Transactions AA Practice

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Asset Accounting - Business Scenarios in precise

Business Process Purpose Scenareo Requirement

Master Data

AS01 - A fxed asset is defned as an individualeconomic good that it is recognized in thebalance sheet at the time o closing, and isin the long-term service o the enterprise.

In order to make it easier or the user tocreate, maintain and evaluate masterdata, the varied individual inormation isstructured according to its area o use andthe relevant unctions in the system. Theasset master record consists o to mainparts!

". General Master Data! This part o the master record containsconcrete inormation about thefxed asset.

#. Data for Calculating AssetValues! $ou can speciydepreciation terms in the assetmaster record or each depreciationarea in the chart o depreciation. Inorder or you to make these

specifcations, the master recordcontains an overvie o thedepreciation areas. In addition,there is a detailed display availableor each depreciation area. I thereare depreciation areas that are notneeded or a specifc asset, it ispossible to deactivate thesedepreciation areas at the assetlevel.

This system task isused to create an assetmaster record.

A %apital Investment &rderith 'udget should have beencreated in preparation orassignment to the assetmaster record.


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AS02 - $ou can change various felds o the assetmaster data even ater the asset master iscreated.

%ertain assignmentsduring the lie cycle o an asset changere(uently, andthereore a record

should be kept o thechanges, both orreporting and orvaluation needs.)xamples are theassignment o an assetto a cost center, ormultiple-shit usage o an asset during acertain time period. $ou can store theolloing assignments

ith di*erent timeintervals!"+ %ost center #+ lant+ %ost orderata is stored in anunbroken se(uenceshoing the exact day,ith a /valid rom/ and/valid to/ date. 0henyou access a masterrecord, the time-dependent data valid

or the date o there(uest is displayed. I the assignment isdi*erent in other timeperiods, this isdesignated by ahistory indicator aterthe feld. 1sing the/2ield breakdon/unction, you displaythe entries or a given

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feld at the di*erentintervals.

AS03 - $ou ant to see the values in the asset

master hich is created.

This transaction is

used to display anasset master record.

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AS11 - The term /asset/ is used or simple assets,as ell as or complex large-scale assetsthat consist o a number o componentassets. The data structure o the system,ith a "# character alpha-numeric mainasset number and a 4 character sub-number, allos both. The main assetnumber represents the asset as a hole.arts o assets can be represented by

di*erent sub-numbers.Features)very master record is automaticallycreated ith at least one sub-number,even i no sub-assets exist. The systemmarks the frst master record as an assetmain number master record. 0hen youuse internal sub-number assignment, thismain number has sub-number /5555/. $oucan create additional sub-numbers or thismain number master record. The systemmanages values or each sub-number or

every individual depreciation area in yearsegments. The individual transactions areposted directly to the sub-numbers as lineitems

This system task isused to create an assetsub-number.

Asset master.

Acquisition

F-90 - An external asset ac(uisition is a businesstransaction resulting rom the ac(uisitiono an asset rom a vendor. This means thatyou can post the asset ac(uisition and thecorresponding vendor payable in one

$ou can post theac(uisition o apurchased asset inseveral di*erent ays,using di*erent

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transaction. 1sing this transaction reducesthe time and energy re(uired or dataentry and the possibility o discrepancies.

components o the 678ystem!In Asset Accounting 92I-AA+ in integration ithAccounts ayable 92I-

A+, but ithoutreerence to apurchase order.9Illustrated here+.In Asset Accounting,ithout reerence to apurchase order,ithout integrationith Accounts ayable9posting to a clearingaccount - ith orithout clearing+.

In :aterials:anagement 9::+ atgoods receipt orinvoice receipt 9reer torocessing AssetAc(uisitions inurchasing 92I-AA7::+and ;oods 6eceipt andInvoice 6eceipt ith6eerence to Asset+.

Transactions

ABAON -Asset sale is the removal o an asset orpart o an asset rom the asset portolio. This removal o an asset 9or part o anasset+ is posted rom a bookkeepingperspective as an asset retirement.

8A provides theolloing types o retirement!An asset is sold,resulting in revenuebeing earned. The saleis posted ithout acustomer. The revenueearned is manuallyentered in the

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transaction.An asset is sold,resulting in revenuebeing earned. The saleis posted against a

clearing account.An asset has to bescrapped, ith norevenue earned.An asset is sold to anaect or asset masterrecord during the construction phase. Theactivity that records the change rom

hase " to hase # is called /capitalizationo the asset under construction/. The assetunder construction 9Au%+ can be managedin the system in to di*erent ays,depending on the types o unctions thatyou need. The Au% can be either a normalasset record, or a master record ith lineitem management. 'eore an asset can be?settled@ to another asset 7 ob>ect, adistribution rule is assigned to the asset

The transer rom the

Au% to completed fxedassets can be handledin one o to ays!8ummary transer roma normal asset masterrecord to the receiverassets 9transactiontype 474B+Cine item settlement o an asset underconstruction that hasline item management.

The assignment o adistribution rule isillustrated in thissystem task.

Asset master records ith

respective properties shouldhave been created.


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master record.

AIBU - An asset that you produce in-house hasto stages in its lie that are relevant oraccounting rom the point o vie o your

company!1nder construction phase1seul lie 9on commissioning o the asset+

'alance sheet should disclose the di*erentphases o the asset. Thereore, it isnecessary to manage the asset as aseparate ob>ect or asset master recordduring the construction phase. The activitythat records the change rom phase " tophase # is called /capitalization o theasset under construction/ . The asset

under construction 9Au%+ can be managedin the system in to di*erent ays,depending on the types o unctions thatyou need. The Au% can be either a normalasset record, or a master record ith lineitem management. 'eore an asset can be?settled@ to another asset 7 ob>ect, adistribution rule is assigned to the assetmaster record.

The transer rom theasset underconstruction to

completed fxed assetscan be handled in oneo to ays!8ummary transer roma normal asset masterrecord to the receiverassets 9transactiontype 474B+Cine item settlement o an asset underconstruction that hasline item management.

Asset master records ithrespective properties shouldexist.

Au% ith Cine management isre(uired or using thetransactions o distribution o line items and settlement.

AIST - The asset under construction can be eithera normal asset record, or a master record

ith line item management. 'eore anasset can be ?settled@ to another asset 7ob>ect, a distribution rule is assigned tothe asset master record. This transactioncan be run in test mode and can also bereversed.

The transer rom theasset under

construction tocompleted fxed assetscan be handled in oneo to ays!Cine item settlement o an asset underconstruction that hasline item management.A1% reversal reversethe settlement made

An A1% settlement previouslycarried out on an asset

master record should exist.


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to the assigned assetand re-assigns all costto the original A1%

Retirement

ABAVN - Asset retirement is the removal o an asset

or part o an asset rom the asset portolio. This removal o an asset 9or part o anasset+ is posted rom a bookkeepingperspective as an asset retirement.

8A provides the

olloing types o retirement!An asset is sold,resulting in revenuebeing earned. The saleis posted ith acustomer.An asset is sold,resulting in revenuebeing earned. The saleis posted against aclearing account.

An asset has to bescrapped, ith norevenue earned.An asset is sold to ana


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revenue is posted via adebit to a clearingaccount.An asset has to bescrapped, ith no

revenue earned.An asset is sold to ana


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cumulatively into the ne fscal year. &ncethe fscal year change takes place, you canpost to assets using value dates in the nefscal year. At the same time, you cancontinue to post in the previous fscal yea

open ne fnancial year inAsset Accounting.Asset fscal year change mustbe run ')2&6) ;7C year endclosing. epreciation should

have been completely posted.

ABST2 - This program reconcile balances beteenthe asset account determinations in AAmodule ith the corresponding ;Caccounts in ;eneral Cedger.

2olloing accounts tobe reconciled!

". 'alance sheetaccount A%

#. 'alance sheetaccount donpayments

. Daluead>ustmentsordinary

depreciation4. Dalue

ad>ustmentsunplanneddepreciation

3&T)! This report mustbe run beore year-endclosing.o not make any assetpostings hile thereport is running.

The last depreciation run orthe year should have beencompletely posted.

AJAB - $ou use the year-end closing program toclose the fscal year or one or morecompany codes rom an accountingperspective. &nce the fscal year is closed,you can no longer post or change valuesithin Asset Accounting 9or example, byrecalculating depreciation+. The fscal yearin Asset Accounting that is closed is alaysthe year olloing the last closed fscalyear in Asset Accounting. $ou can not close

All re(uired stepsbeore year-end closinghave been completedincluding depreciationor all relevant periods9reer to reparationor $ear-end %losing +

$ou have run the report?A'8T#@ Account6econciliation and reconciledthe asset ledger ith thegeneral ledger. epreciationshould have been completelyposted.


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the current fscal year until all depreciationvalues have been posted.

Reporting

S_ALR_87012052 - The report displays, per asset, the

retirement documents in the fscal year.)ach document shos the6etired ac(uisition and production costs6etired (uantity6etired proportional depreciation)arned revenue;ain7lossossible retirement costsEoever, the retirement costs have noa*ect on the gain or loss. 6etirement costsare independent o gain or loss in thisreport, and are displayed or statistical

purposes only.

This system task is

used to display a list o current year assetretirements.

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S_ALR_87012050 - The report displays all ac(uisitiondocuments in a fscal year per asset. Theolloing is displayed or each document!Ac(uired A%Ac(uired (uantitylanned ordinary and special depreciationor the ac(uisition

This transaction isused to display a list o current year assetac(uisitions.

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S_ALR_87011994 - 6eport 6A')8T5" is or displaying valueso fxed assets.

&utput The report displays the values o all assetsin a depreciation area. The olloingvalues are displayed in detail per asset!

". The cumulative ac(uisition value atthe beginning o the fscal year

#. Accumulated depreciation,

This transaction isused to display variousasset values and canbe used at month endor control purposes.

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including the planned depreciationor the current fscal year 9the sumo all depreciation types+

. The planned book value at the endo the reporting year

Additional standard versions o the reportallo or primary selection and creation ototals according to various criteria 9assetclass, business area, cost center, and soon+.

S_ALR_87011990 - The asset history sheet is the mostimportant and most comprehensive reportor the year-end closing or or an interimfnancial statement. As ith all other lists,it can be set up ith any sort versions, andtotal on any group level. $ou can also

create a compact totals list ithoutindividual asset inormation.

$ou can reely defneline and columnstructure in the assethistory sheet 8Adelivers country-specifc versions o the

asset history sheet,hich satisy the legalre(uirements o thegiven country.Additional historysheet versions are alsoavailable 9or example,or displaying thedevelopment o reserves or specialdepreciation+.

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Documents

Transactions AA Practice