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TRANSPORTATION COMMITTEE MEETING AGENDA April 3, 2018 Registration 9 to 10am Meeting 10:00 am – 2pm EST Riverside Hotel Fort Lauderdale ‐ New River Ballroom 620 E Las Olas Blvd Fort Lauderdale, Florida 33301 1) Call to Order
a. Safety Briefing b. Pledge of Allegiance c. Attendance Roster ~ Please check in at FICE Registration Desk
2) Approval of Minutes from January 9, 2018 meeting (Exhibit 1) 3) Chair Welcome – Doug Geiger
4) Executive Director Report ‐ Allen Douglas (Exhibit 2)
i) Transportation Conference; May 30 & 31, 2018 – Hyatt Regency Orlando International Airport – Registration
is open ‐ Register before Tuesday, May 8th, to receive the hotel discounted rate.
5) Subcommittee Reports – Rosters (Exhibit 3)
i) Liaison Committee – Nina Sickler
District Liaisons (Exhibit 4 – D4,5,6 & Turnpike)
Poll of Firms receiving Grades regularly
ii) Production Subcommittee – Paul Foley
Task Teams
(a) Consultant Grading
(b) Design positions
(c) Award Submittals for Transportation Conf. has closed
iii) DBE/SBE Subcommittee ‐ Aniruddha (Rudy) Gotmare
iv) CEI Subcommittee – Jennifer Olson (Exhibit 5)
v) Alternative Contracting Task Force / FICE FTBA Subc. ‐ Robert Carballo
vi) Specification Review Subcommittee – Gus Quesada (Exhibit 6)
vii) PD&E / Planning subcommittee ‐ Jeff Novotny
TRANSPORTATION COMMITTEE MEETING AGENDA April 3, 2018 – Meeting 10:00 am – 2pm EST Riverside Hotel Fort Lauderdale Page 2 of 2
viii) Expressway Subcommittee – Joe Gomez (Exhibit 7)
6) Relations Committee Items – Doug Geiger
i) 3/26/18 Meeting
Procurement – Staffing and Org Chart ‐ Standardization
Wage Rate report for Negotiations
Lodging fee change
Standard contract language change
CEI – Cost perception and increased use of Hybrid for larger projects
7) Procurement Related Items – Doug Geiger
i) New AFP
ii) Update for Overhead, FCCM and Direct Expense Rates 2/1/2018 (Exhibit 8)
iii) Exceptions:
CEI for I‐275 Sunshine Skyway from Bridge #150189 over Tampa Bay ‐ LOR and Interview.
CEI for Gateway I‐275 (Howard Frankland) ‐ Expanded LOR, Presentation and Q&A.
GEC for I‐75 & I‐4 Interstate Program Management for Dist 1‐ Presentation and Expanded Q&A
8) Check‐in Items – Doug Geiger
i) Cap on Salaries
ii) Escalation in Contracts
iii) Identify negative inconsistencies for execution of work or selection
9) FDOT Regional Meetings – Nina Sickler
i) District 1 and 7 – April 11, 2018
ii) Next Districts 2 & 3 or 4, 6 & TPK
10) Guest Speaker – Marc Gambrill, P.E., MPA, A.A.E.; Chief Development Officer at Broward County Aviation
Department
11) Next Transportation Committee Meetings –
July 10th – Holiday Inn Westshore – Tampa – Room Block Open $119 + tax (June 22 Room Block Closes)
October 9 – Orlando
Jan 8 – Orlando
April 9 – Ft. Lauderdale
July 9 ‐ Tampa
12) Adjournment
Exhibit 1
Page 1 of 8
TRANSPORTATION COMMITTEE MEETING MINUTES January 9, 2018
Embassy Suites Lake Buena Vista SOUTH
The January 9, 2018 meeting of the ACEC FL Transportation Committee was called to order by Nina Sickler, PE at 10:00 am. Participating: Richard Acree Terracon Consultants Inc. Forest Adkins Lochrane Engineering, Inc. Brian Alley Connelly & Wicker Inc. Thomas Barry Atkins North America, Inc. Robert Behar R.J. Behar & Company, Inc Henri Belrose Wantman Group, Inc. Christobal Betancourt Chen Moore and Associates Steven Blount H.W. Lochner Inc. David Booher Quigg Engineering Inc. Nicole Borisenko RS&H Lara Mae Bouck Lochner Ralph Bove Volkert Inc. Louis Bramblett ETM Ricky Branton Mott MacDonald Florida LLC Jennifer Brockman Adaptive Consulting Engineers, LLC Sandra Bucklew Greenman-Pedersen Inc. Murry Bullion SAM Surveying And Mapping, LLC Darrel Burnett Metric Engineering Inc. Rich Butala Pennoni Thomas Capell KCI Technologies, Inc. Rick Chesser RS&H, Inc. Nancy Clements WGI David Coleman Inwood Consulting Engineers Vincent Collie Madrid Engineering Group, Inc. Scott Collister Independent Consultant Andrew Cummings Connelly & Wicker Inc. David DeBerardino SAM Surveying and Mapping, LLC John Dee Burgess & Niple Inc. Mark DeLorenzo TranSystems Joe Di Stefano MC Squared, Inc. Ben Doan GHD North America Suzanne Dombrowski Chen Moore and Associates Sean Donahoo AIM Engineering & Surveying Inc.
Exhibit 1
Page 2 of 8
Harold Dubon Carnahan, Proctor and Cross Greg Dutton Volkert Inc. Karina Enrico Johnson, Mirmiran & Thompson, Inc. Stroud Evans SAM Surveying And Mapping June Farrell S&ME, Inc. Benjamin Faust DRMP, Inc. Stephen Ferrell HDR Engineering, Inc. Paul Foley Kisinger Campo & Associates Corp. Ryan Forrestel American Consulting Engineers of Florida, LLC Dickie Glass Popli Design Group Jose Gomez Keith & Schnars Edward Gonzalez RS&H Inc Aniruddha Gotmare Scalar Consulting Group Inc. Greg Graden JEA Construction Engineering Servcies, Inc. Gordon Greene Patel, Greene & Associates PLLC Nicholas Grosso Genesis Jason Hahn JMT Daniel Hart H2R Corp Francis Heck HNTB Corporation Luis Hernandez TranSystems Charlie Herndon HNTB Corporation David Hoover Mott MacDonald James Hubbard Cardno Andrea Jernigan-Gwinn Civil/Site Engineering, Inc Colin Jewsbury Ardaman & Associates Inc. Suman Juluru EAC Consulting Inc. Travis Justice Greenman-Pedersen Inc. John Kimberly Terracon Consultants Inc. Brian Kirwan Volkert, Inc. Gary Kuhns Geotechnical and Environmental Consultants, Inc. Todd Laine WSP USA INC. TJ Lallathin DRMP Matthew Lamb CH2M Matthew Landschoot Environmental and Geotechnical Specialists, Inc. Erik Leschak American Consulting Engineers of FL Jennifer Lewis Michael Baker International Inc. Thomas Lochrane Lochrane Engineering, Inc./NV5 Chris Lory HNTB Corporation Jason Lyle Patel, Greene & Associates, PLLC Rodney Mank Meskel & Associates Engineering LLC Dewey Martin Kisinger Campo & Associates Corp. Stephen McGucken Kisinger Campo & Associates Corp. Brian McKee Hanson Professional Services Inc Jessica McRory AREHNA Engineering Inc. Jason McSwain Madrid Engineering Group, Inc. Vipin Mehta Mehta and Associates,Inc. Mark Micikas Atkins Mark Moshier Keith and Schnars, PA Ken Muzyk Faller Davis and Associates, Inc. Yassi Myers TLP Engineering Consultants Inc. Gary Nadeau Kimley-Horn and Associates, Inc. Jay Nagle HDR Engineering Inc. Christiane Nelson Universal Engineering Sciences
Exhibit 1
Page 3 of 8
Timothy Noles Hardesty & Hanover Jeffrey Novotny American Consulting Engineers of FL Megan Olivera Quest Corporation of America Jennifer Olson Target Engineering Group, LLC. Satya Lory Orlando Jacobs Engineering Group Inc. Mark Owen GAI Consultants Inc. Scott Perfater Burgess & Niple, Inc. Walfrido Pevida Pevida Highway Designers, PLLC Bonnie Pfuntner Hardesty & Hanover LLC Sandra Piccirilli Wade Trim, Inc. Clint Pletzer AVCON INC. Om Popli Popli Design Group Chaitali Prajapati PI Consulting Services LLC Stephen Precourt Franklin, Hart & Reid Gustavo Quesada New Millennium Engineering Gene Quinn Volkert, Inc. Jack Richert Cardno Charles Roark VHB Bo Sanchez Volkert Inc. Mike Sasse Patel, Greene & Associates PLLC Ann Schiola McKim & Creed Inc. Michael Schwier Michael Baker International Inc. Patrick Senne GPI Geospatial, Inc. Stephanie Shealey S&ME, Inc. Peter Sheridan VIA Consulting Services Inc. Nina Sickler Pond & Company Beth Steimle Michael Baker International, Inc. Whitney Stevens Ardaman & Associates Inc. Will Suero HDR Engineering Inc. Kevin Thibault TranSystems James Toombs AIM Engineering & Surveying Inc. Truong Trinh Scalar Consulting Group Inc. Juan Vazquez R.J. Behar & Company Inc. Allan Wander SAI Consulting Engineers, Inc. Wayne Waters BCC Engineering, Inc. Rosemary Woods Atkins Carey Wright Wade Trim, Inc. Vay Zagardo AIM Engineering & Surveying Inc.
Allen Douglas – ACEC FL Executive Director Samantha Hobbs – ACEC FL Director of Govt Affairs and Exec. Policy
1) There was a motion, it was seconded and carried unanimously to approve the October 10th minutes.
2) Chair Welcome – Nina Sickler for Doug Geiger
3) Executive Director Report - Allen Douglas
a. Today marked the first day of the legislative session. b. The ACEC FL name is now official. The process of rebranding all of our
accounts/materials will begin.
Exhibit 1
Page 4 of 8
c. ACEC-FL is sound financially and membership is growing. d. The new association management system has some issues with data from the old system.
IT is currently working out these issues. No one at the meeting had any issues. e. Legislature: atmosphere is not good, two senators are out and more may resign as well,
lobbyists are having issues getting meetings, budget is increasing, DOT is fully funded, transportation trust fund seems safe to date against raids, avoided CCNA fight to date.
f. Procurement Efficiency Task Force bill (SB 368) will open 287 for review if legislation is passed this year. At this time there is an engineer seat on the TF and ACEC FL will educate all TF members about CCNA if the bill passes.
g. Statewide Alternate Transportation Authority (SB 535) - lobbyists looking into, same rules as Florida Rail, they were given $60M, they gave $25M to TPA, $25M to Miami, and $10M to invest elsewhere, not really sure why this was created and ACEC FL will continue monitoring this bill.
h. Geologists (SB 869) – are amending 14 new areas of their practice statute which has some vague language proposed. Engineers will request a meeting with the Geologists to see if we can come to an agreement on the vague language and better define the proposed language.
i. Chapter 471 changes are looking to be proposed in the 2018 Session. j. PE Legislative Days in Tallahassee Jan. 30-31- all are encouraged to attend. k. Transportation Conference; May 30 & 31, 2018 – Hyatt Regency Orlando International
Airport – Registration opens February 2018.
4) Subcommittee Reports
i) Liaison Committee – Nina Sickler
District Liaison Reports
• District 1- See Report as Exhibited
• District 2- See Report as Exhibited
• District 3
• Has not met before this meeting
• Wants to know more about expedited selection
• Has a good selection of FDOT staff/members
• D3 has stability
• Everyone is being extended by a year, but the two Ben’s- they expire at the end of the fiscal year
• FDOT- CCD is a big push, fundraisers this year, Oct/Nov for event in Pensacola
• Qualifications of TRC- FDOT thought they were putting up a qualified TRC, let Ben know if you feel they are not qualified
• Expedited Selection may have some issues to be discussed
• District 4- See Report as Exhibited
• District 5- See Report as Exhibited
• District 6
Exhibit 1
Page 5 of 8
• Last meeting was on July 25th, all the meeting minutes are published on the FDOT site
• Next meeting is Jan 23rd
• They are ok with alternate selection and will follow Tallahassee
• CEI liaison replacement, names to be discussed with Dist Secretary and staff
• AFP was discussed
• Rain days and MOT charges were discussed for CEI
• No immediate need to implementation of 3D plans
• PMs have been briefed on E+Os, will close out any open
• District 7
• First meeting on 1/5, secretary Gwynn attended
• Design/construction meeting planning session on Jan. 26th is not a marketing meeting
• LOR- reduce data collection prior to shortlisting, for safety and cost savings
• Strong focus on safety
• Restrictions on stakeholders and what stakeholders are allowed after shortlist
• Consultant backlog database- residual base, considered DBE/SBE, rarely reviewed
• Staff Classifications- equivalent experience for years degree
• Consultant grades discussed
• CEI issues- rain day policy- CEI should be treated as FDOT staff
• March is next meeting
• April 11th is D1/D7 meeting
• Advanced survey projects
• Secretary- cost savings during design phase, too many reviews and surveys
• Turnpike- See Report as Exhibited
5) Subcommittee Reports
Production Subcommittee – Paul Foley
Task Teams
(a) Consultant Grading
• 5 people on task team, 10-point scale, 5 is “okay”, groups will at subjective
Exhibit 1
Page 6 of 8
criteria, 15 people involved including DOT
(b) Design positions
• Classifications- new task team for scope/staff hours
• Changes will be written up for next meeting, but it adds 2 or 3 levels per position
(c) Award Submittals for Transportation Conf.
• Award submittals- goes live tomorrow, March 20th deadline, for projects completed in 2017
DBE/SBE Subcommittee - Aniruddha (Rudy) Gotmare
Conference Calls
Want more non-DBE, SBE firms to participate
Several categories for under-utilized, need to figure out how this is tracked
How is commitment tracked? Based on EOC or AFP?
CEI Subcommittee – Jennifer Olson See Report as Exhibited
Alternative Contracting Task Force / FICE FTBA Subc. - Robert Carballo See Report as Exhibited
Specification Review Subcommittee - Proxy Quesada See Report as Exhibited
PD&E / Planning subcommittee - Jeff Novotny
Will meet in 6 weeks New SWEPT stuff NEPA audit training available for FDOT, will be adapting for consultants
Expressway Subcommittee – Joe Gomez Only met with THEA, will be updating project list soon CFX invoicing issue MDX procurement issue JTA- continuing dialogue Monitor Legislature attacking expressways
6) Relations Committee Items – Proxy Forrestel
12/4/17 Meeting
CEI – inclement weather
Funding- $10.8B fiscal budget, unless there is a change in the party of the governor, this will stay the same
Conference in May- 4 attendees per District
Regional meeting is April 11th
Exhibit 1
Page 7 of 8
Procurement related- DBE/SBE # of firms has been static, selections have been modified- make sure you are using under utilized
Irma- advance notice needs to be given if selections/dates are postponed in a disaster
ACEC classifications- looking at staff houses of technician vs. engineer
SWAT- scope and staff hours for these projects, task team in Feb.
FDOT design PM turnover rate- nothing they can do. No salary increases, they get promoted to jobs they are not in-line for a raise. They will do PM training.
DCPME monthly lesson learned meetings
E+O process- DOT benefit/cost analysis
D/B selection process length, only a problem in D7
CEI MOT change
60/40 split a problem in 1,7,4 and maybe 3- deal with at a regional level
Alternate Consultant Selection Method proposed by FDOT • Started in D2 as a pilot • Standard letter of interest used, shortlist, then 2 pages technical • Worked well, lessons learned, then clarified what technical should include • D3 was the same, but did 5 pages technical which saved time and money • D2 does not want to have to get special permission, D3 wants flexibility • Does not replace interview, but gives them options if they want • 3 options- 2 pages technical, 5 pages technical, select from letter • Open to a $1.5M threshold • A Q & A and comment session was followed by a vote of the committee
A motion was made to accept the proposal as written for $1M Cap with three selection options with the modifications: to define “Complex Project” and the TRC must be available for Marketing Meetings. Motion passes with 49 yays and 2 nays. A motion was made to support the Rural Districts threshold of $1.5M for alternate selection methods in lieu of the $1M. Motion Passes with 36 yays and 9 nays.
7) Procurement Related Items – Nina Sickler i) New AFP coming January 2018 ii) Field Office versus Home Office for Material testing contracts iii) Level II Assessment Services iv) Procurement during State of Emergency v) Appropriate Selection process vi) Exemptions Granted in last 3 months vii) Teleconferences only for Scope meetings - Feedback
8) Check-in Items – Nina Sickler i) Cap on Salaries (cost control) ii) Escalation in Contracts iii) Identify negative inconsistencies for execution of work or selection
Exhibit 1
Page 8 of 8
iv) Negotiation Surveys – please make sure they are being filled out v) Name Change Memo – Hobbs will send to the committee
9) FDOT Regional Meetings – Nina Sickler
i) District 1 and 7 TBD – April 11, 2018 ii) Next Districts 2 & 3 or 4, 6 & TPK??
10) Guest Speaker – Richard Morrow, PE; Director of Transportation Development FDOT D5 Presentation – Top 10 from the First 10
11) Next Transportation Committee Meetings –
April 3rd – Riverside Hotel – Ft. Lauderdale – Room Block Open $159 + tax July 10th – Holiday Inn Westshore – Tampa – Room Block Open $119 + tax
12) The meeting adjourned and approximately 1:30pm.
The Florida Engineering Society (FES) and the American Council of Engineering Companies of
Florida (ACEC-FL – Formally known as FICE) appreciate the support of our members this session.
Your personal visits to the Capitol and in your Districts are what made your lobbying team and
staff effective in Tallahassee. We would also like to thank our lobbyists, Johnson & Blanton and
Littlejohn Mann & Associates, for their diligent work and detailed reports provided throughout
the Session.
The 2018 Legislative Session was full of ups and downs, as the initial focus on the impact of Hurricane Irma and the opioid epidemic shifted drastically on February 14, 2018. The mass shooting tragedy in the community of Parkland, Florida reverberated across Florida and the country. With a few weeks left in the legislative session, the House and Senate crafted a comprehensive school/gun safety package that included $400 million in funding for school safety measures. Similar to years past, work on the budget was not completed in order to fulfill the requirement of a 72‐hour “cooling” period and the Legislature extended until Sunday, March 11th. In total, the 2018 regular session included: 3,250 Bills/PCBs filed, with only 200 Bills passing both chambers, a record low on bills passed in decades. The next legislative session is not scheduled to begin until March 2019. Included in the budget are the following items of interest: $10.1 billion for the Florida Department of Transportation Work Program $3.7 billion to expand transportation capacity $1 billion for maintenance and operation $359 million for aviation improvements $171.6 million in seaport improvements
Threats to the Engineering Profession Included:
• Attempts by a group to expand their scope of work to include work that currently must be performed by a Professional Engineer.
• Attempts to remove the mechanical/electrical engineering seat on the Florida Building Commission.
• An attempt to eliminate the Florida Engineers Management Corporation (FEMC) (a key component of the structure that regulates engineers) turning their responsibilities over to the Florida Department of Business and Professional Regulation.
• Finally, an attempt on the last day of the Florida Legislative Session to prevent engineering firms from doing both design and CEI in the same FDOT district.
Your Association, with the help of our staff, lobbyists and members, were able to stop these attempts from becoming law.
Exhibit 2
2018 Legislative Report
The Practice of Engineering – DEFEND the practice of engineering and OPPOSE attempts by non-engineers to provide engineering services as defined by the Florida Board of Professional Engineers.
HB 741/SB 1868 - Professional Geology (Goodson/Broxson) DID NOT PASS Discussions were attempted to be held between representatives of the Florida Engineering Society, American Council of Engineering Companies of Florida and the Florida Association of Professional Geologists. The bill as filed would have contained 14 new provisions related to the scope of work a professional geologist may perform; several of which are currently defined as “engineering services”. Both the Senate and House bills died in their first committee stop. HB 1041/SB 1114 - Relating to Professional Regulation (Plakon/Brandes) DID NOT PASS These professional deregulation bills included an amendment added during the last weeks of Session that added a provision to the House bill that would transfer the duties and responsibilities of the Florida Engineers Management Corporation (FEMC) to the Department of Business and Professional Regulation. It also would have required that the FEMC develop a detailed plan for its termination and the return of all regulatory functions to DBPR. The plan must detail the process for, effect of, and financial impact of such transfer. Through the work of our lobbying team and key contact engineer members we were successful in ensuring this amendment was not placed on the Senate version of the bill. Although the House bill passed its chamber, the Senate only made it through its second committee. Transportation Infrastructure – SUPPORT a transportation plan that meets the following goals: safety, infrastructure condition, mobility, economy and the environment. The goals are all interrelated and together create Florida’s transportation future. HB 1287- Transportation (Drake) DID NOT PASS An attempt on the last day of the Florida Legislative Session to prevent engineering firms from doing both design and CEI in the same FDOT district was stopped. Working with many stakeholders this amendment was not considered and ultimately the bill died in Senate messages in Transportation. HB 141/SB 1012 – Miami-Dade County Expressway Authority (Harrison/Passidomo) PASSED An amendment filed during the last weeks of Session passed to enforce last year’s legislation on a five (5) percent toll reduction. This enforcement would be in compliance, as long as the governing authority submitted a report to the Governor by October 1, 2018. If a report is not submitted, therefore not being in compliance, the governing board will be dissolved. Water Infrastructure and Environment – SUPPORT protecting Florida’s water future by supporting science-based infrastructure investments and initiatives that allow our state to grow while protecting our natural resources and streamlining state processes.
HB 1075/SB 1438 - Inland Protection (Raburn/Grimsley) DID NOT PASS This bill would have supported the additional investment in the Dry-Cleaning Solvent Cleanup Program for restoration of Florida’s environmental resources. However, the section requiring FDEP to adopt, by
rule, a contractor scoring system was in conflict with Chapter 287 procurement statute 287.055. Although, we had an amendment to fix the 287.055 procurement issue, the bill died in the Senate’s second committee stop. Vertical Support – SUPPORT engaging structural, mechanical, electrical and civil engineers that work on architectural projects or other functional vertical construction (buildings). HB 299 - Relating to the Florida Building Commission (McClain) DID NOT PASS This bill would have made changes to the Florida Building Commission. This legislation sought to reduce the number of members on this commission from 27 to 11 which would have removed the mechanical/electrical engineering seat. Through discussions with other stakeholders and insistence from our lobbying team, we were able to stop a Senate bill from being filed. Energy – SUPPORT proactive legislative and regulatory advocacy on energy by developing industry-wide consensus and leadership positions on a wide range of energy issues. HB 405/SB 494 - Linear Facilities (Williamson/Lee) PASSED This bill modifies the definition of “development” to exclude work by electric utility providers in constructing transmission lines in right-of-way corridors and clarifies that the determination of overhead or underground powerlines is entirely within the jurisdiction of the Public Service Commission. This bill also sets standards for authorizing variances in the site certification process. (Signed by Governor on 3/19)
PASSED - Environmental Bills Summary
HB 53/SB 232 - Coral Reefs (Jacobs/Book) Creates the Southeast Florida Coral Reef Ecosystem Conservation Area. The conservation area consists of the sovereignty submerged lands and state waters offshore of Broward, Martin, Miami-Dade, and Palm Beach Counties from the St. Lucie Inlet to the northern boundary of the Biscayne National Park. Such designation may increase the ability for the area to receive grant funding. The designation specifically did not include any authority to adopt regulations or restrict any activities. (Signed by Governor on March 19th) HB 703/SB 806 - Water Management District Surplus Lands (Burgess/Baxley) This bill modifies the process for Water Management Districts to sell surplus lands to adjacent owners and the public. It allows the sale of property valued less than $25,000 to adjacent property owners without bidding - requiring only a public notice of the proposed sale. The bill also allows sale to the public at the highest obtainable price at any time if it does not sell to an adjacent owner. (At the time of this writing, this bill has not been submitted to the Governor)
HB 705/SB 808 - Pub. Rec./Water Management District Surplus Lands (Burgess/Baxley) The bill, which is linked to the passage of HB 703, creates a public record exemption for written valuations of WMD land determined to be surplus. The exemption includes related documents used to form, or which pertain to, the valuation and written offers to purchase such surplus land. The public record exemption expires two weeks before the WMD first considers the contract. (At the time of this writing, this bill has not been submitted to the Governor) HB 1149/SB 1308 - Environmental Regulation (Payne/Perry) This is a multi-subject, general environmental bill touching on ERP permitting, reuse and aquifer recharge, recycling and domestic wastewater collection system operation and maintenance. The bill sets forth criteria by which an expired individual ERP can be reissued, upon request by the applicant and allows the repair or replacement of a dock within five feet of the original location and of the same shape and size to be reconstructed and allows a mitigation area created by a local government and scored using UMAM to be used for mitigation when no other mitigation bank is available. The bill encourages use of reclaimed water by providing examples of types of reuse that can be used for impact offset credits for water use, provides direction to the department and WMDs to enter into an agreement to provide coordinated reviews “of any reclaimed water project requiring a reclaimed water facility permit, an underground injection control permit and a consumptive use permit.” Regarding recycling, this bill requires local governments to address contamination of recyclable materials to be collected by contract operators. In south Florida, the bill directs the SFWMD to use the C-51 Reservoir to reduce impacts of Lake Okeechobee releases on the St. Lucie and Caloosahatchee estuaries “to the extent practicable.” Finally, the bill creates the blue star certification program for domestic wastewater collection systems. Systems that apply for and receive certification, according to the standards in the bill, will have a presumption of compliance for quality standards for pathogens in TMDLs, will receive reduced penalties for sanitary sewer overflows, and such penalties may be used on investment in assessment and maintenance activities to address the cause of the overflow and certified systems can receive 10-year operating permits. (At the time of this writing, this bill has not been submitted to the Governor) HB 5001SB 2500 - General Appropriations Act This year we saw the passing of the largest budget in state history. Below are some selected highlights from the budget passed by the legislature and signed into law by the Governor on March 16th. In approving the budget, the Governor vetoed approximately $64 million from the budget, his lowest veto amount, of which only one item valued at $750,000 was in the Department of Environmental Protection’s budget. Program Description: 2018 Proposed Funding – Agricultural Nonpoint Sources BMP Implementation: $35,497,449 Conservation and Rural Land Protection: $5,807,500 Water Management District MFL’s: $3,446,000 SFWMD Dispersed Water Storage: $5,000,000 Florida Keys Area of Critical State Concern: $5,000,000 Everglades Restoration: $213,204,985 Northern Everglades and Estuaries Protection: $31,000,000
St. Johns River and Keystone Heights Lake Region Projects: $20,000,000 Restore Act/Deepwater Horizon: $200,000 Beach Recovery – Hurricanes Hermine/Matthew: $11,198,282 Springs Restoration: $50,000,000 Water Projects (95 projects): $30,123,311 Non-point Source Management Planning Grants: $13,500,000 Beach Projects: $50,000,000 Drinking Water State Revolving Fund Loan Program: $127,976,016 Clean Water State Revolving Fund Loan Program: $175,018,887 Small County Wastewater Treatment Grants: $15,000,000 Total Maximum Daily Loads: $1,210,000 Underground Storage Tank Cleanup: $76,578 Dry Cleaning Solvent Contaminated Site Cleanup: $8,500,000 Petroleum Tanks Cleanup: $110,000,000 Hazardous Waste Contaminated Site Cleanup: $5,000,000 Total FDEP Positions: $2,888.5 (-0.4% from 2017) Total FDEP Budget: $1,776,879,901 (+24.0% from 2017) Total Budget: $88,663,483,657 (+7.6% from 2017) HB 7035/SB 670 - Ratification of Rules of the St. Johns River Water Management District (NRPL//Baxley) This bill ratifies the St. Johns River Water Management District’s rule providing for the implementation of the District's prevention strategy to address Silver Springs minimum flows & water levels. The bill was required because the cost of the rule is anticipated to have an adverse regulatory impact in excess of $1,000,000 in aggregate over five years. (Signed by Governor on 3/19) HB 7043/SB 1402 - State Assumption of Federal Section 404 Dredge and Fill Permitting Authority (NRPL/Simmons) This legislation authorizes FDEP to assume “Assumption” (delegation) of the Clean Water Act § 404 (“Federal Dredge and Fill”) Program, which is currently administered by the U.S. Army Corps of Engineers. FDEP’s approach is to take over the Corps program “as is”, by adopting the applicable Corps and EPA regulations into state rule by reference. The FDEP contemplates implementing the federal permitting program using current ERP staff and budget. If signed by the Governor, this legislation confirms that FDEP has specific authority to pursue delegation, adopt the federal rules by reference and to ensure that no conflicts between state and federal law prevent final approval by EPA. FDEP’s implementation of the § 404 Program implicates other laws, such as the Endangered Species Act and jurisdiction over federal vs. state waters. FDEP is optimistic that these issues will be resolved through negotiated agreements with the requisite federal agencies and receive final Program approval from the U.S. EPA by the end of 2018. (Governor must act by 3/29)
Please contact [email protected] for an entire list of bills tracked for 2018.
Questions? Would you like to get more involved in legislative affairs in your Society?
Contact Samantha Hobbs, Director of Government Affairs and Executive Policy at [email protected].
Transportation Committee - Chair: Doug Geiger
Name Firm Geographic area
Strategic Planning CouncilAndy Lauzier HDR Orlando
Ryan Forrestel American Consulting Engineers Tampa
Ernie Cox Ardaman Orlando
Rick Baldocchi AVCON Orlando
Steve McGucken KCA Tampa
Bob Behar Behar & Associates Ft. Lauderdale
Doug Geiger RS&H Orlando
RelationshipDoug Geiger RS&H Orlando
Andy Lauzier HDR Orlando
Nina Sickler Pond Jacksonville
Ryan Forrestel American Consulting Engineers Tampa
Paul Foley Kissinger Campo Tampa
Robert Carballo Stantec Miami
Gus Quesada New Millenium Miami
Allen Douglas ACEC Tallahassee
LiaisonNina Sickler Pond Jacksonville
Doug Geiger RS&H Orlando
Paul Foley KCA Tampa
Jeff Novotny American Consulting Professionals Wesley Chapel
Rudy Gotmare Scalar Tampa
Jennifer Olson Target Ft. Lauderdale
Joe Gomez Keith & Schnars Miami
Robert Carballo Stantec Coral Gables
Gus Quesada New Millenium Miami
Rose Woods Atkins Tampa
Chairs for All Dist Liaison
ProductionPaul Foley KCA Tampa
Rick Baldocchi Avcon Orlando
Yassi Myers TLP Orlando
Ken Muzyk Faller Davis Tampa
Rudy Gotmare Scaler Ft Lauderdale
Erik Leschak American Tampa
PD&E
As of March 2018Transportation Committee - Subcommittees
Exhibit 3
Jeff Novotny American Consulting Professionals Wesley Chapel
Steve Schnell HDR Jacksonville
Ryan Solis-Rios The Corradino Group Ft Lauderdale
Mark Easly Kisinger Campo & Associates Tampa
Rosemary Woods Atkins Tallahassee
Silvia Beltre Stantec Coral Gables
Greg Moore VHB Orlando
DBE / SBERudy Gotmare Scalar Tampa
Tina Meskel Meskel & AE Jacksonville
Open Committee
CEIJennifer Olson Target Ft. Lauderdale
Open Committee
ExpresswayJoe Gómez Keith & Schnars Miami
Alfred Lurigados CH2M Miami
Gus Quesada New Millenium Miami
Ed Palacios AECOM Miami
Jennifer Olson Target Miami
Jennifer Lewis Michael Baker Orlando
Edward González RS&H Orlando
Chaitali Prajapati PI Consulting Orlando
Michael Dixon RS&H Tampa
Andy Lauzier HDR Tampa
Paul Foley KCA Tampa
Whitney Stevens Ardaman & Associates Tampa
Frank Wilson Fred Wilson & Associates Jacksonville
Mike Holcomb EltonAlan Jacksonville
Buckely Williams England-Thims & Miller Jacksonville
FICE /FTBA Alternative Contracting SteeringRobert Carballo Stantec Miami
Ryan Forrestal American Consulting Engineers Tampa
Gus Quesada New Millenium Miami
Specification ReviewGus Quesada New Millenium Miami
Sean O’Keefe RJ Behar Ft. Lauderdale
Alan Schrumpf DRMP Orlando
Wayne Petrone Peters & Yaffe Jacksonville
Agenda for the District 4 ACEC FL Liaison Committee Meeting Friday, January 12, 2018, 3:00 PM
1. Action Items from the October 2017 Meeting
a. None
2. Statewide Liaison Committee Activities
a. Alternate Selection Methods (see attachment) ‐ 1) the Alternative Selection methods, 2) Changing the threshold for Alternative Selection methods to projects less than $1.5M. It was reported that the ACEC FL Transportation Committee approved both of these recommendations. It is pending FDOT Central Office implementation. Update: On February 6, 2018, FDOT implemented the Alternate Selection Method.
b. Job Classification Task Team – ACEC FL recommendations due in January 2018‐ 1) Chief vs Principal Engineer – investigating adding Principal Engineer 15+ years experience and Chief Engineer 15+ years and 20+ years experience. Three levels for PM 3 ‐ 20+ years, PM 2 ‐ 10+ years, PM 1 ‐ 5+ years. SR. Engineer – considering two tiers. The need for three tiers of PM levels was questioned. These recommendations need to be clarified with ACEC FL.
c. Task Team – Staff Hour estimates on SWAT projects. These staff hours will be utilized on projects where the PD&E Study and the Final Design scopes of services are advertised and selected together.
d. Negotiation Surveys still not being submitted by Consultants. A reminder for Consultants to submit the Negotiation Surveys. It was reported that D4 has not received any Negotiation Survey results in several months.
e. CEI Issues – 1) MOT Inspection Form, 2) Hybrid Contracts (rain days), 3) Sr. Inspector Description, 4) 3‐D Design, 5) FDOT accepting promotion of Inspector Aide to Inspector and Inspector to Sr. Inspector. 1) It was reported that the reason for the MOT form being signed by the CEI vs. contractor is because in the past, the forms were not being accurately reported by the contractors and MOT deficiencies reported by statewide QARs have not shown improvement year to year. Therefore, it was decided statewide that the CEI will be accountable for the inspection and documentation while the contractor will remain responsible for implementation of the TCP and MOT. . 2) The Department will continue to make a concerted effort to assign legitimate office work to Hybrid CEI staff when weather affects field work for short periods of time. 3) No discussion. 4) Used by some contractors primarily for automated machine grading.
Exhibit 4
5)Promotions of qualified staff is acceptable within the CEI’s company. However, the staffing levels of the project do not change and the position may not be open at the same time on the project.
f. Selections have been changed due to lack of underutilized firm’s utilization. Per procedure, this factor is taken into consideration by the Selection Committee at the short‐listing phase only.
g. Error & Omission Process – FDOT considering the benefit/cost. The process was established to conform to Florida Statutes and to allow time analyze to determine the benefit/cost and to allow the EOR time to provide an alternative solution, as well as, time to determine who is responsible for the error and omission. It was noted that although it may be determined that it is not beneficial for the Department to pursue cost because of the low cost recovery amount, it was reported that the costs are cumulative and may added to a larger error and omission cost recovery. There is an on‐going effort to keep the error and omission claims on track.
3. New FDOT Issues:
a. Negotiations: Consultants proposing 42% operating margin with no assessment of the project. There is an expectation from the Department that Consultants make a reasonable assessment of how the proposed operating margin was determined. This is not being provided by Consultants on many contracts.
b. Negotiations: Consultants not aware of the use of the Handbook manual to classify proposed staff. This is not being adhered to by many Consultants.
c. New AFP: Release on January 17. Training available to consultants. For class
enrollment contact Paul Baker at [email protected].
d. Environmental Services:
Environmental/ecological work is considered non‐professional services. It is difficult for small firms to become primes when competing with engineering firms who also have these specialized services. It was noted that many environmental firms have raised this issue to FDOT because it is preventing them from competing as prime consultants on projects that require pre‐qualification.
• Environmental support services to engineering work: Prime Consultants need to follow up with using their proposed environmental subconsultants. Not using their subs affects the small or DBE firms. It was reported that environmental firms are being included in letters of response, only to have the prime consultant absorb the work themselves.
• The environmental scope of the PD&E or design services is reduced during negotiations. It was noted, many times environmental firms are precluded from contracts because the Department decides to either perform the work in‐house either through their own staff or through District ‐ wide contracts.
e. Use of drones. FDOT policy for approval (see attachment). This is provided for informational purpose only.
f. Innovators idea about publishing ATCs (left over from last meeting). Many of the
ATCs proposed are project specific are actually never used during the project, due to cost.
4. New Local ACEC FL Issues:
a. District 4 Consultant Project Forum ‐ Update. The D4 Consultant Project Forum will be held on February 27, 2018, from 9 am to noon. It will address PD&E and Design contracts. There will be a maximum of two employees per firm allowed to attend and will be limited to Consultants with active contracts only. A webinar will be available for those who are able to attend.
b. Error and Omission Procedures – Post Design Services. There is an effort being made by FDOT to make sure that the EOR is contacted immediately after a potential error and omission has been identified. The EOR needs to track their time in responding to potential E&O issues separate from the rest of their post design services. If it is determined after resolution of the issue that the E&O is not attributed to the EOR, those hours can be invoiced. The construction cost for the claim is determined by the Construction Department.
5. General Discussion
It was reported that the DBE underutilized categories have increased significantly from prior years. After scheduling marketing meetings with the TRC, it was reported that members of the TRC have not been attending. Typically the PM is present but the other TRC members are not. This is also an issue on project debriefing meetings. The Department will reiterate to PMs the importance of attending marketing and debriefing meetings.
It was reported that FDOT is not obligated to accept a Cost Savings Initiative (CSI). On the I‐95 Improvement project, only 3 out of 26 were accepted.
ACEC-FL Transportation Committee Meeting
April 3, 2018
District 5 Liaison Committee Report
ACEC-FL MEMBERS FDOT MEMBERS Yassi Myers, TLP Engineering Consultants Mike Shannon, District Secretary Jennifer Brockman, RK&K Loreen Bobo, Director of Transportation DevelopmentEdward Gonzalez, RS&H Alan Hyman, Director of Transportation OperationsRick Baldocchi, Avcon Michelle Sloan, Procurement Manager
Lorie Matthews, District Transportation Support Manager
The following summarizes the activities of this committee since the last ACEC-FL Transportation Meeting in January of 2018 and highlights items discussed:
Meetings – Held one meeting on February 5, 2018. The District Leadership changes in the Secretary and Director of Transportation Development positions occurred the week before our liaison meeting. The majority of the meeting was introductory and included updating Mike and Loreen regarding what has been accomplished over the last four years which includes the items below.
2013 Consultant Survey
2016 Follow up Survey o Contract amendments and CITS uploading of amendments and task work orders o Operating Margin negotiations o Value of TRC and debriefing meetings o Partnering and team work
Design Consultant Construction Grade (follow-up)
Alan provided a follow-up after discussions with internal staff in Operations. Coordination and discussion with FDOT Design PM to include Design EOR by the CEI when developing the grades.
R/W Mapping Invoicing –
o Loreen will follow up with John Cheney, District Surveyor, to confirm this item is consistent within the State. As a reminder, this item involves payment of R/W Mapping activities needing to
reach milestones (30%, 60% etc) before payment is made which is problematic particularly if the project is on hold between submittals.
Labor Categories
o There is a sub-committee reviewing the current categories. Yassi is a member of the sub-committee and provided a summary and update. Currently, categories are set by years of experience and registrations and FDOT places individuals in the highest category they can fit. However, in many cases, the categories are not in line with the responsibility level of the individuals. A good example is that FDOT places all individuals with over 15 year of post registration experience in the “Principal” position even though most do not serve in
ACEC‐FLD‐5LiaisonReport(2/5/18)
this capacity. This sub-committee is developing additional categories to better represent responsibility level. The District suggested that we also add different categories for ITS.
District Quarterly QC Meetings – o The next meeting is currently scheduled for April 12, 2018. The District will continue with
holding the meetings quarterly and considering holding these meetings twice a year only starting in 2019. District utilizes these meetings to communicate with the Consultant community regarding issues related to production and construction; the latest design bulletins; staff changes, upcoming projects, etc. This committee utilizes these meetings to communicate our efforts with the Consultants. These meetings are very well attended by the Consultant community.
Additional Discussions o Mike mentioned the direction he has been given by Mike Dew, Secretary of Transportation,
was to leverage the resources of D5 and the Turnpike as well as other districts. He also stated that general marketing meetings with three time slots will be set up on a once a month frequency. The dates are being finalized and all marketing meeting requests should go to the Procurement office.
Upcoming Meetings: Next D5 Liaison Meeting April 13, 2018 ACEC-FL Conference May 30-31, 2018
DISTRICT DIX QUARTERLY FICE LIAISON COMMITTEE MEETING
DATE: January 23, 2018 TIME: 1:00 PM
LOCATION: EXECUTIVE CONFERENCE ROOM
Attendees:
• Jim Wolfe – District Six Secretary
• Harold Desdunes – District Six Director of Transportation Development
• Rudy Garcia – Director of Transportation Operations
• Brian Arena – District Six Transportation Support Manager
• Catrina Wilson – District Six Procurement Manager
• Mark Moshier – Keith & Schnars
• Bob Carballo – Stantec
• Robert Behar – R.J Behar
• Gus Quesada – New Millennium Engineering
• Judy Solaun-Gonzalez – District Consultant Project Management Engineer
New Business
1. Member Rotation :
a. Introduction of new member - Gus Quesada, P.E.
2. Alternative Selection Method – Voted by ACEC - FL
a. Has been voted on to go forward with this alternative method. This will not be a
requirement, but a tool to use.
b. Director’s will be making the final decision to use this method not Department Heads.
c. Executive team adopted this method for minor project category procurement with a
dollar amount of $1.5 million dollars only.
d. Some Districts liked the 5-page letter. This will give us more latitude for the
procurement process.
3. Design-Build Submittal Extensions and Increased Cost:
a. Continue to have problems around the State regarding the schedule being changed,
time added.
b. Costing more money with these changes.
c. One a schedule is made we should try to meet.
d. Maybe poll all Districts to see what they are doing.
e. TRC is not always experienced – need to train and spend the effort for them to
understand what they are reading and evaluating.
4. Transportation Conference:
a. Conference May 30 & 31, 2018.
b. Limit to 4 each District - District Secretary plus three.
DISTRICT DIX QUARTERLY FICE LIAISON COMMITTEE MEETING
DATE: January 23, 2018 TIME: 1:00 PM
LOCATION: EXECUTIVE CONFERENCE ROOM
c. Concern with the number invited to attend the conference. The number is too small
and will be discussing the issue on this matter.
5. New Consultant Grading – Requesting input from Districts:
a. District 6 has not heard anything on this yet.
b. Will check with Carla Perry.
6. Procurement during State of Emergency:
a. Needs more clarification and/or suspended.
b. Central office will be looking into the procedures on this matter.
7. E & O Recovery rate/percentage:
a. This procedure needs to be re-addressed.
b. District 6 does not have any outstanding issues as of right now.
c. Benefit cost ratio plays a factor on E & O recovery.
d. Construction was not notifying EOR in a timely fashion.
8. FHWA Audit related to NEPA – Workshop or Training:
a. Consultant audit will happen this year – Will be in the Fall.
b. Many Districts will be having a workshop or training.
c. District 6 asked for continuous training on this.
9. D6 FICE Membership:
a. 3 to 5-year term for rotation.
b. Have to find volunteers.
10. Some Regions are using SPE’s at 10% and 20% capacity on large scale projects:
a. On CEI projects receiving complaints that some Districts are putting percentages of SPE
part-time for administrative roles.
b. Not having any issues in District 6 on this matter. District 6 practice is usually 100% for
large or combined CEI projects.
11. CEI Cost Increase Trends:
a. CEI Cost increasing trends.
b. Concern with sending home Inspectors when it rains. Not happening here in District 6.
12. District Rejecting Inspectors:
a. Consultants who does not have all of their certifications are getting rejected, but they have the years.
b. Procedures states you have up to 6 months to get your certifications. 13. CEI MOT Weekly Review Report – Responsibility of CEI:
a. Report work zone safety supervisor appears in the CPAM report on responsibility. b. Responsibility is on the Contractor.
14. Follow-up: a. New AFP Update – To be released Jan. 18, 2018.
i. New AFP has started January 17. ii. Is open to all.
DISTRICT DIX QUARTERLY FICE LIAISON COMMITTEE MEETING
DATE: January 23, 2018 TIME: 1:00 PM
LOCATION: EXECUTIVE CONFERENCE ROOM
b. Updates to Negotiations Handbook – Continuing to discuss adding new/additional classifications:
i. Updates with negotiations – 3 classifications of PM to the negotiations handbook.
ii. New/additional classifications added – speak with Consultant and Consultant PM for approval before reclassification.
15. Open Discussion: a. Harold Desdunes – we are losing a lot of people here in the District. b. FICE at one time was offering training, however the Design Conference came along and
training disappeared. c. We are in need of training.
Florida’s Turnpike Enterprise / FICE Liaison Subcommittee
April 2018 Report
Subcommittee Members:
FICE
Nick Benedico (chair), Tetra Tech
Jason Lyle, Patel, Greene & Associates
Gus Quesada, New Millennium Engineering, Inc.
Jim Sumislaski, Kimley-Horn
Bo Sanchez, Volkert
Florida’s Turnpike Enterprise
Paul Wai, Executive Director
Paul Satchfield, Interim Director of
Transportation Development
Santiago Alvarez, Interim Director of
Transportation Operations
Sheree Merting, Professional Services
I. Activities since January 2018
A. Subcommittee meeting was held on March 8th at Turnpike Headquarters. Items discussed were:
1. CEI Items
a. MOT Inspection form
The form is now completed by the CEI instead of the contractor, which adds
potential liability to FDOT/CEI.
b. CPAM review
ACEC-FL would like the opportunity to participate in the CPAM reviews, as it does
with the reviews of other policies and procedures.
c. Review of the Drilled Shaft certification requirements of 10 drilled shaft
observations for the CTQP
ACEC-FL is discussing with CO the effect of this requirement on finding qualified
personnel. ACEC-FL has expressed interest in reducing it to 5 observations.
d. FDOT consultant evaluations
ACEC-FL mentioned that the inconsistent grading among districts is becoming an
issue outside of FDOT with agencies that don’t understand the differences.
e. 3-D Design and how the CEI industry utilize the new technology
FTE put out job requiring AMG. No results are available because the design was
delayed.
2. Transportation Development
a. Consultant Grading
ACEC-FL has five representatives on the task team with the objective of developing
a 10-point scale and minimizing subjective criteria.
b. Concurrent PD&E/Design contracts
ACEC-FL is participating in a CO task team to develop scope language and staff-
hour guidelines for contracts with combined PD&E and design phases. Rax Jung,
Brianna Myers, and Susan Sadighi are the FTE representatives on the task team.
3. Alternative Contracting
a. Design-build boilerplate was updated (2/28 meeting)
b. Timely response to ATC by FDOT/FTE
c. Evaluation criteria not correlated to RFP requirements
4. Professional Services
a. Changes to design positions have been incorporated in the new AFP and
negotiations handbook.
b. Technician vs. Engineer Classifications are being addressed to reflect actual staff
roles rather than years of experience.
5. FTE News
a. FTE is still getting little interest from firms scheduling marketing meetings held
once a month.
b. The updated version of the General Tolling Requirements (GTR) will be released
soon.
II. Future Subcommittee Meetings:
1. Tuesday, May 9th, 2:00 PM
Exhibit 5
ACEC-FL CEI Sub-Committee Report
Based ACEC-FL CEI Sub-committee meeting on March 6, 2018
Teleconference number: (267)930-4000
Pass Code: 724527830
1. Current Issues being tracked a. CEI evaluations
i. FDOT normalizing the evaluations 1. Every district is still evaluating differently- 1 District says anything above a
3 is rare ii. Review of the evaluation criteria
1. FDOT looking at the criteria for other area is 1-10 (CEI scale is 1-5) Paul Foley is on the evaluation task team (Dewey Martin to talk to Paul Foley). Paul Foley told us that the evaluation scale has not been solidified yet (thinks it will stay at a 5-point scale).
b. Hybrid Contracts:
i. Maximum size of construction contracts using continuing services contracts 1. D-1 said that they were doing $10M D-B and our recollection was $5M 2. Sadler said that there is no restriction to job limit 3. ACTION ITEM: Send Jennifer examples where the district has stretched
the intent (Pinellas Ops had a $90M D-B that was staffed by the Hybrid) ii. Inspection staff being sent home due to inclement weather
1. With the start of the rainy season keep an eye on it iii. Request for the Consultant Engineer to review contract schedules or claims but not
allowing time to be charged for the review. 1. Running into the issue with 1 district – the district rejected the SPE’s time
to do the analysis – the firm is meeting with the district.
2. Old Issues a. Hybrid Contracts:
i. Inspection staff being sent home due to inclement weather ii. Request for the Consultant Engineer to review contract schedules or claims but
not allowing time to be charged for the review. b. DOT trying to drive down the CEI cost –
i. District 7 using 6% for the budget (Randy P. to bring it up to the District ACEC-FL liaison meeting)
ii. District 2 & 4 was trying to reduce the cost c. PSU changing staff classification without the consultant having the opportunity to have
input into the decision i. No one has encountered this lately.
Exhibit 5
3. Initiatives for 2018 a. 3-D Design and how the CEI industry utilize the new technology
i. Committee members from 2017: Pete Sheridan, David O’Hagan, Nick Benedico, A Schrumpf, Scott Presson, Ben Searight, Randy Prescott, Chandra Neelamraju and S O’Keefe
ii. Specification changes, procedural manuals, equipment, etc. iii. D2 project using the contractor’s GPS system as well as the traditional procedures.
The contractor will tryout the electronic version in 2-4 weeks.
4. Statewide Meeting Topics a. Meeting scheduled with David Sadler and District CEI Managers and ACEC CEI District
Liaison members in May b. MOT Inspection form c. CPAM review – ACEC would like the opportunity to participate in the CPAM reviews d. Review of the Drilled Shaft certification requirements 10 drilled shaft observations for the
CTQP e. FDOT consultant evaluations evaluations
i. Update evaluation criteria – wait to hear back from Dewey Martin
5. District Liaison members (invited to the FDOT CEI Manager meeting) a. D-1: Herb Potter b. D-2: Pete Sheridan c. D-3: Sandra B, Ben Searight (term limited) d. D-4: Scott Gombar e. D-5: Jennifer Brockman f. D-6: Gus Quesada g. D-7: Steve Blount h. TPK: Sergio Gonzalez
6. Upcoming 2018 ACEC CEI Sub-Committee Meeting Dates
Transportation Committee Meeting Date Location Proposed CEI Sub-Committee Teleconference Date
April 3, 2018 Ft. Lauderdale March 6, 2018
July 10, 2018 Tampa June 19, 2018
1 of 1 Specs – Handout 1
FICE Transportation Committee Meeting
April 3, 2018
Specifications Subcommittee Report
1. FDOT Specifications for review
During the past three months, Twenty-four (24) specifications and other related revisions were
offered by the FDOT Specifications office for comment. At this time, there are six (6) proposed
Specifications that are out for Industry Review. The materials were being distributed to the
Transportation Committee membership soon after being posted. See attached spreadsheet for a
complete list since the last meeting.
2. FDOT Office of Design News – None to report at this time.
3. FTBA Construction Conference was held February 8th & 9th in Orlando.
Conference presentations were posted on several topics. Link to the site where they are listed
is provided below. Some topics may be of interest to Engineers.
http://www.ftba.com/construction-conference-archives.html
4. Subcommittee Membership currently includes Allen Schrumpf, Sean O’Keefe, Gus Quesada,
and Wayne Petrone.
End of Report.
Allen Schrumpf
Exhibit 6
FICE Transportation Committee Meeting - April 3, 2018 Specs - Handout 2
Review
No.File No. Title Description & Assessment
Comments
Due
1 1020700 Maintenance of Traffic Update the language (e.g. Standard Plans vs. Design Standards) 3/18/2018
21050404-
MM6.2VII
Contractor QC Gen Rqt's -
Compliance with Mat'ls
Man.
These revisions were proposed to match updated Materials
Manual Section 6.2, Volume II - Precast Concrete Pipe.11/6/2017
31050404-
MM6.3VII
Contractor QC Gen Rqt's -
Compliance with Mat'ls
Man.
These revisions were proposed to match updated Materials
Manual Section 6.3, Volume II - Precast Concrete Drainage
Structres & Box Culverts.
11/6/2017
41050404-
MM8.1VII
Contractor QC Gen Rqt's -
Compliance with Mat'ls
Man.
These revisions were proposed to match updated Materials
Manual Section 8.1, Volume II - QA Program for Precast
Prestressed Concrete Products.
11/6/2017
51050404-
MM8.2VII
Contractor QC Gen Rqt's -
Compliance with Mat'ls
Man.
These revisions were proposed to match updated Materials
Manual Section 8.2, Volume II - Manufactured Incidental
Precast/Prestressed Concrete Products.
11/6/2017
6 1250801Excavation for Structures
and Pipe
Allow for thicker backfill lifts around structures above soil
envelope of connecting pipe, 12/14/2017
7 1600000 StabilizingModifies requirements in sections on Materials, Construction
Methods and Acceptance Program for Mixed Materials.1/12/2018
8 SP3300802
Hot Mix Asphalt -
General Construction
Requirements.
Add language needed to use the laser profiler to obtain
smoothness data that will be evaluated by International
Roughness Index (IRI) for acceptance and determination of
incentive and disincentive pay adjustments.
1/31/2018
9 4550503 Structures Foundations
Clarify Language & reference new section to Chapter 2 of
Mat'ls Manual VII, Testing & Submittal Req'ts for Polymer
Slurry Products used in Drilled Shaft Construction.
12/14/2017
10 6300305 Conduit Update text to cover all makes for conduit. 11/3/2017
11 9670301-2 Components for Guardrail Update the language (e.g. Standard Plans vs. Design Standards) 11/20/2017
12 3340104Superpave Asphaltic
ConcreteClarify restrictions of when certain mixes are used. 4/19/2018
13 4000507 Concrete Structures Clarify when polymer sheeting is to be used on deck forms. 4/19/2018
14 5300102 Revetment SystemsClarify language relating to filter fabric. Filter Fabric is required
under all revetment.4/19/2018
15 7000102 Highway SigningClarifies that Type IX sheeting is to be used, and also clarifies when
Type IV sheeting (Fluorescent Yellow-Green) is used.4/19/2018
16 9160203 Bituminous Material Update AASHTO Test references. 4/19/2018
17 9920400 Highway Lighting Materials Update maximum correlated color temperature 4/19/2018
Allen Schrumpf, PE (DRMP) - Subcommittee Chair
FICE Specifications Subcommittee
FDOT Spec Revisions Proposed (Late 2017 thru April 3, 2018)
A. Schrumpf Copy of Handout2FICE_Record_of_SpecsReview_Spring2018 1 of 1
ACEC-FL CEI XWY Committee Meeting Agenda
March 19, 2018
4:00PM
Teleconference number: 1-888-327-8914
Pass Code: 8656125#
1. Roll Call
2. First Quarter 2018 Reports
a. CFX (Minutes Attached)
b. JTA (No Report)
c. MDX (Minutes Attached)
d. THEA (Minutes Attached)
3. Top Issues for 2018
4. Legislative Issues 2018 Recap (Final Summary Attached)
5. Upcoming Meeting Schedule
a. ACEC –FL Transportation Committee (quarterly)
i. April 3, 2018 – FTL
ii. July 10, 2018 - Tampa
b. XWY Sub-Committee Teleconference (quarterly)
i. March 19, 2018
ii. June 25, 2018
Exhibit 7
CFX FICE Expressway Sub-Committee Summary
January 29, 2018
Attendees: Laura Kelley, Glenn Pressimone, Ben Dreiling, Chaitali Prajapati, Eddy Gonzalez,
• Glenn Pressimone discussed creating their own Plans Preparation Manual. He brought up
points such as 12ft vs 10ft shoulders and having drilled shafts extend 2 ft above ground.
Why are they required, what is the history etc.?
• CFX is currently working with the GEC to provide upcoming project look ahead and finalizing
a format for consultant industry. More to come on upcoming project look ahead.
• Currently, five projects will be coming out and one is already in the agenda for advertise, so
total 6 projects. We were asked if there will be concern from the industry about not enough
interest on the upcoming work to be advertised one after another. The response was since
the projects will be sequential, most likely no concern from the industry. CFX should receive
interest for the advertised work.
• Invoice was discussed and they have process in place for their design billing from Jeannie.
• To set up meetings with Ben, Glenn, Will and Jack call Elizabeth to set it up meeting because
she has access to calendars.
• In regards to debriefing - Joe Berenis may want to have one on one meeting for
debriefing/feedback but Ben and Glenn are ok on having in the same meeting if schedule
works out.
• When requesting previous proposals, send public record request or contact procurement.
• The availability of proposal for review is 30 days after notice of award is posted.
• Future meetings dates was discussed and the 3rd or 4th weeks are better for meeting (1st
week they are busy preparing for board meeting and 2nd week busy with board meeting).
Future meeting to be scheduled.
Ben:
• Team chemistry and working together as team is important.
• Looking for talented team for upcoming work
• Discussed color lines on the plans for easy read on construction site with digital media
• Asked about EIT bringing on construction project with 50% time. Discussed allowing it to be
100% of time for him/her to obtain exposure of full project.
• Discussed updating spec from 14 to 18 for construction. Unsure if assistance is needed with
task team but would verify.
• We discussed rate of pay in the industry and effect of people changing companies to make
more money
ACEC-FL Expressway Subcommittee Meeitng Notes for: February 20, 2018 MDX Subcommittee Report
Expressway Subcommittee – MDX Page 1 of 1
Meeting Dates on 2018:
• Monday, March 19, 2018 (ACEC-FL CEI XWY Committee Teleconference)
• Tuesday, February 20, 2018 (ACEC-F Meeting with MDX)
• Friday, January 5, 2018 (ACEC-FL CEI XWY Committee Teleconference)
• Tuesday, January 17, 2017 (ACEC-F MDX Member Meeting) New Business (Trending): 1. Procurement Process:
1.1. Many of the required forms in an RFQ are forms that are only required should the consultant be selected, not during the evaluation stage. (follow up discussion on old business)
2. Work Program 2.1. Consider having a forum once a year to discuss upcoming projects within the 5 year WP with the
Consulting Industry. 3. Topics for future Discussion:
3.1. What are other XPY’s working on that may benefit MDX? 3.2. How can MDX use ACEC to vet specification, procedures, or methods through the consultant
community? 4. Issues on Current Projects:
4.1. Utilization Report/Request for Sublet/Invoice Tracking Form – 5 day acceptance/rejection period too restrictive; submittal procedure is very cumbersome and requires several resubmittals; recommend an acceptance process where changes can be made revised copy rather than restricting work.
4.2. Invoicing procedure and acceptance methods 4.3. Material Certification Information System 4.4. Submittal/RFI/RFC/RFM tracking and cataloging software.
5. Legislative Action: 5.1. Impact of HB-141, how can ACEC work with local governments to establish an open line of
communication. Old Business: 1. Procurement Process - We performed a cursory review of existing procurement forms with MDX Staff
and the following were noted: 1.1. Exhibit D, Resume Affidavit – what is the purpose of a resume affidavit? 1.2. Also, what does it have to be a Florida Notary? What if the person resides in Texas? How can a
Florida Notary sign? 1.3. Company Certificate of Authorization issued by the FBPE 1.4. Miami-Dade County SBE/AE Certificate 1.5. MDX Local Business Certificate 1.6. Good Standing Certificate 1.7. FDOT Qualification Letter 1.8. Sworn Statement on Public Entity Crimes – not all the firms are complying with this requirement. 1.9. Go to an electronic submittal rather than printing so many volumes. 1.10. Reduce the amount of required forms at the submittal stage; allow for most of the forms to be
submitted once the apparent winner is selected. 2. Procurement Schedule:
2.1. Consistency of advertisement dates. 2.2. Project scopes constantly change so it is hard to make teaming arrangements.
3. Technical Review Committees - composed in part of external members (non-MDX staff) that are not always in-tuned with MDX policies, procedures, and intent of scope. This may impact the scoring, we made a recommendation to have a pre-review meeting with the TRC and go over the scope of work.
Please forward your information and or issues to: Gus Quesada, P.E., MDX Subcommittee [email protected]
THEA – ACEC FL Liaison Committee Meeting
March 8, 2018
1. Update on THEA’s upcoming work program
a) List of upcoming projects is up on website.
• They are revising their work program right now. They will have 3 to 4
SEIRS in the next couple of years. They consist of the Selmon East SEIR,
Selmon West SEIR to add lanes from the Hillsborough River to Gandy, the
E-W SEIR (but that is moving back a couple of years).
• They have a project from the Elevated Selmon exit at Twigs to add
lanes/turn lanes to Nebraska with improvements to Cass. That may be a full
NEPA document since it is on an FDOT roadway.
• They anticipate a project adding a barrier wall down the median of the
Selmon which will be a design-build but not low bid. TCP is a big concern
for work in the median. They anticipate the ad in June.
• A few other possible projects include the Greenway, pocket parks, and a
dog park by Bay to Bay.
• Looking to advertise for an electrical designer for push button projects as
the NEC has changed.
THEA is working on preparing a short synopsis for each project to be added to the
website.
2. Confirm FY – Confirmed their FY is July to June.
Budget and work program will be adopted in May.
3. Other
Noted that they thought firms need to bolster their software development and
communication designers for connected vehicles.
Firms can contact Man Le and get on his distribution list for any upcoming projects or
advertised projects when he sends out an email blast.
4. June 7 next meeting.
Legislative Agenda – 2018 Session
The Practice of Engineering – DEFEND the practice of engineering and OPPOSE attempts by non-engineers to
provide engineering services as defined by the Florida Board of Professional Engineers.
• HB 741/SB 1868 Professional Geology Goodson/Broxson
OPPOSE as written. Discussions are being held between representatives of the Florida Engineering Society,
American Council of Engineering Companies of Florida and the Florida Association of Professional Geologists.
The bill contains 14 new provisions related to the scope of work a professional geologist may perform; several of
which are currently defined as “engineering services”.
Transportation Infrastructure – SUPPORT a transportation plan that meets the following goals: safety, infrastructure
condition, mobility, economy and the environment. The goals are all interrelated and together create Florida’s
transportation future.
SUPPORT provisions in the Governor’s proposed budget related to Transportation funding, and OPPOSE any
effort to transfer funds from the Transportation Trust Fund (TTF) to General Revenue, or use TTF funds for any
purpose unrelated to transportation.
Water Infrastructure and Environment – SUPPORT protecting Florida’s water future by supporting science-based
infrastructure investments and initiatives that allow our state to grow while protecting our natural resources and
streamlining state processes.
• HB 7043/SB 1438 State Assumption of Federal Section 404 Dredge and Fill Permitting Authority
Natural Resources and Public Lands Subcommittee/Simmons
SUPPORT providing FDEP with the power and authority to adopt rules to assume and implement the section 404
dredge and fill permitting program pursuant to the federal Clean Water Act.
• HB 1075/SB 1438 Inland Protection Raburn/Grimsley
OPPOSE as written. Supports the additional investment in the Dry Cleaning Solvent Cleanup Program for
restoration of Florida’s environmental resources. However, the section requiring FDEP to adopt, by rule, a
contractor scoring system appears to conflict with Chapter 287 procurement statute 287.055.
Energy – SUPPORT proactive legislative and regulatory advocacy on energy by developing industry-wide consensus
and leadership positions on a wide range of energy issues.
• HB 1411/SB 1038 The Energy 2040 Task Force Diamond/Brandes
SUPPORT the creation of the Energy 2040 Task Force to project Florida’s electric energy needs over the next 20
years and determine how best to meet those needs in an efficient, affordable, and reliable manner while increasing
competition and consumer choice and ensuring adequate electric reserves. The task force is to recommend
appropriate electric policies for the state based on these projections and determinations, including any necessary
statutory changes.
Exhibit 8
Updated Overhead, FCCM and Direct Expense Rates FDOT Procurement will be updating the averages for overhead, Facilities Cost of Money (FCCM), and direct expense rate that are included in the FDOT Negotiation Handbook effective February 1, 2018. The averages are provided below. The new averages are: 2018Home Office Overhead 167.77%Field Office Overhead 121.38%Facilities Capital Cost of Money (FCCM) 0.396%Home Office Direct Expense 8.72%Field Office Direct Expense 12.35%
The averages were calculated using three years’ worth of audit data, after eliminating the highest and lowest 5% outlier values. Self-certified rates, interim rates, and rates determined from job cost accounting system reviews were also eliminated from the calculations, since these are unaudited rates. The same methodology is consistently used every year to calculate the averages. The calculation detail is attached (note: no confidential audit information is included in the attached information). The average overhead, FCCM, and direct expense rates are to be used for comparatively assessing consultant cost control efforts, in accordance with the FDOT Negotiation Handbook (Section 5.0). The averages will also be used to establish the maximum overhead rate for firms who submit unaudited rates, including interim reimbursement rates, self-certified reimbursement rates, and job cost accounting system review reimbursement rates for use on professional services contracts. Note; overhead rates for consultant firms with audited overhead rates are not capped. FDOT will begin using this information effective February 1, 2018. FYI - comparison to the prior year’s statistics: Averages to be used in 2018 Averages used in 2017 Averages used in 2016Home Office Overhead 167.77% 167.66% 169.22%Field Office Overhead 121.38% 122.20% 123.69%Facilities Capital Cost of Money (FCCM) 0.396% 0.362% 0.347%Home Office Direct Expense 8.72% 9.23% 9.80%Field Office Direct Expense 12.35% 12.78% 13.19%
