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JULY29,2019
Trail Life Troop 1791 Bylaws, Policies & Procedures
FlintGroveBaptistChruchGastonia,NC
www.flintgroves.org
1|P a g e Troop1791Bylaws,Policies&Procedures-Draftv0.1-07/29/2019
TABLE OF CONTENTS
Page#IntroductionandMissionStatement 21.EligibilityforMembership 22.Participation&ConductExpectations 33.TroopStructure 44.TroopCommittee&SupportRoles 45.TroopProgramLeadership 46.YouthLeadership 57.TroopCalendar,Communications&InternetPolicy 58.TroopMeetings,Campouts,Activities&Events 69.Troop&PersonalEquipment 710.MedicationPolicy 711.Uniforms 812.Advancement,Awards&Handbooks 813.TroopFinance 814.ProblemResolution 1015.AmendingtheseBylaws,Policies&Procedures 10
APPENDIX
1. TrailmanCommitment&PartnershipPledge Pg.12
2. FlintGrovesBaptistChurchMinistryLeadershipCommitment Pg.13
3. ProgramStructureOverviewChart Pg.15
4. TroopCommittee&ProgramOrgChart Pg.16
5. TroopLeadershipRoles&Responsibilities Pg.18
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Introduction
TrailLifeTroop1791isorganizedasaministryofFlintGrovesBaptistChurch,Gastonia,NorthCarolina,andcharteredpursuanttotheguidelinesestablishedbyTrailLifeUSA.FlintGrovesBaptistChurchistheownerandoperatoroftheTroop,aswellasallphysicalandfinancialassets.FlintGrovesBaptistChurchwillselectallleadershipandestablishitsoperationstodevelopitsministrymosteffectively.TrailLifeUSAisaChristianadventure,character,andleadershipmovementforournation’syoungmen.Ourexcitingprogramcentersonoutdoorexperiencesthatbuildayoungman’sskillsandallowhimtogrowonapersonallevelandasarolemodelandleaderforhispeers.ThisChrist-centeredprogramischarteredbyChristianchurchesandorganizationsandledby
ChristianadultleadersusingaspecificallyChristianBiblicalworldviewasourstandard.AsyoungmenprogressthroughthevariouslevelsoftheTRAILLIFEUSAprogram,theytakepartincamping,leadershipdevelopment,rankadvancements,awards,atrailbadgeprogram,communityservice,summeradventures,spiritualtraining,andavarietyofotherspecialofferings.AsaministryofFlintGrovesBaptistChurch,webelieveGodistheheadofourlivesandourhighestaimistoknowHimbettereachday,andtohelpothersdothesame.
TrailLifeUSAStatementofFaith:WebelievethereisOneTriuneGod–GodtheFather;JesusChrist,HisoneandonlySon;andtheHolySpirit–Creatoroftheuniverseandeternallyexistent.WebelievetheHolyScriptures(OldandNewTestaments)tobetheinspiredandauthoritativeWordofGod.WebelieveeachpersoniscreatedinHisimageforthepurposeofcommuningwithandworshipingGod.WebelieveintheministryoftheHolySpirit,Whoenablesustolivegodlylives.WebelieveeachofusiscalledtolovetheLordourGodwithallourheart,mind,soul,andstrength,andtoloveourneighborsasourselves.WebelieveGodcallsustolivesofpurity,service,stewardshipandintegrity.
TrailLifeUSAStatementofValues:Purity:Godcallsustolivesofholiness,beingpureofheart,mind,wordanddeed.Wearetoreservesexualactivityforthesanctityofmarriage,alifelongcommitmentbeforeGodbetweenamanandawoman.Service:Godcallsustobecomeresponsiblemembersofourcommunityandtheworldthroughselflessactsthatcontributetothewelfareofothers.Stewardship:GodcallsustouseourGod-giventime,talents,andmoneywisely.Integrity:Godcallsustolivemorallivesthatdemonstrateaninwardmotivationtodowhatisbiblicallyrightregardlessofthecost.
TrailLifeUSAMissionStatementVision:OurvisionistobethepremiernationalcharacterdevelopmentorganizationforyoungmenwhichproducesGodlyandresponsiblehusbands,fathers,andcitizens.Mission:Ourmissionissimpleandclear:toguidegenerationsofcourageousyoungmentohonorGod,leadwithintegrity,serveothers,andexperienceoutdooradventure.Motto:“WalkWorthy”Colossians1:10“…sothatyoumaylivealifeworthyoftheLordandpleasehimineveryway:bearingfruitineverygoodwork,growingintheknowledgeofGod,…”Oath:Onmyhonor,IwilldomybestToserveGodandmycountry;Torespectauthority;Tobeagoodstewardofcreation;AndtotreatothersasIwanttobetreated.
1. EligibilityforMembership1.1. EachpersonseekingmembershipwithTrailLifeTroop1791mustcompleteallTroopmembershippaperwork,pay
applicableduesandfees,andregisterasamemberofTrailLifeUSA.EachAdultmembermustalsocompletepaperworkfornecessarybackgroundchecksthroughTrailLifeUSAANDFlintGrovesBaptistChurch.NopersonwillbeofficiallyregisteredwithourTroopuntiltheyhavereceivedtheirMembershippacketback,alongwithaWelcomeletterfromtheTroopmasterorCommitteeChairman,whichwillalsoincludetheirTroopDatabaseLoginInstructions.
1.2. TrailLifeUSAMembershipStandards:Membershipintheprogramhasbothyouthandadultelements.Youthmembershipintheprogramisopentoallwhomeetthemembershiprequirements,andiscurrentlydesignedforbiologicallymalechildrenundertheageof18.Theadultapplicantmustalsobeatleast18yearsofageandsubscribetoandabidebythestatementofChristianfaithandtheOathandCreedoftheprogram.WhiletheprogramisundergirdedbyBiblicalvaluesandunapologeticallyreflectsaChristianworldview,thereisalsoaclearlydefinedinclusionpolicyforyouth.Accordingly,
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allboysarewelcomeirrespectiveofreligion,race,nationaloriginorsocio-economicstatus.Ourgoalisforparentsandfamiliesofeveryfaithtobeabletoplacetheirboysinayouthprogramthatendeavorstoprovidemoralconsistencyandethicalintegrityinitsadultleaders.Charterpartnersownandoperatelocalgroups,selectingleadersandadmittingmembersastheydeembeneficialtotheirgroupandwithintheparametersofthenationalpolicy.Thebasisfortheprogram’sethicalandmoralstandardsarefoundintheBible.Intermsofsexualidentificationandbehavior,weaffirmthatanysexualactivityoutsidethecontextofthecovenantofmarriagebetweenonemanandonewomanissinfulbeforeGodandthereforeinconsistentwiththevaluesandprinciplesoftheprogram.Withintheselimits,wegrantmembershiptoadultsandyouthwhodonotengageinorpromotesexualimmoralityofanykind,orengageinbehaviorthatwouldbecomeadistractiontothemissionoftheprogram.Wewelcomeboyswhoseparentsareseekingafaith-basedoutdooradventureprogramthatplacesanemphasisoncharacterdevelopment,leadership,andmoralpurity,andwhoaspiretoliveinaccordancewiththevaluesexpressedintheprogram’sOathandCreed.
1.3. YouthmembersmustberisingK(tobeginprogramsecondMondayinSeptember),throughSeniorYearHighSchool(endofprogramby6/30).Youthmemberduesare$49peryear,andcollectedatourinitialtroopmeetingofeachyear.Ifthisisnotfinanciallyfeasibleforayouthmember,theycanmakemonthlypaymentsovera3monthperiod;howeverthe$26registrationfeetoTrailLifeUSAmustbepaidtobeamemberofthetroop.Troopduesarepro-ratedforyouthwhojoinmidyear.TrailLifeUSAwillcollecta$26registrationfeeperyearforeachyouthmember,andwillbepaiddirectlytoTrailLifeUSAon-linebythemember.
1.4. Adultmembersmustbe18yearsofageorolder.NoTroopduesarecollectedforadultleaders.TrailLifeUSAwillcollecta$26registrationfeeperyearforeachadultmember,andwillbepaiddirectlytoTrailLifeUSAon-linebythemember.AdultleadersmustalsocompletetheFlintGrovesBaptistChurchMinistryLeadershipCommitmentform,completepaperworkfornecessarybackgroundchecksthroughTrailLifeUSAandtheFlintGrovesBaptistChurch,andbeapprovedforleadershipbytheExecutiveCommittee,beforetheyareeligibleforofficialTroopmembership.
2. Participation&ConductExpectations2.1. Youthagreestoparticipateintheprogramtothebestofhisability,aswellassignandabidebytheTrailmanCommitment
&PartnershipPledge,demonstratingbehaviorthatisconsistentwiththevaluesandmissionoftheministryofFlintGrovesBaptistChurchandTrailLifeUSA.
2.2. TrooprulesofconductarelistedbelowasitemsDISALLOWEDintheProgram:2.2.1. Disruptiveanddestructivebehavior:Throwingobjects,horseplay,harassing,orteasing,refusingtostayinassigned
areas,rudenoises,chronictalkingorinterruptions,stealing,aidingorabettingthetheftofanotherperson’sorentity’spossessions,andnopossessionofanymaterialorclothingconsideredobscene.
2.2.2. UnsafeActions:Puttinghimselforothersinharm’sway,improperuseoffire,whichincludesplayingwithmatchesorfire,lightingsticksoutsideafirering,otherunsafebehaviorinvolvingfire,fuel,combustible,orflammablematerials,orhaveafireoranyburningmaterialinornearatent.Nomemberwillrideontheoutsideofanymotorvehicle,includinghangingorridingonbumpers,intrailers,orinthebedofapick-uptruck.NoHazingoranybehaviorofanolderboyorboysthatintentionallythreatens,intimidates,orharassesayoungerTrailman.
2.2.3. AggressivePhysicalContact:Troop1791membersareexpectedtomaintaina“handsoff”policy.NoHitting,biting,spitting,shoving,kicking,orthrowingobjects(generallyclassifiedasassault-typeactionsdirectedatanother),VerbalconfrontationorprovocationtowardanotherTrailmanoradult,fighting(generallyclassifiedasmutuallyaggressivephysicalconduct),threateningorintimidatinganotherTrailmanoradult.
2.2.4. Alcohol,Tobaccoorotherillegalsubstances:Possession,use,saleordistributionoftobaccoproductsbyaTrailman(tobacco-relatedactivitybyanindividualundertheageof18isillegal);Possession,use,sale,distribution,orbeingundertheinfluenceofalcohol(alcoholrelatedactivitybyanindividualundertheageof21isillegal);Possession,unlawfuluse,sale,distribution,orbeingundertheinfluenceoflegal,illegal,orcontrolledsubstances,atanyage,isillegal.
2.2.5. Unauthorizedequipment:Cellphone,pager,electronicgames,radio,TV,MP3player,CDplayeroranyotherelectronicdevicedesignedforentertainment;however,thisdoesexcludeanyGPSdevicethatisdesignedexclusivelyforgeographicpurposes,Fixedbladeknivesorlargefoldingknives,firearms(exceptwhereusedwithsupervisionforofficialTroopactivities),anyotherdangerousweapons,suchasaslingshot,bowandarrow(exceptwhereusedwithsupervisionforofficialTroopactivities),sword,sharpenedobjects,martialartsweapons,orobjectswhichappearto
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beanyoftheaforementioneditems(toylookalikes,props,etc.),ammunitionoranygunpowder(exceptwhereusedwithsupervisionforofficialTroopactivities).Nopossessionoffireworks,smokebombs,orotherpyrotechnics.
3. TroopStructure3.1. TrailLifeUSAorganizedasfourUnitsoperatingunderoneTroopCommitteeandProgram.TheProgramyearbeginsJuly1st
ofeveryyear.3.2. WoodlandsTrailUnit:K-5thGrade3.3. NavigatorsUnit:6-8thGrade3.4. AdventurersUnit:9th-12thGrade3.5. GuidonUnit:CollegeAge,Co-Ed,Ages18-253.6. Inordertoprotectbothyouthmembersandadults,Troop1791willfollowtheChildSafetypoliciessetforthbyTrailLife
USA,andmustbeadheredtoatalltimesbybothyouthandadults.4. TroopCommittee&SupportRoles
4.1. TheTroopCommitteeisthegoverningbodyoftheTroop.ItisresponsibleforprovidingadultleadershipinareasofTroopGovernance,Finance,Operations&OversightacrossallfourUnits.TheTroopCommitteewillconsistofmanyMembers,eachhavingequalvoting.TheExecutiveCommitteeismadeupof3membersoftheTroopCommittee:TheCharterOrganizationRepresentative,TheCommitteeChairandtheTroopmaster.OnlytheExecutiveCommitteecanapproveTroopleadershipcandidates.TheCommitteeiscomprisedofthefollowingadditionalvotingmembers:4.1.1. TroopChaplain4.1.2. TroopQuartermaster&SafetyOfficer4.1.3. TroopTreasurer4.1.4. TroopAccountant4.1.5. AdvancementChair4.1.6. MembershipChair4.1.7. ServiceChair4.1.8. FundraisingChair4.1.9. TechnologyChair4.1.10. TrainingChair4.1.11. TroopSecretary
4.2. TroopCommitteemeetingswillbeheldonthefirstMondayofeachmonthat6:30pmatFlintGrovesBaptistChurch.OnlyregisteredCommitteemembersmayvoteonissuesbeforetheCommittee.AquorumisdefinedasallthosepresentatagivenTroopCommitteemeeting,whoareeligibletovote(registeredcommitteemember).Ifallexecutivecommitteemembersarepresent,onemorecommitteememberisneededtodeclareaquorum.If2executivecommitteemembersarepresent,2additionalcommitteemembersmustbepresenttodeclareaquorum.Aminimumof2executivecommitteemembersmustbepresenttodeclareaquorum.Unitleaders,suchastheWoodlandsTrailRanger,theNavigatorsTrailmaster,TheAdventurersAdvisor,andtheGuidonAdvisor,areinvitedandencouragedtoattendandparticipateinTroopCommitteemeetings,however,wouldnotbevotingmembers.
4.3. Ane-mailvotecanonlybecalledbytheTroopCommitteeChairunderspecialcircumstances,wheretimemaynotpermitadecisionpendingthenextregularlyscheduledTroopCommitteemeeting.
4.4. TherolesofTroopmaster,TroopChaplain,andTroopQuartermaster,arereservedformen.4.5. EachCommitteeMemberworkstoprovidethedevelopment,governance,finance&oversightineachoftheirown
departmentsacrosstheTroopthroughthemanagementandoversighttovariousSupportRoles:ie,Teams,Assistants,LeadersandCoordinators,whomaybeassignedtoworkin/withaspecificUnit.CommitteemembersmayalsorecruitTroopandUnitleadershipforapprovalbytheExecutiveCommittee.
4.6. SeeAppendix3,4&5forProgramStructureOverviewChart,TroopCommittee&ProgramOrgCharts,andTroopLeadershipRoles&Responsibilities
5. TroopProgramLeadership5.1. TheTroopmastershallberesponsibleforconductingtheTroopProgramoverallfourUnitsandisconsideredtheTroop
adultleader-in-charge.5.2. TheTroopmasterwillworkdirectlywiththeWoodlandsTrailRanger,theNavigatorsTrailmaster,TheAdventurersAdvisor,
andtheGuidonAdvisortodevelopandcoordinateanannualProgramcalendar,recruitUnitleadershipforapprovalbythe
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ExecutiveCommittee,provideroomsandlogisticalsupporttoeachoftheUnits,andtodeliverProgramCommunicationthatisintendedformembersthatspantheentireTroop.TheExecutiveCommitteewillmeetasneeded.
5.3. Eachofthe4Unitleaderswillberesponsibletoplan,manage,execute,andcarryouttheprogramintheirspecifiedarea.TheywillworkwithandcoordinatewithallAdultLeadershipassignedtocarryoutanyrolewithintheirUnit,alongwithanyYouthLeadershipperformingafunctionwithintheirUnit.
5.4. TherolesofRanger,TrailmasterandAdvisorarereservedformen.TheseUnitsmaycombine,atthediscretionoftheTroopmaster,basedonsizeofTroopandUnits.
5.5. TrailguidesareRegisteredAdultmaleleaderswhoarethedirectcontactleaderswiththeyouthandoperateunderthedirectionoftheUnitLeader.5.5.1. Trailguidesaremenwhotakeyouth(Trailmen)ontheTrail.TrailguidesworkasMentors,Quartermasters,and
ChaplainswithintheirUnit,andaretheprimaryanddirectcontactwithallTrailmen.TheUnitQuartermastersandUnitChaplainscoordinatetheexecutionoftheirTrailguidefunctionwiththeUnitLeader,withadditionalleadershipandoversightprovidedbythedesignatedCommitteeMember.
5.6. SeeAppendix3,4&5forProgramStructureOverviewChart,TroopCommittee&ProgramOrgCharts,andTroopLeadershipRoles&Responsibilities
6. YouthLeadership6.1. WoodlandsTrailYouthLeadership:6.2. NavigatorsYouthLeadership:
6.2.1. JuniorPatrolLeaders6.3. AdventurersYouthLeadership:
6.3.1. 1stOfficer:6.3.2. 2ndOfficer:6.3.3. Quartermaster6.3.4. PatrolLeader
6.4. SeeAppendix5forTroopLeadershipRoles&Responsibilities7. TroopCalendar,Communications&WebsitePolicy
7.1. ATroopcalendarshallbepreparedbytheTroopmasterandUnitLeaders,reviewedbytheTroopCommittee,anddistributedviatheTroopWebsitetwiceeachyear:7.1.1. InJanuary(fortheupcomingJuly-Dec)7.1.2. InJuly(fortheupcomingJan-June)
7.2. TheTroopcalendarmayonlydesignatedateplaceholdersforeventsouryouthandadultleadershipwillworktoplan,communicateandexecute,closertodateoftheevent.ThecalendarwillscheduleTroopMeetings,Campouts,PlannedServiceProjects,PlannedFundRaisers,TroopCommitteeMeetings,SummerAdventurecamps,HitTheTrailactivitiesactivities,otherTroop&UnitEvents,Trainingevents,andrelevantholidayandchurchevents.
7.3. ChangestothecalendarwillbeconveyedverballyatTroopmeetings,ontheTroopWebsite,andviae-mailwhenapplicable.
7.4. TheTroopwillmanageanallTroopdatabasewitheachmemberscurrentcontactinformation.TheTroopdatabasewillbethesourceforallcommunicationandforidentifyingmembers.E-mailwillbeusedtofacilitatethemajorityofTroopcommunication.InformationthatneedstobecommunicatedtotheTroopwillfollowthisCommunicationtreeasappropriate:7.4.1. TheCharterOrgRepwillusee-mailtocommunicatewiththeExecutiveCommittee7.4.2. OnlytheTroopCommitteeMembersandtheTroopmasterwillusee-mailtosendaTroopwidecommunicationas
necessaryandrelevanttoallmembersacrossallUnits.7.4.3. TheCommitteeChairwillusee-mailtocommunicatewithregisteredCommitteeMembersandanAllTroop
Leadershipcommunicationwhennecessary7.4.4. TheTroopmasterwillusee-mailtocommunicatewitheachofthe4UnitLeadersandanAllTroopcommunication
whennecessary7.4.5. TheUnitLeaderswillusee-mailtocommunicateinformationtoyouthandfamilymemberswithintheirrespectiveor
collectiveUnits7.4.6. YouthLeaderswillusee-mailtocommunicateinformationtoyouthandfamilymemberswithintheirrespectiveor
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collectiveUnitsandPatrols7.5. TroopleadershiphascontroloverthecontentoftheTroop’sofficialwebsite(i.e.theTroopCommittee,uniformed
leadershipandCharterOrgRepresentative).Ifyouthmembersareinvolved,theymustbeunderthedirectsupervisionof
adultswhohavecontrolofallcontent.ThecontentofthewebsitemustbeappropriatetotheMinistryeffortsoftheTroopandconsistentwithitsmission.ThewebsiteshouldnotcontainanylinksdirectlytoanysitethatcontainsmaterialthatisnotappropriatetotheTrooporitsmission.Thewebsiteshallnotcontainfullnames,addresses,telephonenumbers,e-mailaddressesorotheridentifyinginformationaboutyouthmembers.Thewebsiteshallnotcontainbulletinboardsorchatroomsthatmakeitpossibleforyouthmemberstocommunicatewithothersthroughthesite.
7.6. TheTroopshallnotsellanyadvertisementspaceontheirwebsite,orplaceanyadvertisementsorcommercialendorsementsontheirwebsite,exceptfortheorganizationprovidingthesiteservice,ortodirectthepublictoTroopfundraisingefforts.Nomerchandisewillbesoldthroughthewebsiteusingelectronicfundtransfers.ThewebsitemustincludethenameoftheUnit’scharterorganization,contactinformationfortheTroopCommitteeandane-mailcontactaddressforreachingthepersonmanagingthesite,sovisitorscanreportanyproblemsorconcerns.Thewebsiteshouldneverbemadetoappearmoreofficialthanitis.ThepageshouldnotrepresentitselfasanofficialpublicationoftheNationalOrganizationofTrailLifeUSA,noteventocasualreaders.
8. TroopMeetings,Campouts,Activities&Events8.1. Aminimumoftwoadultsmustbepresentateachmeeting,campout,activityorevent.Oneoftheseadultsmustbea
registeredleaderwithintheTroopwhoisatleast21yearsorolder.Ittwoadultsarenotpresent,themeeting,campout,activityoreventwillbecancelled.
8.2. Meetings:8.2.1. Troopmeetingswillbeheldfrom7:00-8:30pm,MondaynightsatFlintGrovesBaptistChurch.Meetingswill
normallybeheldweeklyduringtheyear,exceptwhenschoolorthechurchisclosedduetoinclementweather.8.2.2. AllUnitswillcometogetherforacommonopeningceremonyeverymeetingat7pmintheHangarandwill
dismisstotheirrespectiveUnitmeetingsfromthere.8.3. Campouts:
8.3.1. NoovernightcampoutswillbescheduledwithouttheapprovaloftheTroopCommittee.8.3.2. ATrailmanmustbeactivetoreapthebenefitoftheTroop1791program.Campingandtheoutdoorsisakeypartof
theTroopexperienceandafundamentalpartoftheprogram.TheTroopexpectsTrailmentoattendovernightcampingtripsandparticipatetothebestoftheirabilitythroughouttheprogramyear.
8.3.3. ApersonwillbecountedasaparticipantinacampoutONLYafterpaymenthasbeenmadetotheTroop(ifrequired).Paymentmustbemadebythedeadlinesetbytheleaderinchargeofthattrip.ApersonwhodoesNOTturninthefeebythedeadlinewillbeconsideredasNOTattendingthattrip.Norefundswillbeissuedafterthepaymentdeadlinehaspassed.
8.3.4. EachUnitwillplanforandexecutetheircampoutsdifferently,basedonthestructureoftheUnit.InthecaseoffamilycampingforANYoftheUnitsoftheTroop,noadultshallhavethechildofanotherfamilystayovernightintheirtent,unlessaparentoftheotheryouthalsostayingovernightisstayinginthatsametentwiththem.Inthecasewhereanadultistocampovernightwithanyotherperson’schildthatisnottheirown,theyouthmustallsleeptogetherinaseparatetent,nearbythetentoftheadult.Ifaparentleaves,theymusttaketheirchildwiththemorletaleaderknowtheyareleavingwithanestimatedtimeofreturn.Familycampingwillalwaysbeinacampgroundwithabathhouse.
8.3.4.1. WoodlandsTrailUnitCamping:Familystylecamping.Occursfrom2-4timesperyear.Allfamilymembersofayouthregisteredintheprogramareencouragedtoparticipate.Atleastoneparentperchildgroupisencouragedtoattend.Ifaparentcannotattend,theymustfilloutawaiverforthechildtogo.Thechildmustalsobechaperonedbyanotheradult.5thgradersintheMountainLionpatrolwillhaveanopportunitytocamptogetherwithaparentandtheNavigatorsUnitinthespring,inordertoprepareforpromotingtothenextUnitLevelinthesummer.
8.3.4.2. NavigatorsUnitCamping:MonthlycampingasTrailmenwithTrailguidesonly.Mostwillbecampingwithinwalkingdistanceofthevehicle,asTrailmenareencouragedtolearnanddevelopnewindependentcampingskillsontheirownwithotherboysintheirpatrols.Additionalcamping
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styles/opportunitiesmaybeofferedatthediscretionanddecisionoftheTrailmasterandTroopmaster.Trailmenareresponsibleforpackingtheirownpersonalcampinggearandtentstonearbycampsites,alongwiththeirownpatrolfood(purchasedbyayouthgrubmasterintheirpatrol),andthepatrolkitchenequipment(providedbytheTroop).NavigatorsUnitmayinvolve3othertypeofcampingopportunitieswithintheyearaswell:extendaninvitationonoccasionforallregisteredTroopLeaderstoattendacampout,extendaninvitationonoccasionforafamilycampout,andacceptaninvitationtocampinaHitTheTrailactivities,jointeffortwiththeAdventurersUnit.Usingthepatrolmethod,thedutyroster,andthegrubmenu,everypatrolmemberwillparticipateintheplanning,preparation,andthecleanupofthemealsduringthecourseofthe
campout.Nopatrolmemberwillbringanyfoodthatisspecificallyforhimself,butbuyandsupplyquantitiestoallpatrolmembers(unlessrequiredforallergyordietaryrestrictionsonly).
8.3.4.3. AdventurersUnitCamping:MonthlycampingasTrailmenwithTrailguidesonly.Regular,monthlycampingwiththeNavigatorsUnit,alongwithaHitTheTrailactivitiesopportunityonceperquarterasanAdventurerUnitonly.Somecampingmayoccurwithinwalkingdistanceofthevehicle,somemaybeprimitive,andsomemaybebackpackinglocations.EachTrailmanisexpectedtocarryallpersonalitemstheyintendtotakeonacampingtripandtheirshareofthepatrolfoodandequipmentasrequired.Theywillneedtopackalloftheseitemsinsuchawaythattheycanbecarriedtothebackcountryfromtheparkingareainonetrip.Backpacksarehighlyrecommendedfortheirconvenience.Usingthepatrolmethod,thedutyroster,andthegrubmenu,everyonewillparticipateintheplanning,preparation,andthecleanupofthemealsduringthecourseofthecampout..Nopatrolmemberwillbringanyfoodthatisspecificallyforhimself,butbuyandsupplyquantitiestoallpatrolmembers(unlessrequiredforallergyordietaryrestrictionsonly).
8.4. Activities:ManyactivitieswillbescheduledbyPatrol,byUnit,orbyTroop.Anyactivitythatrequiresaparticipationfee,mustbepaidinadvanceoftheactivity(ifpaymentistobepaidtotheTroop),ortothebusinessestablishmentdirectlywhereanactivitymaytakeplace.
8.5. Events:TheTroopmayholdeventsthroughouttheyeartoawardandrecognizethehardworkandaccomplishmentsoftheTroopTrailmen.Sucheventsaregenerallyself-fundedandrequirethehelpofparentparticipationtohelpcreate,set-up&organizeTroopevents.
9. Troop&PersonalEquipment9.1. TheTroopwillprovideallmajorcampinggearforcampcooking,diningtarps,lanterns,watercontainers,drygoodsboxes,
coolers,rope,andfirebuildingequipment.Troopgear&equipmentissharedamongallUnitsandiscoordinatedbytheTroopQuartermasterandvariousUnitQuartermasters.
9.2. Equipmentthatissignedoutforuse,shallbetheresponsibilityoftheindividualuntiltheQuartermasterorhisdesigneecheckstheequipmenttoassurethatithasbeenreturnedinthesameconditionitwasissuedout.
9.3. EachindividualTrailmanwillberesponsibleforthecareandwhereaboutsoftheirownpersonalequipment.EachTrailmanintheNavigators&AdventurersUnitsmustprovidehisownpersonalmesskit,waterbottle,firstaidkit,sleepingpad,sleepingbag,headlamp,andtent,alongwithanyotherpersonalitemsrequiredforthetrip.Trailmenareencouragedtoworktogethertotent2-3youthpertent,andtomanagetheirowntentingarrangements.
9.4. TrailguideswilloffereachTrailmaninstructiononproperuse,care,andhandling,ofallwoodcrafttools,includingpocketknife,saworaxe.NoTrailmanmaycarryoruseapocketknife,saworaxe,untilheistrainedandapprovedbyleadershiptodoso.WoodcrafttoolsareNOTallowedonchurchpremisesorduringweeklymeetings,unlessauthorizedandannouncedfortrainingorprojectpurposesonlyandcommunicatedbytheleadership.Onlyfoldingpocketknivesof4inchesorless,witharecommendationtoalsobelockingtype,areallowed.Nofixedbladeknivesareallowed.
9.5. Trailmenmaycarryanyequipmenttheydeemnecessaryonoutdooractivities,aslongasitisnotexcessive,canbesuitablypackedandcarriedintothecampsite,anditisnototherwisedisallowed.
9.6. Trailmenarenotpermittedtousepersonalelectronicdevices(i.e.cellphone,radio,television,electronicgames,personalcomputer,tablets,etc.)onTroopcampouts,meetings,activities,orevents,unlessspecificallyauthorizedbytheTroopmasterorUnitLeader.
9.7. ParentsandTrailguidesarenotallowedtohavecellphonesoutnearTrailmenexceptincasesofemergency.10. MedicationPolicy
10.1. ItisthepolicyofTroop1791thatnoTrailmanisallowedtoself-medicatethemselvesatanytimewhileengagedinanyTroopactivity,campout,event,orunderthesupervisionofTrailLifeTroop1791.Anyneededmedicationsduringsuch
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times,willbedeliveredtotheappropriateanddesignatedTroopLeadersforadministration(exceptwithfamilycampingwheretheparentorguardianispresentandacceptsresponsibilityforitsadministration).Allmedications(including“overthecounter”oritemsinapersonalfirstaidkitsuchasTylenolorAdvil)mustbeintheiroriginalpackagingwithprinteddirectionsastoitsadministration.InordertoadministerANYmedications(prescriptionandover-the-counter),wemusthaveasignedMedicationConsentFormonfile.Trailmenwillnotbepermittedtokeepmedicationintheirpersonalpossession,withtheexceptionofasthmainhalersorEpi-pens.InorderfortheyouthmembertocarryanasthmainhalerorEpi-pen,aSelf-MedicationAgreementformmustbecompleted.
11. Uniforms11.1. TrailLifeisauniformedorganization.TheofficialuniformofTrailLifeUSAhasbeendetermined,andcanbepurchased
fromhttps://www.traillifeconnect.com.Thiswillbeknownastheofficial“Dress”uniform.TrailLifehasdesigneda“ClassB”t-shirtthatwillbewornduringmorecasualoutingsandatthediscretionoftheTroopmasterandUnitLeaders.
12. Advancement,Awards&Handbooks12.1. TrailmenareencouragedtoattendallTroopmeetings,asmuchoftheirrankadvancementskillswillbetaughtandaward
requirementsearnedduringthattime.ActivitiesatTroopmeetings,campouts,andoutings,willbeplannedtoallowtheTrailmantoprogresstowardmeetingtheirrankandadvancementgoal.Ifatrailmanmissesanight,theycanperformahitthetrailactivityinordertomakeupthemissedactivity.Therearealsoactivitiestheycanperformfromthemanualinordertomakeupforthemissedactivityaswell.
12.2. ServiceactivitiesisanotherkeyelementandcomponenttotheTroopprogram.EachTrailmanshalldohisparttohelpothersasmuchasheisable,andparticipatefullyinallUnitandTroopserviceprojectsasheworkstowardhispersonalrankadvancementgoals.
12.3. HandbooksandTrailbadgesarepublishedbyTrailLifeUSA.HandbookswillbetheresponsibilityofeachNavigatorandAdventurersmembertopurchasethroughTrailLifeUSAon-lineandhaveshippedtotheirhomesdirectly.
12.4. TrailbadgeopportunitiesandRankAdvancementopportunitiesmaybesetandlimitedbytheUnitLeaderortheTroopmaster.Additionally,noTrailbadgeorRankAdvancementcriteriamaybe“signedoff”byaFamilyMemberoftheTrailmanearningthatBadgeorAdvancement(exception:“group”Trailbadgeworkor“group”advancementskillswitha“review”signoffbytheUnitAdvancementCoordinatoraswellastheWorthyLifeawardwherefamilyparticipationisrequired).
13. TroopFinance13.1. TroopFinanceisdefinedandoperatesin3branches:TroopTreasury(TroopFunded),Activities(Self-Funded),and
Fundraising(includesTroop,Unit,Eventfundraising,etc.)andismanagedandownedunderFlintGrovesBaptistChurch,whichhasestablishedacheckingaccountfornon-profitministrypurposes,doingbusinessasTrailLifeTroop1791.AllreimbursementrequestsmustbesubmittedtoTroopFinancewithin45daysofdateofreceipt.13.1.1. TroopTreasury=TroopFunded
13.1.1.1. TheTroopagreestopayforitemssuchas:thepurchaseandmaintenanceofTroopgear&equipment,propane,fuelexpenseassociatedwiththecostofgeartransport,earnedbadgesandawards,troopwebsite,database,leadertraining,administrativeexpenses,etc.,asdeterminedintheapprovedannualbudget.
13.1.1.2. TheTroopoperationsarefundedinfiveways:1.Bymemberduesof$24peryear,dueonJuly1stofeachnewprogramyear2.ByministryfundingofFlintGrovesBaptistChurchFiscal/CalendarYear3.Corporateorprivatedonations4.Year-endsurplusremainingfromSelf-fundedActivitiestooffsetTroopexpenses,and5.Fundraising.
13.1.1.3. TroopScholarshipsaredirectedorappliedatthediscretionoftheTroopmaster,andareavailablebasedonannualbudgetanddeterminedbyaneedsbasedcriteria,inaccordancewiththecurrentpolicyestablishedbyFlintGrovesBaptistChurch.Scholarshipfundsmaybeusedtooffsetaportionofaprogramactivity,event,orcampout,aswellasprocurepersonalgearoruniformitemsofneedforaTrailmanthatwouldbecomehispersonalproperty,ortoprocureitemsonbehalfoftheTrooptoloanoutforuse,whichwouldnotbecomethepersonalpropertyoftheTrailman.
13.1.1.4. OnlyTroopCommitteeMemberswithquorumwillcreateandmanagedepartmentbudgetsonbehalfoftheTroop.AnannualTroopbudgetwillbecreatedandvotedonbytheTroopCommitteeontheFirstMondayinOctoberofeachyear,andsubmittedtothePastoralStaffofFlintGrovesBaptistChurch,togoineffect
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January1steachyear,andoperatewithinthefiscal/calendaryearoftheChurch.ThoseCommitteeMembersaretheONLYauthorizedleaderswhocanverifyexpensesfromtheTroopTreasury,foritemsthathavebeenapprovedintheannualbudgetbytheCommittee,andonlyuptotheannualbudgetallotment.AllReimbursementsmustbeturnedintotheTroopTreasurerorTroopAccountant,toprocessandreporttotheChurchAccountingdepartment.Approvalmustoccurpriortotheexpense,ortheindividualrunstheriskofnon-approvalandnon-reimbursement.
13.1.1.5. AllindividualsrequestingaTroopcoveredreimbursement,mustcompleteaTroopReimbursementForm,withCommitteeapprovaltoverifyavalidandbudgetTroopexpense.Allreimbursementrequestsmustalsohaveanattachedsalesslip,invoice,bill,receipt,etc.,indicatingwhatwaspurchased.AllTroopFundedexpensereimbursementsmustbeturnedintotheTroopTreasurer/TroopAccountantforareimbursementtobemade.
13.1.2. Activities=Self-Funded
13.1.2.1. TheTroopoperatesprimarilyasaself-fundedparticipantprogram.EachLeader,Trailmanandfamilyisresponsibletocoverthecostsassociatedwithactivitiesinwhichtheyparticipate,suchascampouts,events,supplyfees,orfoodcostsassociatedwithanyoftheseactivities.
13.1.2.2. ThesecostsareALWAYScollectedinadvanceandcollectedbytheTroopTreasurer,TroopAccountant,orUnitFinanceAssistants.TheTreasurerorTroopAccountantwillcommunicatethetotalamountoffundscollectedtoActivityLeadersasparticipantspayintofundthatactivity,andreimbursementsmaybemadetocoverthoseactivityexpenses,uptotheamountcollected.
13.1.2.3. Leadershipwillalwaysworktowardprovidingthemostreasonablypricedoptionsforeventsinanefforttomakeeveryopportunityopenandaffordableformemberstobeableparticipate.Therewillbeoptionaltripsplannedonoccasion,whichfeatureHitTheTrailactivitiesandmoreelaborateexperiencesthatwillbemoreexpensive.Whenpossible,theTroopmayelecttomakefundraisingopportunitiesavailabletohelpoffsetexpensesforsuchevents.
13.1.2.4. Allthoserequestingreimbursementforanyspendingthatiscoveredbyself-fundedparticipantmonies,willusetheTroopReimbursementRequestForm.Thoseexpensereimbursementsmustbesignedandapprovedbytheactivityleaderwhosettheprices,andmustalsohaveanattachedsalesslip,invoice,bill,receipt,etc.indicatingwhatwaspurchased.AllreimbursementsmustbeturnedintotheTroopTreasurerorTroopAccountantforareimbursementtobemade(thisincludespatrolgrubmasterreimbursements).IntheNavigators&AdventurersUnits,eachpatrolwillassignagrubmasterforthecampout.Eachpatrolworkstoplantheirmenuandshoppinglistinadvance.Thegrubmasteristoldwhathisspendinglimitis,basedonthepaymentsreceivedfromtheparticipantsbythedeadline,andisresponsibletodotheshoppingandprocurethoseitemsforthecampout.EachgrubmastermustturninaTroopReimbursementform,alongwiththereceipts,toreceiveareimbursementuptotheirapprovedgrubbudgetamount.
13.1.2.5. EACHparticipantwhowillbeattendingacampoutorevent,wheretheTroopistocoordinateandprovidetransportation,willhaveaparticipationfuelexpenseincludedintheircostofparticipation(exceptionwillbefamilycampoutswherethesefeesmaynotapply).ParticipantFuelCostsaredeterminedusingaFuelCalculator,basedonRoundTripmileage,andappliestoEVERYpersonattending.DriversareTrailguides,whoarevolunteersandareapprovedinadvancebytheUnitLeaderorCampoutCoordinatorfordrivingforTHATSPECIFICTRIP,basedontheseatbeltandtransportationneedsofthattrip,andwhowillbeeligibletoreceiveaportionoftheirfuelreimbursed,paiduptoanamountdeterminedbymileageandseatbeltsmadeavailabletotheTroopfortransportuse,tohelpoffsettheirfuelexpenses.ATroopReimbursementrequestformmustbeturnedin,alongwithafuelreceipt,andtheTroopFinancedepartmentcanreimburseuptothemaxamountfromthatactivityfuelfundforauthorizeddriversforthatactivity.
13.1.3. Fundraising=AllTroop,Unit,orActivityFundraising13.1.3.1. TheFundraisingChairwilloverseeallFundraisingactivitiesacrosstheTroopandworkdirectlywithanIn
UnitFundraisingLeaderperUnit.ManydifferentfundraisingopportunitiesmaybedeployedintheTroop.FundraisingmaybedoneTroopwide,byUnit,oreventdrivenfortheraisingoffundsspecificallybyselectindividualstoreducethecostofaHitTheTrailactivitiesopportunity.
13.1.3.2. AllFundraisingeffortsmustbeapprovedbytheTroopCommitteebeforetheymaybegin.
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14. ProblemResolution14.1. Usuallyproblemscanbestbesolvedatthelevelinwhichtheyoccurred.Therefore,weaskthatallLeaders,Trailmen,and
parents,followtheBiblicalprinciplesofMatthew18whenattemptingtoresolveaproblem.Whenaproblemarises,pleasecontactandspeakwiththeindividualFIRST.Ifafterthat,issuescontinuetoexistoryouarenotsatisfiedwiththeresponse,pleasefollowthischainofcommandforproblemresolution:14.1.1. PatrolLeader14.1.2. FirstOfficer14.1.3. TheassignedPatrolTrailguide14.1.4. UnitLeader14.1.5. Troopmaster14.1.6. CommitteeChair14.1.7. CharterOrgRep
15. AmendingtheseBylaws,Policies&Procedures15.1. UnitLeadersandTroopCommitteemembersmayrecommendchangesoramendmentstotheseBylaws,Policies&
Procedures.ChangesandamendmentstotheseBylaws,Policies&ProceduresmustbeapprovedbyaquorumvoteofthememberspresentataTroopCommitteeMeeting.
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APPENDIX
1. TrailmanCommitment&PartnershipPledge Pg.11
2. FlintGrovesBaptistChurchMinistryLeadershipCommitment Pg.12
3. ProgramStructureOverviewChart Pg.14
4. TroopCommittee&ProgramOrgCharts Pg.15
5. TroopLeadershipRoles&Responsibilities Pg.17
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TrailLifeTroop1791TrailmanCommitment&PartnershipPledge
RegisteringaTrailmaninTroop1791isapartnershipbetweenourTroopandyourfamilythatisfocusedonhonoringGodinallwesayandallwedo.TheTroop,yourfamily,andyourTrailman,allhavespecificresponsibilitiestoensureaBiblicalandpositiveresponseinactions,aswellasinteractionswitheachother.Thispledgeoutlinesthecommitmentbeingmadebyeach:
Troop1791commitmenttoTrailmen&theirfamilies:
· ProvideeveryTrailmananaccepting,fairandsafeenvironmentinwhichtogrowandhavefun · Open&honestcommunicationwithTrailmenandtheirfamilies,alwayscommunicatingthevalue&worthofevery
person,withloveasourtruemotive · Clear,consistent&timelycommunicationofimportantinformationregularly · TreateachTrailmanandfamilymemberwithcourtesyandrespectaseachoneismadeintheimageofGod
FamiliescommitmenttoTroop1791&theirTrailman:· Treatallvolunteers,Trailmen,andotherfellow
parentswithcourtesyandrespect · ProvidetheTrailmanwiththesupportandhome
environmentthatencouragesthebestendresultthroughfullparticipationintheprogram
· Askquestionsdirectlyoftheleadership,andbringanysituationthatmayneedtobeaddresseddirectlytothem
· ReadallTroope-mailsandtakeappropriateactionwhennecessary,ase-mailistheprimarymethodofTroopcommunicationregardingevents,payments,campouts,etc.
TrailmancommitmenttoTroop1791&tohisfamily:· Showrespect,courtesy,andconsiderationforother
Trailmen,Leadersandvisitors · Beresponsibletoattendmeetingsandeventson
time,andtotreatallChurch,Troop,andindividualpropertywithgreatcare
· Cellphones&electronicdevicesaretobeturnedoff&putawayduringTroopmeetingsandevents.Cellphones&electronicdevicesarenotpermittedbyTrailmenoncampouts.
· EachTrailmanwillparticipatetothebestofhisabilityinserviceprojects,Troopmeetings,campouts,events,leadershiproles,andfundraisers.
ItisexpectedthatallmembersofTroop1791,bothyouthandadults,willatalltimes,tothebestoftheirability,livebyandexemplifytheTrailLifeOathandMission.YouthareexpectedtoobserveTrooprules,showrespecttoTroopleaders,andtobecourteoustoeachother.ThefollowingconductwouldbeconsideredinconsistentandcontrarytotheOathandMissionofTrailLifeTroop1791,andthereforewouldrequirecorrectiveactiontobringaboutachangeofheartandbehavior.
• Conductincluding,butnotlimitedto:Disruptiveordestructivebehavior,unsafeactions,theft,vandalism,vulgarorfoullanguage,aggressivephysicalcontact,alcohol,tobacco,orotherillegalsubstances,andpossessionofunauthorizeditemsorequipment.
• Correctiveaction,basedontheseverityandgravityoftheconduct,mayincludeoneormoreofthefollowing:1. MeetingordiscussionwiththeTrailman2. ConferencewithTrailmanandtheparents3. Suspensionranging1-12months(TrailmanisnotallowedtoattendTroopfunctionsandcannotadvanceinrank.
Trailmanmayalsoforfeitleadershipposition)4. Expulsion/removalfromTroop
Intheeventcorrectiveactionisnecessary,theTroopmasterwillmakenoteintheTrailman’sfilefor12months.Thatinformationwillbepurgedfromthefileafterthattime.
IunderstandmyresponsibilityasaTrailmantofollowtheseguidelinesandunderstandthatifIfailtofollowtheseguidelines,Iwillbedisciplinedaccordingtothisplan.IalsoagreethatIhavereadtheTroopPolicy&Proceduresmanual,locatedontheTroopwebsite,andarewillingtoacceptandabidebythem.
Parent/GuardianSignature&Date: TrailmanSignature&Date:
1/7/2014
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FlintGrovesBaptistChurchMinistry
LeadershipCommitmentTrailLifeTroop1791,Gastonia,NC
Flint Groves Baptist Church Mission - Flint Groves Baptist Church seeks to elevate Christ and make disciples through all of its ministries.
Trail Life USA Mission - To guide generations of courageous young men to honor God, lead with integrity, serve others, and experience outdoor adventure.
Trail Life USA Oath- On my honor, I will do my best, to serve God and my country; to respect authority; to be a good steward of creation, and to treat others as I want to be treated.
Trail Life USA Statement of Faith- -We believe there is One Triune God – God the Father; Jesus Christ, His one and only Son; and the Holy Spirit Creator of the universe and eternally existent. -We believe the Holy Scriptures (Old and New Testaments) to be the inspired and authoritative Word of God. -We believe each person is created in His image for the purpose of communing with and worshiping God. -We believe in the ministry of the Holy Spirit, Who enables us to live godly lives. -We believe each of us is called to love the Lord our God with all our heart, mind, soul, and strength, and to love our neighbors as ourselves. -We believe God calls us to lives of purity, service, stewardship and integrity.
Trail Life USA Statement of Values- Purity--God calls us to lives of holiness, being pure of heart, mind, word and deed. We are to reserve sexual activity for the sanctity of marriage, a lifelong commitment before God between a man and a woman. Service-- God calls us to become responsible members of our community and the world through selfless acts that contribute to the welfare of others. Stewardship--God calls us to use our God-given time, talents, and money wisely. Integrity-- God calls us to live moral lives that demonstrate an inward motivation to do what is biblically right regardless of the cost.
All adults—whether staff or volunteer—must agree to, sign, and adhere to the Statement of Faith, the Oath, and the Creed of the program when registering as an adult leader.
Trail Life USA Membership Standards and Leadership Position Requirements –
• The basis for the program’s ethical and moral standards is found in the Bible. In terms of sexual identification
and behavior, we affirm that any sexual activity outside the context of the covenant of marriage between one man and one woman is sinful before God and therefore inconsistent with the values and principles of the program.
• Trail Life USA grants membership to adults and youth who do not engage in or promote sexual immorality of any kind, or engage in behavior that would become a distraction to the mission of the program.
• Trail Life’s goal is for parents and families of every faith to be able to place their boys in a youth program that
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endeavors to provide moral consistency and ethical integrity in its adult leaders.
• Charter partners own and operate local groups, selecting leaders and admitting members as they deem beneficial to their group and within the parameters of the national policy.
• With the exception of Trailguides who may be 18, adults who serve in leadership must be 21 years old or older. • Due to the high emphasis on male mentorship in the program, Trail Life USA has placed membership restrictions
on the gender of specific positions.
Personal Leadership Expectations for Adults serving in the Flint Groves Trail Life Ministry-
! Salvation (repentance for sins, belief in Jesus Christ as Lord and Savior and commitment to follow Him), evidenced by fruit of the Spirit (Galatians 5).
! Partner(member)ship and regularly worship with a local Christian church. ! Demonstrate commitment to ongoing spiritual growth, including prayer, regular Bible reading, church
discipleship programs and Bible studies. ! Serve as a team player, including but not limited to:
- Leading with a servant’s heart - Upholding Godly standards of conduct and character at all times - Submitting to church and Troop Committee-appointed leadership
! Communicate value and affirm others. ! Actively engage in learning opportunities to improve leadership skills. ! Complete all training as required by Trail Life USA including “Child Safety” and any training as may be required
by Flint Groves Baptist Church. ! Sign and abide by the Trail Life membership standards and the Trail Life Statement of Faith. ! Personal interview with Troopmaster, or Troop Committee Chair, and Charter Organization Representative
A Pastoral letter of recommendation is REQUIRED for all those Ministry Leadership Candidates who are in Partner(member)ship and regularly worship with a local Christian church OTHER than that of Flint Groves Baptist Church. Please have your current home church submit a letter of recommendation to our Charter Organization Representative in order to be considered for Troop Leadership.
COR/Pastor Jonathan Baines, Flint Groves Baptist Church, 2017 E Ozark Ave, Gastonia NC 28031
As a leader within the ministry of Flint Groves Baptist Church, through Trail Life Troop 1791, I agree with and commit to uphold the ministry leadership commitments of the church and of Trail Life USA as outlined above. I also agree that I have read the Troop Policy Manual, located on the troop website, www.flintgroves.org, and am willing to accept and abide by these policies.
Print Name Signature & Date
Current Church
Troop Committee Chairman or Troopmaster Signature & Date Charter Organization Representative Signature & Date
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Trail Life USA Program Overview From Trail Life USA Website as of 11.13.13
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Troop Committee Org Chart
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Troop Program Org Chart
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Troop 1791 Roles & Responsibilities COMMITTEEMEMBERS:
1. CHARTERORGANIZATIONREPRESENTATIVE(COR)1.1. TheCharterOrganizationselectsandappointsaCharterOrganizationRepresentative(COR)whoservesontheTroop
CommitteeastheliaisonbetweentheTroopandtheCharterOrganization.TheCOR(ifmale)mayalsoserveastheTroopChaplain.TheCORmaybeeitheramaleorafemale,andapartneratFlintGrovesBaptistChurch
1.2. Approves,onbehalfoftheCharterOrganization,applicationsofalladultleaders,theselectionoftheTroopCommitteeChairman,andtheTroopmaster
1.3. PresidesoverthemonthlyExecutiveCommittee–COR,CommitteeChairman,andTroopmaster2. TROOPCOMMITTEECHAIR
2.1. SelectedbytheCORfromregisteredTrailLifeLeadership,maybeamaleorafemale,andapartneratFlintGrovesBaptistChurch
2.2. TheTroopCommitteeChairleadstherestoftheTroopCommitteetogovernandexecutetheTroop’soperationandoverseeitsprogram.
2.3. PresidesoverallTroopCommitteemeetings.PublishestheTroopCommitteeagendapriortoeachTroopCommitteemeeting.
2.4. CoordinateswithallcommitteemembersandTroopsupportrolestomakesuredeadlinesaremet2.5. AssistinguidingTrooppolicyandprocedures2.6. MemberoftheExecutive
3. TROOPMASTER3.1. SelectedbytheCORandtheTroopCommitteeChairfromregisteredTrailLifeLeadership,mustbeamale,andapartnerat
FlintGrovesBaptistChurch.OverallcoordinatoroftheTroopactivityprogramandoperatesunderthesupervisionoftheTroopCommittee,whichsetspolicyanddealswithadministrativematters.
3.2. TheTroopmasterservesontheTroopCommitteetorepresentalldirectcontactleaders.3.3. TheTroopmasteristheadultleaderresponsiblefortheimageandprogramoftheTroop.TheTroopmasterandhisUnit
Leaders,aswellastheTrailguides,workdirectlywiththeyouth.TheimportanceoftheTroopmaster’sjobisreflectedinthefactthatthequalityofhisguidancewillaffecteveryyouthandadultinvolvedintheTroop.
3.4. Primaryresponsibilityistolead,train,plan,andcommunicatewitheachofhisUnitLeaderstoexecutetheprogramacrossfourUnits.TheTroopmasterisresponsibleforpresentingTroopplanstotheTroopCommitteeforapprovalandtobringeachofthefourUnitProgrambudgetstotheTroopCommitteeforapproval.
3.5. MemberoftheExecutiveCommittee4. TROOPCHAPLAIN
4.1. SelectedbytheCORandtheTroopCommitteeChairfromregisteredTrailLifeLeadership,mustbeamale,andapartneratFlintGrovesBaptistChurch.
4.2. TheSpiritualleaderandshepherdoftheTroop4.3. ProvidestheTrailLifeUSADiscipleshipmaterials,developmentandtrainingofUnitChaplainstocarryouttheministry
relatedprogramsofTrailLifeUSA.4.4. WorkswiththeUnitChaplainstodevelopSundayworshipserviceopportunitytoencourageboystogrowintheir
relationshipwithGodwhileonthetrailoronacampout4.5. ProvidesspiritualcounselingandguidancewhenneededorrequestedbyanyTroopmember,youth,oradult
5. TROOPQUARTERMASTER&SAFETYOFFICER5.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmustbeamale.5.2. TroopQuartermasterisresponsibleforthecare,maintenance,andacquisitionofallTroopgearandequipment,including
TroopTrailers,Sheds,StorageUnits,andWatercraft.5.3. CoordinateswitheachoftheIn-UnitQuartermasterstoscheduletheuseofanyTroopEquipment.5.4. Ensuresthatequipmentisproperlyissuedout,andturned-backinaccordingly.5.5. OrdersandrepairsTroopequipmentuptoamountasneededinapprovedTroopQuartermasterBudget
6. TROOPTREASURER6.1. SelectedbytheCORandtheTroopCommitteeChairfromregisteredTrailLifeLeadership,maybeamaleorafemale,and
apartneratFlintGrovesBaptistChurch.
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6.2. ResponsibleforallTroopTreasuryandActivityFundsthatflowintoandoutofTrailLifeTroop1791ministryofFlintGrovesBaptistChurch,aswellasensureTroopFinanceoperationsremainwithinBudgetandPolicyofFlintGrovesBaptistChurch.
6.3. OverseesandworkswithTroopAccountantinmanaging,tracking&reportingtheincomesandexpensesofallTroopandSelf-Fundedactivitiesoftheministry.
6.4. OverseesandworkswithTroopFundraisingChairinmanaging,tracking&reportingforallFundraisingactivitiesoftheTroop(income,expenses,distributions).
6.5. GathersallproposedannualoperatingbudgetsfromeachCommitteememberbyfirstMondayinSeptember.TreasurertoassimilateinformationforTroopBudgetdiscussionanddecisionsatthecommitteemeetingthefirstMondayinOctober,tosubmittothePastoralstaffforbudgetconsiderations,effectivenewfiscalyearbeginningJanuary1st.
6.6. TroopTreasurerresponsibleforplanningandforecastingforfutureTroopinvestmentsandfinancemanagement.6.7. ReportsstatusofTroopTreasuryandFinancialsmonthlyattheTroopCommitteemeeting.
7. TROOPACCOUNTANT7.1. SelectedbytheTroopCommitteeChairandTroopTreasurerfromregisteredTrailLifeLeadership,reportsdirectlytothe
TroopTreasurer,andmaybeamaleorfemale.7.2. WorkswithFinanceAssistants,UnitLeaders,andTrailguidestoapproveanySelf-Fundedactivitiesbeforetheyare
communicatedtofamilies,andassignActivitynumberstoEACHactivitywheremoneywillbecollected.7.3. AccountforallSelf-FundedActivitiesthatflowintoandoutofTroopSelf-FundedActivities,andworkswithTroop
TreasurertotrackandprocessallTroopReimbursementrequests.7.4. ProvidesregularstatusupdatestoTroopTreasurer,andidentifiesanyyearendsurplusamountbyDecember15thofeach
yeartorollintoTroopoperatingbudgettohelpoffsetTroopexpensesencuredthroughouttheyear.7.5. ReportsstatusofallaccountingandfinanceitemsattheTroopCommitteemeeting.
8. ADVANCEMENTCHAIR8.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale.8.2. PreparesandmaintainsadvancementrecordsforeachTrailman8.3. CoordinateswiththeTroopmaster,UnitLeaders,andtheIn-UnitAdvancementCoordinator,ondeliveringanyrelevant
advancementinformation,processes,procedures,documentsorawards.8.4. Advancementisresponsibletopurchaseallawards,rankinsignia,emblems,orotherearneditemsorpatchesforthe
Trailmen.8.5. Plansandcoordinatesanyevents,recognition,orreviewboardsfortheTroop.8.6. RecruitsandprovidesguidancetoTrailBadgeleaders(includingdocumentation)andTrailBadgeopportunitiesforthe
Troop.9. MEMBERSHIPCHAIR
9.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale.9.2. Istheinitialpointofcontactforallofficialmembershipinquiriesandprocessstartpoint.Maintainsallnewmembership
packetcontentswithcurrentinformationandforms.9.3. Executemulti-stepmembershipprocesswitheachnewmemberuntilofficiallyregisteredasaTroopMember.When
official,willnotifyTroopmaster,SpecificUnitLeader,AdvancementChair,andTechnologyChair.9.4. Maintainsallcurrentmembershipfilesandrecordsforallyouthandadultmembers.9.5. WorkswithIn-UnitMembershipleadersandMembershipAssistanttocopyandcreate“TripBooks”,usingtheoriginal
documentsasthesource,withallrelevantandnecessarymedicalemergencyinformationtobetakenintothefield.10. SERVICECHAIR
10.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale.10.2. IdentifiesmeaningfulcommunityserviceprojectstobeperformedbytheTroopandtheindividualUnits.10.3. RecommendsprojectsforapprovalbytheTroopCommittee.10.4. Coordinateswiththeentitytobeservicedregardingtime,place,resources,andotherrequirements.10.5. CoordinateswiththeTroopmaster,UnitLeaders,andIn-UnitServiceLeaders,toconducttheactivityandtoobtain
Trailmenparticipation.10.6. RecordsparticipationandreportstoAdvancementChairforawardofservicehours.
11. FUNDRAISINGCHAIR11.1. SelectedbytheTroopCommitteeChairandTroopTreasurerfromregisteredTrailLifeLeadership,reportsdirectlytothe
TroopTreasurer,andmaybeamaleorfemale11.2. Responsibletoidentify,develop,andsupervisefundraisingopportunities.CoordinateswiththeTroopmaster,Unit
Leaders,andIn-UnitFundraisingLeaders,toconducttheactivityandtoobtainTrailmenparticipation.
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11.3. ResponsibletoworkwithTroopTreasurer,TroopAccounting,Troopmaster,andtheUnitLeaders,tomakerecommendationtotheCommitteeforapprovalofpercentageofprofitsthatmayapplytoeitheranevent,apurchase,TroopGeneralFunds,etc.,
12. TECHNOLOGYCHAIR12.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale.12.2. ResponsibletooverseeallTroopsoftware,websites,Databases,License,etc.12.3. ResponsibletomonitorqualityandaccuracyofallcontentonTroopwebsite,andmakechangesasnecessary.12.4. Managesandmaintainsandre-registerstheon-lineTroopCalendar.IssuespasswordstoProgramLeaders(Troopmaster&
UnitLeaders)toupdateprogramitems.TechnologychairtoupdateTroopCalendarforallotheritems,suchascommitteemeetings,etc.
13. TRAININGCHAIR13.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale13.2. EnsuresTroopleaders,committeemembersandTrailmenhaveopportunitiestogrowanddevelop.13.3. Maintainrecordsanddocumentationofadulttrainingandcompletiondates.13.4. Remindleaderswhentrainingor‘ChildSafety’certificatesaresettoexpireandneedtoberenewed.13.5. CoordinatewithTroopmasterandUnitLeaderstodevelopyouthleadershipprogram.
14. TROOPSECRETARY14.1. SelectedbytheTroopCommitteeChairfromregisteredTrailLifeLeadership,andmaybeamaleorfemale14.2. RecordsTroopCommitteemeetingminutesanddistributestoallCommitteeMembersviae-mailwithin1weekforreview14.3. OfferstheminutesofthelastpriorCommitteemeeting,atthenextregularmeeting,correctingorratifyingasis.14.4. Maintainsacurrent,andhistorical,electroniclibraryofboththeoriginal,andapdf,versionofALLTroopcreated
documentsandtools.
SUPPORTROLES(Teams,Assistants,LeadersandCoordinators):
1.1. Recruitedbyallleadership,approvedbyExecutiveCommittee,andmaybeamaleorfemale,andcompletemembershipwithTrailLifeUSAasaregisteredleaderwithintheTroop.
1.2. IsaRegisteredAdultLeaderwhoreportsdirectlytoaspecificCommitteeMembers,andworksaseitherateammember,anassistant,aleader,oracoordinatorunderthatCommitteeMember,toexecutethatspecificfunctionofTroopOperations
1.3. MaybeassignedtoworkinsupportofaspecificUnitoracrosstheentireTroop1.4. Mayattend“AllRegisteredLeaderCamp-outs”asvariousUnitsmakethoseinvitationsavailablethroughouttheProgram
year.SupportRoleswillONLYworktoSupporttheUnitLeaderwhileattendingthoseselect“AllLeader”camp-outs.SupportRoleswillonlyprovidetheDirectContactLeadershipofTrailmenattherequestoftheUnitLeaderasneededandassigned.
UNITLEADERSHIP(DirectYouthContactLeadership):
1. RANGER,TRAILMASTER&ADVISORS(UnitLeaders)1.1. SelectedbytheTroopmasterfromregisteredTrailLifeLeadership,andmustbemale1.2. Eachplan,communicate,leadandexecutetheprogramoftheirownUnitandwillreportdirectlytotheTroopmaster1.3. Eachresponsibletocoordinatewitheachother,andtheTroopmasterontheoverallTroopcalendar,aswellaseachof
theirUnitbudgets.1.4. TheTroopmasterwillrepresenttheUnitLeaderstotheTroopCommittee,andpresenttheTroopCalendarandTroop
ProgramBudgetsforapproval.1.5. EachUnitLeaderrecruitsandworkswitheachregisteredLeaderthatisfulfillingaroleinorfortheirparticularUnit.1.6. OverseesYouthLeadershipintheirUnit,thedevelopmentadvancementopportunitiesfortheTrailmeninhisUnit,the
weeklyUnitmeetings,allUnitcampouts,activitiesandevents,Trailmanskilltraining,etc.1.7. Responsibleforthe“TripBook”andallTrooppoliciesandregulationsduringeventsandtrips.
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2. TRAILGUIDES(PatrolMentors,UnitQuartermasters&UnitChaplains)2.1. SelectedbytheUnitLeadersandtheTroopmasterfromregisteredTrailLifeLeadership,andmustbemale
2.2. Trailguidesareinvolvedinworkingdirectlywiththeyouthduringtheweeklymeetings,oncampouts,duringactivitiesandevents,incarryingouttheprogramobjectives.
2.3. Trailguidesmayworkinanyofthesecapacitiesrequiredforweeklymeetingsandmonthlycampouts.2.3.1. UnitChaplain:TheIn-UnitChaplainwillworkwiththeirspecificUnitLeader,aswellastheTroopChaplain,tobring
thereligiousanddiscipleshipcomponenttotheyouth.HewillberesponsibletoworkwithotherTrailguideLeaderstodevelopaSundayworshipservicewhileoncampouts,andencourageyouthparticipationasameanstogrowthemintheirrelationshipwithGod.HewillalsoprovidetheSpiritualguidance,mentorshipandprayerforanymemberoftheunitasheisable.
2.3.2. UnitQuartermaster:TheIn-UnitQuartermasterwillworkwiththeirspecificUnitLeader,aswellastheTroopQuartermaster,andotherUnitQuartermasters,tocoordinatetheuseofequipmentwithinhisspecificUnit.HewillberesponsibletoworkwiththeotherTrailguideLeadersandYouthLeaderstomanagetheUnitgearandequipmentthathasbeenissuedtothembytheTroopQuartermaster.
2.3.3. PatrolMentor:MentoragroupofboysknownasaPatrol.Asboysgrow,mature,andadvancethroughtheprogram,PatrolMentorsmovefrom“Leading”thepatrolattheyoungestTroopPatrolLevel(FoxPatrol,K-1),andbegintotransfervaryingdegreesofleadershipandresponsibilitytotheyouth,toultimatelyarriveatan“Advisory”rolefortheoldestpatrolsintheAdventurersUnit,wheretheyoutharebecomingtheLeadersofthepatrol.PatrolMentorsdeveloprelationshipswiththeyouthintheirassignedpatrol,aswellastheirfamilymembers,andwouldbefamiliarenoughwithayouthtobeabletoencouragehisGodlycharacteranddevelopment.
YOUTHLEADERS(Navigator&AdventurersUnitsonly):
1. 1STOFFICER1.1. The1stOfficeriselectedbytheTrailmenintheAdventurersUnittorepresentthemasthetopyouthleaderintheTroop.1.2. The1stOfficerreportstotheUnitAdvisor1.3. The1stOfficerworkswiththeTroopmastertorunallTroopmeetingsasUnitscombineonthe1stTuesdayofthemonth.1.4. Heisresponsibletorunallevents,activities,andtheweeklyprogrammeetingsofhisUnit1.5. Heappointsa2ndOfficerwiththeadviceandcounseloftheAdvisor1.6. HeassignsdutiesandresponsibilitiestopatrolsintheNavigatorsandAdventurersUnits1.7. HeassiststheAdvisor,Trailmaster,andRanger,withyouthLeadershiptrainingandteachingbasicTrailmanskills.1.8. HeintroducesnewScoutstoTroopoperation,andguardsnewTrailmenfromharassmentbyolderTrailmen.1.9. Hewearstheuniformappropriately,livesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood
example2. 2NDOFFICER
2.1. The2ndOfficerisselectedbythe1stOfficerintheAdventurersUnitandreportsdirectlytothe1stOfficer.2.2. Heisresponsibletohelprunallevents,activities,andtheweeklyprogrammeetingsofhisUnit2.3. HeassiststheAdvisor,Trailmaster,andRanger,withyouthLeadershiptrainingandteachingbasicTrailmanskills.2.4. Hewearstheuniformappropriately,livesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood
example3. TRAILMANQUARTERMASTER
3.1. TheTrailmanQuartermasterisayouthleadershippositionthathelpswithTroopequipment3.2. HeisselectedbytheAdvisorandtheAdventurersUnitAdultQuartermaster3.3. HeworkswiththeAdultQMtohelpcheckinandcheckoutpatrol,unit,andTroopequipment.3.4. WorkswiththeAdultQMtohelpdelivercoolersandchuckboxestopatrolgrubmasterspriortoupcomingcampouts.3.5. HelpsAdultQMmaintaingoodorganizationandstorageofequipmentontrailers,andstorageunits.3.6. Makessureequipmentisingoodworkingcondition.Makessuggestionsforneworreplacementitems.3.7. Hewearstheuniformappropriately,LivesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood
example
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4. PATROLLEADER4.1. ThePatrolLeaderistheelectedleaderofhispatrolintheAdventurersUnit.Herepresentshispatrolduringallmeetings,
events,activities,planningsessionsandcampouts.
4.2. Hereportsdirectlytothe1stOfficer4.3. Plansandsteerspatrolmeetingsandactivities4.4. HelpsTrailmenadvanceinrankandawards4.5. WelcomesguestsandnewTrailmenintohispatrol4.6. Keepspatrolmembersinformed4.7. WorkswithmentoringanddevelopingtheJr.PatrolLeaderswhencombinedwiththeNavigatorsforcampouts&activities4.8. Hewearstheuniformappropriately,livesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood
example5. JR.PATROLLEADER
5.1. TheJr.PatrolLeaderistheelectedleaderofhispatrolintheNavigatorsUnit.Herepresentshispatrolduringallmeetings,events,activities,planningsessionsandcampouts.
5.2. HereportstotheTrailmasterinhisUnit,andtothe1stOfficerwhencombinedwiththeAdventurers.5.3. Plansandsteerspatrolmeetingsandactivities5.4. HelpsTrailmenadvanceinrankandawards5.5. WelcomesguestsandnewTrailmenintohispatrol5.6. Keepspatrolmembersinformed5.7. Hewearstheuniformappropriately,LivesbytheTrailman’sOath,demonstratesservantleadership,andsetsagood
example