Transparent TownAudit, preparation and application

of selected anti-corruption measures in Martin

Anti-corruption and Anti-fraud Measures in Relation to the Use of European Structural

and Investment Funds

13th March 2014, Bratislava

Eurobarometer 2014:

HOW WIDESPREAD IS CORRUPTION?

Three-quarters of respondents (76%) think that corruption is widespread within their own country

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legal protective

barrier

public finances and assets

Situation before

Mr. Bribe Me

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contracts invoices

complex package of

anti-corruption measures

employee recruiting

public finances

public property

public procurement

Road to transparency

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Political will to voluntarily change current status about a mandatory

scope given by the legislation

Cooperation of expert guarantor in the field of corruption and

transparency with international reputation, experience, professional

background and qualification – partner we have found in Transparency

International Slovakia

Media involvement

Public oversight and pressure

Dedication to challenge obsticles

Readiness to constantly evaluate and make

improvements

Key success factors:

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Increased transparency in the decision making processes

far above the mandatory scope set by law

Reduced potential space for corruption

Increased public engagement in governance

Regain public trust in public administration and politicians

Saving of public finances and assets

Introduction of a complex package of anti-corruption measures in

various areas of the town activities

Increased information flow to the citizens

Main project objectives

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Train

ing

an

d im

ple

men

tati

on

Step by step process 2008 - 2009

Mayors

deci

sion

to fi

gh

t co

rru

pti

on

Tow

n C

ou

nci

l ag

reem

en

t to

fin

an

ce t

he p

roje

ct (

23

,23

5 E

UR

)

Con

tract

ag

reem

en

t w

ith

Tra

nsp

are

ncy

In

tern

ati

on

al S

VK

In-d

ep

th p

olic

ies

au

dit

Au

dit

Rep

ort

(1

7

polic

ies)

Pre

para

tion

an

d r

eco

men

deti

on

of

speci

fic

an

ti-c

orr

up

tion

m

easu

res

Pre

para

tion

of

ob

ligato

ry

reg

ula

tion

s

Ap

pro

val b

y t

he T

ow

n C

ou

nci

l

2008M

ay Jul

y 2009Sept

April July

June

Marc

hFe

br

Firs

t ele

ctro

nic

au

ctio

n

June

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Firs

t O

pen

day in

Mayor’

s offi

ce

Mass

ive 3

- st

ep

cam

paig

n:

Mon

itor

us!

EU

Con

fere

nce

: Fi

gh

tin

g

Corr

up

tion

at

Loca

l an

d R

eg

ion

al

Level

2010Ja

nM

ay2011

NovFe

br

Lau

nch

of

Map

of

elc

tron

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au

ctio

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2012

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t E

lect

ron

ic m

ark

et

rese

arc

hes

for

low

cost

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JunJa

n

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Nati

on

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blic

Serv

ice

Aw

ard

1st

Pla

ce W

inn

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Jun

20

11

EU

RO

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AN

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AW

AR

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Firs

t E

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ell-

off

Firs

t E

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pin

ion

p

oll

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brJu

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UN

Exp

ert

Gro

up

Meeti

ng

, N

ew

York

Pre

ven

tin

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orr

up

tion

in

Pu

blic

A

dm

inis

trati

on

2013Fe

br

We h

ave c

ross

ed

1 m

illio

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ark

in

sa

vin

gs

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Step by step process 2010 – present day

Some of positive outcomes:

• Increased transparency

• Increased public involvement in governance and accountability

• Saving significant financial resources

• Regain of public trust in self-governance

• Media exposure

• Town’s prestige leads to more investments

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Basic tools for citizens how to monitor our municipality 24/7 at web site

www.transparentnemesto.sk

Electronic opinion poll

Electronic online notes

Town Council Agenda

Doors Open Days in Mayor’s office

Day of Town Borough

WATCHDOGS CONTRIBUTORSElectronic auctions

Electronic market researches

Electronic sell-off

Contracts

Invoices

Map of electronic auctions

Employee recruiting

Mayor’s diary

Town budget and assets

Town grants

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How to control public procurementfrom A to Z

with web tools:

web archive of electronic auctionsWinning company with the

winning amount of 1234 EUR

web database of town contractsContract with the winner for 1234 EUR

web database of town invoicesInvoice with actual amount of 1234 EUR

1.

2.

3.

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Electronic Public Procurement and accessibility of information

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Electronic auctions in case of PP for amount above 3000 EUR

Electronic market researches in case of PP for amount from 400 to 2999 EUR

 Pre-Tender Stage  Tender Stage Post-Tender Stage

Documents Documents Process/Bids Documents Process/Bids

Electronic auctions all all participants only all all

Electronic market researches all all all all all

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Electronic auctions:Pre-Tender Stage

exact date and time of

publishing

contact person details (name & phone number)

start and end of electronic

auction(date and time)

procurer authority details

name of tender proposal

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Electronic auctions:Pre-Tender Stage

blueprint/draft/technical data

contract

tender proposal

references

Documents for download

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Electronic auctions: Pre-Tender Stage

List of business entities registrated in our electronic auction house

1699 – number of registrated business entities

Electronic auctions: Tender StageParticipant's view

during electronic auctions

Participant's view after electronic auctions

Every participant is hidden behind numeric code generated by our

software

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auction winner – subject or company name

amount of a winning bid

bid amount

number of bids

online database of all electronic auctions on our project web site

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Electronic auctions: Post-Tender Stage

Online map of electronic auctions

name of electronic auction

live link to online archive with all details

amount of a winning bid

auction winner – subject or company name

date of electronic auction

saving

real position within the town territory of the project which

financing was procured through electronic auctionA

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Electronic market research: Pre-Tender Stage

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procurer authority detailscontact person details (name & phone

number) name of tender proposal

date of publishing

commodity of tender proposal

commodity description

start and end of electronic market research (date and time)

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Electronic market research: Tender Stage

participant identity and contact details

list of all participants

bid amount

list of all bids

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Electronic market research: Post-Tender Stage online database of all

electronic market researches on our project web site

list of all participants list of all

bids

Electronic auctions – public procurement

Introduction of electronic auctions

used for the procurement purposes

and purchases of goods and services

21%

SAVINGS=Since July 2009 savings

1 798 519 EURBenefits

Saves procurement costs Decreases expenses for the purchase procedure Shortens the time between putting out a tender and purchase Restricts the corruption environment to minimum

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Electronic auctions – public procurement

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  Electronic auctions Electronic market reserches Total

Number 316 677 993

Amount 7 625 806 € 977 609 € 8 603 415 €

Savings in EUR 1 557 717 € 240 802 € 1 798 519 €

Savings in % 20% 25% 21%

Data collected from July 2009 to December 2013

Database of town contracts, invoices and orders

amount paid

date of payment

subject of contract matter

link to document scan

parties concerned

tool for filtering and sorting data

tool for typing in, searching and sorting criteria

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Monitor your municipalities!Massive campaign carried out in 3 steps used to inform our citizens about the project and tools they can use to monitor us.

1st step (January 2010)

Look under the lid of your municipality

2nd step (February 2010)

Everybody can see into our kitchen3rd step (March 2010) flyer in 20,000 mailboxes

Monitor us!

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Awards and recognition:A

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UNITED NATIONS PUBLIC SERVICE AWARDS

2011 UN PUBLIC SERVICE AWARDS CEREMONY23 June 2011, Dar es Salaam, Tanzania

…most prestigious recognition of excellence in public service on 23 June, during the United Nations Public Service Day

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2011EUROPEAN PUBLIC SERVICE AWARDS

Best Practice CertificateIn category

Opening Up the Public Sector

Trough Collaborative Governance

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Thank you for your attention!Thank you for your attention!

petrasjozef@gmail.competrasjozef@gmail.com

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