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PUBLIC Ajain Kuzhimattathil, SAP Transform PDF Invoices to Electronic Invoices

Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

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Page 1: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

PUBLIC

Ajain Kuzhimattathil, SAP

Transform PDF Invoices to Electronic Invoices

Page 2: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

2PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

ROI of electronic invoicing

Process

Paper invoices

E-invoice benefits

E-invoices

Receiving Keying Validation and matching

Inquiries and disputes Payment Archival and

retrieving Total cost

$1.06 $2.90 $3.87 $2.42 $4.64 $2.13 $17.05

$0.00* $0.00 $1.15 $1.93 $1.93 $1.78 $5.18

* Ariba Network allows for free receipt of invoices

Reducing fraud and mistakes, improving compliance

Removing errors and duplication

Process efficiency

Early payment and working

capitalInstant access

Page 3: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

3PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

If so… why such low adoption of e-invoices?

Complexity and rigid standards

Inertia from existing business

practices

No incentive to change

Solutions presented as

one-size-fits-all

Page 4: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

4PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

buyer supplier

Invoice automation

Buyer

Invoice pdf

Invoice cXML

Integrated supplier

SAP Ariba Cloud Integration Gateway

EDI

Online supplier

Legalization

Third-party ERP,

Oracle PeopleSoft

PO-flip invoiceContract invoiceService invoiceNon-PO invoiceCSV invoice

SAP Ariba Cloud Integration Gateway

Common interface adapters

Tax authority

SAP Ariba Invoice Management

Page 5: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

5PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

Smart business rules further streamline the process

BuyerSupplier

Price Quantity Amount

PO match Contract match Receipt match Service sheet

match

Supplier ID Invoice

number Invoice

date Ship-to

address Bill-to

address

VAT/GST compliance

Digital signature

SAP Ariba Invoice Management

There are over 100 configurable rulesthat capture errors and exceptions before they reach accounts payable and procurement.

The supplier network provides real-time access to PO, invoice, and payment status, eliminating inquiries to accounts payable and procurement.

Invoice

Error

Exception

The smart-processing approach in SAP Ariba solutions drives touchless invoicing rates of 98% by eliminating errors and exceptions at the point of supplier submission.

Page 6: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

6PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

“Ariba Network standard account is free for suppliers. Typical accounts annual bill for enterprise is $840.”

Page 7: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

7PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

E-invoice from PDF

Bringing e-invoicing a step closer than before

Easy transition to 100% digital commerce Customer benefit from higher supplier-

acceptance rate

PDF invoice processing that is “free” for all suppliers

Support for multiple invoice types and credit memos Compliance with archiving requirements

Page 8: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

8PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

How to use the feature

Customer enables PDF invoice feature

Supplier activates PDF invoice by providing 5 to 10 example invoices

SAP Ariba team confirms service activation

Supplier configures processing preferences

Suppliers e-mail or upload digital PDF invoices to Ariba Network

Page 9: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

9PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

buyer supplier

buyer supplier

A preview of the PDF conversion process

Business rule validation

Send for e-invoice conversion

Digital PDF invoice

Rule validation failures

Network validatede-Invoice

Invoice management application

Page 10: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

10PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

PDF invoices – demo

https://sapariba.invisionapp.com/share/X2Q9K8D8H7Z
Page 11: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

11PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

1 ComprehensiveManage all aspects of invoice processing 5 Versatile

Support many different invoice processing scenarios

2 SmartEliminate manual efforts by relying on an intelligent network 6 Simple

Tame the complexity of invoice processing

3 CollaborativeResolve problems resulting from manual processing 7 Self-service

Empower you and your suppliers with new invoice management capabilities

4 Regulatory consistentMeet essential business and regulatory requirements 8 Profitable

Lay a foundation for improving business performance

Top benefits of SAP Ariba e-invoicing using Ariba Network

Page 12: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

12PUBLIC© 2019 SAP SE or an SAP affiliate company. All rights reserved. ǀ

Please complete session the survey

Open Agenda Locate Session Scroll Down to Survey Rate Session

Page 13: Transform PDF Invoices to Electronic Invoices...Price Quantity Amount PO match Contract match Receipt match Service sheet match Supplier ID Invoice number Invoice date Ship-to

Contact information:

Ajain Kuzhimattathil+1.312.848.5575

Thank you.


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