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Training Objectives
Explain Building Emergency Coordinator (BEC) program
Clarify roles and responsibilities Provide program ground rules Discuss information and resources for
BEC activities
What is the BEC Program?
Establishes a point of contact for each department/college with assigned space in a building
Department/college assigns primary and alternate for occupied buildings
Program is coordinated by the Office of Environmental Health & Safety (EH&S) and updated annually
Why does UWF need BECs? Campus includes ~100 buildings on
1600 acres plus several off-site facilities Population of ~13,500 faculty, staff and
students Diverse campus facilities including
academic buildings, health center, daycares, secure research labs, apartment-style housing, theaters, etc.
YOU KNOW YOUR BUILDING BETTER THAN ANYONE!!!
BEC Roles & Responsibilities Point of contact for safety & emergency
preparedness information provided by UWF and other officials
Liaison with EH&S, UWFPD and other officials in the event of an incident at your building
Ensure completion of closure checklist and procedures before UWF closures
BEC Roles & Responsibilities Provide damage information to UWF
following a large-scale incident such as severe weather
Act as an information conduit for issues related to Facilities issues, i.e., scheduled utilities outages and building maintenance problems
Read and follow BEC email messages
BEC Ground Rules
Do not put yourself or others in danger – don’t be a hero
Follow all announcements from UWF and local officials
Only wear BEC vest when there is a need to identify yourself and performing BEC functions
Do not stay in a UWF building during a hurricane (only those performing essential functions, on-campus residents or those in UWF shelters should be on campus during closure)
Return to campus only when safe
BEC Activities
√ Building Information
√ Building Threats
√ Facilities Liaison
√ Severe Weather
√ Tropical Weather
√ UWF Closures
√ Damage Assessment
√ BEC Email
Building Information Be knowledgeable of departmental space in
building (critical issues, special circumstances, hazards, etc.)
Maintain contact information for restricted areas
Serve as conduit for emergency/preparedness information (building email list, etc)
Update appropriate emergency supplies such as hurricane closure materials
Coordinate with other BECs in building including those from other departments/colleges
Building Threats
Bomb Threats Suspicious objects Receiving a threat communication
Fire Fire Alarm Procedures
Evacuate immediately Inform others they need to leave as you exit Try to have building occupants meet in Rally Point Act as liaison with emergency personnel Only attempt to extinguish the fire if it is small and you
are comfortable using a fire extinguisher
Building Threats
Shelter in Place For Severe Weather/Tornados
Move away from windows Move to lower in hallways Try to keep people in the building
Chemical Leak - Active Shooter
Lock doors if incident person not in your building Run-Hide-Fight
Police Liaison
Facilities Liaison
Provides a point person for Facilities
Provide information to building occupants
Notify Facilities of building issues
Severe Weather – General Info√ Resources for monitoring severe
weather
√ NOAA Weather Radio
√ Understanding weather warnings
√ Watches
√ Warnings
Severe Weather – Monitoring National Weather Service-Mobile,
Al:Issues Watches & Warnings for area http://www.srh.noaa.gov/mob
Campus specific and regional forecasts can be found at
http://uwf.edu/envhs/weather.cfm
Severe Weather – Monitoring Best way to receive weather warnings:
NOAA Weather Radio Each building or department/college areas
within a building needs a NOAA weather radio
If weather radio reception is not available in your building, other possible options: SMS/email alerts Broadcast/cable television and radio
NOAA Weather Radio
Specialized radio to able to receive NWS broadcasts
Automatically alerts for weather watches and warnings (based on programming)
When programming radio: Escambia County S.A.M.E. Code – 012033 Tune to162.400 Mhz (channel 2 on most
models)
NOAA Weather Radio
Can be purchased on-line or at most stores selling electronics
Select radio with “Public Alert” logo- Example models include:
Midland WR-100 Recon R-1630 Radio Shack 12-162
Avoid combo units without “Public Alert” logo Staff working outside may need portable
models
Understanding Weather Warnings
NWS change from county based warning to threat-based polygon warnings
Understanding Weather Warnings
Warnings will still appear for Escambia County but only include areas inside the polygon/box
Tropical Weather / Hurricanes UWF follows forecasts issued by the
National Hurricane Center – http://www.srh.noaa.gov/mob/?n=tropical
National Hurricane Center issues forecasts at 4AM, 10AM, 4PM and 10PM on active storms
Coordinated campus response Campus Emergency Response activities
activated if needed
Tropical Weather / Hurricanes BECs should monitor tropical weather
information throughout hurricane season
Important to read local tropical statements when issued by NWS-Mobile.
Statements contain storm’s forecasted impact to our area including rain and wind (by County)
NWS-Mobile holds webinars for Local Ems. You will be sent the presentations directly
UWF Closures – Weather Related UWF closure decision made by UWF
President or her designee Issues coordinated with local officials
via Escambia County Emergency Operations Center
UWF closure is really suspension of normal activities. Many departments continue essential functions. (UWFPD, Facilities, etc.)
Shelter(s) provided on campus for Public – HLS, B-13. Operated by Red Cross. Building-4 is the Student Shelter.
UWF Closures – BEC Activities Ensure completion of closure checklist(s) –
lab/research area & office/administrative area versions
Bring in or secure loose items outside of building(s)
Secure vehicles Monitor information from UWF administration
regarding operational schedules
Damage Assessment
Complete initial damage assessment for your building(s) if needed following a severe weather incident or other large-scale incident
Provide damage assessments to EH&S Damage assessment forms will be
provided
Damage Assessment Different input forms for Building (exterior) and
Rooms (interior) Paper version of forms can be used to gather
information before entering electronically Forms can be found on the EH&S Website Take pictures of damage and include building
& room number in image Directly contact work centers for urgent or
critical items
Building 0002
Room 0499
Electronically add building & room numbers to pictures or include information on a piece of paper in the picture
UWF Emergency Notification Multimodal approach to campus-wide
notification: Text Messaging Email Twitter Facebook Sirens Lightning Prediction System UWF Homepage & WUWF radio (official source for
information) Current project underway to install speakers
in campus buildings Important for BECs to provide your current
emergency contact information to EH&S If BEC personnel change, please notify
EH&S
Questions???Peter Robinson, DirectorOffice of Environmental Health and SafetyBuilding 95Extension [email protected]
http://uwf.edu/ermgt/index.cfm