Transfer Equivalency Transfer Equivalency Lookup on the WebLookup on the Web

Jill JeromeJill Jerome

Network ManagerNetwork Manager

Undergraduate AdmissionUndergraduate Admission

University of GeorgiaUniversity of Georgia

Why have Transfer Why have Transfer Equivalency Lookup on the Equivalency Lookup on the Web?Web?

Counseling transfer students - Counseling transfer students - quick tool for counselors to usequick tool for counselors to use

Reduce phone calls - let them look Reduce phone calls - let them look it up themselvesit up themselves

Reference for receptionists - no Reference for receptionists - no need to refer calls to evaluatorsneed to refer calls to evaluators

What questions do What questions do students ask?students ask?

One-to-one lookup of coursesOne-to-one lookup of courses What course can I take to satisfy What course can I take to satisfy

English (or Math) requirement?English (or Math) requirement? What colleges offer transferable What colleges offer transferable

courses?courses?

Design ConsiderationsDesign Considerations

Database format - most importantDatabase format - most important How do we have the data How do we have the data

organized now?organized now? Can it be easily imported into Can it be easily imported into

searchable database format?searchable database format? What questions will we ask - What questions will we ask -

design for ease of query resolutiondesign for ease of query resolution

Make it easy to use!Make it easy to use!

Try to anticipate questionsTry to anticipate questions Limit manual input by reducing Limit manual input by reducing

choiceschoices Check for invalid inputCheck for invalid input Can the staff use it?Can the staff use it?

Main PageMain Page

General explanation of transfer General explanation of transfer course requirementscourse requirements

Make sure they understand this is Make sure they understand this is only a guide - not exactly how their only a guide - not exactly how their credits will transfercredits will transfer

Search CriteriaSearch Criteria

1-to-1 lookup using UGA course 1-to-1 lookup using UGA course numbernumber

1-to-1 lookup using transfer 1-to-1 lookup using transfer institution course numberinstitution course number

lookup of all institutions offering a lookup of all institutions offering a certain UGA course equivalentcertain UGA course equivalent

lookup of all transferable courses in lookup of all transferable courses in a particular departmenta particular department

Program LogicProgram Logic

Was an institution selected?Was an institution selected? Has a UGA course abbreviation been Has a UGA course abbreviation been

entered?entered? Has a UGA course number been Has a UGA course number been

entered?entered? If necessary, has an institution course If necessary, has an institution course

abbreviation been entered?abbreviation been entered? If necessary, has an institution course If necessary, has an institution course

number been entered?number been entered?

Background program logicBackground program logic

UGA course number - is it valid?UGA course number - is it valid? If so, look for transferable course If so, look for transferable course

from institution indicated on input from institution indicated on input formform

Display resultsDisplay results Provide table for UGA course Provide table for UGA course

lookuplookup

Background program logicBackground program logic

Lookup institution indicated on Lookup institution indicated on formform

Is there a UGA course equivalent Is there a UGA course equivalent for that course?for that course?

If so, display UGA course If so, display UGA course equivalentequivalent

Background Program LogicBackground Program Logic

Is this a valid UGA course?Is this a valid UGA course? If not, check table of UGA coursesIf not, check table of UGA courses If so, lookup all institutions that If so, lookup all institutions that

offer that courseoffer that course Display resultsDisplay results

Background Program LogicBackground Program Logic

Lookup up institution indicated on Lookup up institution indicated on formform

Create table of all transferable Create table of all transferable coursescourses

Do any of them transfer to the Do any of them transfer to the specified UGA department?specified UGA department?

Display resultsDisplay results

In-House Database UseIn-House Database Use

Created by evaluatorsCreated by evaluators Formerly this information resided Formerly this information resided

in numerous catalogs, on pieces of in numerous catalogs, on pieces of paper, in people’s headspaper, in people’s heads

Organizes information in one placeOrganizes information in one place Updated as information arrivesUpdated as information arrives

College InformationCollege Information

Indexed by FICE CodeIndexed by FICE Code College name, locationCollege name, location List of all transferable coursesList of all transferable courses Transfer articulation notesTransfer articulation notes

High School InformationHigh School Information

ETS CodeETS Code High School Name, LocationHigh School Name, Location Under construction - requirements Under construction - requirements

constantly changingconstantly changing

Contacts DatabaseContacts Database

Local contact namesLocal contact names Campus resourcesCampus resources

Codes DatabaseCodes Database

Codes required for transfer Codes required for transfer articulationarticulation

Statistics DatabaseStatistics Database

Keep track of number of Keep track of number of applications processedapplications processed

Number of transcripts evaluated Number of transcripts evaluated dailydaily

Keep statistics of unit productivityKeep statistics of unit productivity

Transfer Articulation Transfer Articulation ReportReport

Queries databases for all schools Queries databases for all schools offering a particular UGA courseoffering a particular UGA course

Produces report of all equivalent Produces report of all equivalent coursescourses

Course Equivalency Course Equivalency SheetsSheets

Queries databases for all courses Queries databases for all courses from a particular school that are from a particular school that are transferable to UGAtransferable to UGA

Produces alphabetical list of Produces alphabetical list of transferable coursestransferable courses

Benefits of Online Benefits of Online DatabasesDatabases

Information can be updated in a Information can be updated in a timely mannertimely manner

Everyone is using the same Everyone is using the same informationinformation

Provides resource for prospective Provides resource for prospective studentsstudents

Make the phone ring less!Make the phone ring less!