Upload
gage-macias
View
21
Download
0
Tags:
Embed Size (px)
DESCRIPTION
Tracking national portfolios and assessing results. Sub-Regional Workshop for GEF Focal Points East and Southern Africa 25-27 June 2008, Windhoek, Namibia. Presentation Outline. Monitoring & Evaluation Role of Focal Points in M&E Tracking the Portfolio: Tools & Approaches - PowerPoint PPT Presentation
Citation preview
Tracking national portfolios and assessing results
Sub-Regional Workshop for GEF Focal Points
East and Southern Africa25-27 June 2008, Windhoek, Namibia
2
Presentation Outline
1. Monitoring & Evaluation
2. Role of Focal Points in M&E
3. Tracking the Portfolio: Tools & Approaches
4. Role of M&E in implementation of the RAF
5. Monitoring: Issues for Discussion
3
Monitoring & Evaluation
4
What is Monitoring & Evaluation?
Monitoring provides management with a basis for decision making on progress and GEF with information on results. This involves:• Ongoing, systematic gathering of qualitative and
quantitative information to track progress on project outcomes & outputs
• Identification of implementation issues and propose actions to solve these
Evaluation provides lessons learned and recommendations for future projects, polices and portfolios. This involves:• Periodic assessment of results (i.e. outputs, outcomes and
impact) according to the criteria of relevance, effectiveness, efficiency and sustainability
5
Relevance of Monitoring & Evaluation for Focal Points:
→Monitoring: Project Implementation Review (for each project annually)
Portfolio Monitoring (country specific)
→Evaluation: Mid-Term Evaluation of projects (in some cases)
Terminal Evaluations – of all projects Portfolio Evaluations by country (e.g. Vietnam,
China)
6
Role of Focal Points in M&E
7
Role of GEF Focal Point in M&E…
Role depends on country specific circumstances →- Country capacity - Institutional setting- Portfolio scope and size (number of projects)
What are some of the potential roles and responsibilities in M&E?
Keeping track of GEF support at the national level Promoting use of evaluation recommendations and lessons learned,
particularly in new project proposals Supporting and ensuring dissemination of GEF M&E information Keeping stakeholders informed and consulted in plans, implementation and
results of country GEF M&E activities Assisting the Evaluation Office, as the first point of entry into a country,
during evaluations: identifying major relevant stakeholders, coordinating meetings, assisting with agendas –coordinating country responses to these evaluations
Other examples?
8
Key Message 1:
It is very important for Focal Points to participate in and be informed of
Monitoring and Evaluation in their countries.
9
Key Message 2:
There is no prescribed role for the Focal Points in Monitoring and Evaluation – it
depends in the institutional setting, capacity and portfolio scope, size.
10
Tracking the Portfolio: Tools & Approaches
11
Tracking the Portfolio: Tools and Approaches
M&E of the portfolio: Creating a simple tracking system for GEF projects (see next
slide). Including the GEF Support in national tracking system of
international grants/loans. Reporting GEF achievements against national development goals
and objectives (MDGs? Reporting to Conventions?) Establishing a close collaboration with GEF Agencies M&E
officer and projects managers. Exchanging experiences and information in workshops – both
sub-regional and national. Supporting annual workshops to discuss project implementation,
experiences and lessons and results with key GEF players in the country.
12
Tracking the Portfolio - an example
Portfolio Tracking System – Project level data:
• Basic Data – such as: > Project Data (name, agency, focal area etc.) > Financial information: GEF grant and cofinancing > Project cycle dates (entry into pipeline, approval, start up)> Basic data can be found in the PMIS)
• Substantive Data – such as:> Objective(s), Expected Outcome(s), > Ratings: implementation progress and likelihood of achieving
objectives, > Once completed: actual achievements and lessons learned,
Project documents
This information feeds into the progress of overall environmental achievements at higher levels, namely - the national targets, the MDGs and the GEF strategic targets. Keep it simple and only collect and record information that will be used!
13
Tracking the portfolio: Why is it useful?
To keep track of environmental achievements towards national targets, the MDGs and the GEF strategic targets and mandate
To improve coordination and policies / institutions:• For national coordination of the GEF portfolio: between ministries, implementing
and executing agencies, civil society etcetera• To feed into national decision making on GEF support (strategy, priorities)• For harmonization purposes: preventing overlap between donors, agencies,
government policies and so on
To improve project implementation:• To provide an overall overview of the GEF portfolio currently under implementation
in the country• To be informed of implementation progress and help resolve implementation issues
of projects (start, end, major events, delays)• To be able to address common problems – reoccurring in the portfolio• To integrate lessons learned, disseminate valuable experience and give
recommendations in future work/ project proposals
14
Where to find information to track the portfolio?
Project Implementation Reports produced annually by the projects and GEF Agencies (self assessments)
Supervision reports from GEF Agencies
PMIS (project management information system)
15
Role of M&E in implementation of the RAF
16
Role of M&E in implementation of the RAF
→ M&E is linked to improving results and performance
- which is linked to countries RAF allocations..
1. To improve Global Environmental Benefits (GEB) of projects at country level → RAF GBI
2. To improve environmental policies and institutions through projects at country level → RAF GPI
17
Tracking the portfolio: Why is it useful? (2)
(continued)
3. To improve project results increase global environmental benefits ratings of projects in terminal evaluations → RAF GPI
4. To improve project implementation increase likelihood of project results Ratings in project implementation reports → RAF GPI
18
Key Message 3:
Monitoring & Evaluation is linked to improving results and performance -
which is linked to countries RAF allocations…
19
Monitoring: Issues for Discussion
20
Monitoring: Issues for discussion
How are the partners working together in monitoring? (Focal Point, Agency, project staff, technical ministry or department, beneficiaries…)• Who does what? How is information circulating? How can the
Focal Point support the GEF portfolio in national management and decision-making?
Further development of tools for tracking portfolios. • How are available tools used?• What type of information is required? How will the information
be used? • Who should be involved in national knowledge sharing forum?
And how?
21
Available information sources:
Project evaluations: mid-term and final (independent) from GEF Agencies
National development goals tracking systems Knowledge exchange during workshops (national
coordination committees, with other focal points, annual workshops with implementing / executing agencies, other actors in the field – NGOs, CBOs etc)
Information from established focal area task forces, networks, environmental assessments and other relevant activities.
Evaluations conducted by GEF-EO and independent evaluation offices of GEF Agencies
22
More information….
GEF corporate evaluations and lessons learned: www.gefeo.org, under Publication or Ongoing Evaluations
The GEF M&E Policy: www.gefeo.org, under Policies and Procedures
Project evaluations (161 terminal evaluations): www.thegef.org, under Project Database, for search click on Evaluation Documents
Email contact: [email protected]