Territorial WardensTraining Module

Training should be everyone’s concern. It starts the day one accepts the job. Proper training develops a better

understanding of the position one holds Proper training makes the Order stronger. Ongoing training brings out the best in

everyone. No organization survives with “one shot”

training session

PREAMBLE

They are the middle men between State and Councils

They disseminate information from State to the District Deputies who in turn bring the message to their Councils.

They manage their territory for the State Deputy.

They are expected to assure that a team effort is needed and maintained

Who are the Territorial Wardens

ATTITUDE: Be positive & those around you will see it & imitate it.

COMMITMENT: You must commit to the position, otherwise, it means nothing & your leadership fails.

ORGANIZATION: Be organized, know your people. Develop a tracking system for reports that need to be submitted.

A Successful Territorial Warden

COMMUNICATION: Call them on a regular basis. Send out all memos & communiqués regularly even if it means 2 or 3 or 4 per day. Follow up with phone calls to assure that the D.D.’s have passed on the information.

RESPONSIBILITY: Check on responsibilities of your D.D.’s – Recrutement, Installation of Officers, reports of Councils, D.D. Meetings, etc...

REGIONAL MTGS: Have at least two regional meetings so that you have a face to face encounter with your D.D.’s

A Successful Territorial Warden

STRATEGY: Develop strategies with your D.D.’s to promote recruitmenet within their Districts.

MEMBERSHIP: Discuss how your D.D.’s can implement a membership component in each planned events that Councils organize.

TRAINING: Make sure your D.D.’s are promoting Training for Officers within their District and helping out with this training.

A Successful Territorial Warden

T=TEAM R=RESPONSIBILITY A=ATTITUDE I=INTEREST N=NEW IDEAS I=INFORMATION N=NEW MEMBER G=GUIDANCE

Why is Training Important ???

R=RELATIONSHIPS E=EQUALITY S=SUPPORT P=PLEASE & THANK YOU E=ENCOURAGE C=CARING T=TREATING OTHERS LIKE WE WANT TO

BE TREATED

Why Can We Reach More with RESPECT???

Call to Order Prayer (Fr McGivney) & Word of Welcome Comments on memos and information sent out to District Deputies:

You are required to send them on ASAP to all your Grand Knights so that they may inform their members.◦ Form 185 (Results of Elections) - should be in your hands◦ Form 365 ( Directors of Programs) - should be in your hands◦ Form 1295 (Semi-annual audit) - should be in your hands◦ membership drive report on blitzes - due end of October◦ planner inserts◦ Degree List (latest update - Oct 12)◦ Your Passwords for both Supreme and State - very important◦ Progress of your Councils RE: membership quota, insurance quota, monies

owed, etc...◦ Report to submit for First Degrees - Form 450 - GK(form 450C)◦ New Lottery Raffle◦ Travel Expense - Pembroke, Arnprior, Carleton Place

Example of a Regional Meeting Agenda

District Bus. Plan Chaplains D.W. 185Officers

365Directors

1295Audit

Planner (Insert)

944 BD.D.

1 √√ √

2 √ √ √√√

30 √

44

66

79

92 √

98

101

Ref: Ex A Ex B Ex C Ex D Ex D Ex D Ex E

Example - Agenda

Reports Due: Develop a tracking system. Use either "Forms Booklet" (Ex F) or a summary sheet (Ex G)◦ Reports for Programs must be submitted even if Council does not participate◦ Reports are submitted by one of three methods:

Membership Management program (F.S.) - N.B.: only goes to Supreme/need to do a PDF copy & send to State, D.D.(Ex H)

internet (attachment to e-mail) (Ex H) Printed (fax or snail mail) (Ex I)

General Agent - (10 - 12 Minutes) Calendar of Events for 2013-2014 – should be prepared & submitted

by 1st D.D. Meeting along with an operating budget for the Columbian year that supports proposed events - You should have this on file for each Council in your District (Calendar 1 Ex J - Calendar 2 Ex K - Budget Ex L)

  INTERMISSION - Coffee Break

Example - Agenda

Commitment to Councils - proposal for D.D's (Ex M) Degree List for Eastern Ontario (English & French) - (see Bulletin sent out by Territory

Warden)   Dates affecting Region in new Columbian year – discussion & possible dates attached

◦ District Deputy's meetings: 3 or 4 per year (August, September, January & June)◦ September 25th Installation of Officers – (can be done by Council or District)◦ 1st Degrees – suggestion: 1 degree per month◦ 2nd Degrees in District at least 2 per Columbian year◦ 3rd Degree in District (can join another district) - maximum of 25 candidates◦ October 26th Archdiocesan Assoc. Meeting – St Martin de Porres (Richmond Rd)◦ February 24th - District BBFT Competition◦ February 22rd - Regional BBFT Competition – Run by Archdiocesan Association◦ March 25th - Archdiocesan Assoc. Meeting◦ April 17th - Archbishop’s Dinner◦ April 25, 26, 27th - State Convention (Doubletree Hotel - Toronto) - encourage GKs'

Recruitment (absolutely necessary) (Ex N)◦ see memo from membership director - Council should prepare fully for these blitzes

October Blitz March Blitz have table & volunteers at all events during the year Video from Gary Nolan

Example Agenda

Visits to Councils◦ How many visits will you have?◦ Do you check minutes of Recorder and check the books of Treasurer?◦ What should you say during D.D. report?◦ How does a Council receive his District Deputy on his official visit?

First Degree Teams◦ Formal team◦ Council can read parts if need be (Ex O)◦ DVD format

Tools for Executive Training within your Councils (Ex P) District Operation Funds (levy for Councils) - You must

account for money spent-Transparency (Ex Q) Round Table (Discussions & Suggestions) Closing Prayer

Example - Agenda