannland and managed forest property taxation policies.

• Significant dollars in 2014 are designated as "transitional". These funds are not discretionary in the same manner as the province considered IItransition" funding in prior years. These dollars relnain an integral part of the overall OMPF envelope.

• Which grant components will be cut in 2015 and 2016 has yet to be detennined. • For context, belo\v are historical OMPF allocations to the sector.

~.- -----.----- ... ------_._-_ .. __ .. _- ------------_._._-------------- ---- --

iHistorical OMPF Allocation by Grant (in millions of $) !

----------- . - -I

I ! -----.. -.. -------.... -... ---.----,--.--.- ~- r::;--- ,-----r-- ' --- r------

IComponent 12010 !2011]2012 12013 12014 i 2015 )' r--- - -- '-----·----.. ------------------1-·---··'--1,:--1----------,-'-.

iSocial Services Grant I 84 I 25 I 25 i 0 ! a I a 1

r-.. - -------.-.... -----------------------'--.- -- .-------r--- i-'-----,--i---- ----,

jPolicing Grant ; 82 I 92 I 94 I 0 i 0 I 0 I

IFannland and Man~;~dForest~ Grant _. -----'-47r--1i

47 !46--· ... ~;oIQ·-1 I I I I , I U I ,- ---.. --..... --------.----,-------- r:-::-::'- r----::--,-- ,----.- ;------1-- --- i

IAssessment Equalization Grant ! 150 1147 1147 I 0 i 149 I ? I

~:;~~~:~~~~~nt =--=-~==:-~:-~5~-i 18662:- ~ -\ 17:8r~ -I ~hem and Rural Fiscal circ~,.;;~~~~~:s-Grant-I-o-ioioio r--So-i?-I 'Transitional ~-;;d Stabilization Grants -----1-4,5-42 i~!I'--T----'?-- 1

I 38 0 !1

134 ! (incl. Northern & Rural ~~-~~~-~ro~~m)----I----ICW~--k---r.---r--1 ~TOTAL O~~.~ ______ ._______________ 1

650 1

597 j 598 ! 575 I 550 I ~?5 ___ J

A1VIO Contact: Matthew Wilson, Senior Advisor - InwilsonC?~atno.on.ca - 416-971-9856 Ext. 323.

PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required, We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.

AMO Allocation Federal Gas Tax (2010 to 2014)

Federal Gas Tax Allocation i StatsCan -

• t"

Po'puh~tion -#' tnE~ -,. NAME _ .. .'.· "2006 i.,. r • ':..' : ~ • r· .::' " :

207 LT Southwest Middlesex M 5,890 $180,675.75 $180,675.75 $180,675.75 $180,675.75

208 LT StrathroY-Caradoc Tp 19,944 $611,782.20 $611,782.20 $611,782.20 $611,782.20

209 LT Thames Centre M 13,085 $401,382.38 $401,382.38 $401,382.38 $401,382.38

210 UT Northumberland Co 80,457 $2,468,018.48 $2,468,018.48 $2,468,018.48 $2,468,018.48

211 LT Cobourg T 18,210 $558,591.75 $558,591.75 $558,591.75 $558,591.75

212 LT Brighton M 10,253 $314,510.78 $314,510.78 $314,510.78

213 LT Trent Hills M 12,247 $375,676.73 $375,676.73 $375,676.73 $375,676.73

214 LT Port Hope and Hope T 16,390 $502,763.25 $502,763.25 $502,763.25 $502,763.25

215 LT Hamilton Tp 10,972 $336,566.10 $336,566.10 $336,566.10 $336,566.10

216 LT Alnwlck-Haldimand Tp 6,435 $197,393.63 $197,393.63 $197,393.63 217 LT Cramahe Tp 5,950 $182,516.25 $182,516.25 $182,516.25 $182,516.25 218 UT Perth Co 37,266 $1,143,134.55 $1,143,134.55 $1,143,134.55 $1,143,134.55

219 5T Stratford C 30,461 $1,868,782.35 $1,868,782.35 $1,868,782.35 220 5T St. Marys ST 6,617 $405,952.95 $4DS,952.95 $405,952.95 $405,952.95 221 LT North Perth T 12,254 $375,891.45 $375,891.45 $375,891.45 $375,891.45 222 LT Perth East Tp 12,041 $369,357.68 $ 369,357 .68 $369,357.68 $369,357.68 223 LT Perth South Tp 4,132 $126,749.10 $126,749.10 $126,749.10 $126,749.10

224 LT West Perth M 8,839 $27U36.33 $271,136.33 $271,136.33 $27U36.33 225 UT Peterborough Co 56,639 $1,737,401.33 $1,737,401.33 $i,737A01.33 $1/737,401.33 226 ST Peterborough C 74,898 $4,594,992.30 $4/594/992.30 $4,594,992.30 $4,594,992.30 227 LT Asphodel-Norwood Tp 4,247 $130,276.73 $130,276.73 $130,276.73 $130,276.73

228 LT North Kawartha Tp 2,342 $71,840.85 $71,840.85 $71,840.85 $71,840.85 229 LT Cavan-Millbrook-North Monaghan Tp 8,828 $270,798.90 $270,798.90 $270,798.90 $270,798.90 230 LT Douro-Dummer Tp 6,954 $213,313.95 $213,313.95 $213,313.95 $213,313.95 231 LT Galway-Cavendish and Harvey Tp 5,284 $162,086.70 $162,086.70 $162/086.70 232 LT Havelock-Belmont-Methuen Tp 4,637 $142,239.98 $142,239.98 $142/239.98 $142,239.98 233 LT Otonabee-South Monaghan Tp 6,934 $212,700.45 $212,700.45 $212,700.45 $212,700.45 234 LT Smith-Ennismore-La kefleld Tp 17,413 $534,143.78 $534,143.78 $534,143.78 $534,143.78 235 UT Prescott and Russell UCo 80,600 $2,472,405.00 $2,472,405.00 $2/472,405.00 236 LT Clarence-Rockland C 20,790 $637,733.25 $637,733.25 $637,733.25 $637,733.25 237 LT Hawkesbury T 10,869 $333,406.58 $333,406.58 $333,406.58 $333,406.58 238 LT casselman V 3,275 $100,460.63 $100,460.63 $100,460.63 $100,460.63 239 LT East Hawkesbury Tp 3,368 $103,313.40 $103,313.40 $103,313.40 $103,313.40 240 LT Russell Tp 13,883 $425,861.03 $425,861.03 $425,861.03 $425,861.03

241 LT Alfred and Plantagenet Tp 8,654 $265A61.45 $265,461.45 $265,461.45 $265,461.45 242 IT Champlain Tp 8,683 $266,351.03 $266,351.03 $266,351.03 $266,351.03 243 LT The Nation M 11,078 $339,817.65 $339,817.65 $339,817.65 $339,817.65 244 ST Prince Edward County C 25,496 $1,564,179.60 $1,564,179.60 $1,564,179.60 $1,564,179.60 245 UT Renfrew Co 83,209 $2,552,436.08 $2,552,436.08 $2,552,436.08 $2,552,436.08 246 ST Pembroke C 13,930 $854,605.50 $854,605.50 $854,605.50 $854,605.50 247 LT Arnprior T 7,158 $219,571.65 $219,571.65 $219,571.65 $219,571.65 248 LT Oeep River T 4,216 $129,32.5.80 $129,325.80 $129,325.80 $129,325.80 249 LT Renfrew T 7,846 $240,676.05 $240,676.05 $240,676.05 $240,676.05 250 LT Petawawa T 14,651 $449,419.43 $449,419.43 $449,419.43 $449,419.43 251 LT Laurentian Hills T 2,789 $85,552.58 $85,552.58 $85,552.58 $85,552.58 252 LT Head, Clara and I'vlaria Tp 228 $6,993.90 $6,993.90 $6,993.90 $6,993.90 253 LT Horton Tp 2,803 $85,982..03 $85,982.03 $85,982.03 $85,982.03 254 LT McNab-Braeside Tp 7,222 $221,534.85 $221,534.85 $221,534.85 $221,534.85 255 LT Brudenell, Lynoch and Raglan Tp 1,497 $45,920.48 $45,920.48 $45,920.48 $45,920.48

256 LT North Algona-Wilberforce Tp 2,840 $87,117.00 $87,117.00 $87,117.00 $87,117.00 257 LT Admaston/Bromley Tp 2,716 $83,313.30 $83,313.30 $83,313.30 $83,313.30 258 LT Laurentian Valley Tp 9,265 $284,203.88 $284,203.88 $284,203.88 $284,203.88

259 LT Killaloe, Hagarty and Richards Tp 2,550 $78,221.25 $78,221.25 $78,221.25 $78,221.25 260 LT Madawaska Valley Tp 4,381 $ l34,387. 18 $134,387.18 $134,387.18 $134,387.18 261 LT Bonnechere Valley Tp 3,565 $112,423.88 $112,423.88 $112,423.88 $112,423.88 262 LT Whitewater Region Tp 6,631 $203,405.93 $203,405.93 $203,405.93 $203,405.93 263 LT Greater Madawaska Tp 2,751 $84,386.93 $84,386.93 $84,386.93 $84,386.93

264 UT Simcoe Co 262,466 $8,051,144.55 $8,051,144.55 $8,051,144.55 $8,051,144.55

265 ST Barrie C 128,430 . $7,879,180.50 ~ $7,879,180.50 $7/879,180.50 $7,879,180.50 266 ST Orillia C 30,259 $1,856/389.65 $1/856/389.65 $1,856,389.65 $1,856,389.65 267 LT Collingwood T 17,503 $536,904.53 $536,904.53 $536,904.53 $536,904.53

268 LT Midland T 16,330 $500,922.75 $500,922.75 $500,922.75

269 LT Penetanguishene T 9,354 $286,933.95 $286,933.95 $286,933.95 $286,933.95 270 LT Wasaga Beach T 15,234 $467,302.95 $467)02.95 $467,302.95 $467,302.95

271 LT Innisfil T 31,175 $955,293.13 $956,293.13 $956,293.13 272 IT Bradford-West Gwilfimbury T 24,039 $737,396.33 $737,396.33 $737,396.33 $737,396.33 273 LT New Te.cumseth T 27,701 $849J28.18 $849,728.18 $849,728.18 $849,728.18

* 274 LT Essa Tp 16,901 $518,438.18 $518,438.18 $518,438.18 $518,438.18 *'

Page 4

\lP Julie Sa rrett


Follow Up Flag: Flag Status:

Julie Barrett

Lovely Devaya [[email protected]] July 9, 2013 12:30 PM Julie Barrett Gas Tax Indexing

Follow up Flagged

Treasurer/Deputy-Clerk, Deputy CAO TO\vnship of Essa

Folks,

As we notified you in March, the Government of Canada announced that starting in 2014, the Gas Tax Fund would be indexed at 2% per year in $100 million increments. Since our last update , the Government has passed a fOllTlLlJ,! to do so, and has revealed the nalional al!oCl!tion and Ontario's share.

The indexing formula increases the national allocation by 2% per year, but has a 'rounding' provision which increases the actual payment only when the calculation passes the next $100 million threshold. This threshold wil! be met in 2016 and then again in 2018. The national allocation and Ontario's share is as follows:

201~ 2015 2016 2017 2018 Total (1~- 18)

Ontario $74-1 ,9-19,000 $74·1 ,9-19,000 $782,196,000 $782,196,000 $819,44-1 ,000 ~3,873,735 ,00O

Can;lda $2.000,000.000 $2,000,000,000 $2,lOO,000,000 $2.100,000,000 $2,200,000.000 $10,400,000.000

While individual municipal allocations are unkno\-vn at this time, this shows that: The benefits of indexing do not reach municipal governments until 2016 .

• Ontario's allocation has declined by approximately $1.8 million from 2013 to 2014 . This 0.2% decline is because Ontario did not grow as fast as other provinces between the 2006 and 20 II CensLls.

In addition, we know that there \vill be some re-distribution within Ontario because of population changes in each municipality. Ontal'io's population has grown by approximately 5.6% between the 2u06 and the 2011 Census. If your municipality has grown less than this amount, or has declined in population, it is likely that your allocation will decline.

Accordingly, municipalities should use caution in trying to estimate allocations under the new Agreement. Please take these two effects (decline in Ontario's allocation , and municipal population shifts) into account when budgeting and/or completing your longterm financial plans. Do not assume that your allocation will remain the same.

AMO is working closely with Infrastructure Canada on moving towards a permanency framework and we continue to stress the importance of letting the municipalities know in advance of2014 allocations for budget purposes . As soon as we know the allocations for2014 we will inform you.

ffyou have any questions, please let me know.

Judy Dezell Manager - Canada's Gas Tax Fund Implementation AMO 200 University Ave., Suite 801 Toronto, ON M5H 3C6 E-mail: jdezell!(l)amo.on.ca Phone: 416-971-9856 ext. 306 " 'W\\ .amo.on.ca \-\:\\'w.£(lstaxat\VOrk&9.

Julie Barrett

From: Sent: To: Cc: Subject:

Julie.

Wayne R .. Wilson [wwilson@nvca .on .ca] November 20, 20134:30 PM Julie Barrett Sheryl Flannagan; Keith White; Michael Smith RE: 2014 NVCA budget estimate

The NVCA board will review the proposed draft budget at their Nov. 29th Board meeting. The overall budget levy

increase is proposed to be on average 3.25 % . This is equal to the COLA (Ontario CPI ) increase plus watershed

population growth.

The proposed increase for Essa is 3.83% or a Levy of $137,113 up from $132}OS6 in 2013. The % increase in Essa is

slightly above average, due to the higher assesssment growth in Essa relative to the average NVCA Municipality.

It is anticipated that the budget vote will be held on Jan 10m 2014.

Please do not hesitate to call should you have any questions.

Sincerely

Wayne R. Wilson Chief Administrative Officer

\Jottawasaga Valley Conservation Authority

John Hix Conservation Area

8195 Line 8, Utopia, Ontario LOM ITO 705-424-1479 Ex. 225 [email protected]

www .nvca.on.ca

Th is e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain

confidential and privileged information . Any unauthorized rev iew, use, disclosure or distribution is prohibited. If you

are not the intended recipient, please contact the sender and destroy all copies of the original message.

From: Julie Barrett [mailto:[email protected]] Sent: November-1S-13 1: 11 PM To: Wayne R .. Wilson Subject: 2014 NVCA budget estimate

Good Afternoon Wayne,

Do you have an estimate for Essa's 2014 NVCA contribution? Or, what is the estimated NVCA 2014 budget

increase/decrease? When is the Authority going to approve the NVCA 2014 budget?

Thank you,

Julie Barrett Treasurer -ownship of Essa

5786 County Road 21 Utopia, On LOM 1 TO [email protected]