Transferring files from PC to iPhone or iPad Using i-FunBox

There are 2 ways that you can sync your files between your PC and the iOS. One is via Wifi Sync which was discussed in

a separate PDF manual titled How to Synchronize Windows to iPhone or iPad (you can this in our website

www.easyclinicsoftware.com at Knowledgebase section.

Second is the use of I-Funbox which will be thoroughly discussed here. As of the moment, the latter is my preferred

way because I’m not dependent on a wifi router but just the cable. So first install the i-FunBox. You may freely

download it at www.i-funbox.com . I-Funbox allows you to view the folders of applications of iOS which iTunes don’t do.

Make sure you have already upgraded your iOS to Patient Files version 5.0. There’s also a separate manual for that

titled Upgrading to Version 5.0. Please check the manual at the knowledgebase section of www.easyclinicsoftware.com.

There are 3 things you need to ask yourself what you want to do:

One Way transfer of patient records from the PC to the iOS- this will allow you to bring your patient files done

in your PC to your iOS but it will overwrite the records that you encoded in the iOS

One Way transfer of patient records from the iOS to the PC- this will allow you to transfer your patient from

your iOS to your PC, but it will overwrite the records that you encoded in the PC.

Two way synchronization of patient records from iOS to PC and Vice Versa- this is if you want the records in

both the PC and the iOS will not be overwritten but will just merge or synchronize with each other.

Let’s start with One Way transfer of patient records from the PC to the iOS-

1. Attach the iphone or ipad via usb cable, then open i-Funbox software from your desktop. Click Classic i-Funbox.

2. Then double click App File Sharing (Fig.18)> then double click Handbase folder (Fig.19)

3. Now there are 3 main databases of your own patients, named rmPatientFiles, rmAdmitLink and rmVisitLink.

These are all located inside Drive C>MyPatients5 folder. So locate Local Drive C and go to MyPatients5 and look

for the 3 databases above copy all 3 (don’t include the ones with HDF)and go back to i-FunBox and paste it

arrow A area, Figure 20 below, this will overwrite the old files in the iphone or ipad.

4. To upload the photos (like photo profiles of patients) in the PC to iphone or ipad, do the following: Copy all the

photos inside Documents>Handase>Images folder (note: it should only be JPG) and go to i-FunBox and open App

File Sharing> Handbase>Images (arrowed B above) and paste inside this Image folder.

One Way transfer of patient records from the iOS to PC-

1. Attach the iphone or ipad via usb cable, then open i-Funbox software from your desktop.

2. Click i-Funbox classic at left upper corner. Then double click App File Sharing (Fig.18)> then double click

Handbase folder (Fig.19)

3. Click Switch View button on top to make it easy to read the database names. Fig. 20b

4. Now backup the iOS files first. To that, highlight all the databases (no need to include the Images folder, Inbox

folder and Thumbnails folder) Fig.20c

5. And do a right click and click Copy to PC (Fig.20d)

6. Then click Desktop (or any location) and create a New folder there and give a name ex.

DrReyesiPhonebackupDec12 then double click that new folder to open it (it’s good to make a backup and add a

date for when you backed it up) (Fig.20e)

7. Then click Save to save all the highlighted files inside the said folder.

8. Now go to that back up folder you made and you will see the files saved there. To do a one way transfer, just

copy the 4 main databases of your own patients, namely rmPatientFiles, rmAdmitLink,rmVisitLink and

rmPhotosLink (don’t include those with HDF).

9. Go to Local Disc C and open MyPatients5 folder and paste those 3 files there. Answer yes to overwrite. When

you open Patient Files desktop version, you expect to see it updated. But of course this is not advisable if you

are also encoding in the desktop as well because the records you added in the desktop will be deleted.

10. If there are photos you took via Handbase iOS (like photo profiles of patients or the photos of specimens ) in the

iphone or ipad and you want it to be seen in the Desktop version as well, do the following: Go to i-FunBox and

open App File Sharing> Handbase>Images (arrowed B below) and copy all the images (or just choose). Then go

to Documents>Handase>Images folder and paste it there. Note if you will follow the PDF manual titled: How to

Synchronize Windows to iPhone or iPad , doing a wifi sync can automatically do a two way sync and the images

taken in handbase iOS will also be automatically saved in Documents>Handase>Images folder (check the pdf at

the knowledgebase section of www.easyclinicsoftware.com.

Two way synchronization of patient records from iOS to PC and Vice Versa-

1. Attach the iphone or ipad via usb cable, then open i-Funbox software from your desktop.

2. Click i-Funbox classic at left upper corner. Then double click App File Sharing (Fig.18)> then double click

Handbase folder (Fig.19)

3. Click Switch View button on top to make it easy to read the database names. Fig. 20b

4. Now backup the iOS files first. To do that, highlight all the databases (no need to include the Images folder,

Inbox folder and Thumbnails folder) Fig.20c

5. And do a right click and click Copy to PC (Fig.20d)

6. Then click Desktop (or any location) and create a New folder there and give a name ex.

DrReyesiPhonebackupDec12 then double click that new folder to open it (its good to make backup and add a

date for when you backed it up) (Fig.20e)

7. Then click Save to save all the highlighted files inside the said folder.

8. Now let’s do merging…Open Patient Files program and click rmPatientFiles database.

9. Click File then Merge Database ( or you may do Ctrl + M) and the image below will appear (Fig. 21).

10. Now click the Browse File button as arrowed below (Fig.21) and locate the Backup folder that you just

made and open it. (ex. DrReyesiPhonebackupDec12)

11. Now look for rmPatientFiles and click it. Don’t choose rmPatientFiles_HDF or it will cause an error.

Don’t also choose any other database in the list with a different name or it will also cause an error.

Always remember that if you want to merge rmPatientFiles only choose rmPatientFiles database also.

Note: just in case you accidentally chose a differently named database to merge it will surely

cause an error that will appear with unreadable characters as seen below (Fig.22). To solve

that just close the software and when it asks you to save changes, just answer NO. Clicking

yes will save the error. Then just open the software again and do it correctly this time. If so

happen you saved an error, just refer to the manual entitled DailyBackup for trouble shooting

corrections.

Once you did it correctly, you will see that the records merged are under rmPatientFiles. You also would want

to merge the other main databases namely: rmAdmitLink, rmVisitLink and rmPhotosLink (if applicable) as

well. Please do the following:

1. Let’s start with rmVisitLink. To do that, click any record inside rmPatientFiles first, and open it, you will

see the colored intro screen with the 2 circle buttons that says Visits and Admissions, then click Visits

button.

2. At rmVisitLink database, click File then Merge Database (Ctrl + M)

3. Then Click Browse button

4. Browse for the backup folder you made (ex. DrReyesiPhonebackupDec12)

5. Look for rmVisitLink and click open (don’t click rmVisitLink_HDF or other differently named database)

6. Click Home button then click save when asked.

7. Lets merge the rmAdmitLink database also, click Admissions circle button

8. Click File then Merge Database (Ctrl +M)

9. Click Browse button

10. Browse for the back up folder you made (ex. DrReyesiPhonebackupDec12)

11. Look for rmAdmitLink and click open (don’t click rmAdmitLink_HDF or other differently named

database)

12. Click Home button then click save when asked.

13. You may do the same with rmPhotosLink.

With the above you are able to merge the 3 most important databases which are rmPatientFiles,

rmAdmitLink and rmVisitLink from what you have in the iPhone to your PC, making your PC updated. You

may now also want to update your iPhone or iPad and upload the databases that were merged. To do

that, do the following:

1. Just copy the newly update PC files which are located in Local Disc C> MyPatients5 folder, and copy

the 3 files rmPatientFiles, rmAdmitLink and rmVisitLink (those without HDF)

2. Go to iFunbox> App File Sharing > Handbase and paste it there to overwrite the iphone or ipad wih the

files with the newly merged files. Click Device Safely Removal. Check then your iOS device (you may

sometimes need to do a reset and open Handbase again)_.

THE END RESULT OF WHAT YOU JUST DID ABOVE IS A TWO WAY SYNCHRONIZATION.

Figure 18

Figure 19

Figure 20a

Figure 20b

A B

Figure 20c

Figure 20d

Figure 20e

Figure 21

Figure 22 : Example of Error Merging (Happens when you merged 2 differently named databases, results to

unreadable words: