Track Meet Entry Track Meet Entry Program InstructionsProgram Instructions

Compatible with Hy-Tek Meet Compatible with Hy-Tek Meet Manager ProManager Pro

Login PageLogin Page

• www.lewistonsports.com/trwww.lewistonsports.com/trackack

• Select your Team.Select your Team.

• Enter Password.Enter Password.

• Click Login.Click Login.

Entry Page HeaderEntry Page Header• Select MeetSelect Meet• Click the Done button Click the Done button

when all entries for when all entries for your team are your team are complete.complete.

• Click the Event button Click the Event button at any time to view at any time to view your entries by eventyour entries by event

• Click the Roster button Click the Roster button at any time to view at any time to view your roster by name.your roster by name.

• Click the All button to Click the All button to view entries for every view entries for every team for this meet.team for this meet.

Selecting MeetSelecting Meet• Check to make sure Check to make sure

you have the correct you have the correct meet before starting meet before starting entries.entries.

• Use this link to go Use this link to go back to Login page if back to Login page if you don't have the you don't have the correct team.correct team.

• This section will This section will contain any messages contain any messages from the meet director from the meet director regarding the meet.regarding the meet.

• You are now ready to You are now ready to begin entering the begin entering the entries.entries.

Entry PageEntry Page• Enter the Athletes First & Last Enter the Athletes First & Last

Names and Grade.Names and Grade.• Select the Event from the list.Select the Event from the list.• Field Events - Enter Feet - Field Events - Enter Feet -

Inches as 15' 4 1/2" equals Inches as 15' 4 1/2" equals 15-4.5 and for No Distance 15-4.5 and for No Distance entries enter ND.entries enter ND.

• Running Events - Enter times Running Events - Enter times as 5:30.8, and for No Time as 5:30.8, and for No Time entries enter NT.entries enter NT.

• Relays - Enter times or NT in Relays - Enter times or NT in only the races that you are only the races that you are entering a team.entering a team.

• If the meet allows multiple If the meet allows multiple relay teams in an event select relay teams in an event select Team.Team.

• Click the Add button when an Click the Add button when an athlete or relay is complete.athlete or relay is complete.

Update or Delete EntriesUpdate or Delete Entries

• This is the area where you can This is the area where you can update or remove athletes or update or remove athletes or relays.relays.

• The first line will contain The first line will contain information similar to this if you information similar to this if you have declared your entries have declared your entries Done, to undeclare click Delete.Done, to undeclare click Delete.

• Edit information then click the Edit information then click the Update button, edit only ONE Update button, edit only ONE line at a time. line at a time.

• Athletes are listed once for Athletes are listed once for each event you entered then each event you entered then in.in.

• You must use the correct Event You must use the correct Event abbreviation, if you are not abbreviation, if you are not sure Delete the entry and re-sure Delete the entry and re-enter it as a new entry.enter it as a new entry.

Entries by Event ViewEntries by Event View• Notice how Notice how

undeclared entries undeclared entries display.display.

• List Athletes List Athletes alphabetical within alphabetical within each event.each event.

Roster ViewRoster View

• Notice how the Notice how the display looks when display looks when entries are entries are Declared complete.Declared complete.

• Click this link Click this link Return to the Entry Return to the Entry page.page.

• Athletes and Athletes and Relays are listed Relays are listed alphabetical order.alphabetical order.

All Entries Page ViewAll Entries Page View

• Lists all entries by Lists all entries by event in the order event in the order of the Time or of the Time or Distance entered.Distance entered.

• Lists all the Girls Lists all the Girls entries followed by entries followed by the Boys entries in the Boys entries in each event.each event.

Teams with Declared EntriesTeams with Declared Entries

• This page is only This page is only available to the Meet available to the Meet Director. A link to this Director. A link to this page will be sent to page will be sent to the Meet Director.the Meet Director.

• Lists Meet name.Lists Meet name.

• Lists Teams that have Lists Teams that have Declared their entries Declared their entries complete.complete.

Text File Text File

• This page is only available to This page is only available to the Meet Director. A link to the Meet Director. A link to this page will be sent to the this page will be sent to the Meet Director.Meet Director.

• The information on this page The information on this page is in the format required by is in the format required by Hy-tek Meet Manager Pro.Hy-tek Meet Manager Pro.

• Meet Director will need to Meet Director will need to save this to their computer as save this to their computer as a Text file to be imported into a Text file to be imported into the Meet Manager program.the Meet Manager program.

• Instructions for saving and Instructions for saving and importing are on the following importing are on the following screens.screens.

Saving Text File in FirefoxSaving Text File in Firefox• These are the instructions for These are the instructions for

Firefox.Firefox.

• Select File from the Menu Bar Select File from the Menu Bar of your browser.of your browser.

• Click Save Page As...Click Save Page As...

• This screen will appear.This screen will appear.

• Enter a name for the file.Enter a name for the file.

• Select Text Files in the Save as Select Text Files in the Save as type.type.

• Click the Save button.Click the Save button.

Saving Text File in IE 7Saving Text File in IE 7• These are the instructions for These are the instructions for

Internet Explorer 7.Internet Explorer 7.

• Select File from the Menu Bar Select File from the Menu Bar of your browser.of your browser.

• Click Save As...Click Save As...

• This screen appears.This screen appears.

• Enter a name for the file.Enter a name for the file.

• Select Text Files in the Save as Select Text Files in the Save as type.type.

• Click the Save button.Click the Save button.

Hy-Tek InstructionsHy-Tek Instructions• This is in Hy-TekThis is in Hy-Tek

• Select File from the Menu Select File from the Menu Bar.Bar.

• Click on Import.Click on Import.

• Click on the Semi-Colon Click on the Semi-Colon Delimited Rosters/Entries.Delimited Rosters/Entries.

• Select the Text File saved in Select the Text File saved in previous page.previous page.

• Click the OpenClick the Open

Import File ProgressImport File Progress• This page shows the progress of the import.This page shows the progress of the import.

• Number of teams found.Number of teams found.

• Number of different Athletes.Number of different Athletes.

• Number of entries.Number of entries.

• Number of Relays.Number of Relays.

• Exceptions, should be 0, if it is not view the Exceptions, should be 0, if it is not view the Exception Report.Exception Report.

• A. Most of the errors will be out of limit A. Most of the errors will be out of limit Time or Distances, and can be fixed by Time or Distances, and can be fixed by editing the Athletes entry. editing the Athletes entry.

• B. If you have an event that looks like it has B. If you have an event that looks like it has every entry error out check the settings on every entry error out check the settings on the Event.the Event.

• C. If there are a variety or errors for a team C. If there are a variety or errors for a team you can log in as that team and correct the you can log in as that team and correct the errors, and re-export the data from the errors, and re-export the data from the database and the import it again after database and the import it again after purging the current entries.purging the current entries.

Clearing DataClearing Data• If you need to Re-If you need to Re-

Import the data into Import the data into Hy-Tek .Hy-Tek .

• You must Purge the old You must Purge the old Data.Data.

• Click File from the Click File from the Menu Bar.Menu Bar.

• Click on Purge.Click on Purge.

• Click on the Remove Click on the Remove Data Selectively.Data Selectively.

Remove DataRemove Data

• Click ONLY these Click ONLY these boxes.boxes.

• TeamsTeams

• AthletesAthletes

• Entries / ResultsEntries / Results

• RelaysRelays

• Then Click OK on Then Click OK on the next several the next several screens. screens.

CreditsCredits

• Program Designed by Jeff Bacon - Program Designed by Jeff Bacon - jbacon@esu6.orgjbacon@esu6.org

• Technology Coordinator for Lewiston, Technology Coordinator for Lewiston, Pawnee City, and Humboldt-Table Pawnee City, and Humboldt-Table Rock – Steinauer SchoolsRock – Steinauer Schools

• Assistant Track Coach LewistonAssistant Track Coach Lewiston