Travis County Emergency Services District #1 Administrative … · 2019. 1. 27. · The purpose of this policy is to affirm the legal authority of the Travis County Emergency Services

Travis County Emergency Services District #1Administrative Policy Manual

Copyright Lexipol, LLC 2019/01/18, All Rights Reserved.Published with permission by Travis County EmergencyServices District #1

Mission Statement - 1

MISSION STATEMENTTravis County Emergency Services District #1 is commited to providing exceptional emergency response

and prevention services in an effective, safe, and courteous manner.



Philosophy and Goals - 2

PHILOSOPHY AND GOALS(Agency Philosophy and Goals statement)



Firefighter Code of Ethics - 3

FIREFIGHTER CODE OF ETHICSAs a firefighter and Member of Travis County Emergency Services District #1 my duty is to:

• Serve the community.

• Safeguard and preserve life and property against the elements of fire and disaster.

• Maintain proficiency in the art and science of fire engineering.

I will:

• Uphold the standards of my profession.

• Continually search for new and improved methods.

• Share my knowledge and skills with my contemporaries and successors.

• Not permit personal feelings or danger to self-deter me from my responsibilities asa firefighter.

• At all times respect the property and rights of all citizens, the laws of my communityand my country, and the chosen way of life of my fellow citizens.

• Recognize the badge of my office as a symbol of public faith, and accept it as a publictrust to be held so long as I am true to the ethics of the fire service.

• Never use my official position to obtain advantages or favors for myself, my friends,or family.

• Constantly strive to achieve these objectives and ideals.

• Be dedicated to my chosen profession: the saving of life, fire prevention, and firesuppression.

As a Member of the Travis County Emergency Services District #1, I accept this self-imposed andself-enforced obligation as my responsibility.



Table of Contents - 4

Table of Contents

Mission Statement . . . . . . . . . . . . . . . . . . . . . . . 1

Philosophy and Goals . . . . . . . . . . . . . . . . . . . . . 2

Firefighter Code of Ethics . . . . . . . . . . . . . . . . . . . . 3

Chapter 1 - Fire Service Role and Authority . . . . . . . . . . . . . . 9100 - Fire Service Authority . . . . . . . . . . . . . . . . . . . 10101 - Chief Executive Officer . . . . . . . . . . . . . . . . . . . 12102 - Oath of Office . . . . . . . . . . . . . . . . . . . . . 13103 - Policy Manual . . . . . . . . . . . . . . . . . . . . . 14

Chapter 2 - Organization and Administration . . . . . . . . . . . . . 18200 - Organizational Structure . . . . . . . . . . . . . . . . . . 19201 - Emergency Action Plan and Fire Prevention Plan . . . . . . . . . . 23202 - Departmental Directives . . . . . . . . . . . . . . . . . . 25203 - Training Policy . . . . . . . . . . . . . . . . . . . . . 27204 - Liability Claims . . . . . . . . . . . . . . . . . . . . . 29205 - Administrative Communications . . . . . . . . . . . . . . . . 30206 - Minimum Staffing Levels . . . . . . . . . . . . . . . . . . 32207 - Annual Planning Master Calendar . . . . . . . . . . . . . . . 34208 - Solicitation of Funds . . . . . . . . . . . . . . . . . . . 36209 - Budget Development and Management Policy . . . . . . . . . . . 39210 - Organizational Line-of-Succession . . . . . . . . . . . . . . . 41211 - Public Information Officer . . . . . . . . . . . . . . . . . . 43212 - Risk Management . . . . . . . . . . . . . . . . . . . . 44213 - Strategic Planning . . . . . . . . . . . . . . . . . . . . 47214 - Administrative Tactical Worksheets . . . . . . . . . . . . . . . 49215 - Succession Planning . . . . . . . . . . . . . . . . . . . 50

Chapter 3 - Fiscal Management . . . . . . . . . . . . . . . . . . 54300 - Donation Policy . . . . . . . . . . . . . . . . . . . . . 55301 - FIDUCIARY POLICIES . . . . . . . . . . . . . . . . . . . 57302 - FIXED ASSETS . . . . . . . . . . . . . . . . . . . . . 59

Chapter 4 - Training . . . . . . . . . . . . . . . . . . . . . . 60400 - National Incident Management System (NIMS) Training . . . . . . . . 61401 - Emergency Action Plan and Fire Prevention Plan Training . . . . . . . 63402 - Communicable Disease Training Program . . . . . . . . . . . . . 65403 - Hazard Communication Program Training . . . . . . . . . . . . . 67404 - Fire Apparatus Driver/Operator Training . . . . . . . . . . . . . 69405 - Hazardous Materials (HAZMAT) Training . . . . . . . . . . . . . 70406 - Hearing Conservation and Noise Control Training . . . . . . . . . . 74407 - Firefighter Health, Safety and Survival Training . . . . . . . . . . . 76




408 - CPR and Automated External Defibrillator Training . . . . . . . . . . 78409 - Heat Illness Prevention Training . . . . . . . . . . . . . . . . 81410 - Repetitive Motion Injuries and Ergonomics Training . . . . . . . . . . 83411 - Respiratory Protection Training . . . . . . . . . . . . . . . . 85412 - Wildland Fire Shelter Deployment Training . . . . . . . . . . . . 88413 - Health Insurance Portability and Accountability Act (HIPAA) Training . . . . 90414 - Training for volunteer firefighters . . . . . . . . . . . . . . . . 92415 - Field Training Officers/EMS Preceptors . . . . . . . . . . . . . 93416 - Training Records . . . . . . . . . . . . . . . . . . . . 95417 - Mayday Call Training . . . . . . . . . . . . . . . . . . . 99418 - Courage To Be Safe . . . . . . . . . . . . . . . . . . . 101419 - Traffic Incident Management Program . . . . . . . . . . . . . 102420 - Juris Prudence . . . . . . . . . . . . . . . . . . . . . 103421 - Code of Ethics . . . . . . . . . . . . . . . . . . . . . 104

Chapter 5 - Equipment and Technology . . . . . . . . . . . . . . . 105500 - Use of District-Owned and Personal Property . . . . . . . . . . . 106501 - Personal Communication Devices . . . . . . . . . . . . . . . 110502 - Vehicle and Apparatus Inspections, Testing, Repair and Maintenance . . . 115503 - Use of District Vehicles . . . . . . . . . . . . . . . . . . 118504 - Non-Official Use of District Property . . . . . . . . . . . . . . 123505 - Agency Owned Capital Assets . . . . . . . . . . . . . . . . 124506 - Information Technology Use . . . . . . . . . . . . . . . . . 125507 - Mobile Data Terminal Use . . . . . . . . . . . . . . . . . 133508 - Photography and Electronic Imaging . . . . . . . . . . . . . . 134509 - Motor Vehicle-Equipment Operator Standards . . . . . . . . . . . 138510 - Annual Hose Testing . . . . . . . . . . . . . . . . . . . 144511 - Annual Fire Pump Testing . . . . . . . . . . . . . . . . . 147512 - Fire Truck Aerials and Ground Ladder Inspection . . . . . . . . . . 153513 - Annual Fit Testing . . . . . . . . . . . . . . . . . . . . 154514 - Personal Protective Equipment Standard Operating Procedure . . . . . . 157515 - Annual Hydrant Testing . . . . . . . . . . . . . . . . . . 171516 - Inspection of Fire, Rescue, and EMS Tools . . . . . . . . . . . . 172

Chapter 6 - Records Management . . . . . . . . . . . . . . . . . 174600 - Records Management . . . . . . . . . . . . . . . . . . 175601 - Release of Records . . . . . . . . . . . . . . . . . . . 178602 - Subpoenas and Court Appearances . . . . . . . . . . . . . . 181603 - Patient Medical Record Security and Privacy . . . . . . . . . . . 185

Chapter 7 - Safety . . . . . . . . . . . . . . . . . . . . . . 193700 - General Safety . . . . . . . . . . . . . . . . . . . . . 194701 - Fire Station Safety . . . . . . . . . . . . . . . . . . . . 196702 - Texas Commission on Fire Protection Inspections . . . . . . . . . . 201703 - Texas Commission on Fire Protection, Notification of Illness, Injury or Death . 203704 - Health and Safety Officer (HSO) . . . . . . . . . . . . . . . 204705 - Illness and Injury Prevention Program . . . . . . . . . . . . . 207




706 - Communicable Diseases . . . . . . . . . . . . . . . . . . 211707 - Heat Illness Prevention Program . . . . . . . . . . . . . . . 217708 - Vehicle Seat Belts . . . . . . . . . . . . . . . . . . . . 220709 - Safety Guidelines When Operating Machines and Equipment . . . . . . 221710 - Near-Misses . . . . . . . . . . . . . . . . . . . . . . 222711 - Risk Management Plan . . . . . . . . . . . . . . . . . . 226712 - Fire Investigations . . . . . . . . . . . . . . . . . . . . 231713 - Pre-Fire Planning . . . . . . . . . . . . . . . . . . . . 234714 - Response to Automatic Fire Alarms . . . . . . . . . . . . . . 238715 - Public Safety Education and Community Outreach . . . . . . . . . 240

Chapter 8 - Personnel . . . . . . . . . . . . . . . . . . . . . 242800 - Recruitment and Selection . . . . . . . . . . . . . . . . . 243801 - Career Tracks . . . . . . . . . . . . . . . . . . . . . 252802 - Promotions and Transfers . . . . . . . . . . . . . . . . . 253803 - Classification Specifications . . . . . . . . . . . . . . . . . 255804 - Sworn Personnel Certification . . . . . . . . . . . . . . . . 257805 - Position Descriptions . . . . . . . . . . . . . . . . . . . 258806 - Officer Duty to Provide Adequate Supervision . . . . . . . . . . . 297807 - Performance Evaluations . . . . . . . . . . . . . . . . . . 298808 - Commendations and Meritorious Service . . . . . . . . . . . . 305809 - Fire Officer Development . . . . . . . . . . . . . . . . . 308810 - Reporting for Duty . . . . . . . . . . . . . . . . . . . . 309811 - Emergency Recall . . . . . . . . . . . . . . . . . . . . 311812 - Overtime . . . . . . . . . . . . . . . . . . . . . . . 313813 - Temporary Modified-Duty Assignments . . . . . . . . . . . . . 315814 - Outside Employment . . . . . . . . . . . . . . . . . . . 318815 - Work Schedules . . . . . . . . . . . . . . . . . . . . 322816 - Trade Time . . . . . . . . . . . . . . . . . . . . . . 324817 - Resignation . . . . . . . . . . . . . . . . . . . . . . 327818 - Driver's License Requirements . . . . . . . . . . . . . . . . 328819 - Nepotism and Conflicting Relationships . . . . . . . . . . . . . 330820 - Personal Appearance Standards . . . . . . . . . . . . . . . 333821 - Uniform Regulations . . . . . . . . . . . . . . . . . . . 339822 - Badges . . . . . . . . . . . . . . . . . . . . . . . 345823 - Identification Cards . . . . . . . . . . . . . . . . . . . 347824 - Physical Fitness . . . . . . . . . . . . . . . . . . . . 349825 - Educational Incentives . . . . . . . . . . . . . . . . . . 352826 - Tuition Reimbursement . . . . . . . . . . . . . . . . . . 353827 - Wellness and Fitness Program . . . . . . . . . . . . . . . . 355828 - Lactation Breaks . . . . . . . . . . . . . . . . . . . . 358829 - Critical Incident Stress Debriefing . . . . . . . . . . . . . . . 360830 - Conduct and Behavior . . . . . . . . . . . . . . . . . . 366831 - Interaction with the Public . . . . . . . . . . . . . . . . . 370832 - Personal Projects On-Duty . . . . . . . . . . . . . . . . . 371833 - On-Duty Voting in Statewide Elections . . . . . . . . . . . . . 372834 - Political Activity . . . . . . . . . . . . . . . . . . . . . 373




835 - Member Speech, Expression, and Social Networking . . . . . . . . . 374836 - Smoking and Tobacco Use . . . . . . . . . . . . . . . . . 379837 - Security Inspections . . . . . . . . . . . . . . . . . . . 380838 - Drug- and Alcohol-Free Workplace . . . . . . . . . . . . . . 381839 - Personnel Complaints . . . . . . . . . . . . . . . . . . . 386840 - Grievance Procedure . . . . . . . . . . . . . . . . . . . 394841 - Discipline Procedures . . . . . . . . . . . . . . . . . . . 403842 - Discriminatory Harassment . . . . . . . . . . . . . . . . . 409843 - Anti-Retaliation . . . . . . . . . . . . . . . . . . . . . 415844 - Workplace Violence . . . . . . . . . . . . . . . . . . . 418845 - Derogatory or Malicious Statements . . . . . . . . . . . . . . 422846 - Work-Related Illness and Injury Reporting . . . . . . . . . . . . 423847 - Release of HIPAA-Protected Information . . . . . . . . . . . . . 426848 - Return to Work . . . . . . . . . . . . . . . . . . . . . 427849 - Line-of-Duty Death . . . . . . . . . . . . . . . . . . . . 429850 - Line-of-Duty Death and Serious Injury Notification . . . . . . . . . . 433851 - Family Support Liaison . . . . . . . . . . . . . . . . . . 438852 - Funerals . . . . . . . . . . . . . . . . . . . . . . . 440853 - Family and Medical Leave . . . . . . . . . . . . . . . . . 444854 - Military Leave . . . . . . . . . . . . . . . . . . . . . 450855 - Bereavement Leave . . . . . . . . . . . . . . . . . . . 456856 - Medical Leaves of Absence . . . . . . . . . . . . . . . . . 457857 - Member Benefits - Including Sick Leave and Vacation . . . . . . . . 461858 - Jury Duty . . . . . . . . . . . . . . . . . . . . . . 468859 - Witness Duty . . . . . . . . . . . . . . . . . . . . . 469860 - Meal Periods . . . . . . . . . . . . . . . . . . . . . 470861 - Business Travel Expense Reimbursement . . . . . . . . . . . . 471862 - Personnel Records . . . . . . . . . . . . . . . . . . . 473863 - TIFMAS Deployment . . . . . . . . . . . . . . . . . . . 476

Chapter 9 - Timekeeping and Payroll . . . . . . . . . . . . . . . . 480900 - Timekeeping . . . . . . . . . . . . . . . . . . . . . 481901 - Payperiods . . . . . . . . . . . . . . . . . . . . . . 482902 - Employment Termination . . . . . . . . . . . . . . . . . . 483903 - Administrative Pay Corrections . . . . . . . . . . . . . . . . 484904 - Pay Deductions/Direct Deposit . . . . . . . . . . . . . . . . 485905 - Longevity Pay . . . . . . . . . . . . . . . . . . . . . 486

Chapter 10 - Facility . . . . . . . . . . . . . . . . . . . . . 4871000 - Facility Security . . . . . . . . . . . . . . . . . . . . 4881001 - Emergency Power . . . . . . . . . . . . . . . . . . . 4911002 - Wastewater Discharge . . . . . . . . . . . . . . . . . . 4931003 - District - Owned Fuel Storage Tanks . . . . . . . . . . . . . 4971004 - Flag Display . . . . . . . . . . . . . . . . . . . . . 4991005 - District Use of Fire Detection and Suppression Systems . . . . . . . 5011006 - Fire Station Living . . . . . . . . . . . . . . . . . . . 5031007 - FIRE STATION: VISITATION AND DORMITORY . . . . . . . . . 505




1008 - Solicitation . . . . . . . . . . . . . . . . . . . . . . 507

Attachments . . . . . . . . . . . . . . . . . . . . . . . . 508 PR Form.pdf . . . . . . . . . . . . . . . . . . . . . . . . 509 Travis County ESD 1 - Organizational Chart.pdf . . . . . . . . . . . . 510 Promotion Check List.pdf . . . . . . . . . . . . . . . . . . . . 511 Risk Control Chart.pdf . . . . . . . . . . . . . . . . . . . . . 512 Resignation Check List.pdf . . . . . . . . . . . . . . . . . . . 513 Public Education Outreach Request.pdf . . . . . . . . . . . . . . . 514 Public Education Outreach Survey.pdf . . . . . . . . . . . . . . . . 515 New Hire Check List.pdf . . . . . . . . . . . . . . . . . . . . 516 Five Year Strategic Plan 2018.pdf . . . . . . . . . . . . . . . . . 517



Fire Service Role and Authority - 9

Chapter 1 - Fire Service Role and Authority

Policy

100Travis County Emergency Services District #1

Administrative Policy Manual


Fire Service Authority - 10

Fire Service Authority100.1 PURPOSE AND SCOPEThe purpose of this policy is to affirm the legal authority of the Travis County Emergency ServicesDistrict #1 and the individual Members.

100.2 POLICY

(a) Travis County Emergency Services District #1 shall limit its Members to only exercisethe authority granted to them by law.

(b) While Travis County Emergency Services District #1 recognizes the authority ofMembers granted to them, Members shall use sound discretion in the exercise ofauthority.

(c) This District shall not tolerate abuse of authority.

100.3 ORGANIZATIONAL POWERSThis District is authorized by Texas law and local ordinances, rules and regulations to perform firesuppression and related services including, but not limited to :

(a) Fire prevention and fire code enforcement.

(b) Fire suppression services.

(c) Fire cause and origin investigation.

(d) Emergency medical services (EMS).

100.4 FIREFIGHTER POWERSFirefighters are sworn, appointed, or elected Members of this District and are authorized toexercise the following authority pursuant to applicable Texas law and local ordinances, rules, andregulations:

(a) Participate in a wide range of emergency and rescue activities, includingEMS,extrication, and heavy rescue.

(b) Perform fire suppression duties, including the suppression of structural, aircraft,marine, wildland, and other types of fires.

(c) Investigate the cause and origin of fires.

(d) Collect and preserve evidence from the investigation of a fire.

(e) Possess peace officer status when serving as a fire investigator or Fire Marshal andduly commissioned by the Texas State Fire Marshal or other jurisdiction with similarauthority.

(f) Perform specialty services, including hazardous materials response, technical rescue,water rescue, and additional services as authorized by the Fire Chief


Fire Service Authority


Fire Service Authority - 11

(g) Provide fire code enforcement, inspection, and plan review services.

(h) Provide public education and fire prevention activities and services.

100.5 CONSTITUTIONAL REQUIREMENTSWhen exercising their authority, Members shall observe and comply with every person’s clearlyestablished rights under the United States and Texas Constitutions.

100.6 SUPERVISORY AUTHORITY

(a) Any chief officer may relieve a Member under his/her command from duty when, in his/her judgment, an offense committed is sufficiently serious to warrant immediate action.

(b) A report of such action shall be made immediately through the appropriate channelsto the appropriate Fire Chief, followed by written documentation of the charges, inaccordance with District procedures.

Policy




Chief Executive Officer - 12

Chief Executive Officer101.1 PURPOSEThis policy recognizes the certifications of the Texas Commission on Fire Protection (TCFP), theTexas Fire Chiefs Academy (TFCA), the Texas A&M Engineering Extension Service (TEEX) FireService Chief Executive Officer (FSCEO), the National Fire Academy Executive Fire Officer (EFO),and the Center for Public Safety Excellence Chief Fire Officer (CFO) programs as benchmarksfor the education, experience, or certifications required and desired for the position of Fire Chief.

101.2 POLICYTravis County Emergency Services District #1 shall have a highly qualified Chief Executive Officer.

101.3 CHIEF EXECUTIVE OFFICER

(a) Any of the certificates noted above shall be considered desired qualifications.

(b) The purpose of the certifications shall be to enhance the professional credibility ofcandidates for the rank of Fire Chief.

101.4 HEAD OF A FIRE DEPARTMENT

(a) Head of a Fire Department status may be achieved through certification by the TexasCommission on Fire Protection (TCFP.)

(b) An individual shall be eligible to be certified at the time of his/her appointment orbecome eligible within one year of the appointment and shall complete the applicationprocess described by the TCFP (37 Tex. Admin. Code § 449.1).

101.4.1 HEAD OF A SUPPRESSION DEPARTMENT

(a) Those who have achieved Head of a Fire Department certification and are involvedin activities that include incident command, direction of firefighting activities, or otheremergency activities typically associated with firefighting duties, including rescue,confined space, and hazardous materials response, shall also complete the TCFPrequirements for Head of a Suppression Department (37 Tex. Admin. Code § 449.3).

Policy




Oath of Office - 13

Oath of Office102.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure that oaths, when required, are administeredto District Members.

102.2 POLICYIt is the policy of the Travis County Emergency Services District #1 that, when required, Membersaffirm the oath of their office as an expression of commitment to the constitutional rights of thoseserved by the District and the dedication of its Members to their duties.

102.3 OATH OF OFFICE

(a) Upon employment and when required, all sworn, appointed, or elected personnel shalltake and subscribe to the following oath or affirmation in addition to any other form ofoath or affirmation required.

1. When a person to be sworn has conscientious scruples against taking an oath,he/she shall be permitted to be affirmed.

2. The words of the affirmation shall be the same as the words of the prescribedoath, except that the word "affirm" shall be substituted for the word "swear".

I, [employee name], do solemnly swear (or affirm) that I will execute the duties of ______(Firefighter/Paramedic) of Travis County Emergency Services District #1. I will protect the safetyand lives of the citizens and Firefighters whose care has been entrusted to me. I will honor anddefend the Constitution and laws of the United States and of the State of Texas, Policy andProcedures of Travis County Emergency Services District #1; so help me God.

Oath administered this ___ day of _____

_______________________________

Donnie Norman, Fire Chief

102.4 MAINTENANCE OF RECORDSThe oath of office shall be filed in accordance with local and state requirements and the establishedrecords retention schedule.

Policy




Policy Manual - 14

Policy Manual103.1 PURPOSE AND SCOPEThe Policy Manual of the Travis County Emergency Services District #1 is hereby established andshall be referred to as the Policy Manual or the Manual. The manual shall be a statement of thecurrent policies, rules, and guidelines of this All District Members shall conform to the provisionsof this manual.

All prior and existing policies, manuals, orders and regulations in conflict with this manual arerevoked, except to the extent that portions of the existing manuals, procedures, orders and otherregulations that have not been included herein shall remain in effect where they do not conflictwith the provisions of this manual.

103.2 DEFINITIONSThe following words and terms shall have these assigned meanings throughout the Policy Manualunless it is apparent from the content that they have a different meaning:

Adult - Any person 18 years of age or older.

District - The District of Travis.

Civilian - Members and volunteers who are not engaged in fire suppression as part of theirprimary duties.

District/TCESD1 - The Travis County Emergency Services District #1.

Member - Any person who is employed or appointed by the [agencyName], including:

• Full- and part-time Members.

• Sworn, appointed, or elected Firefighters.

•

• Reserve Firefighters.

• Civilian Members.

• Volunteers.

Fire Code - The National Fire Protection Association (NFPA) Life Safety Code (NFPA 101), 2012edition, which is also designated as the adopted inspection standard of the Texas State FireMarshal’s Office (Tex. Gov’t Code § 417.008; Tex. Gov’t Code § 417.0081; 28 Tex. Admin. Code§ 34.301 et seq.; Tex. Local Gov’t Code § 352.016(b)).


Policy Manual


Policy Manual - 15

Firefighter/Sworn, Appointed, or Elected - Those Members, regardless of rank, who performfire suppression duties as part of their primary duties as sworn, appointed or elected Members ofthe Travis County Emergency Services District #1.

Health and Safety Officer - Members designated by the Fire Chief as responsible for theadministration of health and safety-related programs and policies for the Travis County EmergencyServices District #1. The Fire Chief shall assume responsibility for health and safety-related policyand program administration if there is no designee.

Manual - The Travis County Emergency Services District #1 Policy Manual.

May - Indicates a permissive, discretionary, or conditional action.

Travis County Emergency Services District #1 firefighter firefighter Civilian

On-duty - Member status during the period when he/she is actually engaged in the performanceof his/her assigned duties.

Order - A written or verbal instruction issued by a superior.

Rank - The title of the classification held by a firefighter.

Shall - Indicates a mandatory or required action.

Supervisor - A person in a position of authority regarding hiring, transfer, suspension, promotion,discharge, assignment, reward, or discipline of other District Members, directing the work of otherMembers or having the authority to adjust grievances.

The term "supervisor" may also include any person (e.g., firefighter-in-charge, lead or seniorworker) given responsibility for the direction of the work of others without regard to a formal jobtitle, rank or compensation.

103.3 POLICY

(a) Except where otherwise expressly stated, the provisions of this manual shall beconsidered as requirements.

(b) It is recognized that fire and rescue work is not always predictable and circumstancesmay arise that warrant departure from these guidelines. It shall be the intent ofthis manual to be viewed using an objective standard, taking into consideration thesound discretion entrusted to the Members of this District under the circumstancesreasonably available at the time of any incident.

103.3.1 DISCLAIMER

(a) The provisions contained in the Policy Manual shall not create an employment contractnor any employment rights or entitlements.

(b) The policies contained within this manual shall be for the internal use of the TravisCounty Emergency Services District #1 and shall not be construed to create a higherstandard or duty of care for civil or criminal liability against the District, its officials orMembers.


Policy Manual


Policy Manual - 16

(c) Violations of any provision of any policy contained within this manual shall only formthe basis for District administrative action, training, or discipline. The Travis CountyEmergency Services District #1 shall reserve the right to revise any policy content, inwhole or in part.

103.3.2 SEVERABILITY

103.4 AUTHORITY

(a) The Fire Chief shall be considered the ultimate authority for the content and adoptionof the provisions of this manual and shall ensure compliance with all applicable federal,state and local laws.

(b) The Fire Chief or the authorized designee shall be authorized to issue DepartmentalDirectives, which shall modify those provisions of the manual to which they pertain.

(c) Departmental Directives shall remain in effect until such time as they may bepermanently incorporated into the manual.

103.5 DISTRIBUTION OF THE POLICY MANUAL

(a) An electronic version of the Policy Manual shall be made available toall District Members via the network for viewing and printing.

(b) No changes shall be made to the manual without authorization from the Fire Chief orthe authorized designee.

(c) Each Member shall acknowledge that he/she has been provided access to, and hashad the opportunity to review the Policy Manual and Departmental Directives.

(d) Members shall seek clarification as needed from an appropriate supervisor for anyprovisions that they do not fully understand.

(e) All District Members suggesting the revision of the contents of the Policy Manual shallforward written suggestions to their supervisors,

1. Supervisors shall consider the recommendations and forward them to thecommand staff as appropriate.

103.6 PERIODIC REVIEW OF THE POLICY MANUALThe Fire Chief shall ensure that the Policy Manual is periodically reviewed and updated asnecessary.

103.7 REVISIONS TO POLICIES

(a) All revisions to the Policy Manual shall be provided to each Member on or before thedate the policy becomes effective.

(b) Each Member shall acknowledge that he/she has been provided access to, and hashad the opportunity to review the Policy Manual and Departmental Directives.

(c) Members shall maintain current knowledge of all Policy Manual revisions.


Policy Manual


Policy Manual - 17

(d) Each Fire Chief shall ensure that Members under his/her command are aware of anyPolicy Manual revision.

(e) All District Members suggesting the revision of the contents of the Policy Manual shallforward their written suggestions to their supervisors.

(f) Supervisors shall consider the recommendations and forward them to the commandstaff as appropriate.



Organization and Administration - 18

Chapter 2 - Organization and Administration

Policy




Organizational Structure - 19

Organizational Structure200.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the organizational structure of the Travis CountyEmergency Services District #1. This policy also provides requirements regarding the District'sreporting process through the chain of command.

200.2 POLICY

(a) Travis County Emergency Services District #1 shall organize its resources in a mannerthat provides for effective and efficient service delivery to the public.

(b) To ensure effective organizational communication, Members shall adhere to theestablished chain of command unless there is a good faith and reasonable basisforusing an alternate channel of communication.

(c) The TCESD1 organizational structure shall be reflected in an organizational chart. Seeattachment: Travis County ESD 1 - Organizational Chart.pdf

200.3 DIVISIONS

(a) The Fire Chief shall be responsible for managing the Travis County EmergencyServices District #1.

(b) The following Divisions shall make up the Travis County Emergency Services District#1:

1. Administration Division.

2. Operations Division.

3. Prevention Division.

4. Training Division.

200.3.1 ADMINISTRATION DIVISION

(a) The Administration Division shall be directed by the Fire Chief or a Division Chief.

(b) Its scope contains:

1. Provision of administrative support to the Fire Chief.

2. Preparation and coordianation of the District budget.

3. Liaises with the Department of Human Resources regarding recruitment,promotion, and performance appraisals.

4. Management of information technology systems and payroll functions.

5. Review, preparation, and presentation of staffing reports to the District, theDistrict staff, and District officials.

(c) The Administration Division Chief shall prepare and maintain a current organizationalchart.


Organizational Structure



200.3.2 OPERATIONS DIVISION

(a) The Operations Division shall be directed by a Division Chief.

(b) The Operations Division shall:

1. Respond to all fire, rescue, and medical aid calls for service.

2. Manage major disaster responses.

3. Staffs various emergency response apparatus and support units.

(c) The Operations Division Chief may also oversee the management of Dispatch, as itpertains to TCESD #1.

200.3.3 PREVENTION DIVISION

(a) The Prevention Division shall be directed by a Division Chief.

(b) The Prevention Division's mission shall be to engage in investigation, education,prevention, and mitigation of fire incidents or accidents.

(c) The Prevention Division shall perform inspections of businesses and occupancies asmandated by applicable law.

(d) In addition, the Division may be the lead agency or act as a support service in theinvestigation of all major fires occurring within the jurisdiction of the Travis CountyEmergency Services District #1.

200.4 UNITY OF COMMANDThe principles of unity of command ensure efficient supervision and control within the District.Generally, each Member is accountable to a single supervisor at any time for a given assignmentor responsibility.

Except where specifically delegated or where authority exists by virtue of policy or a specialassignment (e.g., emergency incidents), any supervisor may temporarily direct the subordinate ofanother supervisor if an operational need exists.

200.5 CHAIN OF COMMAND

(a) All Members of the Travis County Emergency Services District #1 shall adhere to thechain of command.

(b) All Members shall be thoroughly familiar with the National Incident ManagementSystem (NIMS) and the Incident Command System (ICS).

(c) All Members shall operate within the parameters of NIMS and ICS throughout theduration of all emergency incidents.

(d) A supervising or commanding officer shall be identified for eachDivision.

(e) The supervisor/commanding officer shall be the first step in the organizational chainof command, followed by the next level of commanding officer as documented inthe District's organizational structure.





(f) In the event that no supervisory officer is available, rank shall be determined byseniority in rank.

(g) Members shall consult with and report to their commanding officer/supervisorwhen making recommendations for changes, alterations, or improvementsconcerning District matters.

(h) Members shall forward all reports and recommendations through the chain ofcommand.

1. The submission shall include written comments from the Member’s immediatesupervisor to indicate whether he/she approves of the recommendation.

2. No memo or recommendation shall be stopped in the chain of command beforeit reaches its intended destination/officer.

(i) Other than the exceptions documented in this policy manual, no Member ofthe District shall initiate contact with any member of the governing board or with anyother local, regional, state, or federal official regarding any matter affecting the TravisCounty Emergency Services District #1 without having first informed the Fire Chiefthrough the chain of command.

200.6 DIRECTIVES AND ORDERS

(a) Members shall comply with lawful directives and orders from any District supervisoror person in a position of authority, absent a reasonable and bona fide justification.

(b) A Member believing that any written or verbal order to be unlawful or in conflict withanother order shall:

1. Immediately inform the supervisor issuing the order, and also the Member'simmediate supervisor or the Chief Officer of the conflict or error of the order.

2. Provide details explaining the grounds for belief there is a conflict or error.

3. Request clarification, guidance, and direction with regard to execution of theorder.

4. Request the order in writing, absent exigent circumstances, should the conflictor perceived error be unresolved.

5. Respectfully inform the supervisor that he/she intends to disobey what he/shereasonably believes to be a conflicting or unlawful order.

(c) A Member's decision to disobey an order that he/she believes to be unlawful shall notbe a bar to discipline should the order be determined as lawful.

200.7 ALTERNATE CHANNELS OF COMMUNICATION

(a) All Members shall keep their supervisors informed of any matters that may affect thesafety, welfare, or operations of the District.





(b) Any concern about a workplace situation shall first be raised with the Member’simmediate supervisor.

1. It is recognized, however, that there may be occasions where the use of theestablished chain of command may not be appropriate.

2. If an issue is of a personal nature, involves a sensitive matter, is of significantimportance to the District or involves other members or supervisors, the membermay consult directly with the Fire Chief, the Division Chief or a representative ofthe Department of Human Resources.

(c) All Members shall be free to make or prepare to make, in good faith, any complaintthat identifies ethical or legal violations, including fraud, waste, abuse of authority,gross mismanagement, violations of the law, or practices that may pose a threat tothe health, safety, and security of the public or Members without fear of actual orthreatened discrimination, retaliation or reprisal.

1. Such complaints shall not be subject to the chain of command and may be madeto any supervisor or directly to the Department of Human Resources.

2. Nothing in this policy shall diminish the rights or remedies of a Member pursuantto any applicable federal law, provision of the U.S. Constitution, applicable statelaw, ordinance, or collective bargaining agreement.

(d) Any form of reprisal or retaliation against any Member for making or filing a complaintin good faith or for participating in the investigation of a complaint shall be prohibited.

1. Any Member engaging in any form or type of reprisal or retaliation shall besubject to the Anti-Retaliation Policy.

Policy




Emergency Action Plan and Fire PreventionPlan - 23

Emergency Action Plan and Fire Prevention Plan201.1 PURPOSE AND SCOPEThe purpose of this policy is to provide for Member and visitor safety in the event of an emergencyat any District facility.

201.2 POLICYThe Travis County Emergency Services District #1 is committed to prepartion for natural or human-created emergency incidents and provision for the safety of its Members and visitors.

201.3 EMERGENCY ACTION PLAN AND FIRE PREVENTION PLAN

(a) The Administration Division Chief shall develop and maintain an Emergency ActionPlan (EAP) and Fire Prevention Plan (FPP) to provide for the safety of Members.

(b) The EAP and FPP shall address the specific elements that include all buildings,facilities, and regular places of work or visitor access t controlled by the District.

(c) The plan shall describe actions that Members of the District and visitors shall take toensure safety from fire and other emergencies.

(d) The EAP shall be in writing.

(e) The EAP shall include(at a minimum)procedures for:

1. Emergency escape including emergency escape route assignments.

2. Conduct of critical facility operations prior to evacuation.

3. Establishing the location of all Members and visitors after the completion of anemergency evacuation.

4. Rescue and emergency medical duties.

5. Method of reporting fires and other emergencies.

6. Names or job titles of personnel or departments that may provide furtherinformation or an explanation of duties under the plan.

7. The alarm system to be used to notify Members and visitors in the event of afire or other emergency situation.

8. The types of evacuation methods to be used in emergency circumstances.

(f) The FPP shall be in writing.

(g) The FPP shall include at a minimum:

1. A list of major fire hazards, including:

(a) Proper handling and storage procedures for hazardous materials.

(b) Potential ignition sources and control procedures.


Emergency Action Plan and Fire Prevention Plan


Emergency Action Plan and Fire PreventionPlan - 24

(c) Type of fire equipment necessary to control the hazard.

2. Names and job titles of Members responsible for maintenance of the equipmentused to prevent or control sources of ignition or fires.

3. Names and job titles of Members responsible for control of fuel source hazards.

4. Procedures for the control of the accumulation of flammable and combustiblewaste.

5. Maintenance procedures that reduce potential accidental ignition of combustiblematerials by heat-producing equipment.

(h) The written EAP and FPP shall be maintained at each District workplace or facility.

(i) The written EAP and FPP shall be made available for Member and visitor review.

201.4 TRAININGThe District shall provide training supporting the EAP and FPP to all Members and also to thosepersons who become Members at the time they are assigned to the facility, as described in theEmergency Action Plan and Fire Prevention Plan Training Policy.

Policy




Departmental Directives - 25

Departmental Directives202.1 PURPOSE AND SCOPEThe purpose of this policy is to establish a process for initiating immediate changesto District policy. The Travis County Emergency Services District #1 shall, asnecessary, issue Departmental Directives that shall immediately modify or change and supersedethe sections of this manual to which they pertain.

202.2 POLICY

(a) Travis County Emergency Services District #1 shall initiate any immediate changesto policy and procedure in accordance with the current local ordinances, rules orregulations, or any applicable collective bargaining agreement.

(b) Generally, the establishment of directives shall be management’s prerogative butemployee participation may be sought in the development of those policies.

(c) District shall comply with any applicable meet-and-confer requirements between laborgroups and authorized District

202.3 DIRECTIVE CONTENTDirectives shall:

(a) Be issued over the signature of the Fire Chief.

(b) Be numbered and organized in a manner that permits numerical reference.

(c) Include an effective date.

(d) Reference department policies by manual and number.

(e) Reference changed, substituted, or deleted policies by manuel and number.

202.4 DIRECTIVE DISSEMINATIONDirectives shall:

(a) Require a periodic review and updating of directives to include that a review to ensurethat all directives are in accordance with applicable Texas law.

(b) Be made available to, and reviewed by, all affected agency Members in a mannerdesignated by the Fire Chief.

(c) Require maintenance of documentation proving receipt of directives by agencyMembers in a manner designated by the Fire Chief.

202.5 RESPONSIBILITIES

(a) The Fire Chief shall issue all Departmental Directives.


Departmental Directives


Departmental Directives - 26

(b) All District officers and/or supervisors shall be responsible forcommunicating Departmental Directives to all Members under their command and/ordirect supervision.

(c) Departmental Directives shall be rescinded upon incorporation into this manual.

(d) All Departmental Directives shall be reviewed periodically to establish currentapplicability

Policy




Training Policy - 27

Training Policy203.1 PURPOSE AND SCOPETravis County Emergency Services District #1 administers a training program that provides for theprofessional growth and continued development of its Members in compliance with Texas law. Bydoing so, the District ensures that its Members possess the knowledge and skills necessary toprovide a professional level of service that meets the needs of the community.

203.2 DEFINITIONSThe following definitions shall apply to this policy:

(a) TCFP - Texas Commission of Fire Protection.

(b) TDSHS - Texas Department of State Health Services.

203.3 FIRE FIGHTER CONTINUING EDUCATION REQUIREMENTS(a) Per TCFP,

• •

•

•

• •

•

•

203.4 EMS CONTINUING EDUCATIONPer TDSHS, EMS licensed personnel shall complete the following continuing educationrequirements every 4 years.

Preparatory 3 6 9 12

Airway Mgmt/Ventilation

3 6 9 12

Patient Assessment 2 4 6 8

Trauma 3 6 9 12

Medical 9 18 27 36

SpecialConsiderations

3 6 9 12

Clinically RelatedOperations

1 2 3 4

Pediatric 3 6 9 12


Training Policy


Training Policy - 28

Minimum UnitsIn Any ApprovedCategory

9 18 27 36

Total Requiredfor RecertificationEligibility

36 72 108 144

203.5 POLICY

(a)The District shall provide ongoing training and encourages all Members to participatein advanced training and formal education on a continual basis.

(b) Training shall be provided at agency expense, within the confines of funding, therequirements of a given assignment, staffing levels, and legal mandates.

(c) When possible, the District shall use courses certified by the Texas Commission onFire Protection, the U.S. Department of Homeland Security or other accredited entities.

203.6 OBJECTIVESThe objectives of the training program shall be to:

(a) Enhance the level of emergency services to the public.

(b) Increase the technical expertise and overall effectiveness of District Members.

(c) Provide for the continued professional development of District Members.

(d) Reduce risk and enhance safety.

203.7 TRAINING PLAN

(a) A training plan shall be developed and maintained by the Training Division Chief.

(b) It is the responsibility of the Training Division Chief to maintain, review, and updatethe training plan on an annual basis.

(c) The Training Division Chief shall ensure that all mandated training is achieved.

(d) All training records shall be maintained in accordance with established recordsretention schedules.

203.8 TRAINING NEEDS ASSESSMENT

(a) The Training Division Chief shall conduct an annual training needs assessment.

(b) The needs assessment shall be reviewed by command staff.

(c) Upon approval by the Fire Chief, the needs assessment shall form the basis of thetraining plan for the following year.

Policy




Liability Claims - 29

Liability Claims204.1 PURPOSE AND SCOPEThis policy provides requirements for the management of all claims, including personal injury andproperty loss or damage, filed against the District.

204.2 POLICYThe District shall evaluate and resolve claims in a timely manner, as appropriate.

204.3 RESPONSIBILITY

(a) The Fire Chief shall designate a Risk Manager to receive, investigate, and evaluateany claim for loss or damage received by the District.

(b) Any Member of this District who becomes aware of any potential for a claim or lawsuit,or who receives a formal written claim against the District, shall forward the informationto the Risk Manager as soon as practicable.

(c) The Fire Chief shall assume the designation of "Risk Manager" in the event that onehas not been designated.

204.4 RESPONSE TO CLAIMS

(a) The Risk Manager shall investigate all claims for money or damages received.

(b) The Risk Manager shall resolve claims as appropriate and within guidelines approvedby the Fire Chief and the District's governing body.

1. The Risk Manager shall disposition the claim as either accepted or rejected.

2. Notice of acceptance or rejection shall be given to the claimant in writing andin compliance with state law.

3. If a claim is rejected due to late filing, the notice shall state that the claim wasreturned as untimely.

Policy




Administrative Communications - 30

Administrative Communications205.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements, format, and authority levels for the varioustypes of administrative communication documents used within the District.

205.2 POLICY

(a) Travis County Emergency Services District #1 shall control the use of the name of theDistrict and the use of letterhead.

(b) Official administrative communications shall:

1. Use a specific format.

2. Be released only by persons with the authority to do so.

205.3 PERSONNEL ORDERSPersonnel orders may be issued periodically by the Fire Chief to announce and document:

(a) Promotions.

(b) Transfers.

(c) Hiring of new personnel.

(d) Separations.

(e) Personal and group commendations.

(f) Other changes in status.

205.4 CORRESPONDENCE

(a) In order to ensure that the letterhead and name of the District are not misused, allexternal correspondence shall be on District stationary.

(b) All District letterhead shall bear the signature element of the Fire Chief in addition tothe actual signature of an authorized signer.

(c) Members of the District may use letterhead only for official business with the approvalof their supervisor.

205.5 MEMORANDUMS

(a) For the purposes of clarity and to ensure appropriate distribution of writtencommunications, all memorandums shall be printed on District letterhead.

(b) Memorandums may be generated by a supervisor and sent to subordinates or a groupof subordinates to give direction, clarify a policy decision, or request an action byanother division.

(c) A memorandum may be written by line-level members to communicate information.


Administrative Communications


Administrative Communications - 31

(d) When the recipient is of higher rank than the Member’s immediate supervisor or isoutside the District, the information shall be approved by the proper chain of commandbefore being forwarded to the recipient.

(e) District standardized content includes:

1. A standard heading, including the name of the District.

2. The date of the memorandum.

3. The intended recipient of the memorandum.

4. The name, rank, and division of the District Member creating thememorandum.

5. A brief statement of the subject of the memorandum.

6. The date of the memorandum.

205.6 FACSIMILE COVER SHEETS

(a) All outgoing facsimile transmissions shall include a standard District cover sheet asthe first page of the transmission.

(b) The name of the Member sending the facsimile shall be clearly printed on the coversheet along with all other pertinent information.

205.7 SURVEYSAll surveys made in the name of the District shall be authorized by the Fire Chief or the authorizeddesignee.

Policy




Minimum Staffing Levels - 32

Minimum Staffing Levels206.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirementsfor unit staffing levels based on dailyoperational needs, and unique local or regional circumstances, consistent with any collectivebargaining agreement.

Staffing levels may be established through adopted Standards of Cover or at levels approved bythe Authority Having Jurisdiction (AHJ), the Fire Chief and any collective bargaining agreement.

206.1.1 DEFINITIONSDefinitions related to this policy shall include:

Qualified - Any Member who has satisfactorily met the requirements for the position (e.g., Driver/Operator, Captain or Lieutenant), either through promotional examination or a training programapproved by the District.

Higher class assignment - Any circumstance in which a Member of the District functions in asupervisory rank above his/her normal position description and job duties.

206.2 POLICY

(a) The District shall balance the Member’s needs and wishes with the need to haveflexibility and discretion in using personnel to meet operational needs.

(b) While balance is desirable, the principle concern shall be the need to meet theoperational requirements of the District and to specify an adequate number ofpersonnel to safely conduct emergency scene operations (37 Tex. Admin. Code §435.15).

(c) The District may fall below minimum staffing levels at the Fire Chief's discretion.

1. These circumstances shall include, but not be limited to:

(a) Natural disaster,

(b) Mutual aid to other departments.

(c) Other circumstances as the Fire Chief shall see fit.

206.3 HIGHER CLASS ASSIGNMENTS AND SUPERVISION

(a) To accommodate operational flexibility and other unforeseen circumstances, anyfirefighter or Driver/Operator, if qualified, may be assigned duties as a Captain orLieutenant for a limited time consistent with any existing and applicable collectivebargaining agreement.

(b) With prior authorization from the Fire Chief or the authorized designee, aqualified Captain or Lieutenant may be assigned duties as the Battalion Chief for alimited time.


Minimum Staffing Levels


Minimum Staffing Levels - 33

(c) Decisions regarding supervision shall result in each firefighter and Driver/Operator receiving supervision from a single Captain or Lieutenant or acting Captain orLieutenant.

(d) Each Captain or Lieutenant shall be supervised by a Battalion Chief or an actingBattalion Chief.

206.4 MINIMUM STAFFING GUIDELINESIn order to meet operational needs, the following minimum staffing guidelines shall be followedwhenever practicable:

(a) Engine companies shall be comprised of a minimum of one Captain or Lieutenant,one Driver/Operator and one firefighter.

(b) Ladder trucks or aerial units shall be comprised of a minimum of one Captain orLieutenant, one Driver/Operator and one firefighter.

(c) Rescue squads shall be staffed with two firefighters.

(d) Medic units shall be staffed with two paramedics or in compliance with localEmergency Medical Services (EMS) agency guidelines (25 Tex. Admin. Code §157.11).

(e) If staffing falls below minimum guideline levels, the Battalion Chief shall have theauthority to call back a sufficient number of personnel to fill vacancies.

1. This shall include holding over personnel from a previous shift.

(f) The Captain or Lieutenant shall promptly notify the Battalion Chief in the event thatthe number of available on-duty personnel falls below the recommended minimumstaffing guidelines.

(g) Should a situation arise where an apparatus responds with less than the minimumnumber of qualified personnel, the officer in charge shall notify Dispatch that the unitis understaffed and request that an additional unit respond, if necessary.

Policy




Annual Planning Master Calendar - 34

Annual Planning Master Calendar207.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure the development of a master schedule of annual activitiesthat will assist with the overall planning and coordination of District resources, training, and otheractivities.

207.1.1 DEFINITIONS

207.2 POLICYTravis County Emergency Services District #1 shall establish, update, and maintain a masterschedule of annual activities to facilitate the overall planning and coordination of activities andresources.


(a) The Administration Fire Chief shall create and maintain a calendar that includesa schedule of all training required in compliance with state and federalregulations, required inspections, and other significant activities.

(b) The calendar shall include at a minimum:

1. All necessary National Incident Management System (NIMS) and TexasCommission on Fire Protection (TCFP) certification training.

2. All required Emergency Medical Technician (EMT) and EMT-Paramedic (EMT-P) recertification training as necessary to meet the local Emergency MedicalService (EMS) authority, Texas Department of State Health Services (DSHS),and National Registry requirements.

3. Training required for maintaining competencies in job-specific duties andfunctions, including emergency response roles, the Incident Command System(ICS), and other required TCFP specialty training, in addition to hazardousmaterial training, wildland interface training, and target hazard training asrequired by federal, state and local law or regulatory agency. Training mayinclude manipulative exercises, didactic classroom work, and simulations.

4. An annual vehicle inventory.

5. An inspection and review of all plot plans and pre-fire plans.

6. Protective clothing inspections.

7. Self-contained breathing apparatus (SCBA) inspection and testing.

8. Hose and ladder inspection, including aerial inspections.

9. Vehicle and pump capacity inspection and testing.

10. Annual medical evaluation of Members.


Annual Planning Master Calendar


Annual Planning Master Calendar - 35

11. Annual quantitative and qualitative fit testing of respiratory protection devices.

12. Training for certain Members pursuant to the Texas Public Information Act.

13. All other training and inspections required by any federal, state, or local agency.

Policy




Solicitation of Funds - 36

Solicitation of Funds208.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure that fundraising activities associated with the District areconsistent with its mission, values, and legal status. This policy shall apply to all fundraisingactivities involving the District or the use of the District name, insignias, equipment, or facilities.


Fundraising - The collection of money through donations, sales, or event programming for thepurpose of charitable donation or organizational budget enhancement.

208.2 POLICY

(a) All fundraising activities involving on-duty Members or use of District facilities shall beauthorized by the Fire Chief.

(b) Authorized fundraising activities shall not indicate or imply that a donation will influenceservices provided by the District.

(c) Members engaged in fundraising activities shall act ethically regarding the solicitationof funds, the interaction with donors or potential donors and the maintenance offundraising records.

(d) Members shall not solicit any goods or services from local businesses, groups orindividuals for the purpose of providing incentives, prizes, or giveaways to attendeesof District activities.

208.3 REQUIREMENTSFundraising activities or events involving the District shall incorporate:

(a) Compliance with applicable federal, state, and local laws and regulations.

(b) Compliance with District requirements.

(c) A benefit to the identified beneficiary.

(d) An accurate description of the purpose for which funds are requested.

(e) A limitation on the frequency of solicitations to avoid placing undue pressure ondonors.

(f) Identification of the individual soliciting funds as a volunteer, a Member ofthe District, or the public.

(g) An admonishment that encourages donors to seek independent advice if there isreason to believe that a proposed gift might significantly affect the donor’s financialposition, taxable income, or relationship with other family members.


Solicitation of Funds



(h) The assurance that donor requests to limit the frequency of contacts, to prohibitsolicitation by telephone or other technology and to reduce or cease sending printedor electronically transmitted material concerning the District shall be honored.

(i) Respect of donors’ privacy and a commitment that the District shall not sell donors’names and contact information.

(j) Commercial or corporate sponsorship of fundraising activities or events may bepermitted pending preapproval by the Fire Chief or the authorized designee.

208.4 DISTRICT-SPONSORED EVENTSThe following shall also apply to District fundraising events:

(a) Fundraising events shall be clearly identified by a sign indicating the name, product,service, cost, and purpose of the event.

(b) At least one Member shall be present during the entire event.

(c) Members participating in the event shall be briefed and supervised to ensure theiractivities are consistent with this policy.

(d) Members participating in the event shall not be compensated by a commission or apercentage of the amount collected.

(e) Funds raised shall be deposited no later than the next business day.

(f) All donors shall receive a receipt for the amount of their donation.

1. In efforts involving a less formal “drop” collection, receipts may not be issuedunless requested.

(g) Fundraising activities shall not delay emergency response or otherwise compromisethe mission of the organization.

(h) Fundraising that takes place on public-owned or private property shall be conductedwith the knowledge and approval of the property custodian or owner.

(i) Fundraising that occurring on public ways or near roadways shall be coordinated withthe responsible law enforcement agency for the protection of pedestrians, motoristsand event participants.

(j) Proper safety apparel shall be worn when in roadways or traffic areas.

208.5 FUNDRAISING ON BEHALF OF OTHERS

(a) Fundraising for the benefit of a nonprofit charitable third party (e.g., blood drive,burn victims, surviving families) having no direct affiliation with the District maybe conducted provided that the fundraising standards and event prerequisitesdocumented within this policy are followed.


Solicitation of Funds



(b) Materials associated with a third-party fundraising activity shall be approved by theFire Chief or the authorized designee prior to the activity.

(c) In addition, there shall be a written agreement between the District and the organizersof the activity that includes:

1. Written verification that the event is for a charitable purpose.

2. Assignment of responsibility to the organizers for all direct costs incurred for theevent.

3. Assignment of responsibility to the organizers for the collection and reporting ofany applicable taxes.

4. Written instructions regarding the maintenance of funds raised on behalf ofothers.

(a) The funds shall be maintained in a separate fund and not commingled withother District funds.

5. The District shall reserve the right to require additional conditions including, butnot limited to, evidence of insurance coverage or appropriate indemnification.

Policy




Budget Development and Management Policy- 39

Budget Development and Management Policy209.1 PURPOSE AND SCOPEThis policy establishes a fiduciary policy for TCESD #1, fiscal year dates, and the procedure forfiscal year budgeting.

209.2 POLICY

(a) TCESD #1 shall develop, adopt, and manage a budget annually.

(b) The budget shall be based on the projected tax receipts for a given fiscal year asdetermined by the assessed valuation of TCESD #1.

209.3 GENERAL

(a) The long term budget process shall include:

1. Review of the District's operations and activities.

2. Analysis of needs and wants.

3. Evaluation of existing and additional resources.

4. Trade study of the merits of new pieces of equipment against the pressures toreduce the tax rate.

209.4 BUDGET DEVELOPMENT

(a) The standard fiscal year shall be October 1 to September 30.

(b) Travis County shall provide estimated tax values to TCESD1 no later than May 1stof each year.

(c) Budget requests shall be prepared for submission to the Fire Chief no later than May 1.

(a) Budget requests shall be developed and submitted using the TCESD1 FiscalYear Request Form.

(d) The Fire Chief shall collect, consolidate, review, and prioritize budget requests to meetthe needs and requirements of the agency.

(e) The Fire Chief shall present a draft balanced budget to the Board of Commissionersno later than the June first of each year.

(a) The budget shall be titled "Fire Chief's Budget Proposal - Fiscal Year20XX-20XX.

(f) The Board of Commissioners shall:

(a) Receive comments to and discuss the budget at the first board meeting in Julyof each year.

(b) Adopt the budget and discuss the tax rate at the first board meeting in Augustof each year.


Budget Development and Management Policy


Budget Development and Management Policy- 40

(c) Publish the effective tax rateon August 15th of each year.

(d) Hold a public hearing on the tax rate 14 - 21 days from August 15th.

(e) Hold a second public hearing 3 - 14 days from the first hearing.

(f) Provide notice of vote on the tax rate at the first board meeting in Septembereach year.

(g) Adopt the tax rate for TCESD #1 no later than September 29 of each year.

209.5 BUDGET MANAGEMENT

(a) Member's with budgeting responsibilities shall keep a running account of how muchof the budgeted funds have been spent from their budget lines.

(b) The Administrator shall prepare budget statements on a regular basis detailingexpenditures from each budget area.

(c) The Board of Commissioners shall be provided with a detailed account regarding thestatus of the annual fiscal year budget at their regularly scheduled Board meeting.

1. Budget adjustments shall be developed by the Administrator and Fire Chief andpresented to the Board of Commissioners for approval.

Policy




Organizational Line-of-Succession - 41

Organizational Line-of-Succession210.1 PURPOSE AND SCOPEThe purpose of thisi policy is to document a process that outlines the organizational lin-of-succession in the event of a vacancy, and identifies the steps required for successiondevelopment.

210.2 POLICY - GENERAL

(a) There shall be individuals to fill the key positions with TCESD #1 in the event of anabsence, injury, or death, until such time that the key position can be filled or theindividual returns to the line-of-duty.

(b) This policy shall show the line-of-succession for the position of Fire Chief.

1. The policy may be adapted to all other key leadership positions in TCESD #1 aslong as the necessary skills, knowledge, and abilities are met.

210.3 LINE-OF-SUCCESSION FIRE CHIEF

(a) In the case that the Fire Chief becomes incapacitated, either through injury ordeath, or the position of Fire Chief becomes vacant, either through injury, death, orseparation, or the Fire Chief is no longer able to perform the duties of the Fire Chief/Chief Executive Officer, then the highest ranking officer or the most qualified officershall be placed into the positionof Acting Fire Chief.

1. This individual shall remain in this position until such time that the Fire Chiefreturns to duty or the position is properly filled according to the positiondescription outlined in the TCESD #1 Policy Manual.

(a) At that time, the individual filling the position shall be returned to theirprevious assignment.

2. Identification

(a) Position Title: Acting Fire Chief.

(b) Immediate Supervisor: Board of Commissioners.

3. Job Summary

(a) Acts as the Chief Executive Officer in the administration and managementof TCESD #1.

(b) Continues to provide management in all emergency and non-emergencyoperations.

(c) Continues to provide the recognized level and kinds of service deliveryexpected from TCESD #1.

(d) Continues to uphold the beliefs, values, morals, and mores thataccompany the position of Fire Chief.


Organizational Line-of-Succession


Organizational Line-of-Succession - 42

(e) Continues to uphold the rules and regulations set forth in the TCESD #1Policy Manual.

(b) This position shall be filled by the highest ranking officer or the most qualified officer.

(c) This line of succession shall continue, as needed, throughout the ranks of TCESD #1.

210.4 SUCCESSION DEVELOPMENT

(a) Not all Members may be identified as potential successors.

(b) Succession shall be based on the knowledge, skills,and abilities of individuals first.

(c) While an individual may have the knowledge, skills,and abilities, they may notnecessarily be placed in a position when one becomes vacant.

(d) Succession development shall begin with Career Development, Job Descriptions, andthe Promotional Process as documented in the TCESD #1 Policy Manual.

Policy




Public Information Officer - 43

Public Information Officer211.1 PURPOSEThe purpose of this policy is to document the appointment of District Public Information Officer.

211.2 POLICY

(a) The Travis County Emergency Services District #1 shall appoint a Public InformationOfficer to provide official communication to the public.

(b) The Public Information Officer shall complete Public Information training and receivean official certificate.

(c) The Fire Chief or his/her designee shall serve as the District Public Information Officer.

Policy




Risk Management - 44

Risk Management212.1 PURPOSETo limit the exposure of Travis County Emergency Services District #1 to situations andoccurrences that may have harmful or undesirable consequences to the organization or itsMembers, and to provide the safestpossible work environment for the Member of TCESD1,recognizing the inherent risks of the fire and life safety mission.

212.2 BACKGROUNDTCESD1 has developed and implemented a Risk Management Plan intended to comply with therequirements of the National Fire Protection Association (NFPA) document NFPA 1500, Standardon Fire Department Occupational Safety and Health Program, (current edition).

Specifically, paragraphs:

4-2.1* - The fire department shall develop and adopt a comprehensive written risk managementplan.

4-2.2 - The Risk Management Plan shall at least cover the risks associated with the following:

1. Administration

2. Facilities

3. Training

4. Vehicle operations, both emergency and non-emergency

5. Protective clothing and equipment

6. Operations at emergency incidents

7. Operations at non-emergency incidents

8. Other related activities

4-2.3* - The Risk Management Plan shall include at least the following components:

1. Risk Identification. Actual and potential hazard

2. Risk Evaluation. Likelihood of occurrence of a given hazard and severity of itsconsequences

3. Risk Control Techniques. Solutions for elimination or mitigation of potential hazards;implementation of best solution.

4. Risk Management Monitoring. Evaluation of effectiveness of risk control techniques.


Risk Management



212.3 POLICY

(a) The Risk Management Plan shall use a variety of strategies and approaches toaddress different objectives.

(b) The specific objectives shall be identified from the following sources of information:

1. Records and reports on the frequency and severity of accidents and injuries inTCESD1.

2. Reports received from the TCESD1 insurance carrier and workers'compensation.

3. Specific occurrences that identify the need for risk management.

4. National trends and reports that are applicable to TCESD1.

5. Knowledge of the inherent risks encountered by fire departments and specificsituation that are identified in the District.

6. Additional areas identified by TCESD1 staff and personnel.


(a) The Battalion Chiefs shall implement and operate TCESD1's Risk Management Plan.

(b) The Fire Chief shall:

1. Develop, manage, and annually revise the Risk Management Plan.

2. Modify the Risk Management Plan based upon demand and severity ofimplementing control measure.

(c) All Members of TCESD1 shall ensure their own health and safety based upon therequirements of the Risk Management Plan and the organization's safety and healthprogram.

212.5 PLAN ORGANIZATION

(a) The Risk Management Plan shall include:

1. Identification of the risks that Members of TCESD1 encounter or may beexpected to confront, both emergency and non-emergency.

(a) Non-emergency risks shall include such functions as training, physicalfitness, returning from an emergency incident, routine highway driving,station activities (vehicle maintenance, station maintenance, daily officefunctions).

(b) Emergency risks shall include such function as fire ground activities, non-fire (hazardous materials incidents), EMS, response to an emergency.

2. Evaluation of the identified risks based upon the frequency and severity of theserisks occurring.

3. An action plan for addressing each of the risks, in order of priority.


Risk Management



4. Selection of a means of controlling the risks.

5. Provisions for monitoring the effectiveness of the controls implemented.

6. Periodic review and required modifications to the plan.

212.6 CONTROLSSee attachment: Risk Control Chart.pdf

212.7 MONITORING RISKS

(a) The TCESD1 Risk Management Plan shall be monitored annually.

(b) Recommendations and revisions shall be made based on the following criteria:

1. Annual incident and injury data for the preceding year.

2. Significant incidents that have occurred during the past year.

3. Information and suggestions from TCESD1 Members.

(c) Every three years, the Risk Management Plan shall be evaluated by an outsideindependent source.

Policy




Strategic Planning - 47

Strategic Planning213.1 PURPOSE AND SCOPEThe purpose of this policy is to require the development of an approved TCESD1 Strategic Planevery 5 years.

213.2 POLICY

(a) Travis County Emergency Services District #1 shall develop a departmental strategicplan every 5 years.

(b) The Fire Chief shall submit the Strategic Plan to the TCESD1 Board of Commissionersfor approval.

213.3 STRATEGIC PLAN DEVELOPMENTThe Fire Chief shall:

(a) Develop the TCESD1 Strategic Plan every 5 years.

(b) Begin plan development in year 4.

(c) Gather inputs to the plan from:

1. TCESD1 Membership.

2. TCESD1 Command Staff.

3. TCESD1 Board of Commissioners.

4. Business community within the District.

5. Mayors and City Councils of Jonestown, Lago Vista, and Point Venture.

6. Lago Vista Independent School District.

7. Real estate and property development entities as appropriate.

8. Home/Property Owners Associations within the District.

9. Other citizen groups as appropriate.

(d) Review state, federal, and professional best practices for planning inputs.

(e) Review changes to state and federal law for planning requirements.

(f) Consult the Travis County Tax Appraisal District for tax revenue projections.

213.4 PLAN APPROVAL

(a) The Fire Chief shall:

1. Submit the Strategic Plan to the TCESD1 Board of Commissioners for approval.

2. Schedule the plan submittal for year 4, month 9.


Strategic Planning


Strategic Planning - 48

213.5 CURRENT STRATEGIC PLAN

(a) The current Strategic Plan shall be linked to this policy to facilitate Membership access.

See attachment: Five Year Strategic Plan 2018.pdf

Policy




Administrative Tactical Worksheets - 49

Administrative Tactical Worksheets214.1 PURPOSE AND SCOPEThe purpose fo this policy is to require the development of tactical worksheets to ensure that state,local, federal, and departmental requirements are completed.

214.2 POLICYTCESD1 Administrator shall develop an administrative tactical worksheet for critical administrativeprocesses.

214.3 ADMINISTRATIVE TACTICAL WORKSHEETS

(a) New Hire Check List See attachment: New Hire Check List.pdf

(b) Promotion Check List See attachment: Promotion Check List.pdf

(c) Resignation Check List See attachment: Resignation Check List.pdf

Policy




Succession Planning - 50

Succession Planning215.1 PURPOSE AND SCOPEThe purpose of this policy is to require the development of a TCESD1 Succession Plan.

215.2 POLICY

(a) Travis County Emergency Services District #1 shall maintain a departmentalsuccession plan.

(b) The TCESD1 Board of Commissioners shall approve the succession plan.

215.3 SUCCESSION PLAN DEVELOPMENT


1. Develop the TCESD1 succession plan.

2. Consider state, federal, and professional best practices when developing,reviewing, and revising the succession plan.

3. Review the succession plan annually for needed changes.

215.4 SUCCESSION PLAN APPROVAL


1. Submit the succession plan to the TCESD1 Board of Commissioners forapproval.

2. Submit revised succession plans to the TCESD1 Board of Commissioners forapproval.


(a) Minimum requirements shall be established for each rank within TCESD1.

(b) The most applicable training shall be implemented to assist Members in becomingboth successful and competent within their rank.

215.6 FIREFIGHTER

(a) Minimum Requirements

1. Pass:

(a) Criminal background investigation.

(b) Character background investigation.

(c) Written entrance exam with a score of 70% or greater.

(d) Physical agility testing.


Succession Planning



(e) Psychological exam.

2. Completion of:

(a) TCFP Basic Firefighter or above.

(b) TDSHS or NREMT EMT Basic Certification.

(c) Valid Class B Exempt Texas Driver's License.

(d) TCFP Hazmat Operations.

(e) NIMS 100, 200, 700, & 800.

215.7 DRIVER/OPERATOR

(a) This advancement shall be acquired through a combination of written exam andassessment center for knowledge and skills identified by NFPA 1001.

(b) Minimum Requirements

1. All requirements for Firefighter.

2. TCFP Driver Operator Pumper Certification.

3. TCFP Driver Operator Ariel Certification.

4. Completion of 180 day probationary period.

5. Completion of 1 year as a career firefighter.

6. ICS 300.

7. NFA Command and Control of Incident Operations Class or Command andControl Decision Making at Multiple Alarm Incidents*.

8. S130/190 Wildland.

215.8 LIEUTENANT



1. All requirements for Driver/Operator.

2. TCFP Intermediate Firefighter or above.

3. Completion of 1 year probationary period.

4. TCFP Driver Operator Certification.

5. TCFP Fire Instructor I.

6. TCFP Fire Officer I.

7. TCFP Hazmat Incident Commander.

8. TFS S131 Firefighter Type I.


Succession Planning



9. Task Book open or complete working toward Firefighter I - T5 IC.

(c) Expectations

1. Complete:

(a) CE hours as required by TCFP.

(b) CE hours as required by DSHS.

(c) Additional mandatory training identified by TCESD1.

2. Pass required skills proficiencies for current level of certification.

215.9 CAPTAIN



1. All requirements for Lieutenant.

2. TCFP Advanced Firefighter or TCFP Intermediate Certification with 1 yearTCESD1 Fire Officer experience.

3. TCFP Fire Instructor 2.

4. TCFP Fire Officer 2.

5. TCFP Incident Safety Officer.

6. S131 Firefighter Type I.

7. Task Book(s) open or completed working toward TIFMAS Engine Boss.

(c) Expectations:

1. CE hours as required by TCFP.


3. CE hours as required by DSHS.

4. Additional mandatory training identified by TCESD1.

215.10 BATTALION CHIEF



1. All qualifications for Captain.

2. Associate's Degree or 60 college semester hours which includes 18 collegesemester hours in fire science subjects.

3. TCFP Advanced Firefighter certification.


Succession Planning



4. TCFP Fire Protection Instructor III.

5. TCFP Fire Protection Fire Officer III.

6. TCFP Hazmat Technician.

7. Texas Department of State Health Services EMT-B (Paramedic Preferred).

8. NWCG/TFS Division Supervisor Certification.

9. ICS 400.

(c) Expectations





215.11 DIVISION CHIEF

(a) This shall be an appointed position by the Fire Chief.


1. All qualifications for Battalion Chief.

2. Bachelor's Degree.

3. TDSHS Paramedic.

4. TCFP Master Firefighter.

5. Fire Officer IV.

6. CFO, CFE, FSCEO, or EFO.

7. 10 years of fire service experience in an operational capacity.

8. Four years supervisory experience in the fire service.

9. Chief Officer rank.

(c) Expectations







Fiscal Management - 54

Chapter 3 - Fiscal Management

Policy




Donation Policy - 55

Donation Policy300.1 PURPOSE AND SCOPEThe purpose of this policy is to establish procedures for the receipt of donations and/or solicitationof donations for monies, goods, and/or services.

300.2 DEFINITIONSDefinitions related to this policy shall include:

Conflict of Interest: Those situations where contractors or public officials may obtain a benefit froma public contract.

300.3 GENERAL

(a) Donations shall be used only for an "authorized function or duty" of the TCESD #1.

(b) The function of donation funds shall be discribed on the Donation Agreement form.

300.4 DONATION PROCESS

(a) When a donation is solicted or volunteered to TCESD #1, a Donation Agreement shallbe initiated to examine the intent and determine if conflicts of interest exist.

1. When conflicts of interest exist, additional paperwork shall be required.

(b) The Fire Chief shall review the Donation Agreement and attached documents todetermine if teh acceptance of the donation is appropriate.

(c) One the donation is accepted, the donation shall be accounted for through record-keeping that is auditable and accessible for public inspection as directed by the FireChief.

(d) Donations shall be used only for the specifications outlined on the DonationAgreement.

(e) To solict donations, TCESD #1 Members shall request permission by completing theRequest to Solict Donations form describing the purpose of the donation.

1. The request must be approved by the Fire Chief.

(f) Donations shall not be solicted from any vendors that are involved in an open bidprocess or in the process of being awarded a contract with TCESD #1.

1. The solicitor shall supply the Fire Chief a list of any vendors that will be contactedbefore the solicitation process begins.

300.5 ACCEPTANCE OF THE DONATION

(a) A completed Donation Agreement form shall be submitted with donations.

1. The form shall explain the purpose of the donation.

2. The form shall be signed by an authorized signer.


Donation Policy


Donation Policy - 56

(b) The Donation Agreement shall state the that the donation has been freely given and isa bona fide donation, such that the donor does not expect special treatment becauseof this gift.

300.6 DECLINE OF A DONATION

(a) Donations shall be declined if:

1. It appears that the donation is being offered with the expectation of obtainingadvantage or preference in dealing with TCESD #1.

2. Acceptance of the donation creates an appearance or actual conflict of interestfor TCESD #1 or any of its Members to whom authority to solict or acceptdonations has been delegated.

(a) Conflicts of interest may result in a breach of TCESD #1 Code of Ethics.

3. The intended use of the donation is inconsistent with or otherwise seeks tocircumvent laws, requlations, or policies.

Policy




FIDUCIARY POLICIES - 57

FIDUCIARY POLICIES301.1 PURPOSE AND SCOPEThe purpose of this policy is to establish fiduciary policies for TCESD #1.

301.2 ANNUAL BUDGET

(a) TCESD #1 shall have an accounting system that accurately records and tracksthe receipts of funds from various sources through deposits in financial institutionsto payments for services rendered in the way of salaries, purchases of goods orservices, and reimbursement for contractual expenditures.

(b) The accounting system shall correspond to the budget accounts to facilitate reqularreports to the TCESD #1 Board of Commissioners and to the Travis CountyCommissioner's Court.

301.3 CASH CONTROLS

(a) TCESD #1 shall institure adequate controls to safeguard revenues as well asexpenditures of funds to reduce the opportunity for the misuse of funds.

(b) Funds shall be disbursed only by check signed by the TCESD #1 Board ofCommissioners treasurer and countersigned by the Board President.

301.4 ANNUAL AUDIT

(a) On or before June 1 of each year TCESD #1 shall prepare and file with the TravisCounty Commissioner's Court an audit report of the TCESD #1 fiscal accounts andrecords.

1. The audit shall be performed and prepared at the expense of TCESD #1.

2. The Travis County auditor shall have access to the books, records, assets, andofficials of the TCESD #1 at any time.

(b) The person who performs the TCESD #1 audit and issues the report shall be anindependent certified public accountant or firm of certified public accountants licensedby the state, unless the Travis County Commissioner's Court by order requires theaudit to be performed by the Travis County auditor.

(c) The Travis County Commissioner's Court, on application made to the commissioner'scourt by TCESD #1 Board of Commissioners, may extend up to an additional 30 daysthe deadline for filing the audit report from TCESD #1.

(d) If TCESD #1 fails to complete and file the audit report within the designateddeadline, the Travis County Commissioner's Court may order the Travis Countyauditor to perform the audit and issue the report.

1. TCESD #1 shall pay all costs incurred by the Travis County auditor to performan audit and issue the report unless otherwise ordered by the Travis CountyCommissioner's Court.


FIDUCIARY POLICIES


FIDUCIARY POLICIES - 58

301.5 PURCHASING

(a) TCESD #1 Board of Commissioners shall go beyond state statues to avoid anyappearance of impropriety.

(b) TCESD #1 shall adopt a written policy governing all purchasing activities.

1. This policy shall include:

(a) Conflict of interest laws.

(b) Bidding requirements.

301.6 INTERNAL CONTROLS

(a) TCESD #1 shall establish the following internal controls:

1. All assets of TCESD #1 shall be recorded on an asset register.

(a) These shall be reqularly inventoried.

2. An appropriate division of duties.

3. Qualified personnel are assigned appropriate responsibilities.

4. Sound procedures are adopted for authorizing, recording, and reportingtransactions.

Policy




FIXED ASSETS - 59

FIXED ASSETS302.1 PURPOSE AND SCOPEThe purpose of this policy is to establish accountability for general fixed assets.

302.2 POLICY



Training - 60

Chapter 4 - Training

Policy




National Incident Management System (NIMS)Training - 61

National Incident Management System (NIMS)Training400.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the training requirements for Members to operate underthe Incident Command System (ICS) and the National Incident Management System (NIMS).

400.2 POLICY

(a) Travis County Emergency Services District #1 shall use NIMS/ICS in order toeffectively manage personnel and resources when responding to a wide range ofemergency incidents.

(b) All Travis County Emergency Services District #1 Members whose job duties mayinclude a role in emergency management or incident response shall be appropriatelytrained to the NIMS standards to improve all-hazards capabilities nationwide.

400.3 PROCEDURE

(a) All District personnel whose job duties that include a direct role in emergencymanagement or incident response shall complete the Federal EmergencyManagement Agency (FEMA) NIMS IS-700 course.

(b) Additional training shall be available on an as-needed basis, depending on the regionalrole of the District or the role of a Member within the District as follows:

1. Entry Level:

(a) FEMA IS-700: NIMS, An Introduction.

(b) ICS-100: Introduction to ICS or equivalent.

2. First Line, Single Resource, Field Supervisors:

(a) IS-700.A, ICS-100 and ICS-200: Basic ICS or its equivalent.

3. Middle Management: Strike Team Leaders, Division Supervisors, EmergencyOperations Center Staff:

(a) IS-700.A, IS-800.B NRF, ICS-100, ICS-200 and ICS-300.

4. Command and General Staff, Area Emergency and EOC Managers:

(a) IS-700.A, IS-800.B NRF, ICS-100, ICS-200, ICS-300 and ICS-400.

(c) Refresher training shall be offered on a regular basis to ensure that NIMS/ICSknowledge and skills are maintained, especially for personnel who are not regularlyinvolved in complex multijurisdictional incidents nationwide (i.e., incidents thatrequire responders to hold credentials under the National Emergency ResponderCredentialing System).


National Incident Management System (NIMS) Training


National Incident Management System (NIMS)Training - 62

400.4 TRAINING RECORDS

(a) The Training Captain shall maintain records of all NIMS training provided to Members.

(b) Records shall include, but are not limited to:

1. Dates of the training sessions.

2. Lists of the topics or a summary of the content of the training sessions.

3. Names or other identifiers and job titles of the Members who received thetraining.

4. Names, certificate numbers, and qualifications of persons conducting thetraining.

(c) The Training Captain shall maintain the training records in accordance withestablished records retention schedules.

Policy




Emergency Action Plan and Fire PreventionPlan Training - 63

Emergency Action Plan and Fire Prevention PlanTraining401.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for training in support of Travis CountyEmergency Services District #1 Emergency Action Plan and Fire Prevention Plan for all TravisCounty Emergency Services District #1 facilities.

401.2 POLICYTravis County Emergency Services District #1 shall provide training to all Members regarding theEmergency Action Plan (EAP) and Fire Prevention Plan (FPP).

401.3 TRAINING REQUIREMENTS

(a) The EAP and FPP training shall include, but is not limited to:

1. A review of the District's EAP and FPP including any information specific to eachMember’s workplace or assignment.

2. Information regarding the location of written copies of the EAP and FPP and howMembers may review the plans.

(b) The District shall designate and train a sufficient number of personnel to assist in thesafe and orderly emergency evacuation of Members and visitors in the event of anemergency.

(c) The District shall advise each Member of his/her responsibility under the plans at thefollowing times:

1. Initially when the plans are developed.

2. When the Member's responsibilities or designated actions under the planschange.

3. When the plans are changed.

(d) The District shall review with each Member upon his/her initial assignment those partsof the EAP and FPP that the Member shall know to protect themselves in the eventof an emergency.

401.4 TRAINING CAPTAIN RESPONSIBILITIES

(a) The Training Captain shall develop and schedule District’s EAP and FPP training.

(b) The Training Captain shall maintain records of all EAP and FPP training provided toMembers.

1. Records shall include, but are not limited to:


Emergency Action Plan and Fire Prevention Plan Training


Emergency Action Plan and Fire PreventionPlan Training - 64

(a) Dates of the training sessions.

(b) List of the topics or a summary of the content of the training sessions.

(c) Names or other identifiers and job titles of the Members who received thetraining.

(d) Names, certificate numbers, and qualifications of persons conducting thetraining.


Policy




Communicable Disease Training Program - 65

Communicable Disease Training Program402.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for a training program to ensure Membershave the skills and knowledge to protect themselves against communicable diseases.

402.2 POLICYTravis County Emergency Services District #1 shall prioritize Members’ health and safety by theprovision of initial and recurring communicable disease training.


(a) The Health and Safety Officer, working with the Training Captain, shall:

1. Develop and implement a training program on the Communicable DiseasesPolicy and an exposure control plan.

2. Maintain currency with all legal requirements concerning communicable diseasetraining mandates and reasonable training goals.

3. Maintain an up-to-date list of Members who require training.

4. Maintain class rosters and quizzes, and periodically review and update thetraining program.

5. Ensure that the training mandates documented in the exposure control plandeveloped by the Texas Department of State Health Services are incorporatedin the training provided (25 Tex. Admin. Code § 96.202).

402.4 MEMBER TRAININGMembers whose duties place him/her at risk for exposure to communicable disease shallreceive District provided, no-cost training during working hours.


(a) The Training Captain shall maintain records of all communicable disease trainingprovided to Members.



2. List of the topics or a summary of the content of the training sessions.




Communicable Disease Training Program


Communicable Disease Training Program - 66


Policy




Hazard Communication Program Training - 67

Hazard Communication Program Training403.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for training regarding District's hazardcommunication program. This policy identifies who shall receive training, training contentrequirements, when additional or supplemental training is required, and what record keeping isnecessary to comply with federal law and the Texas Public Employer Community Right-To-KnowAct (29 CFR 1910.1200; Tex. Health & Safety Code § 506.001 et seq.).


(a) Hazardous substance - Any substance that is a physical hazard, a health hazard, oris included in the list of hazardous substances.

(b) Health hazard - Any substance for which there is statistically significant evidencethat acute or chronic health effects may occur in exposed Members. Substancesmay include carcinogens, toxic or highly toxic agents, reproductive toxins, irritants,corrosives, sensitizers, hepatoxins, nephrotoxins, neurotoxins, agents which act onthe hematopoietic system, and agents which damage the lungs, skin, eyes, or mucousmembranes.

403.2 POLICYThe District in accordance with the Hazard Communication Policy, shall provide Members witheffective information and training on hazardous substances in their work area at the time of theirinitial assignment and when a new hazard is introduced.

403.3 TRAINING REQUIREMENTSThe initial hazard communication program training shall include, but is not limited to, the followingtopics:

(a) Operations in the work area where hazardous substances are present.

(b) The location and availability of information regarding any hazardous substances andSafety Data Sheets (SDS), as required by the state.

(c) Methods and observations that may be used to detect the presence or release of ahazardous substance in the work area.

(d) Physical and health hazards of the substances in the work area and protectivemeasures, including specific procedures the District has implemented to protectMembers from exposure to hazardous substances.

1. These shall include appropriate work practices, emergency procedures, andpersonal protective equipment (PPE).

(e) Labeling system and the SDS, and how the appropriate hazard information can beobtained and used.


Hazard Communication Program Training


Hazard Communication Program Training - 68


(a) The Training Captain shall maintain records of all hazard communications programtraining provided to Members.



2. List of the topics or a summary of the content of the training sessions.

3. Names or other identifiers and job titles of the members who received thetraining.



Policy




Fire Apparatus Driver/Operator Training - 69

Fire Apparatus Driver/Operator Training404.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements that enhance the safety of Members and thepublic by ensuring that all Travis County Emergency Services District #1 Members, including tilleroperators, who operate firefighting apparatus as part of their duties, receive appropriate training.

404.1.1 DEFINITIONSDefinitions related to this policy include:

Tiller operator - The driver of the rear free-axle portion of a ladder truck.

404.2 POLICYIt is the policy of the Travis County Emergency Services District #1 that all Members who operatefirefighting apparatus, including tiller operators, shall successfully complete driver training thatmeets or exceeds the requirements of National Fire Protection Association (NFPA) 1002, 2009edition, or the Texas Commission on Fire Protection (TCFP) voluntary driver/operator certification.

(a) Training shall include written, oral and practical evaluations to demonstrateproficiency.

(b) The Training Captain shall annually audit and update driver/operator training materialsto ensure compliance with local, state and federal requirements.

404.3 PROCEDURESAll Members who operate firefighting apparatus, including tiller operators, shall have certificationand training validating competent operational and driving skills consistent with NFPA 1002, or theTCFP certification (37 Tex. Admin. Code § 433.1; 37 Tex. Admin. Code § 433.201).


(a) The Training Captainshall ensure that any Member required to drive fire apparatus asa part of his/her normal duties has received all training required for competent, safeoperation of the apparatus.

(b) The Training Captain shall coordinate with the District Member appointed to monitordriver's license status to ensure Members have valid drivers' licenses, in accordancewith the Driver's License Requirements Policy.

Policy




Hazardous Materials (HAZMAT) Training - 70

Hazardous Materials (HAZMAT) Training405.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for training meeting state requirementsregarding the Travis County Emergency Services District #1 Hazardous Materials (HAZMAT)response program. This policy identifies the level of training Members shall receive, whenadditional or supplemental training is required, and the required training records.

405.2 POLICYTravis County Emergency Services District #1 Members whose duties include a role in theHAZMAT response program shall receive training to the level at which they are expected tooperate in a HAZMAT environment or at an incident involving hazardous materials.


(a) HAZMAT training shall be based on the duties and functions performed by eachMember.

1. This shall include training specific to the Incident Commander (IC), awareness oroperations level, and HAZMAT technician or specialist (29 CFR 1910.120(q)(6)).

(b) Competencies required for all new Members shall be conveyed through training beforeparticipation in an incident.

(c) Any Member who participates or is expected to participate in an emergency responseinvolving HAZMAT shall objectively demonstrate competency in the areas listedbelow.

405.3.1 FIRST RESPONDER AWARENESS

(a) First responder awareness level training shall be provided to all Members likely towitness or discover a hazardous substance release and those trained to initiate anemergency response sequence by notifying the proper authorities of the release.

(b) Members with this level of training shall demonstrate competency in the understandingand recognition of a hazardous substance release.

405.3.2 HAZMAT FIRST RESPONDER OPERATIONS (FRO)

(a) First responder operations (FRO) level training shall be provided for Members whorespond to releases or potential releases of hazardous substances as part of the initialresponse to the site for the purpose of protecting nearby persons, property, or theenvironment from the effects of the release.

(b) Members with this level of training shall be trained to respond in a defensive fashionwithout attempting to stop the release.

1. This Member’s function shall be to contain the release from a safe distance,prevent spreading, and prevent exposures.


Hazardous Materials (HAZMAT) Training



405.3.3 HAZMAT TECHNICIAN

(a) HAZMAT technician level training shall be provided to all Members who respond toreleases or potential releases of hazardous substances for the purpose of stoppingthe release.

(b) Members with this level of training shall assume a more aggressive role byapproaching the point of release in order to plug, patch, or otherwise stop the releaseof a hazardous substance.

405.3.4 HAZMAT SPECIALIST

(a) HAZMAT specialist level training shall be provided to all Members who respond withand provide support to, HAZMAT technicians.

(b) Members with this level of training shall have a more direct or specific knowledge ofthe various hazardous substances requiring containment.

(c) A HAZMAT specialist may also act as a site liaison to government authorities regardingsite activities.

405.3.5 HAZMAT INCIDENT COMMANDER

(a) HAZMAT IC level training shall be provided to all Members who may be responsiblefor all decisions relating to the management of a HAZMAT incident.

405.3.6 HAZMAT EMERGENCY RESPONSE PLAN

(a) An emergency response plan shall be developed and implemented to addresspre-emergency planning and coordination with additional responders prior to thecommencement of emergency response operations.

(b) The plan shall identify Members’ roles, lines of authority, and communications for allMembers.

(c) The plan shall be in writing and available for inspection and copying by Members, theirrepresentatives, and Texas Commission on Fire Protection (TCFP) personnel.

405.3.7 HAZMAT ANNUAL REFRESHER TRAINING

(a) Members who receive an initial level of training in accordance with this policy shallreceive annual refresher training of sufficient and necessary content and duration tomaintain their competency.

(b) A demonstration of competency in those areas at least yearly shall serve as refreshertraining.

405.4 BASELINE PHYSICAL FOR HAZMAT TEAM MEMBERS

(a) Members of an organized, designated HAZMAT team and HAZMAT specialists shallreceive a baseline physical examination.

(b) Members of a designated HAZMAT team shall receive medical examinations andconsultations on the following schedules:





1. Prior to assignment.

2. At least once every 12 months.

3. At termination of employment or reassignment to duties not covered by thispolicy.

4. As soon as possible upon notification that a Member has developed signs orsymptoms indicating possible overexposure to hazardous substances or healthhazards.

5. As soon as possible upon notification that aMember has been injured or exposedabove the permissible exposure limits or published exposure levels in anemergency situation.

(c) The frequency of a Member’s examinations may be increased if the examiningphysician determines that it is medically necessary.

(d) Medical examinations shall include medical and work history.

(e) Emphasis shall be placed on any symptoms related to the handling of, or exposureto, hazardous substances, or health hazards.

(f) Medical examinations shall address fitness for duty, especially as it pertains to wearingpersonal protective equipment under conditions that may be encountered on-duty.

(g) The content of medical examinations shall be made available to the Member asdetermined by the attending physician.

405.4.1 HAZMAT MEDICAL SURVEILLANCE

(a) Members of an organized and designated HAZMAT team and HAZMAT specialistsshall receive a baseline physical examination and medical surveillance.

(b) Any emergency response Member exhibiting signs or symptoms which may haveresulted from exposure to hazardous substances during the course of an emergencyincident, either immediately or subsequently, shall be provided with medicalconsultation.

(c) Accurate records of the medical surveillance required by this policy shall be retainedfor the duration of the Member’s employment plus 30 years.

1. This record shall contain at a minimum the following information:

(a) Name and social security number of the Member.

(b) Physician’s written opinions, recommended limitations, and results ofexaminations and tests.

(c) Member medical complaints related to exposure to hazardous substances.

(d) Copy of the information provided to the physician by the District, with theexception of District policies.






(a) The Training Captain shall maintain records of all HAZMAT training provided toMembers.




(a) Specific content required by regulation covered.

(b) Manufacturer’s recommendations (as applicable).

(c) Manufacturer’s operations/service/maintenance manuals (as applicable).

3. Names or other identifiers and job titles of all Members who received the training.


5. Demonstration that learning took place (e.g., evaluation, quiz, test).

(c) The Training Captainshall maintain the training records in accordance with establishedrecords retention schedules.

Policy




Hearing Conservation and Noise ControlTraining - 74

Hearing Conservation and Noise ControlTraining406.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for hearing conservation and noise controltraining for Members exposed to noise above levels determined to be harmful.

406.2 POLICYTravis County Emergency Services District #1 shall promote Member health and safety byestablishing hearing conservation and noise control training and requiring Member participation.The hearing conservation program shall include parameters for permissible noise exposure limits,monitoring guidelines, audiometric testing procedures, hearing protection equipment and training,and documentation of the District's efforts.


(a) The The procedures documented in this manual shall comprise the hearingconservation and noise control training for the Travis County Emergency ServicesDistrict #1.

(b) The Training Captain shall ensure that the appropriate Members are enrolled in thetraining.

(c) Captain or Lieutenants shall ensure that Members attend scheduled testing andtraining.

406.3.1 NOISE EXPOSURE LIMITSTravis County Emergency Services District #1 shall ensure that each Member is provided withprotection against the effects of noise exposure when the sound levels exceed levels noted in29 CFR 1910.95.

406.3.2 HEARING PROTECTORS

(a) When control measures fail to reduce sound levels to an acceptable level for theamount of exposure, the District shall provide personal protective equipment to allMembers subject to the noise exposure and require that it be used.

(b) Members shall have the opportunity to select hearing protectors from a varietyprovided by the District.

(c) The District shall ensure proper initial fit and correct use of hearing protectors.

(d) The District shall provide training in the use and care of the equipment.

406.3.3 HEARING PROTECTOR ATTENUATION

(a) Travis County Emergency Services District #1 shall evaluate hearing protectorattenuation for the specific noise environments where the protector is used.


Hearing Conservation and Noise Control Training


Hearing Conservation and Noise ControlTraining - 75

(b) Evaluation methods shall be consistent with those described in 29 CFR 1910.95.

(c) The District shall provide more effective hearing protectors as necessary.

406.3.4 MONITORINGTo enable the proper selection of hearing protectors, Travis County Emergency Services District#1 shall monitor noise levels in the workplace by either area monitoring or personal monitoringrepresentative of a Member’s exposure.

406.3.5 AUDIOMETRIC TESTING PROGRAM

(a) Travis County Emergency Services District #1 shall provide audiometric testing andevaluation to all Members exposed to noise levels in excess of those consideredpermissible.

(b) The District shall provide baseline audiometric testing (preceded by at least 14 hourswithout exposure to workplace noise) within six months of the first noise exposure,and annually thereafter.

(c) Each Member’s annual audiogram shall be compared to that Member’s baselineaudiogram to determine if the audiogram is valid and if a standard threshold shift hasoccurred.

(d) All audiometric testing shall be conducted by properly trained audiometricprofessionals.


(a) The Training Captain shall maintain records of all hearing conservation programtraining provided to Members.



2. Lists of topics or a summary of the content of the training sessions.



5. Copies of baseline and annual audiometric testing and evaluation documents.


Policy




Firefighter Health, Safety and Survival Training- 76

Firefighter Health, Safety and Survival Training407.1 PURPOSE AND SCOPEThe purpose of this policy is to encourage a culture of safety first in an effort toincrease firefighter health, safety and survival, and reduce the number of preventable injuries anddeaths.

407.2 POLICYTravis County Emergency Services District #1 shall be committed to providing leadership,accountability and training regarding firefighter health, safety and survival.

407.3 MEMBER RESPONSIBILITIES

(a) Members shall participate in the health, safety and survival training required bythe District.

(b) Members shall be responsible for their own actions and shall conform to Travis CountyEmergency Services District #1 safety standards, practices, and training.

(c) Any Member who observes another Member engating in unsafe behavior shall reportthe behaviour to his/her supervisor as soon as reasonably practicable.

407.4 SUPERVISOR RESPONSIBILITIES

(a) Captain or Lieutenants shall ensure that Members attend required health, safety andsurvival training.

(b) All supervisors shall model safe behaviors and take appropriate action when unsafebehaviours are observed or reported.


(a) The Training Captain shall identify the health, safety and survival training required bythe District.

(b) Required training may include safety-related courses of the National FallenFirefighters Foundation (NFFF), National Fire Academy, International Association ofFire Chiefs, International Association of Firefighters or other nationally recognized fireservice organizations.

(c) Required training for all Members shall include the Courage to Be Safe® course ofthe NFFF (37 Tex. Admin. Code § 435.25).

(d) Training shall include the Leadership So Everyone Goes Home® course of the NFFFfor all supervisors.


Firefighter Health, Safety and Survival Training


Firefighter Health, Safety and Survival Training- 77


(a) The Training Captain shall maintain records of health, safety and survival trainingreceived by Members.



2. A list of the topics or a summary of the content of the training sessions.

3. The names or other identifiers and job titles of the Members who received thetraining.

4. The names, certificate numbers, and qualifications of persons conducting thetraining.


Policy




CPR and Automated External DefibrillatorTraining - 78

CPR and Automated External DefibrillatorTraining408.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the training requirements for Members to maintainthe current and valid certificate required to perform CPR and to use an Automated ExternalDefibrillator (AED) pursuant to Texas law and Department of State Health Services (DSHS) rulesand regulations.


Automated External Defibrillator (AED) - An external defibrillator capable of cardiac rhythmanalysis and that will charge, with or without further operator action, and deliver a shock afterelectronically detecting and assessing ventricular fibrillation or rapid ventricular tachycardia.

Certified Emergency Medical Services (EMS) instructor - An individual who has receivedtraining approved by the DSHS to conduct the classroom or laboratory portion of an EMS trainingcourse (25 Tex. Admin. Code § 157.44).

Course medical director - A licensed physician approved by the DSHS with experience in andcurrent knowledge of emergency care who shall provide direction over all instruction and clinicalpractice required in EMS training courses (25 Tex. Admin. Code § 157.2).

Medical supervision - Direction given to EMS personnel by a licensed physician under the termsof the Medical Practice Act and rules promulgated by the Texas Medical Board pursuant to theterms of the Medical Practice Act (25 Tex. Admin. Code § 157.2).

408.2 POLICY

(a) Travis County Emergency Services District #1 Members whose duties include the useof an AED or the performance of CPR shall receive initial and recertification training tomaintain the current and valid certificate required to use such equipment and/or skills.

(b) Initial training and recertification shall consist of TDH-approved courses and shall beprovided by EMS instructors at the appropriate health care provider level.

408.3 REQUIREMENTS

(a) CPR and AED training shall include:

1. Proper use, maintenance, and periodic inspection of the AED.

2. The importance of CPR, defibrillation, Advanced Life Support (ALS), adequateairway care, and internal emergency response system, if applicable.

3. Assessment of an unconscious patient to include evaluation of the airway,breathing, and circulation to determine cardiac arrest.


CPR and Automated External Defibrillator Training



4. The administration of CPR, obstructed airway, and other health care providerCPR curriculum skills.

5. Information relating to AED safety precautions to enable the administration of ashock without jeopardizing the safety of the patient, rescuers, or other nearbypersons.

6. Recognition that an electrical shock has been delivered to the patient and thatthe defibrillator is no longer charged.

7. Rapid, accurate assessment of the patient’s post-shock status.

8. The appropriate continuation of care following a successful defibrillation.

(b) Members shall pass a written and skills examination with a pre-established standardto receive authorization to perform CPR and use the defibrillator.

1. The skills test shall measure the ability to evaluate and manage the conditionsdescribed in the clauses above.

(c) CPR and AED training provided by the District shall be approved and monitored bythe District Course Medical Director.

(d) The District shall approve any written and skills examinations required for coursecompletion.

(e) The DSHS shall approve AED instructors and designated public safety AED serviceproviders.


(a) The Training Captain shall be responsible for maintaining records of all CPR andAED training provided to Members, in accordance with DSHS regulations and underDistrict medical supervision.


1. The dates of the training sessions.

2. A list of the topics or a summary of the content of the training sessions.

3. The names or other identifiers and job titles of the Members who received thetraining.

4. The names, certificate numbers, and qualifications of the persons conductingthe training.



CPR and Automated External Defibrillator Training



408.5 MANDATORY REPORTING

(a) The EMS supervisor shallcollect and record AED use data from district-approvedPatient Care Reports (PCRs).

(b) PCRs shall be maintained for a minimum of five years.

(c) Procedures shall be established for the collection, maintenance and evaluation ofpatient medical records in order to report annually to the medical supervision on thetotal number of patients defibrillated and appropriate patient follow-up data, as mightbe required.

Policy




Heat Illness Prevention Training - 81

Heat Illness Prevention Training409.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for the maintenance of and training forthe prevention of heat illness in Members who are exposed to high-heat conditions. This policyidentifies which Members shall receive training, the required curriculum, supervisory training andresponsibilities, and training record documentation.


(a) Acclimatization - The temporary adaptation of the body to work in the heat.Acclimatization peaks in most people within four to 14 days of working at least twohours per day in the heat.

(b) Heat-related illness - A serious medical condition resulting from the body’s inabilityto cope with a particular heat load and includes, but is not limited to, heat cramps,heat exhaustion, heat syncope (temporary loss of consciousness usually related toinsufficient blood flow to the brain), and heat stroke.

409.2 POLICY

(a) Travis County Emergency Services District #1 shall promote Member health andsafety by establishing a heat illness prevention training program and requiring Memberparticipation.

(b) In addition to the safety precautions described in the Heat Illness Prevention ProgramPolicy, the District shall ensure that effective training is provided to Members beforethe Member begins work that may reasonably be anticipated to result in heat illness.


(a) Training shall be provided to all Members whose duties may include exposure to high-heat conditions.

(b) Training shall include:

1. Environmental and personal risk factors for heat illness.

2. Procedures for compliance with the state requirements for the prevention of heatillness.

3. Importance of frequent consumption of small quantities of water and electrolytereplacement fluid, up to four cups per hour, when the work environment is hotand Members are likely to be sweating more than usual in the performance oftheir duties.

4. Importance of acclimatization.


Heat Illness Prevention Training


Heat Illness Prevention Training - 82

5. Different types of heat illness and the common signs and symptoms of heatillness.

6. Importance of Members immediately reporting to a supervisor, directly orthrough others, symptoms or signs of heat illness in themselves or in coworkers.

7. Procedures for responding to symptoms of possible heat illness, including howEmergency Medical Services (EMS) is to be provided if necessary.

8. Procedures for contacting EMS and, if necessary, for transport of Members to aplace where they can be reached by an EMS provider.

9. Procedures for ensuring that, in the event of an emergency, clear and precisedirections to the work site can and are provided to other emergency responders.

409.4 SUPERVISOR TRAINING REQUIREMENTS AND RESPONSIBILITIESSupervisors shall be provided with additional training on the following topics prior to supervisingMembers work in the heat:

(a) Procedures to follow to implement the applicable provisions in this policy.

(b) Procedures to follow when a Member exhibits symptoms consistent with possible heatillness, including emergency response procedures.

(c) Procedures for moving or transporting a Member to a rendezvous location accessibleto an EMS provider, if necessary.


(a) The Training Captain shall maintain records of all heat illness prevention trainingprovided to Members.







Policy




Repetitive Motion Injuries and ErgonomicsTraining - 83

Repetitive Motion Injuries and ErgonomicsTraining410.1 PURPOSE AND SCOPEThe purpose of this policy is provide requirements on the minimization of the occurrence of work-related repetitive motion injuries (RMIs) through work site evaluation, control of exposures, andtraining of Members whose assigned duties have a risk of RMIs.

410.2 POLICY

(a) Travis County Emergency Services District #1 shall provide initial training to Memberswhen their assigned duties have a risk of RMIs, as duties change, and when Membersencounter new exposures to the risk of RMIs.

(b) The District shall correct any exposure that has caused an RMI in a timely manner.When the exposure cannot be corrected, the District shall take steps to minimizeMember exposure to the degree feasible, considering engineering controls such asworkstation redesign, adjustable fixtures or tool redesign, and administrative controlssuch as job rotation, work pacing, or work breaks.


(a) Members shall be provided training that includes, but is not limited to, an explanationof:

1. The District's program to minimize RMIs.

2. Exposures associated with RMIs.

3. Symptoms and consequences of injuries caused by repetitive motion.

4. Importance of reporting symptoms and injuries to the District.

5. Methods used by the District to minimize RMIs.

(b) Refresher training shall be provided on an annual basis.

(c) Members shall receive RMI prevention training prior to the performance of dutiesknown to be associated with the following circumstances:

1. Work-related causation - RMIs are predominantly caused (e.g., 50 percent ormore) by a repetitive job, process or operation.

2. Relationship between RMIs and the workplace - Members incurring RMIswere performing a job, process, or operation of identical work activity. Identicalwork activity means that the Members were performing the same repetitivemotion task (e.g., word processing, assembly, or loading).


Repetitive Motion Injuries and Ergonomics Training


Repetitive Motion Injuries and ErgonomicsTraining - 84

3. RMIs as musculoskeletal injuries objectively identified and diagnosed by alicensed physician.

4. RMIs reported by members to the District in the previous 12 months.

410.4 ADDITIONAL TRAINING AND INFORMATION

(a) Additional training and information shall be provided to Members when:

1. The work site evaluation is updated.

2. Exposure control measures are updated.

3. The District becomes aware of new work-related exposures associated withRMIs.

(b) The District shall provide refresher training on an annual basis at a minimum.


(a) The Training Captain shall maintain records of all RMI prevention training providedto Members.





4. Names, certificate numbers, and qualifications of the persons conducting thetraining.


Policy




Respiratory Protection Training - 85

Respiratory Protection Training411.1 PURPOSE AND SCOPEThe purpose of this policy is toprovide requirements to protect the health of Members throughappropriate training on the use of respirators to avoid breathing air contaminated with harmfuldusts, fogs, fumes, mists, gases, smokes, sprays, and vapors.

This policy identifies which Members shall receive respiratory protection training, the minimumtraining curriculum, and the requirements for recurrent training.


Respirator or respiratory protection - Personal protective equipment (PPE) designed to protectthe wearer from airborne contaminants, oxygen deficiency, or both.

411.2 POLICYTravis County Emergency Services District #1 shall protect the health of Members by providingrespiratory protection training.


411.3.1 IDENTIFICATION OF MEMBERS TO BE TRAINED

(a) The District shall provide effective respiratory protection training to all Members whoare required or expected to use respirators.

(b) Members shall be trained, based on their duties, if they:

1. Use respirators.

2. Supervise respirator users.

3. Issue, repair, or adjust respirators.

411.3.2 MANNER OF TRAINING

(a) The District shall present effective training using qualified instructors.

(b) Training may be provided using audiovisuals, slide presentations, formal classroomdiscussion, informal discussions during safety meetings, training programs conductedby outside sources, or a combination of these methods.

(c) Instructors shall be available to provide responses to questions, evaluate theparticipants' understanding of the material, and provide other instructional interaction.

(d) Respirators used in training shall be cleaned and disinfected after each use.

411.3.3 FREQUENCY OF TRAINING

(a) The District shall provide respiratory protection training:


Respiratory Protection Training



1. Initially, before worksite respirator use begins.

2. Periodically but within 12 months of the previous training.

3. Additionally, when the following occurs:

(a) The Member has not retained knowledge or skills.

(b) Changes in the worksite or type of respirator make previous trainingincomplete or obsolete.

(b) After completing initial training, each Member shall practice, at least quarterly, for eachtype and manufacturer of respiratory equipment available for use, the step-by-stepprocedure for donning the respirator and evaluating it for proper function.

411.3.4 CONTENTS OF TRAINING

(a) Members shall receive training for each type and manufacturer of respiratoryequipment available for use, including the step-by-step procedure for donning therespirator and checking evaluating it for proper function.

(b) Required training shall include:

1. Recognition of hazards that may be encountered.

2. Understanding the components of the respirator.

3. Understanding the safety features and limitations of the respirator.

4. Donning and doffing the respirator.

(c) Members shall be trained in accordance with the manufacturer’s instructions onemergency procedures, such as the use of the regulator bypass valve, correctiveaction to take for facepiece and breathing tube damage, and breathing directly fromthe regulator (where applicable).

411.3.5 SUCCESSFUL COMPLETIONTo successfully complete training, Members shall demonstrate the following knowledge and skills,as required by their duties:

(a) Why the respirator is necessary, including identification of respiratory hazards, suchas hazardous chemicals, the extent of the Members’ exposure, and potential healtheffects and symptoms.

(b) The respirator’s capabilities and limitations, including how the respirator providesprotection and why air-purifying respirators cannot be used in oxygen-deficientconditions.

(c) How improper fit, use, or maintenance can compromise the respirator’s effectivenessand reliability.

(d) How to properly inspect, don, seal check, use, and doff the respirator.

(e) How to clean, disinfect, repair, and store the respirator.

(f) How to use the respirator effectively in emergency situations, including what to dowhen a respirator fails, and where emergency respirators are stored.


Respiratory Protection Training



(g) Medical signs and symptoms that may limit or prevent the effective use of respirators.

(h) The District's general obligations pursuant to regulations of the Texas Commission onFire Protection (37 Tex. Admin. Code § 435.3).


(a) The Training Captain shall maintain records of all respiratory protection trainingprovided to Members.

(b) At a minimum, the District shall document:





5. Documentation of each member’s demonstrated performance in meeting thestandards detailed in this policy.


Policy




Wildland Fire Shelter Deployment Training - 88

Wildland Fire Shelter Deployment Training412.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure Members who may participate in wildland firefighting,perform in-field investigations of wildland fires, or provide in-field support services to wildlandfirefighting operations receive initial and recurrent training regarding the quick and effectivedeployment of a wildland fire shelter.

412.2 POLICYTravis County Emergency Services District #1 shall provide initial and recurrent wildland fireshelter deployment training to District Members who may be exposed to wildland fire conditions.

412.3 PROCEDURE

(a) The Training Captain shall schedule wildland fire shelter deployment training annually,prior to the anticipated beginning of the main wildland fire season.

(b) All new Members shall receive wildland fire shelter deployment training prior toassignment to field operations.

(c) Annual fire shelter deployment training shall include, but is not limited to:

1. A review of the National Wildfire Coordinating Group (NWCG) pamphlet entitledNational Fire Equipment System (NFES) #2710 “The New Generation FireShelter.”

2. Either instructor-based fire shelter orientation or viewing of the NWCG FireShelter Training video NFES #2711 or #2712.

3. Performance of practice fire shelter deployment using NWCG recommendedtasks and scenarios that include:

(a) Standard fire shelter deployment, including the clearance of a 4-foot by 8-foot site in preparation for deployment of the shelter.

(b) Proper use of fire shelter shake handles.

1. Members shall practice locating and grasping the shake handlescorrectly to ensure that the shelter opens quickly, permitting the userto enter the shelter quickly.

(c) Deployment of the shelter while prone on the ground, including practicalexercises in the deployment of the shelter from the ground.

(d) Practical exercise in doffing of extra gear, removal of the shelter whileescaping, and using the partially unfolded shelter as a heat shield whileescaping.


Wildland Fire Shelter Deployment Training


Wildland Fire Shelter Deployment Training - 89

(e) Practical exercise in deploying the fire shelter in a strong wind (usingnatural or machine-created wind).

(f) Practical exercise in lying prone inside the shelter for a prolonged time.

(d) Fire shelter deployment training shall not be conducted in a live fire situation.


(a) The Training Captain shall maintain records of all wildland fire shelter deploymenttraining provided to Members.

(b) Training documentation shall include:


2. Lists of topics or a summary of the content of the training sessions.



5. Documentation of each Member’s demonstrated performance in meeting thestandards detailed in this policy.

(c) The Training Captain shall maintain training records in accordance with establishedrecords retention schedules.

Policy




Health Insurance Portability and AccountabilityAct (HIPAA) Training - 90

Health Insurance Portability and AccountabilityAct (HIPAA) Training413.1 PURPOSE AND SCOPEThe purpose of this policy is to establish training requirements for the recognition and protectionof health information (PHI), as documented in the Health Insurance Portability and AccountabilityAct (HIPAA), its implementing regulations and Texas law (42 USC § 201; 45 CFR 164.530; Tex.Health & Safety Code § 181.101 et seq.).

413.1.1 DEFINITIONSDefinitions related to this policy shall include (45 CFR 160.103):

(a) Health information - Information, whether oral or recorded in any form or medium,that is created or received by a health care provider, health plan, or employer andrelates to a person’s past, present, or future physical or mental health or condition, orpast, present, or future payment for the provision of health care.

(b) Individually identifiable health information - Health information, includingdemographic information, created or received by a covered entity or employer thatrelates to an individual’s past, present, or future physical or mental health or condition,the provision of health care to an individual, or the past, present, or future paymentfor the provision of health care to an individual, that can either identify the individualor provide a reasonable basis to believe the information may be used to identify theindividual.

(c) Protected health information (PHI) - Individually identifiable health informationcreated or received by a covered entity or employer. The information is protectedwhether it is in writing, in an electronic medium, or communicated orally.

413.2 POLICY

(a) Travis County Emergency Services District #1 shall provide HIPAA privacy training toall Members as necessary and appropriate for their duties and to apply appropriatesanctions against Members who violate the privacy policies and procedures (45 CFR164.530(b); 45 CFR 164.530(e)).

(b) The District shall ensure that no Member is retaliated or discriminated against for filinga complaint about violations of HIPAA regulations (45 CFR 164.530(g)).


(a) To ensure confidentiality and compliance with the HIPAA regulations, the District shallprovide training to all Members likely to have access to PHI.

(b) The training shall be completed for all newly hired Members prior to being permittedaccess to PHI or not later than the 90th day after the date the Member is hired (Tex.Health & Safety Code § 181.101(b)).


Health Insurance Portability and Accountability Act (HIPAA) Training


Health Insurance Portability and AccountabilityAct (HIPAA) Training - 91

(c) Training for all current Members shall occur when material changes are made to theDistrict’s privacy policies and procedures.

(d) The Training Captain shall establish a periodic schedule for retraining and a methodof ensuring that all Members acknowledge receipt of all HIPAA training (45 CFR164.530(b); Tex. Health & Safety Code § 181.101(d)).

(e) Training shall include a review of the:

1. District’s statutory obligations imposed by HIPAA.

2. Patient Medical Record Security and Privacy Policy, including a thoroughtreatment of the security procedures the District uses to protect written andelectronic health information.

3. Methods and procedures to be used during the collection of PHI.

4. HIPAA-imposed statutory limitations on the dissemination of PHI to the familymembers of patients.

5. Procedures used when responding to media requests for information regardingincidents at which the District provided medical services.

6. Procedures for the secure destruction of written instruments containing PHI,including handwritten field notes, Patient Care Reports, or other documentscontaining PHI.

7. Approved method for transferring PHI to receiving hospitals or other receivingmedical facilities.

8. Photography and Electronic Imaging Policy as it pertains to PHI.

9. District's procedures for protecting Member health information.

413.4 TRAINING RECORDSThe Training Division shall maintain the records of all HIPAA-related training for all Members forsix years (45 CFR 164.530(j); Tex. Health & Safety Code § 181.101(d)).

Policy




Training for volunteer firefighters - 92

Training for volunteer firefighters414.1 PURPOSEThe purpose of this policy is to document the requirements for training of volunteer firefighters.

414.2 POLICY

(a) Volunteer firefighters shall meet the criteria and training requirements set out by theState Firemen's and Fire Marshal's Association.

(b) Volunteer firefighters shall receive the same in-service training as regular firefighterfull time personnel in the functions that the volunteer firefighters are designated byTCESD1 to perform.

Policy




Field Training Officers/EMS Preceptors - 93

Field Training Officers/EMS Preceptors415.1 PURPOSEThe purpose of this policy is to document the requirements for becoming a Field Training Officer/EMS Preceptor and for maintaining this status.

415.2 POLICYPer the Texas Engineering Extension Service (TEEX) Emergency Services Training Institute(ESTI) ES EMS 905 TR v.8.7

The Preceptor shall:

(a) Hold certification or licensure as designated by the organization/agency hosting thefield/clinical rotation.

(b) Hold an authorized certification from the Department of State Health Services forinternship/ride-outs.

(c) Possess a current medical control authorization from the Medical Director.

415.3 CERTIFICATIONSPreceptors shall be currently certified as one or more of the following:

(a) Texas Department of health EM Educator's Instructor

(b) American Heart Association Advanced Cardiac Life Support Instructor

(c) Basic Life Support Instructor

(d) Pediatric Advanced Life Support Instructor

(e) Instructor-Trainer, Affiliate Faculty, and/or National Association of EMT's/AmericanCollege of Surgeons as a Pre-Hospital Trauma Life Support Instructor or Instructor/Coordinator

415.4 PREFERRED TRAININGPreferred Training for Preceptors shall includes:

(a) Successful completion of the National Association of EMS Educators' Instructor course

(b) Documentation of instruction in adult education methodology through the completionof college-level course or recognized programs in adult education such as thoseoffered by:

1. Texas Commission of Law Enforcement Officer Standards and Education(TCLEOSE)

2. Texas Commission on Fire Protection (TCFP), Or TEEX

3. And/or other evidence of knowledge and skills in effective instructional deliveryacceptable to TEEX's EMS Program Director and/or the Medical Director.


Field Training Officers/EMS Preceptors


Field Training Officers/EMS Preceptors - 94

415.5 REQUIRED ORIENTATION AND INTERNSHIPSPreceptors shall complete:

(a) EMS Program Field/Clinical Internship Program Policies and Procedures Orientation.

1. Topics must include:

(a) Preceptor's roles, responsibilities, and requirements

(b) Internship's philosophy (competency based approach)

(c) Internship's objectives and minimum requirements

(d) Required documentation such as clinical objectives, field internshiprequirements, clinical proficiency checks, and Preceptor's statement ofentry-level competency

(e) Operational policies and procedures

(b) Clinical Teaching Techniques Orientation

1. Including procedures for dealing with unsatisfactory progress.

Policy




Training Records - 95

Training Records416.1 PURPOSE AND SCOPEThe purpose of this policy is to establish procedures for accumulating and maintaining records ofall training provided by the District and all training received by individual district members. Thispolicy shall apply to all training received but particularly training that is mandated by an externalforce such as a law, statue or regulation.

416.2 POLICYTravis County Emergency Services District #1 shall maintain comprehensive records of all trainingprovided by the District and all training received by District Members. The Training Captain or theauthorized designee shall create and maintain training records. All Members of the District shallassist the Training Division in the documentation of training activities by signing course rosters,submitting certificates of completion from outside training, or providing other means of trainingdocumentation.

Training records may be documented using either hard copies stored in a traditional filingsystem or via electronic files. All electronic training records shall be redundantly storedusing District approved secure electronic file storage systems.

416.3 MASTER TRAINING CALENDAR

(a) The Training Division shall create and maintain an annual master training calendarfor the District.

(b) This calendar shall document all District provided, regularly scheduled trainingopportunities.

(c) The master training calendar shall be a living document, reflecting any changes madein the actual training schedule or actual training opportunities provided throughout theyear.

(d) The types of training opportunities that shall be included in the master training calendarare:

1. All federal or state mandated training. Examples include courses addressingsexual harassment prevention, heat illness prevention, medical records privacy,personal protective equipment, bloodborne pathogens, CPR, and hearingprotection.

2. All federal or state mandated training drills, manipulative drills, skills, orequipment testing, including annual audiograms and fit testing for OccupationalSafety and Health Administration/National Institute for Occupational Safety andHealth (OSHA/NIOSH)-approved masks and respirators.

3. All Texas Commission on Fire Protection (TCFP) training provided by orreceived by the District.


Training Records



4. Specific training and certification for “all-hazards” positions, based on theIncident Command System (ICS), the National Incident Management System(NIMS), or other NIMS-compliant incident management system.

5. All NIMS, ICS, and NIMS-compliant incident management system courses.

6. All Emergency Medical Services (EMS) pre-hospital care, continuing educationcourses, or programs provided by District.

7. Training opportunities scheduled through the Training Division and intended tobe provided division-wide to each of the Divisions.

8. Training opportunities using instruction from outside the District.

9. Interagency cooperative training programs or activities.

10. Regularly scheduled skills, drills, or job performance training and testingevolutions.

11. Training for certain members pursuant to the Texas Public Information Act.

(e) Copies of each year’s master training calendar shall be maintained and retained in theTraining Division files based on District-established records retention schedules.

416.4 DIVISION TRAINING RECORDS

(a) The Training Captain shall maintain records of all training provided by all Divisionsof District.

(b) All Divisions shall submit documentation for each training session offered.

(c) The information in each record shall include, but is not limited to:

1. Course title.

2. An outline of the subject matter and specific details of any information mandatedby federal or state safety regulation, or other requirement.

3. Dates the course was provided to Members.

4. Instructor names, qualifications, and/or certifications.

5. Copies of course curriculum, course duration, information sheets, or othercourse content provided to Members.

6. Copies of course evaluations submitted by Members.

7. Attendance records for each course session, including each Member’s name orother identifier.


Training Records



416.5 INDIVIDUAL TRAINING RECORDS

(a) The Training Division shall create and maintain an individual training file for eachMember of the District.

(b) The training files shall be kept separate from the district’s personnel files.

(c) The Member training files shall be used to document a Member’s training courses andtraining-related programs and activities.

(d) The training files shall not be used to store any work-performance records, Memberconduct records, Member disciplinary records or any other documentation that is notspecifically training-related.

(e) Information entered into the Member training files shall be a permanent part of thatrecord.

(f) Training information or entries shall not be removed from the file unless the record isfound to be factually incorrect or erroneously entered into that Member’s training file.

(g) Each Member’s training file shall be part of that Member’s permanent record of activitywhile employed by the District.

(h) When a Member ends employment with the District, that Member’s training file shallbe archived and maintained for a minimum of seven full calendar years followingthe Member’s separation from service or in accordance with the district’s establishedrecords retention schedule.

(i) Members of the District shall be provided access to their individual training file uponrequest.

1. A Member may request to review his/her training file either verbally or in writing.

(j) The Training Division shall facilitate those requests as soon as practicable but in allcases within 21 days of the Member’s request to review his/her file.

(k) Members shall not remove any document or information from the training file withoutthe express approval of the Training Captain.

(l) Members shall not add any documents or entries to their training file without theapproval of the Training Captain or other approved member of the Training Divisionstaff.

(m) Members shall be allowed to photocopy or otherwise reproduce images of any entriesin their individual training file.

(n) Member training files shall be organized to readily allow for the retrieval of specifictraining subject documentation, particularly in regard to documentation of anymandated training subject compliance.

(o) Member training files shall contain documentation of all work- or job-related licensingand certification that the Member earns, achieves or is awarded.

(p) Information regarding Member progress toward or application for licensing andcertification shall also be stored in the member training files. Examples includeNational Wildfire Coordinating Group (NWCG) coursework, NWCG position taskbooks and certifications, NIMS certifications, ICS certifications, TCFP certifications


Training Records



and Texas Department of State Health Services (DSHS) pre-hospital care providercontinuing education coursework, licensing and certification records (paramedic andEmergency Medical Technician), as well as training and certificates of completion forcertain members pursuant to the Texas Public Information Act (25 Tex. Admin. Code§ 157.11(n)).

416.6 TRAINING RECORDS FROM PREVIOUS EMPLOYERS

(a) Members of the District may submit training records from previous employers to theTraining Division for inclusion in their individual training file.

1. The Training Division staff shall evaluate any submitted training records obtainedduring previous employment.

2. The Training Division shall add any pertinent information to the Member’straining file as appropriate.

(b) New Members shall submit to the Training Division copies of any licenses,certifications, and coursework pertinent to their position with the Travis CountyEmergency Services District #1.

(c) The Training Division staff may request that new Members obtain and submit copiesof any previous employer training files for inclusion in their Travis County EmergencyServices District #1 training file.

416.7 RELEASE OF FORMER MEMBER TRAINING RECORDS

(a) Upon written request, the individual training file of any former Travis CountyEmergency Services District #1 Member may be copied and released to either theformer Member or to a third party upon receipt of a signed written request from theformer Member of the District.

(b) The written request shall include the past Member’s full name, approximate dates ofemployment with the District and date of separation from employment with the District.

(c) In the event that the former Member requests that copies of his/her file be sent directlyto a third party, the written request shall include a statement authorizing Travis CountyEmergency Services District #1 to release copies to the named third party.

Policy




Mayday Call Training - 99

Mayday Call Training417.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for the training of Mayday procedures forall Members.

417.2 DEFINITIONSDefinitions associated with this policy shall include:

(a) RIC - Rapid Intervention Crew.

(b) RIT - Rescue Intervention Team.

(c) SCBA - Self-contained breathing apparatus.

417.3 POLICY

(a) Travis County Emergency Services District #1 shall promote Member safety byestablishing a Mayday protocol training program and requiring Member participationin it.

(b) TCESD1 shall conduct Mayday protocol training annually.


(a) Training shall be provided to all Members whose duties may include the potential forentrapment or loss.

(b) Training shall include:

1. Circumstances that warrant Mayday call.

(a) Member trapped, lost, or in trouble.

(b) Company officer, Division officer, or other Member who cannot accountfor an assigned firefighter who is operating in the hazard zone.

(c) Member who witnesses or has confirmed that a firefighter is lost or introuble.

2. Radio protocol.

3. Command response.

4. Fireground accountability.

5. Use of RIT or SCBA rescue kits.

6. RIC responsibility.

(c) Members shall participate in Mayday Call training annually.


Mayday Call Training


Mayday Call Training - 100


(a) The Training Captain shall maintain records of all Mayday Call training provided toMembers.






417.6 SECTION TITLE

Policy




Courage To Be Safe - 101

Courage To Be Safe418.1 PURPOSEThe purpose of this policy is to document the requirement for all Members to complete the CourageTo Be Safe course provided by the Texas Commission on Fire Protection.

418.2 POLICY

(a) All Members shall take the Courage To Be Safe course provided by the TexasCommission on Fire Protection.


(a) All Members shall take the Courage To Be Safe course provided by the TexasCommission on Fire Protection within 1 year of employment.


(a) The Training Captain shall maintain records of all Courage To Be Safe trainingprovided to Members.



2. Lists of teh topics or a summary of the content of the training sessions.



Policy




Traffic Incident Management Program - 102

Traffic Incident Management Program419.1 PURPOSEThe purpose of this policy is to document the requirement for all Members to complete the TrafficIncident Management Program course provided by the Texas Commission on Fire Protection.

419.2 POLICY

(a) All Members shall complete the Traffic Incident Management Program courseprovided by the Texas Commission on Fire Protection.


(a) All Members shall complete the Traffic Incident Management Program courseprovided by the Texas Commission on Fire Protection within 1 year of employment.


(a) The Training Captain shall maintain records of all Traffic Incident ManagementProgram training provided to Members.






Policy




Juris Prudence - 103

Juris Prudence420.1 PURPOSEThe purpose of this policy is to document the requirement for all Members to complete the JurisPrudence course offered by the Texas Department of State Health Services.

420.2 POLICY

(a) All Members shall complete the Juris Prudence course offered by the TexasDepartment of State Health Services.


(a) All Members shall complete the Juris Prudence course offered by the TexasDepartment of State Health Services within 1 year of employment.


(a) The Training Captain shall maintain records of all Juris Prudence training provided toMembers.



2. Lists of the topics or a summary of the content of the training sessions


(c) The Training Captain shall maintain the training records in accordance withestablished records retentions scheduled.

Policy




Code of Ethics - 104

Code of Ethics421.1 PURPOSEThe purpose of this policy is to document the requirement for annual code of ethics training.

421.2 POLICY

(a) All Members shall undergo Code of Ethics Training annually.


(a) The Training Captain shall maintain records of all Juris Prudence training provided toMembers.



2. Lists of the topics or a summary of the content of the training sessions


(c) The Training Captain shall maintain the training records in accordance withestablished records retentions scheduled.



Equipment and Technology - 105

Chapter 5 - Equipment and Technology

Policy




Use of District-Owned and Personal Property -106

Use of District-Owned and Personal Property500.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for the care and maintenanceof District property entrusted to District Members and the return of District property upon separationfrom employment or affiliation with the District. This policy also provides requirements for claimsof damage to or loss of personal property used in an occupational capacity.

500.2 POLICY

(a) Travis County Emergency Services District #1 shall issue equipment to Members forthe purpose of performing their assigned duties.

(b) Members shall be responsible for the safekeeping, serviceable condition, proper care,use, and request for replacement of all District property issued or entrusted to theircare.

(c) A Member’s intentional or negligent abuse or misuse of District property may lead todiscipline, including, but not limited to, the cost of repair or replacement of the property,and up to and including termination.

500.3 PROCEDUREThe following procedures shall be in effect regarding District property issued to Members:

(a) All desks, lockers, vehicles, equipment, computers, computer equipment,communications devices and equipment, and supplies purchased, or leased by theDistrict shall be the properties of the District.

1. As such, District property shall be used primarily for job-related purposes.

2. Members shall not have any expectation of privacy relating to any such property,regardless that a Member may have the option of securing same.

(b) All desks, lockers, vehicles, and equipment assigned to Members shall remain theproperty of the District.

1. District property may be inspected by the Board of Commissioners, Fire Chief,or their designee, without notice.

2. If a Member chooses to lock belongings in District property, he or she shallensure that the Fire chief has a copy of the key or combination which can beused in the event of the Member's absence from work.

(c) Members shall promptly report via the chain of command any loss, damage to, orunserviceable condition of District issued property or equipment assigned for Memberuse.

(d) Use of damaged or unserviceable District property shall be discontinued as soon aspracticable and a supervisor notified so that the item may be replaced.


Use of District-Owned and Personal Property



(e) No Member shall attempt to repair damaged or unserviceable District property withoutsupervisory approval.

(f) A Member who causes or permits loss or damage to District property or equipmentthrough a negligent act or omission, or otherwise misuses or abuses District propertyor equipment may be subject to disciplinary action, up to and including termination.

1. In addition, a Member may be held responsible for the cost of repair to orreplacement of damaged, destroyed or lost District property for which they havebeen determined to be responsible.

(g) When a Member causes damage to District property, the Member’s supervisor andthe Fire Chief of the Member affected by this policy shall determine Member liabilityand shall provide any necessary documentation if requested.

1. The Fire Chief shall submit a copy of the documents considered in determiningliability as well as the proposed findings to the affected Member.

(h) Use of District property shall be limited to official purposes in the capacity for whichit was designed.

(i) Except when otherwise directed and/or required by circumstances, District propertyshall be used only by the Member to whom it was assigned.

(j) District property shall not be discarded, sold, traded, donated, destroyed, or otherwisedisposed of without supervisory approval.

500.3.1 SURRENDERING DISTRICT PROPERTY UPON SEPARATION

(a) Members separating from the District shall return property, regardless of its condition.

(b) All District property, including keys, identification cards, electronic devices, and systemaccess cards, shall be returned to the District no later than the Member’s departuredate or as directed by the Fire Chief or the authorized designee.

(c) Badge surrender shall be consistent with the Badges Policy.

(d) Members failing to return all District property in his/her possession may be requiredto reimburse the District for the value of the property or may be subject to legal actionbrought by the District.

(e) The District may withhold from the Member's check or final paycheck the cost of anyitems that are not returned to the District when required.

(f) District may take all action deemed appropriate to recover or protect its property.

500.4 FILING CLAIMS FOR PERSONAL PROPERTY

(a) Members shall exercise reasonable care and caution to avoid damage to or loss ofpersonal property while on-duty.

(b) However, consistent with collective bargaining agreements and Districtand District rules, personal property lost or damaged during the proper performanceof a Member’s job duties may be replaced or the cost reimbursed by the District or





the District when such loss or damage is not the result of intentional or negligent abuseor misuse by the Member.

(c) Any claim for the replacement or cost reimbursement for damage to or loss of aMember’s personal property shall be submitted on the proper claim form to themember’s immediate supervisor.

1. Supervisors shall review the claim to assess whether the lost or damagedproperty was reasonably required for the proper performance of the Member’sjob duties.

2. Supervisors shall make a determination as to whether reasonable care wastaken to prevent loss or damage and whether proper procedures were followedjust prior to the occurrence of the loss or damage.

3. A supervisor may direct a Member to submit additional details in a separatewritten report, if needed.

(d) When approved, the supervisor shall forward the claim and related reports to the FireChief.

1. The Fire Chief shall determine the appropriate reimbursement value of theproperty.

2. The Fire Chief shall forward the claim for payment to the proper entity.

500.4.1 COVERED PERSONAL PROPERTY

(a) Property necessary to the performance of the Member’s job duties or has beenspecifically stipulated by a collective bargaining agreement shall be considered acovered item.

(b) The age and condition of the damaged or lost property shall be considered whendetermining replacement or reimbursement value.

(c) The Member shall demonstrate that the damaged or lost property is directly related tothe proper performance of the Member’s duties.

500.4.2 EXCLUDED PERSONAL PROPERTY ITEMS

(a) Members shall be discouraged from wearing expensive jewelry or watches or bringingpersonal property items to the workplace that may be damaged, lost, or stolen.

(b) Personal property that shall not be eligible for replacement or reimbursement includes:

1. Personal property that is lost or damaged directly or indirectly due to negligenceof the Member.

2. Personal computers, communication devices, cell phones, MP3 players, GPSdevices, or any other electronic devices voluntarily brought by the Member tothe workplace and that are not required by the District for the performance ofthe Member’s duties.

3. Personal property used in place of the District-issued property, unless requiredby the District.





4. Jewelry, with the exception of watches, which shall not exceed a $100reimbursement.

500.4.3 PERSONAL VEHICLES

(a) The District shall not provide vehicle insurance coverage for Members who use theirpersonal vehicles for the District business.

(b) All Members shall rely on their personal vehicle insurance carrier for replacement orcost reimbursement of damage to or loss of a personal vehicle.

(c) Members using a personal vehicle for the District business shall have the minimumevidence of financial responsibility required for that vehicle (Tex. Transp. Code §601.051).

500.4.4 LOSS OR DAMAGE OF PROPERTY OF ANOTHER

(a) Members who damage or causes to be damaged any real or personal property ofanother while performing any District function, regardless of jurisdiction, shall reportit as provided below:

1. A verbal report shall be made to the Member’s immediate supervisor as soonas practicable.

2. A written report shall be submitted before the Member goes off-duty or withinthe time frame directed by the supervisor to whom the verbal report was made.

500.4.5 DAMAGE BY PERSON OF ANOTHER AGENCY

(a) When Members of another jurisdiction cause damage to real or personal propertybelonging to the District, it shall be the responsibility of the Member present or theMember responsible for the property to make a verbal report to his/her immediatesupervisor as soon as practicable.

(b) The Member shall submit a written report before going off-duty or as otherwise directedby the supervisor.

1. All reports shall be completed immediately after the incident or as soon aspracticable if extenuating circumstances delay the Member’s ability to completethe report.

1. All reports, including the supervisor’s written report, shall promptly be forwardedto the appropriate Fire Chief.

Policy




Personal Communication Devices - 110

Personal Communication Devices501.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for the use of mobile telephones andcommunication devices, whether issued or funded by the District or personally owned, while on-duty, or when used for authorized work-related purposes.

This policy generically refers to all such devices as Personal Communication Devices (PCDs)but is intended to include all mobile telephones, personal digital assistants (PDAs), and similarwireless two-way communications and/or portable Internet access devices. PCD use includesbut is not limited to, placement and receipt of calls, text messaging, blogging and microblogging,emailing, use of video or camera features, playing games, and accessing sites or services on theInternet.

501.2 POLICY

(a) Travis County Emergency Services District #1 permits Members to use District-issuedor funded PCDs and to possess personally owned PCDs in the workplace, subject tocertain limitations.

(b) Any PCD used while on-duty, or used off-duty in any manner reasonably related tothe business of the District, shall be subject to monitoring and inspection consistentwith the standards set forth in this policy.

(c) Members are advised and cautioned that the use of a personally owned PCD eitheron-duty or off-duty for business-related purposes may subject the Member and theMember’s PCD records to civil or criminal discovery or disclosure under the TexasPublic Information Act.

(d) Members who have questions regarding the application of this policy or therequirements contained herein are encouraged to seek clarification from supervisorystaff.

501.3 PRIVACY EXPECTATION

(a) Members shall forfeit any expectation of privacy with regard to emails, texts, oranything published, shared, transmitted, or maintained through file-sharing softwareor any Internet site that is accessed, transmitted, received, or reviewed on any PCDissued by the District.

(b) Members shall have no expectation of privacy in their location when the device isequipped with location detection capabilities.

(c) The District shall reserve the right to access, audit, and disclose, for whatever reason,any message, including attachments, and any information accessed, transmitted,received, or reviewed over any technology issued or maintained by the District,including any District issued PCD or personally owned PCD used to District business.


Personal Communication Devices



1. This shall include records of all keystrokes or web-browsing history created onthe PCD.

2. Access to a database, service, or website requiring a username orpassword shall not create an expectation of privacy when it is accessedthrough the District PCDs or networks.

501.4 DISTRICT-ISSUED PCD

(a) Dependant on a Member’s assignment and the needs of the position, the Districtmay, at its discretion, issue or fund a PCD for the Member's use to facilitate on-dutyperformance.

(b) District-issued or funded PCDs shall not be used for personal business either on- oroff-duty unless otherwise authorized by the Fire Chief or the authorized designee.

(c) Such devices and the associated telephone number, if any, shall remain the soleproperty of the District.

(d) Such devices shall be subject to inspection or monitoring (including all related recordsand content) at any time without notice and without cause.

(e) Unless a Member is expressly authorized by the Fire Chief or the authorized designeefor off-duty use of the PCD, the PCD shall either be secured in the workplace at thecompletion of duty or shall be turned off when leaving the workplace.

501.5 PERSONALLY OWNED PCD

(a) Members may carry a personally owned PCD while on-duty, subject to the followingconditions and limitations:

1. Permission to carry a personally owned PCD may be revoked if it is usedcontrary to provisions of this policy.

2. The District accepts no responsibility for loss of or damage to a personally ownedPCD.

3. The PCD and any associated services shall be purchased, used, and maintainedsolely at the Member's expense.

(b) The device shall not be used for work-related purposes except in exigentcircumstances (e.g., unavailability of radio communications).

(c) Members shall have a reduced expectation of privacy when using a personally ownedPCD in the workplace.

(d) Members shall have no expectation of privacy with regard to any District business-related communication.

1. Members may use personally owned PCDs on-duty for routine administrativework as authorized by the Fire Chief.





(e) The device shall not be used to record or disclose any District business-relatedinformation, including photographs, video, or the recording or transmittal of anyinformation or material obtained or made accessible as a result of employment orappointment with the District, without the express authorization of the Fire Chief or theauthorized designee.

(f) Use of a personally owned PCD while at work or for work-related business shallconstitute consent for the District to access the PCD to inspect and copy data to meetthe needs of the District.

(g) Travis County Emergency Services District #1 needs may include litigation, the TexasPublic Information Act retention and release obligations, and internal investigations.

(h) When the PCD is carried on-duty, Members shall provide the District with thetelephone number of the device.

(i) All work-related documents, emails, photographs, recordings, or other public recordscreated or received on a Member’s personally owned PCD shall be transferredto Travis County Emergency Services District #1 no later than the end of the Member’sshift and deleted from the Member’s PCD as soon as reasonably practicable.

(j) Except with prior express authorization from their supervisors, Members shallnot be obligated or required to carry, access, monitor, or respond to electroniccommunications using a personally owned PCD while off-duty.

(k) When a Member is in an authorized status permitting appropriate compensationconsistent with policy or existing collective bargaining agreements, or when theMember has prior express authorization from his/her supervisor, the Member mayengage in District business-related communications.

(l) When Members engage in such approved off-duty communications or work, Membersentitled to compensation shall promptly document the time worked and communicatethe information to their supervisors to ensure appropriate compensation.

(m) Members who independently document off-duty Districtrelated business activities inany manner shall promptly provide the District with a copy of such records to ensureaccurate record keeping.

501.6 USE OF PCD

(a) The following protocols shall apply to all PCDs carried while on-duty or used toconduct District

1. A PCD shall not be carried in a manner permitting it to be visible while in uniformunless it is in an approved carrier.

2. All PCDs in the workplace shall be set to silent or vibrate mode.

3. A PCD shall not be used to conduct personal business while on-duty, except forbrief personal communications (e.g., informing family of extended hours).





(a) Members shall limit their use of PCDs to authorized break times unlessan emergency exists.

4. Members may use a PCD to communicate with other personnel in circumstanceswhere the use of radio communications is either impracticable or not feasible.

5. PCDs shall not be used as a substitute for, as a way to avoid, or in lieu of regularradio communications.

6. Members shall be prohibited from taking pictures, audio, or video recordings ormaking copies of any such picture or recording media unless it is directly relatedto official District business.

(a) Disclosure of any such information to any third party through any means,without the express authorization of the Fire Chief or the authorizeddesignee, may result in discipline.

7. Members shall not access social networking sites for any purpose that is notofficial District business.

8. Using PCDs to harass, threaten, coerce, or otherwise engage in inappropriateconduct with any third party shall be prohibited.

(a) Any Member having knowledge of such conduct shall promptly notify asupervisor.

501.7 SUPERVISOR RESPONSIBILITIESThe responsibilities of supervisors shall include, but are not limited to:

(a) Ensuring that Members under their command are provided appropriate training on theuse of PCDs consistent with this policy.

(b) Monitoring, to the extent practicable, PCD use in the workplace and taking promptcorrective action if a Member is observed or reported to be improperly using a PCD.

1. An investigation into improper conduct shall be promptly initiated whencircumstances warrant.

2. Prior to conduct of any administrative search of a Member’s personally owneddevice, supervisors shall consult with the Fire Chief or the authorized designee.

501.8 OFFICIAL USE

(a) Supervisors shall remind Members that PCDs are not secure devices andconversations may be intercepted or overheard.

(b) Caution shall be exercised while using PCDs to ensure that sensitive information isnot inadvertently transmitted.





(c) As soon as reasonably possible, Members shall conduct sensitive or privatecommunications on a land-based or other District other communications network.

501.9 USE WHILE DRIVING

(a) Firefighters operating emergency vehicles shall restrict the use of these devices tomatters of an urgent nature.

(b) Firefighters shall, where practicable, stop the vehicle at an appropriate location to usethe PCD.

(c) Except in an emergency, Members who are operating vehicles not equipped with lightsand siren shall not use a PCD while driving unless the device is specifically designedand configured to permit hands-free use.

(d) Hands-free use shall be restricted to business-related calls or calls of an urgent nature.

Policy




Vehicle and Apparatus Inspections, Testing,Repair and Maintenance - 115

Vehicle and Apparatus Inspections, Testing,Repair and Maintenance502.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the testing, inspection, repair, and maintenanceresponsibilities of Members with regard to District vehicles and apparatus.


In-reserve - Any vehicle or apparatus that, while not currently staffed, is ready for service ordeployment as needed, regardless of whether it is fully equipped with tools and equipment.

In-service - Any vehicle or apparatus that is either staffed or cross-staffed by members ofthe Operations Division or that is pre-positioned to be readily available to on-duty Operationspersonnel for calls for service (e.g., airport rescue, firefighting apparatus).

Staff Vehicle - A vehicle or apparatus for use by Emergency Medical Services (EMS) or aparamedic that meets the regulations required under 25 Tex. Admin. Code § 157.11(e).

502.2 POLICYIt is the policy of the Travis County Emergency Services District #1 that all vehicles and apparatuscomply with the applicable federal and state vehicle operating and safety criteria. All vehicles andapparatus should be inspected daily, including in-service and in-reserve apparatus. Vehicles andapparatus that are out of service for testing, maintenance or repair need not be inspected untilthey are returned to service or released to in-reserve status (25 Tex. Admin. Code § 157.11(n)).

502.3 PROCEDURE

502.3.1 APPARATUS DAILY INSPECTIONS

(a) Operators shall conduct a daily inspection of all apparatus as established by theDistrict, including all of the items and provisions identified to ensure safe operationalstatus.

1. An inspection list is detailed in the applicable sections of NFTA 1002, 2009edition.

(a) The District daily inspection list shall be approved by the Fire Chief.

(b) When an apparatus becomes inoperative or in need of repair affecting safe operationthe Captain or Lieutenant shall be notified immediately.

(c) When based on the determination of the Captain or Lieutenant an apparatus cannotbe used in a safe manner, it shall be immediately removed from service.

(d) An apparatus shall be considered unsafe and placed out of service when deficienciesare detected in one or more of the following areas:


Vehicle and Apparatus Inspections, Testing, Repair and Maintenance



1. Brake system.

2. Cab and/or body mounting.

3. Steering.

4. Door latches.

5. Suspension.

6. Seat belts.

7. Wheels or tires.

8. Windshield, windshield wipers, or defroster.

9. Throttle.

10. Transmission or driveline.

(e) Other deficiencies may require an apparatus to be placed out of service.

1. Any safety-related deficiency that does not necessitate that the apparatus betaken out of service shall be repaired as quickly as possible.

502.3.2 STAFF DAILY VEHICLE INSPECTIONS

(a) Members assigned staff vehicles shall conduct the inspection and daily maintenanceof their assigned vehicles.

1. Daily maintenance shall include inspection of:

(a) Engine and transmission fluids.

(b) Tire inflation pressure and tire wear.

(c) Any other inspection needed to ensure the safe operation of the vehicle.

2. Vehicle issues discovered during inspection shall be promptly addressed.

3. When a vehicle becomes inoperative or in need of a repair affecting the safeoperation of the vehicle, it shall be immediately removed from service for repair.

502.3.3 MONTHLY INSPECTIONS

(a) Members shall complete a monthly inspection and equipment inventory for eachassigned apparatus and vehicle.

1. The inspection shall be documented on the appropriate form.

2. When completed, the form shall be forwarded to the Fire Chief in the Member'schain of command.

502.3.4 ANNUAL INSPECTIONS

(a) TCESD1 shall conduct annual inspections of:

1. Pumpers.

2. Aerial Ladders.


Vehicle and Apparatus Inspections, Testing, Repair and Maintenance



3. Ground Ladders.

502.3.5 TESTING AND REPAIR

(a) Fire pumps on apparatus shall be tested as specified in NFPA 1911.

(b) Aerial devices shall be inspected and service tested by a competent person asspecified in NFPA 1914.

(c) All repairs and preventative maintenance to apparatus shall be made by personneldeemed qualified by the registered owner of the apparatus.

(d) The following equipment shall be maintained to the manufacturer's specifications:

1. SCBA with PASS device.

2. Fire hose.

3. Ground ladders.

4. Gas detectors.

5. Extraction tools.

6. Medical equipment.

502.4 RECORDS

(a) The District shall maintain a written record of inspections, testing, repairs, andmaintenance for each vehicle or apparatus using the appropriate forms for the vehicletype.

(b) Completed forms shall be forwarded to the Operations Fire Chief and retained by theDistrict based on established records retention schedules.

Policy




Use of District Vehicles - 118

Use of District Vehicles503.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the requirements for the off-duty use of District take-home vehicles. The use of take-home vehicles is an essential component of the District’s recallprogram, which ensures resources are available in the event of an emergency or critical incident.To facilitate faster response to recalls or for other legitimate needs, Members may be permitted totake District vehicles home. These vehicles provide the means to respond directly to an incidentwithout first diverting to a fire station to retrieve a vehicle and/or needed equipment.


Emergency Recall - A Member’s assignment requiring immediate response during off-duty hoursto other than the Member’s normal work location to handle an emergency action.

Investigative Recall - A Member’s assignment requiring timely response during off-duty hours toother than the Member’s normal work location to handle a fire investigation.

Take-home Vehicle - Vehicles owned, leased, or rented by the District authorized for removalfrom District premises after normal working hours to be used for a bona fide District purpose.District vehicles secured at a location other than the Member’s assigned work location for thepurpose of shortening a Member’s commute shall also be considered take-home vehicles.

Bona Fide District Purpose: A bona fide District purpose shall include the conduct of officialDistrict business only. Bona Fide District purpose shall not include personal use or assignmentof a take-home vehicle as a benefit or as compensation.

Exempt Vehicles: According to federal guidelines and for purposes of tax calculation only, certainvehicles and equipment, particularly emergency and utility service vehicles (normally not to includepickup trucks or vans), designated by federal law shall be exempt for the purpose of increasedtax liability.

Home Storage: Is defined as a vehicle kept at the Member's residence. Parking of a vehicle shallconform to City ordinances; Members shall avoid situations that give rise to a legitimate complaintfrom neighbors, such as blocking streets, driveways, alleys, etc.

Assignment/Reporting Requirements for Take-Home Vehicles: Members assigned a take-home vehicle, whether, for daily use or an on-call basis, shall be recommended by the DepartmentFire Chief.

503.2 POLICYThe District provides vehicles for official business use and may assign take-home vehicles basedon operational efficiency, economic impact to the District, emergency and investigative recall, andother considerations.


Use of District Vehicles



503.3 PROCEDURE

(a) The Department Fire Chief shall prepare a written request indicating:

1. Individuals to be assigned vehicles.

2. Length of the assignment.

3. Location of home storage, the vehicle type, and number.

4. A bona fide District purpose for each assignment.

(b) Requests shall be reviewed annually by the Department Fire Chief and the ESD Boardof Commissioners.

1. Requests shall be accompanied by a form signed by the Member acknowledginghaving read and received this policy.

(c) The Fire Chief shall be considered the primary repository for the take-home vehiclerecords .

1. The Fire Chief shall be responsible for initiating the annual re-approval process(generally October 1st)

(d) Modifications to the take-home list shall be reported to the ESD Board ofCommissioners.

(e) Once an on-call assignment is approved by the Fire Chief, new requests shall benecessary only when changes in status (e.g., new Member, reorganization of duties,Member moves, etc.) occur or as part of the annual review.

503.4 GENERAL PROVISIONSDistrict Members authorized to use take-home vehicles shall adhere to the following:

(a) Vehicles shall be used only for official business and when approved, for commutingto permit Members to respond to District related business and recall to duty outsidetheir regular work hours.

1. The District shall reserve the right to search those vehicles at any time, for anypurpose.

2. Members shall have no expectation of privacy in District vehicles.

(b) Members authorized to use take-home vehicles shall monitor the radio when operatingthe vehicle.

1. Members shall make appropriate notification or take appropriate action on anyfire-related matter that may come to their attention via the radio or throughpersonal observation.

(c) District Members shall be prohibited from driving District vehicles when their drivingability may be impaired by prescription or non-prescription drugs or alcoholicbeverages.





(d) Members operating District-owned vehicles shall not permit persons otherthan DistrictMembers or persons required to be conveyed in the performance of duty,or as otherwise authorized, to ride as a passenger in their vehicle.

(e) District take-home vehicles shall be secured at a District facility during vacations orother periods of leave in excess of seven days unless approved by the Fire Chief orthe authorized designee.

(f) District Members shall not relinquish control of, nor allow any person tooperate, Districtvehicles if that person is not a Member of the District, except in thecase of an emergency where the Member is unable to drive him/herself.

(g) All precautions shall be taken to ensure the safety and security of District vehicles.

1. This shall include but is not limited to, locking all doors and/or compartments andproperly parking vehicles in accordance with applicable laws and ordinances.

(h) The personal use of take-home vehicles shall not be permitted for other than whathas been approved.

1. Any deviation from the direct route to and from work to conduct personalbusiness shall be considered personal use and shall not be considered in thecourse and scope of employment.

2. An exception to this rule shall be when fire vehicles used by fire officials areused to respond to emergencies.

(i) Members authorized to take a vehicle home shall drive the vehicle to and from workby the most direct route, without any deviation.

1. The location of home storage for a District vehicle shall not be further than 15miles from the District boundaries unless approved in writing by the Fire Chief.

(j) Use of the District vehicle to go to and from a meal shall be restricted to within theESD #1 District boundaries and shall be approved.

(k) When an accident occurs while taking a vehicle home, the Member and theirsupervisor shall report the accident to the Fire Chief.

(l) Member and supervisors failing to comply with the requirements of this policy shall besubject to discipline as described in the District's Discipline Policy.

(m) Fines resulting from violations of motor vehicle regulations shall be the responsibilityof the Member and shall be paid by the Member.

503.4.1 ASSIGNED VEHICLE AGREEMENT

(a) Members who have been assigned a take-home vehicle may use the vehicle tocommute to their workplace and for District related business.

(b) The Member shall be the primary operator of the vehicle.

(c) The Member shall obtain approval for an assigned vehicle from the Fire Chief.

(d) Approved Members shall sign an agreement that includes the following caveats:





1. The Member shall live within a 30-minute commute of his/her regularly assignedwork location (based on average traffic flow).

(a) A longer response time may be allowed based on special assignment ofthe Member.

(b) The Member shall reside within the Emergency Services District #1boundaries or no more than 15 miles from the ESD #1 boundaries.

2. Except as may be provided by a collective bargaining agreement, time spentduring normal commuting shall not be compensable.

3. District-owned vehicles shall not be used for personal errands or other personalbusiness unless approved by a supervisor for exceptional circumstances.

4. The District shall provide necessary care and maintenance supplies.

5. Off-street parking shall be available at the Member’s residence.

6. Vehicles shall be locked when not attended.

7. District identification, portable radios, and equipment shall be secured.

(e) Supervisors shall caution Members that under Internal Revenue Service (IRS) rules,personal use of District-owned vehicles may create an income tax liability to theMember.

1. Questions regarding IRS rules shall be directed to the Member’s tax adviser.

(f) Assignment of vehicles shall be at the discretion of the Fire Chief.

(g) Vehicle assignments may be changed at any time.

(h) Permission to take home a vehicle may be withdrawn at any time.

503.4.2 VEHICLES SUBJECT TO INSPECTION

(a) District-owned vehicles shall be subject to inspection and/or search at any time by asupervisor.

(b) Members assigned to or operating such a vehicle shall not be entitled to anyexpectation of privacy with respect to the vehicle or its contents.

503.4.3 ACCESSORIES AND/OR MODIFICATIONS

(a) Modifications, additions, or deletions of any equipment or accessories shall notbe made to District vehicles without written permission from the designated vehiclemanager.

503.4.4 TOLL ROAD USAGE

(a) Members responding to an emergency or incident on toll roads, while on-duty, shallbe exempt from paying the toll.





(b) Members passing through a toll facility during a response to an emergency shall drafta memo to the Fire Chief or the authorized designee as soon as practicable explainingthe circumstances.

(c) Commuting or returning to the station after an emergency may not qualify for thisexemption.

(d) Members operating District-owned vehicles shall pay the toll charge.

(e) Members operating a take-home vehicle off-duty on a toll road shall pay all appropriatetoll charges.

Policy




Non-Official Use of District Property - 123

Non-Official Use of District Property504.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements regarding the non-official useof District property. District property includes, but is not limited to, all portable pumps, chain saws,rescue saws, generators, fire hoses, hose adapters, suction hoses, ladders, rescue equipment,small tools, or any power driven tools.

504.2 POLICY

(a) The personal use of District property shall not be authorized.

(b) No equipment shall be loaned or used by a Member for any purpose other thanofficial District business without the express prior approval of a Battalion Chief.

(c) Requests from water companies or other District agencies for hose adapters or otherequipment shall be forwarded to the appropriate Battalion Chief for consideration.

Policy




Agency Owned Capital Assets - 124

Agency Owned Capital Assets505.1 PURPOSE AND SCOPEThe purpose of this policy is to insure accountability of all agency owned captialproperty, equipment, and other assets.

505.2 TERMSThese terms shall be defined in use with this policy as:

Captial Assets - Those assets with a value above a limit set by agency policy.

505.3 POLICY

(a) Capital assets shall be those with a value above $5,000.00.

(b) Capital assets shall be inventoried annually.

(c) A written inventory of capital assets shall be submited to the Fire Chief.

(d) A perpetual inventory of capital assets shall be maintained.

505.4 INVENTORY PROCEDURE

(a) Each capital asset shall be recorded along with its:

1. Name.

2. Description.

3. Serial number, VIN number, or Accountability tag number.

(b) Each capital asset shall be labeled with an official TCESD #1 property tag.

505.5 MISSING, DAMAGED, OR DESTROYED ASSETS PROCEDURE

(a) Capital asset items which have the status of missing, damaged, or destroyed shall beindicated by status in the capital assets inventory.

(b) The date of establishment of the missing, damaged, or destroyed shall be recordedin the capital assets inventory.

Policy




Information Technology Use - 125

Information Technology Use506.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for the proper use of District informationtechnology resources, including computers, electronic devices, hardware, software, and systems.


Computer system - All computers (on-site and portable), electronic devices, hardware, software,and resources owned, leased, rented, or licensed by Travis County Emergency Services District#1 provided for official use by its Members. This includes all access to, and use of, Internet ServiceProviders (ISP) or other service providers provided by or through the District or its funding.

Hardware - Includes, but is not limited to, computers, computer terminals, network equipment,electronic devices, telephones (including cellular and satellite), pagers, modems, or any othertangible computer device generally understood to comprise hardware.

Software - Includes, but is not limited to, all computer programs, systems, and applicationsincluding shareware. This does not include files created by the individual user.

Temporary file, permanent file or file - Any electronic document, information or data residing orlocated, in whole or in part, on the system, including, but not limited to, spreadsheets, calendarentries, appointments, tasks, notes, letters, reports, messages, photographs, or videos.

Material - Any visual, textual, or auditory entity, file, page, graphic, or other entity.

Excessive Use - Use is defined as "excessive" when it interferes with normal job functions,responsiveness, or the ability to perform daily job activities.

506.2 POLICY

(a) Travis County Emergency Services District #1 Members shall use informationtechnology resources, including computers, software, and systems, issued ormaintained by the District in a professional manner and in accordance with this policy.

(b) The use of Travis County ESD #1 automation systems, including computers, faxmachines, and all forms of Internet/Intranet access, shall be for District business andshall be used for authorized purposes only.

(c) Brief and occasional personal use of the electronic mail system or the Internet isacceptable as long as it is not excessive or inappropriate. This may occur duringpersonal time (Meal or other breaks).

1. Personal use of District equipment shall not result in expense to the District.

(d) No unauthorized programs shall be downloaded or saved on ESD #1 computers.

(e) Use shall be defined as "excessive" when it interferes with normal job functions,responsiveness, or the ability to perform daily job activities.


Information Technology Use



1. District automation systems shall be District resources and are provided asbusiness communications tools.

2. Electronic communication shall not be used to solicit or sell products, distractcoworkers, or disrupt the workplace.

(f) Use of District computers, networks, and Internet access shall be a privilege grantedby management and may be revoked at any time for inappropriate conduct including,but not limited to:

1. Sending chain letters.

2. Engaging in private or personal business activities.

3. Misrepresenting oneself or the District.

4. Engaging in unlawful or malicious activities.

5. Using abusive, profane, threatening, racist, sexist, or otherwise objectionablelanguage in either public or private messages.

6. Sending, receiving, or accessing pornographic materials.

7. Involvement in partisan politics.

8. Causing congestion, disruption, disablement, alteration, or impairment of District networks or systems.

9. Using recreational games.

10. Defeating or attempting to defeat security restrictions on District systems andapplications.

11. Violation of the District's Sexual and Unlawful Harassment policies.

(g) The District shall own the rights to all data and files in any computer, network, or otherinformation system used in the District.


(a) Members shall forfeit any expectation of privacy with regard to emails, texts, oranything published, shared, transmitted, or maintained through file-sharing softwareor any Internet site that is accessed, transmitted, received, or reviewed onany District technology system.

(b) The District shall reserve the right to access, audit and disclose, for whatever reason,any message, including attachments, and any information accessed, transmitted,received, or reviewed over any technology issued or maintained by District, including the District email system, computer network, or any information placed into storageon any

1. This shall include records of all keystrokes or web-browsing history made atany District computer or over any





2. Access to a database, service, or website requiring a username orpassword shall not create an expectation of privacy when it is accessedthrough District computers, electronic devices, or networks.

506.4 RESTRICTED USE

(a) Members shall not access computers, devices, software, or systems for which theyhave not received prior authorization or the required training.

(b) Members shall immediately report unauthorized access or use of computers, devices,software, or systems by another Member to their supervisor or Fire Chief.

(c) Members shall not use another Member’s access passwords, logon information, andother individual security data, protocols, and procedures unless directed to do so bya supervisor.

506.4.1 SOFTWARE

(a) Members shall not copy or duplicate any copyrighted or licensed software except for asingle copy for backup purposes, in accordance with the software company’s copyrightand license agreement.

(b) To reduce the risk of a computer virus or malicious software, Members shall not installany unlicensed or unauthorized software on District any computer.

1. Members shall not install personal copies of any software onany District computer.

(c) No Member shall knowingly make, acquire, or use unauthorized copies of computersoftware not licensed to District while on District premises, computer systems, orelectronic devices.

1. Unauthorized use of software shall expose the District and involved Membersto severe civil and criminal penalties.

(d) Introduction of software by Members shall only occur as a part of the automatedmaintenance or update process of District or District-approved or installed programsby the original manufacturer, producer, or developer of the software.

1. Any other introduction of software shall require prior authorization from IT staff.

(e) Third parties shall retain the ownership and distribution rights to District licensed, commercial software application programs for business purposes.

1. Members shall not create, use, or distribute copies of such software that are notin compliance with the license agreements for the software.

2. Violation of this policy may lead to disciplinary action, up to and includingdismissal.

506.4.2 HARDWARE

(a) Access to technology resources provided by or through the District shall be strictlylimited to District-related activities.





(b) Data stored on or available through District computer systems shall only be accessedby authorized Members who are engaged in an approved District-related project orprogram or who otherwise have a legitimate District-related purpose to access suchdata.

(c) Any exceptions to this policy shall be approved by a supervisor.

506.4.3 INTERNET USEThis policy shall apply to all uses of the Internet, but shall not supersede any state or federal lawsor District regarding confidentiality, information dissemination, or standards of conduct.

(a) The use of District automation systems shall be for business purposes only.

(b) Brief and occasional personal use may be acceptable as long as it is not excessiveor inappropriate, occurs during personal time (meal time or other breaks), and doesnot result in expense to the District.

(c) The Internet shall be used to further the District’s mission, to provide effective serviceof the highest quality to the District’s customers and staff, and to support other directjob-related purposes.

(d) Supervisors shall work with Members to determine the appropriateness of using theInternet for professional activities and career development.

(e) The various modes of Internet/Intranet access shall be District resources and areprovided as business tools to Members who may use them for research, professionaldevelopment, and work-related communications.

(f) Limited personal use of Internet resources shall be a special exception to the generalprohibition against the personal use of computer equipment and software.

(g) Internet sites containing information not appropriate or applicable to District use andwhich shall not be intentionally accessed include, but are not limited to, adult forums,pornography, gambling, chat rooms, and similar or related Internet sites.

(h) Certain exceptions may be permitted with the express approval of a supervisor as afunction of a Member’s assignment.

(i) Downloaded information from the Internet shall be limited to messages, mail, and datafiles.

(j) Members shall be individually liable for any and all damages incurred as a result ofviolating District security policy, copyright, and licensing agreements.

(k) All District policies and procedures shall apply to Members' conduct on the Internet,especially, but not exclusively, relating to: intellectual property, confidentiality,information dissemination, standards of conduct, misuse of District resources, anti-harassment, and information and data security.

(l) Violation of these policies and/or state and federal laws may lead to disciplinary action,up to and including dismissal and possible criminal prosecution.

(m) Use of District computer, network, or Internet resources to access, view, transmit,archive, or distribute racist, sexist, threatening, or otherwise objectionable or illegalmaterial shall be strictly prohibited.





(n) No Member shall use the District’s Internet/Intranet facilities to deliberately propagateany virus, worm, Trojan horse, trap-door program code, or other code or file designedto disrupt, disable, impair, or otherwise harm either the District’s networks or systemsor those of any other individual or entity.

(o) The District’s Internet/Intranet facilities and computing resources shall not be used toviolate the laws and regulations of the United States or any other nation or any state,city, province, or other local jurisdiction in any way.

(p) Use of District resources for illegal activity may lead to disciplinary action, up to andincluding dismissal and criminal prosecution.

506.4.4 OFF-DUTY USE

(a) Members shall use technological resources related to their job only while on-dutyor in conjunction with specific on-call assignments unless specifically authorized bya supervisor.

(b) This shall include the use of telephones, cell phones, texting, email, or any other off-the-clock work-related activities.

(c) This shall also apply to personally owned devices used to access District resources.

Refer to the Personal Communication Devices Policy for guidelines regarding off-duty use ofpersonally owned technology.

506.5 PROTECTION OF SYSTEMS AND FILES

(a) Members shall protect the computer system and related systems and devices fromphysical and environmental damage.

(b) Members shall engage in the correct use, operation, care, and maintenance of thecomputer system.

(c) Members shall ensure District computers and access terminals are not viewable byunauthorized persons or users. not authorized as users.

(d) Computers and terminals shall be secured, users logged off, and password protectionsenabled when the user is not present.

(e) Access passwords, login information, and other individual security data, protocols, andprocedures shall be confidential information and shall not be shared.

(f) Password length, format, structure, and content shall meet the prescribed standardsrequired by the computer system or as directed by a supervisor.

(g) Password length, format, structure, and content shall be changed at intervals asdirected by IT staff or a supervisor.

(h) Members shall not permit an unauthorized user to access the computer system atany time or for any reason.

(i) Members shall promptly report any unauthorized access to the computer system orsuspected intrusion from outside sources (including the Internet) to a supervisor.





(j) The District shall own the rights to all data and files in any information system usedin the District.

(k) Internet use shall not be confidential and no rights to privacy exist.

(l) The District shall reserve the right to monitor Internet/Intranet usage, both as it occursand in the form of account histories and their content.

(m) The District shall have the right to inspect any and all files stored in private areas ofthe network in order to assure compliance with policy and state and federal laws.

(n) The District shall comply with reasonable requests from law enforcement andregulatory agencies for logs, diaries, archives, or files on individual Internet activities.

(o) Any existing rules, policies, and procedures governing the sharing of work-related orother confidential information shall also apply to the sharing of information via theInternet/Intranet.

(p) The District shall take the necessary actions to assure the safety and security ofits' network.

(q) Any Member who attempts to disable, defeat, or circumvent District security measuresshall be subject to disciplinary action up to and including dismissal.

506.6 INSPECTION AND REVIEW

(a) A supervisor or the authorized designee shall have the express authority to inspector review the computer system, all temporary or permanent files, related electronicsystems or devices, and any contents thereof, whether such inspection or review is inthe ordinary course of his/her supervisory duties or based on cause.

(b) Reasons for inspection or review may include, but are not limited to, computer systemmalfunctions, problems or general computer system failure, a lawsuit against theDistrict involving one of its Members or a Member's duties, an alleged or suspectedviolation of any District

(c) The IT staff may extract, download or otherwise obtain any and all temporary orpermanent files residing or located in or on the District computer system whenrequested by a supervisor or during the course of regular duties that require suchinformation.

506.7 USE OF TELEPHONES

(a) Personal use of telephones for long-distance and toll calls shall not be permitted.

(b) Members shall practice discretion in using District telephones when making localpersonal calls.

1. Members may be required to reimburse Travis County ESD #1 for any chargesresulting from their personal use of the telephone.

(c) To ensure effective telephone communications, Members shall always use theapproved greeting and speak in a courteous and professional manner.

1. Phones shall be answered using the following:





ESD Station Rank Last Name

Travis CountyEmergency ServicesDistrict #1

Fire Station 101 Firefigher Jones speaking

d. Members shall confirm information received from callers, and hang up only after the callerhas done so.

e. Telephones shall be answered as promptly as possible.

506.8 ELECTRONIC MAIL

(a) The District’s electronic mail system shall not be used to violate the laws andregulations of the United States or any other nation or any state, city, province, orother local jurisdiction in any way.

1. Use of District resources for illegal activity may lead to disciplinary action up toand including dismissal and criminal prosecution.

(b) The District shall reserve the right to monitor electronic mail messages and theircontent.

(c) Members shall be aware that the electronic mail messages sent and received usingDistrict equipment are not private and are subject to viewing, downloading, inspection,release, and archiving by District officials at all times.

(d) No Member shall access another Member's computer, computer files, or electronicmail messages without prior authorization from either the Member or an appropriateDistrict official.

(e) Electronic mail shall be subject at all times to monitoring, and the release of specificinformation is subject to applicable state and federal laws and District rules, policies,and procedures on confidentiality.

(f) Existing rules, policies, and procedures governing the sharing of confidentialinformation shall apply to the sharing of information via commercial software.

(g) It shall be a violation of District policy for any Member, including system administratorsand supervisors, to access electronic mail and computer systems files to satisfycuriosity about the affairs of others.

1. Members found to have engaged in such activities shall be subject to disciplinaryaction.

(h) Members shall communicate with courtesy and restraint with both internal and externalrecipients.

(i) Electronic mail shall reflect the professionalism of the District.

(j) Electronic mail shall not include language that could be construed as profane,discriminatory, obscene, sexually harassing, threatening, or retaliatory.





(k) Electronic mail shall be as correct as possible with respect to use of capital letters,shorthand, idioms, unfamiliar acronyms, and slang.

(l) Electronic mail messages received shall not be altered without the sender'spermission;

(m) Electronic mail shall not be altered and forwarded to another user and/or unauthorizedattachments be placed on another's electronic mail message.

Policy




Mobile Data Terminal Use - 133

Mobile Data Terminal Use507.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the requirements for use of the Mobile Data Terminal(MDT) in the apparatus to access incident and resource information and log unit status. Membersusing the MDT shall comply with appropriate federal and state rules and regulations.

507.2 POLICY

(a) The MDT shall be used for official District business only.

(b) Messages that are of a sexual, racist, or offensive nature or are otherwise critical ofany Member of the District shall be strictly forbidden.

(c) Messages may be reviewed by supervisors at any time without prior notification.

(d) Members generating or transmitting messages not in compliance with this policy shallbe subject to discipline.

(e) All calls dispatched to fire companies shall be communicated by voice and MDT unlessotherwise authorized by the Battalion Chief.

Policy




Photography and Electronic Imaging - 134

Photography and Electronic Imaging508.1 PURPOSE AND SCOPEThe purpose of this policy is to provide the requirements with regard to the use of photographyand electronic imaging by District Members to document non-incidents and incidents while alsoprotecting the privacy of citizens and ensuring District compliance with the mandates of theHealth Insurance Portability and Accountability Act (HIPAA). Records management and HIPAArestrictions are covered in detail under separate sections in this Policy Manual.

This policy establishes legal ownership of all photographs and electronic images collectedby District Members; establishes the parameters for the types of incidents, subjects, and activitiesthat may be photographed or electronically imaged; and establishes restrictions on the use of suchphotographs and electronic images.

508.2 POLICY

(a) Travis County Emergency Services District #1 shall authorize Members to usephotography and electronic imaging to document incidents and District activitiessubject to compliance with specific regulations, conditions, restrictions, andguidelines.

(b) The use of photography or electronic imaging of medical patients, injured victims, orother individuals medically evaluated or treated by District Members must also complywith the requirements of HIPAA.

(c) Travis County Emergency Services District #1 shall respect the privacy rightsestablished in the state and federal constitutions.

508.3 OWNERSHIP AND COMMERCIAL USE OF PHOTOGRAPHS ANDELECTRONICIMAGES

(a) All photographs and electronic images created by District Members members whileon duty or acting in an official capacity shall be the sole property of the District.

(b) These images may not be sold, transferred for commercial use, bartered, or otherwisedistributed for profit by any Member of the District without the express prior approvalof the Fire Chief (17 USC § 201).

508.4 AUTHORIZED USE OF PHOTOGRAPHY AND ELECTRONIC IMAGING

508.4.1 NON-INCIDENT EVENTSPhotography and electronic imaging may be District Members used by

(a) Documentation of District training events, exercises, lectures, classes, or activities,and all fire academy-related activities.


Photography and Electronic Imaging



(b) Documentation of internal District events and activities, such as promotionalceremonies, Member recognition or award presentations, meetings, seminars,workshops, and other activities involving Members.

(c) Documentation of public events, such as safety seminars, fire station open houseevents, Fire Marshal education events and activities, school safety presentations, andclub or service organization events.

(d) Documentation of all District vehicles, apparatus, tools, and equipment, facilities, andother District-owned property.

(e) Creation and maintenance of a photo/image bank depicting all Members.

(f) Documentation of all buildings, structures, facilities, infrastructure components,landmarks, and recreational areas within the District's jurisdiction for later use indisaster mitigation, recovery, and cost-recovery efforts.

(g) Documentation of any condition, activity, or event related to the District's codeenforcement responsibilities.

(h) Documentation of inspections, code compliance activities, or any other activity of FireMarshal.

(i) Documentation of any District activity for future use in training unless prohibitedelsewhere in this policy.

(j) For any other purpose authorized by the Fire Chief, Battalion Chief, or any Fire Chief.

508.4.2 INCIDENT-RELATED EVENTSPhotography and electronic imaging may be used by District Members at incident scenes,including documentation of the:

(a) Conditions on arrival and during suppression activities at any fire incident.

(b) Fire, smoke, water, structural collapse, or any other damage or conditions resultingfrom any fire or fire-related event.

(c) Individuals at the scene of a fire or a fire-related incident for the purpose of futureinvestigation.

(d) Anything of evidentiary value found at a fire or incident scene where any type ofinvestigation may be initiated.

(e) Location, position, trauma, injuries, or any other factor of investigative interest relatedto deceased victims at a fire or fire-related incident or other incidents.

(f) Condition of vehicles, apparatus, bicycles, or other items involved in collisions,accidents, entrapments, or other rescue or medical events.

(g) Extrication of trapped individuals in any rescue situation.





(h) Cause, location, extent, severity, and nature of traumatic injuries of patients at thescene.

1. These images may be transferred to the receiving physician, nurse, or otherauthorized representative who assumes medical care for the patient.

(i) All aspects of any incident involving hazardous materials.

(j) Severe weather events, including any damage, injuries, or fatalities caused by suchevents.

(k) Any other event, circumstance, or activity as deemed appropriate and necessary bythe Incident Commander of any event.

508.5 PROHIBITED USE OF PHOTOGRAPHY OR ELECTRONIC IMAGING

(a) District Members shall be prohibited from using photography or electronic imagingexcept as permitted in this policy.

(b) Prohibited use of photography or electronic imaging shall include, but is not limited to:

1. Photographs and/or electronic images shall not be taken, transmitted, or usedin violation of any HIPAA regulation.

2. Photographs and/or electronic images shall not be taken, transmitted, or usedfor personal purposes.

3. Unless requested by the receiving hospital or controlling medical authority ordeemed necessary for the future treatment of the patient, no photographsor electronic images shall be taken inside a private residence during a non-traumatic medical aid incident.

4. Unless requested by the receiving hospital or controlling medical authority ordeemed necessary for the treatment of the patient, no photographs or electronicimages shall be taken of a patient under 18 years of age during a medical aidresponse.

5. Unless requested by the receiving hospital or controlling medical authority ordeemed necessary for the future treatment of the patient, no photographs orelectronic images depicting patient genitalia or the exposed breasts of femalepatients shall be taken by District Members.

6. Unless requested by the receiving hospital or controlling medical authority ordeemed necessary for the future treatment of the patient, no photograph orelectronic image shall be taken of a patient under treatment by District Membersif the person expresses or indicates that he/she does not wish to bephotographed.





(a) In the event that the need arises to take a photograph or electronic imageof a medical patient against the patient’s wishes, the medical need fortaking the image shall be explained to the patient with a witness present.

(b) Details regarding the need for the photograph or electronic image, theexplanation provided to the patient and the identity of the witness presentshall be included in a patient care report and/or incident report for theresponse.

Policy




Motor Vehicle-Equipment Operator Standards- 138

Motor Vehicle-Equipment Operator Standards509.1 PURPOSE AND SCOPEThe purpose of this policy is to establish minimum requirements for the qualification of Membersto operate District vehicles and equipment.

509.2 POLICY

(a) Only those Members with appropriate licenses and acceptable driving records shalloperate District vehicles/equipment.

1. This policy shall apply to District Members :

(a) Driving District owned, leased, or rented vehicles or motorized equipment.

(b) Receiving a monthly car allowance.

(c) Receiving mileage reimbursement for use of the Member's personalvehicle while conducting District business.

2. District Members covered under this policy shall, upon its effective date, besubject to these standards.

(a) All applicants, who are finalists for positions that require the operationof a District vehicle/equipment, or will be eligible for a car allowance ormileage reimbursement, shall have their Motor Vehicle Driving Record(MVR) audited prior to being hired.

3. For those Members who drive a District vehicle during the course and scopeof their employment, an audit of the Member's current driver's license, as wellas the Member's driving record may be performed annually by the DistrictAdministration office or through the appropriate agency.

509.2.1 DEFINITIONS

(a) District Vehicles: Any owned, leased, and/or rented passenger cars, pickups, fireapparatus, or other similar type vehicles as defined by the Texas Motor Vehicle Law.

(b) Habitual Violator: A person who has four (4) moving violations within any consecutivetwelve (12) month period, or seven (7) moving violations within a twenty-four (24)month period. (Texas Motor Vehicle Law, V.C.S. 6687b Sec. 22(b)(4), 1985).

(c) Moving Violation: The same as defined in the Texas Motor Vehicle Law (Examples:speeding, running stop sign or signal, failure to yield, etc.)

(d) Chargeable Accident: Any accident reported on a Motor Vehicle Record (MVR)unless specifically stated as "not at fault" or "no fault" in the report.

509.2.2 REQUIREMENTS

(a) The District shall require all Members driving District vehicles/equipment, or Membersdriving personal vehicles to conduct District business, to have the appropriate driver'slicense as required by the District and/or State of Texas.


Motor Vehicle-Equipment Operator Standards



(b) Failure to meet the qualifications/standards listed below shall be grounds forsuspension of the Member's driving privileges.

509.2.3 MINIMUM STANDARDS FOR ELIGIBILITY

(a) Members who drive District vehicles and/or operate motorized equipment in the courseof their employment shall be required to meet and uphold certain standards, andsubmit evidence of the following minimum qualifications/standards:

1. Current Texas License: The Member or applicant shall hold and maintain acurrent valid Texas driver's license in the appropriate class for their position held,or applied for, before beginning work in the position requiring the license.

2. Minimum Age: The Member shall be at least eighteen years of age in orderto be eligible to operate District vehicles and/or operate motorized equipmentunder this policy.

3. Physical Qualifications: The Member shall be physically qualified to holda driver's license and to safely operate a motor vehicle and/or motorizedequipment.

4. Insurability: The Member shall be insurable under the District's automobileinsurance program as determined by the District insurance policy

5. Habitual Violator: The Member shall not be a habitual violator of traffic laws asdefined by the Texas Motor Vehicle Laws.

(b) In addition to the above criteria, the District shall establish requirements that shall beused to evaluate the Member driving records.

1. A Motor Vehicle Record (MVR) shall be requested on all applicants and may berequested on an annual basis on all Members required to drive/operate vehicles/equipment in the course and scope of their employment.

2. Each Member shall also meet the minimum driving criteria as outlined in subsections below.

509.2.4 APPLICANT EVALUATION CRITERIA

(a) Applicants, for positions requiring the operation of District vehicles/equipment shallnot be eligible for hire if:

1. Suspended License: The applicant's driver's license is currently undersuspension or revocation.

2. DWI/Accidents: Within the past three years, the applicant has been arrestedfor or convicted of:

(a) Driving Under the Influence, (DUI).

(b) Driving While Intoxicated (DWI).

(c) Any other alcohol-related driving offense.

(d) A Hit and Run.

(e) Failure to stop, render aid, and disclose I.D. at the scene of an accident.





(f) Negligent Manslaughter involving a motor vehicle accident.

3. Driving Record: The applicant's driving record contains any ofthe following that have occurred within the last two years:Note: All vehicle accidents listed on the driving record shall be considered"chargeable" unless otherwise stated on the record or unless the applicantprovide immediate evidence to show that the accident was non-chargeable.

(a) Three moving violations.

(b) Two moving violations and one chargeable vehicle accident.

(c) Two chargeable vehicle accidents.

509.2.5 MEMBER EVALUATION CRITERIA

(a) Members in positions requiring them to drive District vehicles/equipment shall not beeligible to operate such vehicles and employees receiving a car allowance or mileagereimbursement shall not be eligible for such payments if:

1. Suspended License: The Member's license is suspended or revoked.

2. DWI/Accidents: Within the past three years, Member has been convicted of:

(a) Driving Under the Influence (DUI).

(b) Driving While Intoxicated (DWI).

(c) Any other alcohol-related driving offense.

(d) A Hit and Run.

(e) Failure to stop, render aid, and disclose I.D. at the scene of an accident.

(f) Negligent Manslaughter involving a motor vehicle accident.

3. Action under this section of the policy shall be predicated on evidence ofconviction.

(a) A Member who has been charged with an offense listed under this section,but who has not been convicted, shall not be automatically disqualifiedfrom all driving and/or operating privileges.

4. Exception: The Fire Chief may immediately, upon arrest for and while awaitingthe outcome of a charge under this section, remove a Member from drivingprivileges.

(a) The Member may be placed on paid or unpaid leave until such time as theoutcome of the charge has been determined.

5. Should the charge result in conviction, even if probated, the affected Membershall be ineligible for driving/operating privileges and the provisions of "PostEligibility Determination Guidelines" outlined below shall apply.

(a) Ineligibility to drive may result in termination of employment.

6. Driving Record: The Member's record contains any of the following that hasoccurred within the last two years:





(a) Three moving violations.

(b) Two moving violations and one chargeable vehicle accident.

(c) Two chargeable vehicle accidents.

7. District Accidents: The Member has, within the past twelve months, beeninvolved in three District vehicle accidents

(a) Only preventable District vehicle accidents in which personal injury occursand/or the total incurred property damage exceeds $500 as determinedby the Fire Chief or his/her designee using a police accident report, ifavailable, shall be counted toward the three.

509.2.6 INCIDENT REPORTING REQUIREMENTS

(a) Members in jobs requiring the driving or operation of District-owned/leased vehicles/motorized equipment or who use a personal vehicle while conducting District businessshall report:

1. Any traffic convictions listed in the Suspended License, DWI/Accidents, orDistrict Accident section of this policy and all accidents incurred on the job totheir supervisor immediately.

2. Any traffic convictions listed in the Driving Record section of this policy and allaccident incurred off the job to their supervisor within five business days of theaction or incident.

(b) Failure to report traffic convictions and accidents, as outlined above, shall be sufficientgrounds for removal from driving and may subject the Member to disciplinary action,up to and including termination.

509.2.7 POST-ELIGIBILITY DETERMINATION GUIDELINES

(a) Termination of Employment: Members, required to operate District Vehicles orequipment and are determined to be ineligible to drive due to their driving record, maybe terminated.

1. Members terminated due to poor driving records may be eligible for re-hireinto non-driving positions or into driving positions after achieving an acceptabledriving record.

(b) Car Allowance/Mileage Reimbursement: Should a Member receiving a carallowance or mileage reimbursement become ineligible for driving privileges, thatMember shall have his/her car allowance or mileage reimbursement revoked until suchtime that the Member meets the minimum driving qualifications/standards outlined inthis policy and are eligible for reinstatement of driving privileges.

(c) District Members who have been found to be ineligible for driving privileges underDriving Record and District Accidents sections of this policy, may have their privilegesreinstated under the following conditions.

1. The Department Fire Chief shall approve this option in advance.





(a) The Fire Chief is not required to authorize this option simply based on therequest.

(b) The Fire Chief will determine the outcome for each Member on a case-by-case basis using the employee's overall driving, work performance, andsafety records as part of the decision-making process.

(c) The Member successfully completes a Defensive Driver Training Programapproved by the District and submits evidence of satisfactory completionof the program to the Department Fire Chief.

1. The Member shall participate in the approved Defensive DriverTraining Program on his/her own time and not during the Member'sregularly scheduled work hours.

(d) A Member who has been ruled ineligible for driving privileges shall usethe defensive driving course option only once every three years in orderto have his/her eligibility status reinstated.

(e) Other than the defensive driver course option, a Member who has beenruled ineligible for driving privileges shall remain ineligible for drivingprivileges until his/her driving record meets District driving qualifications/standards.

509.2.8 AUDIT OF EMPLOYEE/VOLUNTEER DRIVING RECORDS

(a) An audit of each Member's MVR shall be performed by the District AdministrationOffice at least once each year on Members who are authorized to operate Districtvehicles/equipment, Members who receive mileage reimbursement for using apersonal vehicle while conducting District business, and Members receiving a carallowance.

1. The following procedures shall apply:

(a) The Department Fire Chief shall submit to the District InsuranceCoordinator a list of all District Members who have driving responsibilitiesor who are eligible for a car allowance or mileage reimbursement.

1. This list shall include the Member's name, date of birth, and currentdriver's license number.

2. The District Insurance Coordinator or designee shall obtain a three(3) year Motor Vehicle Record (MVR) on each Member listed.

(b) Member MVR's shall be reviewed by the Insurance Coordinator, theunderwriters for the District insurance policy, and the Department FireChief.

(c) Upon review of the MVR, in those instances when the Member's drivingrecord does not comply with the establish criteria, the Fire Chief shallmeet with the Member to discuss the results of the MVR and to take theappropriate action in accordance with the provisions of this policy.





(d) Review of the driving record/history shall include management review ofthe Texas Motor Vehicle Driving Record and all violations listed thereon,and a review of all vehicle accidents involving District vehicles/equipmentexperienced during the review period.

(e) Out of state records, if available, shall be obtained for applicants andMembers when the individual has had a valid Texas driver's license for aperiod of less than three years.

Policy




Annual Hose Testing - 144

Annual Hose Testing510.1 PURPOSEThis policy specifies the requirements for an annual test of all hose.

510.2 POLICY

(a) In accordance with NFPA 1962, it shall be the policy of the District to perform annualservice tests on fire hose.

(b) Specific hose shall be assigned to each apparatus.

(c) Large diameter hose (4 inch), shall be tested at 200 psi for 5 minutes.

(d) All other double-jacketed hose shall be tested at 250 psi for 5 minutes.

(e) This testing shall include hose in storage racks.

510.3 PROCEDURE

(a) All air in the hose shall be expelled before pressure is applied.

(b) A modified gate valve, with a 1/4" hole drilled in the gate, shall be used.

1. The modified valve shall not be carried or stored on the apparatus.

2. One modified gate valve shall be kept at each station for use only for testinghose.

(c) Materials Required for Hose Testing

1. One 2 1/2" gate valve, painted white and modified with 1/4" hole drilled in thegate.

2. Silicone spray.

3. Marking pens.

4. Paint pens for color coding.

5. Test results/recording sheets.

6. Assorted hose gaskets (found on apparatus).

7. Tags for marking hose which fails testing.

(d) Conducting the test:

1. Connect hose to a source of water.

2. Lay out all hose to be tested in lines not more than 300 feet long.

(a) Record identifying numbers and the length of each section of hose to betested.

(b) Mark the end of the coupling shank to check for slippage of the couplingduring the test.


Annual Hose Testing



3. Connect the modified 2 1/2" gated valve to pump discharge.

4. Attach a shut-off type nozzle to the end of each line.

5. Fill each hose line with water and make sure that each nozzle is open andelevated during the filling process.

(a) Exhaust all air from each line by permitting normal water flow.

6. After all air has been expelled, leave each nozzel open.

(a) Gradually raise the pressure at the nozzle to approximately 50 psi for solidstreams or 100 psi for fog streams.

1. This procedure identifies defective hose lining.

7. Reduce the pump pressure, close each nozzle slowly, and place each nozze onan elevated block or on the ground.

(a) Check and tighten all hose couplings.

8. Close the gated 2 1/2" valve.

(a) Gradually raise pump pressure to appropriate pressure and maintain for 5minutes. (200 psi for 4 inch hose and 250 psi for smaller diameter double-jacketed hose.)

9. After 5 minutes reduce pressure slowly, close discharges, disengage pump andopen each nozzle.

10. Observe all marks on the hose behind the coupling shanks.

(a) If any of the couplings have moved (slight movement is normal), or if anysection develops leaks, record and tag as failed.

(b) If a section bursts during the test, all other sections in the line must betested again.

(c) Record results in the Hose Test Report Worksheet.

11. Drain all water from the hose to prevent formation of sulfuric acid.

12. When putting the hose away, be sure it does not come into contact withoil, grease, or solvents.

(a) Wash the hose with soap and water if contact occurs.

(b) Before putting the hose away, check threads for damage.

1. Bent or mashed threads can be straightened with a small piece oftriangular file.

(c) Inspect all rubber gaskets and replace if necessary.

(d) Use silicone spray to lubricate all swivels as necessary.

13. All new hose must be engraved with a date and number.

(a) Hose will be assigned to specific vehicles by use of hose numbers.


Annual Hose Testing



14. All hose is to be color coded so that the hose is tied to the unit.

(a) Color code the female coupling of each section of hose.

(b) Each color should be 1" length x 1/2" width.

15. When hose testing is completed, log the records.

510.4 RECORDS

(a) The District shall maintain a written record of inspections, testing, repairs, andmaintenance for each hose using the appropriate forms.

(b) Completed forms shall be forwarded to the Operations and retained by the Districtbased on established records retention schedules.

Policy




Annual Fire Pump Testing - 147

Annual Fire Pump Testing511.1 PURPOSE AND SCOPEThis policy specifies the requirement for an annual testing of all Type I Engines, Trucks, and WaterTenders.

511.2 POLICY

(a) In accordance with NFPA 1911, it shall be the policy of TCESD #1 to perform annualservice tests on all fire pumps.

(b) Fire pump testing shall be done concurrently with its Annual Service Schedule.

(c) Fire pump test results shall be used as baseline performance data for comparison withpast pump test to aid in repair or replacement decisions.

(d) Fire pump testing activities shall be used to provide training experience for personnelin drafting, hydraulics, and the mechanics of pumping apparatus.

(e) Annual pump testing shall exercise the apparatus to its maximum limits for 60-minutedurations.

(f) Apparatus which does not meet the rated pumping capacity shall be evaluated andfurther determinations made.

511.3 PROCEDURE

(a) Preparation

1. All water and oil levels shall be checked and filled to capacity.

(b) Required Equipment

1. Two 10 foot sections hard suction hose

(a) 1000 GPM Pump 5 inch.

(b) 1250 GPM Pump 6 inch.

(c) 1500 GPM Pump 6 inch.

2. Suction Hose Cap.

3. 50-foot rope.

4. Tool Box (with wrenches and sockets).

5. Pump Test Gauge Set.

6. Nozzle and Pitot Test Set.

7. Teflon Tap (for test gauge fittings).

8. Clip Board and Pencil.

9. Pump Test Data Sheet (blank copies).

10. Previous Test Data Sheets.


Annual Fire Pump Testing



11. RPM Counter.

12. Priming Pump Oil.

13. 25 Foot Tape Measure.

14. Hearing Protection.

15. Protective Clothing and Shoes.

16. Six 50-foot Sections of 3-inch Hose.

17. Stop Watch.

18. Water Thermometer.

511.4 TEST #1 DRY PUMP VACUUM TEST

(a) Check all fluid levels prior to starting test.

(b) Set up and connect pump test gages

(a) Teflon tape on fittings.

(c) Connect 20 foot (Two 10 foot sections) of hard suction hose to pump section.

(a) Check pump suction strainer condition: leave in place.

(a) 1000 GPM GPM Pump 5-inch hose.

(b) 1250 GPM Pump 6-inch hose.

(c) 1500 GPM Pump 6-inch hose.

(d) Cap hard suction hose.

(e) Close all discharge, drain, and tank filler valves.

(a) Plastic over discharge valves.

(f) Cap all pump intakes.

(g) Uncap all pump discharges.

(a) Caps may need to be reinstalled if valve leaks.

(h) Start engine.

(a) Engage main pump only if required to engage priming pump.

(b) Some Hale Pumps.

(i) Raise engine RPM's to 1000 and start priming pump.

(j) Run priming pump until maximum In. Hg. is achieved on test gauge.

(a) Record time required to reach both 22 in./, Hg. and max. in. Hg.

(k) Turn off engine and priming pump, listen for leaks.

(l) Observe vacuum reading for 5 minutes.

(a) Maximum allowable drop 10 inches Hg. in 5 minutes.





(m) Record test results on test sheet.

NOTE: The priming device shall not be operated once the 5-minute test has begun.

511.5 TEST #2 PRIMING TEST

(a) Set up Pitot with proper nozzle for capacity test.

(b) Remove suction hose cap and replace with strainer.

(c) Attach rope to strainer and suction hose.

(d) Place hard suction hose into pit.

(e) Submerge strainer at least 24-inches below water surface.

(f) Tie off hose with rope (rope to relieve strain on hose).

(g) Use chafing pad on hard suction hose as needed.

(h) Measure water level in drafting pit, 10-foot maximum lift.

1. Measure top of water surface to eye of pump.

(i) Chock wheels of engine.

(j) Set up discharge hoses to Pitot manifold.

(k) Start engine and engage main pump.

(l) Place transfer valve in parallel position (volume).

(m) Raise engine RPM's to 1000 - 1200.

(n) Start priming pump and stopwatch, time priming test (time test ends when waterdischarges at nozzle and out of priming pump).

1. 1000 and 1250 GPM pumps - 30 seconds.

2. 1500 GPM pump - 45 seconds.

(o) Maintain minimum of 50 PSI pump pressure.

(p) Maintain water flow (to maintain prime and cool pump).

(q) Record results on worksheet and proceed to test #3.

511.6 TEST #3 100% CAPACITY @150 PSI NPP (20 MINUTES)

(a) Select and set up proper Pitot nozzle size for GPM's.

1. Pitot nozzle pressure 50-80 psi if possible.

2. Same as previous year test if possible.

(b) Place transfer valve in parallel position (volume).

(c) Slowly raise pump pressure and Pitot nozzle pressure to desired readings.

1. Pressure control device set above desired pump pressure.





(d) Start time test and record all gauge readings on worksheet.

(e) Obtain and record manual pump counter reading (one-minute minimum).

(f) Continue test for 20 minutes.

(g) Record all gauge readings on worksheet (start of test, 5, 10, 15, 20 minutes).

(h) Monitor engine and pump performance (fluid levels, gauge readings, fluid leaks, hosefittings, etc.).

(i) Proceed to test #4.

511.7 TEST #4 OVERLOAD {SPURT} TEST

(a) Raise pump discharge pressure to 165 psi.

1. Maintain same Pitot pressure as test #3.

(b) Confirm and record results on pump test worksheet.

(c) No time requirement, proceed to test #5.

511.8 TEST #5 PRESSURE CONTROL DEVICE TEST @ 150 PSI

(a) Maintain 150 psi pump pressure and Pitot flow pressure as in Test #3.

(b) Set pressure control device at 150 psi.

(c) Slowly close all discharge valves, one-at-a-time.

1. No faster than 3 seconds, no slower than 10 seconds.

(d) Observe and record pump discharge pressure rise on worksheet

(e) Pressure rise with all discharges closed should not exceed 30 psi.

(f) Open discharge valves to original flow pressure and proceed to Test #6.


(a) Obtain 90 psi pump pressure by adjusting engine throttle only.

1. Do not change discharge valve settings from those used in test #5 for capacityflow.


(c) Slowly close all discharge valves one-at-a-time

(d) No faster than 3 seconds, or slower than 10 seconds.

(e) Observe and record pump discharge pressure rise on worksheet.

1. Pressure rise with all discharges closed should not exceed 30 psi.

(f) Observe and record pump discharge pressure rise on worksheet.






(g) Open discharge valve to permit water flow.

(h) Proceed to test #7.

511.10 TEST #7 70% CAPACITY @ 200 PSI NPP (10 MINUTES)

(a) Select and set up proper Pitot nozzle size for required GPM flow.

1. Pitot nozzle pressure 50 - 80 psi if possible.


(b) Place transfer valve in parallel position (volume).

1. Check previous year test sheet for transfer valve position, use same position asprevious year test.



2. Start time test and record all gauge readings on worksheet (one-minuteminimum).

(d) Continue test for 10 minutes.

(e) Record all readings on worksheet (start, 5 minutes, and 10 minutes).

(f) Monitor engine and pump performance (fluid levels, gauge readings, fluid leaks, hosefittings, etc.).

(g) Proceed to Test #8.

511.11 TEST #8 50% CAPACITY @250 PSI NPP (10 MINUTES)

(a) Select and set up proper Pitot nozzle size for required GPM flow

1. Pitot nozzle pressure 50 - 80 psi if possible.


(b) Place transfer valve in series position (pressure).

1. Check previous year test sheet for transfer valve position, use same position asprevious year test.



(d) Start time test and record all gauge readings on worksheet.

(e) Obtain and record manual pump counter reading Ione minute minimum).

(f) Continue test for 10 minutes.

(g) Record all readings on worksheet (start, 5 minutes, and 10 minutes).

(h) Monitor engine and pump performance (fluid levels, gauge readings, fluid leaks, hosefittings, etc.)





(i) Proceed to Test #9.


(a) Obtain 250 psi pump pressure by adjusting engine throttle only.

1. Do no change discharge valve settings from those used in test #8 for capacityflow.


(c) Slowly close all discharge valves one-at-a-time (no faster than 3 seconds, or slowerthan 10 seconds).

(d) Observe and record pump discharge pressure rise on worksheet.


(e) Open discharge valve to permit water flow.

(f) Slowly reduce engine speed, and shut off water flow.

(g) Disengage main pump.

(h) Idle engine for 10 minutes before shutting down (to cool engine).

511.13 END-OF-TEST PROCEDURES

(a) Check engine for abnormalities or fluid leaks.

1. Check under engine for leaks.

(b) Check and refill all engine fluids.

(c) Clean test area.

(d) Note all problems or observations on worksheet.

(e) Advise duty B/C of any out-of-service equipment or suspected problems.

(f) Complete "Final Results" section of worksheet.

1. Average results of tests.

(g) Complete and sigh worksheet, return worksheet to Operations.

511.14 RECORDS

(a) The District shall maintain a written record of inspections, testing, repairs, andmaintenance for each fire pump using the appropriate forms.

(b) Completed forms shall be forwarded to Operations and retained by the District basedon established records retention schedules.

Policy




Fire Truck Aerials and Ground LadderInspection - 153

Fire Truck Aerials and Ground Ladder Inspection512.1 PURPOSE AND SCOPEThe purpose of this policy is to specify the requirements for the inspection of fire truck aerials andground ladders.

512.2 POLICY

(a) In accordance with NFPA 1914:

1. Fire truck aerials shall be inspected and certified by certified inspectors.

(a) A visual, nondestructive inspection shall be performed annually.

(b) A complete, nondestructive test shall be performed every five years,minimum.

2. Complete testing shall include:

(a) Horizontal bend test (500 lb. test load).

(b) Roof hook test (1000 lb. test load).

(c) Extension ladder hardware test (1000 lb. test load).

(d) Visual inspection of all elements.

(e) Heat sensor check and replacement (if necessary).

(f) Liquid penetrant inspection of rung welds (Domson exclusive, optionaltest).

(b) In accordance with NFPA 1932:

1. Ground ladders shall be inspected annually.

(a) Ground ladders include:

(a) Extension ladders.

(b) Roof ladders.

(c) Folding ladders.

512.3 RECORDS

(a) The District shall maintain a written record of inspections, testing, repairs, andmaintenance for each aerial and ground ladder on the appropriate forms.

(b) Completed forms shall be forwarded to Operations and retained by the District basedon established records retention schedules.

Policy




Annual Fit Testing - 154

Annual Fit Testing513.1 PURPOSE AND SCOPEThe purpose of this policy is to specify the requirements for annual FIT testing of PPE.

513.2 DEFINITIONSThe following definitions and acronyms shall be used in this policy:

(a) Fit factor: A quantitative estimate of the fit of a particular respirator to a specificindividual, and typically estimates the ratio of the concentration of a substance inambient air to its concentration inside the respirator when worn.

(b) FIT test: The use of a protocol to qualitatively or quantitatively evaluate the fit of arespirator on an individual.

(c) NIOSH: National Institute for Occupational Safety and Health.

(d) Negative pressure respirator (tight fitting): A respirator in which the air pressure insidethe face piece is negative during inhalation with respect to the ambient air pressureoutside the respirator.

(e) OSHA: Occupational Safety and Health Administration.

(f) Positive pressure respirator: A respirator in which the pressure inside the respiratoryinlet covering exceeds the ambient air pressure outside the respirator.

(g) Powered air-purifying respirator (PAPR): An air-purifying respirator that uses a blowerto force the ambient air through air-purifying elements to the inlet covering.

(h) Pressure demand respirator: A positive pressure atmosphere-supplying respirator thatadmits breathing air to the face piece when the positive pressure is reduced insidethe face piece by inhalation.

(i) Qualitative fit test (QLFT): A pass/fail fit test to assess the adequacy of respirator fitthat relies on the individual's response to the test agent.

(j) Quantitative fit test (QNFT): An assessment of the adequacy of respirator fit bynumerically measuring the amount of leakage into the respirator.

513.3 POLICYIn accordance with NFPA 1500:

(a) Each Member shall pass a face piece Fit-test during initial and annual training.

(b) The District shall conduct an additional FIT test whenever the Member reports, or theDistrict makes visual observations of the respirator, whenever a different respiratorface piece (size, style, model, or make) is used.

(c) The District shall conduct an additional FIT test whenever the Member reports, or theDistrict makes visual observations of the respirator, changes in the Member's physicalcondition that may affect respirator fit.

1. Such conditions include, but are not limited to:


Annual Fit Testing



(a) Facial scarring.

(b) Dental changes.

(c) Cosmetic surgery.

(d) An obvious change in body weight.

(d) When using SCBA, each Member shall select and wear the correct size face piece asdetermined by initial and annual FIT testing.

(e) A Member shall not wear respiratory protection unless the proper size face piece isavailable and the equipment is in proper working condition according to manufacturer'sspecifications.

513.4 INSPECTION

(a) FIT tests shall be administered using an OSHA-accepted QLFT or QNFT protocol.

(b) QLFT shall be used only to FIT test negative pressure air-purifying respirators that arerequired to achieve a fit factor of 100 or less.

(c) If the fit factor, as determined through an OSHA-accepted QNFT protocol, if equal toor greater than 100 for tight-fitting half face pieces, or equal to or greater than 500 fortight-fitting full face pieces, the QNFT is passed with that respirator.

(d) FIT testing of tight-fitting full face pieces and tight-fitting powered air-purifying shallbe accomplished by performing quantitative or qualitative FIT testing in the negativepressure mode, regardless of the mode of operation (negative or positive pressure)that is used for respiratory protection.

1. Qualitative FIT testing of these respirators shall be accomplished by temporarilyconverting the respirator user's actual face piece into a negative pressurerespirator with appropriate filters, or by using an identical negative pressure air-purifying respirator face piece with the same sealing surfaces as a surrogate forthe atmosphere-supplying or powered air-purifying respirator face piece.

2. Quantitative FIT testing of these respirators shall be accomplished by modifyingthe face piece to allow sampling inside the face piece in the breathing zone ofthe user, midway between the nose and mouth.

(a) This requirement shall be accomplished by installing a permanentsampling probe onto a surrogate face piece, or by using a samplingadapter designed to temporarily provide a means of sampling air frominside the face piece.

(e) Any modifications to the respirator face piece for FIT testing shall be completelyremoved, and the face piece restored to the NIOSH-approved configuration, beforethat face piece can be used in the workplace.

513.5 RECORDS

(a) Completed FIT test records shall be maintained by an Operations Division BattalionChief.


Annual Fit Testing



(b) Each Member shall receive a copy of his/her FIT test record.

Policy




Personal Protective Equipment StandardOperating Procedure - 157

Personal Protective Equipment StandardOperating Procedure514.1 PURPOSE AND SCOPEThe purpose of this policy is to document the requirement for issuance, operational use,maintenance history, inspection, and retirement of personal protective equipment (PPE).

514.2 DEFINITIONSThese definitions shall apply to requirements in this policy.

(a) PPE - Personal Protective Equipment.

(b) Protective Clothing - Protective clothing shall include:

1. Helmet and face shield.

2. Hood.

3. Coat with liner.

4. Pants with liner.

5. Suspenders.

6. Boots.

7. Survivor light.

8. SCBA mask.

9. Gloves..

(c) Fully bunkered out standard - Shall include the following:

1. All closures secured with collar up.

2. Thumb strap on sleeve properly secured around thumb prior to donning of glove.

514.3 POLICY

(a) Equipment shall:

1. Meet or exceed:

(a) NFPA standards.

(b) Texas Commission on Fire Protection Standards.

2. Be of Department issue.

(b) Command may use discretion to regulate the use of protective clothing in thosesituations where exceptions to the these policies appear necessary.

514.4 OPERATIONAL USE OF PPE

(a) Helmets


Personal Protective Equipment Standard Operating Procedure



1. Shall be worn:

(a) On the fire ground at all times.

(b) By Engine/Truck companies at all times except when Command deemsthem unnecessary.

2. May be doffed during REHAB if weather permits.

(b) Shields or goggles shall be worn:

1. Down by all personnel in the area during the use of any extrication equipment.

2. Up during Hazmat incidents or any incident where a contaminated atmosphereexists.

(c) Hoods:

1. Shall be worn on the fire ground at all times.

(a) The coat shall come up over the flap of the hood to protect the neck area.

(b) The ring of the hood around the face shall fit over the rim of the SCBAface mask.

2. May be doffed during REHAB.

3. All Members shall inspect for proper hood position of each team member beforeentering a hazardous area.

(d) Bunker coats:

1. Shall be:

(a) Worn at all times during firefighting and rescue activities.

(b) Doffed during REHAB if weather permits.

2. Shall not be worn during water rescue.

(e) Bunker coat pockets:

1. May be used to carry necessary tools if such tools do not weigh enough toexcessively tire the fire fighter.

2. Shall not bulge excessively to restrict the fire fighter's movement.

(f) Bunker pants shall:

1. Be worn at all firefighting and rescue activities.

(a) Driver/Operators may defer donning of pants and boots until after arrival.

2. Not be worn on water rescues.

(g) Bunker pant pocket shall have the same restrictions as bunker coat pockets.

(h) Suspenders shall be:

1. Kept in good repair.

2. Adjusted so that pants are kept from dragging the ground.





3. Maintained so that the elasticity retains give during work activities.

(i) Fire boots shall be worn on all fire runs.

1. Driver/Operators may:

(a) Wear other shoes so that proper engine safety may be maintained.

(b) Don boots and pants after arrvial.

(j) SCBAs

1. Shall be worn by all personnel inside a declared hot zone.

2. Ambient air shall be tested before any air packs are doffed:

(a) After a fire.

(b) During a HAZMAT incidents.

(c) After a confined or trench rescue.

3. Doffing of SCBAs shall be at the discretion of Command once air qualificationshave been met.

4. There shall be a two cylinder limit on SCBAs before REHAB.

(k) Gloves shall be:

1. Worn at all times during fire fighting activities and rescues.

2. Doffed during REHAB.

3. Worn such that the glove comes up over the sleeve of the bunker coat so thatno space or gap is exposed.

4. Of good repair with no puncture holes.

(l) Per TCFP BP 1.12,:

1. Additional accessories shall not be added to Department issued protectiveensemble unless the Department has written approval from the manufacturer ofthe element to which the accessory is attached.

2. No Member shall wear any protective gear other than the Department issueditems without specific written approval of the Fire Chief.

514.5 SELECTION OF DEPARTMENT STRUCTURAL FIREFIGHTING PROTECTIVEENSEMBLE ELEMENTS

(a) Selection:

1. The Department shall issue each Member a protective ensemble consisting of:

(a) Helmet.

(b) Eye protection.

(c) Hood.

(d) Coat.





(e) Gloves.

(f) Pants.

(g) Boots.

2. Protective items shall be compliant with NFPA 1971 current in the year ofpurchase.

3. Specifications:

(a) Helmets shall be:

1. 10-10 traditional style.

2. Equipped with face shield or goggles or both.

3. Colored coded as follows:

(a) White - Chief officers.

(b) Red - Captains/Lieutenants.

(c) Black - Drivers/Firefighters.

(b) Hoods shall:

1. Be Nomex or PBI material.

2. Have a large bib.

3. Be issued two per Member; one primary, one secondary.

(c) Department issued coats and pants shall be Globe Advanced GXtreme.

(d) Department boots shall be black leather knee-length boots.

514.6 CARE OF OF DEPARTMENT STRUCTURAL FIREFIGHTING PROTECTIVEENSEMBLE ELEMENTS

(a) Care:

1. The Department shall provide Members with the instructions provided by themanufacturer on its care, use, and maintenance (including any warnings) whenissuing new structural firefighting ensembles.

(a) When the manufacturer's instructions regarding the care or maintenanceof protective ensembles or elements differ from a specific requirement ofthis policy the manufacturer's instructions shall be applied.

2. Equipment shall be kept clean and of good repair.

3. The following shall be reported immediately:

(a) Malfunctions.

(b) Debris that cannot be removed.

(c) Rips or tears.

(d) Scratched face shield.





4. Lost equipment shall be replaced immediately.

5. Reflective stripping shall be clean and intact.

6. Firefighters shall maintain their assigned equipment clean and intact.

7. Officers shall inspect the equipment of all Members after major fires or once amonth if no such fires have occurred.

(b) Cleaning and decontamination

1. General

(a) Soiled or contaminated elements shall not brought into the home, washedin home laundries, or washed in public laundries unless the public laundryhas a dedicated business to handle firefighting protective clothing.

(b) Commercial dry cleaning shall not be used as a means of cleaning ordecontaminating ensembles and ensemble elements unless approved bythe ensemble or element manufacturer.

(c) When contract cleaning or decontamination is used, the contract cleanershall demonstrate to the Department's satisfaction, procedures forcleaning and decontamination that do not compromise the performance ofensembles and ensemble elements.

2. Routine Cleaning

(a) The following procedure shall be used:

1. Initiate cleaning at the incident scene when possible.

2. Brush off any debris.

3. Gently rinse off debris with a water hose.

4. Scrub gently with a soft bristle brush and rinse off again if necessary.

5. Inspect for soiling and contamination, repeat process if necessary.

(b) If routine cleaning fails to render the elements sufficiently clean for service,the elements shall receive advanced cleaning.

3. Advanced Cleaning

(a) Elements that have been issued, used, and are soiled shall receiveadvanced cleaning at least every 12 months.

(b) The Department Quartermaster shall manage advanced cleaning using aqualified contract cleaner for inspections and appropriate decontaminationprocedures.

(c) Following every fire or working in conditions that are considered IDLH,PPE shall receive an in-house cleaning via extractor.

4. Specialized Cleaning





(a) In cases of known or suspected contamination, the contaminant shall beidentified as soon as possible, and the manufacturer shall be be consultedfor teh appropriate decontamination agent and process.

(b) Elements contaminated with hazardous materials or biological agentsshall receive specialized cleaning as necessary to remove specificcontaminant(s).

(c) The Department Quartermaster shall be responsible for performing ormanaging specialized cleaning.

(d) Appropriate precautions shall be observed when handling elements knownor suspected to be contaminated with hazardous materials or biologicalagents.

(e) The following process shall be used to clean elements that have beensoiled with body fluids:

1. The manufacturer's instructions shall be used to determine theappropriate disinfectant to use.

2. Utility sink procedures, machine cleaning procedures, or a qualifiedcontractor shall be used.

3. Inspect for effectiveness of cleaning and repeat process ifnecessary.

5. Cleaning and Decontamination Procedures

(a) The Quartermaster shall be guided by the manufacturer's label and userinformation provided with the ensemble or element.

(b) Where information is not available, the Quartermaster shall use theprocedures in this section.

(c) Chlorine bleach or chlorinated solvents shall not be used to clean ordecontaminate garments.

(d) Cleaning and decontamination solutions shall have a pH range of not lessthan 6.0 pH and not greater than 10.5 pH.

(e) Heavy scrubbing or spraying with high velocity water jets such as a powerwasher shall not be used.

(f) Protective ensembles and elements shall be cleaned and decontaminatedseparately from non-protective items.

1. Where shell sand liners are separable, those items shall be cleanedand decontaminated only with like items, including but not limited to,shells with shells and liners with liners.

(c) Utility Sink Procedures - the following procedure shall be used when cleaning anddecontaminating items in a utility sink.

1. Do not overload the sink.

2. Pre-treat heavily soiled or spotted areas if necessary.





3. Fill the sink with water not to exceed degrees F.

4. Add cleaning solution or detergent.

5. Wear protective gloves and eye/face splash protection.

6. Scrub gently using a soft bristle brush, using extra care with moisture barrierassemblies.

7. Drain water from the sink leaving items in place.

8. Refill the sink; agitate gently using gloved hand or air stick.

9. Gently wring out garments and drain water from the sink.

10. Repeat steps 7 and 8 until garment is thoroughly rinsed.

11. Dry the elements.

12. Inspect and rewash if necessary.

13. Rinse out the sink.

(d) Machine Cleaning Procedures - the following procedure shall be used when cleaningand decontaminating items in a machine.

1. Do not overload the machine.

2. Pre-treat heavily soiled or spotted areas if necessary.

3. Fasten all closures, including pocket closures, hook and loop, snaps, zippers,hooks and dees, and so forth.

4. Turn garment inside out and place in mesh laundry bag.

5. Set and start the machine cycle; use a water temperature setting not toexceeddegrees F.

6. Add detergent (preferably liquid).

7. Run one complete cycle, rinsing at least twice.

8. Dry the elements.

9. Inspect and rewash if necessary.

10. If the machine is also used to wash items other than protective ensembleelements, rinse out the machine by running it while empty through a completecycle withdegree F water and detergent.

11. The Quartermaster shall be guided by the manufacturer's label and userinformation that the manufacturer provided with the ensemble or element.

(a) Where the information is not available, the Quartermaster shall use theprocedures in this section.

(e) Air Drying Procedures - the following procedure shall be used when air drying items.

1. Place the elements in an area with good ventilation.

2. Do not dry in direct sunlight.





(f) Machine Drying Procedures - the following procedure shall be used when machinedrying items.

1. Machine drying shall be used only when the gear must be immediately reused.

2. Do not overload the machine.

3. Fasten all closures, including pocket closures, hook and loop, snaps, zippers,hooks and dees, and so forth.

4. Turn garment inside out and place in mesh laundry bag.

5. If the dryer has a heat/no heat option, use it.

6. If heat must be used, basket temperature shall not exceed 105 degrees F.

7. If heat is used, remove garments before they are completely dry.

(g) Additional Procedures for Helmets

1. The Quartermaster shall be guided by the manufacturer's label and userinformation that the manufacturer provided with the ensemble or element.


2. Helmets shall not be machine cleaned or dried.

3. Helmet shells, headbands, crown straps, ear covers, and suspension systemsshall be cleaned in a utility sink using mild detergent and water.

4. The manufacturer shall be consulted if stronger cleaning agents are required.

5. No solvents shall be used to clean or decontaminate faces shields or goggles.

(a) The manufacturer shall be consulted when more thorough cleaning isnecessary.

(h) Additional Procedures for Gloves:

1. The Quartermaster shall be guided by the manufacturer's label and userinformation that the manufacturer's label and user information that themanufacturer provided with the ensemble or element.


2. Gloves shall be cleaned in a utility sink using mild detergent and water.

3. Gloves shall not be machine dried with heat.

(i) Additional Procedures for Footwear

1. The Quartermaster shall be guided by the manufacturers' label and userinformation that the manufacturer provided with the footwear.


2. Footwear shall not be machine cleaned or dried.





3. Footwear shall be cleaned in a utility sink using mild detergent, water, and a softbristle brush.

4. The manufacturer shall be consulted if stronger cleaning agents are required.

5. Footwear shall be air dried in a well-ventilated area, away from direct sunlight.

514.7 REPAIR

(a) Garments and Hoods

1. The Quartermaster shall determine after consultation with the manufacturerwhether an item can be economically repaired and where to send the item forthe necessary repair.

2. Garments and hoods shall be subjected to advanced cleaning, or specializedcleaning when necessary, prior to shipping them to anyone for repair.

3. If the garment or hood is damaged or contaminated to an extent that repair orrestoration is not economically feasible, the Quartermaster shall retire the itemand issue a new one in its place.

(b) Helmets

1. The Quartermaster, shall manage specialized repairs.

2. Helmets shall be subjected to advanced cleaning, and specialized cleaningwhen necessary before any repair work is undertaken,

3. All repairs and alternations to helmets shall be done in a manner and usingmaterials that are approved by the manufacturer.

4. Where replacement of a helmet component is performed, the replacementcomponent(s) shall be obtained from the helmet manufacturer or themanufacturer's approved source.

5. If there is indication of a crack, dent, abrasion, bubbling, soft spot, discolorationor warning in the helmet shell, the manufacturer shall be contacted to determineserviceability.

6. The helmet manufacturer shall be contacted if the Quartermaster is unsure of thecomplexity of the repair, or whether a field repair can be accomplished withoutadversely affecting the integrity of the helmet.

7. Removal of small scratches on the helmet shell shall be done by using mildlyabrasive components as recommended by the manufacturer.

8. Helmet face shield/goggle components that become cracked or badly scratchedshall be replaced.

(c) Gloves and Footwear

1. Gloves and footwear that may be economically repaired may be repaired at arepair facility approved by the manufacturer.

(a) Otherwise, the item shall be retired and a new one issued in its place.





514.8 STORAGE

(a) Ensembles or ensemble elements shall:

1. Not be stored in direct sunlight or exposed to direct sunlight while being worn.

2. Be clean and dry before storage.

3. Not be stored in airtight containers unless they are new and unissued.

4. Not be stored at temperatures below -40 degrees F or above 180 degrees F.

5. Not be stored or transported in compartments or trunks with sharp objects, tools,or other equipment that could damage the ensembles or ensemble elements.

(a) If they must be transported or stored in these environments, the ensembleor elements shall be placed in a protective case or bag to prevent damage.

6. Not be stored in contact with hydraulic fluids, solvents, hydrocarbons,hydrocarbon vapors, or other contaminants.

(b) Soiled ensembles and ensemble elements shall not be stored inside living quarters orwith personal belongings, or taken or transported within the passenger compartmentof personal vehicles unless the ensembles or ensemble elements are placed in aprotective case or bag to prevent cross-contamination.

514.9 INSPECTIONS

(a) Routine:

1. Each Member shall conduct a routine inspection of their personal ensemble orensemble elements after each use.

2. Inspections shall be conducted each time the elements are exposed orsuspected of having been exposed to damage or contamination.

3. Coats and trousers shall be inspected for:

(a) Soiling or contamination from hazardous materials or biological agents.

(b) Physical damage such as rips, tears, cuts, charring, burn holes, damaged/missing reflective trim.

4. Hoods shall be inspected for:

(a) Soiling or contamination.

(b) Physical damage such as rips, tears, cuts, charring, burn holes, melting,and loss of face opening adjustment.

5. Helmets shall be inspected for:


(b) Physical damage to the shell such as cracks, crazing, dents, or abrasions.

(c) Thermal damage to the shell such as bubbling, soft spots, warping, ordiscoloration.





(d) Damage to the ear flaps such as rips, tears, cuts, charring, burn holes,or melting.

(e) Damaged or missing components of the suspension and retentionsystems.

(f) Damaged or missing components of the face shield/goggle system.

(g) Damaged or missing reflective trim.

6. Gloves shall be inspected for:


(b) Rips, cuts, tears.

(c) Charring, burn holes.

(d) Melted liner.

(e) Shrinkage.

(f) Loss of elasticity.

7. Footwear shall be inspected for:

(a) Soil and contamination.

(b) Cuts, tears, punctures.

(c) Charring, burn holes, melting.

(d) Exposed/deformed steel toe, steel mid sole, or shank.

(e) Loss of water resistance.

(f) Closure system component damage and functionality.

(b) Advanced Inspection

1. Advanced inspections of all protective ensembles and ensemble elements shallbe conducted:

(a) A minimum of every twelve months, or whenever routine inspectionsindicate that a problem may exist.

(b) By Members of the Department who have received training in theinspection structural firefighting protective clothing and equipment or byan outside agency certified in the same.

(c) In a manner to prevent damage or destruction to the item.

2. Advanced inspections shall include all of the elements of the routine inspectionplus additional requirements as stated in the following requirements.

3. All layer of the garment elements shall be inspected for the following:

(a) Contamination from hazardous materials or biological agents.

(b) Evaluation of system fit and coat/trouser overlap.

(c) Loss of seam integrity; broken or missing stitches.





(d) Material integrity: UV or chemical degradation, loss of liner material,shifting of liner material.

(e) Wristlets: loss of elasticity, stretching, runs, cuts, burn holes.

(f) Reflective trim integrity, attachment to garment, reflectivity, damage.

(g) Label integrity and legibility.

(h) Hook and loop functionality.

(i) Liner attachment systems

(j) Closure system functionality.

(k) Use of non-approved accessories.

4. Hoods shall be inspected for the following:

(a) Contamination from hazardous materials or biological agents.

(b) Shrinkage.

(c) Loss of material elasticity;, stretching out of shape.

(d) Loss of seam integrity; broken or missing stitches.

5. Helmet shall be inspected for the following:

(a) Damaged or missing components of the face shield/goggle system,including discoloration or scratches to the face shield/goggle lens limitingvisibility.

(b) Face shield/goggle system functionality.

(c) Damage to the impact cap.

(d) Damaged or missing reflective trim.

(e) Use of non-approved accessories.

6. Gloves shall be inspected for the following:

(a) Inverted liner.

(b) Shrinkage.

(c) Use of non-approved accessories.

7. Footwear shall be inspected for the following:

(a) Excessive tread wear.

(b) Heel counter failure.

514.10 RETIREMENT, DISPOSITION, SPECIAL INCIDENT PROCEDURES

(a) Retirement

1. Structural fire fighting ensembles and ensemble elements that are:





(a) Worn or damaged to the extent that the Quartermaster deems it notpossible or cost effective to repair them shall be retired.

(b) Contaminated to the extent that the Quartermaster deems it not possibleor cost effective to decontaminate them shall be retired.

(c) No longer of use to the Department for emergency operations service butare not contaminated, defective, or damaged shall be retired.

(b) Disposition

1. Retired structural fire fighting ensembles and ensemble elements shall bedestroyed or disposed of in a manner assuring that they will not used in any firefighting or emergency activities, including training.

2. Retired structural fire fighting ensembles and ensemble elements as determinedshall be permitted to be:

(a) Used for training that does involve live fire provided that they areappropriately marked as such. Or,

(b) Used as determined by the Department.

514.11 SPECIAL INCIDENT PROCEDUREIn the absence of directions from State or Federal agencies having jurisdiction to investigatefirefighter injuries or fatalities, the following procedures shall apply to the handling and custodyof ensembles and ensemble elements that are directly related to serious firefighter injuries andfirefighter fatalities:

(a) All personal protective clothing and equipment used by the injured or decreasedfirefighter shall be immediately removed from service and preserved by theQuartermaster in a secure location within Department facilities.

1. Access to the clothing and equipment shall be controlled and documented.

2. All such clothing and equipment shall be non-destructively tagged and storedonly in paper or cardboardcontainers to prevent further degradation or damage.

(a) Plastic or airtight containers shall not be used.

3. With the specific approval of the Fire Chief,the clothing and equipment may beavailable to qualified Department Members or outside experts to determine thecondition thereof.

514.12 RECORDS

(a) Records shall be maintained for all structural protective clothing in use or in reserve.

1. For each element the following details shall be recorded:

(a) Person to whom the element is issued.

(b) Date and condition when issued.

(c) Manufacturer and model name or design.





(d) Manufacturer's identification number, lot number, or serial number.

(e) Month and year of manufacture.

(f) Dates(s) and findings of advanced cleaning or decontamination.

(g) Reason for advanced cleaning or decontamination and whom performed.

(h) Date(s) of repairs, who performed it, and a brief description of repair(s).

(i) Date of retirement.

(j) Date and method of disposal.

(b) The Department shall retain a reference copy of the manufacturer's instructionsregarding the care, use, and maintenance of protective ensembles or elements.

(c) Inspection forms shall be completed and submitted after annual inspection.

(d) Annual inspection of PPE shall be documented and reviewed by an OperationsDivision Chief.

Policy




Annual Hydrant Testing - 171

Annual Hydrant Testing515.1 PURPOSE AND SCOPEThe purpose of this policy is to define the requirements for annual hydrant testing.

515.2 POLICYTCESD1 shall conduct fire hydrant inspections in accordance with NFPA 291.

Policy




Inspection of Fire, Rescue, and EMS Tools -172

Inspection of Fire, Rescue, and EMS Tools516.1 PURPOSE AND SCOPEThis policy specifies the requirements for inspection of Fire, Rescue, and EMS tools.

516.2 POLICY

(a) This policy shall apply to the following:

1. Fire tools:

(a) Chain saw.

(b) Vent saw.

(c) Power units.

(d) PPV fans.

(e) Gas monitors.

(f) Thermal imaging cameras.

2. Rescue tools:

(a) Extraction tools.

3. EMS tools.

(b) Fire, rescue, and EMS tools shall be inspected daily and after each call.

1. The daily inspection shall be to the manufacturer's specifications.

2. The daily inspection shall include:

(a) Functionality.

(b) Power up.

(c) Damage.

(d) Fuel levels.

(e) Cleanliness.

3. Tools showing damage or having repair needs shall be taken out of service.

4. Appropriate paperwork.

(c) Fire, rescue, and EMS tools shall be inspected weekly.

1. The weekly inspection shall be to the manufacturer's specifications.

2. The weekly inspection shall include:

(a) Fluid levels.

(d) Fire, rescue, and EMS tools removed from service for repair shall be inspected andtested before return to service.


Inspection of Fire, Rescue, and EMS Tools


Inspection of Fire, Rescue, and EMS Tools -173

516.3 RECORDS

(a) A record log shall be created for each piece of equipment to be inspected.

1. Each inspection shall be logged by date and outcome.

2. Items taken out of service for repair and replacement shall be logged as such.



Records Management - 174

Chapter 6 - Records Management

Policy





Records Management600.1 PURPOSE AND SCOPEThis policy provides requirements for the management of all District documents, including thosein fire stations, to ensure that District records are maintained and available as required by theTexas Public Information Act. This policy also provides requirements on the retention, disposition,and security of records.

600.2 POLICYTravis County Emergency Services District #1 shall promote the efficient and cost-effectiveconduct of District business by reducing the number of records in active file areas, eliminatingunnecessary retention of duplicate or obsolete documents, and providing for timely transfer ofinactive files in compliance with legal requirements.

600.3 CUSTODIAN OF RECORDS

(a) The Fire Chief shall appoint a Custodian of Records.

(b) The Custodian of Records shall oversee the records management program, includingthe records retention schedule.

(c) The Custodian of Records or the authorized designee shall:

1. Remain familiar with the Texas Public Information Act.

2. Identify what records the District has, where the records are kept, the volumeand how the records are used.

3. Maintain and update the District records retention schedule, including:

(a) Identifying the minimum length of time the Districtshall keep records in aseries.

(b) Identifying the District section or division responsible for the originalrecord.

4. Coordinate the placement of inactive records in storage, including:

(a) Maintaining a storage inventory.

(b) Providing an annual reminder to Fire Chiefs and section managers toreview files to determine if any records should be transferred to storage.

5. Manage the destruction of District records, including:

(a) Annually reviewing the records retention schedule and storage inventorylist to determine which records are eligible for destruction.

(b) Providing a list to Fire Chiefs and section managers of records eligible tobe destroyed.


Records Management



(c) Obtaining any required approvals for the destruction of eligible records.

(d) Maintaining a list of records that have been destroyed.

6. Ensure that confidential and other sensitive records are stored or maintained toprotect the sensitive nature of the records.

7. Process subpoenas and requests for records as provided in the Subpoenas andCourt Appearances, the Release of Records, and the Patient Medical RecordSecurity and Privacy policies.

8. Manage a document imaging or other process for bulky or rarely accessedrecords with long retention periods.

9. Establish rules regarding the inspection and copying of District records asreasonably necessary for the protection of such records (Tex. Gov’t Code §552.203), including:

(a) Identifying records or portions of records that are confidential under stateor federal law and not open for inspection or copying.

(b) Maintaining a schedule of fees for public records as allowed by law (Tex.Gov’t Code § 552.261 et seq.).

(c) Protecting public information from deterioration, alteration, mutilation, loss,or unlawful removal.

(d) Repairing, renovating, or rebinding public information as necessary tomaintain it properly.

10. Prepare and prominently display a sign to the public that provides a descriptionof the basic rights of persons who request public information, the responsibilitiesof the District and the procedures, to include the cost of inspecting or obtainingcopies (Tex. Gov’t Code § 552.205).

600.4 MEMBERS’ RESPONSIBILITY

(a) All Members shall treat District records in a responsible manner and as provided inthis policy.

(b) Members shall ensure that records in their control are maintained as provided in therecords retention schedule.

600.5 CAPTAIN OR LIEUTENANTS’ RESPONSIBILITY

(a) Captain or Lieutenants at fire stations shall manage records at the fire station level.

(b) The Captain or Lieutenants shall ensure that all records at the fire stations are retainedin accordance with this policy.


Records Management



600.6 REQUIRED REPORTING

(a) TCESD1 shall provide reports to the following:

1. TxFirs

2. FIDO

600.7 TRAINING

(a) Within 90 days of assuming such duties, all Members designated to manage, releaseor facilitate public access District records shall complete a training program madeavailable or approved by the office of the state Attorney General that includesthe general background of the legal requirements, responsibilities, and proceduresregarding access and release of requested information or records.

(b) Travis County Emergency Services District #1 shall maintain and make available forpublic inspections the certificates of completion for Members completing such training(Tex. Gov’t Code § 552.012).

Policy




Release of Records - 178

Release of Records601.1 PURPOSE AND SCOPEThis policy establishes requirements with regard to public inspection and obtainment of copies ofpublic information and records.

Inspection and release of records with protected health information are covered by the PatientMedical Record Security and Privacy Policy.

601.2 POLICYTravis County Emergency Services District #1 shall provide public access to records consistentwith the Texas Public Information Act (Tex. Gov’t Code § 552.001 et seq.).

601.3 PROCESSING REQUESTS FOR PUBLIC RECORDSAny Member receiving a request for records shall route the request to the Custodian of Recordsor the authorized designee.

601.3.1 REQUESTS FOR RECORDSThe processing of requests for information and records is subject to the following:

(a) All requests for public information and records shall be made in writing.

(b) The District shall not be required to create records which do not exist.

(c) Requests for information and records shall be completed as soon as possible basedon the circumstances of the request by (Tex. Gov’t Code § 552.221):

1. Providing the information for inspection or duplication at the District.

2. Mailing copies of the public information by first class U.S. mail, if requested.

(d) When the request cannot be fulfilled within 10 business days after the date of request,the requester shall be notified in writing and provided a date and hour within areasonable time when the information will be available for inspection or duplication(Tex. Gov’t Code § 552.221).

(e) Requestors shall complete the examination of the requested information no later thanthe 10th business day after the Custodian of Records makes the information available.When the requester does not complete the examination within 10 days, or does notfile a written request for additional time, the request shall be considered withdrawn(Tex. Gov’t Code § 552.225).

601.3.2 REDACTED OR WITHHELD RECORDS

(a) When the Custodian of Records believes that information requested should beredacted or withheld from public disclosure, the written request shall be referred to thestate Attorney General for a determination that a lawful exemption applies.


Release of Records



(b) The referral shall be submitted to the state Attorney General as provided in Tex. Gov’tCode § 552.301.

(c) The requester shall be provided (Tex. Gov’t Code § 552.301(d)):

1. A written statement that the District wishes to withhold the requested informationand that a decision from the Attorney General has been requested.

2. A copy of the written communication to the Attorney General sent bythe District requesting the decision.

3. The written communication shall be redacted if it discloses the requestedinformation by the requester.

601.4 RELEASE RESTRICTIONSExamples of records with release restrictions include but are not limited to:

(a) Patient Care Reports (PCRs) (45 CFR 164.502; Tex. Health & Safety Code § 181.006)(see the Patient Medical Record Security and Privacy Policy).

(b) Certain personnel records, medical records, or similar records which constitute aclearly unwarranted invasion of personal privacy (Tex. Gov’t Code § 552.102).

(c) Records pertaining to pending litigation (Tex. Gov’t Code § 552.103; Tex. Gov’t Code§ 552.107).

(d) Members or former Members’ home address, home telephone number, emergencycontact information, Social Security number, or information revealing the Memberhas family members is exempted if the Member requested the information to beconfidential by a signed writing upon employment (Tex. Gov’t Code § 552.024; Tex.Gov’t Code § 552.117).

(e) Arson investigations (Tex. Gov’t Code § 552.108).

(f) Records of complaints to or investigations conducted by the Travis County EmergencyServices District #1 for law enforcement purposes (Tex. Gov’t Code § 552.108).

(g) Contents of real estate appraisals or engineering or feasibility estimates andevaluations made for or by the Travis County Emergency Services District #1relative to the acquisition of property or to prospective public supply and constructioncontracts, until all of the property has been acquired or all contract agreementsexecuted (Tex. Gov’t Code § 552.105).

(h) Records where disclosure is exempt or prohibited pursuant to provisions of federalor state law, including, but not limited to, provisions of the Texas Rules of Evidencerelating to privilege.

(i) Information considered confidential by law, either constitutional, statutory, or by judicialdecision (Tex. Gov’t Code § 552.101).


Release of Records



601.5 RELEASED RECORDS TO BE MARKED

(a) Each page of any record released pursuant to this policy shall be stamped in a coloredink or otherwise electronically marked to indicate the District name and to whom therecord was released.

Policy




Subpoenas and Court Appearances - 181

Subpoenas and Court Appearances602.1 PURPOSE AND SCOPEThe purpose of this policy is to establishrequirements for the receipt, process, and response tosubpoenas to appear or to produce records or evidence. The policy establishes the requirementthat the District cover any related work absences and keep the District informed about relevantlegal matters.

602.2 POLICYDistrict Members shall respond appropriately to all subpoenas and any court-orderedappearances.

602.3 RECEIPT OF SUBPOENAS

(a) Only those District Members authorized to receive a subpoena on behalf of the District or any of its Members shall do so.

(b) Subpoenas for records shall be directed to the Custodian of Records or authorizeddesignee for processing.

602.3.1 SUBPOENAS OF RECORDS

(a) The Custodian of Records and any authorized designees shall receive training inproper intake and processing of subpoenas.

(b) Members not designated by the Custodian of Records and trained shall not acceptsubpoenas for District records.

(c) Subpoenas for records shall be date-stamped and logged.

(d) The Custodian of Records shall consult with the District privacy officer regarding anyrequest for medical records.

(e) The Custodian of Records or the authorized designee shall produce only the requestedrecords as provided in this policy and the Patient Medical Record Security and PrivacyPolicy.

(f) When the Custodian of Records determines that a subpoena involves a request fora confidential record or relates to pending litigation against the District or District, therequest shall be promptly brought to the attention of the legal counsel for the District.

(g) The District may be entitled to recoup reasonable costs incurred in production ofbusiness records in response to a subpoena (Tex. RCP Rule 205.3).

(h) The Custodian of Records shall provide a statement reflecting the assessment of thesereasonable costs and require payment at the time subpoenaed records are delivered.

602.3.2 CIVIL SUBPOENAS INCLUDING DEPOSITIONS OR NOTICES TO APPEAR

(a) Upon receipt of a civil subpoena, the Custodian of Records or other person authorizedto receive a subpoena shall date-stamp and log the subpoena.


Subpoenas and Court Appearances



(b) The Custodian of Records or other person authorized to receive a subpoena shallensure timely delivery of the subpoena to the identified Member, noting on the log thedate and time it was accepted.

1. The receiving Member shall acknowledge receipt by signing and dating the log.

(c) No subpoena for a Member of the District as a witness in a civil action shall be acceptedunless it is accompanied by the required fee for the Member’s appearance (Tex. Civ.Prac. & Rem. Code § 22.001; Tex. Civ. Prac. & Rem. Code § 22.003).

(d) Members shall notify their Battalion Chief of receipt of a subpoena.

(e) Members shall contact the attorney issuing the subpoena to confirm the date and timeof appearance or to confirm an on-call status.

(f) The Member shall comply with all instructions on the subpoena and monitor the statusof all required appearances to ensure compliance with judicial process.

(g) In the event a Member will be unavailable to respond to a subpoena, the member shallpromptly notify the attorney issuing the subpoena and the Member’s Battalion Chief.

(h) Members who are deposed shall request a copy of the transcript.

602.3.3 ON-CALL SUBPOENAS

(a) Upon receipt of a subpoena and after contacting the issuing attorney, a Member maymake arrangements with the issuing attorney to be placed in an on-call status.

(b) The subpoenaed Member shall promptly notify his/her supervisor of the subpoena andany on-call status.

(c) The subpoenaed Member shall make arrangements regarding any potentialscheduling conflicts, potential overtime compensation, or other follow-up required tocoordinate on-call appearance status.

602.3.4 CRIMINAL SUBPOENAS

(a) Upon receipt of a criminal subpoena related to District business, the Member shallpromptly notify the Battalion Chief of his/her appearance.

(b) The Member shall contact legal counsel if he/she has any questions.

602.3.5 CIVIL SUBPOENAS UNRELATED TO OFFICIAL DISTRICT BUSINESS

(a) Members properly served with valid subpoenas for civil matters unrelated totheir District duties shall comply with the requirements of the subpoena.

(b) Members shall not be entitled to compensation from the District for any suchappearance or deposition.

1. Arrangements for time off shall be coordinated with their supervisor.

(c) Members subpoenaed to testify about nonwork-related matters shall be permitted totake time off to testify but are not entitled to receive compensatory wages.

(d) Members may use vacation, personal leave, or compensatory time off for the timeaway from work.






602.4.1 MEMBERS

(a) Members subpoenaed to appear for any District-related reason or who aresubpoenaed to produce records or evidence shall:

1. Document the date, time, and manner of receipt.

2. Promptly contact the Custodian of Records and provide the Custodian with acopy of the subpoena.

3. Make arrangements through the Custodian of Records to obtain any relatedreports or information.

4. Notify their supervisor of the subpoena.

(b) Members who are subpoenaed to testify about District-related matters shall receivetheir normal wages.

(c) Any witness fees provided to an on-duty Member shall be promptly transmitted to theDistrict.

(d) Members shall coordinate any scheduled appearances with their Captain orLieutenant to ensure the efficient use of staffing to minimize the payment of overtime.

(e) Members appearing in court or appearing for court-related functions such asdepositions shall appear in uniform or business attire.

(f) Any questions regarding this policy or its requirements shall be promptly directed toa supervisor or Districtlegal counsel.

602.4.2 SUPERVISORS

(a) Supervisors shall monitor the schedules of Members who have been servedsubpoenas requiring their appearance to ensure appropriate shift coverage andcompensation for the subpoenaed Member.

(b) Supervisors shall not intentionally adjust a Member’s duty schedule for the purposeof creating overtime.

602.5 TESTIFYING AGAINST THE INTEREST OF THE DISTRICT

(a) Any Member who has been subpoenaed to testify, has agreed to testify or whoanticipates testifying or providing information on behalf of, or at the request of, anyparty other than the state; any city, county or any of their officers; or agents oremployees in which any of those entities or persons are parties to the litigation, shallpromptly notify his/her supervisor.

(b) The supervisor shall notify the Fire Chief, prosecuting attorney in a criminal case, andthe District's legal counsel, as may be indicated by the case.

(c) This requirement shall include:





1. Provision of testimony or information for the defense in any criminal trial orproceeding.

2. Provision of testimony or information for the plaintiff in a civil proceeding againstany city, county or its officers, agents, or employees.

3. Provision of testimony or information on behalf of, or at the request of, any partyother than any District official in any administrative proceeding, including, butnot limited to, personnel and/or disciplinary matters.

4. No Member shall be retaliated against for testifying in any matter.

602.6 RECEIPT AND PROCESSING OF A SUMMONS

(a) Upon receipt of a summons and complaint in a matter related to District business, theMember shall:

1. Document the date, time, and manner of receipt.

2. Promptly notify his/her supervisor.

3. Contact legal counsel for the District.

Policy




Patient Medical Record Security and Privacy -185

Patient Medical Record Security and Privacy603.1 PURPOSE AND SCOPEThe purpose of this policy is to establish appropriate administrative, technical, and physicalrequirements for patient medical records and to provide reasonable safeguards against prohibiteduses and disclosures of protected health information (PHI) in accordance with federal and statelaw, to include the following:

• Health Insurance Portability and Accountability Act (HIPAA) (42 USC § 201 et seq.).

• Texas Medical Records Privacy Act (Tex. Health & Safety Code § 181.001 et seq.).

• Tex. Health & Safety Code § 773.091.


Health information - Any information, whether oral or recorded in any form or medium, createdor received by District and relates to a person’s past, present, or future physical or mental healthor condition, or past, present or future payment for the provision of health care to a person (45CFR 160.103).

Individually identifiable health information - Health information, including demographicinformation, created or received by District relating to an individual’s past, present, or futurephysical or mental health or condition, the provision of health care to the individual, or the past,present, or future payment for the provision of health care to an individual, that can either identifythe individual or provide a reasonable basis to believe the information can be used to identify theindividual (45 CFR 160.103).

Limited data set - PHI that excludes the following direct identifiers of an individual or of relatives,employers or household members of the individual (45 CFR 164.514(e)):

• Names.

• Postal address information, other than town or city, state and zip code.

• Telephone or fax numbers.

• Email addresses.

• Social Security numbers.

• Medical record numbers.

• Health plan beneficiary numbers.

• Account numbers.

• Certificate or license numbers.

• Vehicle identifiers and serial numbers, including license plate numbers.


Patient Medical Record Security and Privacy



• Device identifiers and serial numbers.

• Web Universal Resource Locators (URLs).

• Internet Protocol (IP) address numbers.

• Biometric identifiers, including finger and voice prints.

• Full-face photographic images and/or any comparable images.

Patient medical records - District records or data containing any information identifying a patient.

Protected Health Information (PHI) - Individually identifiable health information that is createdor received by the District. Information is protected whether it is in writing, in an electronic formor communicated orally (45 CFR 160.103).

Protected Personal Information (PPI) - Information that includes, but is not limited to, PHI,pictures or other forms of voice or image recording, patient address, telephone numbers, SocialSecurity number, date of birth, age or any other information that could be reasonably usedto uniquely identify the patient or that could result in identity theft if released for unauthorizedpurposes or to unauthorized personnel.

603.2 POLICYThe District shall reasonably safeguard PHI,comply with HIPAA, and implement regulationsthrough the use of policy and procedures, system access security and passwords, and limitedphysical access to hard copy files (45 CFR 164.530(c)).


(a) Members shall protect the security, confidentiality, and privacy of all patient medicalrecords in their custody at all times.

(b) Possession, release, or d distribution of PPI, including for unauthorized purposes, shallbe prohibited and may violate HIPAA and/or other applicable laws.

(c) Members who have not received District training on the proper handling of theserecords shall not access patient medical records.

(d) Members with occupational access to patient medical records shall be trained inthe proper handling of PHI in accordance with the Health Insurance Portability andAccountability Act (HIPAA) Training Policy.

(e) Members shall reasonably ensure that no unauthorized person shall have access toPHI without the valid authorization of the patient, except as provided by law (45 CFR164.530(b); 45 CFR 164.512).

603.4 PRIVACY OFFICERThe Fire Chief shall designate a Privacy Officer to be responsible for all matters relating to theprivacy of patient medical information, including PHI. The privacy officer shall (45 CFR 164.530):

(a) Identify who may have access to PPI and PHI.





(b) Resolve complaints under HIPAA.

(c) Mitigate, to the extent practicable, any harmful effects known to District regarding anyuse or disclosure of PHI in violation of this policy or the HIPAA regulations.

(d) Ensure Members are trained in the proper handling of PHI in accordance with theHealth Insurance Portability and Accountability Act (HIPAA) Training Policy.

(e) Ensure technical and physical safeguards are implemented to maintain security andconfidentiality of PHI and to permit access to PHI by only to those persons or softwareprograms that have been granted access rights.

603.5 PROCEDURERecords containing PHI or PPI, including Patient Care Reports (PCRs), shall be kept from viewunless:

(a) A report is being completed during an incident.

(b) During input of information into the National Fire Incident Reporting System (NFIRS).

(c) During processing or review at Travis County Emergency Services District #1 facilitiesby authorized personnel (45 CFR 164.530(c)).

603.6 SECURITY

(a) All patient records containing PHI or PPI shall be kept secure at all times whether therecord is in written, verbal, electronic, or any other visual or audible format (45 CFR164.306(a)).

(b) Documents provided by a patient or caregiver shall receive the same level ofconfidentiality and security as District records during the time District personnel retainpossession of the documents.

(c) No patient record, including documents and electronic images containing PHI, shallbe visible to the public.

603.6.1 ELECTRONIC PHI SECURITY

(a) All computer workstations and servers within the District shall require appropriatesecurity measures, such as user identification and login passwords to accesselectronic documents, including electronic PHI (45 CFR 164.308(a)(5)).

(b) Members with access to electronic data shall lock their workstations when leftunattended.

(c) Members shall shut down their workstations when leaving for the day to preventunauthorized access to electronic PHI (45 CFR 164.310; 45 CFR 164.312).

(d) Remote access toDistrict computer workstations shall require that appropriatesecurity measures be provided for access to PHI (45 CFR 164.312).





(e) PHI may be transmitted electronically, provided the transmission occurs through asecure process permitting end-to-end authentication and the recipient is authorizedto receive the information.

(f) Any electronic PHI traveling outside a secure network environment, via the Internet,shall require encryption and authentication measures (45 CFR 164.312(e)).

603.6.2 HARD COPIES

(a) Hard copies of PCRs shall be stored in a secured area when unattended by authorizedpersonnel.

(b) An area of District shall be considered unattended when members are physicallyoutside of the area and unable to maintain record security.

1. This shall includes, but is not limited to, breaks, meals or meetings outside theDistrict.

(c) Hard copies of PCRs shall be stored in a locked area whenever practicable for easeof record retention and retrieval.

(d) Patient records shall not be removed from District without express authorization fromthe Custodian of Records.

603.7 PHI RECORD REQUESTS

(a) The following procedures shall apply to PHI record requests:

1. Requests and subpoenas for copies of patient records shall be processed bythe Custodian of Records.

2. The Custodian of Records or the authorized designee shall not release recordscontaining PHI without a properly completed authorization to release medicalrecords signed by the patient or legal representative of the patient.

(a) Verification that the person completing the authorization is the patient orthe legal representative of the patient shall be made with government-issued identification and documentation (45 CFR 164.508(c)).

3. Unless the request for records is from the patient or the parent of a minor patient,PHI shall be redacted from the record.

(a) A photocopy of the record shall be distributed to the requestor.

4. Requests for records via a valid subpoena shall not require redaction of the PHI.

5. Fulfilled records requests shall be placed in a sealed envelope for release tothe requestor.

6. A full copy of the valid subpoena or authorization to release medical recordsform shall be maintained in the file with the PCR.





603.7.1 PROHIBITED DISCLOSURES OF PHI AND PPI

(a) The District shall not use or disclose PHI or PPI without authorization.

(b) Prohibited disclosures shall include any form of communication, except as permittedby this policy, including, but not limited to (45 CFR 160.103):

1. PHI or PPI contained in email or other forms of written communication.

2. Sharing of PHI or PPI on any website, blog, or other form of social or publicmedia.

3. Verbal discussions.

4. The use of any imaging device capable of capturing and storing still or movingimages, such as digital or other cameras, video cameras, cellular telephoneswith picture-taking or video-recording capability, or any other device with picture-taking or video-recording capability while engaged in patient care, while at thescene of a medical emergency or hospital, or at any time when such use mayreasonably be expected to result in the inappropriate capture of PHI or PPI.

603.7.2 PERMITTED DISCLOSURES OF PHI AND PPIThe Custodian of Records may release records containing PHI or PPI without authorization fromthe patient under any of the following circumstances:

(a) For the District's use to carry out treatment, payment, or health care operations (45CFR 164.506).

(b) Where the PHI is requested pursuant to a valid subpoena or court order (45 CFR164.512(e)).

(c) Where the PHI is part of a limited data set (45 CFR 164.514(e)).

(d) Where the PHI is used for public health activities authorized by law, including whenthe information is necessary to report child abuse or neglect (45 CFR 164.512(b)).

(e) Where the PHI is disclosed to a government authority because the person is believedto be a victim of abuse, neglect, or domestic violence (45 CFR 164.512(c)).

(f) To law enforcement as provided in this policy (45 CFR 164.512(f)).

(g) Where the District believes that disclosure of the information is necessary to avert aserious threat to the health or safety of a person or the public (45 CFR 164.512(j)).

(h) Where the PHI is required for worker’s compensation purposes (45 CFR 164.512(l)).

603.7.3 REQUIRED DISCLOSURESThe District shall disclose PHI when:

(a) The PHI is requested by and provided to the individual to whom the PHI belongs (45CFR 164.502(a)(2)).





(b) The information is required by the U.S. Secretary of Health and Human Services toinvestigate compliance with HIPAA (45 CFR 164.502(a)(2)).

603.7.4 SUBPOENASRecords containing PHI or PPI shall be disclosed only if one of the following is present (45 CFR164.512(e)(1)):

(a) A court order or subpoena signed (or stamped) by a judge requiring no additionalassurances or notification to the individual whose records are requested.

(b) A subpoena or discovery order signed by an attorney which requires additional proofof service that written notification has been given to the individual whose records arerequested.

1. In such a case, the subpoena or discovery order shall be accompanied by adeclaration by the requesting party showing that reasonable efforts have beenmade to ensure that notice has been provided to the individual whose recordsare being requested, or that there is a qualified protective order.

2. No records relating to the person named in the notice shall be produced untilthe time to respond to the notice has lapsed and no objections to the productionof the materials requested have been made.

3. When written notification to the individual is not provided, the declaration shallestablish all of the following:

1. (a) The requesting party has made a good faith effort to provide written noticeto the individual.

(b) The notice includes sufficient information about the litigation or proceedingfor which the PHI is requested to allow the individual to raise an objection.

(c) The time for the individual to raise objections to the court or tribunal haselapsed.

(d) No objections were filed or all objections have been resolved.

2. In lieu of a declaration, records may be released if there is a court order or astipulation by the parties to the litigation that both:

(a) Prohibits the parties from using or disclosing the PHI for any purpose otherthan the litigation or proceeding for which such information was requested.

(b) Requires the return to the District or destruction of the PHI (including allcopies made) at the end of the litigation or proceeding.

603.7.5 RELEASE OF PHI TO LAW ENFORCEMENTThe release of PHI to a law enforcement agency shall be permitted under the followingcircumstances:





(a) In response to a law enforcement officer who completes the District's release of PHIto law enforcement form and requires the PHI (45 CFR 164.512(f)(1)):

1. To report certain types of wounds or other physical injuries.

2. In compliance with a court order or court-ordered warrant, subpoena orsummons, a grand jury subpoena, or an administrative request.

(b) In response to a law enforcement officer who completes the District's release of PHIto law enforcement form for the purpose of identifying or locating a suspect, fugitive,material witness, or missing person.

(c) 1. In such a case, the District shall disclose only the following PHI (45 CFR164.512(f)):

(a) 1. Name and address.

2. Date and place of birth.

3. Social Security number.

4. ABO blood type and Rh factor.

5. The character and extent of injuries.

6. Date and time of treatment.

7. Date and time of death, if applicable.

8. A description of distinguishing physical characteristics.

603.8 INDIVIDUAL RIGHTSThe privacy officer shall ensure that the District complies with all of the following rights of patients:

(a) The right to request restrictions on certain uses and disclosures of PHI (45 CFR164.522(a)).

(b) The right to receive their PHI confidentially (45 CFR 164.522(b)).

(c) The right to inspect and copy their PHI (45 CFR 164.524).

(d) The right to request amendments to their PHI (45 CFR 164.526).

(e) The right to receive an account of disclosures of PHI (45 CFR 164.528).

603.8.1 PHI AMENDMENT REQUESTS

(a) Patients shall have the right to review their PHI records and, if necessary, to requestamendments be made.

(b) A patient shall make a request in writing to have his/her medical record amended.

1. Included in the request shall be the patient’s account of the incident and whatspecific amendment is being requested (45 CFR 164.526(b)(1)).





(c) The privacy officer shall have the authority to deny the request for amendment wherethe PHI (45 CFR 164.526(a)(2)):

1. Was not created by District.

2. Is not part of the designated record.

3. Is not available for inspection by the requestor pursuant to 45 CFR 164.524.

4. Is accurate and complete.

(d) Within 60 days of receipt of the request for amendment, the privacy officer shall providethe basis for denial in writing or, in the case that the request is approved, providenotice of approval (45 CFR 164.526(b)(2)).

(e) The time for response may be extended for up to 30 days with a written statement tothe requestor identifying the reasons for the delay and the date by which the actionwill be completed (45 CFR 164.526(b)(2)).



Safety - 193

Chapter 7 - Safety

Policy




General Safety - 194

General Safety700.1 PURPOSE AND SCOPEThe purpose of this policy is to provide general safety requirements.

700.2 POLICY

(a) Safety shall be given primary importance in every aspect of planning and in theperformance of all District activities.

(b) No action shall be taken until an unsafe condition is rendered safe.

(c) All injuries (no matter how slight) shall be reported to supervisors immediately.

(d) Members shall notify supervisors immediately of unsafe conditions.

1. When the supervisor is not available, the Member shall mark off the unsafe areaor equipment with tape or flagging material to prevent injury to others.

700.3 GENERAL SAFETY REQUIREMENTS

(a) The following safety requirements shall be observed:

1. Observe and practice the safety procedures established for the job.

2. Never distract the attention of another person, as you might cause him or herto be injured.

3. If necessary to get the attention of another person, wait until it can be donesafely.

4. Pile materials, skids, bins, boxes, or other equipment so as not to block aisles,exits, electric lighting or power panel, valves, etc.

5. Fire Doors and aisles shall be kept clear.

6. Keep your work area clean.

7. Shut down your machine before cleaning, repairing, or leaving it.

8. Do not block access to fire extinguishers.

9. Do not throw objects.

10. Clean up spilled liquid, oil, or grease immediately.

11. Avoid overloading electrical outlets with too many appliances or machines.

12. Use flammable items, such as cleaning fluids, with caution.

13. Walk—don’t run when on scene or at the stations.

14. Use stairs one at a time and use handrails.

15. Lift properly – use your legs, not your back.

(a) Ask for assistance when lifting heavy objects.


General Safety


General Safety - 195

16. Keep cabinet doors and file and desk drawers closed when not in use.

17. Sit firmly and squarely in chairs that roll or tilt.

18. Do not lean back in a chair.

19. Wear or use appropriate safety equipment as required in your work.

20. Avoid “horseplay” or practical jokes.

21. Keep your work area clean and orderly, and the aisles clear.

22. Use the right tool for the job, and use it correctly.

23. Use ladders or step stools for accomplishing tasks out of normal reach.

(b) Failure to adhere to these guidelines shall be considered a serious infraction of safetyrules and may affect Member evaluation and may result in disciplinary actions.

Policy




Fire Station Safety - 196

Fire Station Safety701.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for safety procedures for Travis CountyEmergency Services District #1 Members to follow, with the intent of reducing or eliminatingworkplace injuries or illnesses to both members and the public.

This policy does not repeat procedures already covered in the Communicable Diseases Policythat relate to fire station safety.

701.2 POLICY

(a) Travis County Emergency Services District #1 Members shall be involved in dailyactivities designed to provide a safe and healthy workplace and reduce or eliminateinjuries or illnesses, both in the field and in the fire station.

(b) All Members shall comply with the procedures outlined in the policy, for the safety ofthemselves, other Members and any visitors to the fire station.

701.3 PROCEDURE

(a) For the safety of all occupants, the on-duty Captain or Lieutenant at each fire stationshall ensure the following procedures are applied to activities conducted in the firestation:

1. Personal protective equipment (PPE):

1. (a) Use adequate eye and face protection when there is a risk of eye injuries,such as punctures, abrasions, contusions, or burns as a result of contactwith flying particles, hazardous substances, or projections. This includes,but is not limited to, working with grinders, drills, saws, welding equipment,mowers, edgers, and while working under vehicles.

(b) Use hand protection when the work involves exposure to materials likely tocause cuts, burns, or exposure to chemicals (e.g., working with trimmers,pruners, other tools).

(c) Wear hearing protection in compliance with the Hearing Conservation andNoise Control Training Policy.

2. Housekeeping and personal hygiene:

(a) Maintain all rooms, kitchens, offices, hallways, stairways, storage rooms,and apparatus rooms in a clean, orderly, and sanitary condition.

(b) Clean and repair the source of water leaks quickly to avoid mold growth.


Fire Station Safety



(c) Smoking shall be prohibited in the building or within 20 feet of an entrance,exit, or operable window, as provided in the Smoking and Tobacco UsePolicy.

(d) Avoid the use of compressed air to blow dirt, chips, or dust from clothingwhile it is being worn.

(e) Maintain cooking appliances and eating utensils in good working order.

(f) Clean kitchen hoods and vents at least monthly. Ensure the hood light isinstalled and functioning.

(g) Provide and clearly label first-aid supplies.

(h) Post signs in all restrooms reminding employees/visitors to wash theirhands.

3. Cooking:

(a) Use caution while cutting food with a kitchen knife. Be sure the item issecure on a flat surface before attempting to cut it.

(b) Use potholders to avoid burns when removing hot items from the ovenand/or stovetop.

(c) Do not let pot handles extend over the counter.

4. Safe lifting:

(a) Store heavy or awkward objects at approximately waist level to preventunnecessary lifting.

(b) Use team lifting for heavy or awkward objects that need to be lifted abovethe waist level. Do not attempt to lift or carry more than you can easilyhandle.

(c) Practice safe-lifting techniques: Use the legs to lift; keep the back straightand do not twist while lifting; keep the body as close as possible to theobject being lifted.

5. Walking surfaces and exits:

(a) Ensure all primary exit routes are obvious, marked with an “Exit” sign andfree of obstructions.

(b) Remove any objects that block hallways and/or passageways.

(c) Clean up or repair potential slip or trip hazards immediately on apparatusbay floors, kitchen floors, bathroom floors, hallways, outdoor walkways,etc.


Fire Station Safety



(d) Ensure stairways are in good condition with standard railings provided forevery flight having four or more risers.

(e) Ensure handrails are of sufficient strength and proper design for allstairways and floor openings.

(f) Ensure all areas of the building are adequately illuminated.

(g) Ensure beds are located to cause minimum interference during dressing.

6. Apparatus floor:

(a) Mark ladders, pike poles, and other items projecting from the apparatusclearly with brightly colored flags, stripes, or other identification.

(b) Exercise caution and use handrails when exiting apparatus.

(c) Maintain apparatus doors in a safe, operable condition.

(d) Maintain adequate clearance for vehicles under apparatus doors.

7. Equipment, machinery, and tools:

(a) Observe safety precautions when operating all equipment, machinery, andtools.

(b) Avoid using defective equipment, such as ladders with broken rungsor power equipment without proper safety protection. Repair or replacedefective equipment before use.

(c) Mount all equipment and machinery securely to the surface on which it sits.

(d) Ensure grinders and grinding wheels are adequately guarded. Guardingshall include work rests, tool rests, eye shields and spindle/nut/flangecoverage.

(e) Work rests and tool rests on grinders shall be within 1/8 inch and 1/4 inchrespectively to the grinding wheel.

(f) Ensure all power tools are adequately grounded.

(g) Store maintenance hand tools safely when not being used. They shall bemaintained and periodically inspected to ensure they are in a safe andoperable condition.

(h) Portable ladders shall be adequate for their purpose, in good conditionand have secure footing.

(i) Fixed ladders shall be equipped with side rails, cages or special climbingdevices.

8. Electrical wiring, fixtures, and controls:


Fire Station Safety



(a) Maintain 36 inches of clear access around all electrical control panels.

(b) Label electrical switches and circuit breakers with their purpose.

(c) Ensure all electrical outlets have cover plates that are secured to the walloutlets.

(d) Ensure all extension cords are properly grounded and approved.

(e) Avoid using flexible cords and cables as a substitute for fixed wiring.

(f) Avoid hanging electrical cords on pipes, nail hooks, etc.

(g) Check all electrical cords for fraying or exposed plug wiring.

(h) Ensure all electrical tools do not have damaged power cords or plugs,worn switches, defective ground circuits, or other faults that could renderthem unsafe for use.

9. Fire extinguishers and fire prevention:

(a) Ensure fire extinguishers are of the proper type for the expected hazards.

(b) Maintain portable fire extinguishers in a fully operable condition.

(c) Ensure fire extinguishers have a durable tag securely attached to showthe maintenance or recharge date.

(d) Test the fire alarm system at least annually.

(e) Ensure a qualified person services the sprinkler system at least annually.

(f) Check smoke detectors periodically to ensure they are working properly.

(g) Maintain at least 18 inches of clearance below all sprinkler heads.

10. Hazardous materials and exposure prevention:

(a) Label all hazardous materials containers with the name of the hazardousmaterial, applicable hazard warning, and the name and address of themanufacturer, importer, or responsible party.

(b) Evaluate compatibility of hazardous materials before they are stored.Incompatible hazardous materials shall be separated by distance,partitions, dikes, berms or secondary containment.

(c) Store hazardous materials separately from food, food preparation, andeating areas.

(d) Use safety containers with self-closing lids for the storage of flammableliquids and soiled oily rags.

(e) Store cylinders of compressed gas in an upright position, away fromcombustible materials.


Fire Station Safety



(f) Avoid wearing or storing turnout gear in the living quarters or buildings.

(g) Clean living quarters thoroughly on a regular basis, including vacuumingor frequently washing blankets, drapes, and upholstered furniture.

(h) Wash clothing regularly, taking care not to spread contamination by takingclothing home.

(i) Use vehicle exhaust collection systems effectively by following allguidelines and manufacturer’s recommendations.

(j) Perform regular vehicle inspection and maintenance to minimize dieselparticulate and gas emissions.

11. Communicable diseases - If a member has been exposed to a hazardousmaterial or a communicable disease, follow the reporting procedure in theCommunicable Diseases Policy.

12. On-duty physical fitness activities - For safety guidelines during physical fitness,see the Physical Fitness and the Wellness and Fitness Program policies.

13. Visitor safety - For visitor safety guidelines, see the Community Fire StationVisitation Program Policy.

Policy




Texas Commission on Fire ProtectionInspections - 201

Texas Commission on Fire ProtectionInspections702.1 PURPOSE AND SCOPEThis policy establishes requirements and responsibilities for Travis County Emergency ServicesDistrict #1 Members to follow when a Texas Commission on Fire Protection (TCFP) inspectorrequests access to the District property or work operations (37 Tex. Admin. Code § 445.1 et seq.).

This policy does not address those inspections requested by Travis County Emergency ServicesDistrict #1 as part of a consultation service by TCFP.

702.2 POLICY

(a) Travis County Emergency Services District #1 Fire Chief or the authorized designeeshall designate one or more District representatives who shall be responsible forfacilitating a TCFP inspection.

(b) An adequate number of representatives shall be designated to accommodate theneeds of the TCFP inspector without excessive delays.

(c) Designated representatives shall make every reasonable effort to promptly meet withthe TCFP inspector once he/she has arrived.

(d) District Members shall work cooperatively with any TCFP inspector to provide accessto all necessary areas, equipment, and records to facilitate a cohesive inspection.

(e) When the inspection has been pre-announced or pre-scheduled, the District shallcomplete a TCFP Compliance Inspection Guide and have it readily available for reviewby the TCFP staff during the inspection, including all of the information requested inthe guide.

702.3 PROCEDURE

(a) TCFP inspections may be unannounced.

(b) TRisk-based inspections may occur when there has been a serious accident, seriousinjury, occupational fatality, or other investigatable injury; when a Member has chargedthat a serious safety violation exists; or at a worksite where an imminent danger hasbeen identified (37 Tex. Admin. Code § 445.1 et seq.).

(c) Upon entering the District worksite, the inspector shall present his/her identificationand shall ask to meet with the District representative.

1. There may be an initial meeting during which the inspector will:

(a) Explain the nature and scope of the inspection.

(b) Request that a member/representative accompany the inspector.

(c) Ask to review appropriate safety records, plans, and documentation.


Texas Commission on Fire Protection Inspections


Texas Commission on Fire ProtectionInspections - 202

(d) District representatives shall make reasonable accommodations to provide inspectorsaccess to available Members and materials required to complete the inspection.

(e) Statements made to inspectors shall be admissible in judicial hearings.

(f) Questions of a sensitive nature or to which the Member is unsure of how to respondmay be referred to the person at the District who is the subject matter expert on thetopic.

(g) At the conclusion of the inspection, the TCFP inspector may hold a closing meetingwith the District representative to discuss any alleged safety standard violations andany requirements for abatement.

(h) When there is a TCFP inspection, violation, and/or citation, the Fire Chief shall ensurethat notifications are made to the District's Health and Safety Officer, risk manager,and legal counsel, and that the District conducts an appropriate internal investigationand adequately addresses all TCFP findings.

Policy




Texas Commission on Fire Protection,Notification of Illness, Injury or Death - 203

Texas Commission on Fire Protection,Notification of Illness, Injury or Death703.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for the District to notify the Texas Commissionon Fire Protection (TCFP) of employment-related illnesses, injuries, or deaths of any District Members.

703.2 POLICYThe District shall comply with TCFP reporting requirements in the event of a serious illness, injury,or death (37 Tex. Admin. Code § 435.23).

703.3 MANDATORY NOTIFICATION

(a) Using the TCFP form, the District shall report to the TCFP all Texas Workers'Compensation Commission reportable injuries occurring to on-duty regulated fireprotection personnel.

(b) Major injuries requiring a firefighter to miss more than one duty period shall be reportedwithin five business days of the injury event.

(c) Minor injuries that do not result in the firefighter missing more than one duty periodor do not involve the failure of personal protective equipment (PPE) shall be reportedwithin 30 business days of the injury event.

(d) Investigatable injuries resulting from the malfunction of PPE, failure of PPE toprotect a firefighter from injury, or failure to comply with any provision of TCFP-mandated District standard operating procedures shall be reported within five businessdays of the injury event.

703.4 REQUIRED ACTIONS

(a) The District shall secure any PPE involved in a firefighter injury or death.

(b) PPE involved in firefighter injury or death shall be made available to the TCFP forinspection.

(c) Firefighter deaths shall be reported immediately to the State Fire Marshal’s Office.

Policy




Health and Safety Officer (HSO) - 204

Health and Safety Officer (HSO)704.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the minimum qualifications for, and specify the dutiesand responsibilities of, the Health and Safety Officer (HSO).

704.2 POLICY

(a) The Travis County Emergency Services District #1 Fire Chief or the authorizeddesignee shall appoint the HSO.

(b) The HSO shall be responsible for the duties described in this policy and other dutiesas assigned.

(c) When the HSO is unavailable, the Fire Chief or the authorized designee shall identifya replacement.

704.3 QUALIFICATIONSThe District's HSO shall be a Member with qualifications and training that include:

(a) Knowledge of federal, state, and local laws regarding occupational health and safetyapplicable to the fire service.

(b) Knowledge of the health and physical fitness factors unique to the fire service.

(c) Knowledge of health and safety hazards involved in firefighting and related activities.

(d) Experience in fire suppression, Emergency Medical Services (EMS), and instruction.

(e) Familiarity with the operation of the District's apparatus and equipment, includingemergency communications equipment.

(f) Management skills appropriate to the operation of a Health and Safety program.

(g) The physical capability to conduct operations at an incident scene.

(h) The following certifications and courses:

1. Fire Instructor I (NFPA Instructor I).

2. NFPA Instructor II.

3. NFPA or Texas Commission on Fire Protection (TCFP) Fire Officer I.

4. Training program management.

5. Incident Safety Officer Certification by TCFP or the International Fire ServiceAccreditation Congress (IFSAC) or completion of an Incident Safety Officercourse of the National Fire Academy (NFA) or Fire Department Safety OfficersAssociation (FDSOA).

6. Health and Safety Officer.


Health and Safety Officer (HSO)



704.4 ADMINISTRATIVE RESPONSIBILITIESThe HSO’s administrative responsibilities shall include, but are not limited to:

(a) Development and maintenance of the Illness and Injury Prevention Program (IIPP)and general District safety standards.

(b) Service as the chair of the Health and Safety Committee (see the Illness and InjuryPrevention Program Policy).

(c) Ensure compliance with health and safety regulations and that any violations ordeficiencies are immediately corrected and reported to the Fire Chief or the authorizeddesignee.

(d) Ensure that information provided to the Fire Chief or the authorized designee involvingsafety issues is also provided to the Health and Safety Committee for review.

(e) Conduct of regular safety inspections.

(f) Service as a resource forDistrict officers regarding health and safety matters.

(g) Identification, documentation, and notification of Members of workplace safetyhazards.

(h) Research, identification, and recommendation of appropriate safety equipment andpersonal protective equipment (PPE).

(i) Coordination with the Training Captain for the development and implementation ofhealth and safety training topics.

(j) Provision of safety supervision at training activities as requested.

(k) Development and distribution of safety information to Members.

(l) Ensurance that accidents, exposures, and injuries are thoroughly investigated.

(m) Development and maintenance of accident, injury, and exposure statistics, reportingon trends and making recommendations to prevent a reoccurrence.

(n) Ensurance that accidents are investigated and procedures are in place so thatinvestigations will be handled appropriately.

704.5 RESPONSE DUTIES

(a) When available, and when appropriately trained or certified, the HSO shall respondto the following incidents:

1. Greater alarm assignments.

2. Hazardous materials (HAZMAT) incidents.

3. Rescue response incidents, including trench, confined space, high angle,structural collapse, and water rescues.


Health and Safety Officer (HSO)



4. Serious injury or death of an on-duty member.

5. Injuries to third parties that may result in hospitalization.

6. Upon the request of an Incident Commander due to special or unusualcircumstances.

(b) The HSO shall assume the position of Incident Safety Officer to monitor scene safetyand enforce appropriate health and safety practices.

704.6 HEALTH AND SAFETY INCIDENT REVIEW

(a) The HSO shall review health and safety incident reports and ensure copies areforwarded to the Health and Safety Committee (see the Illness and Injury PreventionProgram Policy).

Policy




Illness and Injury Prevention Program - 207

Illness and Injury Prevention Program705.1 PURPOSE AND SCOPEThe purpose of this policy is to establish an ongoing and effective plan to reduce the incidence ofinjury and illness for Members of the Travis County Emergency Services District #1.

Although this policy provides the essential requirements for a plan reducing injury and illness, itmay be supplemented by District procedures outside the Policy Manual.

This policy does not supersede, but supplements any related District-wide safety efforts.

705.2 POLICYTravis County Emergency Services District #1 shall adopt an Illness and Injury PreventionProgram (IIPP) to increase the safety of its Members.

705.3 ILLNESS AND INJURY PREVENTION PROGRAM PLANThe Health and Safety Officer (HSO) is responsible for developing an IIPP that shall include:

(a) Workplace safety and health training programs.

(b) Safety inspections.

(c) Informing Members of IIPP guidelines.

(d) Recognizing Members who perform safe work practices.

(e) Member evaluation processes, including Member safety performance.

(f) A system ensuring that all safety and health policies and procedures are clearlycommunicated and understood by all Members.

(g) A communication system facilitating the continuous flow of safety and healthinformation between supervisors and Members. This system shall include:

1. New Member orientation, including a discussion of safety and health policiesand procedures.

2. Regularly scheduled safety meetings.

3. Regular Member review of the IIPP.

(h) Establishing Division Safety Coordinators and defining their responsibilities.

(i) Posting or distributing safety information.

(j) A system for Members to anonymously inform management about workplace hazards.

(k) A system for reviewing whether safety mandates are being met that relate to:

1. Communicable diseases (Tex. Health & Safety Code § 81.303 et seq.; 25 Tex.Admin. Code § 96.101).

2. Respiratory protection.

3. Protective clothing (37 Tex. Admin. Code § 435.1).


Illness and Injury Prevention Program



4. Emergency Management Plan.

5. Hazard Communication Act (Tex. Health & Safety Code § 502.003 et seq.).

6. Self-contained breathing apparatus (SCBA) (37 Tex. Admin. Code § 435.3).

7. Personal Alert Safety System (PASS) (37 Tex. Admin. Code § 435.9).

8. Fire Service Joint Labor Management Wellness-Fitness Initiative identifyingwellness and fitness needs (37 Tex. Admin. Code § 435.21).

9. Courage to Be Safe So Everyone Goes Home Program (37 Tex. Admin. Code§ 435.25).

10. Other mandates of the Texas Commission on Fire Protection (TCFP) asappropriate.

(l) Availability of forms that address:

1. Identification, documentation, and correction of hazards, any unsafe conditionor work practice, and actions taken to correct them.

2. Investigations and corrective actions associated with individual incidents oraccidents.

3. Training records of each Member, including the Member’s name or otheridentifier, training dates, type of training, and training providers.

(m) Establishing a safety and health committee, whose responsibilities include:

1. Meet regularly.

2. Prepare a written record of safety and health committee meetings.

3. Review the results of periodic scheduled inspections.

4. Review investigations of accidents and exposures.

5. Make suggestions to command staff for the prevention of future incidents.

6. Review investigations of alleged hazardous conditions.

7. Submit recommendations to assist in the evaluation of Member safetysuggestions.

8. Assess the effectiveness of efforts made by the District to meet standards.

(n) Recommendations from the TCFP related to (37 Tex. Admin. Code § 435.5):

1. Live fire training evolutions (NFPA 1403).

2. Fire Department Occupational Safety and Health Program (NFPA 1500).

(o) The HSO shall conduct and document a review of the IIPP annually at a minimum.

705.3.1 ILLNESS AND INJURY COMMITTEE REQUIREMENTS

(a) Purpose:

1. Provide a forum to present department safety topics and allow open discussion.





(b) Goal:

1. To eliminate safety hazards and injury to staff, volunteers, and visitors.

(c) Makeup:

1. Donald Norman, Chief.

2. Three rotating Officers.

3. Three rotating Firefighters.

(d) Scope:

1. The Committee shall meet the first Tuesday of each month to discuss safetypolicies, guidelines, procedures, and enforcement.

2. Meetings shall consist of at least three members.

3. The committee shall ensure recommendations from any governing body,insurance carrier, and/or safety organization are implemented.

4. Department-wide meetings shall be held one Monday night per month at thebeginning of scheduled training.

705.4 DIVISION SAFETY COORDINATORSDivision Safety Coordinator responsibilities shall include, but are not limited to:

(a) Ensuring Member compliance with injury and illness prevention requirements andanswering questions from Members about these policies.

(b) Training, counseling, instructing, or providing informal verbal admonishments whensafety performance is deficient.

1. Supervisors may also initiate discipline when it is reasonable and appropriateunder the Conduct and Behavior Policy.

(c) Establishing and maintaining communication with Members regarding health andsafety issues.

(d) Completing required forms and reports relating to injury and illness prevention; suchforms and reports shall be submitted to the Administration Fire Chief.

(e) Notifying the HSO when:

1. New substances, processes, procedures, or equipment that present potentialnew hazards are introduced into the work environment.

2. New, previously unidentified hazards are recognized.

3. Occupational injuries and illnesses occur.

4. New and/or permanent or intermittent Members are hired or reassigned toprocesses, operations, or tasks for which a hazard evaluation has not beenpreviously conducted.

5. Workplace conditions warrant an inspection.





705.5 HAZARDS

(a) Members shall report and/or take reasonable steps to correct unsafe or unhealthywork conditions, practices, or procedures in a timely manner.

(b) Members shall make their reports to a supervisor (as a general rule, their ownsupervisors).

(c) Supervisors shall make reasonable efforts to correct unsafe or unhealthy workconditions in a timely manner, based on the severity of the hazard.

1. These hazards shall be corrected when observed or discovered, when it isreasonable to do so.

2. When a hazard exists that cannot be immediately abated without endangeringMembers or property, supervisors shall protect or remove all exposed Membersfrom the area or item, except those necessary to correct the existing condition.

(d) Members who are necessary to correct the hazardous condition shall be provided withthe necessary protection.

(e) All significant actions taken and dates they are completed shall be documented onthe appropriate form.

1. This form shall be forwarded to the Administration Fire Chief via the chain ofcommand.

(f) The Administration Fire Chief shall take appropriate action to ensure the IIPP planaddresses potential hazards upon such notification.

705.6 INSPECTIONSSafety inspections shall identify and evaluate workplace hazards and permit mitigation of thosehazards.

(a) A hazard assessment checklist shall be used for documentation and to ensure athorough assessment of the work environment.

(b) The Division Safety Coordinators shall ensure that the appropriate documentation iscompleted for each inspection.

705.7 RECORDSRecords relating to injury and illness prevention shall be maintained in accordance with theestablished records retention schedule.

Policy




Communicable Diseases - 211

Communicable Diseases706.1 PURPOSE AND SCOPEThis policy provides requirements to assist in the minimization of risk District Members ofcontracting and/or spreading communicable diseases.


Communicable disease - A human disease caused by microorganisms present in andtransmissible through human blood, bodily fluid, tissue, or by breathing or coughing. Thesediseases commonly include, but are not limited to, hepatitis B virus (HBV), HIV and tuberculosis.

Exposure - When an eye, mouth, mucous membrane or non-intact skin comes into contact withblood or other potentially infectious materials, or when these substances are injected or infusedunder the skin; when an individual is exposed to a person who has a disease that can be passedthrough the air by talking, sneezing or coughing (e.g., tuberculosis), or the individual is in an areathat was occupied by such a person. Exposure only includes those instances that occur due to amember’s position at the Travis County Emergency Services District #1 (see the exposure controlplan for further details to assist in identifying whether an exposure has occurred).

706.2 POLICY

(a) Travis County Emergency Services District #1 shall provide a safe work environmentfor its Members.

(b) Members shall be responsible for their own health and safety.

706.3 EXPOSURE CONTROL OFFICER

(a) The Health and Safety Officer (HSO) shall serve as the District's Exposure ControlOfficer (ECO).

(b) The ECO shall develop an exposure control plan that includes:

1. Exposure-prevention and decontamination procedures.

2. Procedures for when and how to obtain medical attention in the event of anexposure or suspected exposure.

3. Provisions for District Members to have no-cost access to the appropriatepersonal protective equipment (PPE) (e.g., gloves, face masks, eye protection,pocket masks) for each Member’s position and risk of exposure.

4. Compliance with all relevant laws or regulations related to communicablediseases, including:


Communicable Diseases



(a) Minimum standards for bloodborne pathogens as established by theDepartment of State Health Services. These include (Tex. Health & SafetyCode § 81.303 et seq.; 25 Tex. Admin. Code § 96.201 et seq.):

1. Minimum standards contained in the model exposure control plandeveloped by the Department of State Health Services (Tex. Health& Safety Code § 81.304; 25 Tex. Admin. Code § 96.202).

2. Needleless systems and sharps injury protection (Tex. Health &Safety Code § 81.305; 25 Tex. Admin. Code § 96.301; 25 Tex.Admin. Code § 96.302).

3. Sharps injury log (Tex. Health & Safety Code § 81.306; 25 Tex.Admin. Code § 96.401).

(b) Response to requests and notifications regarding exposures coveredunder the Ryan White law (42 USC § 300ff-133; 42 USC § 300ff-136).

(c) Reporting diseases to the local health authority as mandated (Tex. Health& Safety Code § 81.042).

(c) The ECO shall periodically review and update the exposure control plan andimplementation of the plan at least annually (25 Tex. Admin. Code § 96.203).

706.3.1 INFECTION CONTROL OFFICER

(a) The HSO shall serve as an Infection Control Officer unless another Member is selectedfor the role by the Fire Chief.

(b) The Fire Chief shall also select an alternate Member to serve in that role.

(c) A Member acting as Infection Control Officer shall (Tex. Health & Safety Code §81.012):

1. Receive notifications from health care facilities of potential exposures toreportable diseases.

2. Notify the appropriate health care providers of potential exposures to reportablediseases.

3. Act as a liaison between Members who may have been exposed and the hospitalthat treats the source person of the potential exposure.

4. Investigate and evaluate exposure incidents, using current, evidence-basedinformation on the possible risks of communicable disease presented by theexposure incident.

5. Monitor all follow-up treatment provided to exposed Members in accordance withapplicable federal, state, and local law.

(d) The Infection Control Officer shall meet the qualifications and training established bythe commissioner of the Department of State Health Services (Tex. Health & SafetyCode § 81.012).





(e) The HSO shall provide the local health authorities or local health care facilities withthe names of the District Members who are serving as primary and alternate InfectionControl Officers.

706.4 EXPOSURE PREVENTION AND MITIGATION

706.4.1 GENERAL PRECAUTIONS

(a) Members shall use good judgment and follow training and procedures related to themitigation of risks associated with communicable disease. This includes, but is notlimited to:

1. Stocking disposable gloves, antiseptic hand cleanser, CPR masks, or otherspecialized equipment in the work area District or vehicle, as applicable.

2. Wearing District-approved disposable gloves when contact with blood, otherpotentially infectious materials, mucous membranes, and non-intact skin can bereasonably anticipated.

3. Washing hands immediately or as soon as feasible after removal of gloves orother PPE.

4. Treating all human blood and bodily fluids/tissue as if infectious for acommunicable disease.

5. Using an appropriate barrier device when providing CPR.

6. Using a face mask or shield if it is reasonable to anticipate an exposure to anairborne transmissible disease.

7. Decontaminating non-disposable equipment (e.g., laryngoscope, firefightinggloves, clothing, portable radio) as soon as possible if the equipment is apotential source of exposure.

(a) Clothing that has been contaminated by blood or other potentiallyinfectious materials shall be removed immediately or as soon as feasibleand stored/decontaminated appropriately.

8. Handling all sharps and items that cut or puncture (e.g., needles, brokenglass, razors, knives) cautiously and using puncture-resistant containers for theirstorage and/or transportation.

9. Avoiding eating, drinking, smoking, applying cosmetics or lip balm, or handlingcontact lenses where there is a reasonable likelihood of exposure.

10. Disposing of biohazardous waste appropriately or labeling biohazardousmaterial properly when it is stored.





706.4.2 IMMUNIZATIONSMembers who may be exposed to HBV due to their positions may receive the HBV vaccine andany routine booster at no cost.

706.5 POST-EXPOSURE

706.5.1 INITIAL POST-EXPOSURE STEPSMembers who experience an exposure or suspected exposure shall:

(a) Begin decontamination procedures immediately (e.g., wash hands and any other skinwith soap and water, flush mucous membranes with water).

(b) Obtain medical attention as appropriate.

(c) Notify a supervisor as soon as practicable.

706.5.2 REPORTING REQUIREMENTS

(a) The supervisor on-duty shall investigate every exposure that occurs as soon aspossible following the incident.

(b) The supervisor shall ensure the following information is documented:

1. Name and Social Security number of the Members exposed.

2. Date, incident number and time of the incident.

3. Location of the incident.

4. Potentially infectious materials involved and the source of exposure (e.g.,identification of the person who may have been the source).

5. Work being done during exposure.

6. How the incident occurred or was caused.

7. PPE in use at the time of the incident.

8. Actions taken post-event (e.g., clean-up, notifications).

(c) The supervisor shall advise the Member that disclosure of the identity and/or infectiousstatus of a source to the public or to anyone who is not involved in the follow-up processis prohibited.

(d) The supervisor shall complete the incident documentation in conjunction with otherreporting requirements that may apply (see the Work-Related Illness and InjuryReporting and Illness and Injury Prevention Program policies).

706.5.3 MEDICAL CONSULTATION, EVALUATION AND TREATMENT

(a) District Members shall have the opportunity to have a confidential medical evaluationimmediately after an exposure and follow-up evaluations as necessary.

(b) The ECO shall request a written opinion/evaluation from the treating medicalprofessional that contains only the following information:





1. Whether the Member has been informed of the results of the evaluation.

2. Whether the Member has been notified of any medical conditions resulting fromexposure to blood or other potentially infectious materials which require furtherevaluation or treatment.

3. No other information shall be requested or accepted by the ECO.

706.5.4 COUNSELINGThe District shall provide the Member, and his/her family if necessary, the opportunity forcounseling and consultation regarding the exposure.

706.5.5 SOURCE TESTING

(a) Testing individuals who are potential sources of communicable disease shall beconducted when it is desired by the exposed Member or when it is otherwiseappropriate.

(b) Source testing shall be the responsibility of the ECO.

(c) When the ECO is unavailable to seek timely testing of the source, the exposedMember’s supervisor shall ensure testing is sought.

(d) Source testing may be achieved by:

1. Obtaining consent from the individual.

2. Requesting the health authority to order testing and seeking a subsequent courtorder when necessary (Tex. Health & Safety Code § 81.050; Tex. Health &Safety Code § 81.151; 25 Tex. Admin. Code § 97.12).

3. Receipt of a notice from a hospital indicating testing is warranted (Tex. Health& Safety Code § 81.048; Tex. Gov’t Code § 607.102; 25 Tex. Admin. Code§ 97.11).

4. Court order after an exposure from an arrestee (Tex. Code of Crim. Pro. art.18.22).

5. Release of medical or epidemiological information to the District's InfectionControl Officer by a health care facility (Tex. Health & Safety Code § 81.046).

(e) Because there is potential for overlap among the means of requesting sourcetesting, the ECO shall coordinate the testing to prevent unnecessary or duplicatetesting.

(f) The ECO shall seek the consent of the individual for testing and consult the LegalCounsel to discuss other options when no statute exists for compelling the source ofan exposure to undergo testing if he/she refuses.

706.6 CONFIDENTIALITY OF REPORTS

(a) Medical information shall remain in confidential files and shall not be disclosed toanyone without the Member’s written consent (except as required by law).





(b) Test results from persons who may have been the source of an exposure shall bekept confidential .

Policy




Heat Illness Prevention Program - 217

Heat Illness Prevention Program707.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for the establishment of a heat illnessprevention program requiring Member participation and implementing an effective trainingprogram (see the Heat Illness Prevention Training Policy).

The intent is to establish methods to lower the risk of illness or injury due to exposure to high-heatworking conditions and to establish fireground rehabilitation guidelines to ensure that the physicaland mental condition of Members does not deteriorate to the point that it negatively affects theirsafety or emergency operations.


Fireground rehabilitation - A system for on-scene management of firefighter heat stress,dehydration, and fatigue. The primary goals of rehabilitation are rehydration, rest, and cooling,assessment of remaining work capacity and recognition and treatment of heat strain injuries.

Heat exhaustion - A condition caused by the loss of large amounts of fluid via sweating.A worker suffering from heat exhaustion still sweats but experiences extreme weakness orfatigue, giddiness, nausea, or headache. In more serious cases, the victim may vomit or loseconsciousness. Skin may be clammy or moist, pale or flushed. Body temperature is normal toslightly elevated. Mild heat exhaustion responds to copious water and a cool environment. Thosewith severe cases may require extended care for several days.

Heat stress - The aggregate of environmental and physical work factors constituting the total heatload imposed on the body. Heat load is derived from two major sources:

• Internally generated metabolic heat, which is a by-product of chemical processesoccuring within the cells, tissue, and organs of firefighters exerting themselves inturnout clothing

• Externally imposed environmental heat, which influences the rate at which body heatcan be exchanged with the environment and consequently the ease with which thebody can regulate and maintain a normal temperature

Heat strain - The series of physiological responses to heat stress. These responses reflect thedegree of heat stress. When the strain is excessive for the individual, a heat disorder (heatexhaustion or heat stroke) follows.

Heat stroke - A condition where the body’s temperature regulatory system fails, sweatingbecomes inadequate, and the body’s only effective means of removing excess heat iscompromised. Early recognition and treatment of heat stroke is the only means of preventingpermanent brain damage or death. Signs and symptoms of heat stroke may include mental


Heat Illness Prevention Program



confusion, convulsions, an altered level of consciousness, and skin that is hot, usually dry, red,or spotted. Body temperature is usually 104 degrees or higher.

707.2 POLICYTravis County Emergency Services District #1 shall require Member participation in the heat illnessprevention program and the accompanying training.

707.3 REQUIREMENTS

(a) The heat illness prevention program shall apply to all emergency operations andtraining exercises where personnel are exposed to heavy physical exertion and/orextreme heat conditions.

(b) A rehabilitation group shall be established by the Incident Commander (IC) whenconditions dictate that rest and rehabilitation are needed at an emergency scene.

(c) Rehabilitation considerations shall include, but are not limited to:

1. Length of the operation - The two-bottle rule shall generally be observed. Afterthe use of two self-contained breathing apparatus (SCBA) air bottles (or 30 to 60minutes of strenuous activity), a firefightershall be evaluated in the rehabilitationarea. Rehabilitation shall generally be considered for second-alarm fires orgreater. Prolonged motor vehicle incidents and heavy rescues in hot weatherare other examples.

2. Amount of exertion - Captain or Lieutenants shall maintain an awareness ofthe exertion/exhaustion level of crews. The degree of exertion may vary greatlyin each incident. Individuals who are under-hydrated or are on the first day backafter any gastrointestinal illness are particularly susceptible to early onset of heatillness.

3. Adverse climatic conditions - Temperatures in excess of 90 degrees havehistorically produced an early onset of heat exhaustion and/or collapse.Rehabilitation efforts shall generally be established when ambient airtemperature is over 85 degrees and there is a potential for extended operations.High humidity also plays a role and shall be considered.

4. Communication - It may be difficult for the IC to assess the exertion orexhaustion level of the firefighters. When a firefighter needs rest, he/she isresponsible for communicating his/her needs to a supervisor. If one individualis experiencing heat exhaustion, supervisors shall be aware that there may beadditional firefighters in need of rehabilitation.

(d) IC s shall make an early determination of situations that may require a rehabilitationgroup and institute the appropriate rehabilitation efforts accordingly.

(e) Captain or Lieutenants shall monitor the condition of all firefighters for signs of heatstress or fatigue. When these conditions are noted, the officer shall advise the IC


Heat Illness Prevention Program



or assigned Incident Safety Officer and request assignment of the company to therehabilitation group.

(f) All personnel operating at an incident shall report to their immediate supervisor if theyare feeling the strain of overexertion.

Policy




Vehicle Seat Belts - 220

Vehicle Seat Belts708.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure that all Members of the District wear seatbelts while operating or riding in District vehicles or privately owned vehicles whileconducting District business.

708.2 POLICY

(a) Travis County Emergency Services District #1 Members shall wear properly adjustedsafety restraints when operating or positioned in any vehicle owned, leased, or rentedby the District or in any privately owned vehicle while on-duty.

(b) The Member driving such a vehicle shall ensure that all occupants, including any Non-Members, are properly restrained (Tex. Transp. Code § 545.413).

708.3 INOPERABLE SAFETY BELTS

(a) No person shall operate District vehicles in which the seat belt in the driver’s positionis inoperable.

(b) No person shall be transported in a seating position in which the seat belt is inoperable.

(c) No person shall modify, remove, deactivate, or otherwise tamper with the vehicle seatbelts, except for vehicle maintenance and repair staff, who shall do so only with theexpress authorization of the Fire Chief.

(d) Members who discover an inoperable restraint system shall report the defect to theappropriate supervisor.

1. Prompt action shall be taken to replace or repair the system.

Policy




Safety Guidelines When Operating Machinesand Equipment - 221

Safety Guidelines When Operating Machines andEquipment709.1 POLICY

(a) Machine guards shall be in place while machines are in operation.

(b) Loose clothing, jewelry, rings, or anything that may pose a hazard shall be removedbefore operating equipment.

(c) Members shall wear steel toed shoes and prescription safety protection (if necessary).

(d) Members shall work safely, observe all safety rules, and keep premises clean andneat.

(e) Careless endangerment of self or others may lead to disciplinary action, includingpossible dismissal.

Policy




Near-Misses - 222

Near-Misses710.1 PURPOSEThe purpose of this policy is to document the requirements associated with near-miss incidents.

710.2 DEFINITIONSThe following definitions shall apply to this policy:

Near-miss - Unintentional, unsafe occurrence that could have resulted in an injury, fatality, orproperty damage. Only a fortunate break in the chain of events prevents an injury, fatality, ordamage.

Near-miss Reporting System - The National Fire Fighter Near-Miss Reporting System(www.firefighernearmiss.com) is a voluntary, confidential, non-punitive, and secure reportingsystem with the goal of improving firefighter safety. By collecting and analyzing information onnear-miss events, improvements can be made in command education, operations, and training.

Reporter - Someone who files a near-miss report.

Reviewer - A contract employee of www.firefighternearmiss.com hired to review near-missreports and collect data. Reviewers sign confidentiality agreements as a condition of employmentby the National Firefighter Near-Miss Reporting System. Reviewers are active or recently retiredfire service members with at least 15 years experience.

710.3 POLICY

(a) This policy shall apply to all Members.

(b) Responsibility

(a) It shall remain the responsibility of each TCESD1 Member to commit to safework behaviors and to operate with standard operating guidelines at all times.

(a) Chief Officers and Company Officers shall carry an additionalresponsibility of ensuring that all Members of their crew(s) are operatingin a safe manner.

(b) However, unintentional, unsafe situations (near-misses) may occur.

(a) Situations that qualify as near-misses shall be in the eyes of the Member.

(b) If a Member is involved in or witnesses an event and believes it is a near-miss, then a report shall be filed.

(c) Members who commit an error while in the performance of their duty shall beexempt from disciplinary action provided they promptly file a near-miss report.

(a) This exemption from disciplinary action shall apply to actions that do notwillfully violate TCESD1 policy or purposely place Members or citizensunnecessarily in harm's way.


Near-Misses


Near-Misses - 223

(d) Members filing near-miss reports shall use the National Fire Fighter Near-MissReporting system (www.firefighternearmiss.com) as the vehicle for recording thenear-miss event.

(e) Multiple reports of the same incident shall be encouraged.The variety ofperspectives provide additional value to reporting the incident.

(f) Members shall forward a copy of the report(s) through the chain of commandto the Fire Chief.

(a) From this Office, the District may rapidly respond to implement correctiveactions needed to prevent the near-miss from becoming a future injury orfatality.

(g) No Member submitting a near-miss report shall be forced to identify themselves.

(a) Department management shall not seek out the identity of a Member orMembers who file near-miss reports.

(b) Members who voluntarily submit their contact information to theDepartment shall remain anonymous.

710.4 PROCEDURE

(a) Members who experience, witness, or are informed of a near-miss incident shallsubmit the report within 24 hours to their supervising officer.

(b) The supervising officer shall review the report for completeness and pass it up throughthe chain of command to the Fire Chief.

(c) The Fire Chief shall convene a Near-Miss Review Committee composed of:

1. Battalion Chief.

2. Captain/Lieutenant.

3. EMS personnel.

(d) The Near-Miss Committee shall:

(a) Review the facts of the incident.

(b) Review the District's policies and procedures that apply to the incident.

(c) Develop preventative actions to the near-miss.

(d) Develop changes to policies and procedures to mitigate against future incidentsif necessary.

(e) Approve posting of the incident report to Firefighter Near Miss database.

(f) Develop completed incident report which includes:

(a) Concise description of the incident.

(b) References to applicable District policies and procedures.

http://www.firefighternearmiss.com


Near-Misses


Near-Misses - 224

(c) Complete statement of policies and procedures that were amended toprovide mitigation against future incidents.

(g) Report dispensation of the event to the Fire Chief.

(e) The Fire Chief shall:

1. Review the committee report and approve proposed:

(a) Preventative actions.

(b) Changes to policies and procedures.

2. Approve report of the incident to the Firefighter's Near Miss database ifapplicable.

3. Distribute the incident report to District personnel via the Battalion Chiefs.

710.5 REPORTS TO FIREFIGHTER NEAR MISS DATA BASE

(a) Members who experience, witness, or are informed of a near-miss incident shallsubmit the report (within 24 hours) to www.firefighernearmiss.com to support theprogram's efforts to immprove firefighter safety.

(b) Sections 1 thru 4 of www.firefighternearmiss.com shall be completed by the affected/informed Members.

(c) Section 5 of the reporting system is optional. Members shall be encouraged to provideat least one off-duty contact number or email address. This contact informationprovides the system's reviewers with a means to contact the Member with follow-upquestions that will enhance the data collected and provide the maximum reportingeffort to ensure another firefighter's safety.

(d) Once report(s) have been submitted, report reviewers (active duty fire serviceprofessionals) shall analyze the report and de-identify the reports by removing allDepartment names, individual names, etc. The reports shall then be posted on thewebsite for other firefighters to learn from.

(e) Members shall print a copy of their report and forward through the chain of commandto the Fire Chief, with 24 hours of the event.

(f) The Chief Officers shall review each of the reports quarterly.

1. Collectively the group shall assign preventative actions to "near-misses" thathave not been previously corrected.

2. A list of all near-miss incidents shall be compiled and distributed to the staff.

3. These Officers shall also make further recommendations for changes in policiesand procedures to ensure that all District operations are safe.


(a) The Fire Chief, Division Chiefs, and Battalion Chiefs shall ensure the departmentmaintains a non-punitive approach to correcting errors.

http://www.firefighernearmiss.com




Near-Misses


Near-Misses - 225

(b) Department officers shall maintain an environment that encourages Members to reporterrors and file near-miss reports.

(c) All Members shall file timely near-miss reports.

(d) All officers shall maintain a working knowledge of the National Fire Fighter Near-MissReporting System.

(e) The department Safety Officer shall file reports with www.firefightersnearmiss.comwhenever he/she is notified or becomes aware of a near-miss event in the department.

710.7 TRAINING

(a) The National Fire Fighter Near-Miss Reporting System was created to reducefirefighter injuries and fatalities by sharing near-miss events. to simplify the sharing ofnear-misses, the program creates weekly, annual, and other miscellaneous reports.

(b) Company Officers shall be responsible for conducting in-house training; reviewing aminimum of two near-miss reports each month.

1. The training shall be entered in to the the FIREHOUSE database as CompanyTraining.

(c) Annual near-miss reports shall be reviewed by all Members.

(d) Miscellaneous near-miss reports shall be reviewed as needed.

Policy




Risk Management Plan - 226

Risk Management Plan711.1 PURPOSEThe purpose of the Risk Management Plan is to limit the exposure of TCESD1 to situationsand occurrences that may have harmful consequences to the organization or its Members, andto provide the safest possible work environment for the Members of TCESD1, recognizing theinherent risks of the fire and life safety mission.

711.2 BACKGROUNDTCESD1 has developed and implemented a Risk Management Plan intended to comply with therequirements of the National Fire Protection Association (NFPA) document NFPA 1500, Standardon Fire Department Occupational Safety and Health Program, (current edition). Specifically,paragraphs:

(a) 4-2.1 - The fire department shall develop and adopt a comprehensive written RiskManagement Plan.

(b) 4-2.2 - The Risk Management Plan shall cover at least the risks associated with thefollowing:

1. Administration.

2. Facilities.

3. Training.

4. Vehicle operations, both emergency and non-emergency.

5. Protective clothing and equipment.

6. Operations at emergency incidents.

7. Operations at non-emergency incidents.

8. Other related activities.

(c) 4-2.3 - The Risk Management Plan shall include at least the following components:

1. Risk Identification - including actual and potential hazards.

2. Risk Evaluation - including the likelihood of occurrence of a given hazard andseverity of its consequences.

3. Risk Control Techniques - including solutions for elimination or mitigation ofpotential hazards and the implementation of the best solution.

4. Risk Management Monitoring - including evaluation of effectiveness of riskcontrol techniques.

711.3 POLICY

(a) Methodology


Risk Management Plan



1. The Risk Management Plan shall use a variety of strategies and approaches toaddress different objectives.

(a) The specific objectives shall be identified from the following sources ofinformation:

1. Records and reports on the frequency and severity of accidents andinjuries in TCESD1.

2. Reports received from the TCESD1 insurance carrier and Worker'sCompensation.

3. Specific occurrences that identify the need for risk management.

4. National trends and reports applicable to TCESD1.

5. Knowledge of the inherent risks encountered by fire departmentsand specific situations that are identified by the District.

6. Additional areas identified by TCESD1 staff and personnel.

(b) Responsibilities

1. The Battalion Chiefs shall implement and operate TCESD1 Risk ManagementPlan.

2. The Fire Chief shall:

(a) Develop, manage, and annually revise the Risk Management Plan.

(b) Modify the Risk Management Plan based upon demand and severity ofimplementing control measures.

3. All Members of TCESD1 shall ensure their own health and safety based uponthe requirements of the Risk Management Plan and the organization's safetyand health program.

(c) Plan Organization

1. The Risk Management Plan shall include the following:

(a) Identification of the risks that Members of TCESD1 encounter or may beexpected to confront, both emergency and non-emergency.

1. Non-emergency risks shall include such functions as training,physical fitness, returning from an emergency event, routinehighway driving, station activities (vehicle maintenance, stationmaintenance, daily office functions).

2. Emergency risks shall include such functions as fire groundactivities, non-fire (hazardous materials incidents), EMS, responseto an emergency.

(b) Evaluation of the identified risks based upon the frequency and severityof these risks occurring.

(c) An action plan for addressing each of the risks, in order of priority.





(d) Selection of a means of controlling the risks.

(e) Provisions for monitoring the effectiveness of the controls implemented.

(f) Periodic review and required notification to the plan.

(d) Control Measures - See Sample Risk Management Plan below.

(e) Monitoring Risks

1. TCESD1 Risk Management Plan shall be monitored annually.

2. Recommendations and revisions shall be made based on the following criteria:

(a) Annual accident and injury data for the preceding year.

(b) Significant incidents that have occurred during the past year.

(c) Information and suggestions from District personnel.

3. Every three years, the Risk Management Plan shall be evaluated by an outside,independent source.

711.4 SAMPLE RISK MANAGEMENT PLAN

Low/Low Low 1. A Revise currantpolicy relating to"rehab."

2. A Evaluate andimplementprocedures for"weather extremes."

Exposure to FireProducts

Low/High Medium 1. O Review SCBApolicy.

2. O Re-training andeducation ofpersonnel onchronic effectsof inhalation ofbyproducts ofcombustion.

3. O Provide monitoringprocess of carbonmonoxide (CO)levels at firescenes, especiallyduring overhaul.





Workplace Violence Low/High Low 1. A Provide awarenesstraining for allMembers.

2. A Develop policyand procedures asindicated by need.

Incident SceneSafety

Medium/High High 1. O Review incidentmanagementsystem.

2. O Review currentpolicy on use offull PPE, includingSCBA.

3. O Evaluateeffectiveness ofthe department'spersonalaccountabilitysystem andmake neededadjustments.

4. A Train all officers toCertified IncidentSafety Officerlevel.

ApparatusCollisions

Medium/High High 1. O Compliance withstate motor vehiclelaws relatingto emergencyresponse.

2. O Mandatory EVOC.

3. O Monitor individualMember's drivingrecord.

4. O Driver trainingrequired for alldrivers.

Apparatus Non-collision

Low/High Medium 1. O PreventativeMaintenanceProgram used.

2. O CorrectiveMaintenanceProgram used.

3. O All apparatus andvehicles properlyinsured.





Financial Low/High Low 1. O Budget for healthand safety.

Equipment Loss Low/Medium Medium 1. O Review andimplementloss reductionprocedures.

2. A Develop proceduresfor review andrecommendationfor loss preventionbased uponsignificant loss($1,000+)

3. O Maintain equipmentinventory.

Facilities andProperty

Low/High Medium 1. O Review insurancecoverage ofcontents andfacilities foradequate coveragedue to catastrophe.

2. O All new andrenovated facilitiesincorporate lifesafety and healthdesigns.

3. A Conduct routinesafety and healthinspection offacilities.

Policy




Fire Investigations - 231

Fire Investigations712.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for fire investigations conducted by TCESD1.

712.2 DEFINITIONSThe following definitions shall be used with this policy:

(a) Spoliation - Needlessly discarded, destroyed, or lost materials.

712.3 POLICY

(a) Fire investigations shall occur at every fire incident to determine the cause and origin.

1. These investigations may occur through the use of fire operations officers, theTCESD1 Fire Marshal's office, or the Travis County Fire Marshal's office.

(b) Fire Investigations shall be assigned to the TCESD1 Fire Marshal when:

1. The investigation is beyond the scope of the operations officer.

2. The Operations Division does not have the proper time or manpower to conductthe investigation.

(c) The TCESD1 Fire Marshal shall request the assistance from the Travis County FireMarshal's office or Task Force when the fire cause appears to be:

1. Suspicious.

2. Incendiary.

3. Injury or death to any public safety employee or civilian.

4. Extensive damage or high dollar loss.

5. High profile in nature.

6. Investigation exceeds TCESD1's capability.

(d) TCESD1 shall conduct period reviews of fire causes on an as-needed basis asdetermined by the Fire Prevention Division Chief.

712.4 PROCEDURES

(a) Investigations shall:

1. Adhere to these recognized standards:

(a) National Fire Protection Association 921: Guide to Fire and ExplosionInvestigations.

(b) National Fire Protection Association 1033: Standard for ProfessionalQualifications for Fire Investigator.

2. Keep records of their investigations in:


Fire Investigations



(a) Firehouse or BATS.

(b) Evidence lock-up, for criminal and potential criminal investigations.

(c) File cabinets designated for investigations, as necessary.

3. Be available for fire investigations duties when called upon to investigate suchfires.

4. Maintain relevant skills pertaining to fire investigations by participating in orreviewing:

(a) Local and regional training opportunities.

(b) NFPA standards update.

(c) Vendor training seminars.

(d) In-state and out-of-state training opportunities,

5. Maintain working relationships with local, county, state, and federal authoritiesto ensure a positive outcome to the investigation.

(b) Entries in to a fire scene shall be justified under the Fourth Amendment of the U.S.Constitution and parallel provisions under state constitutional law.

1. Four general circumstances shall be used to justify a search and seizure toconduct a fire investigation:

(a) Consent from the property owner.

(b) Exigent circumstances.

(c) Administrative search warrant.

(d) Criminal search warrant.

2. Investigators shall use one of these means to establish a justification of meansto enter property for an investigation.

(c) Investigators shall not act in a manner to cause spoliation of evidence.

1. Uncovered evidence shall be immediately preserved.

2. Notification shall be sent to all parties that may have interests in the evidenceto permit them the opportunity to examine it.

3. The Fire Inspector shall not remove any items from the scene unless it isconsidered evidence to be used in a suspicious, incendiary, or arson criminalcase.

(d) Any testing of accelerants to identify whether or not a suspicious, incendiary hasoccurred shall be sent via ground carrier or carried by the investigator to the State FireMarshal's arson lab in Austin, Texas.

1. Private labs that are certified in testing for accelerants may be used if appropriatefunds are available for use.


Fire Investigations



(e) The fire investigator shall not discuss potential findings with anyone not involved inthe investigation.

1. "under Investigation" shall be the proper response to any inquires.

Policy




Pre-Fire Planning - 234

Pre-Fire Planning713.1 PURPOSE AND SCOPEThe purpose of this policy is to provide procedures for pre-fire planning and fire groundenvironment assessment.

713.2 POLICYIn accordance with NFPA 1620, 2015 edition:

(a) TCESD1 shall develop pre fire plans for structures and locations located within itsjurisdiction of the following types:

1. Commercial structures.

2. Educational facilities occupied by 6 or more individuals 4 or more hours per day.

3. Medical facilities.

4. Vacant and abandoned structures.

5. Individuals and commercial entities using hazardous materials.

6. Other entities as necessary:

(a) Unusual and/or large residences (with owner's consent).

(b) Neighborhoods/subdivisions with limited and/or restricted access.

(c) Known areas of potential wildfire activity.

(d) Mass gatherings.

(b) TCESD1 shall:

1. Review all pre fire plans every two years and make appropriate changes.

2. Make new pre fire plans for commercial business when:

(a) Ownership changes.

(b) Business type changes.

3. Make a pre plan for all new:

(a) Commercial structures

(b) Educational facilities

(c) Medical facilities

(d) Vacant and abandoned structures (as they are noted)

(e) Individuals and and commercial businesses.

4. These plans shall be made when the fire inspection is conducted.

(c) Operations officers shall review pre fire plans upon first response to call and as incidentmanagement progresses as appropriate.


Pre-Fire Planning



(d) TCESD1 shall incorporate pre fire planning products and their development into thefollowing activities:

1. Community outreach.

2. Fire inspection.

3. Training.

4. Ordinance development consultation with:

(a) City of Jonestown.

(b) City of Lago Vista.

(c) Village of Point Venture.

(d) Travis County.

713.3 PLAN COMPONENTS

(a) Pre fire planning shall consider and document the elements listed below.

(b) General

1. Location of key/lock box.

2. Obstacles to access.

3. Interior and exterior security features.

4. Fences or other barriers.

5. Security animals.

6. Security systems.

7. Overall condition.

(a) Exposures

(b) Potential environmental impact.

(c) Communications

1. Systems in place.

2. Communication impact to community.

(d) Geospatial position (U.S. National Grid)

1. Location of:

(a) Facilities.

(b) Structures.

(c) Assets.

(d) Utility components.

(e) Water supplies.


Pre-Fire Planning



(e) Occupant

1. Number.

2. Age range.

3. Physical or mental conditions.

(f) Life Safety

1. Hours of occupancy

2. Occupant load.

3. Occupant accountability.

4. Assistance for people with disabilities.

5. Strategies for protecting facility occupants other than evacuation.

6. Means of egress:

(a) Number of exits.

(b) Location of exits.

(c) Special locking conditions: stairwells, etc.

7. On-site Emergency Organization

(a) Facility Emergency Action Plan.

(b) Emergency Response Plan.

(c) Specialized Operations, Processes and Hazards

(g) Water Supplies and Fire Protection Systems

1. Water supplies.

2. Required fire flow.

3. Available water supply.

4. Public and private water supply utility sources.

5. Water storage tank.

6. Bodies of water.

7. Fire hydrants.

8. Water-based fire suppression systems.

9. Non water-based fire suppression systems.

10. Fire alarm systems.

11. Portable fire extinguishers.

12. Smoke control systems.

(h) Hazardous Materials

1. Transient Conditions.


Pre-Fire Planning



2. Inventory.

3. Explosives.

4. Flammable and combustible liquids.

5. Toxic or biological agents.

6. Radioactive materials.

7. Reactive chemicals and materials.

8. Combustible dusts/particulate solids.

9. Special atmospheres.

(i) Vacant and Abandoned Structures

1. Physical and site considerations.

2. Potential hazards.

3. Structural markings.

4. Additional hazards.

Policy




Response to Automatic Fire Alarms - 238

Response to Automatic Fire Alarms714.1 PURPOSE AND SCOPEThe purpose of this policy is to document required responses to automatic fire alarms.

714.2 DEFINITIONSThe following definitions shall be used with this policy:

(a) Size-up - Assessment of emergency conditions performed by initial Company Officeron scene. Assessment includes:

1. Estimated size and over all composition of structure (e.g., "2 1/2 story frame").

2. Estimated extent and location of fire in the building.

3. Noted life hazards to civilians and fire fighters.

4. Estimated occupancy.

5. Water supply. Including size of lines needed, estimated quantity of waterneeded, location where initial handline be stretched.

(b) Fire Comm - Multi-agency dispatch service in Travis County. TCESD1 is a member.

714.3 POLICY

(a) TCESD1 shall make an initial emergency response to all fire alarms.

714.4 AUTOMATIC ALARMS

(a) The response to automatic fire alarms shall be based on the size and potential lifehazards of the building.

(b) An engine company shall be dispatched to automatic fire alarms at single family familyresidences, businesses, apartments, and multi-family structures for alarm responsesnot considered high life threats.

(c) Company officers shall :

(a) Size-up the emergency condition encountered.

(b) Promptly call for such additional equipment as warranted by the nature andextent of the emergency.

(d) The dispatch of less than a full response to reported fires in buildings shall beapplicable only to automatic alarms.

(e) A full first alarm fire response shall be dispatched to all other reports of fires inbuildings.

714.5 FALSE ALARMS

(a) After receiving an automatic fire alarm, Fire Comm may receive notification todisregard from the monitoring agency or the building occupant.


Response to Automatic Fire Alarms


Response to Automatic Fire Alarms - 239

1. Should such a disregard be received, the responding fire equipment shall bedisregarded with the exception of the first-up company.

(b) The first-up engine company shall continue to the location, non-emergency response.

1. Upon arrival, this company shall promptly determine if additional fire equipmentis needed and initiate appropriate action based on the existing conditions.

(c) The alarm system shall not be silenced or reset until the area where the alarm isphysically located is checked and it is determined that there is no fire.

(d) Some building owners/occupants may reset an automatic fire alarm system as ameans of determining if there is a fire without checking the alarmed area or zone.

1. Should this occur, the owner/occupant shall be advised of the requirement tophysically check the area in alarm before silencing and/or resetting the alarmsystem.

714.6 RESET OF AUTOMATIC ALARMS

(a) After responding to an automatic alarm, Travis County Emergency Services District#1 shall reset the alarm after the emergency is over or upon determination that anemergency condition does not exist when possible.

1. When it is not possible for on-scene personnel to reset the alarm due to absenceof an reset button or malfunction the Company Officer shall make every effort tocontact the owner, manager, occupant, agency monitoring the automatic alarm,or other responsible person for the address involved.

2. Fire Comm shall attempt to locate the responsible party through the alarmcompany that provided the alarm.

3. Consult Jonestown PD, Lago Vista PD, or the Travis County Sheriff'sDepartment may have information that is of assistance in contacting theresponsible party.

(b) Company Officers shall not force entry into automatic control boxes nor disconnectthe wiring to such alarms.

(c) Company Officers shall notify Fire Comm when an automatic alarm cannot be resetand a responsible party for the address involved can not be contacted.

(d) Company Officers shall notify Fire Comm of all responses that did not involve a validreason for the alarm.

(e) Fire Comm personnel shall maintain complete and accurate records related to allautomatic alarms received, including those both valid and invalid reasons for thealarm.

Policy




Public Safety Education and CommunityOutreach - 240

Public Safety Education and CommunityOutreach715.1 PURPOSE AND SCOPE

(a) The purpose of this policy is to provide requirements for TCESD1's public safety andcommunity outreach activities.

715.2 POLICY

(a) TCESD1 shall provide public safety presentations upon request to community groupswithin the District.

(b) TCESD1 shall engage in community outreach activities.

(c) The Fire Chief or designee shall approve public safety education and communityoutreach activities.

(d) A call shall be generated and fire report shall be generated for each CommunityOutreach Event or Public Safety Education event.

(e) TCESD1 shall conduct a periodic review of the Public Safety Education andCommunity Outreach Program to determine its effectiveness as determined by theFire Prevention Division Chief or the Fire Chief.

715.3 RESOURCES

(a) These websites may be used as resources:

1. National Fire Protection Association - www.nfpa.org

2. United States Fire Administration - www.usfa.fema.gov

3. Consumer Product Safety Commission - www.cpsc.gov

4. Texas Department of Insurance - www.tdi.texas.gov/fire

(b) Other resources may be used with the approval of the Fire Protection Division Chief.

715.4 SCHEDULING OF CLASSES AND EVENTS

(a) All public safety education and community outreach activities shall be scheduled bythe TCESD1 or designated Battalion Chief.

(b) Consideration shall be given to scheduled workload.

(c) No station shall be scheduled to conduct more than 2 public safety education orcommunity outreach events per day.

(d) Upon completion of the activity, the Company Officer shall:

1. Complete the "Public Safety Education and Community Outreach Request" formnoting of number of attendees and description of the event. See attachment:Public Education Outreach Request.pdf


Public Safety Education and Community Outreach


Public Safety Education and CommunityOutreach - 241

2. Request that the "Public Education Outreach Survey" form be completed by:

(a) All adult participants if possible.

(b) At least one adult sponsor if the participants are young children ora "wander by" crowd. See attachment: Public Education OutreachSurvey.pdf

(e) Records of Public Safety Education and Community Outreach events shall bemaintained by the Fire Prevention Division Chief.

715.5 MARKETING OF PUBLIC EDUCATION AND OUTREACH ACTIVITIESPublic education and outreach events are often marketed to the public via press releases andvarious social media.

(a) Press releases shall be:

1. Approved by the Fire Chief or designee.

2. Read by all Members to familiarize them with the information in an effort toaccurately answer questions by the community.

(b) Social media:

1. All Members shall be encouraged to follow Travis County Emergency ServicesDistrict 1 on Facebook to ensure knowledge of information released to thecommunity.

715.6 PUBLIC SAFETY EDUCATION CLASS CONTENT

(a) All public education classes shall be:

1. Done in accordance with industry standards.

2. Documented in a lesson outline.

3. Approved by the Fire Prevention Division Chief.

(b) The Fire Prevention Chief shall:

1. Maintain copies of approved lesson plans.

2. Review all lesson plans to ensure accurate and current teaching materials.

715.7 PERIODIC REVIEW OF PROGRAM EFFECTIVENESS

(a) Program effectiveness shall be periodically assessed by:

1. The Fire Prevention Division Chief or designee.

2. Review of Public Education and Outreach Surveys and Public Education andOutreach Request forms completed for each education or outreach event



Personnel - 242

Chapter 8 - Personnel

Policy




Recruitment and Selection - 243

Recruitment and Selection800.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the recruiting, selection, training, and retention processesused by the Travis County Emergency Services District #1. This policy supplements anyrequirements that govern employment practices for the Travis County Emergency Services District#1.

800.2 POLICY

(a) Travis County Emergency Services District #1 in accordance with Title VII ofthe Civil Rights Act shall provide equal opportunities for applicants and District Members regardless of race, gender expression, age, pregnancy, religion, creed,color, national origin, ancestry, physical or mental handicap, marital status, geneticinformation, veteran status, or gender or any other protected class or status.

(b) The District shall not show partiality or grant any special status to any applicant,Member, or group of Members unless otherwise required by law.

800.3 NATURE OF EMPLOYMENT

(a) Employment with Travis County Emergency Services District #1 shall be voluntary.

(b) Members of Travis County ESD #1 shall be free to resign at will at any time, with orwithout cause.

(c) Travis County ESD #1 may terminate the employment relationship at will at anytime, with or without notice or cause, so long as there is no violation of applicablefederal or state law.

(d) Policies set forth in this handbook shall not create a contract, nor are they to beconstrued to constitute contractual obligations of any kind or a contract of employmentbetween Travis County ESD #1 and any of its Members.

(e) The provisions of the handbook have been developed at the discretion of managementand, except for its policy of employment-at-will, may be amended or canceled at anytime, at Travis County ESD #1's sole discretion.

(f) These provisions shall supersede all existing policies and practices and shall notbe amended or added to without the express written approval of the Travis CountyESD #1's Board of Commissioners.

800.4 EQUAL EMPLOYMENT OPPORTUNITY

(a) To provide equal employment and advancement opportunities to allindividuals, employment decisions at Travis County ESD #1 shall be based onmerit, qualifications, and abilities.


Recruitment and Selection



(b) Travis County ESD #1 shall not discriminate in employment opportunities or practiceson the basis of race, color, religion, gender, national origin, age, or any othercharacteristic protected by law.

(c) This policy shall govern all aspects of employment, including selection, jobassignment, compensation, discipline, termination, and access to benefits andtraining.

(d) Members with questions or concerns about any type of discrimination in the workplaceshall bring these issues to the attention of their immediate supervisor as outlined inthe policies documented in this handbook

(e) Members shall raise concerns and make reports without fear of reprisal.

(f) Members found to be engaging in any type of unlawful discrimination shall be subjectto disciplinary action, up to and including termination of employment.

800.5 IMIGRATON LAW COMPLIANCE

(a) Travis County ESD #1 shall employ only United States citizens and aliens who areauthorized to work in the United States.

(b) Travis County ESD #1 shall not unlawfully discriminate on the basis of citizenship ornational origin.

(c) As a condition of employment, each new Member of Travis County ESD #1 shallcomplete the Employment Eligibility Verification Form I-9 and present documentationestablishing identity and employment eligibility in compliance with the ImmigrationReform and Control Act of 1986.

(d) Former Members who are re-hired shall complete the form if they have not completedan I-9 with Travis County ESD #1 within the last three years, or if their previous I-9is no longer retained or valid.

(e) Members with questions or seeking more information on immigration law issues maycontact the District Office.

(f) Members may raise questions or complaints about immigration law compliancewithout fear of reprisal.

800.6 RECRUITMENT

(a) The Administration Division shall employ a comprehensive recruitment and selectionstrategy to recruit and select Members from a qualified and diverse pool of candidates.

(b) The strategy shall include:

1. Identification of racially and culturally diverse target markets.

2. Use of marketing strategies to target diverse applicant pools.

3. Expanded use of technology and maintenance of a strong internet presence.This may include an interactivewebsite and the use of Districtmanaged socialnetworking sites, if resources permit.





4. Expanded outreach through partnerships with media, community groups, citizenacademies, local colleges, universities, and the military.

5. Member referral and recruitment incentive programs.

6. Consideration of shared or collaborative regional testing processes.

(c) The Administration Division shall avoid advertising, recruiting and screening practicesthat tend to stereotype, focus on homogeneous applicant pools, or screen applicantsin a discriminatory manner.

(d) The District shall facilitate and expedite the screening and testing process, and shallperiodically inform each candidate of his/her status in the recruiting process.

800.7 DISABILITY ACCOMMODATION

(a) Travis County ESD #1 shall comply fully with the Americans with DisabilitiesAct (ADA) and shall ensure equal opportunity in employment for qualified persons withdisabilities.

(b) All employment practices and activities shall be conducted on a non-discriminatorybasis.

(c) Hiring procedures shall be reviewed and provide persons with disabilities meaningfulemployment opportunities.

(d) Pre-employment inquiries shall be made only regarding an applicant's ability toperform the duties of the position.

(e) Reasonable accommodation shall be available to all disabled Members, where theirdisability affects the performance of the functions.

(f) All employment decisions shall be based on the merits of the situation in accordancewith defined criteria, not the disability of the individual.

(g) Qualified individuals with disabilities shall be entitled to equal pay and otherforms of compensation (or changes in compensation) as well as in jobassignments, classifications, or organizational structures, position descriptions, linesof prgression, and seniority lists.

(h) Leave of all types shall be available to all Members on an equal basis.

(i) Travis County ESD #1 shall not discriminate against qualified Members or applicantsbecause of relationship to or association with a person with a disability.

(j) Travis County ESD #1 shall comply with any state or local law that provides individualswith diabilities greater protection than the ADA.

800.8 EMPLOYMENT APPLICATIONS

(a) Any misrepresentations, falsifications, or material omissions in any of this informationor data may result in Travis County ESD #1’s exclusion of the individual from





further consideration for employment or if the person has been hired, termination ofemployment.

800.9 EMPLOYMENT REFERENCE CHECKS

(a) Travis County Emergency Services District #1 shall ensure that individuals who joinTravis County ESD #1 are well qualified and have a strong potential to be productiveand successful,

(b) Travis County ESD #1 shall verify the previous and current employment referencesof all applicants.

(c) Response to outside agency(s) regarding employment reference checks for currentor past Members of Travis County ESD #1 shall be made only by the Office of theFire Chief.

(d) Response shall be in writing only to reference check inquiries that are submitted inwriting.

(e) Responses to such inquiries shall confirm only dates of employment, wage rates,position(s) held, and eligibility for re-hire.

(f) No employment data shall be released without a written authorization and releasesigned by the individual who is the subject of the inquiry.

800.10 SELECTION PROCESS

(a) District shall actively strive to identify a diverse group of candidates that have in somemanner distinguished themselves as being outstanding prospects.

(b) Minimally, District shall employ a comprehensive screening, background investigation,and selection process that assesses cognitive and physical abilities and includesreview and verification of the following:

1. A comprehensive application for employment (including previous employment,references, current and prior addresses, education, military record).

2. Driving record.

3. Reference checks.

4. Employment eligibility, including U.S. Citizenship and Immigration Services(USCIS) Employment Eligibility Verification Form I-9 and acceptable identity andemployment authorization documents (documentation may be requested uponhire).

5. Information obtained from public internet sites.

6. Financial history consistent with the Fair Credit Reporting Act (FCRA) (15 USC§ 1681 et seq.).

7. Local, state and federal criminal history record checks.

8. Polygraph or computer voice stress analyzer (CVSA) examination (when legallypermissible).





9. Medical and psychological examination (may only be given after a conditionaloffer of employment).

10. Review board or selection committee assessment.

(c) The candidate shall:

1. Be at least 18 years of age by the closing date of the recruitment period.

2. Be in possession of a high school diploma or a General EquivalencyDipolma (GED).

3. Have good vision in both eyes, with the ability to distinguish OccupationalSafety and Health Administration ()SHA) color codes for hazardousmaterials (e.g., blue, red, yellow, white) and have no depth or uncorrectedperipheral vision impairment.

4. Meet the objectives established in the International Association of FireChiefs (IAFC)/International Association of Fire Fighters (IAFF) Fire ServiceJoint Labor Management Wellness-Fitness Initiative or similar validated healthscreening process.

5. Be in possession of or have the ability to obtain a valid state driver's license inthe class required for the position sought.

6. Be a U. S. citizen or have proof of legal right to work in the U. S.

7. Be able to obtain TCFP Basic Structure Fire Protection Personnelcertification within 1 year of any temporary or probationary appointmentincluding completion of a TCFP recognized emergency medical course (37Tex. Admin. Code § 423.1).

800.10.1 ELIGIBILITY LIST

(a) Before filling a beginning position for firefighter with District, the Administration Division shall request the eligibility list from District civil service commission (Tex. Local Gov’tCode § 143.026).

800.10.2 VETERAN PREFERENCE

(a) Any applicant who has an honorable discharge from the United States Armed Forcesand has passed the entrance examination shall receive an additional five points addedto the score (Tex. Local Gov’t Code § 143.025).

800.11 BACKGROUND INVESTIGATION

(a) Every candidate shall undergo a thorough background investigation to verify his/herpersonal integrity and high ethical standards, and to identify any past behavior thatmay be indicative of the candidate’s unsuitability to perform duties relevant to theoperation of the Travis County Emergency Services District #1.





800.11.1 NOTICES

(a) The Administration Division shall ensure that investigations are conducted and noticesprovided in accordance with the requirements of the FCRA (15 USC § 1681d).

800.11.2 CRIMINAL BACKGROUND INFORMATION

(a) Criminal background information, whether directly from the Texas Department ofPublic Safety Computerized Criminal History System (CCH) or provided by a thirdparty, may have restrictions on the access, use, security, and release of theinformation.

(b) The Administration Division shall establish procedures to ensure compliance with anyapplicable requirements and security limitations.

800.11.3 REVIEW OF SOCIAL MEDIA SITES

(a) Due to the potential for accessing unsubstantiated, private or protected information,the Administration Division shall not require candidates to provide passwords, accountinformation, or access to password-protected social media accounts.

(b) The Administration Fire Chief shall consider using the services of an appropriatelytrained and experienced third party to conduct open source, internet-based searchesand/or review information from social media sites to ensure that:

1. The legal rights of candidates are protected.

2. Material and information to be considered are verified, accurate, and validated.

3. The District fully complies with applicable privacy protections and local, stateand federal law.

(c) Regardless of whether a third party is used, the Administration Fire Chief shall ensurethat potentially impermissible information is not available to any person involved in thecandidate selection process.

800.11.4 RECORDS RETENTION

(a) The background report and all supporting documentation shall be maintained inaccordance with the established records retention schedule.

800.11.5 DOCUMENTING AND REPORTING

(a) The background investigator shall summarize the results of the backgroundinvestigation in a report that includes sufficient information to allow the reviewingauthority to decide whether to extend a conditional offer of employment.

(b) The report shall not include any information that is prohibited from use, including thatfrom social media sites, in making employment decisions.

(c) The report and all supporting documentation shall be included in the candidate’sbackground investigation file.





800.12 DISQUALIFICATION GUIDELINES

(a) As a general rule, performance indicators and candidate information and records shallbe evaluated by considering the candidate as a whole, and taking into considerationthe following:

1. Age at the time the behavior occurred.

2. Passage of time.

3. Patterns of past behavior.

4. Severity of behavior.

5. Probable consequences if past behavior is repeated or made public.

6. Likelihood of recurrence.

7. Relevance of past behavior to public safety employment.

8. Aggravating and mitigating factors.

9. Other relevant considerations.

(b) A candidate’s qualifications shall be assessed on a case-by-case basis, using atotality-of-the-circumstances framework.

800.13 PROBATIONARY PERIOD

(a) Travis County ESD #1 shall use the Probationary period to evaluate Membercapabilities, work habits, and overall performance.

1. Either the Member or Travis County ESD #1 may end the employmentrelationship at will at any time during or after the Probationary period, with orwithout cause or advance notice.

(b) All new and re-hired Members shall work on a Probationary basis for the first 365calendar days after their date of hire.

(c) Members who are promoted shall complete a secondary Probationary period of 365calendar days with each reassignment to a new position.

(d) Any significant absence shall automatically extend a Probationary period by the lengthof the absence.

(e) If Travis County ESD #1 determines that the designated Probationary period doesnot permit sufficient time to thoroughly evaluate the Member's performance, theProbationary period may be extended for a specified period.

(f) In cases of promotions within Travis County ESD #1, a Member who, in the solejudgment of management, is not successful in the new position may be removed fromthat position at any time during the secondary Probationary period.

1. When this occurs, the Member may be allowed to return to his or her formerposition or to a comparable position for which the Member is qualified, dependingon the availability of such positions and Travis County ESD #1’s needs.





(g) Upon satisfactory completion of the initial Probationary period, Members shall enterthe appropriate employment classification.

(h) Employment status shall not be changed during the secondary Probationary periodthat results from a promotion or transfer within Travis County ESD #1.

800.14 EMPLOYMENT STANDARDS

(a) All candidates shall meet the minimum standards required by state law.

(b) Candidates shall be evaluated based on merit, ability, competence and experience, inaccordance with the high standards of integrity and ethics valued by the District andthe community.

(c) Validated, job-related and nondiscriminatory employment standards shall beestablished for each job classification and shall minimally identify the training,abilities, knowledge and skills required to perform the position’s essential duties ina satisfactory manner (see the Position Descriptions Policy). Each standard shouldinclude performance indicators for candidate evaluation. T

Selection standards for promotional opportunities are detailed in the Promotions and TransfersPolicy.

800.14.1 STANDARDS FOR FIREFIGHTERSGenerally, the standards shall include the following requirements:

(a) Be at least 18 years of age by the closing date of the recruitment period.

(b) Be in possession of a high school diploma or a General Equivalency Diploma (GED).

(c) Have good vision in both eyes, with the ability to distinguish Occupational Safety andHealth Administration (OSHA) color codes for hazardous materials (e.g., blue, red,yellow, white), and have no depth or peripheral vision impairment.

(d) Meet the objectives and minimum standards established in the InternationalAssociation of Fire Chiefs (IAFC)/International Association of Fire Fighters (IAFF) FireService Joint Labor Management Wellness-Fitness Initiative or similar validated healthscreening process.

(e) Meet the minimum standards established by the National Fire Protection Association(NFPA).

(f) Meet the standards of the Texas Commission on Fire Protection (TCFP) (Tex. Gov’tCode § 419.032; 37 Tex. Admin. Code § 421.3).

(g) Not have been charged or convicted of an offense that would preclude certification bythe TCFP (37 Tex. Admin. Code § 403.1 et seq.).

(h) Be in possession of, or have the ability to obtain, a valid state driver's license in theclass required for the position sought.

(i) Be a U.S. citizen or have proof of a legal right to work in the U.S.

(j) Have the ability to obtain TCFP Basic Structure Fire Protection Personnel certificationwithin one year of any temporary or probationary appointment, including completion of





a TCFP-recognized emergency medical course (Tex. Gov’t Code § 419.032; 37 Tex.Admin. Code § 423.1).

800.15 TRAINING

(a) All entry-level firefighter candidates shall complete training in an accredited fire trainingprogram established by the TCFP.

800.16 RETENTION

(a) The primary focus shall be on hiring those who are the best fit for a particular position.

(b) In order to retain quality Members, the District shall:

1. Seek Member input on retention strategies.

2. Develop a workplace that respects, encourages, and enables a work/lifebalance.

3. Facilitate training and career development opportunities.

4. Develop and maintain quality supervisors.

5. Provide regular and meaningful performance feedback.

6. Promote an environment where Members are able to speak freely.

7. Treat Members fairly, equitably, and consistently.

8. Consider ways to reward excellent performance.

9. Follow up on any feedback acquired during an exit interview process.

(c) Retention incentives may include items from a collective bargainingagreement, employment benefits, seniority benefits, forms of recognition, etc.

Policy




Career Tracks - 252

Career Tracks801.1 PURPOSE AND SCOPEThe purpose of this policy is to establish specific career tracks for each classification specificationwithin Travis County Emergency Services District #1.

801.2 POLICY

(a) Travis County Emergency Services District #1 shall ensure that each Member isprovided to the full extent, and without any limitation, the same access to advancementavailable to other Members in each classification specification.

(b) To increase Member job satisfaction and retain quality Members, the District shallensure each Member understands his/her career track and the opportunity for careeradvancement.

(c) A career track change may also be available if the Member obtains additionaleducation, certification or licensing, which may open other opportunities.

801.3 PROCEDUREThe Department of Human Resources shall maintain all information on classificationspecifications, promotional opportunities, and career tracks.

Policy




Promotions and Transfers - 253

Promotions and Transfers802.1 PURPOSE AND SCOPEThe purpose of this policy is to establish required qualifications for promotion and transfer withinthe ranks of Travis County Emergency Services District #1.

802.2 POLICY

(a) Travis County Emergency Services District #1 shall provide equal employmentopportunities for Members regardless of race, sexual orientation, age, pregnancy,religion, creed, color, national origin, ancestry, physical or mental handicap, veteranstatus, marital status, or gender.

(b) The Travis County Emergency Services District #1 shall use the promotional testingcriteria, study materials, and testing instruments available from authenticated andvalidated local, regional, and nationally recognized best practices in the fire service.

(c) This policy shall establish the required and desirable qualifications for promotion andtransfer within the ranks of the District based on this criteria.

Nothing in this policy is intended to supersede any contract language related to promotionalrequirements that may exist in a collective bargaining agreement.

802.3 GENERAL REQUIREMENTSThe following conditions shall be used in evaluating members for promotion and transfer:

(a) Presents a professional, neat appearance.

(b) Maintains a physical condition which aids in their performance.

(c) Demonstrates the following traits:

1. Emotional stability and maturity.

2. Stress tolerance.

3. Sound judgment and decision-making ability.

4. Personal integrity and ethical conduct.

5. Leadership.

6. Initiative.

7. Adaptability and flexibility.

8. Ability to conform to organizational goals and objectives in a positive manner.

802.4 TRANSFERSThe following position shall be defined as a transfer and is not considered a promotion:

• Training Captain


Promotions and Transfers


Promotions and Transfers - 254

802.4.1 DESIRABLE TRANSFER QUALIFICATIONSThe following qualifications shall be considered for transfer:

(a) Three years of experience.

(b) Completion of the probationary period with Travis County Emergency Services District#1

(c) Expressed interest in the transfer position.

(d) Education, training, and demonstrated abilities in areas related to the transferposition.Completion of any local, regional, or Texas Commission on Fire Protection(TCFP) certification or national training or certification for the transfer position.

802.4.2 TRANSFER CRITERIA

(a) The following criteria shall apply to transfers:

1. Administrative evaluation as determined by the Fire Chief.

1. (a) This shall include a review of supervisor recommendations.

(b) Each supervisor who has supervised or otherwise been involved with thecandidate shall submit these recommendations.

2. The supervisor recommendations shall be submitted to the Battalion Chief forwhom the candidate will work.

(a) The Battalion Chief shall schedule interviews with each candidate.

3. Based on supervisor recommendations and those of the Battalion Chief afterthe interview, the Battalion Chief shall submit his/her recommendation to theFire Chief.

4. Transfers shall be made by the Fire Chief.

(b) The policy and procedures for all positions may be waived for temporary assignments,for emergency situations, or for training in accordance with any applicable collectivebargaining agreement.

802.5 PROMOTIONSSpecifications for promotional opportunities shall be on file with the Travis County EmergencyServices District #1.


(a) The Training Captain shall maintain a training file on each Member of the District.

(b) Any relevant training certificate or certification document submitted to the District by aMember shall be permanently retained in the Member’s training file.

Policy




Classification Specifications - 255

Classification Specifications803.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the origin and maintenance processes of the jobclassifications applicable to the Travis County Emergency Services District #1.


(a) Exempt Member - These Members are excluded from specific provisions of federaland state wage and hour laws.

(b) Non-Exempt Member - These Members are entitled to overtime pay under thespecific provisions of federal and state laws.

(c) Full-time Firefighters - Are non-exempt Members, are not in a temporary orintroductory status, and are regularly scheduled to work Travis County ESD #1'sfull-time schedule. Full-time, Firefighters are normally scheduled for a 53-hourper week schedule. Full-time Firefighters are generally eligible for Travis CountyESD #1's benefit package, subject to conditions and limitations of each benefitprogram. Specifically included are vacation, sick leave entitlements, and retirement.

(d) Part-time Members - Those who are not assigned to a temporary or introductorystatus and who are not regularly scheduled to work more than 36 hours perweek. While they do receive all legally mandated benefits (such as Social Security andworker's compensation insurance), they are ineligible for all of Travis County ESD #1'sother benefit programs.

1. included in this classification are those Stipend Firefighters who work full-timeshifts as staff firefighters as outlined in these policies.

(e) Probationary Members - Those whose performance is under evaluation to determinewhether further employment in a specific position or with Travis Count ESD #1 isappropriate. Members who satisfactorily complete the orientation period shall benotified of their new employment classification

803.2 POLICY

(a) Travis County Emergency Services District #1 shall coordinate with the Departmentof Human Resources for the development of job classifications unique to District.

(b) Travis County ESD #1 shall clarify the definitions of employment classifications so thatMembers understand their employment status and benefit eligibility.

803.3 PROCEDURE

(a) The Fire Chief shall appoint an officer from the Administration Division to workwith the Department of Human Resources to develop, update, and maintain the jobclassifications.

(b) Job classifications shall:


Classification Specifications


Classification Specifications - 256

1. Include information from collective bargaining agreements with each Membergroup.

(c) Identify the duties and responsibilities, authority, reporting requirements, and chain ofcommand for the Member.

(d) Include expected working hours, attire, and working location.

(e) These classifications shall not guarantee employment for any specified period of time.

1. The right to terminate the employment relationship at will at any time shall beretained by both the Member and Travis County ESD #1.

(f) Each Member shall be designated as either NONEXEMPT or EXEMPT from federaland state wage and hour laws.

(g) In addition to NONEXEMPT OR EXEMPT status, each Member shall belong to oneother employment category as listed below:

1. Full-time Firefighter.

2. Part-time.

3. Probationary.

803.3.1 POSITION DESCRIPTIONSMultiple position descriptions may be needed for each job specification (e.g., a Captain orLieutenant or Lieutenant assigned to the Training Division may have the same job specification,but will have a considerably different position description than a Captain or Lieutenant orLieutenant assigned to the Operations Division). Position descriptions may be addressed in thecontracts with the various Member groups or in the Position Descriptions Policy.

Policy




Sworn Personnel Certification - 257

Sworn Personnel Certification804.1 PURPOSE AND SCOPEThe purpose of this policy is to document the requirement for personnel to hold a TexasCommission on Fire Protection and/or State Firemen and Fire Marshal certification.

804.2 POLICY

(a) TCESD #1 shall require that Members hold a Texas Commission on Fire Protectionand/or State Firemen and Fire Marshal certification before performing fire serviceduties.

(b) TCESD #1 shall require that EMS personnel hold a Texas State Department of HealthServices EMS Certification.

804.3 SPECIFIC CERTIFICATIONS

(a) TCESD #1 shall require state certification for certain duties.

1. These duties shall include but are not limited to:

(a) Firefighter.

(b) Incident Commander.

(c) HazMat Commander.

(d) EMT.

(e) Fire Marshal.

2. Required certifications shall be current and valid while employed by TCESD1.

(a) Permiting certifications to expire shall result in immediate/indefinitesuspension.

1. Suspended Members shall apply for reinstatement to previousposition once certifiations are current.

Policy




Position Descriptions - 258

Position Descriptions805.1 PURPOSE AND SCOPEThe purpose of this policy is to establish a comprehensive description of overall duties andresponsibilities of each rank or job classification within the District.

805.2 POLICYTravis County Emergency Services District #1 shall develop unique position descriptions for eachassignment within an established rank or classification.

805.3 PROCEDURE

(a) The Department of Human Resources shall generally develop and maintainclassification specifications (e.g., firefighter, Captain or Lieutenant, Battalion Chief).

(b) Within the classification specifications, there may be multiple assignments.

(c) The descriptions shall detail the unique duties and responsibilities of each assignment.

(d) Position descriptions may be included in collective bargaining agreements.

(e) Position descriptions shall be considered living documents and s shall be reviewedand evaluated for modification.

1. This shall occur at least annually and any time duties or expectations of a specificposition substantially change.

(f) Position descriptions shall be reviewed prior to hiring to ensure the candidate’sknowledge, skills, and abilities are consistent with the current performanceexpectations of the position.

805.4 PHYSICAL DEMANDS AND WORKING ENVIRONMENT

(a) The conditions specified are the minimum required of those that shall be metby Members to successfully perform the essential functions of the following jobdescriptions:

1. Battalion Chief.

2. Captain.

3. Lieutenant.

4. Driver/Operator.

5. Firefighter.

(b) Reasonable accommodations may be made to enable individuals with disabilities toperform the essential job functions.

(c) The following environmental characteristics shall apply:

1. Occasional exposure to excessive noise, dust, grease, smoke, fumes, airborneparticles, noxious odors, gasses, explosives, and blood-borne pathogens.


Position Descriptions



2. All types of weather and temperature conditions.

3. Occasionally works near moving mechanical parts, in areas of limited andrestricted entry and exit, and in high precarious places.

4. Exposure to vibration from equipment and vehicles.

5. Operation of foot controls or repetitive foot motion.

6. Extensive public contact.

7. Noise level in the work environment is usually moderate, However, the noiselevel may be very loud when responding to emergency calls and when workingat a fire or other emergency incidents.

8. Wear appropriate personal protective equipment including goggles, faceprotector, turn-outs, safety shoes, and self-contained breathing apparatus.

9. May be required to work extended hours including evenings and weekends.

(d) The following physical characteristics shall apply:

1. Sufficient physical ability to respond to emergency alarms.

2. Frequent:

(a) Walking and walking on uneven ground.

(b) Twisting at waist.

(c) Lifting and carrying objects weighing up to 10 pounds.

3. Occasional:

(a) Standing.

(b) Running.

(c) Crawling.

(d) Kneeling.

(e) Climbing.

(f) Balancing.

(g) Squatting.

(h) Bending at the waist.

(i) Reaching at and above shoulder height.

(j) Pushing and pulling.

(k) Power grasping to pick up equipment.

(l) Lifting and carrying objects weighing more than 100 pounds with or withoutassistance.

(m) Operate a vehicle to travel to various locations.





(n) Operate fire suppression and medicalresponse, equipment, apparatus, and tools.

(o) Verbally communicate to exchange information.

4. Vision:

(a) Adequate vision to:

1. Perform essential job tasks.

2. Respond to incidents.

3. Provide care.

4. Operate emergency vehicles and apparatus.

5. Keep records.

6. Operate a computer.

7. Perform office work.

8. Maintain station and equipment.

5. Hearing:

(a) Adequate hearing to hear:

1. Instructions.

2. Radio messages.

3. Emergency tones.

4. Alarms.

6. Other warning devices.

7. Sufficient to perform essential job tasks.

805.5 EMPLOYMENT JOB DESCRIPTIONSThe following outlines the job descriptions and duties of each position within Travis CountyESD #1.

Positions:

(a) Administrative.

(b) Fire Chief.

(c) Division Chief.

(d) Battalion Chief.

(e) Captain.

(f) Lieutenant - Fire.

(g) Driver/Operator.





(h) Firefighter.

(i) Lieutenant _EMS.

(j) Fire Marshal.

(k) Deputy Fire Marshal.

805.5.1 ADMINISTRATIVE

805.5.2 FIRE CHIEFDivision: Fire

D epartment: Fire/EMS

R eports to: TCESD #1 Board of Commissioners

F LSA Classification: Non-Exempt

E mployment Category: Full-Time

JOB SUMMARY

Performs responsible management, technical, administrative work in commanding andcoordinating fire emergency operations, training, fire prevention, public education, disasterpreparedness, facility/equipment maintenance, and other related programs andservices; provides responsible and technical staff assistance; implements program goals andobjectives; oversees and supervises assigned staff.

The Fire Chief functions as the Department head, with primary responsibility to assure thatassigned personnel, apparatus, equipment, andfacilities are maintained in appropriate readiness to respond to a variety of emergency callsfor service. The Fire Chief directs, manages, supervises, and coordinates the activities andoperations of assigned shift within the Fire Department including operations, training, facility/equipment maintenance, fire prevention, disaster preparedness, public education, and relatedprograms; serves as Duty Chief for assigned shift and responds to emergency incidents;coordinates assigned activities with other shifts, divisions, departments, and outside agencies;and provides highly responsible and complex administrative support to the Fire Chief.

TYPICAL DUTIES

The following duties are typical for this classification. Incumbents may not perform all of thelisted duties and/or may be required to perform additional or different duties from those set forthbelow to address business needs and changing business practices.

• Responds to emergency incidents as required by departmental policy and assumescommand of an incident unless relieved of command by a superior officer.

• Assumes management responsibility for assigned programs, activities, andoperations, training, facility/equipment maintenance, disaster preparedness, publiceducation and related programs and services.





• Manages and participates in the development and implementation of goals, objectives,policies, and priorities for departmental programs and services; recommends andadministers policies and procedures.

• Monitors and evaluates the efficiency and effectiveness of service delivery methodsand procedures; recommends, within departmental policy, appropriate service andstaffing levels.

• Plans, directs, coordinates, and reviews the work plan for assigned shift; assigns workactivities, projects, and programs; reviews and evaluates work products, methods, andprocedures; meets with staff to identify and resolve problems.

• Participates in the selection and evaluation of assigned personnel; preparesperformance evaluations of Company Captains and reviews evaluations for shiftpersonnel as assigned; implements discipline and termination procedures.

• Participates in the development and administration of the Department's annual budget;participates in the forecast of funds needed for staffing, equipment, materials, andsupplies; monitors and approves expenditures; implements adjustments.

• Participates in the development of long-range administrative and operationalprograms and plans for the increased effectiveness of the department.

• Directs, coordinates, and schedules fire inspection activities and manages theenforcement of fire prevention ordinances required by local, county, state, and federallaws.

• Oversees implementation of the assigned shift's training programs for firefighting,technical rescue, hazardous materials, and other emergency response services andprograms; implements training programs and schedules; identifies the training needsof company personnel; provides or coordinates shift training and drills in firefightingprograms with other shifts, divisions, departments, and outside agencies; maintainsshift personnel training records.

• Assists in the purchasing, maintenance, and inventory of all fire related equipment,vehicles, and property including communication equipment, vehicles, and relatedequipment, and safety equipment.

• Trains fire personnel in the use of a variety of fire equipment, station equipment, andcommunication equipment as necessary.

• Prepares a variety of public information materials; conducts or has subordinatesconduct public information/education classes related to fire prevention, hazardousmaterials, disaster preparedness, and other department activities.

• Serves as the liaison for assigned shift to other shifts, divisions, departments, andoutside agencies; negotiates and resolves sensitive and controversial issues.

• Serves as staff on a variety of boards, commissions, and committees; prepares andpresents staff reports and other necessary correspondence.

• Attends and participates in professional group meetings; stays abreast of new trendsand innovations in the field of fire prevention, suppression, training, and management.

• Responds to and resolves difficult and sensitive citizen inquiries and complaints.





• Performs related duties as required.

MINIMUM QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or belearned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

• Fire ground tactics and strategy; emergency incident management, specifically theIncident Command System (ICS); principles of incident safety; automatic and mutualaid agreements; hazardous materials incident management; and confined space andtechnical rescue techniques.

• Principles and practices of program development and administration.

• Principles and practices of training program development and administration.

• Fire science theory, principles, and practices and their application to a wide varietyof emergency service operations including fire suppression, fire prevention, and fireinvestigation.

• Operational characteristics of fire apparatus and equipment including Code 3 drivingtechniques.

• Modern fire loss and fire prevention principles, methods, and practices.

• Principles and practices of disaster preparedness, emergency management, andHomeland Security program development and administration.

• Geography and street layout of Travis County Emergency Services District #1 andsurrounding area.

• Laws and regulations pertaining to fire and emergency medical services andoperations.

• Personal protective equipment.

• Office procedures, methods, and equipment including computers and applicablesoftware applications such as word processing, spreadsheets, and databases.

• Departmental Policy and Procedures, Manual of Operations.

• Principles of supervision, training, and performance evaluation.

• Pertinent federal, state, and local laws, codes, and regulations.

• Algebraic and arithmetic computations.

• English usage, spelling, grammar, and punctuation.

• Principles and practices of customer service.

Ability to:

• Oversee and participate in the management of fire suppression, prevention,emergency medical services, training, and disaster preparedness program servicesand activities.





• Perform competently in dynamic, highly stressful situations; command fire departmentstaff and operate vehicles and radios.

• Work extended hours and days to meet operational needs.

• Oversee, direct, and coordinate the work of lower level staff.

• Effectively work with contractors and manage contract agreements.

• Analyze problems, identify alternative solutions, project consequences of proposedactions, and implement recommendations in support of goals.

• Participate in the development and administration of department goals, objectives,and procedures.

• Prepare and administer large program budgets.

• Prepare clear and concise administrative and financial reports.

• Meet and communicate tactfully and effectively with the public in all types of situations.

• Collect, analyze, and evaluate data and use the data to prepare and deliver clear andconcise written and oral management reports.

• React quickly and calmly in all types of emergency situations.

• Speak effectively before public gatherings.

• Research, analyze, and evaluate new service delivery methods and techniques.

• Operate modern office equipment and computers.

• Interpret and apply federal, state, and local policies, laws, and regulations.

• Demonstrate an awareness and appreciation of the cultural diversity of the community.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in thecourse of work.

Education and Experience Guidelines:

Any combination of education and experience that would likely provide the required knowledgeand abilities is qualifying. A typical profile that yields the desired knowledge and abilities is:

Education and Training:

• A Bachelor's Degree (Master's Degree preferred) in Fire Science, BusinessAdministration, Management, Public Administration, or other related course of studyapplicable to the position.

• Degrees shall be completed at an educational institution accredited by a regionallyaccredited institution.

Experience:





• A minimum of twelve 12 years of full-time fire service experience in an agencyproviding a full range of urban fire protection services.

• Minimum of 10 years administrative and supervisory responsibility at the level of ChiefOfficer or above.

Licenses and Certifications:

• Possession of a valid Class B Exempt Texas driver's license.

• Texas Commission on Fire Protection:o Master Firefighter certification.o Instructor III - Master.o Fire Officer IV.o Fire Inspector Intermediate.o Fire Investigator Intermediate.o Arson Investigator Intermediate.o Wildland Fire Protection Intermediate.o Hazmat Incident Commander.o Hazmat Technician.o Driver Operator - Pumper.o Incident Safety Officer.o Head of Department.

• Texas Department of State Health Service EMT-B (Paramedic Preferred).

• National Fire Academy:o Executive Fire Officer.o Command and Control of Incident Operations certification.o Command and Control of Multiple Alarm Incidents certification.

• NIMS 100, 200, 700, & 800.

• S130/190 Wildland.

• ICS 300.

• ICS 400.

805.5.3 DIVISION CHIEF OF OPERATIONSTitle: Division Chief of Operations

Reports To: Fire Chief

Division: Operations





FLSA Classification: Exempt

General Statement of Duties

Performs complex and responsible administrative and supervisory work necessary to planand direct the activities of the Fire District’s Operations Division. Responsible for themanagement, oversight, and supervision of all assigned battalions and bureaus; as well as theiroperations and personnel, including Shift Battalion Chiefs and Emergency Medical Services. TheDivision Chief of Operations will represent the District in outside activities to include meetings withthe public, other public safety departments, or other jurisdictions and will act on behalf of the FireChief as directed.

Supervision Recieved

Work is performed under general oversight and guidance from the Fire Chief.

Supervision Exercised

Battalion Chiefs and EMS Lieutenants.

Essential Duties and Responsibilities

(a) Sets a positive example with regard to personal fitness and wellness.

(b) Develops, initiates, and supports initiatives that promote a healthy workforce and thephilosophy that everyone goes home at the end of the shift and retires absent ofdisability.

(c) Works alongside leaders in the organization – including representatives from Local4934 – to continue to build and nurture a compassionate, functional, and positiveculture.

(d) Ensures accountability, competence, discipline, engagement, recognition,professional development, and succession planning and management.

(e) Provides exceptional leadership to direct reports by engendering a culture ofaccountability, candor, inclusion, and transparency in the Operations Division.

(f) Provides career consultation and development to ensure individuals under theircommand reach their personal and professional potential.

(g) Acts as a bridge between various internal factions – i.e. line, staff, shifts, battalions,and companies – by emphasizing camaraderie and teamwork.

(h) Eliminates obstacles that prevent moving forward together, as an organization, insolidarity.

(i) Emphasizes that safety must always be prioritized over relationships and the desirefor acceptance.





(j) Encourages a culture where constructive criticism is the norm and the drive forself-improvement overrides individual ego, personal agendas, and preservation ofperceived reputation.

(k) Reinforces that credibility is built on candor, competence, and transparency.

(l) Does not tolerate posturing, marginalizing of individuals or groups, or self-protection.

(m) Commands, directs, coordinates and provides daily instruction to the Battalion Chiefsand other employees.

(n) Schedules, assigns and evaluates work, conducts short and long term plans for theDistrict’s functional operations and the delivery of strong customer service.

(o) Manages the Operations Staffing and Deployment Plan (OS&DP) including allassigned personnel and resources.

(p) Maintains strong communications throughout the assigned divisions and with the FireChief.

(q) Leads from their position by embracing and encouraging community risk reductionand risk management initiatives.

(r) Engenders a culture that values preparedness, prevention, mitigation, and response.

(s) Actively supports the philosophy that our greatest calling is to prevent harm and theloss of lives and property.

(t) Represents Travis County ESD 1 to outside agencies and other fire and rescuedepartments.

(u) May represent the Fire Chief and make commitments on behalf of the District.

(v) Assists the Fire Chief in long-range planning of the District’s staff; facilities andequipment requirements; location; and utilization.

(w) Responsible for the daily oversight of line and staff personnel to include recommendingpromotions/demotions, salary adjustments, disciplinary actions, scheduling andassigning work, allocating resources and evaluating performance.

(x) Interviews, selects and recommends Members for administrative division positionvacancies.

(y) Works as an integral member of the District’s Executive Staff.

(z) Collaborates with Training Chief and other personnel within this Division tocommunicate and coordinate service delivery, training and education and sharing ofresources as needed.

(aa) Prepares written and verbal reports to the Fire Chief, Board of Directors, and othersregarding operational and administrative issues. Ensures that policies and proceduresare enforced throughout the organization.

(ab) Responds as necessary to major fire, emergency, and other rescue scenes and mayassume command of the incident if necessary.

(ac) May be required to be on-call and to respond to emergency situations at any time.





(ad) Resolves citizen complaints relative to operational issues.

(ae) Performs additional responsibilities as assigned by the Fire Chief or Board ofDirectors.

Minimum Qualifications

EDUCATION, EXPERIENCE, LICENSES, AND CERTIFICATIONS

• Bachelor's Degree.

• TDSHS Paramedic.

• TCFP Master Firefighter.

• Fire Officer IV.

• CFO or EFO.

• Ten years of fire service experience in an operational capacity.

• Four years supervisory experience in the fire service and have attained a chief officerrank.

• Maintain Texas Class B Exempt Drivers License.

Essential Character Traits

• Person of Honesty, Character, and Integrity.

• Servant's Heart - Responsible, Compassionate, and Forgiving.

• Teachable Spirit.

• Appropriate balance of Personal Humility and Professional Will.

• Self-Motivated, Self-Disciplined, Self-Managed, and Self-Aware.

• Skilled and Lavish Communicator.

• Compassionate Collaborator.

• Exhibits Foresight and Insight.

• Systems Thinker.

• Comfortable with Ambiguity.

• Discerning.

• Exhibits Courage in Relationships - Candid and Confronts Conflict Constructively.

• A sense of Humor.

• Intellectual Energy and Curiosity.

• Consistent.

Necessary Knowledge, Skills, and Abilities (KSAs)





(a) Requires strong knowledge of the principles, practices, and techniques of firedepartment and public management and administration to include budgeting skills,personnel management, and supervisory skills.

(b) Must have strong communications skills, both verbal and written, and the ability tointeract well with staff, employees, citizens, and command staff members of otherdepartments.

(c) Must thoroughly understand applicable federal, state and local laws and regulationsas they apply to fire services, emergency medical services, building and fire codes,personnel law, safety regulations, National Fire Protection Association standards,local municipal codes and departmental rules, regulations and standard operatingprocedures.

(d) Requires solid knowledge of the principles, practices, and techniques of modernfire suppression and prevention; fire and medical incident command; delivery ofemergency services; emergency communications systems; management informationservices as they apply to a fire service; and records management and hazardousmaterials operations.

(e) Requires the ability to perform emergency services tasks in a variety of environmentalconditions to include the ability to operate all communications equipment, assignedfirefighting apparatus, and equipment.

(f) Must be able to don protective clothing and to utilize self-contained breathingapparatus as needed.

Physical Demands

(a) Leads the way and sets an example for others by maintaining a level of personalfitness – physical and mental, commensurate with the required KSAs of the job.

(b) Ensures physical fitness and readiness is a high priority.

(c) While performing the duties of this job, the employee is regularly required to performclimbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing,walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, seeing andrepetitive motions.

(d) Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 poundsof force frequently, and/or up to 10 pounds of force constantly to move objects.

(e) Specific vision abilities required by this job include close and distance vision acuityand the ability to adjust his or her focus, allowing a broad field of vision.

805.5.4 BATTLLION CHIEFDIVISION: FIRE

DEPARTMENT: FIRE/EMS

REPORTS TO: DIVISION CHIEF OF OPERATIONS





FLSA CLASSIFICATION: NON-EXEMPT

EMPLOYMENT CATAGORY: FULL TIME

JOB SUMMARY

Under general direction, performs responsible management, technical and administrative workin commanding and coordinating fire emergency operations, training, fire prevention, publiceducation, disaster preparedness, facility/equipment maintenance, and other related programsand services; provides responsible and technical staff assistance; implements program goalsand objectives; oversees and supervises assigned staff.

The Shift Battalion Chief functions as a Shift Commander, with primary responsibility to assurethat assigned personnel, apparatus, equipment, and facilities are maintained in appropriatereadiness to respond to a variety of emergency calls for service. Under general direction,directs, manages, supervises, and coordinates the activities and operations of assigned shiftwithin Travis County ESD #1 including operations, training, facility/equipment maintenance,fire prevention, disaster preparedness, public education, and related programs; serves as DutyChief for assigned shift and responds to emergency incidents; coordinates assigned activitieswith other shifts, divisions, departments, and outside agencies; and provides highly responsibleand complex administrative support to the Fire Chief.

TYPICAL DUTIES

The following duties are typical for this classification. Incumbents may not perform all of thelisted duties and/or may be required to perform additional of different duties for those set forthbelow to address business needs and changing business practices.

• Serves as Duty Chief for assigned shift; responds to emergency incidents asrequired by departmental policy and assumes command of incident unless relieved ofcommand by superior officer.

• Assumes management responsibility for assigned programs, activities, and operationsof assigned shift including operations, training facility/equipment maintenance,disaster preparedness, public education, and related programs and services.



• Plans, directs, coordinates, and reviews the work plan for assigned shift; assigns workactivities, projects, and programs; reviews and evaluates work products, methods, andprocedures; meets with staff to identify and resolve problems.

• Participates in the selection and evaluation of assigned personnel; preparesperformance evaluations of Company Captains and review evaluations for shiftpersonnel as assigned; implements discipline and termination procedures.





• Participates in the development and administration of the TCESD #1 annual budget;participates in the forecast of funds needed for staffing, equipment, materials, andsupplies; monitors and approves expenditures; implements adjustments.

• Oversees implementation of the assigned shift's training programs for firefighting,technical rescue, hazardous materials, and other emergency response services andprograms; implements training programs and schedules; identifies the training needsof company personnel; provides or coordinates shift training and drills in firefightingmethods, techniques, and related subjects; coordinates training programs with othershifts, divisions, departments, and outside agencies; maintains shift personnel trainingrecords.



• Participates in facilities planning for TCESD #1; coordinates maintenance and repairsto existing facilities as necessary.

• Prepares a variety of public information materials; conducts or has subordinatesconduct public information/education classes related fire prevention, hazardousmaterials, disaster preparedness and other department activities.

• Provides staff assistance to the Fire Chief.

• Serves as the liaison for assigned shift to other shifts, divisions, departments, andoutside departments, and outside agencies; negotiates and resolves sensitive andcontroversial issues.


• Attends and participates in professional group meetings; stays abreast of new trendsand innovations in the field f fire prevention, suppression, training, and management.




The following generally describes the knowledge and ability to enter the job and/or be learnedwithin a short period of time in order to successfully perform the assigned duties.

Knowledge of:






• Principles and practices of program development and administration.

• Principles and practices of training program development and implementation.


• Operational characteristics of fire apparatus and equipment including Code 3 drivingtechniques. Modern fire loss and fire prevention principles, methods, and practices.

• Principles and practices of Disaster Preparedness, Emergency Management, andHomeland Security program development and administration.

• Geography and street layout of TCESD #1 and surrounding area.

• Laws and regulations pertaining to fire and emergency medical services operations.

• Personal Protective Equipment.



• Principles and practices of municipal budget preparation and administration.






Ability to:

• Oversee and participate in the management of fire suppression, prevention,emergency medical services, training, and disaster preparedness program servicesand activities.




• Select, supervise, train, and evaluate staff.

• Effectively work with contractors and manage contract agreements.

• Analyze problems, identify alternative solutions, project consequences of proposedactions and implement recommendations in support of goals.

• Participate in the development administration of department goals, objectives, andprocedures.





• Prepare and administer large program budgets.

• Prepare clear and concise administrative and financial reports.


• Collect, analyze, and evaluate data and use data to prepare and deliver clear andconcise written and oral reports.








• Work cooperatively with other departments, city officials, and outside agencies.


EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that provides the required knowledge and abilitiesis qualifying. A typical profile of the knowledge and abilities is:

• Education/Training:o 60 hours of college credit or an Associate's degree in Fire Science,

Business Administration, Management, Public Administration, or otherrelated course of study applicable to the position.

o The degree shall be completed at an educational institution that isaccredited by a regionally accredited institution.

• Experience:o A minimum of eight years of full-time fire service experience in an agency

providing a full range of urban fire protection services.o A minimum of 1 year administrative and supervisory responsibility at the

level of Lieutenant or above.

• Licenses and Certificates:o Possession of a valid Class B Exempt Texas driver's license.o Texas Commission on Fire Protection:

Advanced Firefighter certification.

Fire Protection Instructor III.





Fire Protection Fire Officer III.

Hazmat Incident Commander.

Hazmat Technician.

Driver-Operator - Pumper.

Incident Safety Officer.

Texas Department of State Health Service EMT-B (Paramedicpreferred).

o National Fire Academy:

• Command and Control of Incident Operations certification.

• Command and Control of Multiple Alarm Incidents certification.o NIMS 100, 200, 700, & 800.o S130/190 Wildland.o ICS 300.o ICS 400.o Engine Boss 1/2018.o Task Force/Strike Team Leader 1/2019.

805.5.5 CAPTAINDivision: Fire

Department: Fire/EMS

Reports to: Battalion Chief

FLSA Classification: Non-exempt

Employment Catagory: Full-time

JOB SUMMARY

Under general direction, performs responsible management, commanding, and coordinating fireemergency operations, training, fire prevention, public education, disaster preparedness, facility/equipment maintenance, and other related programs and services; provides responsible andtechnical staff assistance; implements program goals and objectives; oversees and supervisesassigned staff.

The Shift Captain functions as a Duty Officer, with primary responsibility to assure thatassigned personnel, apparatus, equipment, and facilities are maintained in appropriate readinessto respond to a variety of emergency calls for service. Under general direction, directs,manages, supervises, and coordinates the activities and operations of assigned shift withinTCESD #1 including operations, training, facility/equipment maintenance, fire prevention, disasterpreparedness, public education and related programs; serves as Officer for assigned shift and





responds to emergency incidents; coordinates assigned activities with other stations, shifts,divisions, departments, and outside agencies; and provides support to the Battalion Chief andmay, at times, operate as Higher Class Battalion Chief for the assigned shift.

TYPICAL DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listedduties and/or may be required to perform additional or different duties from those set forth belowto address business needs and changing business practices.

• Serves as Station Officer for assigned shift; responds to emergency incidents asrequired by departmental policy and assumes command of incident unless relieved ofcommand by a superior officer.

• Assumes management responsibility for assigned programs, activities, and operationsof assigned shift including operations, training, facility/equipment maintenance,disaster preparedness, public education, and related programs and services.



• Plans, directs, coordinates, and reviews the work plan for assigned shift; assignswork activities, projects, and programs; reviews and work products, methods, andprocedures; meets with staff to identify and resolve problems

• Participates in the selection and evaluation of assigned personnel; preparesperformance evaluations of Company Lieutenants and reviews evaluations for shiftpersonnel as assigned; implements discipline procedures.

• Assists in the implementation of the assigned shift's training programs forfirefighting, technical rescue, hazardous materials; and other emergency responseservices and programs; identifies training needs of company personnel; provides orcoordinates shift training and drills in firefighting methods, techniques, and relatedsubjects; coordinates training programs with other shifts, divisions, departments, andoutside agencies; maintains shift personnel training records.



• Participates in facilities planning for TCESD #1; coordinates maintenance and repairsto existing facilities as necessary.

• Prepares a variety of public information materials; conducts or has subordinatesconduct public information/education classes related to fire prevention, hazardous





materials, disaster preparedness, Medical Emergencies, and other departmentactivities.

• Serves as staff on a variety of boards, commissions, and committees; prepares andpresents staff reports and other necessary correspondance.





The following generally describes the knowledge and ability required to enter the job and/or belearned within a given period of time in order to successfully perform the assigned duties.

Knowledge of:












• and practices of customer service.

Ability to:

• Oversee and participate in the management of firesuppression, prevention, emergency medical services, training and disasterpreparedness program services and activities.








• Select, supervise, train, and evaluate staff.


• Participate in the development and administration of department goals, objectives, andprocedures.









• Work cooperatively with other departments, City officials, and outside agencies.


Education and Experience Guidelines

Any combination of education and experience likely to provide the required knowledge and abilitiesis qualifying. A typical profile is described below.

Education and Training:

• High school diploma or equivalent.

Experience:

• Minimum of eight years of full-time fire service experience in an agency providing afull range of urban fire protection services

• (Or) Minimum of four years of full-time fire service experience in an agency providinga full range of urban fire protection services which includes a minimum of one (1) yearadministrative and supervisory responsibility.

Licenses and Certificates:

• Possession of a valid Class B Exempt Texas driver's license.






• Texas Commission on Fire Protection:o Advanced Firefighter certification.Instructor II.

(Or) Intermediate Firefighter certification with one or more years of FireOfficer Experience.

o Fire Officer II.o Hazmat Incident Commander.o Driver Operator - Pumper.o Incident Safety Officer.

• National Fire Academy Command and Control of Incident Operations certification.

• ICS 300.

• NIMS 100, 200, 700, and 800.


• Engine Boss 1/2018.

805.5.6 LIEUTENANT - FIRED ivision: Fire

D epartment: Fire/EMS

Reports to: Captain

F LSA Classification: Non-Exempt

Employment Catagory: Full-Time

JOB SUMMARY

Under general direction, performs responsible management, commanding, and coordinatingemergency operations, training, fire prevention, public education, disaster preparedness, facility/equipment maintenance, and other related programs and services; provides responsible andtechnical staff assistance; implements program goals and objectives; oversees and supervisesassigned staff.

The Station Lieutenant functions as a Station Officer, with primary responsibility toassure that assigned personnel, apparatus, equipment, and facilities are maintainedin appropriate readiness to respond to a variety of emergency calls for service. Undergeneral direction, directs, manages, supervises, and coordinates the activities andoperations of assigned shift within TCESD #1 including operations, training, facility/equipment maintenance, fire prevention, disaster preparedness, public education andrelated programs; serves as Officer for their assigned shift and responds to emergencyincidents; coordinates assigned activities with other stations, shifts, divisions, departments, andoutside agencies; and provides support to the Shift Captain and may, at times, operate asHigher Class Shift Captain for their assigned shift.





TYPICAL DUTIES

The following duties are typical for this classification. Incumbents may not perform all of thelisted duties and/or may be required to perform additional or different duties from those set forthbelow to address business needs and changing business practices.

• Serves as Station Officer for assigned station; responds to emergency incidents asrequired by departmental policy and assumes command of incident unless relieved ofcommand by a superior officer.

• Assumes management responsibility for assigned programs, activities, andoperations pf assigned shift including operations, training, and related programs andservices.

• Manages and participates in the implementation of goals, objectives, policies, andpriorities for departmental programs and services; recommends and administerspolicies and procedures.

• Monitors and evaluates the efficiency and effectiveness of service delivery methodsand procedures; recommends, with departmental policy, appropriate service andstaffing levels

• Assigns work activities, projects, and programs; reviews and evaluates workproducts, methods, and procedures; meets with staff to identify and resolve problems.

• Participates in the evaluation of assigned personnel; prepares performanceevaluations of assigned staff and implements discipline procedures.

• Assists in the implementation of the assigned shift's training programs forfirefighting, technical rescue, hazardous materials and other emergency responseservices and programs; training programs and schedules; identifies the training needsof company personnel; provides or coordinates crew training and drills in firefightingmethods, techniques, and related subjects; coordinates training programs with othershifts, divisions, departments, and outside agencies.

• Assists in the maintenance and inventory of all fire related equipment, vehicles, andproperty including communication equipment, vehicles, and related equipment, andsafety equipment.


• Participates in maintenance and repairs to existing facilities as necessary.

• Prepares a variety of public information matrials; conducts or has subordinatesconduct public information/education classes related to fire prevention, hazardousmaterials, disaster preparedness, Medical Emergencies, and other departmentactivities.











Knowledge of:



• Fire science theory, principles. and practices and their application to a wide varietyof emergency service operations including fire suppression, fire prevention, and fireinvestigation.





• Office procedures, methods, and equipment including computers and applicablesoftware applications such as word processing spreadsheets, and databases.







Ability to:

• Oversee and participate in the management of firesuppression, prevention, emergency medical services, training and disasterpreparedness program services and activities.







• Oversee, direct and coordinate the work of lower level staff.


• Participate in the administration of department goals, objectives, and procedures.









• Work cooperatively with other departments and outside agencies.


EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that provides the required knowledge andabilities is qualifying. The profile below illustrates a typical mix of knowledge and abilities.

Education/Training:


Experience:

• Minimum of four years of full-time fire service experience in an agency providing a fullrange of urban fire protection services.


• Possession of a valid Class B Exempt Texas Driver's License.

• Texas Commission Fire Protection:o Instructor I.o Fire Officer I.o Hazmat Incident Commander.o Driver Operator - Pumper.






• National Fire Academy Command and Control of Incident Operations certification.

• ICS 300.

• NIMS 100, 200, 700, and 800.


• Engine Boss 1/2018.

805.5.7 DRIVER/OPERATORDivision: Fire


Reports to: Captain / Lieutenant

FLSA Classification: Non-Exempt

Employment Category: Full-Time

JOB SUMMARY

Under general direction, performs fire emergency operations, training, fire prevention, publiceducation, facility/equipment maintenance, and other related programs and services; providesresponsible and technical staff assistance; implements program goals and objectives; overseesand supervises assigned staff.

The Driver/Operator functions as an Apparatus Operator, with primary responsibility to assure thatall personnel arrive at the destination and return to the station safely; that apparatus, equipment,and facilities are maintained in appropriate readiness to respond to a variety of emergency calls forservice. The Driver/Operator provides support to the Shift Lieutenant and may, at times, operate asHigher Class Lieutenant for their assigned shift and responds to emergency incidents; coordinatesassigned activities with other stations, shifts, divisions, departments, and outside agencies.

TYPICAL DUTIES


• Serves as the Apparatus Operator for assigned station; responds to emergencyincidents as required by departmental policy and may assume command of incidentunless relieved of command by a superior officer.

• May assume management responsibility for assigned programs, activities, andoperations of assigned shift including operations, training, facility/equipmentmaintenance, disaster preparedness, public education and related programs andservices.





• Participates in the implementation of goals, objectives, policies, and priorities fordepartmental programs and services; recommends and administers policies andprocedures.

• Assists in the implementation of the assigned shift’s training programs for firefighting,technical rescue, hazardous materials and other emergency response servicesand programs; training programs and schedules; identifies the training needs ofcompany personnel; provides or coordinates crew training and drills in firefightingmethods, techniques, and related subjects; coordinates training programs with othershifts, divisions, departments and outside agencies.

• Assists in the maintenance and inventory of all fire related equipment, vehicles, andproperty including communication equipment, vehicles and related equipment, andsafety equipment.

• Trains fire personnel in the use of a variety of fire equipment, station equipment andcommunication equipment as necessary.

• Participates in maintenance and repairs to existing facilities as necessary.

• Prepares a variety of public information materials; conducts or has subordinatesconduct public information/education classes related to fire prevention, hazardousmaterials, disaster preparedness, Medical Emergencies, and other departmentactivities.

• Stays abreast of new trends and innovations in the field of fire prevention, suppression,training, and management.




Knowledge of:



• Operational characteristics of fire apparatus and equipment including Code 3 drivingtechniques. Modern fire loss and fire prevention principles, methods and practices.










• Principles of supervision and training.





Ability to:

• Participate in the management of fire suppression, prevention, emergency medicalservices, training and disaster preparedness program services and activities.









• Research, analyze and evaluate new service delivery methods and techniques.


• Interpret and apply federal, state and local policies, laws and regulations.










Any combination of education and experience that would likely provide the required knowledgeand abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:


Experience:

• A minimum of two years of full-time fire service experience in an agency providing afull range of urban fire protection services.


• Possession of a valid Class B Exempt Texas driver’s license.

• Texas Commission on Fire Protection:o Basic Firefighter certification.o Driver Operator – Pumper.


• NIMS 100, 200, 700, & 800.

• Driver Operator Arial 1/2018.

805.5.8 FIREFIGHTERDivision: Fire


Reports to: Captain / Lieutenant


Employment Category: Full-Time

JOB SUMMARY

Under general direction, performs fire emergency operations, training, fire prevention, publiceducation, facility/equipment maintenance, and other related programs and services; providesresponsible and technical staff assistance and implements program goals and objectives.

The Firefighter functions as operational support, with primary responsibilities that include, but arenot limited to, fire suppression, emergency medical care, life safety; that apparatus, equipment,and facilities are maintained in appropriate readiness to respond to a variety of emergency calls forservice. The Firefighter provides support to the Shift Driver/Operator and may, at times, operateas Higher Class Driver/Operator for their assigned shift and responds to emergency incidents;coordinates assigned activities with other stations, shifts, divisions, departments, and outsideagencies.





TYPICAL DUTIES


• Serves as the Firefighter for assigned station; responds to emergency incidents asrequired by departmental policy and may assume command of incident unless relievedof command by a superior officer.

• May assume management responsibility for assigned programs, activities, andoperations of assigned shift including operations, training, facility/equipmentmaintenance, disaster preparedness, public education and related programs andservices.

• Participates in the implementation of goals, objectives, policies, and priorities fordepartmental programs and services; recommends and administers policies andprocedures.

• Assists in the implementation of the assigned shift’s training programs for firefighting,technical rescue, hazardous materials and other emergency response services andprograms; training programs and schedules; identifies the training needs of companypersonnel; provides or coordinates crew training and drills in firefighting methods,techniques, and related subjects; coordinates training programs with other shifts,divisions, departments and outside agencies.

• Assists in the maintenance and inventory of all fire related equipment, vehicles, andproperty including communication equipment, vehicles and related equipment, andsafety equipment.

• Trains fire personnel in the use of a variety of fire equipment, station equipment andcommunication equipment as necessary.

• Prepares a variety of public information materials; conducts public information/education classes related to fire prevention, hazardous materials, disasterpreparedness, Medical Emergencies, and other department activities.

• Stays abreast of new trends and innovations in the field of fire prevention, suppression,training, and management.








Knowledge of:



• Operational characteristics of fire apparatus and equipment including Code 3 drivingtechniques. Modern fire loss and fire prevention principles, methods and practices.






• Principles of supervision and training.





Ability to:

• Participate in the management of fire suppression, prevention, emergency medicalservices, training and disaster preparedness program services and activities.





• Meet and deal tactfully and effectively with the public in all types of situations.



• Research, analyze and evaluate new service delivery methods and techniques.






• Interpret and apply federal, state and local policies, laws and regulations.






Any combination of education and experience that would likely provide the required knowledgeand abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:


Experience:

• No experience required.


• Texas Commission on Fire Protection:o Basic Firefighter certification.

• Texas Department of State health service EMT-B (Paramedic Preferred).

805.6 LIEUTENANT - EMSDepartment: Operations

Supervisor: Division CHief of Operations

Salary/Wage Status: Non-exempt, hourly

PRIMARY PURPOSE

Provides leadership to field staff and quality care to exeternal and internal customers.

ESSENTIAL FUNCTIONS

The essential functions of the EMS Lieutenant include, but are not limited to, the following dutiesand responsibilities:

(a) Direct activities of the field staff.

(b) Participate in selection processes fo new hires.

(c) Ascertain that all equipment is in good mechanical order.





(d) Insure adequate supplies are available.

(e) Identify and initiate disciplinary action of suboardinates and recomend furthercorrective actions according to Department guidelines.

(f) Perform patient care.

(g) Facilitate the collection of all run reports and perform initial quality assurance review.

(h) Provide clinical training for all new hires.

(i) Recommend changes in responses and field operations to Division Chief ofOperations.

(j) Work with Medical Director regarding protocol changes.

QUALIFICATIONS

(a) EMT - Paramedic Certification in the State of Texas.

(b) ACLS and PALS Certification.

(c) Minimum of 3 years EMS experience.

(d) TCFP Intermediate Firefighter or above.

(e) Completion of 180 day probationary period.

(f) TCFP Driver Operator Certification.

(g) TDSHS EMS Instructor.

(h) TCFP Fire Officer I.

(i) TCFP Hazmat Incident Commander.

(j) NIMS 100, 200, 700, and 800.

(k) ICS 300.

(l) NFA Command and Control Incident Operations Class or EMS Operations.

(m) S130/190 Wildland.

(n) TFS Firefighter Type I.

805.7 FIRE MARSHALDepartment: Fire Department

Reports to: Fire Chief


JOB SUMMARY





(a) Serves under general direction of the Fire Chief or his/her designee.

(b) Interprets and enforces the Fire and Life Safety Codes.

(c) Provides technical assistance and recommendations to the Planning and ZoningCommission, builders, and developers.

(d) Investigates fire cause and origin.

(e) Identifies criminal activities related to fire cause and/or arson, preservesevidence, works to apprehend suspects, and testifies in court.

(f) Supervises assigned Fire Department staff.

ESSENTIAL JOB FUNCTIONS:

(a) Oversees and supervises the daily functions and activities of the Fire Marshal's Office.

(b) Reviews plans for all buildings in the District for automatice fire suppression systemsand fire alarm systems.

(c) Issues building permits related to fire and life safety issues.

(d) Conducts initial and ongoing inspections and investigations to enforce the Fire SafetyCondes or investigates possible criminal activity.

(e) Reviews exeisting District ordinanaces and codes and recommends and developsordinances to improve the provision of fire and life safety for all structures in the District.

(f) Conducts research, manages records, and provides required documentation toachieve the Insurance Service Office (ISO) rating of 1.

(g) Attends Planning and Zoning Commission meetings as scheduled or required.

(h) Coordinates with District staff regarding plan review for developement of site plans.

(i) Responds to emergency and non-emergency calls for service.

(j) Scehdules staff ad allocates apparatus to provide the highest level of service from theFire Marshal's Office.

(k) Critiques calls for ways to improve services and responses.

(l) Makes recommendations for ways to improve department readiness and response.

(m) Coordinates with Senior Staff to provide coverage during non-business hours.

(n) Recruits, trains, tests, assigns, evaluates, and motivates subordinate staff.

(o) Responds to requests and inquires from the general public, other Departmentpersonnel, and other District departments.

(p) Interprets and explains District and Department policies and procedures to the publicand Department Members.

(q) Completes administrative duties including but not limited to:

1. Reviewing records and reports of all incident responses or investigations asnecessary.





2. Approving recurring documentation such as timesheets for personnel andmonthly reports.

3. Maintains and analyzes data, records, and documentation of all activities forassigned division.

(r) Completes assigned special projects in area of expertise or as assigned.

(s) Resolves a variety of situations characterized by conflict or anger.

(t) Administers all activities that are handled at the division level.

(u) Makes final recommendations to the Fire Chief or his/her designee on all disciplineand grievances within assigned division.

(v) Ensures that equipment, safety clothing, apparatus, and supplies arespecified, purchased, received, and distributed in an effective manner consistent withDepartment policy.

(w) Investigates, develops, and presents case evidence to Grand Jury to seek indictmenton arson criminal cases.

(x) Prepares monthly reports on fire incident responses, arsoninvestigation, inspection, and permit activities, as well as other activities carried out inconjunction with the Fire Marshal's office.

OTHER IMPORTANT DUTIES:

(a) Works shift shcedules including weekends, holidays, and extended hours duringan emergency, disaster, or other situations influenced by heavy workloads or otherstaffing difficulties.

(b) Participates on department committees and attends staff meetings as required.

(c) Travels to conduct fire and life safety inspections, respond to calls for service, and toattend meetings, conferences, and training.

(d) Must learn streets and routes with the District and surrounding areas to ensureexpeditious response times.

(e) Conducts public education activities that may include, but are not limited to: children'sbirthday parties, block parties, station tours, and Fire Prevention Week.

(f) Performs related duties as assigned.

(g) Regular and consistent attendance for the assigned work hours is essential.

REQUIRED KNOWLEDGE AND SKILLS

Knowledge of:

(a) Federal, State, and local fire and life safety condes, ordinances, and regulations.

(b) Administration and management of a county emergency services district.

(c) Inspection, plan review, and approval for commercial and multi-family buildings.





(d) Enforement, investigation, evidence preservation, and court testimony practices andprocedures related to criminal arson activity.

(e) Fire prevention, suppression, and education methods, practices, and procedures for avariety of fire, hazardous materials responses, emergency management systems, andrescue operations.

(f) And skill associated with operating specialized communication equipment.

(g) Safe work practices and procedures.

Proficiency in:

(a) Use of computers and related hardware and software for development andmaintenance of safety and health inspections, annual reviews, and otherdocumentation .

Ability to:

(a) Exercise sound judgement and rational thinking under stressful and/or otherdangerous circumstances.

(b) Evaluate varios options and alternatives and choose an appropriate and reasonablecourse of action.

Skill in:

(a) Effective oral and written communications.

(b) Implementing Dpeartment procedures and objectives.

(c) Effectively supervising and delegating duties to assigned staff.

(d) Resolving customer complaints and concerns.

(e) Conducting inspections and investigations and enforcing life safety and fire codes andregulations.

PREFERRED EDUCATION, EXPERIENCE, AND CERTIFICATIONS:

(a) Bachelor's Degree in Fire Protection, Engineering Fire Science, Fire Prevention, orrelated field.

(b) Four years increasingly responsible exeperience which includes conducting firesystems plan reviews or responsibilities as the Fire Inspector, and Fire Marshal, orAssistant Fire Marshal experience preferred.

(c) Must possess Texas Commission on Fire Protection Inspector Certificate.

(d) Must possess Texas Commission on Fire Protection Fire Investigator Certification.

(e) Texas Basic Peace Officier certification through Texas Commission on LawEnforecement (TCOLE) preferred.

(f) Texas Commission on Fire Protection Arson Investigator Certification preferred.





(g) Certification as an EMT-Basic Firefighter through the Texas Commission on FireProtection preferred.

1. Selected candidate possessing preferred Firefighter and EMT certifications maybe called upon to work in the capacity of a Firefighter /EMT in the event of anemergency or nateral disaster.

2. Candidate must be able to comply with the Firefighter/EMT job responsibilitiesand physical requirements outlined in the Firefighter/EMT job description.

(h) Must pass pre-employment drug screen, physical, physical agility, psychologicalevaluation, polygraph test, criminal background and MVR check.

(i) Must possess a valid Texas Class C driver's license.

ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS:

(a) Work is performed in office, construction, and field environments.

(b) May be subject to repetitive motion such as typing, data entry, and vision to monitor.

(c) May be subject to exposure to dangerous machinery, extreme weatherconditions, hazardous chemicals and toxic substances, unstable buildings andstructures, air and water borne pathogens, infectious diseases, and extreme heat.

(d) May be exposed to hostile, angry, or emotional citizens and business owners.

EQUIPMENT AND TOOS USED:

(a) Equipment used includes personal computer, copier, calculator, fax machine, mobiledata computers, Fire Department equipment, rescue equipment, medicalequipment, carbon monoxide meters, hand tools, weapon, radio communicationsequipment, thermal imaging cameras, and Department vehicle.

(b) Operates specialized rescue response equipment including by not limited to two-wayradio equipment and Department vehicles.

805.8 DEPUTY FIRE MARSHALDepartment: Fire

Reports to: Fire Marshall

FLSA Designation:

(a)

JOB SUMMARY

Under general supervision of the Fire Marshal, conducts fire prevention, origin/causeinvestigation, public relations and firefighter/EMT duties as assigned. Performs duties of FireMarshal in his/her absence.

ESSENTIAL JOB FUNCTIONS





(a) Conducts building plan reviews. field inspections, and evaluations of life safety, firesafety, and fire protection systems including fire alarm systems and automatic firesprinkler systems.

(b) Reviews, approves/disapproves , and issues permits for fire alarm and preventsystems.

(c) Provides a variety statistical information to Department supervisors, other localdepartments, county and state agencies related to the installation, inspection, andpermitting process for fire alarm and fire prevention systems.

(d) Provides Fire prevention eduction and emergency management presentations to theschools, community organizations, and businesses.

(e) Enforces life safety and fire safety codes and ordinances.

(f) Investigates and analyzes fire and explosion incidents to determine origin, cause, responsibility, and to recommend methods to prevent or reduce such incidents.

(g) Assists with the maintenance of the fire station and equipment.

(h) Performs a variety of administrative and clerical duties related to the operation of theFire Marshal's Office.

OTHER IMPORTANT DUTIES

(a) Performs duties of Fire Marshal in his/her absence.

(b) Travels to attend meetings, conferences, and training.

(c) Performs other related duties as assigned.

REQUIRED KNOWLEDGE AND SKILLS

Knowledge of:

(a) Fire suppression, prevention, and firefighting methods and practices.

(b) EMT/Paramedic response, practices, and procedures.

1. Selected candidate possessing preferred Firefighter and EMT certifications maybe called upon to work in the capacity of a Firefighter/EMT in the event of anemergency or nateral disaster.

2. Candidate must be able to comply with the Firefighter/EMT job description.

(c) Review of building plans related to fire protection/prevention systems.

(d) Federal, state, and local fire codes and ordinances.

(e) Response, handling, and disposal of hazardous materials and waste codes andordinances.

(f) Computers and related equipment, hardware and software for tracking for fireprevention/protection systems, Life/Fire Safety Inspections.

(g) Local policies and procedures.

SKill in:





(a) Effective oral and written communications.

(b) Conducting inspections and investigations and enforcing codes and regulations.

(c) Reviewing building plans for optimal compliance with life safety, fire protection andprevention rules, codes, and ordinances.

(d) Planning and implementing section procedures and objectives.

(e) Resolving customer complaints and concerns.

PREFERRED EDUCATION, EXPERIENCE, AND CERTIFICATIONS

(a) High school diploma or G.E.D., and 4 years fire suppression experience, with 2 yearsfire inspection or fire investigation experience; or equivalent combination of educationand experience.

(b) Must possess Basic Firefighter, Fire Prevention Inspector, Fire Origin and Causecertifications with the Texas Commission on Fire Protection.

(c) Must possess EMT-B and Code Enforcement Officer certifications with the TexasDepartment of Health.

(d) Must possess Basic Peace Officer certification with Texas Commission on LawEnforcement.

(e) Must maintain all requirements for continuing certifications.

(f) Must pass per-employment drug screen, physical, criminal background, physicalagility, and MVR check.

(g) Must possess State of Texas Class B exempt driver's license.

ENVIRONMENTAL FACTORS AND CONDITIONS/PHYSICAL REQUIREMENTS

(a) Work is performed in office and field environments.

(b) May be subject to repetitive motion such as typing, data entry, and vision to monitor.

(c) May be subject to exposure to extreme termperatures, extreme weatherconditions, hazardous chemicals, unstable buildings and structures, toxicfumes, infectious diseases, body fluids, air and water borne pathogens.

(d) May be subject to wearing and function for extended periods in full protective clothingand self-contained breathing apparratus.

(e) May be subject to extended periods of bending, reaching, kneeling, climbing, andstanding on ladders and lifts, walking over rough, unstable terrain, lifting and carryingheavy materials and individuals, and handling high pressure water hoses.

(f) May be exposed to hostile, angry, or emotional citizens and business owners.

(g) Must be able to lift up to 100 pounds.

EQUIPTMENT AND TOOLS USED

(a) Equipment used includes personal computer, copier, calculator, fax machine, mobileand portable two-way radios, specialized fire and emergency medical responseequipment and materials, ruler, scale, and Department vehicles.





Policy




Officer Duty to Provide Adequate Supervision- 297

Officer Duty to Provide Adequate Supervision806.1 PURPOSEThis policy describes the duty of officers to provide supervision and to carry out orders.

806.2 POLICY

(a) Officers shall have the duty and responsibility to :

1. Lead the organization.

2. Assure a culture of professionalism that is responsive to the community that theDistrict serves.

(b) These responsibilities shall include the enforcement of:

1. Departmental policy.

2. Applicable federal, state, and local law, rules, and regulations.

3. Orders from the Fire Chief and other superior officers via:

(a) Directive.

(b) Policy.

(c) Oral instruction.

Policy




Performance Evaluations - 298

Performance Evaluations807.1 PURPOSE AND SCOPEThe purpose of this policy is to detail the Travis County Emergency Services District #1 performance evaluation system, which is used to record work performance for both the Districtand the Member, giving recognition for good work and providing a guide for improvement whereneeded. The Member performance evaluation report is a tool for measuring performance andis used for making personnel decisions relating to merit increase, promotion, reassignment,discipline, demotion, and termination. The report also provides a guide for mutual work planningand review, and an opportunity to convert general impressions into a more objective history ofwork performance based on job standards.

807.2 POLICYEmployee performance evaluations shall be performed based on job-related factors specific tothe position occupied by the Member without regard to race, sexual orientation, age, pregnancy,religion, creed, color, national origin, ancestry, physical or mental disability, marital status, orgender.

807.3 PROCEDURE

(a) Within one year of appointment to a supervisory position, all supervisors shallattend an approved supervisory course that includes training on the completion ofperformance evaluations.

(b) This policy shall apply to all Travis County ESD #1 personnel including, but not limitedto the following positions:

1. Administration.

2. Fire Chief.

3. Division Chiefs.

4. Battalion Chiefs.

5. Captains.

6. Lieutenants.

7. Driver/Operators.

8. Firefighters including full-time, part-time, and stipend Members.

(c) Each evaluation shall cover a specific time period and shall be based on the Member'sperformance during that period.

(d) Evaluations shall be based on observed or documented behavior.

(e) When a supervisor becomes aware of or witnesses either outstanding orunsatisfactory performance by a Member, the performance shall be noted and


Performance Evaluations



a conversation between the Member and the supervisor shall occur as soon aspracticable after the performance is noted.

1. This conversation shall immediately reinforce outstanding behavior or correctand counsel unsatisfactory behavior.

2. The supervisor shall create a documentation of the performance and the follow-up conversation and use this documentation at the next evaluation period.

(f) At the beginning of the rating period, each supervisor shall discuss the tasks of theposition, standards of performance expected, and the evaluation rating criteria witheach Member.

(g) When a non-probationary Member’s job performance falls below the establishedstandards of the job, the supervisor shall, as soon as practicable but at least 90 daysprior to the end of the annual evaluation period, advise the Member in writing in orderto provide an opportunity for the Member to improve performance.

(h) The involved Member shall be provided the opportunity to initial any such writing andrespond in writing within 30 days if desired.

(i) Failure to meet established performance standards shall be justification for anunsatisfactory rating.

(j) Rating factors that are not observed shall be assumed to be performed at a standardlevel.

(k) The performance evaluation report shall be completed by the Member’s immediatesupervisor.

(l) Other supervisors directly familiar with the Member’s performance during the ratingperiod may be consulted by the immediate supervisor for their input.

(m) Supervisors shall complete the Member's “Performance Appraisal Form” (SeeAppendix D) and submit it to the Fire Chief for approval.

1. Once all approvals have been received, the supervisor shall meet with theMember to review the final evaluation, discuss the Member's performancesuccesses and areas for improvement, and any approved pay increase.

2. Members may submit a written self-evaluation to be included with thesupervisor's evaluation.

3. At the conclusion of the meeting, the Member shall be given a copy of theevaluation.

4. The originals signed by the supervisor and the Member shall be sent toAdministration to be placed in the Member's personnel file.

807.4 FULL-TIME PROBATIONARY MEMBERS

(a) All personnel shall serve a 12-month probationary period before being eligible forcertification as permanent Members.

(b) Probationary Members shall be evaluated daily, weekly and monthly during theprobationary period.





(c) Performance evaluation reports shall be completed as defined by the specific jobclassification for all other full-time personnel during the probationary period.

(d) Supervisors shall conduct two (2) performance evaluations for each of their newMembers.

1. Three-month mark.

2. Six-month mark.

807.5 FULL-TIME PERMANENT STATUS MEMBERSPermanent Members shall be subject to three types of performance evaluations:

(a) Regular - A performance evaluation report shall be completed once each year bythe Member’s immediate supervisor on the anniversary of the Member's date of hire,except for Members who have been promoted.

1. In the case of promotion, a performance evaluation report shall be completedon the anniversary of the Member’s date of last promotion.

(b) Transfer - When a Member is transferred from one assignment to another in themiddle of an evaluation period and less than six months have transpired since thetransfer, an evaluation shall be completed by the current supervisor with input fromthe previous supervisor.

(c) Special - A special evaluation may be completed any time the rater and the rater’ssupervisor believe one is necessary due to Member performance deficiencies.

1. Generally, the special evaluation shall be used to document areas ofperformance deemed less than standard when follow-up action is planned (e.g.,action plan, remedial training, retraining).

2. The evaluation form and associated documentation shall be submitted as onepackage.

807.5.1 RATINGS

(a) The following performance ratings shall be used:

1. Outstanding - Performance that is well beyond that expected or required in thestandards for the position. It is exceptional performance, definitely superior orextraordinary.

2. Exceeds standards - Performance that is better than expected of a fullycompetent Member. It is superior to what is expected or required by thestandards for the position but is not of such rare nature to warrant outstandingstatus.

3. Meets standards - Performance expected of a fully competent Member andmeets the standards required of the position.

4. Needs improvement - Performance that is less than that expected of a fullycompetent Member and less than the standards required of the position.





(a) A needs improvement rating shall be thoroughly discussed with theMember and include a structured plan intended to improve performance,with short-interval interim evaluations.

5. Unsatisfactory - Performance that is inadequate or undesirable, intolerable andinferior to the standards required of the position.

(b) Written comments shall be used by the rater to document the Member’s strengths andweaknesses and make any suggestions for improvement.

1. Any job dimension rating marked unsatisfactory or outstanding shall besubstantiated in the rater comments section.

(c) Performance Pay Increases:

1. A current evaluation shall be completed and sent to the Fire Chief before aMember is eligible to receive any applicable pay raise.

2. Performance pay increases shall be administered in accordance with thePolicies and Procedures and current Board of Commissioners approved budgetguidelines.

3. Pay increases shall be approved by the Board of Commissioners before beingcommunicated to the Member.

(d) Performance Improvement Plans:

1. When a Member does not meet expectations, a Performance Improvement Planmay be developed with the Member in accordance with Personnel Policy.

(e) Performance Evaluation Form Criteria:

1. At a minimum, the form shall acknowledge employee accomplishments andstrengths, note any areas for improvement and establish performance goals forthe next review period.

2. The Member shall be allowed to add comments to the evaluation.

3. The form(s) selected shall be reviewed with the Fire Chief.

(f) Evaluation Disagreement:

1. When a Member disagrees with a performance evaluation, they may includetheir own statement to be included in the personnel file.

2. Performance evaluation results may not be appealed.

807.6 PERFORMANCE IMPROVEMENT PLANSThis policy establishes clear, positive requirements for correcting and preventing job performancedeficiencies.

This policy shall apply to full-time and part-time Members who have successfully completed theNew Hire Orientation Period.





807.6.1 PROCEDURES

(a) Performance Improvement:

1. Each Member shall maintain an acceptable level of job performance.

2. Supervisors may use performance improvement guidelines to assist Memberswith performance problems, but the policy does not necessarily apply toMembers who have violated the Fire Departments Discipline ProcedurePersonnel Policy or who have committed other rule violations.

3. When the job performance of any eligible Member falls below an acceptablelevel, the Member's supervisor may use this policy in an effort to help theemployee improve his/her performance.

(b) Formal Performance Improvement Program:

1. A Member who performs below an acceptable level may, at the supervisor'sdiscretion, be placed on a formal program designed to improve performance.

2. After consultation with the Fire Chief, the supervisor will present the Memberwith a written memorandum stating:

(a) The specific deficiencies observed in the Member's performance.

(b) The specific improvement necessary.

(c) The period of time in which improvement shall occur.

(d) What further action, including termination, may result if the Member failsto show satisfactory and sustained improvement.

3. Consultation with the Fire Chief shall not be required for routine counseling andfeedback.

4. Members may not appeal placement on a performance improvement program.

(c) Signature on Performance Improvement Document:

1. The Member and the supervisor shall sign the performance improvementdocument.

2. The Member's signature shall indicate receipt of the document only, notnecessarily agreement with its contents.

3. If the Member refuses to sign, the supervisor shall note on the original documentthat a copy was given to the Member.

4. The original shall be maintained by Travis County ESD #1 and a copy given tothe Member.

(d) Failure to Improve:

1. The supervisor may recommend an extension of the performance improvementprogram if, in his/her judgment, such action is warranted.

2. However, if a Member's performance remains unacceptable, the employee shallbe subject to disciplinary action, up to and including termination.





(e) Merit Increases:

1. If a Member is not meeting expectations, a Performance Improvement Plan shallbe developed with the Member.

2. A Member on a performance improvement plan shall have any merit actiondelayed until the Member has maintained an acceptable level of performance,as determined by the Fire Chief.

(f) Orientation Period:

1. During the New Hire Orientation Period, this Performance ImprovementPersonnel Policy is inapplicable.

2. A supervisor may choose to apply this policy to a promoted or transferredMember during the Promotion Orientation Period.

807.7 EVALUATION INTERVIEW

(a) When a supervisor has completed the preliminary evaluation, arrangements shall bemade for a private discussion of the evaluation with the Member.

(b) The supervisor shall discuss the results with the Member and answer any questionsthe Member may have.

(c) When the Member has valid and reasonable protests of any of the ratings, thesupervisor may make appropriate changes to the evaluation.

(d) Areas needing improvement and goals for reaching the expected level of performanceshall be identified and discussed.

(e) The supervisor shall also provide relevant counseling regarding advancement andtraining opportunities.

(f) The supervisor and Membershall sign and date the evaluation.

(g) Permanent Members may also write comments in the Member comments section ofthe performance evaluation report.

807.7.1 DISCRIMINATORY HARASSMENT FORM

(a) At the time of the annual evaluation, the reviewing supervisor shall require the Memberto read the DistrictDistrict and harassment and discrimination policies.

(b) Following such a review, the supervisor shall provide the Member a form to becompleted and returned by the Member, certifying:

1. That the Member understands the harassment and discrimination policies.

2. Whether any questions the Member has have been sufficiently addressed.

3. That the Member knows how and where to report harassment policy violations.

4. Whether the Member has been the subject of, or witness to, any conduct thatviolates the Discriminatory Harassment Policy and that has not been previouslyreported.





(c) The completed form shall be returned to the supervisor (or other authorized individualif the Member is uncomfortable returning the form to the presenting supervisor) withinone week.

(d) The Member’s completed form shall be attached to the performance evaluation report.

(e) If the Member has expressed any questions or concerns, the receiving supervisor orother authorized individual shall ensure that appropriate follow-up action is taken.

807.8 EVALUATION REVIEW

(a) After the supervisor finishes the discussion with the Member, the signed performanceevaluation report shall be forwarded to the rater’s supervisor for review.

(b) The second-level supervisor shall review the evaluation for fairness, impartiality,uniformity, and consistency, and evaluate the first-level supervisor on the quality ofthe ratings provided to the Member.

807.9 RECORDS MANAGEMENT

(a) The original performance evaluation report shall be maintained in the Member’spersonnel file for the tenure of the Member’s employment.

(b) A copy shall be provided to the Member.

(c) A copy shall be forwarded to the Department of Human Resources.

(d) Performance evaluation reports shall be permanently destroyed in accordance withestablished records retention schedules.

Policy




Commendations and Meritorious Service - 305

Commendations and Meritorious Service808.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for reporting and collecting reports ofexceptional public service and for the evaluation and process for District awards.

808.2 POLICYTravis County Emergency Services District #1 shall recognize Members through an awardssystem for exceptional performance.

808.3 PROCEDURESCommunity and District Members may report acts of exceptional public service throughany District supervisor.

808.3.1 TYPES OF AWARDSThe types of awards offered by Travis County Emergency Services District #1 shall include:

(a) Letter of Appreciation from a citizen or coworker.

(b) Letter of Appreciation from the Fire Chief

(c) Company Citation.

(d) Commendation.

(e) Meritorious Service Award.

(f) Life-Saving Award.

808.3.2 SUBMITTING AWARD NOMINATIONS

(a) Any Member may report, in writing, to any supervisor, examples of exemplaryperformance of another Member.

(b) Any member of the public may submit a nomination by completing an awardnomination form, available at all fire stations during normal business hours, andsubmitting it to the Administration Division.

808.3.3 AWARD CRITERIA, APPROVAL, AND PRESENTATION

(a) The Fire Chief shall appoint a review committee to review each report of exemplaryperformance or award nomination.

1. Each report and nomination shall be reviewed for merit and further investigated,if necessary, for additional factual details.

2. To determine factual details, resources that may be used include, but are notlimited to, copies of audio or video recordings, copies of incidents, or interviewswith additional Members or witnesses.


Commendations and Meritorious Service



(b) Each report and nomination shall be evaluated on its own merit, with the followingcriteria as requirements:

1. When a report or nomination is designated for individual performance expectedduring the normal course of a Member’s assigned job duties, the reviewcommittee may elect to present the Member with a copy of the report andnomination and place a copy in the Member’s personnel file.

(a) A Battalion Chiefshall approve this presentation.

(b) A supervisor shall present the letter to the Member in the presence of thecompany or station members.

2. When a nomination is designated for individual performance beyond thatexpected during the normal course of a Member’s assigned job duties, thereview committee may choose to have a Letter of Appreciation drafted to theMember, for the Fire Chief’s signature, detailing the specifics of the incident andhow the Member excelled.

(a) A Battalion Chief shall approve this award before sending the letter to theFire Chief for signature.

(b) The Battalion Chief shall present the Letter of Appreciation to the memberin the presence of the company or station Members.

3. When an award is designated for team performance beyond that expectedduring the normal course of a company’s assigned job duties, the reviewcommittee may elect to have a Company Citation drafted to the company, forthe Fire Chief’s signature, detailing the specifics of the incident and how thecompany excelled.

(a) A Battalion Chief shall approve this award before submittal to the Fire Chieffor signature.

(b) Battalion Chief shall present the letter to the company in the presence ofother members of the battalion, if practicable.

4. When an award nomination is designated for individual or team performancewell beyond that expected during the normal course of assigned job duties, thereview committee may elect to have a Commendation drafted for the Fire Chief’ssignature, detailing the specifics of the incident and how the individual or teamexcelled.

(a) The Fire Chief shall approve this award.

(b) The Fire Chief shall present this award, at his/her discretion, in a mannerbefitting the circumstances.

5. When an award nomination is designated for individual or team performanceextraordinarily beyond that expected during the normal course of assigned job


Commendations and Meritorious Service



duties, such as life-saving at significant risk of injury or death to the Member, thereview committee may elect to have a Meritorious Service Award or Life-SavingAward conferred by the Fire Chief.

(a) The Fire Chief shall approve this award.

(b) This award shall typically be conferred publicly, at the discretion anddirection of the Fire Chief.

808.4 REVIEW DISPOSITIONS

(a) The review committee shall review award reports and nominations at least quarterly.

(b) Each nomination shall be given a disposition of one of the following:

1. Copy of nomination placed in the Member’s file.

2. Letter of Appreciation, approved/disapproved.

3. Company Citation, approved/disapproved.

4. Commendation, approved/disapproved.

5. Meritorious Service Award, approved/disapproved.

6. Life-Saving Award, approved/disapproved.

Policy




Fire Officer Development - 308

Fire Officer Development809.1 PURPOSE AND SCOPEThe purpose of this policy is to define the required competencies in Travis County EmergencyServices District #1’s fire officer development program.

809.2 POLICYTravis County Emergency Services District #1 shall use professionally recognized programs andresources to train and develop members for supervisory roles.

809.3 RESOURCESTo assist Members in developing the needed competencies for supervisory roles, Travis CountyEmergency Services District #1 shall use such resources as:

• The Texas Commission on Fire Protection (TCFP).

• The International Fire Service Accreditation Congress (IFSAC).

• The Center for Public Safety Excellence's (CPSE) Fire Officer Designation (FO).

• The National Fire Academy’s (NFA) Executive Fire Officer Program (EFOP).

• The National Fire Protection Association (NFPA) 1021, Standard for Fire OfficerProfessional Qualifications.

• The International Association of Fire Chiefs' (IAFC) Officer Development Handbook.

• Other District-approved certification programs for the professional development of fireofficers.

Policy




Reporting for Duty - 309

Reporting for Duty810.1 PURPOSE AND SCOPEThis policy describes the District's expectations of its Members when reporting for duty, to ensurethat all Members are fully capable of functioning in their capacity.

810.2 POLICYThe District shall identify the expectations required of its Members when reporting for duty inorder to provide efficient and quality services to the community and to provide for the safety ofits Members.

810.3 PUNCTUALITY

(a) All Members shall be punctual and ready to immediately perform their duties at theassigned time.

(b) Poor attendance and excessive tardiness may lead to disciplinary action, up to andincluding termination of employment.

(c) In the rare instances when Members cannot avoid being late to work or are unable towork as scheduled, they shall notify their supervisor as soon as possible in advanceof the anticipated tardiness or absence.

(d) Uniformed personnel like all Members shall be on time for work.

(e) Hours of duty including start and end times of shifts shall be regulated by the Officeof the Chief.

(f) Shift changes shall be done at 0700, which means all personnel shall be ready toperform their duties at the designated time.

810.4 RELIEF

(a) Members shall remain on-duty until relieved.

(b) Upon entering the station, the Member’ shall contact the Member being relieved andreceive a briefing.

(c) Members shall remain on-duty until change-of-crew unless relieved or otherwisedirected by a Battalion Chief.

(d) Members shall not be absent from their place of assignment without the specificpermission of a Battalion Chief.

810.5 READINESS FOR DUTY

(a) Upon reporting for duty, all Members shall prepare themselves and their gear to beimmediately available to respond to calls for service.

(b) This shall include, but not be limited to, placing personal protective equipment (PPE)on the Member’s assigned apparatus.


Reporting for Duty


Reporting for Duty - 310

(c) All Members shall arrive for duty with the following clean and pressed uniforms:

1. Two class B uniforms.

2. One District-issued polo shirt.

3. Two District-issued T-shirts.

810.6 PERSONAL APPEARANCE

(a) All Members shall don the appropriate uniform prior to the start of their workassignments and be properly attired at all times when representing the District.

(b) Each Member shall wear the appropriate uniform or protective equipment that hasbeen approved for the activity being performed.

810.7 CLEANLINESS

(a) All Members shall keep their persons, uniforms, desks, cars, beds, and lockers in aneat and clean condition.

(b) When a persistent problem is noticed, the Member l shall be notified immediately.

810.8 INABILITY TO REPORT FOR DUTY

(a) Members shall notify their Captain or Lieutenant at his/her duty assignment locationas soon as practicable of any inability to report for duty at the time required.

(b) When Members are unable to make contact with the Captain or Lieutenant at the dutystation, Members shall notify the duty Battalion Chief.

810.9 EMERGENCY RECALL

(a) Upon receipt of an emergency recall, without delay, Members shall secure and/orstabilize their home and family, and report for duty at the appropriate work location.

(b) Members shall recognize the potential for emergency recall and take measures inadvance to properly prepare their families.

(c) Except when otherwise instructed, Members shall travel to their normal workassignment once they have received the notice of recall.

(d) Members shall not leave their duty assignments until properly relieved.

(e) Members shall follow the procedures detailed in the Emergency Recall Policy.

810.10 RELIEVED FROM DUTY FOR VIOLATIONS

(a) Any Chief or Captain or Lieutenant may relieve a Member under his/her commandfrom duty when in the Captain or Lieutenant’s judgment an alleged offense committedis sufficiently serious to warrant immediate action.

(b) A report of such action shall be immediately made to the appropriate Battalion Chief,followed by written charges and documentation in accordance with District procedures.

Policy




Emergency Recall - 311

Emergency Recall811.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the right of the Travis County Emergency ServicesDistrict #1 to recall off-duty Members in the event of a large-scale or protracted emergency, naturaldisaster, or other unusual situation that depletes on-duty resources. The policy also establishesthe procedures used to recall off-duty Members, in accordance with state and federal laws andcollective bargaining agreements.


Automatic aid - Apparatus and firefighters who are dispatched automatically by contractualagreement between two fire departments, communities, or fire districts.

Mutual aid - Apparatus and firefighters who are dispatched, upon request, by the respondingfire department. Mutual aid is defined by a signed contractual agreement between Travis CountyEmergency Services District #1 and neighboring jurisdictions.

811.2 POLICYTravis County Emergency Services District #1 shall provide sufficient resources at the scene ofan emergency to reasonably provide for the safety of the Members working at the scene, and toensure adequate resources are available for additional emergency calls.

811.3 PROCEDURES

(a) The Fire Chief or any other chief officer, Battalion Chief or IncidentCommander (IC) may initiate an emergency recall by providing Dispatch or otherdesignated resource with:

1. Brief information regarding the emergency.

2. Location where Members are to report for duty.

3. The name or names of personnel required.

811.3.1 TRIGGERING INCIDENTSThe types of incidents that may require the initiation of an emergency recall include, but are notlimited to:

(a) One major incident affecting a localized or widespread area.

(b) Two or more incidents causing a high demand for resources at different locations.

(c) Numerous incidents causing a peak demand on the entire resource system.

(d) On any occasion designated by the Fire Chief or the authorized designee.


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Emergency Recall - 312

811.3.2 DISPATCH RESPONSIBILITIES

(a) The Fire Chief or the authorized designee shall be responsible for development andimplementation of an emergency recall procedure that complies with state and federallaws and collective bargaining agreements.

(b) Dispatch or the other designated resource shall comply with the established procedurewhen implementing an emergency recall.

811.3.3 FIREFIGHTER RESPONSIBILITIES

(a) Firefighters shall reply to an emergency recall immediately or provide notification within10 minutes with their status and estimated time of arrival.

(b) When applicable, they shall report for duty with their personal protective equipment.

811.3.4 EXCEPTIONS

(a) Members shall not refuse an emergency recall notice.

(b) Firefighters who receive an emergency recall notification while under the influenceof any impairment, such as medications or alcohol, shall advise the caller of theimpairment and shall not report for duty.

811.4 OTHER RESOURCES

(a) When sufficient resources cannot be assembled by an emergency recall, the Districtmay consider other options such as:

1. Automatic aid.

2. Mutual aid.

3. Additional chief officers.

Policy




Overtime - 313

Overtime812.1 PURPOSE AND SCOPEThe purpose of this policy is to identify the use and management of overtime by Travis CountyEmergency Services District #1 Members and to establish an overtime compensation requestprocess.

812.2 POLICYTravis County Emergency Services District #1 shall maintain a degree of flexibility concerning theovertime policy due to the nature of fire service work and the needs of the District.

812.3 PROCEDURE

(a) Overtime may be available due to unforeseen personnel absences, emergencyincidents, or constant staffing requirements.

(b) The Fire Chief or the authorized designee shall develop a plan for the fair distributionof both the workload and the income opportunity when a plan is not stipulated in thecollective bargaining agreement.

1. The plan shall consider the District’s interest in managing overtime costs.

(c) Any instance of work requiring overtime compensation shall be approved in advanceby a supervisor.

1. When circumstances do not permit prior approval, then approval shall be soughtas soon as practicable during the overtime shift and in no case later than theend of shift in which the overtime is worked.

(d) Members classified as non-exempt by the Fair Labor Standards Act (FLSA) shall notbe authorized to volunteer work time to the District.

1. Non-exempt Members who work authorized overtime and are compensated,either by payment of wages as agreed upon and in effect through the collectivebargaining agreement or by the allowance of accrual of compensatory timeoff, shall submit a request for overtime payment as soon as practicable afterovertime is worked.

(e) The individual Member may request compensatory time in lieu of receiving an overtimepayment.

1. However, the Member may not exceed the number of hours allowed by thecollective bargaining agreement or District rules and regulations.

812.4 OVERTIME COMPENSATION REQUESTS

(a) Members shall submit all overtime compensation requests to their immediatesupervisor as soon as practicable for verification and forwarding to the Administration.

(b) Failure to submit a request for overtime compensation in a timely manner may resultin discipline.


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Overtime - 314

812.5 ACCOUNTING FOR OVERTIME

(a) Members shall record the actual time worked in an overtime status.

(b) In some cases, a collective bargaining agreement may stipulate that a minimumnumber of hours to be paid.

812.5.1 ACCOUNTING FOR PORTIONS OF AN HOURAuthorized overtime work shall be accounted in the increments as listed or as stipulated in thecollective bargaining agreement:

TIME WORKED RECORD

Up to 15 minutes .25 hour

16 to 30 minutes .50 hour

31 to 45 minutes .75 hour

46 to 60 minutes 1 hour

812.5.2 VARIATION IN TIME REPORTEDWhere two or more Members are assigned to the same incident or activity, and the amount oftime for which compensation is requested varies between the Members, the Battalion Chief orother approving supervisor may require each Member to include the reason for the variation onthe overtime compensation request.

Policy




Temporary Modified-Duty Assignments - 315

Temporary Modified-Duty Assignments813.1 PURPOSE AND SCOPEThis policy establishes requirements for the provision of temporary modified duty assignments.This policy is not intended to affect the rights or benefits of Members under federal or statelaw, District rules or current collective bargaining agreements. For example, nothing in this policyaffects the obligation of the District to engage in a good faith, interactive process to considerreasonable accommodations for any Member with a temporary or permanent disability that isprotected under federal or state law.

813.2 POLICY

(a) Subject to operational considerations, Travis County Emergency Services District #1may identify temporary modified-duty assignments for Members who have an injuryor medical condition resulting in temporary work limitations or restrictions.

(b) A temporary assignment shall permit the Member to work, while providing the Districtwith a productive Member during the temporary period.

813.3 GENERAL CONSIDERATIONS

(a) Priority consideration for temporary modified-duty assignments shall be given toMembers with work-related injuries or illnesses that are temporary in nature.

(b) Members having disabilities covered under the Americans with Disabilities Act (ADA)or the Texas Commission on Human Rights Act shall be treated equally, without regardto any preference for a work-related injury (Tex. Labor Code § 21.001 et seq.).

(c) No position in Travis County Emergency Services District #1 shall be created ormaintained as a temporary modified duty assignment.

(d) Temporary modified duty assignments shall be a management prerogative and shallnot be a Member right.

(e) The availability of temporary modified duty assignments shall be determined on acase-by-case basis, consistent with the operational needs of the District.

(f) Temporary modified-duty assignments shall be subject to continuous reassessment,with consideration given to operational needs and the Member’s ability to perform ina modified-duty assignment.

(g) Temporary modified-duty assignments shall generally not exceed a cumulative totalof 1,040 hours in any one-year period.

813.4 PROCEDURE

(a) Members may request a temporary modified-duty assignment for short-term injuriesor illnesses.

(b) Members seeking a temporary modified-duty assignment shall submit a writtenrequest to their Fire Chief or the authorized designee.


Temporary Modified-Duty Assignments



(c) The request shall, as applicable, include a certification from the treating medicalprofessional containing:

1. An assessment of the nature and probable duration of the illness or injury.

2. The prognosis for recovery.

3. The nature and scope of limitations and/or work restrictions.

4. A statement regarding any required workplace accommodations, mobility aidsor medical devices.

5. A statement that the Member can safely perform the duties of the temporarymodified duty assignment.

(d) The Fire Chief shall make a recommendation through the chain of command to the FireChief regarding temporary modified-duty assignments that may be available based onthe needs of the District and the limitations of the Member.

(e) The Fire Chief or the authorized designee shall confer with the Department of HumanResources or the Legal Counsel as appropriate.

813.5 ACCOUNTABILITY

(a) Written notification of assignments, work schedules, and any restrictions shall beprovided to Members assigned to temporary modified-duty assignments and theirsupervisors.

(b) Those assignments and schedules may be adjusted toaccommodate District operations and the Member’s medical appointments, asmutually agreed upon with the Fire Chief.

813.5.1 MEMBER RESPONSIBILITIESThe responsibilities of Members assigned to temporary modified duty shall include, but arenot limited to: Communication and coordination of any required medical and physical therapyappointments in advance with their supervisors.

(a) Prompt notification to supervisors of any change in restrictions or limitations after eachappointment with their treating medical professionals.

(b) Communication of a status update to their supervisors no less than once every 30days while assigned to temporary modified duty.

(c) Submission of a written status report to the Fire Chief containing a status update andanticipated date of return to full duty when a temporary modified-duty assignmentextends beyond 60 days.

813.5.2 SUPERVISOR RESPONSIBILITIES

(a) The Member’s immediate supervisor shall monitor and manage the work schedule ofthose assigned to temporary modified duty.

(b) The responsibilities of supervisors shall include, but are not limited to:


Temporary Modified-Duty Assignments



1. Periodic appraisal of the Fire Chief as to the status and performance of Membersassigned to temporary modified duty.

2. Notification of the Fire Chief and ensurance that the required documentationfacilitating a return to full duty is received from the Member.

3. Ensurance that Members returning to full duty have completed any requiredtraining and certification.

813.6 MEDICAL EXAMINATIONS

(a) Prior to returning to full-duty status, Members shall be required to provide certificationfrom their treating medical professionals stating that they are medically cleared toperform the essential functions of their jobs without restrictions or limitations.

(b) The District may require a fitness-for-duty examination prior to returning a Member tofull-duty status.

813.7 PREGNANCY

(a) When a Member is temporarily unable to perform regular duties due to a pregnancy,childbirth, or a related medical condition, the Member shall be treated the same asany other temporarily disabled Member (42 USC § 2000e(k); Tex. Local Gov’t Code§ 180.004).

(b) A pregnant Member shall not be involuntarily transferred to a temporary modified dutyassignment.

813.7.1 NOTIFICATION

(a) Pregnant Members shall notify their immediate supervisors as soon as practicable andprovide a statement from their medical providers identifying any pregnancy-related jobrestrictions or limitations.

(b) If at any point during the pregnancy it becomes necessary for the Member to takea leave of absence, such leave shall be granted in accordance with the District’spersonnel rules and regulations regarding family and medical care leave.

813.8 PROBATIONARY MEMBERSProbationary Members assigned to a temporary modified-duty assignment shall have theirprobation extended by a period of time equal to their assignment to temporary modified duty.

813.9 MAINTENANCE OF CERTIFICATION AND TRAINING

(a) Members assigned to temporary modified duty shall maintain all certification, training,and qualifications appropriate to both their regular and temporary duties, provided thatthe certification, training, or qualifications are not in conflict with any medical limitationsor restrictions.

(b) Members who are assigned to temporary modified duty shall inform their supervisorsof any inability to maintain any certification, training, or qualifications.

Policy




Outside Employment - 318

Outside Employment814.1 PURPOSEThe purpose of this policy is to establish requirements to be applied by any Travis CountyEmergency Services District #1 Members considering outside employment.

814.2 POLICY

(a) Travis County Emergency Services District #1 shall permit Members to engagein employment other than with the District if the Fire Chief determines that suchoutside employment is not in conflict with his/her duties and the duties, functions, andresponsibilities of the District.

(b) Members shall not represent the District while performing employment outsidethe District.

814.3 PROCEDURE

(a) Members may hold outside jobs as long as they meet the performance standards oftheir job with Travis County ESD #1.

1. All Members shall be judged by the same performance standards.

2. All Members shall be subject to Travis County ESD #1's schedulingdemands, regardless of any existing outside work requirements.

(b) No Member shall be employed or self-employed in any manner outside of Districtemployment without prior written authorization from the Fire Chief.

(c) Any Member requesting authorization for outside employment shall submit the requestin writing and provide sufficient detail to enable the Fire Chief to determine whetherto approve the request.

1. At a minimum, the request shall include the number of hours, types of duties,and the physical demands of the proposed employment.

(d) When Travis County ESD #1 determines that a Member's outside work interferes withperformance or the ability to meet the requirements of Travis County ESD #1 as theyare modified from time to time, the Member may be asked to terminate the outsideemployment if he or she wishes to remain with Travis County ESD #1.

(e) Outside employment that constitutes a conflict of interest shall be prohibited.

(f) Members shall not receive income or material gain from individuals outside TravisCounty ESD #1 for materials produced or services rendered while performing theirjobs.

814.3.1 REVIEW OF FINANCIAL RECORDS

(a) Prior to the provision of written approval for outside employment, the District mayrequest that a Member provide his/her personal financial records for review/audit whenthe District has reason to believe a conflict of interest exists.


Outside Employment



1. Failure of the Member to provide the requested personal financial records mayresult in denial of the outside employment approval.

(b) If, after approving a request for outside employment, the District has reason to believethat a conflict of interest exists based on a financial reason, the District may requestthat the Member provide his/her personal financial records for review/audit.

1. If the Member does not provide the requested records, his/her outsideemployment approval may be revoked.

814.4 PROHIBITED OUTSIDE EMPLOYMENTThe Fire Chief, at his/her discretion, may deny any outside employment request submitted by aMember seeking to engage in any activity which:

(a) Involves the Member’s use of District time, facilities, equipment, or supplies, or theuse of the District badge, uniform, prestige, or influence for private gain or advantage.

(b) Involves the Member’s receipt or acceptance of any money or other consideration fromanyone other than this District for the performance of an act which the Member, if notperforming such act, would be required or expected to render in the regular course ofemployment or as a part of the Member’s duties as a Member of this District.

(c) Involves the performance of an act in other than the Member’s capacity as a Memberof this District that may later be subject directly or indirectly to the control, inspection,review, audit, or enforcement of any other Member of this District.

(d) Involves time demands that would render performance of the Member’s duties for theDistrict less efficient.

(e) Involves time demands that would affect the Member’s regular work shift or ability torespond to emergencies or mandated overtime.

(f) Involves employment with an individual or organization that does business withthe District.

(g) Would otherwise compromise the ability of the District to conduct its business in anefficient manner.

(h) Would give the appearance of impropriety or otherwise appear inconsistent,incompatible or in conflict with the Member’s employment with the District.

814.5 WITHDRAWAL OF APPROVAL FOR OUTSIDE EMPLOYMENTThe following circumstances may affect existing approval of outside employment:

(a) Should a Member’s performance at the District decline to a point where it is evaluatedby a supervisor as needing improvement to reach an overall level of competency, theFire Chief may, at his/her discretion, withdraw approval for any outside employment.


Outside Employment



(b) Withdrawal of approval of outside employment may be included as a term or conditionof sustained discipline.

(c) If, at any time, a Member’s conduct or outside employment conflicts with the provisionsof District policy, the approval for outside employment may be withdrawn.

(d) When a Member is unable to perform at a full-duty capacity due to an injury or othercondition, approval of outside employment may be withdrawn until the Member hasreturned to full-duty status for any of the following reasons:

1. The outside employment is medically detrimental to the total recovery of thedisabled Member, as indicated by the District's medical advisers.

2. The outside employment performed requires the same or similar physical abilityas required of an on-duty Member.

3. The Member fails to make timely notice of his/her intention to continue outsideemployment to his/her supervisor.

814.6 APPEALS

(a) When a Member’s outside employment request is denied or withdrawn, the Membershall be informed of the action and reason in writing.

(b) The Member may file a written notice of appeal to the Fire Chief within 10 days of thedate of the written denial or withdrawal.

(c) When the Member’s appeal is denied, the Member may file a grievance pursuant tothe procedure set forth in the current collective bargaining agreement.

814.7 CHANGES IN OUTSIDE EMPLOYMENT STATUS

(a) When a Member terminates his/her outside employment, the Member shall promptlysubmit written notification of such termination to Fire Chief.

1. Any subsequent request for renewal or continued outside employment shall beprocessed and approved through normal procedures set forth in this policy.

(b) Members shall promptly submit in writing to the Fire Chief any material changes inoutside employment, including any change in the number of hours, types of duties ordemands of any approved outside employment.

1. Members who are uncertain whether a change in outside employment is materialshall report the change.

(c) District Members who are engaged in outside employment while on full duty and areplaced on disability leave or temporary modified duty due to illness or injury shall informtheir immediate supervisor in writing as soon as practicable regarding whether theyintend to continue to engage in outside employment while on leave or modified-dutystatus.


Outside Employment



814.8 PROHIBITED USE OF DISTRICT RESOURCES

(a) Members shall be prohibited from using any District equipment or resources in thecourse of or for the benefit of any outside employment.

(b) This includes access to official records or databases of this District or other agenciesthrough the Member’s position with this District.

Policy




Work Schedules - 322

Work Schedules815.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for work schedules.

815.2 POLICY

(a) Work schedules for Members may vary throughout the organization.

(b) All Full-Time Shift Members shall be assigned to a 48/96 shift schedule.

1. All Full-Time Shift Members shall be at their assigned, trade, or overtimestations, in the proper uniform, properly groomed, gear on their assignedapparatus, SCBA’s checked by 0700.

2. There shall be no deviation from this schedule unless approved by their officerand shift supervisor.

(a) Members shall report to their assigned, trade, or overtime station, in theproper uniform, properly groomed, PPE on their assigned apparatus, andSCBA’s checked by the time agreed upon by the Member, their officer,and shift supervisor.

(c) All Part-time Members shall be assigned to a maximum of 32 hours per weekschedule.

(d) All Part-Time Members shall be at their assigned stations, in the proper uniform,properly groomed, gear on their assigned apparatus, SCBA’s checked by 0700 unlessinformed otherwise.

1. There shall be no deviation from this schedule unless approved by the ongoingofficer and shift supervisor of the shift they are scheduled to work.

2. If their shift time differs, the Member shall report to their assigned station, in theproper uniform, properly groomed, gear on their assigned apparatus, SCBA’schecked by the time agreed upon by the Member, the ongoing officer, and shiftsupervisor.

(e) All Stipend Members shall be assigned to a 12-hour block schedule.

(f) All Stipend Members shall be at their assigned stations, in the proper uniform, properlygroomed, gear on their assigned apparatus, SCBA’s checked by 0700 or 1900.

1. There shall be no deviation from this schedule unless approved by the ongoingofficer and shift supervisor of the shift they are scheduled to work.

2. If their shift time differs, the Member shall report to their assigned station, in theproper uniform, properly groomed, gear on their assigned apparatus, SCBA’schecked by the time agreed upon by the Member, the ongoing officer, and shiftsupervisor.

(g) Staffing needs and operational demands may necessitate variations in starting andending times, as well as variations in the total hours that may be scheduled each dayand week.


Work Schedules


Work Schedules - 323

Policy




Trade Time - 324

Trade Time816.1 PURPOSE AND SCOPETravis County Emergency Services District #1 permits Members, subject to the stated conditions,to agree, solely at their option and without direct or implied coercion, to substitute for one anotherduring their scheduled shift. This policy provides requirements for trading time.

816.2 POLICY

(a) The use of “Trade Time” among Members shall be a privilege granted by the DistrictAdministration.

(b) It shall not be an automatic right inherent to Members of the District.

(c) This privilege shall be a benefit to Members that permits an individual to trade timewithout affecting payroll.

(d) Pursuant to law, the hours worked shall be excluded by the District in the calculationof the hours for which the substitution Member would otherwise be entitled to overtimecompensation.

(e) In effect, where a Member substitutes for another, each Member shall be credited asif he/she had worked his/her normal work schedule for that shift.

(f) The trading of time shall be a private arrangement between two Members.

(g) Other than the "Trading Time" form described below, neither the District or theMembers shall maintain any records on time trading.

1. The District and the Members shall not monitor Members to ensure that oneMember reciprocates to another Member for time traded.

2. The District shall not be responsible for settling disputes arising betweenMembers concerning the trading of time.

816.2.1 TRADING TIME DETAILED POLICY

(a) A Member who requests another Member to trade time shall not use coercion orpromises of rewards for trading of time.

(b) The trading of shifts shall not disrupt, deter, or impair day-to-day operations, or projectassignments of shifts.

(c) Trade Time shall be a personal agreement between participating Members.

1. Both Members shall complete and sign a Trade Time Request Form.

(d) Trade time shall be arranged 72 hours in advance, documented on a Trade TimeRequest form, and approved.

(e) Members who are arriving late for their assigned shift, ill, or otherwise detained in theperiod less than 72 hours before their assigned shift shall not arrange for Trade Time.

1. Members who require leave not qualifying for trade time shall charge said leaveagainst sick or vacation leave.


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Trade Time - 325

2. Members who require leave not qualifying for trade time shall notify their firstline supervisor.

(f) Trade Time shall not be authorized unless approved in advance by both of the tradingMember’s immediate supervisor or next in command supervisor.

(g) Members swapping time shall agree upon a mutual repayment within three calendarmonths.

1. All traded time shall be paid back with equal time worked within a 3-month period.

2. In the event two Members cannot agree on a repayment schedule, the Chief’sOffice may suspend this privilege to one or both parties.

(h) Members shall not owe other Members more than three substituted shifts at any onetime.

(i) No Member shall work more than 72- consecutive hours (including hold time) unlesspreviously approved by the Chief’s Office.

(j) A properly executed “Trade Time Request” form shall be filled out in full for any tradeof 2 - or more hours.

1. Both trading parties shall sign the trade form 72 hours prior to the first day ofthe trade.

(k) When the Member accepting the trade fails to complete the trade the failure shallcause the Member requesting the trades pay to reflect the same number of hours asleave (vacation, holiday).

1. The Member requesting the trade shall be responsible only for repayment to theMember accepting the trade for the actual hours worked.

2. Disciplinary action, up to and including termination, may result for the Memberaccepting the trade in the event of an unexcused absence by that individual.

(l) The vacation or holiday time used by the Member requesting the trade shall be paidback by the Member accepting the trade in the event of an unexcused absent by thatindividual.

(m) Members may trade with another Member one rank above or below with supervisorapproval by both parties.

(n) Only Full-Time Shift Members shall be permitted to take part in the Trade TimeProgram.

(o) Probationary Firefighters shall not participate in the Trade Time program until theirprobationary period is complete; this shall not apply to Members who have recentlybeen promoted and have not completed their probationary period.

816.2.2 TRADING TIME PROCEDURE

(a) A Trade Time Request Form shall be completed prior to any trade and approved bythe Company Officer and/or Chief’s Office of both Members involved .


Trade Time


Trade Time - 326

1. Once approved, copies shall be given to both Members requesting trade timeand one shall be kept for the office records.

2. The Member requesting trade time shall keep a copy and the second copy shallbecome the record for the Member accepting the trade.

(b) All trade time shall be posted on the Monthly Staff Schedule and shall be indicatedin the following manner:

1. "(T) Smith for Jones 7 am - 7 pm "

(c) The relief Member shall report for work on time and follow all guidelines for duty asif he/she were scheduled.

1. Relief Members shall adhere to all regulations and guidelines.

(d) Member time record:

1. The trade shall list as hours worked in the “Regular Hours” blocks under the dateworked for the Member originally scheduled to work.

2. The relief Member shall report for work on time and follow all guidelines for dutyas if he/she were scheduled.

1. Adherence to all regulations and guidelines shall be required.

3. A record of the trade shall be maintained on the Daily Journal Book in thefollowing manner:

(a) "Smith - Trade On"

(b) "Jones - Trade Off"

FSLA REGULATION 7(P)3. “Two individuals employed may agree, solely at their option and withthe approval of the public agency, to substitute for one another during scheduled work hours inthe performance of work in the same capacity. The hours worked are excluded in the calculationof the hours worked for which the substituting employee would otherwise be entitled to overtimecompensation. Where employees trade hours, each is credited as if he or she had worked his orher normal schedule for that shift.”

Policy




Resignation - 327

Resignation817.1 PURPOSE AND SCOPEThe purpose of this policy is to provide the requirements for Member resignations.

817.2 POLICY

(a) Resignation shall be a voluntary act initiated by the Member to terminate employmentwith Travis County ESD #1.

(b) Travis County ESD #1 shall require at least two weeks' written resignation notice fromall Members.

(c) Final pay shall include wages the District owes Members through their last day of work,plus overtime, comp time, and accrued vacation pay if appropriate.

(d) If a Member does not give the advanced resignation notice required by District policy,the Member may not be entitled to accrued vacation pay.

1. District shall not be required to issue final pay for days Members were scheduledto work.

Policy




Driver's License Requirements - 328

Driver's License Requirements818.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements to ensure that all Travis County EmergencyServices District #1 Members who drive as a part of their duties have and maintain required driver'slicenses.

818.2 POLICYIn order to promote driver safety, Travis County Emergency Services District #1 Members whoare assigned duties requiring him/her to drive District vehicles or equipment, or drive a privatelyowned vehicle while conducting District business, shall have and maintain driving privileges anda driver's license.

818.3 REQUIREMENTS

(a) Members who are assigned duties that require him/her to drive District vehicles,equipment or private vehicles shall be required to obtain and maintain a valid driver'slicense.

818.3.1 REVIEW OF RECORDS

(a) The Fire Chief shall appoint an officer to monitor the driving records of all Membersassigned duties that require driving during conduct of District business, to confirm eachdriver has a valid driver's license and to monitor driver records for potential problembehavior.

(b) The officer appointed to monitor driving records shall review the driver's license reportsas part of the hiring process and any time an incident occurs that affects a Member’seligibility to drive.

(c) When the officer appointed to monitor driving records becomes aware of changes thatmay affect a Member’s eligibility to drive, the officer shall notify the affected Member,the Member’s immediate supervisor, and the Health and Safety Officer.

818.3.2 NEW MEMBERS

(a) The driving records of prospective Members shall be evaluated to confirm that theapplicant has a valid driver's license and to review the type and number of trafficviolations and accidents on the record.

(b) At the time of hire, a new Member whose duties require driving a vehicle whileconducting District business shall be required to present a valid driver's license.

818.3.3 CURRENT MEMBERS

(a) Driving records of existing Members shall be evaluated to confirm that the Memberhas a valid driver's license and to review any traffic violations and accidents.


Driver's License Requirements


Driver's License Requirements - 329

(b) Members who drive a vehicle during conduct of District business shall immediatelynotify his/her supervisor of any suspension, revocation, or other change in the statusof his/her driver's license.

1. Any violation of this procedure may result in disciplinary action, up to andincluding termination.

(c) Any Member who does not possess a valid license shall not drive any vehicle duringconduct of District business.

(d) When a Member’s driver's license is suspended, revoked, or becomes invalid, theDistrict may, at its discretion, take any combination of the following actions:

1. Assign the Member to duties which do not require driving, for up to 60 calendardays from the date of the Texas Department of Public Safety (DPS) report, topermit the Member an opportunity to seek the reinstatement of his/her driver'slicense, provided:

1. (a) The Member can still perform the majority of his/her job duties.

(b) There is minimal impact on the District work output.

2. Place theMember on leave without pay for up to a maximum of six months fromthe date of the DPS report pending license reinstatement, or up to a maximumof four months if the Member has already been assigned to non-driving dutiesfor 60 calendar days.

(e) Any Member unable to obtain reinstatement of his/her driver's license may be subjectto disciplinary action, up to and including termination.

Policy




Nepotism and Conflicting Relationships - 330

Nepotism and Conflicting Relationships819.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure equal opportunity and effective employment practices byavoiding actual or perceived favoritism, discrimination or actual or potential conflicts of interestby or among Members of this District These employment practices include: recruiting, testing,hiring, compensation, assignment, promotion, use of facilities, access to training opportunities,supervision, performance appraisal, discipline, and workplace safety, and security.


(a) Business relationship - Serving as an employee, independent contractor,compensated consultant, owner, board member, shareholder, or investor in an outsidebusiness, company, partnership, corporation, venture or other transaction, where theMember’s annual interest, compensation, investment or obligation is greater than$250.

(b) Conflict of interest - Any actual, perceived, or potential conflict of interest in whichit reasonably appears that a Member’s action, inaction, or decisions are or may beinfluenced by the Member’s personal or business relationship.

(c) Nepotism - The practice of showing favoritism to relatives over others in theappointment, employment, promotion, or advancement by any public official in aposition to influence these personnel decisions.

(d) Personal relationship - Includes marriage, cohabitation, dating, or any other intimaterelationship beyond mere friendship.

(e) Public official - A supervisor, officer, or employee vested with authority by law, ruleor regulation or to whom authority has been delegated.

(f) Relative - A Member's parent, stepparent, spouse, domestic partner, significantother, child (natural, adopted, or step), sibling or grandparent. Also the Member'sdomestic partner's parent, child, or sibling; the Member's child's domesticpartner; grandparents, or grandchildren. Special consideration may be given to anyother person whose association with the Member is similar to any of the aboverelationships.

(g) Subordinate - A Member who is subject to the temporary or ongoing direct or indirectauthority of a supervisor.

(h) Supervisor - A Member who has temporary or ongoing direct or indirect authority overthe actions, decisions, evaluation and/or performance of a subordinate Member.

819.2 POLICYTravis County Emergency Services District #1 shall be committed to fair and equitable treatmentof all Members and to creating a work atmosphere free of both actual and apparent conflicts ofinterest that could compromise this principle.


Nepotism and Conflicting Relationships



819.3 RESTRICTED DUTIES AND ASSIGNMENTS

(a) The District shall not prohibit all personal or business relationships among Members.

(b) However, in order to avoid nepotism or other inappropriate conflicts, the followingreasonable restrictions shall apply:

1. Members are prohibited from direct supervision, occupation of a position in theline of supervision, or receipt of direct supervision by any other Member who isa relative or with whom they are involved in a personal or business relationship.

1. (a) If circumstances require that such a supervisor/subordinaterelationship exist temporarily, the supervisor shall make everyreasonable effort to defer matters pertaining to the involvedemployee to an uninvolved supervisor.

(b) When personnel and circumstances permit, the District shall attemptto make every reasonable effort to avoid placing such Members insupervisor/subordinate situations.

(c) The District, however, shall reserve the right to transfer or reassignany Member to another position within the same classification inorder to avoid conflicts with any provision of this policy.

(d) When a relative relationship is established after employment, theindividuals concerned shall decide who is to be transferred.

1. If that decision is not made within 7 calendardays, management shall decide and individual that is movingwill move within 15 calendar days.

2. Members shall be prohibited from participating in, contributing to,or recommending promotions, assignments, performance evaluations,transfers, or other personnel decisions affecting a Member who is arelative or with whom they are involved in a personal or businessrelationship.

3. When a conflict or the potential for conflict arises, even if there isno supervisory relationship involved, the parties may be separated byreassignment or termination from employment.

4. When possible, trainers shall not be assigned to train relatives.

5. To avoid actual or perceived conflicts of interest, Members of thisshall refrain from development or maintenance of personal or financialrelationships with victims, witnesses, or other individuals during the courseof or as a direct result of any official contact.


Nepotism and Conflicting Relationships



(c) Except as required in the performance of official duties or, in the case ofimmediate relatives, Members shall not develop or maintain personal or financialrelationships with any individual they know or reasonably should know is undercriminal investigation, is a convicted felon, parolee, fugitive, registered sex or arsonoffender, or who engages in serious violations of state or federal laws.

819.3.1 MEMBER RESPONSIBILITY

(a) Prior to entering into any personal or business relationship, or other circumstancewhich the Member knows or reasonably should know may create a conflict of interestor other violation of this policy, the Member shall promptly notify his/her uninvolved,next highest level of supervisor.

(b) When a Member is placed in circumstances that require the Member to takeenforcement action or provide official information or services to any relative orindividual with whom the Member is involved in a personal or business relationship,the Member shall promptly notify his/her uninvolved, immediate supervisor.

(c) In the event that no uninvolved supervisor is immediately available, the Member shallpromptly notify dispatch to have another uninvolved Member either relieve the involvedMember or, minimally, remain present to witness the action.

819.3.2 SUPERVISOR’S RESPONSIBILITY

(a) Upon being notified of, or otherwise becoming aware of any circumstance that couldresult in or constitute an actual or potential violation of this policy, a supervisor shalltake all reasonable steps to promptly mitigate or avoid such violations wheneverpossible.

(b) Supervisors shall promptly notify the Fire Chief of such actual or potential violationsthrough the chain of command.

Policy




Personal Appearance Standards - 333

Personal Appearance Standards820.1 PURPOSE AND SCOPETo project uniformity and neutrality toward the public and other Members of the District, Membersshall maintain their personal hygiene and appearance to project a professional image appropriatefor this District and for their assignment.

The requirements contained herein are intended to promote uniformity of the Members ofthe District by addressing specific grooming items. However, nothing herein shall limit the District'sability to address any other grooming or personal appearance deemed improper for Members ofthe District.

Due regard for the safety of all Members necessitates that some specific areas of personalappearance be directly addressed.

820.2 DEFINITIONSDefinitions related to this policy shall include:

(a) Supervisor - Person in first-line management who monitors and regulates Membersin their performance of assigned or delegated tasks.

820.3 POLICY

(a) Supervisors shall:

1. Advise those within their command of the grooming standards.

2. Refer to the TCESD1 Disciplinary Procedure when responding to violations ofthe TCESD1 Personal Appearance standard.

3. Assure that personal grooming does not interfere with the wearing of safetyheadgear, facemask, or other related personal protective equipment.

4. Take immediate corrective actions to make situations safe.

(b) Members shall:

1. Meet required personal hygiene and grooming standards while on-duty or inconduct of official business.

2. Present a clean and neat appearance and dress according to the requirementsof their positions during business hours,

3. Be sent home and directed to return to work in proper attire when they appearfor work inappropriately dressed.

(a) Not be compensated for the time away from work under suchcircumstances.

(c) Members that have a medical condition(s) that preclude conformance to thesegrooming standards shall notify their Chain-of-Command and may obtain an exceptionapproval from the Fire Chief.


Personal Appearance Standards



1. This type of exception may require reassignment or prohibit the Member fromworking.

820.4 GROOMING STANDARDSThe following appearance standards shall apply to all Members except those whose currentassignment would deem them not appropriate or where the Fire Chief or the authorized designeehas granted an exception.

820.4.1 PERSONAL HYGIENE

(a) All Members shall maintain proper personal hygiene.

(b) Examples of improper personal hygiene shall include but are not limited to, dirtyfingernails, bad breath, body odor, and dirty or unkempt hair.

(c) Any Member who has a condition due to a protected category (e.g., race, physicaldisability) which affects any aspect of personal hygiene covered by this policy mayqualify for an accommodation and shall report any need for an accommodation to asupervisor or the Department of Human Resources.

820.4.2 HAIROSHA 1910.134(g)(1) states that an effective, tightfitting face piece requires the face to be indirect contact with the respirator seal.Any facial hair that is between the face piece seal and facemay cause the seal to not to work effectively.District policy is support of OSHA 1910.134(g)(1) asit provides for the highest level of safety for its Members in Immediately Dangerous to Life orHealth (IDLH) environments.

(a) Hair, sideburns, mustaches, and articles of clothing shall not interfere with the use ofPPE, including helmets and SCBA masks.

(b) When the hair style does not lessen the protection of required safety equipment orexpose personnel to added personal injury, the acceptability of the style shall beevaluated using the criteria below.

Hair Policy

(a) Hair shall be neat, well trimmed, and appropriately groomed at all times.

(b) Hair shall not:

(a) Interfere with the wearing of headgear, SCBA, or become an entanglementhazard during emergency operations, training activities, or apparatus andequipment maintenance.

(b) Present a ragged or unkempt appearance.

(c) Interfere with the wearing of a SCBA, helmet, or protective hood.

(d) Extend below the bottom edge of the uniform collar at the back of the neck whenstanding while on duty or in uniform.

(e) Be dyed an unnatural color.





(f) Be worn in an extreme or fad style such as a Mohawk, ducktail, or in any waythat exceeds length standards.

(g) Exceed in length on all sides below an imaginary line drawn parallel across thebottom of the shoulder blades.

(h) Cause an exposure/contamination issue during emergency medical operations.

(c) Items used to hold the hair in place shall be concealed as much as possible, and shallbe of a color and style that blends with the hair.

(d) Plastic items such as combs and ribbons shall not be worn in the hair.

(e) With the exception of appropriate mustaches and sideburns, facial hair is notpermitted.

(f) Mustaches shall:

1. Be kept in a groomed and trimmed manner at all times.

2. Not be waxed or twisted at the ends, or pulled to a point in any manner.

3. Not extend more than 1/2 in beyond or 1/2 inch below the corner of the mouth.

4. Not cover the mouth, extend to a point that interferes with the seal of the SCBAface piece, or be flared on the bottom edges.

(g) Sideburns shall:

1. Be kept in a groomed and trimmed manner at all times.

2. Not extend below the bottom of the earlobe, be flared, or bushy.

3. End in a clean-shaven horizontal line.

(h) Beards, goatees, and soul-patches shall not be worn while in uniform or on duty.

(i) Pony tails or braids shall be pinned up or covered and shall not interfere with thewearing of headgear, SCBA, or become an entanglement hazard.

(j) Hair shall not cause an exposure/contamination issue during emergency medicaloperations.

820.4.3 COSMETICSMembers shall be permitted to wear cosmetics of conservative color and amount.

820.4.4 FINGERNAILS

(a) Fingernails shall be trimmed so that no point of the nail extends beyond the tip of thefinger.

(b) Fingernail polish may be worn provided that it is clear.

820.4.5 JEWELRY AND ACCESSORIES

(a) Jewelry or personal ornaments shall not be worn by Members on-duty on any part ofthe uniform or equipment, except those authorized within this manual.





(b) Neck chains may be worn, but shall remain concealed from view beneath the uniformshirt.

(c) Earrings may be worn and shall:

(a) Be of the post type.

(b) Have no loops or dangling attachments.

(d) All other jewelry such as rings, watches, bracelets, etc. shall be snug fitting so as tolessen any chance of snagging on equipment or being pulled by a patient or victim.

(a) Members shall be encouraged to refrain from wearing rings while assigned tosuppression.

(b) Consideration shall be given to the wearing of gloves to protect the hands andfingers while performing work with power tools or other activities that may causejewelry to snag or hang.

820.5 BODY MODIFICATIONS AND TATTOOS

(a) Tattoos shall be acceptable when they are in accordance with the rules outlined below:

1. No visible tattoos above the shirt collar to include the neck, face, or anywhereon the head.

(a) Any tattoo, brand, or mutilation on the head, neck, scalp, face, or handmust be covered with a uniform, business attire, or a neutral colored skinpatch while on duty.

(b) Tattoos on the arms shall not extend more than 1/3 the total length of thearm starting at the shoulder.

1. At no time shall tattoos on the arms below the elbow become visiblewhile on-duty.

(c) Tattoos on the wrists or hands are prohibited except for the ring styletattoos that substitutes for the wedding or commencement rings.

(b) Tattoos, brands, or mutilations deemed inappropriate shall be covered.

(c) Inappropriate marks may include, but are not limited to marks that:

(a) Exhibit or advocate discrimination against sex, race, religion, ethnicity, nationalorigin, sexual orientation, age (40 and over), physical or mental disability ormedical condition, or marital status.

(b) Promote or express gang, supremacist, or extremist group affiliation.

(c) Depict or promote drug use, sexually explicit acts, or other obscene material.

(d) Other than ear piercing holes for small post earrings, there shall be no visible bodypiercing (or piercing hole) visible while on duty.

(a) This policy shall include but not be limited to nose, eyebrows, and tongues.

(e) No "gauges" or earrings that may interfere with performance of assigned duties shallbe permitted while in uniform or on duty.





(f) Any intentional body modification/mutilation or intentional scarring shall be prohibited.Some examples are:

(a) A split or forked tongue.

(b) Foreign objects inserted under the skin to create a design or pattern.

(c) Enlarged or stretched out holes in the ears, nose, or lips.

(d) Intentional scarring that appears on the neck, face, scalp, arms, or hands

(g) Piercing holes larger than those to accommodate a small post earring shall be closedor covered while in uniform or on duty.

(h) Members shall adhere to this policy at all times when representing the District(including training, meetings, etc.)

(i) Command staff personnel shall have final discretion when determining theappropriateness of exposed tattoos or piercings.

(a) Tattoo sleeves or covers may be an allowable alternative if the Command Staffdetermines the tattoo(s) are not appropriate.

820.6 EYEGLASSES AND SUNGLASSES

(a) Conservative civilian prescription eyeglasses shall be authorized for wear while inuniform.

(b) Conservative prescription and nonprescription sunglasses shall be authorized for wearwhile in uniform.

1. Sunglasses of any type shall not be worn indoors.

2. Individuals who are required by medical authority to wear sunglasses for medicalreasons may wear them, except when health or safety considerations apply.

(c) Officers may authorize sunglasses in field environments, as appropriate.

(d) Eyeglasses or sunglasses that are trendy or have lenses or frames with conspicuousinitials, designs, or other adornments shall not be authorized for wear while in uniform.

(e) Lens colors shall be traditional clear, grey, brown, or dark green shades.

(f) Members shall not wear lenses with extreme or trendy colors, which include, but arenot limited to:

1. red

2. yellow

3. blue

4. purple

5. bright green

6. orange





(g) Lenses or frames shall not be so large or so small that they detract from theappearance of the uniform.

(h) Chains or ribbons shall not be attached to eyeglasses.

(i) Eyeglass or sunglass restraints (including bands) shall be authorized when requiredfor safety purposes.

(j) Eyeglasses, sunglasses, or eyeglass cases shall not be hungon the uniform (exceptfor the back part of the collar).

1. Eyeglasses or sunglasses shall not hang from eyeglass restraints down the frontof the uniform.

(k) Eyeglasses or sunglasses shall not be worn on top of the head or on ball caps at anytime.

Policy




Uniform Regulations - 339

Uniform Regulations821.1 PURPOSE AND SCOPEThe purpose of this policy is to establish uniform regulations for Members in order to enhancethe District's overall professional and positive image.

821.2 DEFINITIONSThe following definitions shall apply to all policy in this chapter.

(a) Official T-shirt: T-shirts issued by TCESD1. Dark navy blue in color with appliedTCESD1 logo.

(b) Official shorts: Shorts issued by TCESD1. Dark navy blue in color with appliedTCESD1 logo.

821.3 POLICY

(a) All Members required to wear uniforms shall receive such from the District.

(b) Travis County Emergency Services District #1 Members shall wear the proper uniformat all times when on-duty or engaged in District-related activities off-duty.

(c) Members shall maintain an adequate supply of uniforms to meet the needs of theirassignment and maintain the uniforms in an acceptable condition.

(a) Members who wish to purchase additional uniform articles may do so providedthat such uniforms are in compliance with what has been approved by the Officeof the Fire Chief.

(b) Attachment of patches, insignias, or emblems of the District on non-approvedclothing shall be strictly prohibited.

(d) Replacement of damaged or worn uniform clothing articles shall be done on an asneeded basis.

1. An article for article exchange shall be required.

2. Members shall treat uniform clothing as any other equipment issued by theDistrict.

(e) This policy shall not supersede District regulations regarding the use of any personalprotective equipment (PPE).

821.4 STANDARD WORK UNIFORM

(a) Standard work uniform:

(a) Shall consist of the Nomex® navy blue short- or long-sleeve shirt, Nomex® navyblue trousers, cotton T-shirt, District-issued badge, standard belt with buckleand black leather boots.

(b) The standard work uniform shall be worn as directed.


Uniform Regulations



(c) Members are required to wear the standard work uniform underneath personalprotective equipment (PPE) in order to complete the PPE ensemble.

(d) Officers shall wear appropriate rank insignia on the standard work uniform

(b) Military Styled Uniform Shirts (Class-A):

1. The District may issue short and/or long sleeved military styled shirts to eachMember.

2. When worn, all buttons shall be buttoned except for the collar button at the throatunless a necktie is required.

(c) Duty Shirts (Class-B):

1. The District may issue collared type polo shirts or short sleeve button up styleshirts to Members as a part of their duty uniform.

(d) Tee Shirts (Class-C):

(a) The District may issue official T-shirts with appropriate logos to each Member.

(e) Trousers:

1. The District may issue navy blue uniform style trousers.

(f) Jumpsuits / Coveralls

1. The District may issue jumpsuits and/or coveralls to Members to be worn incertain prescribed situations.

(g) Pullover:

1. Navy blue, cotton pullover as approved by the Office of the Fire Chief may beworn in cold weather over the tee shirt.

(h) Jacket:

1. Only the jacket issued by the District or approved for wear by the Office of FireChief shall be worn by Members on duty.

2. District emblems, insignia, or badges shall not be worn or displayed on non-approved jackets.

(i) Shoes:

1. Each Member shall furnish his/her own black leather shoes or boots that areable to be polished and shined.

2. Shoes or boots shall be of simple design and not have ornamental buckles,straps, toe stitching or other decorative styling.

3. High heels or platform type shoes shall be prohibited due to safetyconsiderations.

(j) Socks:

1. Each Member shall furnish his/her own black or navy blue in color socks.

(a) Socks may have white soles.


Uniform Regulations



1. All white socks shall be permissible if worn while wearing boots thatcover the sock.

(k) Belt:

1. A solid black leather belt or solid black tactical belt may be provided by theDistrict.

2. No decorative ornaments may be worn with the belt.

3. The buckle shall be that as provided with the belt.

(l) Badge, Name Plate, Insignia:

1. Uniform decorations shall be approved by the Office of the Fire Chief.

2. Only the District's official badge shall be worn on the uniform.

(m) Gym type shorts:

(a) Only TCESD1-issued may be worn by Members while sleeping in the dormitoryor while engaged in physical training.

(b) No other shorts shall be worn.

(c) If shorts are being worn at the time of an alarm, they may be worn under bunkerclothing.

821.4.1 UNIFORM JACKETSUniform jackets may be worn as described in this subsection:

(a) At any time over the standard work uniform shirt.

(b) For an emergency response, over an approved t-shirt.

(c) In transit to and from a physical fitness location.

(d) Uniform jackets are not fire resistive and shall not be worn underneath PPE.

(e) Officers shall wear appropriate rank insignia on any uniform jacket.

821.4.2 T-SHIRTS

(a) Official District on-duty T-shirts or plain white T-shirts may be worn:

1. Under the standard work uniform shirt.

2. Uncovered and tucked into the trousers, at the Captain or Lieutenant'sdiscretion, while working at the fire station or while engaged in company levelmanipulative training not requiring PPE.

3. T-shirts, either official or plain white, shall be worn as a layering componentunder wildland PPE.

(b) Only TCESD1 T-shirts, (purchased by an individual), may be worn off duty so longas they are in good condition and not worn in a manner that is disrespectful towardsthe department.


Uniform Regulations



821.4.3 BASEBALL CAPS

(a) Official District on-duty baseball caps may be worn, at the discretion of the Captainor Lieutenant, except:

1. When a helmet is required.

2. At formal or semi-formal events or occasions.

(b) District caps may be worn off duty as long as the cap is not soiled or damaged to thepoint of being unacceptable for wearing on duty.

(c) District caps shall not be worn sideways, backwards, or any other manner that isdisrespectful towards the District.

821.4.4 UNIFORM CLASSESUniforms shall be classed accordingly:

(a) Class A Uniform:

1. Class A Uniform shall include the military style shirt (with or without a necktie)and trousers.

2. The District-issued tee shirt or a solid white tee shirt may be worn under theuniform shirt.

(b) Class B Uniform:

1. Class B Uniform shall include the short sleeve button up style shirt or polo andtrousers.

2. The District-issued tee shirt or a solid white tee shirt may be worn under theseshirts.

(c) Class C Uniform:

(a) Class C Uniform shall include the official TCESD1-issued T-shirt and trousers.

821.5 PHYSICAL FITNESS UNIFORMS

(a) The physical fitness uniform shall consist of:

1. Official TCESD1-issued gym type shorts.

2. Official TCESD1-issued T-shirt.

(b) No other shorts or T-shirts shall be worn.

(c) The physical fitness uniform shall primarily be worn when engaged in physical fitness.

1. It may also be worn in quarters but only as directed on weekdays or at any timeon holidays and weekends.

(d) The fitness uniform shall be covered with an appropriate work uniform or a combinationof PPE and work uniform while in transit to and from a physical fitness location.

(e) Nylon or other synthetic material shorts and other fitness uniform items shall not beworn under PPE because those fabrics may melt.


Uniform Regulations



821.6 DRESS UNIFORMS

(a) Dress uniforms shall be worn as directed by the Fire Chief and when attending thefollowing types of events:

1. Funerals and memorials.

2. Formal District functions, such as graduations and badge ceremonies.

821.7 UNIFORM MAINTENANCE

(a) Uniforms shall be clean, neat, in good condition, and fit well.

(b) Boots and belts shall be clean and polished with black polish.

(c) Metal badges shall be clean and free from excessive scratches.

821.8 DRESS CODE

(a) Chief Officers shall:

(a) Maintain a command appearance and presence during business hours andanytime they may be in contact with the public.

(b) Wear the approved Class-A uniform during business hours, departmentalfunctions and activities, or anytime they will be in contact with the public. A

(c) After hours they may be in the approved Class-B uniform.

(d) Wear nothing less than the approved Class-B uniform anytime they are out inpublic.

(e) They may be in the official TCESD1-issued shorts and T-shirt while engaged inphysical training or while sleeping in the dormitory.

(f) Captains that ride higher Class as a Battalion Chief shall adhere to the ChiefOfficers dress code.

(b) Operational personnel

1. Class A Uniform:

(a) Funerals.

(b) Court appearances.

(c) Formal functions.

(d) Any other time the Chief deems appropriate.

2. Class B Uniform:

(a) All personnel on duty shall be in full standard Class-B “Workrite” uniform:

1. Monday thru Friday from 0700 to 1900

2. When they may be in contact with the public or representing theDistrict during a planned event or meeting.


Uniform Regulations



(b) All Members on duty shall be in full standard Class-B “Polo” uniform:

1. Saturday and Sunday from 0700 to 1900.

2. Anytime they may be in contact with the public or representing theDistrict during a planned event or meeting.

3. This shall be at the discretion of the officer in charge.

(c) Exceptions:

1. After 1700 while inside the station.

2. While working around the station grounds where the uniform shirtmay become soiled,

3. When turnout clothing is worn for a structure fire, alarm activation,auto accident, hazardous materials response, or training.

4. When wildland clothing is worn for a brush fire, controlled burn,exterior fire, structure protection assignment, or training.

5. After training (including physical fitness) or when returning from acall where PPE was worn.

(a) This shall apply only when perspiring and a cool down periodis appropriate.

6. During physical training.

7. While sleeping in the dormitory.

8. Members shall not be required to put on a Class B uniform shirt torespond to an emergency when the Class-B uniform shirt is not beingworn under appropriate circumstances.

9. The optional shorts may be worn while inside the station after 1900hours or while involved in physical training.

Policy




Badges - 345

Badges822.1 PURPOSE AND SCOPEThe name of Travis County Emergency Services District #1 and the District badge and uniformpatches shall be the property of the District. This policy establishes the requirements associatedwith Travis County Emergency Services District #1 badges and any likeness of the badge.

822.2 POLICY

(a) Travis County Emergency Services District #1 may issue Members of the District acurved uniform badge for use or display in compliance with this policy.

(b) Only authorized badges issued or formally authorized by this District shall bedisplayed, carried, or worn by Members while on-duty or otherwise acting in an officialor authorized capacity.

822.3 BADGE TYPES

822.3.1 RETIREE BADGES

(a) Upon honorable retirement, a Member may purchase his/her assigned curved uniformbadge for memorabilia purposes.

(b) Other uses of the badge may be unlawful.

(c) The badge shall remain the property of Travis County Emergency Services District #1and may be revoked in the event of misuse or abuse.

(d) An honorably retired sworn, appointed, or elected Member of the District may keephis/her flat badge upon retirement.

822.3.2 MOURNING BADGE

(a) Uniformed Members may wear a black mourning band across the uniform badge whena firefighter is killed in the line of duty.

(b) The following mourning periods shall be observed:

1. A firefighter of this District: From the time of death until midnight on the 14thday after the death.

2. A firefighter from this or an adjacent county: From the time of death until midnighton the day of the funeral.

3. Funeral attendee: While attending the funeral of an out-of-region firefighter.

4. As directed by the Fire Chief.

822.4 LOSS OF BADGE

(a) Any Member who loses any badge shall immediately report the loss to his/hersupervisor.


Badges


Badges - 346

(b) A badge shall be considered lost when not in the direct control of the Member.

822.5 UNAUTHORIZED USE OF BADGES

(a) No badge shall be issued to anyone other than a current or honorably retired Memberof the District.

(b) District badges shall be for official use only.

(c) The District badge, uniform patch, or any likeness thereof shall not be used forpersonal or private reasons including, but not limited to, letters, memoranda orelectronic communications, such as email, websites, or web pages.

(d) Members shall not use the District badge, uniform patch, or District name in anymaterial (printed matter, products, or other items) without the approval of the FireChief.

(e) Members shall not loan their District badge to others and shall not permit the badgeto be reproduced or duplicated.

822.6 PERMITTED BADGE USE BY MEMBER GROUPS

(a) The likeness of the District badge shall not be used by any Member group without theexpress prior authorization of the Fire Chief.

(b) Use shall be subject to the following:

1. The Member associations may use the likeness of the District badge formerchandise and official association business provided the merchandise is usedin a clear representation of the association and not Travis County EmergencyServices District #1.

2. The following modifications shall be included:

1. (a) Any text referring to Travis County Emergency Services District #1 shallbe replaced with the name of the Member association.

(b) The badge number portion of the image shall display the name, or acronymof the Member association.

Policy




Identification Cards - 347

Identification Cards823.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the requirements for issuance and possession of TravisCounty Emergency Services District #1 identification cards. Any image or likeness of theidentification card and the name of the Travis County Emergency Services District #1 shall be theproperty of the District and their use shall be restricted as specified in this policy.

823.2 POLICY

(a) Travis County Emergency Services District #1 shall issue identification cards toall District Members.

(b) All Members shall be in possession of their District-issued identification card at alltimes while on-duty or otherwise acting in an official or authorized capacity.

(c) The use and display of District identification cards shall be in compliance with thispolicy.

823.3 IDENTIFICATION CARD CONTENT

(a) District-issued identification cards shall include the following information:

1. The District name.

2. An image of the District badge.

3. The full name of the Member.

4. The rank of the Member.

5. The Member's photo.

6. The Member’s TDSHS identification number.

7. The Member’s date of birth and physical characteristics.

8. The date of appointment to the Member’s current rank or position.

9. The District's mailing address and phone number.

10. Travis County Emergency Services District #1

823.4 RETIREE IDENTIFICATION CARD

(a) Upon honorable retirement, Members may be issued a retiree identification card.

(b) The card shall clearly indicate that the holder is a “Retired” Member of the District.

823.5 UNAUTHORIZED USE

(a) District identification cards shall not be displayed for any purpose other than officialuse.


Identification Cards


Identification Cards - 348

(b) Members shall not use an image or likeness of the District identification card in anymaterial (printed matter, products, or other items) without prior written approval fromthe Fire Chief.

(c) Members shall not loan District identification cards to others and shall not permit theidentification card to be reproduced or duplicated.

823.6 LOSS OF DISTRICT IDENTIFICATION CARD

(a) The loss of the identification card shall be immediately reported to District.

(b) An identification card shall be considered lost when it is not in the direct control ofthe Members.

(c) Members shall be charged a fee of $40.00 to replace a lost identification card.

823.7 REPLACING IDENTIFICATION CARDS

(a) Identification cards shall be replaced when:

1. They become damaged.

2. They become faded or otherwise difficult to read.

3. A Member changes rank.

4. The Member’s photograph becomes outdated or no longer presents an accuratedepiction of the Member.

Policy




Physical Fitness - 349

Physical Fitness824.1 PURPOSE AND SCOPEThe purpose of this policy is to provide firefighters with on-duty physical fitness requirements.The District shall provide on-duty time for firefighter physical fitness to assist personnel in theachievement and maintenance of optimal health and physical fitness.

824.2 POLICY

(a) Travis County Emergency Services District #1 shall establish requirements forphysical fitness activities designed to prevent injuries while maintaining fitness.

(b) The ultimate goals of this policy shall be:

1. Meet the physical demands required during emergency responses.

2. Reduce the risk of Member injury or illness.

3. Enhance the overall health, fitness, and safety of Members.

(c) Physical fitness activities shall not:

1. Interfere with primary job duties (e.g., emergency responses, public education,training activities, other legal responsibilities).

2. Delay an emergency response in any way.

(d) The District shall retain the right to prohibit any physical fitness activity which, in itssole discretion, presents greater risks than benefits.

824.3 PROCEDURE

(a) The time, location and duration of company physical fitness activities shall be at thediscretion of the on-duty Battalion Chief and the Captain or Lieutenant.

(b) In all cases, the location for physical fitness shall be:

1. Within the company’s first-in response area or approved arrangements forcoverage.

2. Consistent with this policy and not result in a response delay.

(c) All OperationsMembers shall be permitted to participate in physical fitness activitiesduring the course of their shift.

(d) Members who choose not to participate in physical fitness activities shall conductduties as assigned by the Captain or Lieutenant during the designated physical fitnessperiod.

(e) Members who have provided the District with written physical restrictions from aqualified health care provider shall not participate in any physical activity that conflictswith the restriction.

(f) At the discretion of the District, one or more of the following may apply:


Physical Fitness



1. Station physical fitness equipment:

1. (a) Physical fitness equipment shall be available for the use of members atfire stations with adequate space.

(b) Members assigned to these stations may use the fitness equipment fortheir on-duty physical fitness activities.

2. Fitness club membership:

(a) Members assigned to fire stations not equipped with physical fitnessequipment may be provided, at the District's discretion, with fitness clubmemberships for on-duty physical fitness activities.

824.4 PHYSICAL FITNESS REQUIREMENTS

(a) Physical fitness and conditioning activities shall be designed to maintain or improveflexibility, muscular strength, endurance and anaerobic and aerobic capacity.

(b) They shall also correspond to the physical movement patterns required in theperformance of firefighter duties.

(c) Activities may include, but are not limited to:

1. Stretching.

2. Running, jogging, walking, or rowing.

3. Weight training (with spotter present).

4. Stationary aerobic training (e.g., stair-climber, treadmill, stationary bicycle).

5. Core strengthening.

6. Firefighter-specific activities (e.g., hose drag, simulated ventilation, dummydrag).

7. Physical fitness activities as recommended by the District Wellness and FitnessProgram and/or peer fitness trainers (PFTs).

(d) Members shall not participate in competitive or contact sports while on-duty.

824.5 INJURY PREVENTION

(a) When participating in approved on-duty physical fitness activities, reasonableprecautions shall be taken to avoid injury.

(b) Members participating in physical fitness activities shall:

1. Permit sufficient time to warm up muscles prior to engaging in exercise foroptimum performance and to reduce the risk of injury.


Physical Fitness



2. Develop sufficient trunk muscle strength to keep the spine and body stable inorder to remain strong and balanced.

3. Maintain realistic goals and limits for physical fitness routines.

4. Develop an understanding of how to use fitness equipment properly and safely.

5. Inspect equipment prior to use to ensure safe operation, report defective orbroken equipment to the safety officer as soon as practicable, and disableequipment to prevent others from using it, if necessary.

6. Develop and maintain sufficient fitness training knowledge, accounting forfitness level, age, and previous injuries or limitations, to avoid fitness-relatedinjuries.

Policy




Educational Incentives - 352

Educational Incentives825.1 PURPOSE AND SCOPEThe purpose of this policy is to identify the educational incentives available to Travis CountyEmergency Services District #1 Members pursuant to the collective bargaining agreement or theestablished personnel agreement and to establish a system of accessing the benefits.

825.2 POLICYTravis County Emergency Services District #1 shall make available to all Members who meetthe defined requirements the educational incentives established in the collective bargainingagreement or the established personnel agreement.

Policy




Tuition Reimbursement - 353

Tuition Reimbursement826.1 PURPOSE AND SCOPEThis tuition reimbursement policy is intended to encourage Members to become better qualifiedfor their present duties and to prepare for advancement within Travis County Emergency ServicesDistrict #1 by taking courses from an accredited institution.

826.2 POLICYTravis County Emergency Services District #1 shall establish a tuition reimbursement policy andreview requests for tuition reimbursement to ensure the following criteria are met.

826.2.1 ELIGIBILITY

(a) Tuition reimbursement eligibility shall be limited to full-time Members who havecompleted at least one probationary period.

(b) To be approved, a course shall have as its purpose the objective of improving thecapacity of the Member to perform the duties to which he/she is assigned or to increasehis/her readiness to assume broader responsibilities within the realm of public safety.

(c) Where practical, Members shall be encouraged to attend local, accredited publiceducation institutions.

826.2.2 FUNDS AVAILABILITY

(a) A portion of the Member’s costs may be reimbursed in the amount specified by theDistrict.

(b) This may include tuition, registration fees, laboratory or similar materials fees, andfees for parking.

(c) Specifically excluded shall be student body fees and fees levied for student servicesor social activities.

826.2.3 MAXIMUM CREDIT HOURS PER YEAR

(a) The maximum amount of credit hours that may be claimed for the purpose of tuitionreimbursement shall be determined by the District.

(b) Programs with an accelerated course of study leading to a bachelor’s, master’s, or adoctorate degree may be eligible for reimbursement as determined by the Fire Chiefbut in no case shall exceed the limits outlined elsewhere in this policy.

826.2.4 OTHER CONSIDERATIONS

(a) Correspondence courses shall not be included in the scope or intent of this policyunless the training is of exceptional value to the District and is not available fromany educational institution located within reasonable distance of the Travis CountyEmergency Services District #1.


Tuition Reimbursement


Tuition Reimbursement - 354

(b) Travis County Emergency Services District #1 vehicles shall not be used fortransportation to and from a class and no allowance shall be given for mileage ortransportation costs.

(c) Class attendance and assignments shall be completed on the Member’s own time.

(d) No compensation in any form shall be authorized for class attendance or thecompletion of class assignments.

(e) To request a tuition reimbursement, a grade of satisfactory (e.g., C or better) shall beachieved for undergraduate courses and a grade of above average (e.g., B or better)shall be achieved for graduate courses.

826.3 PROCEDURE

(a) Approval of the Fire Chief or the authorized designee shall be obtained in advanceof enrollment.

(b) To request reimbursement, satisfactory evidence of fees paid, other allowableexpenses and proof of satisfactory completion of the course shall be submitted to theFire Chief or authorized designee for approval and then forwarded for processing ofthe payment.

(c) Copies of diplomas, certificates, or grade notices shall be retained in the Member's file.


(a) The Department of Human Resources is shall perform District-wide administration andcoordination of this policy.

(b) The District shall use this policy for Member development in keeping with city goalsand with the current and anticipated District needs.

(c) The Fire Chiefshall administer this policy for the Members within the limits of the fundsthat have been allocated for this purpose.

826.5 RECORDSThe Training Captain shall retain all records of training completed by Members in accordance withestablished records retention schedules.

826.6 TAX CONSIDERATIONS

(a) Tuition reimbursement may be considered taxable income in someinstances. Members receiving a reimbursement shall be responsible for determiningtheir own tax liability in consultation with their tax adviser.

(b) The District shall report tuition reimbursement payments to the Internal RevenueService (IRS) in accordance with state and federal tax codes.

Policy




Wellness and Fitness Program - 355

Wellness and Fitness Program827.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the requirements for the Wellness and Fitness Programthat assists Members in the development of greater stamina and strength; decrease in the risk ofinjury, disability or death from disease or injury; improvement in performance; increase in energy;and recovering more quickly from strenuous and exhaustive work.

827.2 POLICYTravis County Emergency Services District #1 shall make the wellness and fitness of itsMembers an organizational priority. The International Association of Fire Fighters (IAFF) andInternational Association of Fire Chiefs (IAFC) Fire Service Joint Labor Management Wellness-Fitness Initiative (WFI) shall serve as a best practice model program for Members and ensurecompliance with Texas regulations (37 Tex. Admin. Code § 435.21).

827.3 PROGRAM COMPONENTS

827.3.1 MEDICAL EXAMINATIONS

(a) All firefighting members shall be offered an annual FPA medical examination at nocost.

(b) In accordance with NFPA standards, medical examination specifics shall beestablished by a qualified health care professional but may include:

(a) 1. Medical history.

2. Blood draw/analysis.

3. Vital signs.

4. Cardiovascular.

5. Pulmonary.

6. Gastrointestinal.

7. Genitourinary, hernia exam.

8. Lymph nodes exam.

9. Neurological exam.

10. Musculoskeletal.

11. Urinalysis.

12. Vision test.

13. Hearing.

14. Chest X-ray (initial baseline and repeat every five years or as required).

15. Cancer screening.


Wellness and Fitness Program



827.3.2 FITNESS EVALUATIONS

(a) All firefighting Members shall have:

1. An annual fitness evaluation consisting of an assessment questionnaire(developed by a qualified health care professional or best practice standard).

2. Testing to evaluate both immunization and disease screening, as well asphysical fitness and conditioning.

827.3.3 IMMUNIZATION AND DISEASE SCREENING

(a) All firefighting Members shall have an annual immunization and disease screening toensure all recommended vaccinations against work-related exposures are current andthat Members are free from work-related disease.

(b) Specific vaccinations and diseases shall be identified by a qualified medicalprofessional and may include:

1. Tuberculosis.

2. Hepatitis C.

3. Hepatitis B.

4. Tetanus/diphtheria vaccine (booster every 10 years).

5. Measles, mumps, rubella (MMR).

6. Polio.

7. Influenza.

8. H1N1.

9. HIV (optional).

827.3.4 PHYSICAL FITNESS AND CONDITIONING

(a) A physical fitness and conditioning program shall correspond to the physicalmovement patterns and aerobic capacity required in the performance of firefighterduties.

(b) The program shall also provide, for example, fitness equipment in fire stations with theavailable space or a fitness club membership to a facility that is within the fire station’sresponse area.

(c) The fitness and conditioning program shall be developed in coordination with a trainedand certified fitness and conditioning trainer and shall comply with the Physical FitnessPolicy.

827.3.5 PEER FITNESS TRAINERS

(a) Volunteers shall be solicited to serve as peer fitness trainers (PFTs).

(b) Selected PFTs shall receive specialized fitness and conditioning training andeducation sufficient to pass certification requirements.


Wellness and Fitness Program



(c) PFTs shall assist in the promotion of the Wellness and Fitness Program.

(d) PFTs shall be capable of assisting firefighters on a one-to-one basis to increase levelsof fitness.

Policy




Lactation Breaks - 358

Lactation Breaks828.1 PURPOSE AND SCOPEThe purpose of this policy is to provide reasonable accommodations to any Member desiring toexpress breast milk for her infant child (Tex. Gov’t Code § 619.003).

828.2 POLICYTravis County Emergency Services District #1 shall provide, in compliance with the Fair LaborStandards Act (FLSA), reasonable break time and appropriate facilities to accommodate anyMember desiring to express breast milk for her nursing child for up to one year after the child’sbirth (29 USC § 207).

828.3 LACTATION BREAK TIME

(a) A rest period shall be permitted each time the Member has the need to express breastmilk (29 USC § 207).

1. In general, lactation breaks that cumulatively total 30 minutes or less duringany four-hour work period or major portions of a four-hour work period shall beconsidered reasonable.

(b) Lactation breaks, if feasible, shall be taken at the same time as the Member’s regularlyscheduled rest or meal periods.

1. While a reasonable effort shall be made to provide additional time beyondauthorized breaks, any such time exceeding regularly scheduled and paid breaktime shall be unpaid.

(c) Members desiring to take a lactation break shall notify Dispatch or a supervisor priorto taking such a break.

1. Such breaks may be reasonably delayed if they would seriouslydisrupt District operations.

(d) Once a lactation break has been approved, the break shall not be interrupted exceptfor emergency or exigent circumstances.

828.4 PRIVATE LOCATION

(a) The District shall make reasonable efforts to accommodate Members with the use ofan appropriate room or other location to express milk in private.

(b) Such room or place shall be in close proximity to the Member’s work area and shallbe other than a bathroom or toilet stall.

(c) The location shall be shielded from view and free from intrusion from coworkers andthe public (29 USC § 207; Tex. Gov’t Code § 619.004; Tex. Health & Safety Code§ 165.003).

(d) Members occupying such private areas shall either secure the door or otherwise makeit clear to others that the area is occupied with a need for privacy.


Lactation Breaks


Lactation Breaks - 359

1. All other Members shall avoid interrupting a Member during an authorized break,except to announce an emergency or other urgent circumstance.

(e) Authorized lactation breaks for members assigned to the field may be taken at thenearest appropriate private area.

828.5 STORAGE OF EXPRESSED MILK

(a) A Member shall be provided with access to a hygienic storage area for her expressedmilk (Tex. Health & Safety Code § 165.003).

(b) Any Member storing expressed milk in any authorized refrigerated area within theDistrict shall clearly label it as such and shall remove it when the member ends hershift.

Policy




Critical Incident Stress Debriefing - 360

Critical Incident Stress Debriefing829.1 PURPOSE AND SCOPEThe purpose of this policy is to establish a Critical Incident Stress Debriefing (CISD) program.


(a) Critical incident stress - A strong emotional, cognitive, or physical reaction that hasthe potential to interfere with daily life, including physical and emotional illness, loss ofinterest in the job, personality changes, marital discord, and loss of ability to function.

(b) Critical Incident Stress Debriefing (CISD) - A standardized approach using a groupformat to provide education, an atmosphere and opportunity for emotional releasethrough discussion, and support for Members who are involved in emergency incidentsunder conditions of extreme stress.

829.2 POLICYTravis County Emergency Services District #1 shall implement a CISD program to provide supportand professional intervention to Members of this District following exposure to situations that arelikely to create unusually strong emotional reactions.

829.3 CISD PROGRAM

(a) The District shall establish a committee responsible for implementing and managingthe CISD program.

(b) The Fire Chief or the authorized designee shall appoint Members to the committeewho are representative of all levels of District personnel.

(c) The District's Health and Safety Officer shall serve as the committee chairperson.

1. State, local and peer organizations provide CISD programs and teams. Theseresources may prove beneficial and reduce costs.

(d) Functions of the committee shall include, but are not limited to:

1. Provision of input and assistance to the development and implementation of theCISD program.

2. Recommendations of the type and content of critical incident-related programs,workshops, or seminars.

3. Distribution of CISD-related information to Members.

4. Provision of the administrative and technical support needed to implement CISDactivities.

5. Assistance in the recruitment and training of peer support personnel.

6. Coordination and follow up to requests for CISD.


Critical Incident Stress Debriefing



829.4 CISD COMPONENTS

(a) The CISD program shall include pre-incident, on-scene, and post-incident activities,including education, diffusion of emotional reactions, and debriefing.

(b) The purpose of the program shall be to minimize the impact of stress on Membersfollowing major incidents.

(c) CISD shall incorporate the services of both peer support personnel and trainedprofessionals, such as physicians, psychologists, or counselors.

(d) The program shall be consistent with the recommendations of the National FireProtection Association (NFPA) and the Fire Service Joint Labor ManagementWellness-Fitness Initiative, developed by the International Association of Fire Fighters(IAFF) and the International Association of Fire Chiefs (IAFC).

829.4.1 ACTIVATION

(a) The following are examples of incidents that may initiate a CISD response:

1. Major disaster or mass casualty incidents.

2. Serious injury, death, or suicide of a firefighter, police officer, or other emergencyservice provider.

3. Serious injury or death of a civilian resulting from emergency service operations.

4. Death of a child or similar incident involving a profound emotional response.

5. Any incident attracting unusually heavy media attention.

6. Loss of life following an unusual or extremely prolonged expenditure ofemotional and physical energy by emergency services personnel.

7. Any unusual incident that produces an extreme, immediate, or delayedemotional response.

8. Cumulative trauma from multiple incidents.

(b) When it has been determined that a critical incident has occurred and interventionmay be needed, a CISD shall be requested.

1. The request may be made either directly to peer support personnel or throughthe CISD committee.

2. Depending on the type and magnitude of the incident and services that may beneeded, the CISD may be activated either during or after a critical incident.

(c) All Members shall recognize incidents that may need a CISD.

(d) Once an incident has been identified as a critical incident, a CISD shall be initiatedas soon as practicable.

(e) Debriefing may be conducted at any location where there is ample space, privacy,and freedom from distractions.





(f) Consideration shall be given to the inclusion of responders from other agencies whowere involved in the incident.

(g) Any Member may request peer support or professional help as needed, on anindividual basis.

829.4.2 CISD PROVIDERS

(a) CISD providers shall include mental health professionals and peer support Members.

(b) The duties and responsibilities of mental health professionals shall include thefollowing:

1. Provision of supervision and advise on all clinical aspects of the program.

2. Ensure the quality of CISD services.

3. Provision of clinical support and program guidance to the CISD committee andpeer support personnel.

4. Assistance in the selection of new peer support personnel.

5. Provision of guidance to peer support personnel.

6. Assistance in training peer support personnel and with continuing education.

7. Provision of advise on the development of policy and written operational CISDprotocols.

(c) Mental health professionals involved in the CISD program shall have the followingqualifications:

1. Be a licensed mental health professional.

2. Be trained and experienced in a recognized CISD model.

3. Demonstrate experience in counseling emergency services personnel.

(d) The duties and responsibilities of peer support Members shall include the following:

1. Provision of assistance and support to the CISD mental health professionals asnecessary.

2. Provision of referrals to mental health professionals, where appropriate.

3. Provision of support and basic education to members and their families.

4. Serve as a CISD provider with mental health professionals.

5. Completion of the training and supervision necessary for the role.

(e) Members involved in the CISD program as peer support personnel shall have thefollowing qualities:

1. Good negotiation skills.





2. Ability to communicate effectively.

3. The respect and trust of peers.

4. Ability to maintain confidentiality.

5. Ability to adhere to established limits and criteria.

6. Ability to learn about the psycho-social process.

7. Good listening skills.

8. Good rapport with fellow emergency workers.

9. Sensitivity to the problems of others.

10. Be an emergency service provider or a member of a related service.

11. Possess experience and knowledge about the types of incidents and situationsto which members may be exposed.

(f) Peer support personnel shall participate in both initial and continuing education andtraining regarding CISD principles and procedures.

829.5 DEBRIEFING

(a) The form of CISD used shall be selected based upon how early the intervention isactivated and the nature of the incident.

1. The use of one format shall not preclude the use of others for the same criticalincident.

(b) Common formats for CISD may include:

1. On-scene debriefing: Peer support personnel or mental health professionalsrespond to the scene as observers and advisers to monitor for the developmentof acute reactions. They may offer encouragement and support, monitor the well-being of personnel and permit individual discussion of feelings and reactions.

2. Initial defusing: This usually occurs within a few hours of the incident andis generally facilitated by peer support personnel. It is an informal processencouraging open and free expression of feelings without a critique of theincident. The purpose is to stabilize involved Members so they can go home orreturn to service.

3. Formal debriefing: Debriefing led by a CISD program mental healthprofessional and peer support personnel that usually occurs 24 to 48 hours afterthe conclusion of the incident. Members involved in the critical incident are giventhe opportunity for free expression of feelings. This expression should be metwith acceptance, support, and understanding.





4. Follow-up debriefing: When necessary, follow-up may be facilitated by theCISD mental health professional and peer support personnel several weeks ormonths after a critical incident. The main purpose is to resolve any issues orproblems that were not initially resolved. The follow-up debriefing may includethe entire group or a portion of those originally involved.

(c) Regardless of the type of debriefing, CISD shall not be a critique of District operationsat the incident.

1. The CISD shall provide a setting iwhereMembers may discuss their feelings andreactions as a means to reduce the stress resulting from exposure to criticalincidents.

2. Performance issues shall not be discussed during the debriefing.

(d) No one has rank during a debriefing process. Everyone is equal.

(e) Should Members feel a need for additional assistance following anyintervention, contact may be made with peer support personnel or a CISD committeemember to obtain information regarding a referral.

829.6 ATTENDANCE

(a) Only those involved in the incident and CISD team members shall be present.

(b) Members directly exposed to the traumatic aspects of an incident shall be encouragedto participate in CISD.

(c) Under special circumstances, the supervising officer may make attendancemandatory.

1. Even when attendance is mandatory, Members shall not be obligated to speakor express their feelings during the CISD.

(d) During debriefings, Members involved shall be out of service with radios, pagers, orother distractions turned off.

829.7 ROTATION OF PERSONNEL

(a) Incident Commanders shall minimize Members’ exposure during critical incidentsby rotating or removing initial responding personnel from the immediate scene andreassigning them to less stressful operations as soon as possible.

(b) Members directly involved in critical incidents shall be considered a high priority forimmediate reassignment or removal from the scene.

1. Relief from duty may also be considered.

(c) Trained peer support personnel may make a request to their Captain or Lieutenant orBattalion Chief for relief or reassignment during a shift to participate in CISD activities.

(d) The peer support personnel shall provide a number of on-scene services, includingon-site evaluation, encouragement, and consultation.





(e) They shall be considered an available resource for assignment to rehab, medical, orother areas as needed.

(f) Circumstances of a critical incident may result in a recommendation that individualsor companies be taken out of service.

1. The Battalion Chiefshall make the appropriate arrangements.

(g) Under no circumstances shall being taken out of service to be construed as criticalor negative.

(h) Personnel taken out of service shall be viewed as deserving of the same considerationas an injured firefighter.

829.8 CONFIDENTIALITY

(a) The District shall consider all CISD interventions, regardless of type, as strictlyconfidential.

1. Notes, other than those specifically identified in this policy, shall be prohibited.

2. No audio or video recording shall be made without the express consent of allparticipants.

(b) Exceptions to confidentiality shall be when:

1. There is reasonable evidence to assume a risk of harm to the Member or toothers.

(a) When the risk is to another person, that person is identifiable, and thereare means to contact the person.

2. Participants divulge information included under any applicable state mandatoryreporting duties.

829.9 RECORD-KEEPING

(a) Following a CISD intervention, the committee chairperson shall prepare a summaryreport and forward it to the CISD program committee for statistical record-keeping.

(b) The report shall be limited to the following information:

1. Incident date and time.

2. Brief description of incident facts.

3. Date of intervention and location.

4. Names of CISD members conducting the intervention.

5. Numbers of participants from each agency involved.

(c) Names of participants shall not be recorded.

Policy




Conduct and Behavior - 366

Conduct and Behavior830.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements to prevent activities or behaviors that maylead to disciplinary actions or dismissal.

830.2 POLICYThe District Members shall strive to attain the highest professional standard of conduct anddischarge their duties in a courteous and professional manner.

830.3 PROFESSIONAL CONDUCT

(a) All Members shall be governed by the ordinary and reasonable rules of behaviorobserved by law-abiding and self-respecting citizens and shall conduct themselves atall times in such manner as to reflect favorably on the District.

(b) Conduct unbecoming of a Member shall include that which discredits the District orthe person as a Member of the District or which impairs the operation or efficiency ofthe District or its Members.

(c) All Members shall conduct themselves in a manner that will not impair the good orderand discipline of the District.

(d) Members shall not, while on-duty, indulge in hazing or bullying; offensive, obscene oruncivil language; verbal or physical altercations or threats thereof; or conduct whichmight cause injury to another person.

(e) All Members of the District shall be familiar with the expected standard of behavior,both on- and off-duty.

830.4 TRUTHFUL

(a) Membbers shall be truthful in all official verbal and written communications andreports.

(b) Members shall be truthful in any court-related testimony or agency investigations.

830.5 INTERACTION WITH THE PUBLIC

(a) In the performance of their duties, Members shall be courteous and tactful to the public.

(b) They shall control their tempers, exercise reasonable patience and discretion, andshall not engage in any argumentative discussions even when provoked.

(c) In the performance of their duties, Members shall not:

1. Use coarse, violent, profane or insolent language or gestures.

2. Express prejudice concerning race, religion, politics, gender, age, physical ormental disability or other medical condition, sexual orientation, marital status,national origin, lifestyle, or similar personal characteristics.


Conduct and Behavior



830.6 COURTESY TO MEMBERS

(a) Members shall be courteous and respectful in their relations with all members ofthe District.

(b) Members shall not:

1. Use coarse, violent, profane or insolent language or gestures.

2. Express prejudice concerning race, religion, politics, gender, age, physical ormental disability or other medical condition, sexual orientation, marital status,national origin, lifestyle or similar personal characteristics.

830.7 CONFORMANCE TO LAWSMembers shall obey all laws of the United States and of any state and local jurisdiction in whichthe Member is present.

830.8 DEROGATORY OR MALICIOUS STATEMENTS

(a) Members shall not be a party to any malicious gossip, report, or activity which wouldtend to disrupt District morale or bring discredit to the District or any Member thereof.

(b) Member questions concerning District policy, activities, officers, and/or safety issuesshall be submitted by official written communication to the Member’s immediatesupervisor unless the concern is with said supervisor.

1. When the concern is with the Member's immediate supervisor the concern shallbe submitted as official written communication to the next higher ranking officer.

830.9 POLITICAL ACTIVITY

(a) Members shall not engage in political activities of any kind while on-duty.

(b) Members shall be prohibited from engaging in any political activity off-duty whilewearing any uniform items or equipment that may identify them as Members ofthe District.

830.10 SEXUAL ACTIVITY

(a) Members shall not engage in any sexual activity while on-duty.

(b) This shall include use of any electronic device to communicate or receive messages,photos, or any other content of a sexual or provocative nature.

830.11 ILLEGAL GAMBLING

(a) Members shall not engage or participate in any form of illegal gambling at any timewhile on- duty.

(b) This shall include accessing gaming websites from computers or any electronic device,whether District-issued or owned by the Member.





830.12 GIFTS AND GRATUITIES

(a) Members shall not solicit or accept any gift, including money, tangible or intangiblepersonal property, or any service, gratuity, favor, entertainment, hospitality, loan,promise, or any other thing of value from any person, business, or organization that isdoing business with, or seeking to do business with, the District.

(b) When it may reasonably be inferred that the person, business, or organization seeksto influence the actions of a Member or seeks to affect the performance of a Memberwhile on-duty, the incident shall be immediately reported to the next level supervisor.

830.13 OFFERS OF DONATIONS AND GIFTS OF THE HEART

(a) Members approached with monetary donations following major disasters shall directthe person or entity to the Administration Division for instruction on proper ways todonate.

(b) At no time shall a Member accept any monetary donation from the public.

(c) When a citizen offers a gift of a non-monetary nature, such as food or product, the giftshall be placed in an area of the station or office to be shared by all Members.

(d) At no time shall a Member consider a gift of the heart as a personal present.

830.14 ABUSE OF POSITION

(a) Members shall not use their official position, official identification cards, or badges toavoid the consequences of illegal acts or for other non-work-related personal gain.

(b) Members shall not lend to another person their identification cards or badges, or permittheir identification cards or badges to be photographed or reproduced without theapproval of the Fire Chief.

(c) Members shall not authorize the use of their names, photographs, or official titlesidentifying them as District Members (e.g., in connection with testimonials oradvertisements of any commodity or commercial enterprise) without the approval ofthe Fire Chief.

830.15 CONFLICTS OF INTEREST

(a) Members shall conduct business within guidelines that prohibit actual or potentialconflicts of interest.

(b) An actual or potential conflict of interest shall occur when a Member is in a position toinfluence a decision that may result in personal gain for that Member or for a relativeas a result of Travis County ESD #1's business dealings.

(c) For the purposes of this policy, a relative shall be any person who is related by bloodor domestic partnership, or whose relationship with the Member is similar to that ofpersons who are related by blood or domestic partnership.

(d) No "presumption of guilt" shall be created by the mere existence of a relationship withoutside firms.





1. When Members have any influence on transactions involvingpurchases, contracts, or leases, they shall disclose to the Fire Chief's Officeof Travis County ESD #1 as soon as possible the existence of any actual orpotential conflict of interest so that safeguards can be established to protect allparties.

(e) Personal gains may result not only in cases where a Member or relative has asignificant ownership in a firm with which Travis County ESD #1 does business, butalso when a Member or relative receives any kickback, bribe, substantial gift, or specialconsideration as a result of any transaction or business dealings involving TravisCounty ESD #1.

830.16 PUBLIC STATEMENTS AND APPEARANCES

(a) Members shall not address public gatherings, appear on radio or television, prepareany articles for publication, act as correspondents to a newspaper or periodical,or release or divulge investigative information or information on any other matterof theDistrict while presenting themselves or in any way identifying themselves asrepresenting the District, without the approval of the Fire Chief.

Policy




Interaction with the Public - 370

Interaction with the Public831.1 PURPOSEThe purpose of this policy is to provide requirements for Member interactions with the public.

831.2 POLICYIn the performance of their duties, Members shall:

(a) Be courteous and tactful to the public .

(b) Control their tempers and exercise reasonable patience and discretion.

(c) Not engage in any argumentative discussions even when provoked.

(d) Not use coarse, violent, profane, or insolent language or gestures.

(e) Not express predjudice concerning race, religion, politics, sex, age, physical ormental disability or medical condition, sexual orientation, marital status, nationalorigin, lifestyle, or similar personal characteristics.

Policy




Personal Projects On-Duty - 371

Personal Projects On-Duty832.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the specific requirements in which privileges may begranted to conduct some personal projects while on-duty.

832.2 POLICY

(a) Travis County Emergency Services District #1 may grant privileges to Members toconduct personal projects while on-duty in some circumstances.

(b) Firefighters assigned to a fire station may experience downtime during their shift andhave an opportunity to engage in some personal projects. When this opportunityarises, permission may be granted, subject to the following conditions:

1. Personal projects shall not interfere with emergency response demands.

2. Personal projects shall not interfere with other assigned station duties.

3. At their discretion, the officer or Battalion Chief in the Member's chain ofcommand may deny or revoke permission for a personal project while on-duty.

4. District equipment or resources shall not be used for personal projects.

5. Office supplies and office equipment (e.g., copiers, fax machines) shall not beused for personal projects.

6. Al1 District policies shall be adhered to while engaged in the personal project.

7. All work duties, training, and assignments shall be completed before work onpersonal projects may begin.

(a) All personal projects shall require the approval of the Member's immediatesupervisor.

832.3 PROHIBITED PERSONAL PROJECTSFor the purposes of this policy, the following personal projects shall be prohibited:

(a) Any project for which someone other than the District is compensating the Member.

(b) Any project that has the potential to cause injury or illness to anyone, or the potentialto create risk or liability for District.

Policy




On-Duty Voting in Statewide Elections - 372

On-Duty Voting in Statewide Elections833.1 PURPOSE AND SCOPEAlthough Members are encouraged to use alternative voting methods, such as absentee ballots orearly voting, this policy provides requirements to enable Members to vote in all statewide elections.

833.2 POLICYTravis County Emergency Services District #1 shall provide Members a reasonable opportunityto vote in all statewide elections.

833.3 PROCEDURES

(a) Members scheduled to be at work during that time may take up to two hours off tovote without losing any pay (Tex. Elec. Code § 276.004).

(b) Members needing time off to vote shall notify their supervisor at least two workingdays prior to the election.

(c) Supervisors shall allow Members time off to vote according to the following:

1. Members may take as much time as needed to vote but only two hours of thattime shall be paid.

2. Authorized time off for voting shall be at the beginning or end of a regular workshift, whichever permits the most free time for voting and the least time off fromthe regular working shift.

3. Members working 24-hour shifts ending on the day of the election shall not berelieved early to vote.

833.4 POSTED NOTICE

(a) The Operations Fire Chief shall ensure that any required notice informing Membersof their voting rights under state law is conspicuously posted not less than 10 daysbefore every statewide election.

(b) The notice shall be posted in all fire stations and at all District fire facilities.

(c) Notices from the Texas Secretary of State may be used for this purpose.

Policy




Political Activity - 373

Political Activity834.1 PURPOSEThe purpose of this policy is to document the political activies from which TCESD #1 Membersare restricted.

834.2 POLICY

(a) Travis County Emergency Services District #1 Members shall not be appointed orretained on the basis of their political support or activities.

(b) Members shall be encouraged to vote and to exercise other prerogatives of citizenshipconsistent with state and federal law and these policies.

(c) Members shall not:

1. Publicly endorse or campaign in any manner for any person seeking TravisCounty, Lago Vista, Jonestown,or Point Venture office.

2. Use his/her position or office to coerce political support from Members orcitizens.

3. Use his/her official authority or influence to interfere with or affect the result of acampaign issue, an election, or nomination for public office.

4. Make, solicit, or receive any contribution to campaign funds of anycandidate, directly or indirectly through an organization or association, forthe Travis County Commissioner's Court, City Council of Lago Vista, CityCouncil of Jonestown, or City Council of Point Ventrure or take part in themanagement, affairs, or political campaign of any such candidate; providednothing herein shall infringe the constitutional rights of a Member to express his/her opinions and to cast his/her vote.

5. Use working hours or District property to be in any way concerned with solicitingor receiving any subscription, contribution,or political service to circulatepetitions or campaign literature on behalf of an election issue or candidate forpublic offfice in any jurisdiction.

6. Contribute money, labor, time, or other valuable thing to any person for TravisCounty or Jonestown, Lago Vista, or Point Venture city election purposes.

7. Hold an appointive or elective office of public trust where service would constituea direct conflict of interest with TCESD #1 employment, e.g., City of LagoVista, Jonestown, or Point Venture City Councils, Travis County Commissioner'sCourt, Lago Vista ISD, Leander ISD.

(a) Upon becoming a candidate or otherwise deciding to seek or assume suchan office, a Member shall immediately resign or shall be dismissed uponfailure to do so.

Policy




Member Speech, Expression, and SocialNetworking - 374

Member Speech, Expression, and SocialNetworking835.1 PURPOSE AND SCOPEThis policy is intended to address issues associated with Member use of social networking sitesand to provide requirements for the regulation and balance of Member speech and expressionwith the needs of the District.

Nothing in this policy is intended to prohibit or infringe upon any communication, speech orexpression that is protected or privileged under law. This includes speech and expressionprotected under state or federal constitutions as well as labor or other applicable laws. Forexample, this policy does not limit a Member from speaking as a private citizen, including actingas an authorized member of a recognized bargaining unit, about matters of public concern, suchas misconduct or corruption.

Members are encouraged to consult with their supervisor regarding any questions arising fromthe application or potential application of this policy.

835.1.1 APPLICABILITYThis policy shall apply to all forms of communication including, but not limited to, film, video, printmedia, public or private speech, and use of all Internet services, including the Web, email, filetransfer, remote computer access, news services, social networking, social media, instantmessaging, blogs, forums, video, and other file-sharing sites.

835.2 POLICY

(a) Due to the nature of the work and influence associated with the fire profession, it shallbe necessary that Members of this District be subject to certain reasonable limitationson their speech and expression.

(b) To achieve its mission and efficiently provide service to the public, Travis CountyEmergency Services District #1shall carefully balance the individual Member’s rightsagainst the District's needs and interests when exercising a reasonable degree ofcontrol over its members’ speech and expression.

835.3 SAFETY

(a) Members shall therefore not disseminate or post any information on any forumor medium that could reasonably be anticipated to compromise the safety of anyMember, a Member’s family or associates.

835.4 PROHIBITED SPEECH, EXPRESSION, AND CONDUCT

(a) To meet the District's safety, performance, and public-trust needs, the following shallbe prohibited unless the speech is otherwise protected (for example, a Member


Member Speech, Expression, and Social Networking



speaking as a private citizen, including acting as an authorized member of arecognized bargaining unit, on a matter of public concern):

1. Speech or expression made pursuant to an official duty that tends to compromiseor damage the mission, function, reputation or professionalism of Travis CountyEmergency Services District #1 or its Members.

2. Speech or expression that, while not made pursuant to an official duty, issignificantly linked to, or related to, Travis County Emergency Services District#1 and tends to compromise or damage the mission, function, reputationor professionalism of Travis County Emergency Services District #1 or itsMembers. Examples may include:

(a) Statements that indicate disregard for the law of the state or U.S.Constitution.

(b) Expression that demonstrates support for criminal activity.

(c) Participation in sexually explicit photographs or videos for compensationor distribution.

3. Speech or expression that could reasonably be foreseen as having a negativeimpact on the credibility of the Member as a witness. For example, postingstatements or expressions to a website that glorify or endorse dishonesty,unlawful discrimination or illegal behavior.

4. Speech or expression of any form that could reasonably be foreseen as havinga negative impact on the safety of the Members of the District.

5. Speech or expression contrary to the canons of the Firefighters' Code of Ethicsas adopted by Travis County Emergency Services District #1.

6. Use or disclosure, through whatever means, of any information, photograph,video, or other recording obtained or accessible as a result of employment withthe District for financial or personal gain, or any disclosure of such materialswithout the express authorization of the Fire Chief or the authorized designee.

7. Posting, transmitting, or disseminating any photographs, video, or audiorecordings, likenesses or images of District logos, emblems, uniforms, badges,patches, marked vehicles, equipment, or other material that specificallyidentifies Travis County Emergency Services District #1 on any personalor social networking or other website or web page, without the expressauthorization of the Fire Chief.

8. Accessing websites for non-authorized purposes, or use of any personalcommunication device, game device, or media device, whether personallyor District-owned, for personal purposes while on-duty, except in the followingcircumstances:





(a) When brief personal communication may be warranted by thecircumstances (e.g., inform family of extended hours).

(b) During authorized breaks; however, such usage shall be limited as muchas practicable to areas out of sight and sound of the public and shall notbe disruptive to the work environment.

(b) Members shall take reasonable and prompt action to remove any content, includingcontent posted by others, that is in violation of this policy from any web page or websitemaintained by the member (e.g., social or personal website).

835.4.1 UNAUTHORIZED ENDORSEMENTS AND ADVERTISEMENTS

(a) Although Members are not restricted from engaging in the following activities as privatecitizens or as authorized members of a recognized bargaining unit, Members shall notrepresent Travis County Emergency Services District #1 or identify themselves in anyway that could be reasonably perceived as representing Travis County EmergencyServices District #1 in order to do any of the following, unless specifically authorizedby the Fire Chief:

1. Endorse, support, oppose, or contradict any political campaign or initiative.

2. Endorse, support, oppose, or contradict any social issue, cause or religion.

3. Endorse, support, or oppose any product, service, company or other commercialentity.

4. Appear in any commercial, social, or nonprofit publication or any motion picture,film, video, public broadcast, or on any website.

(b) Additionally, when it can reasonably be construed that a Member, acting in his/her individual capacity or through an outside group or organization (e.g., bargaininggroup), is affiliated with this District the Member shall give a specific disclaimingstatement that any such speech or expression is not representative of Travis CountyEmergency Services District #1.

(c) Members shall retain the right to vote as they choose, to support candidates of theirchoice, and to express their opinions as private citizens, including as authorizedmembers of a recognized bargaining unit, on political subjects and candidates at alltimes while off-duty.

(d) However, Members shall not use their official authority or influence to interfere with oraffect the result of an election or a nomination for office.

(e) Members shall be prohibited from directly or indirectly using their official authority tocoerce, command, or advise another Member to pay, lend or contribute anything ofvalue to a party, committee, organization, agency, or person for political purposes (5USC § 1502).





835.4.2 POLITICAL ACTIVITY

(a) No Member shall be prohibited from engaging in political activity, unless otherwiseprohibited by law, in violation of District policy, or any time a Member is on-duty orin uniform.

(b) Members shall not be coerced or required to engage in political activity.


(a) Members shall forfeit any expectation of privacy with regard to emails, texts,or anything published, shared, transmitted, or maintained through file-sharingsoftware or any Internet site that is accessed, transmitted, received or reviewed onany District technology system.

(b) The District shall reserve the right to access, audit, and disclose for whatever reason,any message, including attachments, and any information accessed, transmitted,received or reviewed over any technology that is issued or maintained by the District,including the District email system, computer network, or any information placed intostorage on any District system or device.

(c) This shall include records of all keystrokes or Web-browsing history made atany District computer or over any District network.

(d) Access to a database, service, or website requiring a username or password shall notcreate an expectation of privacy if it is accessed through District computers, electronicdevices or networks.

835.6 CONSIDERATIONS

(a) To determine whether to grant authorization of any speech or conduct that is prohibitedunder this policy, the factors that the Fire Chief or the authorized designee shallconsider include:

1. Whether the speech or conduct negatively affects the efficiency of deliveringpublic services.

2. Whether the speech or conduct is contrary to the good order of the District orthe efficiency or morale of its Members.

3. Whether the speech or conduct reflects unfavorably upon the District.

4. Whether the speech or conduct negatively affects the Member’s appearance ofimpartiality in the performance of his/her duties.

5. Whether similar speech or conduct has been previously authorized.

6. Whether the speech or conduct may be protected and outweighs any interestof the District.

835.7 TRAININGSubject to available resources, the District shall provide training regarding Member speech andthe use of social networking to firefighters and supervisors.





Policy




Smoking and Tobacco Use - 379

Smoking and Tobacco Use836.1 PURPOSE AND SCOPE

This policy establishes required limitations on smoking and the use of tobacco products byMembers during the Member's term of employment with TCESD #1.

For the purposes of this policy, smoking and tobacco use includes but is not limited to, any tobaccoproduct, such as cigarettes, cigars, pipe tobacco, snuff, tobacco pouches, and chewing tobacco,as well as any device intended to simulate smoking, such as an electronic cigarette or personalvaporizer.

836.2 POLICY

(a) Smoking and tobacco use shall be prohibited by all Members in all District facilities,buildings, and vehicles, and as further outlined in this policy during the Member's termof employment with TCESD #1.

(b) Smoking and tobacco use shall be prohibited by visitors in all District facilities,buildings, and vehicles.

836.3 SMOKING AND TOBACCO USE

(a) Smoking and tobacco use by all Members shall be prohibited during the Member'sterm of employment with TCESD #1.

(b) Each Member shall ensure that no person under his/her supervision smokes or usesany tobacco product .

Policy




Security Inspections - 380

Security Inspections837.1 PURPOSE AND SCOPEThis policy provides requirements for the maintenance of the work environment free from illegaldrugs, alcohol, illegal firearms, explosives, or other improper materials.

837.2 POLICY

(a) The District shall require the cooperation of all Members in the administration of thispolicy.

(b) Desks, lockers, and other storage devices may be provided for the convenience ofMembers but shall remain the sole property of Travis County ESD #1.

(c) Accordingly, they, as well as any articles found within them, may be inspected by anyagent or representative of Travis County ESD #1 at any time, either with or withoutprior notice.

Policy




Drug- and Alcohol-Free Workplace - 381

Drug- and Alcohol-Free Workplace838.1 PURPOSE AND SCOPETravis County Emergency Services District #1 prohibits the use of drugs and alcohol in theworkplace in order to provide a safer work environment for Members and to protect the public’ssafety and welfare.

This policy applies to all Members when they are on District property or whenperforming District related business elsewhere.

838.2 GENERAL POLICY

(a) Travis County Emergency Services District #1 shall provide a drug- and alcohol-freeworkplace for all Members.

(b) The District shall explicitly prohibit:

1. Use, possession, solicitation for, or sale of narcotics or other illegal drugs,alcohol, or prescription medication without a prescription on District or customerproperty or while performing an assignment.

2. Impairment or under the influence of legal or illegal drugs or alcohol away fromthe District or customer premises, if such impairment or influence adverselyaffects the Member's work performance, the safety of the Member or of others,or puts at risk the District's reputation.

3. Possession, use, solicitation for, or sale of legal or illegal drugs or alcohol awayfrom the District or customer premises, if such activity or involvement adverselyaffects the Member's work performance, the safety of the Member, of others, orputs at risk the District's reputation.

4. The presence of any detectable amount of prohibited substances in theMember's system while at work, while on the premises of the District or itscustomers, or while on District business.

5. "Prohibited substances" shall include illegal drugs, alcohol, tobacco, orprescription drugs not taken in accordance with a prescription given to theMember.

838.3 POLICY

(a) Alcohol and drug use in the workplace or on District time shall not be tolerated (41USC § 8103).

(b) Members who have consumed an amount of an alcoholic beverage or taken anymedication, or combination thereof, that would tend to adversely affect their mental orphysical abilities shall not report for duty.

1. Affected Members shall notify the Fire Chief or appropriate supervisor as soonas the Member is aware that he/she will not be able to report to work.


Drug- and Alcohol-Free Workplace



2. When the Member is unable to make the notification, every effort shall be madeto have a representative contact the supervisor in a timely manner.

3. When the Member is adversely affected while on-duty, he/she shall beimmediately removed and released from work (see the Work Restrictions sectionin this policy).

838.3.1 USE OF MEDICATIONS

(a) Members shall avoid taking any medications that will impair their ability to safely andcompletely perform their duties.

1. Any Member who is medically required or has a need to take any suchmedication shall report that need to his/her immediate supervisor prior tocommencing any on-duty status.


(a) Members shall come to work in an appropriate mental and physical condition.

(b) Members shall be prohibited from purchasing, manufacturing, distributing, dispensing,possessing, or using controlled substances or alcohol on District premises oron District time (41 USC § 8103).

(c) The lawful possession or use of prescribed medications or over-the-counter remediesshall be excluded from this prohibition.

(d) Members shall notify a supervisor immediately when they observe behavior or otherevidence they believe demonstrates that a fellow Member poses a risk to the healthand safety of the Member or others due to drug or alcohol use.

(e) Members shall notify their immediate supervisors of any criminal drug statuteconviction for a violation occurring in the workplace no later than five days after suchconviction (41 USC § 8103).

838.5 EMPLOYEE ASSISTANCE PROGRAM

(a) There may be available a voluntary employee assistance program to assist those whowish to seek help for alcohol and drug problems (41 USC § 8103).

(b) Insurance coverage providing treatment for drug and alcohol abuse also may beavailable.

(c) Members may contact the Department of Human Resources, their insurance providersor the employee assistance program for additional information.

(d) Members shall seek assistance before alcohol or drug problems lead to performanceproblems.





838.6 WORK RESTRICTIONS

(a) When a Member informs a supervisor that he/she has consumed any alcohol, drug ormedication that may interfere with a safe and efficient job performance, the Membermay be required to obtain clearance from his/her physician before continuing to work.

(b) When the supervisor reasonably believes, based on objective facts, that a Member isimpaired by the consumption of alcohol or other drugs, the supervisor shall preventthe Member from continuing work and request that a Battalion Chief respond to thelocation of the impaired Member.

1. The Battalion Chief shall ensure the Member is transported to a safe locationand that the continuity of District operations is maintained.

838.7 DRUG TESTING

(a) Travis County Emergency Services District #1 shall conduct drug testing under anyof the following circumstances:

1. BI-YEARLY TESTING:

(a) Members shall submit for drug testing twice a year at a date set by the FireChief.

2. FOR CAUSE TESTING:

(a) The District may ask a Member to submit to a drug test at any time it feelsthat the Member may be under the influence of drugs or alcohol, including,but not limited to, the following circumstances:

1. Evidence of drugs or alcohol on or about the Member's person or inthe employee's vicinity,

2. Unusual conduct on the Member's part suggesting impairment orinfluence of drugs or alcohol,

3. Negative performance patterns, or excessive and unexplainedabsenteeism or tardiness.

3. POST-ACCIDENT TESTING:

(a) Any Member involved in a reportable on-the-job accident or injury undercircumstances that suggest possible use or influence of drugs or alcoholin the accident or injury event may be asked to submit to a drug and/oralcohol test.

(b) "Involved in an on-the-job accident or injury" shall mean not only the onewho was injured but also any Member who potentially contributed to theaccident or injury event in any way.

(c) If a Member is tested for drugs or alcohol outside of the employmentcontext and the results indicate a violation of this policy, the Member maybe subject to appropriate disciplinary action, up to and possibly includingdischarge from employment.





1. In such a case, the Member shall be given an opportunity to explainthe circumstances prior to any final employment action becomingeffective.

(d) Members with drug or alcohol problems that have not resulted in, and arenot the immediate subject of, disciplinary action may request approval totake unpaid time off to participate in a rehabilitation or treatment programthrough Travis County ESD #1’s health insurance coverage.

(e) Leave may be granted if the Member agrees to:

1. Abstain from use of the problem substance.

2. Abides by all Travis County ESD #1 policies, rules, and prohibitionsrelating to conduct in the workplace.

3. If granting the leave does not cause Travis County ESD #1 anyundue hardship.

(f) Under the Drug-Free Workplace Act, a Member who performs work fora government contract or grant shall notify Travis County ESD #1 of acriminal conviction for drug-related activity occurring in the workplace.

1. The report shall be made within five days of the conviction.\

(g) Members with questions on this policy or issues related to drug or alcoholuse in the workplace shall raise their concerns with their supervisor or theFire Chief without fear of reprisal.

(h) A supervisor or Battalion Chief may request a Member to submit to ascreening test under any of the following circumstances:

1. The supervisor or Battalion Chief reasonably believes, based upobjective facts, that the employee is under the influence of alcohol ordrugs that are impairing his/her ability to perform duties safely andefficiently.

2. During the performance of his/her duties, the Member drives a motorvehicle and becomes involved in an incident that results in bodilyinjury to him/herself or another person or substantial damage toproperty.

838.7.1 BATTALION CHIEF RESPONSIBILITY

(a) The Battalion Chief shall ensure written records are prepared documenting the specificfacts that led to the decision to request the test.

(b) The Battalion Chief shall inform the Member in writing of the following:

1. That tests shall be performed to detect either alcohol or drugs or both.

2. The result of the test shall not be admissible in any criminal proceeding againstthe Member.





3. The Member may refuse the test, but refusal may result in dismissal or otherdisciplinary action.

838.7.2 SCREENING TEST DISPOSITIONA Member may be subject to disciplinary action if he/she:

(a) Fails or refuses to submit to a screening test as requested.

(b) After taking a screening test that indicates the presence of a controlled substance, failsto provide proof, within 72 hours after being requested, that he/she took the controlledsubstance as directed, pursuant to a current and lawful prescription issued in his/hername.

(c) Violates any provisions of this policy.

838.8 COMPLIANCE WITH THE DRUG-FREE WORKPLACE ACT

(a) No later than 30 days following notice of any drug statute conviction for a violationoccurring in the workplace involving a Member, the District shall take appropriatedisciplinary action, up to and including dismissal, and/or requiring the Member tosatisfactorily participate in a drug abuse assistance or rehabilitation program (41 USC§ 8104).


(a) The District shall recognize the confidentiality and privacy due its Members.

(b) Disclosure of any information relating to substance abuse treatment, except on a need-to-know basis, shall only be with the express written consent of the Member involvedor pursuant to lawful process.

(c) The written results of any screening tests and all documents generated by theemployee assistance program shall be considered confidential medical records andshall be maintained separately from the Member’s other personnel files.

Policy




Personnel Complaints - 386

Personnel Complaints839.1 PURPOSE AND SCOPE

(a) This policy provides requirements for reporting, investigation and disposition ofcomplaints regarding the conduct of Members of this District and the service providedby this District.

(b) This policy shall not apply to any questioning, counseling, instruction, informal verbaladmonishment or other routine or unplanned contact of a Member in the normal courseof duty, by a supervisor or any other Member, nor shall this policy apply to a criminalinvestigation.

839.2 POLICY

(a) The District shall regard seriously all complaints regarding service provided bythe District and the conduct of its Members.

(b) The District shall accept and address all complaints of Member misconduct inaccordance with this policy and applicable federal, state and local law, municipal andcounty rules and the requirements of any collective bargaining agreements.

(c) The District shall ensure that the community can report misconduct without concernfor reprisal or retaliation.

839.3 PERSONNEL COMPLAINTS

(a) Personnel complaints consist of any allegation of misconduct or improper jobperformance by any Member that, if true, constitutes a violation of District policy, rule,or federal, state, or local law.

(b) Allegations or complaints may be generated internally or by the public.

(c) Inquiries about Member conduct or performance that, if true, do notviolate District policy or rule or federal, state, or local law, may be addressed informallyby a supervisor and shall not be considered a personnel complaint.

1. Such inquiries generally include clarification regarding policy, procedures, or theresponse to specific incidents by the District.

839.3.1 CLASSIFYING COMPLAINTS

(a) Personnel complaints shall be classified in one of the following categories:

1. Informal - A matter in which the Member’s Battalion Chief is satisfied thatappropriate action has been taken by a supervisor of rank greater than theaccused Member.

1. Formal - A matter in which a supervisor determines that further action iswarranted.


Personnel Complaints



(a) Such complaints may be investigated by a supervisor of rank greater thanthe accused Member or referred to the District designated representative,depending on the seriousness and complexity of the investigation.

1. Incomplete - A matter in which the complaining party either refuses to cooperateor becomes unavailable after diligent follow-up investigation.

(a) At the discretion of the assigned supervisor or thedesignated District representative, such matters need not be documentedas personnel complaints but may be further investigated or resolved asa complaint, depending on the seriousness of the complaint and theavailability of sufficient information.

839.4 AVAILABILITY AND ACCEPTANCE OF COMPLAINTS

839.4.1 AVAILABILITY OF COMPLAINT FORMS

(a) Personnel complaint forms shall be available and clearly visible in public accesslocations within District facilities.

(b) Forms shall also be available on the District website.

(c) Forms may also be available at other government offices and facilities.

(d) Personnel complaint forms in languages other than English may also be provided asdetermined necessary or practicable.

(e) Supervisors shall monitor public satisfaction or inquiries regarding the personnelcomplaint process and forward to the Battalion Chief any suggestions for improvementor changes.

839.4.2 SOURCES OF COMPLAINTS

(a) Members of the public may make complaints in any form, including in writing, by email,in person, or by telephone.

(b) Any District Member who becomes aware of alleged misconduct shall immediatelynotify a supervisor.

(c) Supervisors shall initiate a complaint based upon observed misconduct or receipt fromany source alleging the misconduct of a Member that, if true, may result in disciplinaryaction.

(d) Anonymous complaints and third-party citizen complaints shall be accepted andinvestigated to the extent that sufficient information is provided.

839.4.3 ACCEPTANCE OF COMPLAINTS

(a) All complaints shall be courteously accepted by any Member and promptly given tothe appropriate supervisor.

(b) Although written complaints are preferred, a complaint may also be filed verbally,either in person or by telephoning the District, and shall be accepted by any supervisor.





1. When a supervisor is not immediately available to take a verbal complaint, thereceiving Member shall obtain contact information sufficient for the supervisorto contact the complainant.

2. The supervisor, upon contact with the complainant, shall complete and submita complaint form as appropriate.

(c) Although not required, complainants shall be encouraged to file complaints in personso that proper identification, signatures, photographs or physical evidence may beobtained as necessary.

839.5 COMPLAINT DOCUMENTATION AND TRACKING

(a) Supervisors shall ensure that all formal and informal complaints are documented ona complaint form.

(b) The supervisor shall ensure that the nature of the complaint is defined as clearly aspossible.

(c) All complaints and inquiries shall be documented in a log that records and trackscomplaints.

1. The log shall include the nature of the complaint and the actions taken to addressthe complaint.

2. On an annual basis, the District shall audit the log and send an audit report tothe Fire Chief or the authorized designee.

839.6 DISCIPLINARY INVESTIGATIONSAll allegations of misconduct shall be investigated as follows:


(a) In general, the primary responsibility for the investigation of a complaint shall rest withthe Member’s immediate supervisor, unless the supervisor is the complainant, is theultimate decision-maker regarding disciplinary action, or has any personal involvementregarding the alleged misconduct.

(b) The Fire Chief or the authorized designee may direct investigation by anothersupervisor.

(c) A supervisor who becomes aware of alleged misconduct shall take reasonable stepsto prevent aggravation of the situation.

(d) Supervisors shall:

1. Make reasonable efforts to obtain names, addresses and telephone numbers ofadditional witnesses.

2. When appropriate, provide immediate medical attention and take photographsof alleged injuries as well as accessible areas of non-injury.

(e) When the nature of a complaint relates to sexual, racial, ethnic, or other forms ofprohibited harassment or discrimination, the supervisor receiving the complaint shall





promptly contact the Department of Human Resources and the Battalion Chief fordirection regarding his/her role in addressing the complaint.

(f) Supervisors who receive a citizen complaint that may be resolved immediately shalldo so.

1. Follow-up contact with the individual who made the complaint shall be madewithin 24 hours of the District receiving the complaint.

2. When the matter is resolved and no further action is required, the supervisorshall note the resolution on a complaint form and forward the form to the BattalionChief.

(g) Unresolved citizen complaints shall be forwarded to the Battalion Chief who shalldetermine whether to contact the person who made the complaint or assign thecomplaint to investigation.

(h) The supervisor shall ensure that the procedural rights of the accused Member arefollowed.

(i) Within three days after assignment, the complainant shall be informed of theinvestigator’s name and the complaint number.

(j) Interviews with the complainant shall be conducted during reasonable hours.

839.6.2 INVESTIGATION PROCEDURESThe following procedures shall be followed with regard to any accused Member subject toinvestigation by the District to ensure compliance with Texas law (Tex. Local Gov’t Code §143.312):

(a) Prior to any interview, the Member shall be informed of the nature of the investigation.

(b) Interviews with an accused Member shall be conducted during the Member's normallyassigned work hours and, when the Member is off-duty, the Member shall becompensated if required.

(c) An investigator may not interrogate a Member who is the subject of an investigationor conduct any part of the investigation at that Member’s home without that Member’spermission.

(d) No more than two interviewers shall ask questions of an accused Member to preventconfusion or misunderstanding.

(e) All interviews shall be for a reasonable period or duration and the Member’s personalneeds shall be accommodated.

(f) No Member shall be subjected to offensive or threatening language nor shall anypromises, rewards or other inducements be used to obtain answers.





1. Any Member who refuses to answer questions directly related to theinvestigation may be ordered to answer questions and subject to discipline forfailing to do so.

2. Nothing administratively ordered may be provided to a criminal investigator.

(g) When prior notification of intent to record an interrogation is given to the other party,either the investigator or the Member who is the subject of an interrogation may recordthe interrogation.

(h) If the Member has been previously interviewed, a copy of that recorded interview shallbe provided to the Member prior to any subsequent interview.

(i) A Member subjected to interviews that may result in punitive action shall have the rightto have a representative of his/her choosing during any interrogation.

1. However, in order to maintain the integrity of each individual Member’sstatement, involved Members shall not consult or meet with representatives orattorneys collectively or in groups prior to being interviewed.

(j) All Members shall provide complete and truthful responses to questions posed duringinterviews.

(k) No Member may be compelled to submit to a polygraph examination, nor shall anyrefusal to submit to such examination be mentioned in any investigation except asprovided for in Texas law (Tex. Local Gov’t Code § 143.313).

839.6.3 INVESTIGATION FORMAT

(a) Investigations of complaints shall be timely, detailed, complete, and follow this format:

1. Introduction - Include the identity of the Member, the identity of the assignedinvestigators, the initial date, and source of the complaint.

2. Synopsis - Provide a very brief summary of the facts giving rise to theinvestigation.

3. Summary of allegations - List the allegations separately, including applicablepolicy sections, with a very brief summary of the evidence relevant to eachallegation.

4. Evidence as to each allegation - Each allegation shall be set forth with thedetails of the evidence applicable to each allegation and include comprehensivesummaries of member and witness statements.

(a) Other evidence related to each allegation shall also be detailed in thissection.

5. Conclusion - A recommendation regarding further action or disposition shall beprovided.





6. Exhibits - A separate list of exhibits (e.g., recordings, photos, documents) shallbe attached to the report.

839.6.4 ADMINISTRATIVE LEAVE

(a) When a complaint of misconduct is of a serious nature, or when circumstances dictatethat permitting the accused to continue to work would adversely affect the missionof the District, the Fire Chief or the authorized designee may temporarily assign anaccused Member to administrative leave.

(b) The Fire Chief or the authorized designee shall notify the Department of HumanResources in writing of the Member’s administrative leave and the cause for the leave.

839.7 POST-INVESTIGATION PROCEDURES

(a) Upon completion, the report shall be forwarded to the Division Chief through the chainof command of the involved Member.

(b) Each level of command shall review and include their comments in writing beforeforwarding the report.

(c) The Division Chief may accept or modify the classification and recommendation fordisciplinary action contained in the report.

839.7.1 DIVISION CHIEF RESPONSIBILITIES

(a) Upon receipt of any completed personnel investigation, the Division Chief shall reviewthe entire investigative file, the Member’s personnel file, and any other relevantmaterials.

(b) The Division Chief may make recommendations regarding the disposition of anyallegations and the amount of discipline, if any, to be imposed.

(c) Prior to forwarding recommendations to the Fire Chief, the Division Chief mayreturn the entire investigation to the assigned investigator or supervisor for furtherinvestigation or action.

(d) When forwarding any written recommendation to the Fire Chief, the Division Chiefshall include all relevant materials supporting the recommendation.

1. Actual copies of a Member’s existing personnel file need not be provided andmay be incorporated by reference.

839.7.2 RESPONSIBILITIES OF THE FIRE CHIEF

(a) Upon receipt of any written recommendation for disciplinary action, the Fire Chief shallreview the recommendation and all accompanying materials.

1. The Fire Chief may modify any recommendation and/or may return the file tothe Fire Chief for further investigation or action.

(b) Once the Fire Chief is satisfied that no further investigation or action is required bystaff, the Fire Chief shall determine the amount of discipline, if any, to be imposed.





(c) In the event that disciplinary action is proposed, the Fire Chief shall provide theMember with written notice of the following information:

1. Access to all of the materials considered by the Fire Chief in recommending theproposed discipline.

2. An opportunity to respond orally or in writing to the Fire Chief within 10 days ofreceiving the notice.

(a) Upon a showing of good cause by the Member, the Fire Chief may granta reasonable extension of time for the Member to respond.

(b) If the Member elects to respond orally, the presentation shall be recordedby the District.

1. Upon request, the Member shall be provided with a copy of therecording.

(d) Once the Member has completed his/her response or when the Member has electedto waive any such response, the Fire Chief shall consider all information received inregard to the recommended discipline.

(e) The Fire Chief shall thereafter render a timely written decision to the Member andspecify the grounds and reasons for discipline and the effective date of the discipline.

1. Once the Fire Chief has issued a written decision, the discipline shall becomeeffective.

839.8 PRE-DISCIPLINE MEMBER RESPONSEThe pre-discipline process is intended to provide the accused Member with an opportunity topresent a written or oral response to the Fire Chief after having had an opportunity to review thesupporting materials and prior to imposition of any recommended discipline.

(a) The Member shall consider the following:

1. This response is not intended to be an adversarial or formal hearing.

2. Although the Member may be represented by an uninvolved representative orlegal counsel, the response is not designed to accommodate the presentationof testimony or witnesses.

3. The Member may suggest that further investigation may be conducted or theMember may offer any additional information or mitigating factors for the FireChief to consider.

4. In the event that the Fire Chief elects to engage in further investigation, theMember shall be provided with the results of such subsequent investigation priorto the imposition of any discipline.





5. The Member may thereafter have the opportunity to further respond orally orin writing to the Fire Chief on the limited issues of information raised in anysubsequent materials.

839.9 RESIGNATIONS/RETIREMENTS PRIOR TO DISCIPLINE

(a) In the event that a Member tenders a written retirement or resignation prior to theimposition of discipline, it shall be noted in the file.

(b) The tender of a retirement or resignation by itself shall not serve as grounds for thetermination of any pending investigation or discipline.

839.10 POST-DISCIPLINE APPEAL RIGHTS

(a) Members may appeal a suspension without pay, punitive transfer, demotion, reductionin pay or step, and termination from employment.

(b) The Member may appeal using the procedures established in any operative collectivebargaining agreement and/or personnel rules.

839.11 AT-WILL AND PROBATIONARY MEMBERS

(a) At-will and probationary Members may be disciplined and/or released fromemployment without adherence to any of the procedures set out in this policy andwithout notice or any cause at any time.

(b) These Members shall not be entitled to any rights under this policy.

(c) Any probationary period may be extended at the discretion of the Fire Chief when theMember has been absent for more than a week or when additional time to review themember is considered to be appropriate.

Policy




Grievance Procedure - 394

Grievance Procedure840.1 PURPOSE AND SCOPEThis policy establishes requirements for resolving disputes or concerns regarding conditions ofemployment, unethical or wasteful conduct, or other inappropriate conduct.

This policy does not apply to:

(a) Complaints related to alleged acts of discrimination or harassment or complaints ofdiscrimination on the basis of other protected categories subject to the DiscriminatoryHarassment Policy.

(b) Complaints consisting of any alleged misconduct or improper job performance by anyMember that, if true, would constitute a violation of federal, state or local law, or aviolation of policy or the standards established in the Personnel Complaints Policy.

(c) Prohibitied adverse administrative actions taken for legitimate non-discriminatory ornon-retaliatory reasons, including for-cause discipline.

The procedures set forth herein shall supplement and not limit a Member’s access to otherapplicable remedies.Nothing in this policy shall diminish the rights or remedies of a Memberpursuant to any applicable federal law, provision of the U.S. Constitution, state law, local ordinanceor collective bargaining agreement.

840.1.1 GRIEVANCE DEFINED

(a) A grievance shall be defined as any difference of opinion concerning terms orconditions of employment or a dispute involving the interpretation or application of anyof the following documents:

1. A collective bargaining or meet-and-confer agreement.

2. Policy Manual.

3. Rules and regulations covering personnel practices or working conditions ofMembers.

4. Policy manual rules and regulations covering personnel practices or workingconditions of Members.

(b) A grievance shall include any claim of waste, abuse of authority, or grossmismanagement and any practice within the District which may pose a threat to health,safety, or security.

(c) Grievances may be brought by an individual Member or by a group representative.

840.2 POLICY

(a) The District shall address all grievances quickly and fairly without retaliation againsta Member who files a grievance, whether or not there is a basis for the grievance.


Grievance Procedure



(b) This policy shall not apply to complaints related to alleged acts of discrimination orharassment or complaints of discrimination on the basis of other protected categoriessubject to the Discriminatory Harassment Policy.

(c) This policy shall not apply to complaints consisting of any alleged misconduct orimproper job performance by any Member that, if true, constitutes a violation of federal,state, or local law, or a violation of District policy or the standards established in thePersonnel Complaints Policy.

(d) This policy shall not prohibit adverse administrative action taken for legitimate non-discriminatory or non-retaliatory reasons, including for-cause discipline.

(e) The procedures set forth herein shall supplement and not limit a Member’s access toother applicable remedies.

(f) Nothing in this policy shall diminish the rights or remedies of a Member pursuant to anyapplicable federal law, provision of the U.S. Constitution, state law, local ordinance,or collective bargaining agreement.

(g) Grievances shall be informally addressed in the first instance before resorting to theformal stage of the GRP.

840.3 RETALIATION PROHIBITED

(a) Members shall not retaliate against any person for reporting or making a complaintunder this policy or for opposing a practice believed to be improper, unethical, wasteful,or retaliatory or participating in any investigation pursuant to this policy or any otherpolicy in this Policy Manual (see the Anti-Retaliation Policy).

(b) Members found to be in violation of this policy shall be subject to discipline.

(c) Supervisors who condone or ignore violations of this policy or otherwise fail to takeappropriate action to enforce this policy shall be subject to discipline.

840.4 PROCEDUREExcept as otherwise required under a collective bargaining or meet-and-confer agreement,grievances as defined above shall be resolved using the following procedure.

840.4.1 COMMUNICATING GRIEVANCES

(a) Generally, any concern about a workplace situation shall be first raised with theMember’s immediate supervisor unless that supervisor is part of the Member’sconcern.

(b) It is recognized, however, that there may be occasions where the use of the normalchain of command may not be appropriate.

(c) Any Member who feels threatened in any manner or is otherwise concerned aboutreporting to his/her immediate supervisor may report this information directly to theFire Chief or Department of Human Resources without first reporting the informationto their immediate supervisor or following the chain of command.


Grievance Procedure



(d) This alternate process shall not be used to circumvent or avoid addressing issuesthrough the normal chain of command.

840.4.2 GRIEVANCE RECEIPT

(a) Upon receipt of an oral or written grievance, the receiving supervisor shall promptlydocument the grievance, initiate the investigative process, and ensure that theappropriate supervisor and the Department of Human Resources are notified.

(b) Investigations are generally more effective when the identity of the grieving Memberis known, permitting investigators to obtain additional information from the reportingMember. However, a grievance may be made anonymously.

1. All reasonable efforts shall be made to protect the reporting Member’s identity.

2. However, confidential information may be disclosed to the extent required bylaw or to the degree necessary to conduct an adequate investigation and makea determination regarding a grievance.

3. In some situations, the investigative process may not be complete unless thesource of the information and a statement by the Member is produced as partof the process.

(c) The supervisor receiving the grievance shall explain to the grieving Member how thematter will be addressed.

840.4.3 RESOLVING GRIEVANCES

(a) There shall be a clear distinction between the GRP and the Disciplinary Procedure.

1. When an individual has a personal grievance or complaint against the District oranother Member, the GRP shall be applied.

2. When management considers that an employee has transgressed the acceptedstandards of behavior, then the disciplinary procedures shall be applied.

(b) The Grievance Procedure shall apply to all current Members of Travis County ESD #1.

(c) In addition, in certain circumstances, it shall apply to Members who have leftemployment.

1. Former or exiting Members may be less likely to use the informal GPR orspecifically indicate they are raising a “grievance” or invoking a grievanceprocedure.

2. However, should former or exiting Members raise a written concern, problemor complaint about the District (for example in a resignation letter) the HumanResource Department shall be consulted as soon as possible for advice abouthow the complaint should be addressed.

(d) If in seven days, the grievance cannot be settled by the immediate supervisor, theMember may request a meeting with the Battalion Chief.

(e) If a successful resolution is not found with the Battalion Chief, the Member may requesta meeting with the Fire Chief.


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(f) If the Member and the Fire Chief are unable to arrive at a mutual solution, then theMember shall proceed as follows:

1. Submit a written statement of the grievance and deliver one copy to the FireChief and another copy to the immediate supervisor and include the followinginformation:

(a) The basis for the grievance.

(b) The remedy or goal sought by the grievance.

2. The Fire Chief shall receive the written grievance.

3. The Fire Chief, IAFF Local 4934 President, and the TCESD #1 Board Presidentshall review and analyze the facts or allegations and respond to the Memberwithin 14 calendar days.

4. The response shall identify any corrective measures or other remedies asappropriate.

5. The decision of the TCESD #1 Board shall be considered final.

840.4.4 TIME LIMITS

(a) The number of days referred to in this procedure shall be business days i.e. Mondayto Friday, not including weekends and Bank Holidays.

(b) Individual grievances shall be raised in a timely manner and no longer than 15 daysafter the decision that adversely impacted the individual.


840.5.1 MEMBER RESPONSIBILITIES

(a) Members shall act in good faith and refrain from filing trivial grievances or grievancesintended to harass or deflect scrutiny or blame to another Member.

(b) Members shall make reasonable efforts to verify facts before making a grievance.

(c) Members shall not report or threaten to report information or a grievance knowing itto be false, with willful or reckless regard for the truth or falsity of the information, orotherwise made in bad faith.

(d) When making a grievance, Members shall provide as much information as possibleand shall cooperate fully with all investigations.

(e) Members shall maintain the confidentiality of any statements made in conjunction withan active grievance pursuant to this policy.

(f) This provision shall not be intended to diminish a Member’s rights or remedies affordedby applicable federal law, constitutional provision, or collective bargaining or meet-and-confer agreement.


Grievance Procedure



(g) Any Member who believes that he/she has been subjected to reprisal or retaliationshall immediately report the matter to a supervisor in the Member’s chain of commandor to the Department of Human Resources.


(a) Supervisors shall make reasonable efforts to identify and remediate workplace issuesand bring about positive change in District before issues escalate to the grievancelevel.

(b) Once a Member makes the decision to file a grievance, supervisors shall:

1. Not attempt to discourage the Member.

2. Accept grievances.

3. Ensure that reasonable efforts are made to reach a prompt and fair resolution.

(c) Supervisory personnel shall:

1. Document all grievances received and all steps taken to resolve the issue.

2. Forward the documentation to the Administration Fire Chief through the chainof command.

3. Monitor the work environment to ensure that any Member making a grievanceis treated with respect and no differently than non-complaining Members.

4. Communicate to all Members the obligation not to engage in retaliation andfollow-up periodically with the grieving Member to ensure that retaliation is notoccurring.

840.5.3 COMMAND STAFF RESPONSIBILITIES

(a) Command staff shall ensure prompt resolution of all grievances, including thefollowing:

1. Timely grievance recognition and acceptance.

2. Appropriate documentation of the process and investigation.

3. Remediation of any inappropriate conduct or condition and the implementationof measures to minimize the likelihood of reoccurrence.

4. Timely communication of the outcome to the grieving Member.

840.5.4 GENERAL PRINCIPLES OF THE GRP

(a) Those responsible for administering the GRP shall bear in mind that the procedure isaimed at achieving a resolution at an early stage, rather than establishing innocenceor guilt.

(b) Where individuals believe they have a genuine grievance, they may seek advice fromtheir immediate officer.


Grievance Procedure



1. In most cases, where early advice is obtained and appropriate interventionsagreed, this often prevents a set of circumstances escalating and cansignificantly reduce any damage to Member/Member or Member/Managementrelations.

(c) A written record shall be produced, giving the outcome of all grievances and includes,where appropriate, conclusions and/or recommendations for action.

840.6 MEMBER REPRESENTATION

(a) Members shall be entitled to have representation during the grievance process andmay seek advice, counsel or the assistance of other Members or representatives intheir presentation of a grievance.

840.7 GRIEVANCE RECORDSAt the conclusion of the grievance process, all documents pertaining to the process shall beforwarded to the Fire Chief.

840.8 GRIEVANCE AUDITS

(a) The Fire Chief shall perform an annual audit of all grievances filed the previouscalendar year to evaluate whether any policy, procedure, or training changes may beappropriate.

(b) The Fire Chief shall record these findings in a confidential memorandum withoutincluding any identifying information from any individual grievance.

840.9 STAGES OF THE GRP

(a) There shall be four stages to the GRP.

(b) Each stage and action under the procedure shall be administered withoutunreasonable delay.

840.9.1 STAGE 1 - INFORMAL STAGE

(a) The aggrieved Member presents the problem to their Officer within 15 calendar daysof the incident occurrence.

1. This process shall be an informal discussion with their Officer.

(b) If the grievance relates directly to their Officer then the Members shall be free to raisethe issue with their Officers supervisor or another officer of similar rank.

(c) If the supervisor is unavailable or Member believes it would be inappropriate to contactthat person, the Member may present the problem to their Officers supervisor oranother officer of similar rank.

(d) The officer presented the problem shall respond to the problem within 15 calendardays.


Grievance Procedure



1. Appropriate management may be consulted within this time period, whennecessary.

(e) A written record shall be produced, giving the outcome of all grievances and shallinclude, where appropriate, conclusions and/or recommendations for action.

(f) Where a resolution is agreed by the Officer and Member at the informal stage, theOfficer shall arrange a follow-up meeting with the Member to ensure that there are nounresolved matters to be attended within 30 days from the resolution decision.

(g) Officers shall make and retain their own notes regarding any informal grievances whichshall be kept confidential.

840.9.2 STAGE 2 - FORMAL STAGE

(a) If the Member is not satisfied with the reply from their Officer or another person, theymay proceed to Stage 2 - Formal Stage, within 15 days of the informal resolution.

(b) At this stage, the grievance shall be documented in writing (Appendix GRP 1).

(c) An official of the local union, or a fellow Member, may represent the aggrieved Memberand address the matter on their behalf.

(d) The Officer taking the formal report shall arrange a GRP Meeting within 15 days ofreceiving written notification of a grievance.

(e) The Member shall be given a written decision, with rationale, within 15 days of theGRP Meeting.

840.9.3 STAGE 3 - APPEAL STAGE

(a) If the Member remains dissatisfied with the decision at Stage 2 - Formal Stage, theymay appeal and request a Member Relations Committee to review the grievance within15 days in writing.

(b) The aggrieved Member shall be invited, in writing, to attend the appeals meeting.

(c) They shall take all reasonable steps to attend.

(d) They shall be given the date, time, and location of the meeting and informed of theirright to be represented by their local union official or fellow Member.

(e) The Appeal Meeting shall be heard within 15 days by the Member RelationsCommittee which is made up of a peer ESD Board (Appendix GRP 2).

(f) The Chair of the peer ESD board shall be given the authority to review and changethe original decision.

(g) Their decision, with rationale, shall be presented in writing within 15 days.

840.9.4 SECOND APPEAL STAGE

(a) In serious or exceptional cases, there shall be provision for a second Appeal Meetingstage.


Grievance Procedure



(b) Members unsatisfied with the first Appeal Meeting may apply, in writing, to the FireChief for a Second Appeal Meeting.

(c) The Fire Chief shall be the highest tier in the GRP and his/her decision is final.

840.10 ESTABLISHING A GRIEVANCE

(a) The GRP shall not address individual employment issues which may causegrievances.

(b) The GRP shall address any workplace related issue for which there is not a separateand specific policy or procedure in place.

(c) The GRP shall not be used where:

1. The matter involves a disciplinary issue, which shall be addressed in accordancewith the Disciplinary Procedures.

2. The Member's grievance relates to their salary grade, in which case the jobevaluation procedure shall be used.

3. The grievance relates to harassment and bullying.

(d) Travis County ESD #1's Disciplinary Procedures shall be used.

840.11 INVOLVED PARTIES

(a) Where a grievance is raised against an individual or group of individuals, thoseperson(s) subject to the grievance shall be informed about the nature of the matterwithin 15 days of the grievance and shall be required to give their response to theissues raised as part of any investigation.

(b) They shall be regarded as Involved Parties throughout the process.

(c) The need to inform the Involved Parties within 15 days shall be the responsibility ofthe Officer who took the grievance.

(d) The issue shall remain among only the parties involved.

(e) Exceptional circumstances may arise giving cause to believe the aggrieved or otherInvolved Parties may cause harm to others, themselves or the organization.

1. In such exceptional circumstances, the Officer shall make an early disclosure tothe Fire Chief who shall determine any appropriate additional action.


(a) All GRP forms and any other papers, documents, or accounts connected with a GRPissue shall at all times be treated in confidence.

(b) It shall be accepted that in the process of resolving grievances, disclosure may bemade to suitably qualified personnel to ensure appropriate monitoring for training,development, and performance/policy issues.

(c) Where any person involved in this procedure willfully fails to maintain reasonableconfidentiality or seeks to influence any party to the grievance, may be interpreted as


Grievance Procedure



harassment, particularly if victimization results as a consequence and shall subject toDiscipline Procedures.

(d) Failure to maintain confidentiality, by any parties involved, shall be considered asGross Misconduct and may result in disciplinary action, up to and including terminationof employment.

Policy




Discipline Procedures - 403

Discipline Procedures841.1 PURPOSE AND SCOPEThis policy provides the Fire Department's disciplinary system and expectation that Membersperform their jobs in a safe, efficient and productive manner. Supervisors are responsible formaking Members aware of job performance standards. Members, in turn, are responsible formeeting the standards.

841.2 GENERAL POLICY

(a) This policy shall not provide nor guarantee a Member any rights that changes theirat-will employment status.

(b) The Fire Chief shall have the authority to dismiss a Member without the use of thisdisciplinary system.

(c) Although the Fire Chief prefers progressive discipline, where appropriate, a singleaction or inaction may result in discipline, including immediate termination.

(d) Supervisors shall administer discipline equitably throughout the Fire Departmentwithout regard to race, color, religion, sex, national origin, age, or disability.

841.3 CRITERIA FOR APPLICATION OF FORMAL LEVELS OF DISCIPLINE

(a) The following criteria shall be considered, where appropriate, in determining thedisciplinary action to be taken:

1. Severity and type of offense(s).

2. Impact of the offense(s) on other Members and/or citizens of the TravisCounty ESD #1 and surrounding areas.

3. Member's length of service and previous work record.

4. Period of time since coaching or discipline.

5. Disciplinary actions taken by the District with other Members for similaroffense(s).

841.4 TYPES OF DISCIPLINE

(a) A Member may be terminated at any time without cause or without notice.

(b) These procedures are discretionary and shall not apply to a Member during his/herNew Hire Orientation Period.

(c) Consistent with the type and severity of cause for disciplinary actions and theMember's disciplinary history, the Fire Chief may take disciplinary action including butnot limited to:

1. Verbal reprimand.

2. Written reprimand.


Discipline Procedures



3. Suspension.

4. Demotion.

5. Termination.

(d) The Fire Chief may change the order of the above disciplinary steps, and/or maychoose not to use each step, depending on the facts of the case.

(e) The Fire Chief shall be consulted any time a Supervisor wishes to issue a disciplinaryaction other than a verbal or written reprimand.

(f) While it is the ultimate decision of the Fire Chief to determine the type of discipline,the action shall be appropriate for the deficiency or infraction.

841.5 VERBAL REPRIMAND

(a) A verbal reprimand shall identify a violation or indicate an area needing improvement.

(b) The supervisor shall note the verbal reprimand in the Member's file using the“Conference and Tracking Form” (See Appendix E) and the “Member DisciplineForm” (See Appendix C) if the Verbal Reprimand needs to be officially documented.

841.6 WRITTEN REPRIMAND

(a) A written reprimand shall identify violations or indicate areas needing improvement.

(b) The written reprimand shall include the following:

(a) The specific act(s) that demonstrated the unacceptable conduct or behavior.

(b) The expected conduct or behavior.

(c) That such act(s) shall not be repeated.

(d) What further action shall result if the Member fails to show and maintainsatisfactory improvement.

(e) Signed acknowledgment of receipt of the written reprimand by the Member onthe “Member Discipline Form” (See Appendix C).

(c) A copy of the reprimand shall be given to the Member.

(d) A Member may submit a written response to the written reprimand to the Fire Chief.

(e) The Fire Chief after reviewing the written response from the Member may withdrawthe written reprimand at his/her discretion.

(f) A copy of a written reprimand, which has not been withdrawn by the Fire Chief,becomes a permanent part of the disciplinary record and shall be maintained in theMember's personnel file in Administration.

(g) A Member shall not appeal a written reprimand.

(h) The written original reprimand shall be filed in Administration.





(i) As a condition of employment, all Members shall acknowledge with a signature anywritten notice issued by the Fire Department, including written reprimands and warningnotices.

(j) Any Member who refuses to comply with this policy may be discharged without anywarning.

841.7 SUSPENSION

(a) A suspension shall result in time off without pay for one work shift or longer.

(b) A Member may be suspended without pay for a period of not less than one (1) dayand not more than thirty calendar days.

(c) An exempt Member shall not be suspended without pay for less than a full week unlessthe discipline is a violation of a safety rule of major significance.

841.8 DEMOTION

(a) A demotion shall result in the movememnt of a Member into a job with a lowerresponsibility level and/or lower pay rate.

(b) A pay rate after a demotion shall be determined in accordance with the Policy andProcedures.

841.9 TERMINATION

(a) Termination shall be the ending of the individual's employment with Travis CountyESD #1.

(b) If warranted, termination of a Member may occur without pursuing progressivediscipline.

841.10 SUSPENSION, DEMOTION, OR TERMINATION PROCEDURE

(a) When suspension, demotion, or termination of a Member is thought to be necessary,the Fire Chief or his/her designated representative shall take the following steps:

1. A thorough investigation shall be conducted.

2. The Fire Chief shall inform Administration of the impending suspension,demotion, or termination prior to any action.

3. Before making a final decision on any disciplinary action, the Fire Chief andMembers Commanding Officer shall hold a disciplinary conference with theaffected Member.

(a) At the meeting, the Member may respond with relevant facts that mightaffect any proposed disciplinary action.

(b) Either the Member or the Fire Chief may request the presence of anAdministrative representative at the meeting.





4. The Fire Chief shall review the information provided by the Member anddetermine what disciplinary action, if any, is warranted.

5. The Chief shall notify the Member in writing of his/her decision.

6. The written decision shall indicate the following:

(a) The disciplinary action to be taken and the effective date of the action.

(b) An explanation of why the discipline is being implemented, such as policyviolation.

(c) If the action is suspension or demotion, the expected conduct or behaviorand that such act(s) shall not be repeated.

(d) The memo shall also indicate what further action shall result if theemployee fails to show and maintain satisfactory improvement.

(e) The applicable appeals procedure.

(f) Signed acknowledgment of receipt by the employee.

7. A copy of the written decision shall be given to the Member.

8. The decision shall become a permanent part of the disciplinary record and shallbe maintained in the Member's personnel file in Administration.

(b) While the Fire Chief is encouraged to follow the above steps, failure to follow thesesteps shall not negate the disciplinary action.

841.11 SERIOUS MISCONDUCT

(a) Conduct that has a substantive negative impact on the District, organization, public, orindividual Member shall be grounds for immediate removal from the workplace and/or termination of employment.

(b) The following list of actions shall not be intended to be all-inclusive but is intended tostate management's belief that such conduct shall seriously jeopardize a Member'scontinued employment.

(c) Any other conduct not listed below which could have an adverse effect on the FireDepartment, on the confidence of the public, in the integrity of the Fire Department, oron the relationship of the Member and other Members, shall be subject to the samedisposition:

1. Commission of a felony or theft.

2. Careless destruction of Fire Department and private property while in the courseof employment.

3. Lying to a supervisor, falsifying statements, employment applications, or workrecords.

4. Under the influence, consumption, or possession of drugs, alcohol, orcontraband while on the job, in a Fire Department vehicle, or on Fire Departmentproperty.





(a) Failure to pass a drug screening examination.

(b) Refusing to take a drug test when requested.

5. Unauthorized possession of weapons or contraband while on the job, on FireDepartment property, or in a Fire Department vehicle.

6. Assault, threatening assault, or fighting on Fire Department property.

7. Refusal to acknowledge with signature any written notice issued to theemployee, including policies, warning notices, or other notices.

8. Insubordination.

9. Failing to maintain standards/qualifications as outlined in the Policy andProcedures.

10. Knowingly violating safety rules/standards.

11. Failing to cooperate in an investigation when directed to do so.

12. Using an official position, uniform, or identification card for personal benefit.

13. Failing to report for work or call in for three consecutive days.

14. Failing to report any on-the-job accident or any accident involving a FireDepartment vehicle or property.

841.12 REMOVAL FROM THE WORKPLACE

(a) When a Member's behavior warrants immediate removal from the workplace, theMember shall be required to leave Fire Department property immediately.

(b) When the presence of the Member hampers an investigation, safety, and security, ornormal business functions, the Member may be placed on leave, with or without pay.

(c) The supervisor shall tell the Member that he/she is being placed on leave pending aninvestigation.

(d) The Member shall follow the instructions of the supervisor in regards to regularlychecking with the supervisor and remaining available as required.

(e) The Member shall remain available for call-back to the workplace during their regularwork hours or hours set at the time of being placed on leave.

(f) The Member shall also be required to turn in keys and assigned equipment and beinstructed not to act in any official capacity for the Fire Department.

(g) If the supervisor determines paid or unpaid leave may be necessary, the Fire Chiefsapproval shall be required and the Administration shall be notified as soon as practical.

(h) A thorough investigation shall be conducted.

(i) The Fire Chief shall approve recommended action from the investigation.





841.13 SPECIAL PROCEDURES

(a) The Fire Chief may circumvent all formal disciplinary procedures to render animmediate decision when deemed necessary to preserve the integrity of FireDepartment administration or, in the judgment of the Fire Chief; it is warranted for anyother purpose(s).

841.14 ORIENTATION MEMBERS

(a) The formal discipline process described in this policy shall not apply to Members duringthe New Hire Orientation Period.

Policy




Discriminatory Harassment - 409

Discriminatory Harassment842.1 PURPOSE AND SCOPEThis policy is intended to prevent District Members from being subjected to discrimination or sexualharassment. Nothing in this policy is intended to create a legal or employment right or duty thatis not created by law.

842.2 POLICY

(a) Travis County Emergency Services District #1 shall be an equal opportunity employercommitted to creating and maintaining a work environment free of all forms ofdiscriminatory harassment, including sexual harassment and retaliation.

(b) The District shall not tolerate discrimination against a Member in hiring, promotion,discharge, compensation, fringe benefits, and other privileges of employment.

(c) The District shall take preventive and corrective action to address any behaviorviolating this policy or the rights it is designed to protect.

(d) The nondiscrimination policies of the District may be more comprehensive than stateor federal law.

(e) Conduct that violates this policy may not violate state or federal law but still may subjecta Member to discipline.

842.3 DISCRIMINATION PROHIBITED

842.3.1 DISCRIMINATION

(a) The District shall prohibit all forms of discrimination, including any employment-relatedaction by a Member that adversely affects an applicant or Member and is basedon race, color, religion, gender, age, national origin or ancestry, genetic information,disability, military service, sexual orientation, and other classifications protected bylaw.

(b) Discriminatory harassment, including sexual harassment, shall include verbal orphysical conduct that demeans or shows hostility or aversion toward an individualbased upon that individual’s protected class.

(c) Conduct that may, under certain circumstances, constitute discriminatory harassmentcan include: making derogatory comments, crude and offensive statements orremarks; making slurs or off-color jokes; stereotyping; engaging in threateningacts; making indecent gestures, pictures, cartoons, posters or material; makinginappropriate physical contact; or using written material or District equipment and/orsystems to transmit or receive offensive material, statements or pictures.

1. Such conduct shall be contrary to District policy and to a work environment thatis free of discrimination.


Discriminatory Harassment



842.3.2 RETALIATION

(a) Retaliation shall be defined as the treatment of a person differently or engaging in actsof reprisal or intimidation against the person because he/she has engaged in protectedactivity, filed a charge of discrimination, participated in an investigation or opposed adiscriminatory practice.

(b) Retaliation shall not be tolerated (see the Anti-Retaliation Policy).

842.3.3 SEXUAL HARASSMENT

(a) The District shall prohibit all forms of discrimination and discriminatory harassment,including sexual harassment.

(b) Sexual harassment shall include, but is not limited to, unwelcome sexual advances,requests for sexual favors or other verbal, visual or physical conduct of a sexual naturewhen:

1. Submission to such conduct is made either explicitly or implicitly a term orcondition of employment, position or compensation.

2. Submission to, or rejection of, such conduct is used as the basis for anyemployment decisions affecting the member.

3. Such conduct has the purpose or effect of substantially interfering with aMember's work performance or creating an intimidating, hostile, or offensivework environment.

842.3.4 ADDITIONAL CONSIDERATIONS

(a) Discrimination and discriminatory harassment shall not include actions that are inaccordance with established rules, principles or standards, including:

1. Acts or omission of acts based solely upon bona fide occupational qualificationsunder the Equal Employment Opportunity Commission and the Texas WorkforceCommission, Civil Rights Division guidelines.

2. Bona fide requests or demands by a supervisor that a Member improve his/her work quality or output, that the Member report to the job site on time, thatthe Member complies with District rules or regulations, or any other appropriatework-related communication between supervisor and Member.


(a) This policy shall apply to all District Members who shall follow the intent of theseguidelines in a manner that reflects District policy and the best interest of Travis CountyEmergency Services District #1 and its mission.

(b) Members shall promptly report any discriminatory, retaliatory or harassing conduct orknown violations of this policy to a supervisor.





1. Any Member who is not comfortable with reporting violations of this policy tohis/her immediate supervisor may bypass the chain of command and make thereport to a higher ranking supervisor or manager.

2. Complaints may also be filed with the Fire Chief, the Administrator or the Boardof Commissioners.

(c) Any Member who believes, in good faith, that he/she has been discriminatedagainst, harassed or subjected to retaliation, or who has observed harassment ordiscrimination, shall promptly report such conduct in accordance with the proceduresset forth in this policy.

(d) Supervisors and managers receiving information regarding alleged violations of thispolicy shall determine if there is any basis for the allegation and shall proceed withresolution as stated below.

842.4.1 QUESTIONS OR CLARIFICATION

(a) Members with questions regarding discrimination or sexual harassment shall contact asupervisor, manager, the Fire Chief, the Administrator or the Board of Commissionersfor further information, direction or clarification.

842.4.2 SUPERVISOR’S RESPONSIBILITYEach supervisor and manager shall:

(a) Continually monitor the work environment and strive to ensure that it is free from alltypes of unlawful discrimination, including harassment or retaliation.

(b) Take prompt, appropriate action within their work units to avoid and minimize theincidence of any form of discrimination, harassment, or retaliation.

(c) Ensure that subordinates understand their responsibilities under this policy.

(d) Ensure Members who make complaints or who oppose any unlawful employmentpractices are protected from retaliation and that such matters are kept confidential tothe extent possible.

(e) Notify the Fire Chief or Administrator in writing of the circumstances surrounding anyreported allegations or observed acts of discrimination, harassment, or retaliation nolater than the next business day.

842.4.3 SUPERVISOR’S ROLE

(a) Because of differences in individual values, supervisors and managers may find itdifficult to recognize that their behavior or the behavior of others is discriminatory,harassing, or retaliatory. Supervisors and managers shall be aware of the followingconsiderations:

1. The behavior of supervisors and managers shall represent the values ofthe District.





2. False or mistaken accusations of discrimination, harassment, or retaliation mayhave negative effects on the careers of innocent Members.

3. Supervisors and managers shall act promptly and responsibly in the resolutionof such situations.

4. Supervisors and managers shall make a timely determination regarding thesubstance of any allegation based upon all available facts.

(b) Nothing in this section shall be construed to prevent supervisors or managers fromdischarging supervisory or management responsibilities, such as determination ofduty assignments, evaluation or counseling of Members, or issuance of discipline ina manner consistent with established procedures.

842.5 INVESTIGATION OF COMPLAINTS

(a) Various methods of resolution shall exist.

(b) During the pendency of any such investigation, the supervisor of the involved Memberor members shall take prompt and reasonable steps to mitigate or eliminate anycontinuing abusive or hostile work environment.

(c) Travis County Emergency Services District #1 shall fully document and promptly andthoroughly investigate all complaints of discrimination, retaliation, or harassment.

(d) The participating or opposing Member shall be protected against retaliation.

(e) The complaint and related investigation shall be kept confidential to the extentpossible.

842.5.1 SUPERVISORY RESOLUTION

(a) Members who believe they are experiencing discrimination, harassment, orretaliation shall inform the individual that his/her behavior is unwelcome, offensive,unprofessional, or inappropriate.

(b) However, if the Member feels uncomfortable or threatened or has difficulty expressinghis/her concern, orwhen this does not resolve the concern, assistance shall be soughtfrom a supervisor or manager who is a rank higher than the alleged transgressor.

842.5.2 FORMAL INVESTIGATION

(a) When the complaint cannot be satisfactorily resolved through the supervisoryresolution process, a formal investigation shall be conducted.

(b) The individual assigned to investigate the complaint shall have full authority toinvestigate all aspects of the complaint.

1. Investigative authority shall include access to records and the cooperation ofany Members involved.

2. No influence shall be used to suppress any complaint and no Member will besubject to retaliation or reprisal for filing a complaint, encouraging others to filea complaint, or for offering testimony or evidence in any investigation.





(c) Formal investigation of the complaint shall be confidential to the extent possible.

1. Formal investigation shall include, but is not limited to, details of the specificincident, frequency, dates of occurrences, and names of any witnesses.

2. Witnesses shall be advised regarding the prohibition against retaliation, and thata disciplinary process, up to and including termination, may result if retaliationoccurs.

(d) Members who believe they have been discriminated against, harassed, or retaliatedagainst because of their protected status shall follow the chain of command but mayalso file a complaint directly with the Fire Chief, the Administrator or the Board ofCommissioners.

842.5.3 ALTERNATIVE COMPLAINT PROCESS

(a) No provision of this policy shall be construed to prevent any Member from seekinglegal redress outside the District.

(b) Members who believe that they have been harassed, discriminated, or retaliatedagainst shall be entitled to bring complaints of employment discrimination to federal,state, and/or local agencies responsible for investigating such allegations.

(c) Specific time limitations shall apply to the filing of such charges.

(d) Members shall be advised that proceeding with complaints under the provisions of thispolicy does not in any way affect those filing requirements.

842.6 DOCUMENTATION OF COMPLAINTS

(a) All complaints or allegations shall be thoroughly documented on forms and in a mannerdesignated by the Fire Chief.

(b) The outcome of all reports shall be:

1. Approved by the Fire Chief, the Board of Commissioners or the Administrator,as deemed appropriate.

2. Maintained for the period established in the district’s records retention schedule.

842.6.1 NOTIFICATION OF DISPOSITION

(a) The complainant and/or victim shall be notified in writing of the disposition of theinvestigation and the action taken to remedy or address the circumstances giving riseto the complaint.

842.7 TRAINING

(a) All new Members shall be provided with a copy of this policy as part of their orientation.

(b) The policy shall be reviewed with each new Member.

(c) The Member shall certify by signing the prescribed form that he/she has been advisedof this policy, is aware of and understands its contents, and agrees to abide by itsprovisions during his/her term with the District.





(d) All Members shall receive annual training on the requirements of this policy and shallcertify by signing the prescribed form that they have reviewed the policy, understandits contents and agree that they shall continue to abide by its provisions.

Policy




Anti-Retaliation - 415

Anti-Retaliation843.1 PURPOSE AND SCOPEThis policy shall prohibit retaliation against Members who identify workplace issues, such as fraud,waste, abuse of authority, gross mismanagement, or any inappropriate conduct or practices,including violations that may pose a threat to the health, safety or well-being of Members.

This policy shall not prohibit actions taken for nondiscriminatory or non-retaliatory reasons, suchas discipline for cause.

These requirements are intended to supplement and not limit Members’ access to other applicableremedies. Nothing in this policy shall diminish the rights or remedies of a Member pursuant to anyapplicable federal law, provision of the U.S. Constitution, law, ordinance or collective bargainingagreement.

843.2 POLICY

(a) Travis County Emergency Services District #1 shall have a zero tolerance forretaliation and shall be committed to taking reasonable steps to protect from retaliationMembers who, in good faith, engage in permitted behavior or who report or participatein the reporting or investigation of workplace issues.

(b) All complaints of retaliation shall be taken seriously and will be promptly andappropriately investigated.


(a) No Member shall retaliate against any person for:

1. Engaging in lawful or otherwise permitted behavior.

2. Opposing a practice believed to be unlawful, unethical, discriminatory orretaliatory.

3. Reporting or making a complaint under this policy.

4. Participation in any investigation related to a complaint under this or any otherpolicy.

(b) Retaliation shall include any adverse action or conduct, including, but is not limited to:

1. Refusal to hire or denial of promotion.

2. Extension of the probationary period.

3. Unjustified reassignment of duties or change of work schedule.

4. Real or implied threats or other forms of intimidation to dissuade the reportingof wrongdoing or filing of a complaint, or as a consequence of having reportedor participated in protected activity.

5. Taking unwarranted disciplinary action.


Anti-Retaliation



6. Spreading rumors about the person filing the complaint or about the allegedwrongdoing.

7. Shunning or unreasonably avoiding a person because he/she has engaged inprotected activity.

843.4 COMPLAINTS OF RETALIATION

(a) Any Member who feels he/she has been retaliated against in violation of this policyshall promptly report the matter to any supervisor, a command staff member, the FireChief, or the District Administrator.

(b) Members shall act in good faith, not engage in unwarranted reporting of trivial orminor deviations or transgressions, and make reasonable efforts to verify facts beforemaking any complaint in order to avoid baseless allegations.

(c) Members shall not report or state an intention to report information or an allegationknowing it to be false or with willful or reckless disregard for the truth or falsity of theinformation, or otherwise, act in bad faith.

(d) Investigations are generally more effective when the identity of the reporting Memberis known, thereby allowing investigators to obtain additional information from thereporting member. However, complaints may be made anonymously.

1. All reasonable efforts shall be made to protect the reporting Member’s identity.

2. However, confidential information may be disclosed to the extent required bylaw or to the degree necessary to conduct an adequate investigation and makea determination regarding a complaint.

3. In some situations, the investigative process may not be complete unlessthe source of the information and a statement by the Member is part of theinvestigative process.

843.5 SUPERVISOR RESPONSIBILITIES

(a) Supervisors shall remain familiar with this policy and ensure that Members under theircommand are aware of its provisions.

(b) The responsibilities of supervisors include, but are not limited to:

(c) Ensuring complaints of retaliation are investigated as provided in the PersonnelComplaints Policy.

1. Receipt of all complaints in a fair and impartial manner.

2. Documentation of the complaint and any steps taken to resolve the problem.

3. Acknowledgment of the receipt of the complaint, notifying the Fire Chief via thechain of command and explaining to the member how the complaint will behandled.

4. Taking appropriate and reasonable steps to mitigate any further violations ofthis policy.


Anti-Retaliation



5. Monitoring the work environment to ensure that any Member making a complaintis not subjected to further retaliation.

6. Periodically following up with the complainant to ensure that retaliation is notcontinuing.

7. Not interfering with or denying the right of a Member to make any complaint.

8. Taking reasonable steps to accommodate requests for assignment or schedulechanges made by a Member who may be the target of retaliation if it would likelymitigate the potential for further violations of this policy.

843.6 COMMAND STAFF RESPONSIBILITIES

(a) The Fire Chief shall communicate to all supervisors the prohibition against retaliation.

(b) Command staff shall treat all complaints as serious matters and shall ensure thatprompt actions take place, including, but not limited to:

1. Communicating to all Members the prohibition against retaliation.

2. Reviewing complaint investigations in a timely manner.

3. Taking steps toward remediation of any inappropriate conduct or condition andinstituting measures to eliminate or minimize the likelihood of recurrence.

4. Communicating the outcome to the complainant in a timely manner.

843.7 WHISTLE-BLOWINGTexas law protects Members who make a good-faith report of a violation of law by the District oranother Member to the appropriate law enforcement authority (Tex. Gov't Code § 554.002).

(a) Members who believe they have been the subject of retaliation for engaging in suchprotected behaviors shall promptly report it to a supervisor.

(b) Supervisors shall refer the complaint to the Fire Chief or authorized designee throughthe appropriate supervisory chain of command for investigation pursuant to thePersonnel Complaints Policy.

843.8 RECORDS RETENTION AND RELEASEThe Custodian of Records shall ensure that documentation of investigations is maintained inaccordance with the established records retention schedules.

843.9 TRAINING

(a) This policy shall be reviewed with each new Member.

(b) All members shall receive periodic refresher training on the requirements of this policy.

Policy




Workplace Violence - 418

Workplace Violence844.1 PURPOSE AND SCOPEThe purpose of this policy is to clarify that the District does not tolerate any direct or implied threatsof violence or violent behavior in the workplace or any act or behavior which is or can be perceivedas threatening, hostile, and/or violent.

844.2 POLICY

(a) Travis County Emergency Services District #1 shall provide and maintain a safe workenvironment for its Members, volunteers, and members of the public.

(b) In response to any violent behavior in the workplace, the District shall provideprotection to all involved parties, including protection from future physical and/ormental harm, and the protection of the legal rights of victims, witnesses, and thoseinstigating the harm.

844.3 PROHIBITED BEHAVIOR

(a) Members shall not engage in, encourage, or promote violent behavior toward anyperson while conducting District business or on District property.

(b) District management shall be prohibited from authorizing Members to carry weaponswhile engaged in District business unless carrying a weapon is required by theassigned duty and there are policies and procedures in place to govern the approval,use, and/or display of the weapon.

(c) Members engaged in District business shall not carry weapons in violation ofapplicable state or local laws or this policy.

Also see the Carrying Weapons On-Duty Policy.

844.4 REPORTING AND INVESTIGATING

844.4.1 MEMBER RESPONSIBILITY

(a) District Members who experience, observe, or have knowledge of prohibited behaviorsand actions in the workplace shall report the situation as soon as practicable to asupervisor, a manager, or a human resources representative and to the local policedepartment, when a threat has been made or a crime has occurred.

(b) Members shall render aid to anyone who may be in need and be prepared toassist emergency responders, as requested, following any incident of violence in theworkplace.


Workplace Violence



844.4.2 SUPERVISOR, MANAGER, BATTALION CHIEF, DIVISION CHIEF, AND FIRE CHIEFRESPONSIBILITIES

(a) Upon receipt of a report of potential or actual workplace violence, supervisors shallgather as much information as possible to assess and determine the severity andpotential of the situation.

(b) When the report is found to be credible, the next immediate supervisor shall be notifiedas soon as practicable and appropriate action taken.

(c) Local law enforcement personnel shall be notified immediately of all threatening orviolent behavior.

844.4.3 INVESTIGATION

(a) The Administration Division shall promptly, impartially, and with as much confidentialityas practicable, coordinate the investigation of all reports of violent behavior.

(b) District Members shall cooperate in any investigation.

(c) A timely resolution of each report shall be reached and communicated to all partiesinvolved as quickly as possible.

844.4.4 REPORTING NON-WORK-RELATED THREATENING OR VIOLENT BEHAVIOR

(a) District Members who are victims of domestic violence or other threatening behavioroutside of the workplace, or who believe they are potential victims of such behaviorand fear it may enter the workplace, shall report the situation as soon as possible totheir supervisor.

1. Supervisors shall discuss the locally available domestic violence resorces withthe Member.

(b) Supervisors receiving any such report shall contact the Administration Division as soonas practicable so that any appropriate safety measures or plans may be developed.


(a) Any form of retaliation against a Member for making a report concerning violentbehavior in the workplace shall be prohibited.

(b) Any Member who becomes aware of any retaliation or threatened retaliation shallimmediately notify his/her supervisor.

844.6 RESTRAINING ORDERS

(a) Members who obtain a restraining order listing their workplace, person, or the Districtas a protected area shall provide a copy of the restraining order to their immediatesupervisor or the Administrator.


Workplace Violence



844.7 FOLLOW-UP ACTION

(a) Any Member who is reported to have exhibited violent or potentially violent behaviorshall be afforded all rights provided by law and the applicable collective bargainingagreement before the District takes any disciplinary action.

(b) Actions that may be taken when a Member has been found to have violated this policyinclude but are not limited to, the following:

1. Mandatory participation in counseling.

2. Placement of the Member on paid administrative leave pending investigationinto an alleged threat or act.

3. Corrective/disciplinary action up to and including termination.

4. Criminal arrest and prosecution.

5. Special procedures, such as job relocation or initiation of a court order.

(c) If upon investigation, it is determined that an allegation is false or was mademaliciously, the Member who provided the false information shall be subject todisciplinary action, up to and including termination, as well as possible criminal arrestand prosecution.

844.8 LEGAL ACTIONThe District's legal counsel shall determine when a temporary restraining order or injunction maybe sought on behalf of the District to reduce future or threatened violent behavior in the workplace.

844.9 CORRECTIVE ACTIONS

(a) At the completion of the investigation and a review of the incident, or in the caseof a threat of violence, non-disciplinary corrective actions shall be implemented orrequested to ensure overall workplace safety.

(b) These actions may include, but are not limited to:

1. Placement of the involved Member on administrative leave pending furtherreview and determination of permanent action.

(a) Administrative leave shall be unpaid in the case of a volunteer.

2. Reassignment of the Member to a different work location.

3. Referal of the Member to conflict resolution training sessions.

4. Referal of the Member to the Employee Assistance Program (EAP).

5. Modification of work station designs and office traffic flow patterns.

6. Requirement that the Member attend a fitness-for-duty evaluation.

7. Development of specific workplace violence procedures for incident response,prevention, and corrective actions.


Workplace Violence



844.10 WORKPLACE VIOLENCE PREVENTION

(a) All District Members shall assist in the prevention of violence in the workplace.

(b) The Districtshall provide appropriate training to Members regarding workplaceviolence.

(c) When a violent incident occurs in the workplace, the Fire Chief shall:

1. Ensure that all responsibilities have been met and actions carried out, as detailedin this policy.

2. Review the results of any investigation and ensure appropriate action is taken.

(d) Information gathered during an investigation shall be used for the continuousimprovement of policies and procedures to prevent workplace violence.

Policy




Derogatory or Malicious Statements - 422

Derogatory or Malicious Statements845.1 PURPOSEThe purpose of this policy is to provide requirements for professional behavior with respect toderogatory or malicious statements.

845.2 POLICY

(a) Members shall not be a party to any malicious gossip, report, or activity which tends todisrupt Department morale or bring discredit to the Department or any Member thereof.

(b) Member questions concerning Department policy, activities, officers, and/or safetyissues shall be submitted by official written communication to the Member's immediatesupervisor.

Policy




Work-Related Illness and Injury Reporting -423

Work-Related Illness and Injury Reporting846.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements regarding the timely reporting of work-relatedinjuries and occupational diseases pursuant to the Texas Workers’ Compensation Act.


(a) Occupational disease - A disease arising out of and in the course of employmentcausing damage or harm to the physical structure of the body, including a repetitivetrauma injury. The term includes a disease or an infection that naturally results from thework-related disease. The term does not include an ordinary disease of life to whichthe general public is exposed outside of employment unless that disease is an incidentto a compensable injury or occupational disease (Tex. Labor Code § 401.011).

(b) Work-related injury - Damage or harm to the physical structure of the body and adisease or infection naturally resulting from the damage or harm. The term includesan occupational disease (Tex. Labor Code § 401.011).

846.2 POLICYTravis County Emergency Services District #1 shall address work-related injuries andoccupational diseases appropriately, and shall comply with provisions of the Texas Workers’Compensation Act (Tex. Labor Code § 401.001 et seq.).


846.3.1 MEMBER RESPONSIBILITIES

(a) A Member sustaining any work-related injury or occupational disease shall seekmedical care when appropriate and shall report such event to a supervisor as soon aspracticable, but not later than 24 hours after the time of the injury.

(b) The report may also be made by a person acting on that Member’s behalf (28 Tex.Admin. Code § 122.1).

(c) In cases of exposure to a communicable disease, the Member shall complete a swornaffidavit that includes the date and circumstances of the exposure (28 Tex. Admin.Code § 122.3).

(d) The Member shall be tested in accordance with the Communicable Diseases Policy.


(a) A supervisor learning of any work-related illness or injury shall ensure the Memberreceives medical care as appropriate and shall notify the Battalion Chief of the reportedillness or injury.


Work-Related Illness and Injury Reporting



(b) Supervisors shall ensure that required Texas workers' compensation documentsregarding the illness or injury are completed and forwarded to the Battalion Chief promptly.

(c) Any related District-wide illness- or injury-reporting protocol shall also be followed (28Tex. Admin. Code § 45.5 et seq.; Tex. Labor Code § 409.001 et seq.).

846.3.3 BATTALION CHIEF RESPONSIBILITIES

(a) The Battalion Chief who receives a report of a work-related illness or injury shall reviewthe report for accuracy and determine what additional action shall be taken.

(b) The report shall then be forwarded to the Fire Chief, the District’s risk managemententity and the FireFire Chief to ensure any reporting is completed as required in theillness and injury prevention plan identified in the Illness and Injury Prevention ProgramPolicy.

(c) Reporting to the insurance carrier shall be completed as required by the Texas Divisionof Workers’ Compensation.

846.3.4 FIRE CHIEF RESPONSIBILITIES

(a) The Fire Chief shall review and forward copies of the report to the Department ofHuman Resources.

(b) Copies of the report and related documents retained by the District shall be filed inthe Member’s confidential medical file.

846.4 OTHER ILLNESS OR INJURY

(a) Illnesses and injuries caused or occurring on-duty that do not qualify for Texas workers’compensation reporting shall be documented on the designated report of injury form,which shall be signed by a supervisor.

(b) A copy of the completed form shall be forwarded to the appropriate Fire Chief throughthe chain of command and a copy sent to the Fire Administration.

(c) Unless the injury is extremely minor, this report shall be signed by the affectedmember, indicating that he/she desired no medical attention at the time of the report.

(d) By signing, the Member shall not preclude his/her ability to later seek medical attention.

846.5 SETTLEMENT OFFERS

(a) When a Member sustains a work-related illness or injury caused by another personand is subsequently contacted by that person, his/her agent, insurance company orattorney and offered a settlement, the Member shall take no action other than to submita written report of this contact to his/her supervisor as soon as possible.

846.5.1 NO SETTLEMENT WITHOUT PRIOR APPROVAL

(a) No less than 10 days prior to accepting and finalizing the settlement of any third-partyclaim arising out of or related to a work-related illness or injury, the Member shallprovide the Fire Chief with written notice of the proposed terms of such settlement.


Work-Related Illness and Injury Reporting



(b) In no case shall the Member accept a settlement without first providing written noticeto the Fire Chief.

(c) The purpose of such notice shall be to permit the District to determine whether theoffered settlement will affect any claim the District may have regarding payment fordamage to equipment or reimbursement for wages against the person who causedthe accident or injury, and to protect the District's right of subrogation, while ensuringthat the Member's right to receive compensation for injuries is not affected.

Policy




Release of HIPAA-Protected Information - 426

Release of HIPAA-Protected Information847.1 PURPOSE AND SCOPEThe purpose of this policy is to establish a pre-authorization process for the release of aMember’s protected health information (PHI), which is protected by Health Insurance Portabilityand Accountability Act (HIPAA) regulations, in the event of an on-duty injury or illness.

847.2 POLICYTravis County Emergency Services District #1 shall permit Members to complete a pre-authorization for the release of their PHI to a family member or other specific individual in theevent the Member becomes injured or ill on-duty.

847.3 PROCEDUREThe Fire Chief or the authorized designee shall ensure procedures are in place to address:

(a) The right of Members to voluntarily complete a pre-authorization for the release of PHIto specific individuals.

(b) Storage and security of completed pre-authorization forms.

(c) Supervisor access to completed forms during both business and non-business hours.

(d) Expiration and renewal requirements for the pre-authorization form.

(e) Situations or circumstances in which Members may expect the District to release theirPHI to the pre-authorized family member or other specific individual.

Policy




Return to Work - 427

Return to Work848.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the process through which a Member who has been offwork for an extended period of time due to an injury or illness may return to work.


Interactive process - An informal meeting between the District and the Member, designedto identify the precise limitations resulting from a disability and any potential reasonableaccommodations that could overcome those limitations and allow the Member to return to work,either in their usual and customary position or some other type of work.

848.2 POLICYTravis County Emergency Services District #1 shall assist injured employees, to the extentreasonably practicable, in returning to work as soon as they are medically able to performmeaningful work for the District.


(a) Members shall inform the District of his/her absence and immediately advisethe District when the Member believes that he/she will be medically released to returnto work, with or without restrictions.

(b) If practicable, the Member shall provide advance notice of his/her potential returnto work and shall provide written medical verification of the clearance and anyrestrictions.

(c) If a Member has restrictions prescribed by a qualified health care professional, theMember shall ensure he/she is not performing work that violates any restriction.

(d) If the Member believes he/she has been requested or directed to perform work thatviolates the restrictions, the Member shall make a prompt report to the Departmentof Human Resources.

848.4 DISTRICT RESPONSIBILITIES

(a) The District shall evaluate the Member’s request to return to work and the writtenmedical verification, and shall consult with the Department of Human Resources inorder to make a determination whether:

1. The Member may return to full duty based on the medical verification providedby the Member.

2. The Member may return to work to a temporary modified-duty assignment andwhether the District has a need that fits with the Members restrictions.

3. The Member shall have a fitness-for-duty evaluation.


Return to Work


Return to Work - 428

4. The Member has reached a permanent and stationary rating and it is necessaryto engage in an interactive process to determine a reasonable accommodation.

(b) The Department of Human Resources, in consultation with the District representative,shall make a recommendation to the Fire Chief or the authorized designee regardingthe status of the Member.

(c) The Department of Human Resourcesshall communicate with the Member about plansfor the Member to return to work, after consulting with the Fire Chief or the authorizeddesignee.

Policy




Line-of-Duty Death - 429

Line-of-Duty Death849.1 PURPOSE AND SCOPEThe purpose of this policy is to provide the necessary requirements and protocol for a line-of-duty death.

The death of any District Member while on-duty, while traveling in connection with such dutyor while engaged in firefighting or EMS activities off-duty, is considered a line-of-duty death.The death of any District Member while undergoing medical treatment for any injury or diseasepotentially resulting from a job duty may be medically determined to be a line-of-duty death andfor purposes of this policy may be considered as a line-of-duty death.

This policy defines and describes the requirements and responsibilities in the event of a line-of-duty death and can be escalated in the event of multiple deaths or when a number of District Members are seriously injured.

849.2 POLICYTravis County Emergency Services District #1 shall assist and support the family members andcoworkers of fallen Members to the extent reasonably practicable, while also investigating thecause of death, making appropriate notifications and fielding press inquiries.


849.3.1 FIRE CHIEFIn the event of being notified of a line-of-duty death, the Fire Chief or the authorized designee shall:

(a) Conduct briefings in order to communicate activities to the assigned officers.

(b) Make an announcement to the District at the appropriate time.

(c) Immediately after the announcement:

1. All flags at fire stations and other District facilities shall be lowered to half-staff.

2. All badges shall be shrouded.

3. Flags shall remain at half-staff.

4. Badges shrouded for a specified time, but in no event no longer than 14 days.

(d) Request that the Administration Division assemble personal data, such as date ofbirth, file photograph, marital status, dependents, and names of next of kin to facilitatethe application for state and federal line-of-duty death benefits.

(e) Assign a chief officer to act as the auditing officer to secure the personal effects of thedeceased and deliver them to the Administration Division.

(f) Assign a Family Support Liaison to facilitate communication between the deceasedMember’s family and District.


Line-of-Duty Death



(g) Document all actions, contacts, requests, and other pertinent data.

(h) Provide briefing to labor representatives regarding the incident and the deceasedMember only as is necessary to initiate labor organization benefits and honors.

(i) Preserve any equipment, turnouts, and breathing apparatus used by thedeceased firefighter for the investigation as required by the Texas Commission on FireProtection (TCFP).

(j) Provide immediate notification to the Texas State Fire Marshal’s Office which ischarged with conducting investigations of line-of-duty deaths pursuant to Texas law.

(k) The Fire Chiefshall determine the need to request outside resources to assist in anystaffing issues that may arise.

849.3.2 BATTALION CHIEFIn the event of a line-of-duty death, the Battalion Chief or the authorized designee shall:

(a) Secure the scene of the incident with the assistance of the Incident Commander, fireprevention personnel, and local law enforcement.

(b) Immediately notify the Fire Chief and the Fire Chief.

(c) Preserve any equipment, turnouts, and breathing apparatus used by the deceasedfirefighter for the investigation.

(d) Preserve all tactical worksheets, video and/or audiotapes for the investigation.

(e) Gather all available information concerning the incident and circumstances leading tothe death.

(f) Consider the need for members at the incident to have access to Critical IncidentStress Debriefing (CISD) services.

849.3.3 PUBLIC INFORMATION OFFICERIn the event of a line-of-duty death, the Public Information Officer shall:

(a) Collect facts of the incident from the Battalion Chief or the authorized designeeand keep in contact to maintain available current information and direction on whatinformation shall be released.

(b) Withhold any release of personal information relating to the Member’s death pendingnotification of next of kin and until approval is given by the Fire Chief or the authorizeddesignee.

(c) Instruct the involved incident crews that they shall not release any statements to themedia or anyone else and shall direct any inquiries to the Public Information Officer.

(d) Prepare a written press release.


Line-of-Duty Death



(e) Ensure that the release of any Member medical information complies with the HealthInsurance Portability and Accountability Act (HIPAA) and the Patient Medical RecordSecurity and Privacy Policy in this manual.

849.3.4 AUDITING OFFICER

(a) The auditing officer shall ensure the security and proper disposition of the personaleffects of a Member in the event of his/her line-of-duty death.

(b) Personal effects shall include all property owned by the deceased Member kepton District property, as well as personal items on the person of the Member once thoseitems have been released by investigators, in accordance with the Line-of-Duty Deathand Serious Injury Investigations Policy.

(c) In the event of a Member’s line-of-duty death, whether on- or off-duty, the followingsteps shall be followed in gathering and disposing of his/her personal effects:

1. All personal effects at the station shall be taken to the Administration Divisionto be kept in a secure location.

2. The deceased Member’s vehicle shall be secured at the work site and the keysforwarded to the Administration Division and secured.

3. A designee from the Administration Division shall conduct an inventory of allpersonal items received and prepare a written report.

4. The next of kin shall be given priority consideration to receive the Member’sproperty.

(a) Care shall be exercised in selecting a tactful time for the delivery ofpersonal effects to the next of kin.

(b) Documentation shall be required indicating the date, time, and location ofthe disposition of the property.

(c) The name and the relationship of the individual accepting the propertyshall also be noted.

(d) The documentation shall be forwarded to the Administration Division forplacement in the deceased Member’s personnel file.

849.3.5 ADMINISTRATION DIVISIONThe Administration Division shall:

(a) Receive, inventory, and secure the deceased Member’s personal belongings and holdthem until such time as the investigation team approves their release.

(b) Establish the deceased Member’s survivor benefits (e.g., workers’ compensation, lifeinsurance, unused medical leave, retirement benefits, other salary pay, vacation pay).

(c) Review the Public Safety Officer’s Benefit Act to determine benefits and process forsecuring benefits for surviving next of kin.


Line-of-Duty Death



(d) Assist and coordinate with the next of kin in the process of securing all of the benefitsto which the survivor is entitled.

849.4 FAMILY SUPPORT LIAISONThe appointed Family Support Liaison shall conduct all duties in accordance with the FamilySupport Liaison Policy.

849.5 FUNERAL ARRANGEMENTSFuneral arrangements shall be made in accordance with the Funerals Policy.

849.6 LINE-OF-DUTY DEATH INVESTIGATIONSFor line-of-duty death investigation procedures, see Line-of-Duty Death and Serious InjuryInvestigations Policy.

Policy




Line-of-Duty Death and Serious InjuryNotification - 433

Line-of-Duty Death and Serious InjuryNotification850.1 PURPOSE AND SCOPEThe purpose of this policy is to describe the communication activities that shall occur in theevent a Member is seriously injured or killed in the line of duty. The policy establishes a priorityfor notifications, outlines steps for conducting each set of notifications, and identifies roles andresponsibilities.

850.2 POLICY

(a) Travis County Emergency Services District #1 shall ensure, to the extent reasonablypracticable, that immediate and compassionate notification is made to the family ofMembers who are seriously injured, hospitalized, or killed in the line of duty.

(b) The District shall make it a priority to offer assistance and support to the Member’sfamily.

850.3 PROCEDURE

(a) For the purposes of this policy, a serious injury or hospitalization is defined as amedical condition that is life-threatening or has the potential to disable the Memberfor a substantial period of time.

(b) The Incident Commander (IC) or Battalion Chief at the scene of the serious injury ordeath shall immediately notify the Fire Chief and provide the necessary information.

(c) The Fire Chief shall be the point of contact for making assignments and shallcoordinate actions with the Fire Chief and others.

(d) All inquiries related to the incident shall be referred to the IC, Public Information Officer(PIO), or the Battalion Chief, as appropriate.

(e) In the event of the death of a Member, the Battalion Chief shall immediately initiatethe procedures in the Line-of-Duty Death and Serious Injury Investigations Policy.

850.4 DEATH NOTIFICATIONS

(a) The Fire Chief, in coordination with the Fire Chief or the authorized designee,shall assign a two-person notification team consisting of either a Battalion Chiefand District chaplain or two Battalion Chiefs to locate and inform the Member’s family.

(b) If more than one Member has been seriously injured or killed in an incident, separateteams shall be assigned to each affected family.

(c) The team should:


Line-of-Duty Death and Serious Injury Notification



1. Contact the Administration Division to obtain information regarding theMember’s next of kin.

2. Call-back operations staff, if necessary.

850.4.1 NOTIFICATION TEAM RESPONSE

(a) The notification team shall make the necessary family notification as quickly aspracticable, with the goal of making the notification within two hours of the BattalionChief learning of the serious injury or death.

850.4.2 NOTIFYING THE FAMILYThe team members shall adhere to the following notification guidelines:

(a) The team shall not park directly in front of the family’s home or workplace.

(b) The person who will make the notification shall make introductions at the door andask to be invited in.

(c) In most cases, if a chaplain is part of the notification team, he/she shall make thenotification.

(d) Notification shall be made briefly and directly.

(e) Information regarding precipitating factors or information that is not verified shall notbe provided until an investigation has been completed.

(f) Team members shall communicate the support and sympathy of the Fire Chief andall Members of District.

(g) Team members shall ask family members whether they would like the team to notifyother parties, such as clergy or grief counselors.

850.4.3 NOTIFICATION OF FAMILY OUT OF THE AREA

(a) If the immediate next of kin of the deceased Member lives more than two hours away,the Battalion Chief may make arrangements to have someone in the family’s areamake the notification.

(b) The following shall be considered:

1. Whether the notification may be made by the local clergy or another person inthe area who has a relationship with the family or with the assistance of the localfire department/law enforcement.

2. Whether the fire department in the family’s city of residence may be the mostappropriate entity to make the notification or whether that department can assistin obtaining information about the family.

3. Whoever is selected to make the notification may be provided with theinformation contained in this policy.





4. The notification plan shall include a coordinated telephone call with the familyand the Fire Chief.

850.4.4 INTERNAL DISTRICT NOTIFICATIONSThe following internal notificationsshall be made in advance of any media release:

(a) All on-duty Battalion Chiefs shall be notified.

(b) All Members shall be notified as soon as possible after the family notification is made.

850.4.5 GOVERNING BODY AND LABOR NOTIFICATIONS

(a) The Battalion Chief shall ensure that additional notifications are made as required,after the next-of-kin notification.

(b) Notifications required as soon as practicable after a confirmed line-of-duty death orserious injury shall include the following:

1. Elected officials or board of directors.

2. Board of Commissioners.

3. Member labor representatives.

4. District Health and Safety Officer, who shall make the necessary notifications incoordination with the Battalion Chief.

5. Other notifications as determined by the Fire Chief.

850.4.6 EXTERNAL NOTIFICATIONSThe following external notifications shall be made:

(a) Texas State Fire Marshal's Office shall be made immediately for a line-of-duty death.

(b) Texas Commission on Fire Protection.

(c) Texas Division of Workers’ Compensation.

(d) National Institute for Occupational Safety and Health (NIOSH).

(e) U.S. Department of Justice Public Safety Officers’ Benefit Program.

(f) United States Fire Administration (USFA).

(g) National Fallen Firefighters Foundation (NFFF).

(h) Other agencies as mandated by federal and state law and local ordinance.

850.5 FAMILY SUPPORT

(a) The Battalion Chief shall appoint a Family Support Liaison, who shall refer to theFamily Support Liaison Policy for duties and responsibilities.

(b) In the event of a line-of-duty death, the Fire Chief or the authorized designee shallappoint a funeral detail officer to administer the Funerals Policy.





850.6 NEWS MEDIA AND COMMUNITY RELATIONS

(a) Travis County Emergency Services District #1 shall follow the News Media andCommunity Relations Policy when communicating with the media.

(b) In the case of a line-of-duty death, additional considerations include, but are not limitedto:

1. The Member’s family shall have received proper notification prior to anyinformation regarding the identity of the deceased being released to the media.

2. All information shall be validated prior to its release to the media.

(c) The Public Information Officer (PIO) or the authorized designee shall be thespokesperson on most aspects of these events.

1. However, the announcement or confirmation of a line-of-duty death and/or therelease of the Member's name shall be made by the Fire Chief or the authorizeddesignee.

(d) Prior to confirmation that the Member’s family has been notified, no details shall bereleased concerning the death.

1. If the news media is on-scene and are aware of the death, the PIO shall simplyconfirm that a death has occurred and communicate the District’s compassionand concern for the Member’s family and colleagues.

2. The PIO shall advise the media that the full details will be provided as soon asthey are known and after proper notification of next of kin has been made.

(e) When a Member death occurs in the midst of ongoing news coverage of a fire or otheremergency, the PIO shall focus on providing the details concerning the death.

1. Another trained spokesperson shall be assigned to provide the media relationsfor the incident.

850.7 SERIOUSLY INJURED OR HOSPITALIZED MEMBER

(a) Some of the notification and support procedures described in this policy for a line-of-duty death may be applied to any instance of a Member who has been seriouslyinjured in the line of duty, except as noted below:

1. When the seriously injured Member has been taken to a hospital, a FireChiefshall assign a Battalion Chief who is not involved in the incident to go tothe hospital and become the hospital liaison.

2. The Battalion Chiefshall establish communications with the hospital and reportregularly to the Fire Chief on the Member’s condition.

3. A representative of the Member's labor organization shall also be sent to thehospital, if possible.

(b) The hospital liaison and labor representative shall work cooperatively for the benefitof the Member and his/her family.





(c) In addition, the Fire Chief shall ensure close coordination with the treating medicalfacility.

Policy




Family Support Liaison - 438

Family Support Liaison851.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the position, role, and responsibilities of the FamilySupport Liaison. The procedure describes the conditions under which the position is activated andidentifies the District personnel responsible for the activation.

851.2 POLICY

(a) Travis County Emergency Services District #1 shall assign a Member to act as aFamily Support Liaison, as soon as practicable, to the family of any Member who hasbeen seriously injured or has died in the line of duty.

(b) The Member assigned shall be the most appropriate person for the circumstances,without regard for rank.

851.3 PROCEDURE

851.3.1 LIAISON ACTIVATION CRITERIA

(a) District shall assign a Member to the Family Support Liaison position when any District Member has been seriously injured or has died in the line of duty.

(b) At the discretion of the Fire Chief, the position may be activated and filled in the eventof an off-the-job serious injury or death or in the event of a Member’s catastrophic loss.

851.3.2 LIAISON ROLE AND RESPONSIBILITIES

(a) The Family Support Liaison shall coordinate the needs and wishes of a Member'sfamily with the responsibilities and needs of the District and shall represent the Districtin helping meet the needs of the Member’s family by communicating directly with theFire Chief or the authorized designee.

(b) Responsibilities shall include, but are not limited to:

1. Establishment of on going communication with the Member’s Battalion Chief andobtainment of a briefing regarding circumstances of the event, family contactsup to the present, and other relevant information.

2. Establishment of contact with family members.

(a) Identification of immediate needs and questions and provision ofappropriate solutions or responses.

(b) Relay of any unfilled needs and unanswered questions to the Fire Chief.

3. Coordination or provision of transportation to hospitals, places of worship, and/or other appropriate locations.

4. Within 24 hours of a Member’s line-of-duty death, arrangments for the Fire Chiefto visit the family.


Family Support Liaison


Family Support Liaison - 439

5. Establishment of contact with District Public Information Officer and coordinationof media information needs while considering the privacy wishes of the family.

6. Coordination with local law enforcement to provide for the physical security ofthe family.

7. Establishment of communications with other support personnel or groups,including District chaplains, Member associations, human resourcesrepresentatives, and appropriate labor organizations.

8. If appropriate, coordination with the District-appointed funeral detail officer.

9. Asurance that the family knows how to reach him/her and establish a time tocontact the family in the future.

851.3.3 SELECTION AND REPORTING REQUIREMENTS

(a) The affected Member’s Battalion Chief shall select the Family Support Liaison.

(b) The following guidelines shall be used for selection:

1. The liaison shall be an individual known to the family and with whom they arecomfortable working.

2. If the family has no preference, the selection may be made from namesrecommended by the affected Member’s supervisor and/or coworkers.

3. The liaison shall report directly to the affected Member’s Battalion Chief.

4. If the selected liaison does not already have an assigned District pager orcellular telephone, one or both shall be assigned to facilitate the necessarycommunications.

Policy




Funerals - 440

Funerals852.1 PURPOSE AND SCOPEIt is the intent of this policy to ensure that every Member of the District, both active and retired,who passes away may be offered the option of a funeral or assistance from the District. Theseguidelines ensure proper support and care of the family and the posthumous honoring of a Memberof the District.


(a) Level I, Line-of-Duty Death - Considered for all firefighters (career, reserve, andvolunteer) of the District who die as a direct result of injuries suffered at the sceneof any emergency incident or while responding to or returning from the scene of anemergency incident. This includes medical conditions (e.g., heart attack) that result inthe death at the scene of an emergency.

(b) Level II, On-Duty Death - Pertains to all firefighters of the District who die whileon-duty, but not due to injuries sustained while performing emergency activities.This includes firefighters whose death is a direct result of medical treatment orcomplications arising from a previous on-duty injury.

(c) Level III, Active Employee Off-Duty - The death of an active firefighter that occurswhile the firefighter is off-duty and the death is not related to any emergency activity.

(d) Level IV, Retired Employee or Staff Professional - The death of a retiree orprofessional staff employee of District. Level IV may also include a dignitary closelyassociated with the District, as designated by the Fire Chief, and upon whomthe District wishes to bestow funeral honors. The death of a retired Fire Chief may beconsidered as a higher level, at the District's discretion.

(e) Level V, Death of a Family Member - The death of a family member of anactive firefighter, retiree, or staff professional of the District. Level V may also includea family member of a dignitary closely associated with the District as designated bythe Fire Chief, and upon whom the District wishes to bestow funeral honors.

(f) Texas Line-of-Duty Response Team - A group that includes firefighters from all rankswho volunteer to respond within six hours to assist departments and families who havesuffered a line-of-duty death anywhere in Texas.

852.2 POLICY

(a) Fire Chief or the authorized designee shall make the necessary assignments andcoordinate actions with other District representatives and, if required or requested, theTexas Line-of-Duty Response Team, when the District learns that an active or retiredMember has passed away.

(b) Activities shall be in accordance with the Line-of-Duty Death, Line-of-Duty Death andSerious Injury Notification and Family Support Liaison policies.


Funerals


Funerals - 441

(c) If a responsible family member requests District assistance, the Fire Chief orauthorized designee shall appoint, with the approval of the family member, a Memberto act as a funeral detail officer and oversee all of the arrangements.

(d) The Fire Chief may deny the option of District participation if the circumstances of theMember’s death may reasonably bring discredit to the District.

(e) The Fire Chief or the authorized designee shall determine the highest level ofparticipation the District may provide, based on the cause of death.

852.3 LEVEL OF PARTICIPATION

(a) The desires of the family are paramount and shall be given fullest consideration.

(b) However, the District’s funeral participation shall be conducted according to thefollowing guidelines:

1. A Level I funeral may include Level II criteria and any of the following:

1. (a) Crossed ladders.

(b) Supreme Sacrifice Medal.

(c) Helicopter flyover.

2. A Level II funeral may include Level III criteria and any of the following:

(a) Fire engine or caisson with casket.

(b) Cordon of fire apparatus of both the District and visiting agencies.

3. Level III funeral may include Level IV criteria and any of the following:

(a) Casket draped with the U.S. flag.

(b) Honor Guard as pallbearers.

(c) Procession with District apparatus from the firefighter’s current battalion.

(d) Bugler.

(e) Bell ceremony.

4. Level IV funeral may include:

(a) Hearse with casket.

(b) Apparatus from last assignment (if appropriate).

(c) Honor Guard.

(d) Pipe and drum band.

(e) Administration and logistic support as needed.

(f) Uniformed personnel.

(g) Flag folding (if appropriate).

5. Level V funeral honors may include (with the approval of the Fire Chief):


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Funerals - 442

(a) One piece of apparatus to be used as a static display (not to be includedin a procession).

(b) Honor Guard (if appropriate).

(c) Uniformed personnel.

852.4 ROLES AND RESPONSIBILITIES

(a) The Fire Chief or the authorized designee may appoint one or more of the followingpositions to provide assistance with the funeral arrangements:

1. A Member who is a close friend of the family and who will make reasonableefforts to address the needs and desires of the family, communicatebetween the District and the family, and coordinate details with the officerin charge.

2. Funeral detail officer - A Member who is appointed by the Fire Chief tooversee all arrangements for a funeral.

3. Honor Guard Commander/Officer in Charge of the Honor Guard andpipe and drum band - This position is filled by a member of the HonorGuard and is be responsible for the coordination of the Honor Guard, ColorGuard, and the pipe and drum band.

4. Honorary pallbearers - Honorary pallbearers are those selected by thefamily. They follow the casket from the location of the services to the gravesite.

5. Logistics officer - The logistics officer is charged with preparing theapparatus, vehicles, equipment, and facilities for the funeral services.

6. Officer in Charge/detail officer - Selected by the Fire Chief or theauthorized designee, the detail officer is the person in charge of theoverall District participation and is responsible for the coordinationbetween the funeral director, the chaplain and the Family Support Liaison.

7. Public agency liaison (as needed) - The public agency liaisoncoordinates any interaction with other public agencies that wish toparticipate in the services.

8. Public Information Officer (as needed) - The Public InformationOfficercoordinates all media and public relations issues.

9. Pallbearers - The pallbearers are members of the Honor Guard unlessotherwise requested by the family.

10. Protocol liaison - Appointed by the Fire Chief or the authorized designee,the protocol liaison provides direction, advice, and clarification to the familyregarding proper funeral procedures.

11. Transportation officer - The transportation officer is responsible for alltransportation of family members, pallbearers, and escort detail from apre-determined location to the location of the services, from the service to


Funerals


Funerals - 443

the gravesite and back to a pre-determined location (e.g., the family home,place of worship).

Policy




Family and Medical Leave - 444

Family and Medical Leave853.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for management of unpaid leave for eligibleMembers for qualified medical and family reasons, including (29 USC § 2612):

• The birth or placement of a child for adoption or foster care.

• To care for an immediate family member (spouse, child or parent) with a serious healthcondition.

• When a Member is unable to work because of his/her own serious health condition.

• To care for a spouse, son, daughter, parent, or next of kin who is a service memberof the United States Armed Forces and who has a serious injury or illness incurredin the line of duty.

This policy does not address all possible situations and circumstances that may arise when aMember requests leave for family or medical reasons. As these leave situations arise, supervisorsshall consult with the Department of Human Resources or legal counsel to obtain specific guidanceregarding leave rights and obligations.

Nothing in this policy supersedes any provision of any collective bargaining agreement, civilservice or other local rule, or any law that provides greater family or medical leave rights.


Child - A child under 18 years of age, or 18 years of age or older who is incapable of self-carebecause of a mental or physical disability (29 USC § 2611; 29 CFR 825.102; 29 CFR 825.122).A member’s child is one for whom the Member has actual day-to-day responsibility for care andincludes a biological, adopted, or foster child; stepchild; or a child for whom the Member is standingin loco parentis (in place of a parent).

FMLA - The federal Family and Medical Leave Act (29 USC § 2601 et seq.).

Qualified health care professional - A physician, surgeon, doctor of osteopathy, podiatrist,dentist, psychologist, optometrist, nurse practitioner, nurse midwife, clinical social worker, orphysician assistant duly licensed and authorized to practice medicine; chiropractors for somepurposes; any health care provider from whom the District benefits plan accepts certification ofthe existence of a serious health condition to substantiate a claim for benefits (29 CFR 825.125).

Spouse - The person with whom a Member has entered into a marriage defined or recognizedby the location in which the marriage was entered into (29 USC § 2611(13); 29 CFR 825.102; 29CFR 825.122).


Family and Medical Leave



853.2 POLICYTravis County Emergency Services District #1 shall manage unpaid leave for eligible Members forqualified medical and family reasons in compliance with federal and state law and any applicablecollective bargaining agreement.

853.3 ELIGIBLE MEMBERS

(a) Members shall be eligible for FMLA after working for Travis County EmergencyServices District #1 for at least one year and completing 1,250 hours over the 12months prior to the commencement of the leave (29 USC § 2611; 29 CFR 825.110).

(b) Members may not be eligible for leave if there are less than 50 other Members within75 miles of the Member’s work site.

853.4 TYPE AND DURATION OF LEAVE

(a) Generally, eligible Members shall be entitled under FMLA to 12 work weeks of unpaidleave during a 12-month period (29 USC § 2612; 29 CFR 825.100).

(b) Up to 26 weeks of unpaid leave during a single 12-month period may be available tocare for certain injured military service members.

(c) The 12-month period shall be measured backward from the date leave is taken andcontinuously with each additional leave day taken.

853.4.1 SERIOUS HEALTH CONDITIONS

(a) Eligible Members may take up to 12 weeks of leave to care for a spouse, child, orparent with a serious health condition or when the Member is unable to work becauseof his/her own serious health condition (29 USC § 2612(a)(1); 29 CFR 825.200).

(b) If both spouses are employed by Travis County Emergency Services District #1, thecombined number of work weeks to care for a sick parent shall be limited to 12 workweeks during any 12-month period (29 USC § 2612(f); 29 CFR 825.201).

(c) Generally, a serious health condition shall be an illness, injury, impairment, or physicalor mental condition that involves (29 USC § 2611; 29 CFR 825.113):

1. An overnight stay in a hospital, hospice, or residential medical care facility (29CFR 825.114).

2. Continuing treatment by a qualified health care professional due to a serioushealth condition of more than three full consecutive calendar days (29 CFR825.115(a)).

3. Any period of incapacity due to pregnancy complications or prenatal care (29CFR 825.115(b)).

4. A chronic condition which requires treatment (29 CFR 825.115(c)).

5. A permanent condition for which treatment may not be effective (such asAlzheimer’s or the terminal stages of a disease) (29 CFR 825.115(d)).





6. Any period of absence to receive multiple treatments, including any recoveryperiod, either for restorative surgery after an accident or other injury, or for acondition that would likely result in a period of incapacity of more than threeconsecutive calendar days without medical intervention or treatment (such ascancer chemotherapy or physical therapy for arthritis) (29 CFR 825.115(e)).

853.4.2 BIRTH OR PLACEMENT OF A CHILD

(a) Eligible Members make take up to 12 weeks of leave for the birth, adoption, or fostercare placement of a child of the Member (29 USC § 2612; 29 CFR 825.200).

(b) The leave shall be concluded within one year of the birth or placement of the child (29CFR 825.120; 29 CFR 825.121).

(c) If both parents are employed by Travis County Emergency Services District #1, thecombined number of work weeks of leave shall be limited to 12 work weeks duringany 12-month period (29 USC § 2612(f); 29 CFR 825.120; 29 CFR 825.121).

853.4.3 MILITARY EXIGENCY LEAVE

(a) Eligible Members may take service member leave of up to 12 weeks for qualifyingexigencies occurring because a spouse, child, or parent is on covered active duty orhas been notified of an impending order to active duty (29 USC § 2612(a)(1)(E); 29CFR 825.200).

853.4.4 MILITARY CAREGIVER LEAVE

(a) Eligible Members may take up to 26 weeks of leave in a single 12-month period tocare for a spouse, son, daughter, parent, or next of kin who has incurred an injuryor illness in the line of duty while on active duty in the Armed Forces, provided thatsuch injury or illness may render the family member medically unfit to perform work(29 USC § 2612; 29 CFR 825.200).

(b) Military caregiver leave may be available to family members of covered veterans whowere members of the Armed Forces, including the National Guard or Reserves, at anypoint in the five years preceding the date on which the veteran undergoes medicaltreatment, recuperation or therapy (29 USC § 2612; 29 CFR 825.127).

(c) During the single 12-month period, Members shall be entitled to no more than acombined total of 26 weeks of FMLA leave.

1. When both spouses or legal partners are both employed by Travis CountyEmergency Services District #1, the combined number of work weeks of leaveshall be limited to 26 work weeks during any 12-month period (29 USC § 2612(f);29 CFR 825.127).

(d) Service Member FMLA leave shall run concurrently with other leave entitlementsprovided under federal, state, and local law.

1. Where FMLA leave qualifies as both military caregiver leave and care for a familymember with a serious health condition, the leave shall be designated as militarycaregiver leave first.





853.4.5 INTERMITTENT LEAVE

(a) A Member may take leave for the Member’s own serious health condition, for theserious health condition of the Member's spouse, legal partner, child, or parent, orto care for a covered service member with a serious injury or illness, intermittentlyor on a reduced schedule if medically necessary and if that medical need can bestbe accommodated by an intermittent schedule as defined in federal law (29 USC §2612(b); 29 CFR 825.202; 29 CFR 825.124).

(b) Leave due to a military exigency may be taken on an intermittent or reduced-leaveschedule (29 CFR 825.202).

(c) Intermittent leave for the birth or placement of a child may be available only if grantedat the discretion of the Fire Chief, unless the Member has a serious health conditionin connection with the birth or if the newborn child has a serious health condition (29CFR 825.120; 29 CFR 825.121).

(d) Intermittent leave for any Member shall be tracked and calculated.

853.4.6 PREGNANCY DISABILITY LEAVE

(a) Pregnant Members disabled by pregnancy may be entitled to a disability leave inaddition to any FMLA leave.

1. The duration of leave shall be dependent on the circumstances.

2. The District shall defer to a pregnant Member’s qualified health care professionalwhen assessing the Member’s ability to work.

853.5 MEMBER BENEFITS WHILE ON LEAVE

(a) While on leave, Members shall continue to be covered by any group health insuranceto the same extent that coverage is provided while the Member is on the job (29 USC§ 2614(c); 29 CFR 825.209).

(b) However, Members shall not have coverage under non-health benefit plans.

(c) Members shall be responsible for any health plan Member contributions while on leave(29 CFR 825.210).

1. Member contribution rates shall be subject to any change in rates that occurswhile the Member is on leave.

2. Whena Member fails to return to work after his/her leave entitlement has beenexhausted or expires, the District may recover its share of health plan premiumsfor the entire leave period unless the Member does not return because of thecontinuation, recurrence, or onset of a serious health condition of the Memberor his/her family member that entitles the Member to leave, or because ofcircumstances beyond the Member’s control (29 CFR 825.213).

3. The District may recover premiums through deduction from any sums (e.g.,unpaid wages, vacation pay).

(d) Members may not earn additional time off while on unpaid leave.





853.6 SUBSTITUTION OF PAID ACCRUED LEAVES

(a) Subject to applicable collective bargaining agreements and civil service rules,Members shall exhaust all applicable paid leave before taking unpaid leave.

(b) Paid accrued leave shall include vacation leave, sick leave, personal leave, andcompensatory time earned in lieu of overtime, pursuant to the Fair Labor StandardsAct, during FMLA leave.

(c) Members may not use paid accrued leave to extend FMLA leave beyond 12 workweeks per year.

853.7 USE OF FMLA LEAVE

(a) When a Member takes a leave of absence for any reason that qualifies for FMLA,theDistrict may designate that non-FMLA leave as running concurrently with theMember's 12-week FMLA leave entitlement.

853.8 PROCEDURES

(a) The following procedures shall apply for all Members requesting leave under FMLA:

1. When a leave is requested for a medical or other FMLA-related treatmentappointment, the Membershall make a reasonable effort to schedule theappointment at a time that minimizes disruption to the District's operations (29USC § 2612; 29 CFR 825.302).

2. A member who wishes to take FMLA shall provide his/her supervisor with 30days' advance notice when the leave is foreseeable or as soon as practicableif the need for leave is not foreseeable (29 USC § 2612; 29 CFR 825.302; 29CFR 825.303).

3. At the time of the request, the Member shall complete a FMLA request form.

(b) Requests for medical leave shall be accompanied by a qualified health careprofessional statement, including the date on which the serious health condition beganand the estimated date of return to work (29 USC § 2613; 29 CFR 825.302).

(c) Once the leave is requested or designated by the District, the supervisor shall forwardthe request and any medical certifications to the Department of Human Resourcesand ensure the Member is provided the necessary forms and FMLA information withinfive days (29 CFR 825.300).

(d) Members shall provide medical certification of a qualified health care professionalor military documentation if requested (29 CFR 825.305; 29 CFR 825.308; 29 CFR825.309; 29 CFR 825.310).

(e) Members shall periodically report on their status and intent to return to work (29 USC§ 2614; 29 CFR 825.311). This may assist in avoiding a delay in reinstatement whenthe employee is ready to return to work.





(f) Members returning from a medical leave shall present medical verification from aqualified health care professional of the Member’s ability to return to work and a listof any restrictions that need to be accommodated (29 USC § 2614; 29 CFR 825.100;29 CFR 825.312).

853.9 REINSTATEMENT FOLLOWING LEAVE

(a) Generally, Members returning from FMLA leave within the qualified period may berestored to their original job or to an equivalent job with equivalent pay and benefits(but not seniority), unless the Member would not otherwise have been employed atthe time reinstatement is requested (e.g., in the case of a layoff) (29 USC § 2614; 29CFR 825.214; 29 CFR 825.216).

(b) When the same position is no longer available, such as in a layoff, the Member shallbe entitled to a position comparable in pay, location, job content, and promotionalopportunities and geographic location, if such a comparable position exists.

(c) If upon return from leave a Memer is unable to perform the essential functions of thejob because of a physical or mental disability, the supervisor shallconsult with theDepartment of Human Resources or legal counsel to engage in an interactive processwith the employee to identify a potential reasonable accommodation.

(d) After the exhaustion of paid FMLA leave, non-paid leave shall continue until theconclusion of the protected 12- or 26-week time limit.

(e) Following the protected leave, the Fire Chief, in consultation with the legal counselor the Department of Human Resources, shall determine whether non-FMLA leaveshould apply.


(a) Supervisors shall consult with the Department of Human Resources or legal counselregarding questions relating to leave or reinstatement from leave under this policy.

(b) The Department of Human Resources shall advise the supervisor and inform membersof their rights and responsibilities.

853.11 RECORDS

(a) The District shall maintain leave-related records as required by 29 CFR 825.500 forat least three years and in compliance with the District's established records retentionschedule.

(b) Records and documents related to doctor certifications and other medical informationcreated for purposes of compliance with FMLA and this policy shall be maintained asconfidential medical records separately from Member personnel files.

Policy




Military Leave - 450

Military Leave854.1 PURPOSE AND SCOPEThis policy provides requirements applicable to the granting of leave to perform military service asa member of the Reserves or National Guard, or active duty in the U.S. Armed Forces (UniformedServices Employment and Reemployment Rights Act (USERRA); 38 USC § 4301 et seq.).

This policy does not address every situation or circumstance that may arise when a Member isperforming military service or ordered to active duty. As military leave situations arise, supervisorsshall consult with the Department of Human Resources or legal counsel to obtain specific guidanceregarding military leave rights.

854.2 POLICY

(a) Travis County Emergency Services District #1 shall support Members who may becalled or who volunteer to serve in the military.

(b) The District shall comply with USERRA and state laws relating to military leave.

854.3 MILITARY LEAVE

(a) Generally, Members on military leave shall be entitled to the same rights and benefitsprovided to Members having similar seniority, status, and pay who are on furlough orleave of absence (38 USC § 4316(b)(1)).

(b) A military leave of absence shall be granted to all Members, except those occupyingtemporary positions, to attend scheduled drills or training or if called to active duty withthe US armed services.

(c) Members shall continue to receive full pay while on leave for two-week trainingassignments and shorter absences.

(d) The portion of any military leaves of absence in excess of two weeks shall be unpaid.

1. However, Members may use any available paid time off for the absence.

854.3.1 LENGTH OF LEAVE

(a) Members shall be entitled to military leave of absence for up to a maximum of fiveyears (38 USC § 4312(a)(2)).

(b) Military leave shall be available for both voluntary and mandatory service (38 USC §4303(13); 38 USC § 4312(a)).

(c) There shall be exceptions to the five-year cumulative total, including inactiveduty training (drills), annual training, involuntary recall, or retention in support ofwar, national emergency, certain operational missions, or training or retrainingrequirements (38 USC § 4312(c)).


Military Leave



854.3.2 TEMPORARY MILITARY DUTY LEAVE OF ABSENCE

(a) An eligible Member who is a member of the Texas military forces, a reserve componentof the armed forces, or a member of a state or federally authorized urban search andrescue team shall be entitled to paid military leave when engaged in authorized trainingor duty ordered or authorized by proper authority for up to 15 workdays in a fiscal year(Tex. Gov’t Code § 437.202).

854.4 PROCEDURES AND RESPONSIBILITIES

(a) Members requesting military leave shall:

1. Provide as much advance notice of the pending service as reasonably possible(38 USC § 4312(a); 38 USC § 4312(b)).

2. Provide copies of official orders or other official documentation.

3. Select the benefit options desired during absence, if applicable.

4. Retain copies of all submitted documents.

(b) Upon receipt of a request, Travis County Emergency Services District #1 shalldetermine eligibility for military leave and notify the Member in writing of thedetermination.

854.5 COORDINATION WITH CONTRACTS, PRACTICES AND OTHER RULES

(a) In instances where USERRA provides more generous protections and benefits thanstate or local law, any applicable collective bargaining agreement or local policy orpractice, the Districtshall apply the more beneficial right or benefit (38 USC § 4302).

854.6 LEAVE ACCRUALS

(a) Vacation, sick leave, and holiday benefits shall continue to accrue during a militaryleave of absence which is for two-week training assignments and shorter absences.

(b) Members on military leave shall not be required to use accrued leave while on militaryleave.

(c) However, Members may choose to use accrued annual leave or earned compensatorytime, at their discretion (38 USC § 4316).

(d) Members shall not accrue sick days or paid time-off days during any period of militaryleave without pay.

(e) However, upon return, military leave time shall be included in determining leaveaccruals. For example, if vacation accrual increases from two weeks to three weeksupon completion of five years of service, then a Member who works for two years,serves two years on active duty and then returns, is entitled to three weeks of vacationone year after reemployment.


Military Leave



854.7 HEALTH CARE BENEFITS

(a) Members on approved military leave may elect to purchase continuing health carecoverage for a period of time that is the lesser of:

1. If the duration of a Member’s approved military service is less than 31 days, theMember may purchase continuing health care coverage under the ’s health planfor no more than the regular Member share.

2. The 24-month period beginning on the first day of the Member’s absence formilitary leave.

3. The period beginning on the first day of the Member’s absence for military leaveand ending on the date that he/she fails to return from service or apply forreemployment.

4. If the approved military service is 31 days or more, the District shall charge theMember for no more than 102 percent of the full premium of the health care plan(38 USC § 4317).

(b) Subject to the terms, conditions, and limitations of the applicable plans for which theMember is otherwise eligible, health insurance benefits shall be provided by TravisCounty ESD #1 for the leave of absence which is for two-week training assignmentsand shorter absences.

854.8 RETURN FROM DUTY

(a) Upon return from approved military leave of absence, Members shall report to workas follows:

1. For periods of service less than 31 days, Members shall report back to work nolater than the beginning of the first shift that begins on the first full day followingthe end of the Member’s service period, plus a reasonable time to travel to theMember’s residence, plus eight hours.

(a) If reporting within this period is impossible or unreasonable through nofault of the Member, the Members hall return as soon as possible afterexpiration of the eight-hour period (38 USC § 4312(e)(1)(A)).

2. For periods of service of more than 30 days but less than 181 days, Membersshall submit an application for reemployment no later than 14 days aftercompleting service, or, if impossible or unreasonable to do so through no faultof the Member, no later than the next first full calendar day when possible to doso (38 USC § 4312(e)(1)(C)).

3. For periods of service of more than 180 days, Members shall submit anapplication for reemployment no later than 90 days after completion of service(38 USC § 4312(e)(1)(D)).

(b) Membersr ecovering from an illness or injury incurred in or aggravated during militaryservice shall report to theDistrict or apply for reemployment as provided in this policyat the end of the period necessary to recover from such illness or injury.


Military Leave



1. The recovery period may not exceed two years, except when circumstancesbeyond the Member’s control exist (38 USC § 4312(e)(2)(A)).

(c) A Member failing to report or apply for reemployment in a timely manner shall besubject to the District's rules of conduct and established policies covering absencefrom scheduled work.

854.9 REEMPLOYMENT RIGHTS

(a) A Member returning from an approved temporary military duty leave of absence shallbe generally entitled to reinstatement to the position and benefits he/she would haveattained if not absent for military duty or, in some cases, a comparable job.

854.9.1 FORMER POSITION

(a) Upon return from approved regular active military leave Members shall be entitled toreinstatement in the position that he/she would have attained had the Member nottaken leave.

1. If the leave exceeded 90 days, the Member is also entitled to a position of likeseniority, status, and pay (38 USC § 4313(a)(1); 38 USC § 4313(a)(2)).

(b) When on return from approved military leave Members not able to perform theessential duties of the position the Member would have attained, the Districtshall makereasonable efforts to assist the Member to become qualified (20 CFR 1002.198).

(c) When the Member remains unable to perform the essential duties of the position afterthe District's reasonable efforts, the Member shall be entitled to his/her previously heldposition at the time of departure or when leave exceeds 90 days, a position of likeseniority, status, and pay (38 USC § 4313(a)(2)).

(d) When a Member remains unqualified for both of these positions after reasonableefforts by the District, the Member shall be entitled to the nearest approximation tothese positions (38 USC § 4313(a)(4)).

(e) When a returning Member cannot become qualified because of disability incurredin or aggravated during uniformed service, the District, after making reasonableaccommodations, shall determine a position of equivalent seniority, status, and payfor which the Member is qualified, or the nearest equivalent (38 USC § 4313(a)(3);20 CFR 1002.198).

854.9.2 COMPENSATION AND BENEFITSUpon return from regular active military duty, a Member shall be entitled to seniority and seniority-based rights and benefits, including, but not limited to:

(a) Receipt of credit for the time spent in uniformed service under honorable conditionsfor purposes of seniority, retirement, promotion, and merit salary increases (20 CFR1002.210).

(b) Receipt of credit for time spent on approved military leave for purposes of calculatingeligibility for leave under the Family and Medical Leave Act (20 CFR 1002.210).


Military Leave



(c) Restoration to salary range level that the Member would have attained had he/she notleft on approved military leave (20 CFR 1002.236).

(d) Receipt of the same contribution to retirement benefits upon reemployment thatthe District would have contributed had he/she not taken leave (20 CFR 1002.261).

(e) Disregard of the break in service for purposes of participation, vesting, and accrual ofpension benefits (38 USC § 4316; 38 USC § 4318(a)).

(f) Reenrollment in District health benefits without waiting period.

(g) Restoration of benefits elected by the Member and his/her dependents at the timemilitary service began, as well as to any other benefits that began during the leave forwhich the Member would reasonably have become eligible.

854.9.3 MEMBER REEMPLOYMENT RESPONSIBILITIESA Member returning from approved regular active military leave shall be entitled to reinstatementrights only if he/she (38 USC § 4312):

(a) Has given advance written or verbal notice of such service, unless precluded bymilitary necessity.

(b) Has served in the uniformed service for no more than five years cumulatively whileemployed with Travis County Emergency Services District #1, except as provided in38 USC § 4312(c).

(c) Has been issued a discharge under honorable conditions.

(d) Reports to Travis County Emergency Services District #1 or makes application forreemployment in a timely manner as provided in this policy.

1. When the approved military leave exceeds 30 days, submits documentationshowing:

(a) The application for reemployment is timely.

(b) The Member has not exceeded the cumulative five-year limit of service inthe uniformed services, except as provided in 38 USC § 4312(c).

854.9.4 DISTRICT REEMPLOYMENT RESPONSIBILITIES

(a) The District shall promptly reinstate Members entitled to reinstatement but no laterthan 14 days after a request for reinstatement.

1. When there are unusual circumstances, the District shall reinstate Members assoon as practicable (20 CFR 1002.181).

(b) The District may not reemploy a person after approved military leave if any of thefollowing conditions exist (38 USC § 4312(d)):


Military Leave



1. The District's circumstances have so changed as to make such reemploymentimpossible or unreasonable.

2. Such reemployment imposes an undue hardship upon the District.

3. The former Member held a non-recurrent job for a brief period of time and hadno reasonable expectation that such employment would continue.

(c) Supervisors shall consult with the Department of Human Resources or legal counselbefore determining whether any of these conditions exist.

854.10 RETENTIONA Member reinstated after return from approved military leave shall not be discharged, except forcause (38 USC § 4316(c); 20 CFR 1002.247):

(a) For 180 days after the date of reemployment if the most recent period of military servicewas more than 30 days and less than 181 days.

(b) For one year after the date of reemployment if the most recent period of military servicewas more than 180 days.

854.11 DISCRIMINATION AND RETALIATION PROHIBITEDDiscrimination or retaliation against any Member for participation in military service shall beprohibited, whether the Member volunteers or is ordered to active military service (38 USC § 4311).

Policy




Bereavement Leave - 456

Bereavement Leave855.1 PURPOSE AND SCOPEThis policy provides requirements for bereavement leave for immediate family members.

855.2 POLICY

(a) Members who wish to take time off due to the death of an immediate family membershall notify their supervisor immediately.

(b) Up to 24 hours of paid bereavement leave shall be provided to eligible Members.

(c) The Fire Chief shall be authorized to grant an additional 12 hours of bereavementleave if needed.

(d) Eligible employees shall be:

1. Full-Time Firefighters.

2. Full-Time Exempt Members.

3. Full-Time Non-Exempt Members.

(e) Bereavement pay shall be calculated based on the base pay rate at the time ofabsence and shall not include any special forms of compensation, such as incentives,commissions, bonuses, or shift differentials.

(f) Approval of bereavement leave shall occur in the absence of unusual operatingrequirements.

1. Members may, with their supervisors’ approval, use any Vacation/Holiday paidleave for additional time off as necessary.

(g) Travis County ESD #1 shall define “immediate family” as the Member’s spouse,parent, child, sibling; the Member’s spouse’s parent, child, or sibling; the Member’schild’s spouse; grandparents, or grandchildren.

1. Special consideration shall also be given to any other person whose associationwith the Member is similar to any of the above relationships.

(h) Pay for bereavement leave shall be made for actual time lost from work.

1. If the death or funeral occurs at a time when work is not scheduled, paymentshall not be made.

2. If a holiday or part of a scheduled vacation occurs on any of the days of absence,holiday, or vacation pay shall not be paid in addition to paid bereavement leave.

(i) An excused absence for family death shall not be retroactive or postponed and takenat a later date.

Policy




Medical Leaves of Absence - 457

Medical Leaves of Absence856.1 PURPOSE AND SCOPEThese policies provide the requirements for leaves of absence. Travis County ESD #1 providesmedical leaves of absence without pay to eligible Members who are temporarily unable to workdue to a serious health condition or disability.

856.2 DEFINITIONSSerious Health Conditions or Disabilities: For purposes of this policy, serious health conditionsor disabilities include inpatient care in a hospital, hospice, or residential medical care facility;continuing treatment by a health care provider; and temporary disabilities associated withpregnancy, childbirth, and related medical conditions.

856.3 MEDICAL LEAVE

(a) Members in the following employment classifications are eligible to request medicalleave as described in this policy:

1. Full-Time Exempt.

2. Full-Time Non-Exempt.


(b) Eligible Members shall make requests for medical leave to their supervisors at least30 days in advance of foreseeable events and as soon as possible for unforeseeableevents.

(c) A health care provider’s statement shall be submitted verifying the need for medicalleave and its beginning and expected ending dates.

1. Any changes in this information shall be promptly reported to Travis County ESD#1.

2. Members returning from medical leave shall submit a health care provider’sverification of their fitness to return to work.

(d) Eligible Members may be granted leave for the period of the disability, up to amaximum of 12 weeks within any 12 month period.

1. Any combination of medical leave and family leave shall not exceed thismaximum limit.

2. Members shall be required to first use any accrued paid leave time before takingunpaid medical leave.

(e) Members who sustain work-related injuries shall be eligible for a medical leave ofabsence for the period of disability in accordance with all applicable laws coveringoccupational disabilities.


Medical Leaves of Absence



(f) Subject to the terms, conditions, and limitations of the applicable plans, Travis CountyESD #1 shall continue to provide health insurance benefits for the full period of theapproved medical leave.

(g) Benefit accruals, such as vacation, sick leave, or holiday benefits, shall be suspendedduring the leave and shall resume upon return to active employment.

(h) So that a Member’s return to work may be properly scheduled, a Member on medicalleave shall provide Travis County ESD #1 with at least two weeks advance notice ofthe date the Member intends to return to work.

(i) When a medical leave ends, the Member shall be reinstated to the same position, if itis available, or to an equivalent position for which the Member is qualified.

(j) If a Member fails to report to work promptly at the end of the medical leave, TravisCounty ESD #1 shall assume that the Member has resigned.

(k) The District shall require any Member off work for 12 weeks or longer or a Memberthat has had major surgery to pass a complete physical from the District’s physicianbefore the Member is permitted to return to work.

1. Failure to complete or pass a reinstatement physical shall delay the return towork time frame for the Member.

(l) Should a medical condition be discovered during the physical that prohibits theMember from performing their normal job duties, that Member shall remain off the jobuntil properly released for full duty by the District’s physician.

856.4 FAMILY LEAVETravis County ESD #1 provides family leaves of absence without pay to eligible Members who wishto take time off from work duties to fulfill family obligations relating directly to childbirth, adoption, orplacement of a foster child; or to care for a child, spouse, or parent with a serious health condition.

(a) Members in the following employment classifications shall be eligible to request familyleave as described in this policy:

1. Full-Time Firefighter.

2. Full-Time Exempt.

3. Full-Time Non-Exempt.

(b) Eligible Members shall make requests for family leave to their supervisors at least 30days in advance of foreseeable events and as soon as possible for unforeseeableevents.

(c) Members requesting family leave related to the serious health condition of a child,spouse, or parent may be required to submit a health care provider’s statementverifying the need for family leave to provide care, its beginning and expected endingdates, and the estimated time required.

(d) Eligible Members may request up to a maximum of 12 weeks of family leave withinany 12 month period.





1. Any combination of family leave and medical leave shall not exceed thismaximum limit.

2. Members shall be required to first use any accrued paid leave time before takingunpaid family leave.

3. Married Member couples may be restricted to a combined total of 12 weeksleave within any 12 month period for childbirth, adoption, or placement of a fosterchild; or to care for a parent with a serious health condition.

(e) Subject to the terms, conditions, and limitations of the applicable plans, Travis CountyESD #1 shall continue to provide health insurance benefits for the full period of theapproved family leave.

(f) Benefit accruals, such as vacation, sick leave, or holiday benefits, shall be suspendedduring the leave and will resume upon return to active employment.

(g) So that a Member’s return to work can be properly scheduled, a Member on familyleave shall provide Travis County ESD #1 with at least two weeks advance notice ofthe date the employee intends to return to work.

(h) When a family leave ends, the Member shall be reinstated to the same position, if it isavailable, or to an equivalent position for which the Member is qualified.

(i) If a Member fails to report to work promptly at the end of the approved leave period,Travis County ESD #1 shall assume that the employee has resigned.

856.5 PERSONAL LEAVETravis County ESD #1 provides leaves of absence without pay to eligible Members who wish totake time off from work duties to fulfill personal obligations.

(a) Employees in the following employment classification(s) shall be eligible to requestpersonal leave as described in this policy:

1. Full-Time Firefighter

2. Full-TIme Exempt

3. Full-Time Non-Exempt

(b) Eligible Members may request personal leave only after having completed 180calendar days of service.

(c) As soon as eligible Members become aware of the need for a personal leave ofabsence, they shall request a leave from their supervisor.

(d) Personal leave may be granted for a period of up to 30 calendar days in any one (1)year.

1. With the supervisor’s approval, a Member may take any available vacation leaveas part of the approved period of leave.

(e) Requests for personal leave shall be evaluated based on a number of factors, includinganticipated workload requirements and staffing considerations during the proposedperiod of absence.





(f) Subject to the terms, conditions, and limitations of the applicable plans, Travis CountyESD #1 shall continue to provide health insurance benefits for the full period of theapproved personal leave.

(g) Subject to the terms, conditions, and limitations of the applicable plans, Travis CountyESD #1 shall continue to provide health insurance benefits for the full period of theapproved personal leave.

(h) Benefit accruals, such as vacation, sick leave, or holiday benefits, shall be suspendedduring the unpaid leave and will resume upon return to active employment.

(i) When a personal leave ends, every reasonable effort shall be made to return theemployee to the same position, if it is available, or to a similar available position forwhich the Member is qualified.

1. However, Travis County ESD #1 shall not guarantee reinstatement in all cases.

(j) If a Member fails to report to work promptly at the expiration of the approved leaveperiod, Travis County ESD #1 shall assume the Member has resigned.

Policy




Member Benefits - Including Sick Leave andVacation - 461

Member Benefits - Including Sick Leave andVacation857.1 POLICY

(a) Eligible Members of Travis County ESD #1 shall be provided a wide range of benefits.

(b) A number of the programs (such as Social Security, workers’ compensation, statedisability, and unemployment insurance) shall cover all Members in the mannerprescribed by law.

(c) Benefits eligibility shall be dependent upon a variety of factors, including Memberclassification.

(d) The following benefit programs shall be available to eligible Members:

1. Vacation.

2. Holidays.

3. Worker's Comp.

4. Sick Leave.

5. Voting Time Off.

6. Bereavement Leave.

7. Jury Duty.

8. Witness Duty.

9. Military Leave.

10. Uniforms.

11. Pension Plan.

12. Medical Insurance [eligibility commences on the first day of the month following30 days of employment.]

13. Supplemental Life Insurance.

14. Auto, Employer Owned Car.

15. Travel Allowance.

(e) Some benefit programs may require contributions from the Member, but most are fullypaid by Travis County ESD #1.

857.2 VACATION BENEFITS

(a) Vacation time off with pay shall be available to eligible Members.

(b) Members in the following employment classification(s) shall be eligible to earn anduse vacation time as described in this policy:

1. Full-time Firefighters.


Member Benefits - Including Sick Leave and Vacation



2. Full-time Exempt Members.

3. Full-time Non-Exempt Members.

(c) The amount of paid vacation time Members shall receive each year increases with thelength of their employment as shown in the following schedule:

VACATION EARNING SCHEDULE - FULL-TIME FIREFIGHTERS

Years of Eligible Service Vacation Days Per Year Cap

1 - 4 6 hours per pay period 312 hours

5 - 9 7.5 hours per pay period 390 hours

10 - 14 9 hours per pay period 468 hours

15 + 10.5 hours per pay period 520 hours

VACATION EARNING SCHEDULE - FULL-TIMEEXEMPT EMPLOYEES/NON-EXEMPT EMPLOYEES

YEARS OF ELIGIBLE SERVICE VACATION DAYS EACH YEAR CAP

1 - 4 96 hours 192 hours

5 - 9 120 hours 240 hours

10 - 14 144 hours 288 hours

15 + 168 hours 336 hours

(a) Accruals:

1. Accruals for Full-Time Members who work a 40-hour week shall be made at theend of each calendar month.

2. Accrual for Members working other schedules shall be based upon completionof working 168 hours.

3. Vacation days shall accrue from date of employment but shall not be used untilthe Member’s six (6) month probationary period has been completed.

(b) Eligibility:

1. The length of eligible service shall be calculated on the basis of a “benefit year.”

2. This shall be the 12-month period that begins when the Member starts to earnvacation time.

3. A Member’s benefit year may be extended for any significant leave of absenceexcept military leave of absence.

4. Military leave shall have no effect on this calculation. (See individual leave ofabsence policies for more information.)





5. Once Members enter an eligible employment classification, they shall begin toearn paid vacation time according to the schedule.

(a) However, before vacation time may be used, a waiting period of 180calendar days shall be completed.

(b) After that time, Members may request use of earned vacation timeincluding that accrued during the waiting period.

(c) Usage

1. Paid Vacation/Holiday time may be used in minimum increments of four hours.

2. To take Vacation/Holiday, Members shall request approval no less than three(3) days in advance, from their supervisors.

3. The proper “Leave Request Form” shall be filled out in full and “Vacation” shallbe written under Type of Leave Requested to use available vacation hours (SeeAppendix A).

4. Requests shall be reviewed based on a number of factors, including businessneeds and staffing requirements.

5. Vacation time off shall be paid at the Member’s base pay rate at the time ofvacation.

(a) It shall not include overtime or any special forms of compensation such asincentives, commissions, bonuses, or shift differentials.

(d) Payment for leave

1. Members may carry unused vacation time forward to the next benefit year.

(a) When the total amount of unused vacation time reaches a “cap” equal toamount shown in chart, further vacation accrual shall stop.

(b) When the Member uses paid vacation time and brings the availableamount below the cap, vacation accrual shall begin again.

(c) District Commissioners may waive this requirement in specific cases.

2. Upon termination of employment, Members shall be paid for unused vacationtime that has been earned through the last day of work.

857.3 HOLIDAYS AND HOLIDAY TIME OFF

1. 40-HOUR WEEK MEMBERS:

A. Travis County ESD #1 shall grant holiday time off to all 40-hour a week Memberson the holidays listed below.

(a) New Year’s Day ( January 1).

(b) Martin Luther King, Jr. Day (Third Monday in January).

(c) President’s Day (Third Monday in February).

(d) Memorial Day (Last Monday in May).





(e) Independence Day (July 4).

(f) Labor Day (First Monday in September).

(g) Columbus Day (Second Monday in October).

(h) Veteran’s Day (November 11).

(i) Thanksgiving (2 days; Thanksgiving and day after Thanksgiving).

(j) Christmas (2 days; December 24 and 25).

B. When holidays fall on a weekend, the District may elect to allow alternate daysoff.

C. Travis County ESD #1 shall permit 8-hours of holiday time off to eligible Memberswho work a 40-hour week.

2. SHIFT PERSONNEL ON 48/96 SCHEDULE

A. Usage/Accruals/Eligibility/Payment for leave

(a) Firefighters shall be subject to being scheduled to work on a recognizedholiday(s), due to shift assignments.

(a) To take Vacation/Holiday when otherwise scheduled for duty,Members shall request approval no less than ten (10) days inadvance, from their supervisors.

(b) Paid Vacation/Holiday time may be used in minimum increments of fourhours.

(c) The proper “Leave Request Form” shall be filled out in full.

(a) “Holiday Time Off” shall be written under Type of Leave Requestedto use available Holiday time off hours.

(d) Requests shall be reviewed based on a number of factors, includingbusiness needs and minimum staffing requirements.

(e) Each eligible Member working a 48-hour on and 96-hour off schedule shallbe awarded 12-hours of holiday time off each month.

(f) Holiday time off days shall accrue on the first of each calendar month andshall cap at 144 hours.

(g) Holiday time off shall accrue from date of employment but shall not beused until the Member’s 1 year probationary period has been completed.

(h) Members may carry unused Holiday time off forward to the next benefityear.

(a) When the total amount of unused Holiday time off reaches a “cap”equal to 144 hours, further holiday time off accruals shall stop.

(i) When the Member uses paid Holiday time off and brings the availableamount below the cap, holiday time off shall begin again.





(j) Upon termination of employment, Members shall not be paid for anyunused Holiday time off that has been earned through the last day of work.

857.4 WORKER'S COMPENSATION INSURANCE

(a) Travis County ESD #1 shall provide a comprehensive workers’ compensationinsurance program at no cost to Members.

(b) This program shall cover any injury or illness sustained in the course of employmentthat requires medical, surgical, or hospital treatment.

(c) Subject to applicable legal requirements, workers’ compensation insurance shallprovide benefits after a short waiting period or, if the Member is hospitalized,immediately.

(d) Members who sustain work-related injuries or illnesses shall inform their supervisorimmediately.

(e) Neither Travis County ESD #1 nor the insurance carrier shall be liable for the paymentof workers’ compensation benefits for injuries that occur during a Member’s voluntaryparticipation in any off-duty recreational, social, or athletic activity sponsored by, ornot sponsored by Travis County ESD #1.

857.5 SICK LEAVE BENEFITS

(a) Travis County ESD #1 shall provide paid sick leave benefits to all eligible Membersfor periods of temporary absence due to illnesses or injuries.

1. Eligible Member classification(s):

(a) Full-time Regular Firefighters.

(b) Full-time Exempt Members.

(c) Full-time Non-Exempt Members.

(b) Eligible Members shall accrue sick leave benefits at the rate of 8 hours every month offull service for Regular Full-Time, Non-Shift personnel; or, 12 hours upon completionof working 168 hours, for Full-Time, Uniformed-shift workers.

(c) Sick leave benefits shall be calculated on the basis of a “benefit year,” the 12-monthperiod that begins when the Member starts to earn sick leave benefits.

(d) Members may request use of paid sick leave after completing a waiting period of 180calendar days from the date they become eligible to accrue sick leave benefits.

1. Battalion Chiefs and Captains may, at their discretion waive the 180 calendarday eligibility requirement on an individual occurrence basis when a Memberhas extraordinary need for themselves or an immediate family member.

(e) Sick leave shall be earned before it is granted.

(f) Paid sick leave may be used in minimum increments of one (1) hour.





(g) Eligible Members may use sick leave benefits for an absence due to their own illnessor injury (or the illness or injury involving a member of their immediate family.

(h) Travis County ESD #1 shall define “immediate family” for sick leave as the Member’sspouse or child or the Member’s spouse’s child.

1. Special consideration shall also be given to any other person whose associationwith the Member is similar to any of the above relationships.)

(i) Members who are unable to report to work due to illness or injury shall notify theirdirect supervisor at least one hour before the scheduled start of their workday.

(j) The direct supervisor shall be contacted on each additional day of absence.

(k) Sick leave benefits shall be calculated based on the Member’s base pay rate at thetime of absence and shall not include any special forms of compensation, such asincentives, commissions, bonuses, or shift differentials.

(l) The accrual rates are shown below.

Member Accrual per pay period Maximum Accrual

Regular Full-time, Non-Shift 4 hours per pay period 960 hours

Fire, Uniformed - Shift 6 hours per pay period 1344 hours

*The accrual is not available for the Member to use until the first day of the following payperiod or month.

(a) Sick leave benefits shall be intended solely to provide income protection in the eventof illness or injury, and may not be used for any other absence.

(b) Unused sick leave benefit shall not be paid to Members while they are employedor upon termination of employment unless otherwise directed by the DistrictCommissioners in specific cases.

Licensed Physician Statement

(a) A statement from the treating physician shall be required in the following cases:

1. An absence from work of more than 24 consecutive hours.

(a) The reason shall be documented by a physician's written statementdescribing the dates of disability and, if applicable, releasing the Memberto return to work without limitations.

(b) The supervisor may request a similar statement at any time.

2. According to worker's compensation reporting requirements.

3. A total of three occurrences within a 365-day cycle.

4. The physician's statement shall state the estimated period of time the Memberwill be unable to report for duty.

Return to Work Release

(a) A return to work document or letter shall be required from a Member if they receivetreatment from a physician or doctor for an illness or injury.





(b) This form shall be presented to the supervisor and forwarded to the AdministrativeOffice.

Occurrence

(a) An occurrence shall be each separate time a Member uses sick leave.

(b) Occurrences shall be tracked in a twelve month period starting each January 1 andending December 31 of the same year.

(c) Sick time off and Occurrences shall be regarded differently.

Example: A Member may call in sick and be off for five (5) days during an illness. The sick timeis logged as one occurrence but five days sick against his/her accrued sick leave.

(a) At the third occurrence in a twelve month period – (January to December) the Membershall be counseled about his/her use of sick leave.

1. The Member shall be required to produce a statement from a treating physicianbefore returning to work.

2. Failure to produce a physician statement shall result in disciplinary action anddocumented in the Member’s personnel file.

(b) After the fourth occurrence and every occurrence thereafter, a statement from atreating physician shall be required each time before returning to work.

1. Failure to produce a physician’s statement shall result in further disciplinaryaction up to and including termination.

Abuse of Sick Leave

(a) Inappropriate use or abuse of sick leave by a Member may be subject to disciplinaryaction, up to and including termination and/or denial of use of paid sick leave.

(b) In addition, if a supervisor has reason to believe abuse is occurring, he/she may requirea physician's written statement for the absence.

(c) Although Travis County ESD #1 provides sick leave accrual at a specified rate,excessive absences on the part of the Member may signal a performance problemto the supervisor.

1. Continued use of sick leave at higher than average rates, as defined by the FireChief, may create situations within a work group that hamper accomplishmentof tasks and expectations.

2. The Fire Chief may take corrective action by setting attendance goals through aPerformance Improvement Plan or enforcing the appropriate disciplinary action.

Policy




Jury Duty - 468

Jury Duty858.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for jury service by eligible Members.

858.2 POLICY

(a) Travis County ESD #1 encourages Members to fulfill their civic responsibilities byserving jury duty when required.

(b) Members in an eligible classification may request up to two weeks of paid jury dutyleave over any one year period.

(c) Jury duty pay shall be calculated on the Member’s base pay rate times the number ofhours the Member would otherwise have worked on the day of absence.

(d) Member classifications that qualify for paid jury duty leave are:


2. Full-Time Exempt Members.

3. Full-Time Non-Exempt Members.

(e) When Members are required to serve jury duty beyond the period of paid jury dutyleave, they may use any available paid time off (for example, vacation benefits) ormay request an unpaid jury duty leave of absence.

(f) Members shall show the jury duty summons to their supervisor as soon as possibleso that the supervisor may make arrangements to accommodate their absence.

1. Members shall report for work whenever the court schedule permits.

2. Upon return to work the Member shall present a certificate of jury service fromthe court.

(g) Either Travis County ESD #1 or the Member may request an excuse from jury dutyif, in Travis County ESD #1’s judgment, the Member’s absence would create seriousoperational difficulties.

Policy




Witness Duty - 469

Witness Duty859.1 PURPOSE AND SCOPEThis policy provides requirements for Members to appear in court for witness duty whensubpoenaed to do so.

859.2 POLICY

(a) When Members have been subpoenaed or otherwise requested to testify as witnessesby Travis County ESD #1, they shall receive paid time off for the entire period ofwitness duty.

(b) Members shall be granted a maximum of 12 hours of paid time off (per year) to appearin court as a witness at the request of a party other than Travis County ESD #1.

(c) Members shall be paid at their base rate and are free to use any remaining paid leavebenefits (such as vacation leave) to receive compensation for any period of witnessduty absence that would otherwise be unpaid.

(d) The subpoena shall be shown to the Member’s supervisor immediately after itis received so that operating requirements can be adjusted, where necessary, toaccommodate the Member’s absence.

(e) The Member shall report for work when the court schedule permits.

Policy




Meal Periods - 470

Meal Periods860.1 PURPOSE AND SCOPEThis policy establishes the requirements for meal periods while on duty.

860.2 POLICY

(a) All Members shall be provided with meal period(s) as appropriate, each workday.

(b) Supervisors shall schedule breakfast, lunch, and dinner meal periods to accommodateoperating requirements.

(c) Members shall be relieved of all active responsibilities and restrictions for a period ofone hour during the meal period, except for emergencies.

Policy




Business Travel Expense Reimbursement -471

Business Travel Expense Reimbursement861.1 PURPOSE AND SCOPEThe purpose of this policy is to define the requirements for business travel expensereimbursement. These requirements have been derived from the GSA CONUS per diemrequirements.

861.2 DEFINITIONSTerms used in this policy shall be defined as:

(a) TDY - An acronym that stands for "Temporary Duty." It is defined as duty at alocation(s) other than the permanent duty station.

(b) Per diem rate - An allowance (also referred to as subsistence allowance) forlodging, meals, and related incidental expenses. These rates are established annuallyby GSA for travelers on official Government business to use for their loding, meals, andincidental expenses.

(c) GSA - Government Services Administration.

(d) CONUS - The 48 contiguous states and the District of Columbia.

(e) M&IE - An acronym standing for "Meals and Incidental Expenses."

861.3 POLICY

(a) Travis County Emergency Services District #1 shall reimburse the subsistanceexpenses of Members on official TDY at the rates established by the GSA.

1. The current official reimbursement rates for TDY as established by the GSA maybe found at http://www.tdy-perdiem.com/help/perdiem.asp.

(b) The maximum length of TDY shall be 139 days.

(c) The per diem allowance for lodging shall exclude taxes.

(d) Each Travis County Emergency Services District #1 Member, for official travel awayfrom the District, shall be entitled to a daily paynent for lodging, meals, and relatedincidental expenses.

(e) Members may be required to share hotel rooms with other traveling Members whensharing can be done appropriately.

(a) When a lodging receipt shows a charge for double occupancy, such fact shallbe shown on the travel voucher.

(b) If the person sharing the room is a TCESD1 Member on official travel, one-halfof the double occupancy charge shall be allowable for each Member.

(c) If the person sharing the room is not another TCESD1 Member on officialtravel, identification of the person is not required and the Member may beallowed a single room rate.


Business Travel Expense Reimbursement


Business Travel Expense Reimbursement -472

(f) Tips shall be shown on the travel voucher as follows:

1. Tips to porters, baggage carriers, bellhops, hotel maids, stewards, orstewardesses, and others on vessels, and hotel servants in foreign countriesshall be included as part of incidental expenses covered by per diem.

2. Tips related to meals shall be covered as part of per diem meal expenses.

3. Reimbursement of tips when authorized the use of taxicabs shall be allowed, butare not included as an incidental expense.

(g) Federal travel regulations provide for a breakdown in per diem rate per meal.

1. Individual meal reimbursement rates are documented at http://www.tdy-perdiem.com/help/perdiem.asp.

2. These individual meal rates shall apply when figuring per diem for partial daystraveled.

(h) Reimbursement for first night's lodging when the traveler is delayed byweather, illness, or other shall be reimbursed when:Official travel in privately owned vehicles shall be reimbursed at the rates documentedat http://www.tdy-perdiem.com/help/perdiem.asp .

1. The lodging reservation shows confirmed late arrival.

2. The District determines that the Member acted reasonably and prudently inreasonable expectation of a travel assignment being completed as ordered ordirected.

3. The charges shall be reimbursed as a miscellaneous travel expense.

(i) Frequent traveler benefits earned in conjunction with official travel shall be used onlyfor official travel.

1. Members shall not retain and use such benefits for personal travel.

2. If both personal and official frequent flyer bonus points are co-mingled intoone account, all those points shall belong to TCESD1 unless the Member canseparately account for personal mileage.

3. Because the law says that frequent flyer benefits earned in conjunction withofficial travel shall be used only for official travel, the points shall no longer bedonated to a charity.

(j) Members shall refer questions about travel vouchers and reimbursement to the FireChief.

http://www.tdy-perdiem.com/help/perdiem.asp



Policy




Personnel Records - 473

Personnel Records862.1 PURPOSE AND SCOPEThe purpose of this policy is to establish the maintenance of, retention of, and access to personnelfiles in accordance with the Texas Public Information Act.

862.1.1 PERSONNEL RECORDS DEFINED

(a) Personnel records shall include any record maintained under an individual Member’sname relating to:

1. Personal data, including marital status, family members, educational andemployment history, or similar information.

2. Medical history, including medical leave-of-absence forms, fitness-for-dutyexaminations, workers’ compensation records, medical releases, and all otherrecords that reveal a Member’s past, current, or future medical conditions.

3. Election of Member benefits.

4. Member advancement, appraisal, or discipline.

5. Complaints or investigations of complaints concerning an event or transaction inwhich the Member participated that pertain to the manner in which the Memberperformed official duties.

6. Any information that if disclosed would constitute an unwarranted invasion ofpersonal privacy.

862.1.2 EMPLOYEE RECORD LOCATIONS

(a) Personnel records shall generally be maintained in one of the following files:

1. District file - Any file maintained in the office of the District or the Departmentof Human Resources as a permanent record of a Member’s employment withthe District.

2. Division file - Any file maintained internally by a Member’s supervisor inan assigned division for the purpose of collecting information to prepareperformance evaluations.

3. Supervisor log entries - Any written comment, excluding actual performanceevaluations, made by a supervisor, concerning the performance or conduct ofa Member of the District.

4. Training file - Any file containing the training records of a Member.

5. Investigations file - Any file containing written comments regarding harassmentor discrimination claims, misconduct claims, background investigations, orreference check responses.


Personnel Records



6. Medical file - Any separately maintained file that exclusively contains materialrelating to a Member’s medical history.

862.2 POLICYThe District shall maintain the confidentiality of its Members’ personnel records.

862.3 REQUESTS FOR DISCLOSURE

(a) All records kept by Texas public agencies shall be considered public unless coveredby specific disclosure statutes pursuant to the Texas Public Information Act.

(b) Private personnel records exempt from public disclosure include, but are not limited to:

1. Home addresses, home telephone numbers, emergency contact information,Social Security numbers, or information revealing the Member has familymembers. This information shall be exempted when the Member requests theinformation to be kept confidential by a signed writing upon employment (Tex.Gov’t Code § 552.024; Tex. Gov’t Code § 552.117).

2. Certain personnel records, medical records, or similar records constituting aclearly unwarranted invasion of personal privacy (Tex. Gov’t Code § 552.102).

3. Information considered confidential by law, either constitutional, statutory, or byjudicial decision (Tex. Gov’t Code § 552.101).

(c) Only written requests for the disclosure of any information contained in a Member’spersonnel record shall be considered. Because the format of such requests may bestrictly governed by law, with specific responses required, all such requests shall bepromptly brought to the attention of the District designated official charged with theresponsibility of responding to such requests.

(d) Upon receipt of a request for disclosure of personnel records, the Member’s supervisorshall be notified.

1. The supervisor shall notify the affected Member as soon as practicable that sucha request has been made.

(e) The designated District official charged with the responsibility of responding torequests for disclosure of personnel records shall ensure that an appropriate responseto the request is made in a timely manner, in accordance with applicable law.

(f) All requests for the disclosure of personnel records resulting in access to a Member’sfile shall be logged in the corresponding file.

(g) Nothing in this section shall be intended to preclude review of personnel files by theBoard of Commissioners, Legal Counsel or attorneys or representatives of the Districtin connection with official business.

862.4 RELEASE OF CONFIDENTIAL INFORMATIONExcept as provided by this policy or pursuant to lawful process, no information contained in anyconfidential personnel file shall be disclosed to any unauthorized person without the express prior


Personnel Records



consent of the involved Member and the written authorization of the Fire Chief or the authorizeddesignee.

862.5 MEMBER ACCESS TO OWN FILE

(a) Any Member may request access to his/her own personnel file during the normalbusiness hours of the individual responsible for maintaining such files.

(b) Any Member seeking the removal of any item from his/her personnel file shall submita written request to the Fire Chief via the chain of command.

(c) District shall thereafter remove any such item, if appropriate, or as soon as practicableprovide the Member with a written explanation why the contested item will not beremoved.

(d) The request and the District's written response shall be retained, with the contesteditem, in the personnel file.

(e) Nothing herein shall require the removal of any item from the file.

(f) Members may be restricted from accessing files containing any of the followinginformation:

1. Ongoing investigations, to the extent the District, in its sole discretion,determines that disclosure may jeopardize or compromise the investigation,pending final disposition or notice to the Member of the intent to discipline.

2. Confidential portions of an investigation which have not been sustained againstthe Member.

862.6 PERSONNEL DATA CHANGES

(a) Members shall promptly notify Travis County ESD #1 of any changes in personneldata.

(b) Personal mailing addresses, telephone numbers, number and names of dependents,individuals to be contacted in the event of emergency, educational accomplishments,and other such status reports shall be accurate and current at all times.

Policy




TIFMAS Deployment - 476

TIFMAS Deployment863.1 PURPOSEThe purpose of this document is to establish policies and procedures for the organization anddeployment of TCESD1 personnel and equipment in response to All-hazard and Wildland TaskForce requests form the Texas Intrastate Fire Mutual Aid System (TIFMAS).

863.2 POLICY

At the request of the Texas Forest Service and Governor's Division of Emergency Management,TCESD1 shall:

(a) Travis County Emergency Services District #1 shall attempt to fill requests by TIFMASwhich may include apparatus with department personnel, or with qualified personnelwho may be requested individually for staffing needs.

863.3 ORGANIZATION

(a) The program shall be organized by the TCESD1 TIFMAS Fire Coordinator and underthe supervision of the Fire Chief.

(b) During assignments, Members shall comply with all department safety practices andprocedures according to current department policy.

(c) TCESD1 shall adhere to the TIFMAS credentialing qualifications as shown in theprocedures below.

863.4 PERSONNEL ELIGIBLE FOR DEPLOYMENT

(a) All 40-hour work week and salaried Members may be assigned for deployment.

(b) Salaried Members and 40-hour work week Members shall be eligible for additionalcompensation while on deployment assignments.

863.5 DEPLOYMENT

(a) Members shall be able to respond to and depart within two hours.

(b) The TIFMAS Regional Coordinator shall contact TCESD1's TIFMAS Coordinator shallthen make the appropriate arrangements via email, pager notification, Active 911, anddirect phone calls.

1. On duty Members shall then prepare any apparatus.


TIFMAS Deployment



(c) The following dispatch information shall be recorded:

1. Fire Name and Number.

2. Resource Order Number.

3. Meeting or check-in location.

4. Meeting or check-in date and time.

5. Radio frequencies.

6. Telephone/Cell phone numbers.

7. Strike Team/Task Force Leader name and radio ID (if applicable).

8. Name of the Incident Commander.

(d) The TIFMAS Coordinator shall contact the Fire Chief to make arrangements for adeployment.

(e) The TIFMAS Coordinator shall notify all department Members through departmentemail or Active 911 as to the resources and personnel deployed.

(f) Records of "back-fill" (constant staffing) for Members away on deployment shall bekept for proper billing to the Governor's Division of Emergency Management after theincident.

(g) Any Members or crews deployed shall attempt to make daily contact with the TIFMASCoordinator to inform of their crew status, assignment updates or location changes(with available phone access).

(h) The TIFMAS Coordinator shall attempt to make status reports to all departmentMembers during times of high fire activity or natural/man-made disasters.

1. The purpose of these status reports shall facilitate team Member awareness ofpossible imminent deployment.

(i) Days off

1. Upon completion of a 7 day assignment, personnel shall be allowed 1 day (day#8) off whether it is a duty day or a non-duty day.

2. Personnel who return from a 14 day assignment shall be allowed two days off(days #15 and 16) whether the days are duty days or non-duty days.

(a) The intent of the time off is for rest and recuperation and shall be applicableto both line and staff Members.

(b) The rest period shall prohibit any personnel from constant staffing orengaging in outside employment during the 1 or 2 days off.

(c) The days off taken during deployment shall be charged to vacation or PTO.

863.6 CREW OPERATIONS (SINGLE RESOURCE, STRIKE TEAM/TASK FORCE)


TIFMAS Deployment



(a) TCESD1 apparatus may be dispatched individually or as a part of a Strike Team orTask Forced.

(b) A Strike Team shall consist of 5 like apparatus, most likely assembled with apparatusfrom other agencies.

(c) A Task Force shall consist of a mixed group of engines or other resources.

(d) Each Strike Team or Task Force shall have a NIIMS-qualified Strike Team/Task ForceLeader, common communications, and Strike Team/Task Force ID/call sign.

(e) Department personnel and equipment may be assigned to the following types ofduties:

1. Structure protection.

2. Staffing state fire equipment.

3. Stationary pumping operations.

4. Local fire department station coverage and responses (EMS and structure fireprotection).

5. Helicopter water supply operations.

6. Mop up of accessible areas.

7. Area reconnaissance and area pre-planning.

8. Fire line.

(f) Personnel assigned to Strike Team/Task Force shall maintain team integrity - no freelancing.

863.7 PAPERWORK, BILLING, AND REIMBURSEMENT

The Governor's Division of Emergency Management allows for the compensation of fire fightingresources, personnel, and required "back fill" staffing.

(a) All crews and personnel shall be responsible for submitting the following forms:

1. Crew Time Reports (CTR) (personnel).

2. Emergency Equipment Shift Ticket (apparatus).

(b) Deployed crews shall have CTR and Shift Ticket records for each day of travel anddays assigned to the incident.

(c) Equipment rates for apparatus shall be billed at an hourly rate, starting at the time ofdispatch, and shall be recorded daily on the Emergency Equipment Shift Ticket.

(d) Incident times shall be set by the Strike Team/Task Force Leader or immediatesupervisor.


TIFMAS Deployment



(e) All forms shall require immediate supervisor or Incident Commander on the incident'ssignature.

(f) Upon return from a deployment, up to 2 hours may be added to the equipment andpersonnel time to refit, restock, and return the truck into service.

(g) Upon completion the TIFMAS Coordinator shall be contacted by phone to providenotification of the department and equipment status.

(h) The department shall record all crew and equipment times and costs to constantlystaff for any position left open by personnel on deployment.

(i) Broken or damaged equipment may also be billed.

(j) Retain all hotel, food, fuel, or other supply receipts for reimbursement.

1. Lack of receipts or proper billing paperwork may result in loss of payment to thedepartment or crew members.

(k) Billing invoices shall be completed by the TIFMAS Coordinator or administrativeassistant.

(l) Billing invoices shall be submitted to the Governor's Division of EmergencyManagement within 30 days of return from the incident to receive prompt payment.

863.8 RECORDS

(a) All billing records shall be maintained by the department administration.

(b) Training and experience records shall be maintained by the individual personnel andthrough RMS.

(c) The TIFMAS Coordinator shall assist in the maintenance of all personnel records,training needs, and deployment lists.



Timekeeping and Payroll - 480

Chapter 9 - Timekeeping and Payroll

Policy




Timekeeping - 481

Timekeeping900.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for timekeeping.

900.2 POLICYFederal and state laws require Travis County ESD #1 to keep an accurate record of time workedin order to calculate Member pay and benefits.

(a) Accurately recording time worked shall be the responsibility of every nonexemptMember.

(b) Time worked shall be defined as all the time actually spent on the job performingassigned duties.

1. Section 7(k) of the Fair Labor Standards Administration provides that firefightersmay be paid overtime on a "work period" basis.

(c) A work period for Travis County ESD #1 shall consist of 24 consecutive days in length.

(d) Pay shall be leveld at 112 hours paid biweekly.

(e) Overtime shall be paid at straight time if paid leave is used during the work period.

(f) Nonexempt Members shall accurately record their work time using forms designatedby Travis County ESD #1.

1. They shall also record the beginning and ending time of any split shift ordeparture from work for personal reasons.

(g) Overtime work shall be approved before it is performed.

(h) Altering, falsifying, tampering with time records, or recording time on anotherMember’s time record may result in disciplinary action, up to and including terminationof employment.

(i) Members shall sign their time records to certify the accuracy of all time recorded.

(j) All completed and signed time sheets shall be turned in to the on-duty Battalion Chiefno later than 0700 Monday following the end of the pay period.

1. Members shall keep time sheets current so that to have a completed documentwhen they are not on duty in the event that they are not on duty when timesheets are due.

(k) The supervisor shall review and then sign the time record before submitting it forpayroll processing.

Policy




Payperiods - 482

Payperiods901.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for the definition of pay periods.

901.2 POLICY

(a) The payroll period for Administrative and Shift Members shall begin on Monday at00:00 a.m. and end on Sunday at 00:00 midnight.

(b) Payday for all categories of Members shall be Thursday, bi weekly, for the week periodending the previous Sunday at 00:00 midnight.

(c) Changes to the payday shall be made and announced in advance when the Districtholidays or closings interfere with the normal payday, usually previous to that day.

Policy




Employment Termination - 483

Employment Termination902.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for the termination of employment.

902.2 POLICY

(a) The reasons listed below shall be the definitions used for termination of employment:

1. Resignation: Voluntary termination of employment initiated by a Member.

2. Discharge: Involuntary termination of employment initiated by the organization.

3. Layoff: Involuntary termination of employment initiated by the organization fornon-disciplinary reasons.

4. Retirement: Voluntary termination of employment from the organization initiatedby the Member meeting age, length of service, and any other criteria forretirement.

(b) Because employment with Travis County ESD #1 is based on mutual consent, boththe Member and Travis County ESD #1 shall have the right to terminate employmentat will, with or without cause, at any time.

Policy




Administrative Pay Corrections - 484

Administrative Pay Corrections903.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for administrative pay corrections.

903.2 POLICYTravis County ESD #1 takes all reasonable steps to ensure that Members receive the correctamount of pay in each paycheck and that Members are paid promptly on the scheduled payday.

(a) In the unlikely event that there is an error in the amount of pay, the Member shallpromptly bring the discrepancy to the attention of the Fire Chief’s Office so thatcorrections can be made as quickly as possible.

1. Errors shall be reported no later than the next pay period.

Policy




Pay Deductions/Direct Deposit - 485

Pay Deductions/Direct Deposit904.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for pay deductions and direct deposit.

904.2 POLICY

(a) Travis County ESD #1 shall make the following legally required deductions from everyMember's compensation.

1. Federal, state, and local income taxes.

2. Social Security taxes on each Member's earnings up to a specified limit that iscalled the Social Security “wage base.”

(a) Travis County ESD #1 shall match the amount of Social Security taxespaid by each Member.

3. Members may authorize the District to make additional deductions from yourpaycheck, such as for credit union loan payments, payroll savings plans, etc.,or to deposit directly into a savings or checking account at a participating bank.

4. At the strong recommendation of the Department, all full-time Members mayuse direct deposit to reduce the impact of accidently lost or destroyed payrollchecks.

5. Questions concerning why deductions were made from pay checks or how theywere calculated, shall be addressed by your supervisor.

Policy




Longevity Pay - 486

Longevity Pay905.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for longevity pay.

905.2 POLICY

(a) Longevity pay shall be available for all full-time Members on the payroll on December31st.

(b) At the end of each calendar year, Members shall receive $60.00 for each year ofservice.

(c) There shall be no cap on the number of years service used to calculate longevity pay.

(d) Members who are re-hired by the District shall receive longevity pay based on themost recent date of employment.

(e) Members with less than one year of service shall receive $5.00 for each month ofservice.

The table below provides example calculations for the longevity pay awarded for 1 - 10 years ofservice. Longevity pay awards for 11 years of service forward are calculated in the same manner.

Years of Service Annual Amount

One Year $60.00

Two Years $120.00

Five Years $300.00

Ten Years $600.00



Facility - 487

Chapter 10 - Facility

Policy




Facility Security - 488

Facility Security1000.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for the physical security of fire stationsand other District facilities. The safety and security of District Members is the primary purpose ofthis policy. District Members shall be mindful of their responsibility to protect themselves from anypotential physical threats and to protect the security of District facilities.

1000.2 POLICYTravis County Emergency Services District #1 shall provide physical security measures for allfacilities under District control.

1000.3 REQUIREMENTMembers shall ensure that all District facilities remain secured from unauthorized access at alltimes.

1000.3.1 ADMINISTRATION, FIRE PREVENTION, AND OTHER PUBLIC ACCESS AREAS

(a) Public access facilities shall be accessible only lto the public during published businesshours and only when sufficient staffing is available to monitor the movement ofvisitors and restrict access to areas containing confidential or sensitive materials orinformation.

(b) Any facility permitting access by the public shall have a designated reception area andsome method of limiting public access to controlled areas.

(c) A visitor control process shall be implemented at each facility that permits publicaccess.

1. The control process shall include a visitor’s log.

2. Each visitor shall record his/her name and purpose of the visit.

3. Completed visitor logs shall be retained for the period prescribed in the District’srecords retention schedule.

4. All visitors entering controlled areas of any facility that permits public accessshall be issued a visitor’s badge.

5. The badge shall be prominently displayed on the outermost layer of the visitor’sclothing throughout the visitor’s stay in the facility.

6. Visitors shall be accompanied at all times while inside the controlled areas ofthe facility and monitored throughout the visit.

(d) Members of the public shall be prohibited from using photographic, electronic imaging,or recording equipment while inside the controlled areas of the facility unless such useis necessary for the business purpose of the visit and then only with the approval ofthe facility's manager or a chief officer.


Facility Security



(e) No public access to the facility shall be permitted outside of the published businesshours.

(f) The facility shall be secured against unauthorized entry when closed or whensufficient District Members are not available to monitor visitor access.

1000.3.2 FIRE STATIONS

(a) Fire stations shall be considered secure facilities with limited public access.

(b) Public access to a fire station shall only be permitted into the designated public accessarea, which shall be kept free of confidential records, reports, or other protectedmaterials.

(c) A Member of District shall accompany any visitor entering the controlled areas of thefire station.

(d) All visitors shall be monitored throughout their stay in the fire station.

(e) The public shall not be allowed access to the Member sleeping quarters of the stationor to any area where Members have private lockers or storage for personal belongings.

(f) Visitors shall not be allowed to take photographs, electronic images, or otherrecordings while inside a fire station, unless it is essential to the purpose of the visit.

(g) All fire station exterior entrances shall be equipped with self-closing and self-lockingdoors.

(h) All exterior doors shall be kept closed and locked at all times, including apparatus baydoors, unless a Member is present to prevent unauthorized access.

(i) All points of access to the fire station shall be closed and locked any time no Membersare present.

(j) All exterior storage rooms, lockers or other facilities shall remain locked at all timesunless directly observed by a Member.

(k) Secure parking areas (fenced/gated) shall be kept secured at all times unless directlyobserved by a Member.

1000.3.3 BREACH OF SECURITY

(a) All Members shall assist in the maintenance of the security of District facilities.

(b) Any breach in security shall be reported as soon as practicable, through the chain ofcommand, to the chief officer or division manager responsible for the facility.

(c) Any criminal activity that occurs and that poses a threat to District Members shall beimmediately reported to local law enforcement.

(d) When warranted by conditions or circumstances, all on-duty Members shall be notifiedof the incident and any recommended precautions as soon as practicable.

(e) Other Members of the District shall be notified of the incident as soon as practicable,given the totality of the circumstances.


Facility Security



1000.3.4 SUSPICIOUS ACTIVITY

(a) District Members shall be vigilant about any suspicious activity occurring in oraround District facilities and shall report any such activity, through the chain ofcommand, to the chief officer or division manager responsible for the facility.

(b) In some circumstances, it may be necessary to immediately contact law enforcementto investigate a suspicious activity or circumstance.

(c) Suspicious activity may include, but is not limited to:

1. Anyone loitering in the vicinity of the facility for an extended period of time.

2. Unknown individuals photographing or taking images of the facility, of Membersof the District assigned to the facility or of District vehicles or apparatus.

3. Unknown individuals who appear to be monitoring the activities taking place atthe facility.

4. Anyone attempting to gain access or requesting access to District facilitieswithout proper authorization.

5. Any abandoned packages or other items left on District grounds or adjacentto District facilities.

6. Any unknown or abandoned vehicles left on District grounds or adjacent tothe District facility.

Policy




Emergency Power - 491

Emergency Power1001.1 PURPOSE AND SCOPEThe purpose of this policy is to establish requirements for the identification of emergency powerneeds or relocation plans for critical facilities and/or equipment. The District provides criticalemergency services to the community and shall be able to respond to incidents with fullyfunctioning equipment, regardless of commercial power failures.

1001.2 POLICYTravis County Emergency Services District #1 shall provide emergency power sources at itsfacilities where necessary.

1001.3 RESPONSIBILITIESThe Fire Chief or the authorized designee shall develop a plan to:

(a) Identify critical resources and the equipment necessary for the District's mission anddetermine the District's needs for emergency power.

(b) Equip facilities and/or equipment identified as crucial to the mission of the District with electrical generators, uninterruptible power sources or other means of sustainingcritical business components in the event of a loss of commercial power.

1. All emergency power sources selected shall be in compliance with allstate laws, local codes, and rules and regulations governing the installation,maintenance, and use of such equipment.

(c) In the event that an alternative source of power for critical equipment cannot be found, the equipment shall be relocated

to reduce the risk of having inoperable equipment.

1001.4 PROCEDURE

(a) The following aspects of maintaining and operating emergency power sources for firestations and other facilities shall be identified in the plan:

1. Specific apparatus, equipment, computers, or systems that shall be served bythe emergency power at each facility.

2. Permit requirements associated with the type of equipment proposed in the plan.

3. Identification of the Member responsible for periodically testing and maintainingthe proposed equipment.

4. Fueling procedure for any generator fuel tanks in the proposed system.

5. Details of any fuel service contracts.


Emergency Power


Emergency Power - 492

6. Identification of the Member responsible for ensuring the tanks are full at alltimes and for refilling the tanks during/following a protracted event.

7. Identification of the Member responsible for annually procuring a maintenancecontract for the proposed equipment.

8. Identification of the vendor and how the vendor is contacted, during and afterregular business hours.

9. Details of the record-keeping system for testing and maintenance of theproposed equipment.

10. Contingency plans for a failure of the back-up system.

11. If there is no contingency plan for the back-up system, identification ofalternatives to the critical equipment or apparatus needed to accomplish themission.

Policy




Wastewater Discharge - 493

Wastewater Discharge1002.1 PURPOSE AND SCOPEThe practices detailed in this policy are intended to minimize runoff releases associated with firetraining and fire facility maintenance activities.

1002.2 POLICYTravis County Emergency Services District #1 shall adhere to local, state, and federal regulationsestablished to minimize the adverse impacts to the environment from wastewater discharges byensuring best management practices for District activities.

1002.3 NON-EMERGENCY ACTIVITIES

1002.3.1 DISCHARGES ASSOCIATED WITH FIRE TRAINING ACTIVITIES

(a) Training activities shall be performed in a manner that reduces or prevents dischargesto the storm water systems. Occasionally, discharge into the storm water systemis unavoidable (e.g., equipment failures). However, the following measures shall beimplemented to minimize the impact on water quality:

1. Conduct fire training, where feasible, in facilities where runoff controls thatprotect the storm drain system have been engineered and built into the facility.

2. Direct water flows to landscape or greenbelt areas whenever possible.

3. When flowing water cannot be contained in the landscape areas, survey thearea prior to the training exercise to ensure that debris will not enter the stormwater system as a result of water flow generated during the drill.

4. When practicable and necessary, divert flows to the sewer, with the permissionof the local sewer agency.

5. Use fog streams for short durations.

6. Use lower gallon-per-minute nozzle settings.

7. Prevent discharge of foam to the storm drain system.

(a) If training activities involve the use of foam, block off all potentiallyaffected storm drain inlets with plastic sheeting and sandbags, constructa temporary berm, collect the runoff and discharge to the sanitary sewerafter a defoaming agent has been applied.

1002.3.2 VEHICLE AND EQUIPMENT WASHING AND CLEANINGThe following shall be considered in order to prevent or reduce the discharge of pollutants to thestorm drain system from vehicle and equipment washing and cleaning:


Wastewater Discharge



(a) Use cleaning methods that employ the minimal use of water, such as a wet chamoisor non-water rinse, when applicable.

(b) Limit the use of all cleaning agents and, when feasible, use only water.

(c) Remove debris from any area or facility that is used for washing and/or cleaningvehicles.

(d) Direct water flows to landscape or green areas, or contain the water on-site and allowit to evaporate and infiltrate whenever it is safe to do so without causing damage orerosion.

(e) Use designated wash areas (preferably covered and bermed) to contain and/or divertthe wash water to the sewer, either through the use of a wet-vac or a plumbed sanitarysewer connection.

(f) Use self-contained water recycling systems.

(g) Use off-site commercial washing and steam cleaning facilities.

1. Prohibit all steam cleaning discharge from entering the storm drain. Direct allsteam-cleaning discharge to the sanitary sewer.

1002.3.3 VEHICLE FUELING

(a) The following measures shall be taken to reduce the impact to storm water:

1. Protect the fueling area from storm water by installing a canopy.

2. Pave fueling area surfaces with Portland cement concrete (or other equivalentsmooth impervious surface) with a 2 to 4 percent slope to prevent puddles.

3. Keep perimeter drains clear of debris at all times.

4. If a perimeter drain is not installed, install a berm or graded area to prevent run-off of storm water and spilled liquids.

5. Use a deadened sump to collect spills or install an oil-water separator.

6. Use vapor recovery nozzles to help control drips as well as air pollution.

7. Maintain a spill control kit at the refueling site.

(b) When fueling fire vehicles, members shall take the following measures to prevent fuelspills and leaks:

1. Avoid fueling during rainy conditions in fuel areas that do not have a canopy.

2. When necessary to refuel during rainy conditions in fueling areas that do nothave a canopy, the person refueling shall not leave the fueling area while fuelis flowing from the pump.

3. Avoid topping-off fuel tanks.





4. Use absorbent material on small spills and for general cleaning rather thanhosing down an area. Remove the absorbent material promptly and dispose ofas hazardous waste.

5. Avoid mobile fueling during non-emergency events if the vehicles and/orequipment can be brought to the refueling facility.

1002.3.4 VEHICLE AND EQUIPMENT MAINTENANCE AND REPAIRA “dry shop” may help prevent or reduce the discharge of pollutants from vehicle and equipmentmaintenance as follows:

(a) Conduct vehicle and equipment maintenance in areas where precautions have beentaken to prevent spills from entering the storm drain system.

(b) Use dry cleaning methods in maintenance and repair areas unless adequateprecautions have been taken to prevent the discharge of wash water to the storm drain.

1002.3.5 HOSE WASHING AND CLEANINGThe discharge of pollutants from washing and cleaning fire hoses and equipment shall beprevented or reduced by using the following safeguards, as appropriate:

(a) Design areas or facilities to be used for washing and/or cleaning fire hoses in a way thatprevents wash water or other debris from entering the storm drain or from receivingwater that has not been adequately treated.

(b) Direct water flows to landscaped or green areas, or contain the water on-site and allowit to percolate through plant material or the landscape, or to evaporate completelywhenever it is safe to do so without causing damage or erosion.

(c) Use designated wash areas (preferably covered and bermed) to contain and/or divertthe wash water to the sewer either through the use of a wet-vac or a plumbed sanitarysewer connection.

(d) When cleaning the wash area, use wet mop cleaning methods in small areas, whenfeasible.

(e) Employ the minimal use of water, such as high-pressure spray washers when cleaningfire hoses.

(f) Consider the use of biodegradable cleaning agents.

1002.3.6 FACILITY MAINTENANCEFacility maintenance shall be conducted as follows:

(a) Use dry cleaning methods (e.g., sweeping) to clean impervious hardscape areas, suchas apparatus floors, driveways, patios, and walkways.

1. Place debris in receptacles for solid waste disposal.





(b) Maintain landscape areas as required to limit introduction of leaves and otherlandscape waste into the storm water system.

(c) Monitor and maintain irrigation systems as required to minimize off-site discharge ofirrigation run-off.

(d) Maintain and repair structures using methods that do not result in the release of water,soil or waste into the storm drain system.

1002.3.7 SOLID WASTE AND HAZARDOUS MATERIALS STORAGE AREAS

(a) Solid waste and hazardous materials storage areas shall be maintained as follows:

1. Canopy or roof over solid waste and hazardous materials storage areas.

2. Secondary containment (e.g., a metal or plastic pan with a raised edge) forhazardous materials storage areas.

(b) All trash and solid waste receptacles shall have lids.

1. Lids shall be kept closed to prevent contact with rainfall and to ensurecontainment of waste within the storage area.

Policy




District - Owned Fuel Storage Tanks - 497

District - Owned Fuel Storage Tanks1003.1 PURPOSE AND SCOPEThe purpose of this policy is to ensure that all above-ground (ASTs) and underground fuel storagetanks (USTs) located on Travis County Emergency Services District #1 property are maintainedand operated in a manner consistent with the safety of District Members and the environmentand in compliance with all applicable regulations and laws (40 CFR 112.1 et seq.; 30 Tex. Admin.Code § 334.1 et seq.).

1003.2 POLICYTravis County Emergency Services District #1 shall adhere to local, state, and federal regulationsestablished to enhance safety and minimize the adverse impacts to the environment from District-owned fuel tank operations.

1003.3 DESIGNATED OPERATORThe Fire Chief shall appoint a designated operator who shall be responsible for:

(a) Maintenance of required certifications.

(b) Conduct of monthly visual inspections of UST facilities.

(c) Performance of daily inspections of fueling areas, ASTs and USTs.

(d) Provision of basic annual training in the operation and maintenance of USTs topersonnel who operate or maintain the UST system.

(e) Maintenance of records of annual training by the District.

(f) Receipt of reports of spills and notifying appropriate authorities.

(g) Maintenance of records of inspections, repairs and fuel deliveries.

(h) Preparation and maintenance of Spill Prevention Control and Countermeasure Planswhen required (40 CFR 112.1 et seq.).

(i) Preparation and maintenance of monitoring plans and response plans for USTs.

(j) Submision of required documentation to regulatory agencies.

1003.4 INSPECTION

(a) Fueling areas and ASTs shall be inspected daily.

1. Visual inspections shall be conducted of the tank and containment area toidentify pooling of liquids or other signs of leaks and cracks or damage toconcrete.

2. Any damage or visible liquid in the containment area shall be reportedimmediately to the designated operator.


District - Owned Fuel Storage Tanks


District - Owned Fuel Storage Tanks - 498

(b) Fuel dispensing areas shall be inspected to ensure that dispensing apparatus isproperly maintained and the area is free of litter and debris.

1. The inspection shall confirm that absorbent or other appropriate cleanupmaterials are available in the fueling area as well as one or more portable fireextinguishers.

(c) In fueling areas where USTs are present, the UST monitoring panel shall be inspected.

1. Any alarms or warnings on the panel shall be reported immediately to thedesignated operator.

(d) All inspections shall be documented and any problems documented.

1003.5 SPILL CLEANUP

(a) Spills of fuel or other vehicle fluids in the fueling areas shall be absorbed, picked up,and properly containerized to prevent the risk of fire or release to the environment.

(b) When a spill cannot be absorbed using the materials available on-site or if the spill hasmigrated off District property, the designated operator shall be notified immediately.

1003.6 RECORD-KEEPING

(a) District sites with USTs shall maintain the following records:

1. Copies of any operating permits and Certified Unified Program Agency (CUPA)required forms, such as the Facility Information Form and Tank InformationForm.

2. Copies of any monitoring plan and response plan for the facility USTs

3. Evidence of financial responsibility when required under 40 CFR 280, Subpart H.

4. Copies of all monitoring system certificates, spill bucket tests, secondarycontainment tests, and any other tests performed on the UST system.

5. Identification of the designated operator for the facility.

(b) District sites where the cumulative capacity of the ASTs exceeds 1,320 gallons shallmaintain a copy of the Spill Prevention Control and Countermeasure Plan for thefacility.

Policy




Flag Display - 499

Flag Display1004.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements regarding the proper display of the flags ofboth the United States and the State of Texas.

1004.2 POLICYTravis County Emergency Services District #1 shall display flags at District facilities in compliancewith Texas and federal laws.

1004.3 DISPLAYING THE FLAG OF THE UNITED STATESFederal law providing for the use and the display of the U.S. flag is contained in Title 4 Chapter 1of the United States Code, commonly referred to as the “Flag Code.”

(a) Members of this District shall display the flag of the United States in accordance withthe provisions of 4 USC § 1 through 4 USC § 10.

1004.3.1 DISPLAY OF THE U.S. FLAG IN DAILY OPERATIONS

(a) District Members shall consult the Flag Code for guidance when the flag of the UnitedStates is to be displayed in any manner. This is to ensure that the display is presentedin accordance with the Flag Code and as follows:

1. The United States flag shall be conspicuously posted onall District facilities during hours of operation.

2. It is the universal custom to display the flag only from sunrise to sunset onbuildings and on a stationary flagstaff in the open. However, the flag maybe displayed 24 hours a day if it is properly illuminated during the hoursof darkness (4 USC § 6).

3. The flag shall not be displayed on days when the weather is inclement,except when an all-weather flag is displayed (4 USC § 6).

4. The U.S. flag may only be flown at half-staff by Presidential orGubernatorial decree, and on Memorial Day until noon (4 USC § 7).

(a) When the U.S. flag is displayed in conjunction with other flags or symbols it shalloccupy the “Place of Honor” (4 USC § 7).

1004.4 DISPLAY OF THE TEXAS STATE FLAG

(a) The Texas State flag shall be displayed prominently and in the proper position of honorin accordance with the United States Flag Code.


Flag Display


Flag Display - 500

1004.4.1 DISPLAY OF THE TEXAS FLAG IN DAILY OPERATIONS

(a) District Members shall consult the Governor's Office for guidance when the flag is tobe displayed in any manner to ensure that the display is presented appropriately.

(b) Displays of the flag shall be consistent with the following protocol (Tex. Gov’t Code§ 3100.001 et seq.):

1. The flag shall be conspicuously posted on all District facilities during hours ofoperation.

2. Generally, the flag shall be displayed only from sunrise to sunset on buildingsand on a stationary flagstaff in the open. However, the flag may be displayed 24hours a day if it is properly illuminated during the hours of darkness.

3. The flag shall not be displayed on days when the weather is inclement, exceptwhen an all-weather flag is displayed.

4. The flag shall be flown at half-staff whenever the flag of the United States isflown at half-staff, and may only be flown at half-staff at other times by order ofthe Governor of Texas.

5. When the flag is displayed in conjunction with the United States flag, the UnitedStates flag shall occupy the position of first honor (4 USC § 7).

6. When the flag is displayed in conjunction with other flags or symbols, it shalloccupy the position of honor.

For flag display protocol subsequent to a line-of-duty death, see the Line-of-Duty Death Policy.

Policy




District Use of Fire Detection and SuppressionSystems - 501

District Use of Fire Detection and SuppressionSystems1005.1 PURPOSE AND SCOPEAutomatic fire detection and suppression systems can enhance safety and preserve property in theevent of a fire. This policy addresses the limitations and requirements of using facilities equippedwith automatic fire detection and suppression systems for District-sponsored functions.

1005.2 POLICY

(a) Travis County Emergency Services District #1 shall enhance the safety of its Membersand preserve property by providing workspace equipped with fire detection andsuppression systems when reasonably practicable.

(b) District Members shall also promote the use of space equipped with fire detection andsuppression systems within the community.

1005.3 PROCEDURE

(a) When reasonably practicable, the District shall use only those facilities with automaticfire detection and suppression systems installed throughout when renting or acquiringoffice space, conference rooms, or other facilities for District sponsored functions.

(b) District Members shall also encourage fire service and other groups to use facilitiesand lodging that are protected by automatic fire detection and suppression systemsfor their sponsored activities.

(c) Subject to available resources,shall upgrade to current standards any owned oroperated facilities that do not have automatic fire detection and suppression systemsunless otherwise required by code.

(d) Members traveling on District business shall seek hotel or motel accommodations thatare protected by automatic fire detection and suppression systems.

(a) When protected lodging is not available within a reasonable distance from thetraveler’s destination, or if the cost of protected lodging is 25 percent above thecost of unprotected lodging, unprotected lodging facilities may be used with theapproval of the Fire Chief.

1005.4 FACILITY FIRE INSPECTIONS

(a) All fire stations and facilities shall have annual fire inspections.

(b) All fire alarms, sprinkler systems, smoke alarms, and carbon monoxide detectors shallbe tested annually.

(c) The Fire Prevention Division shall conduct an annual fire inspection of all fire stationsand facilities.


District Use of Fire Detection and Suppression Systems


District Use of Fire Detection and SuppressionSystems - 502

1005.5 RECORDS

(a) A certified inspector shall complete a report of all annual inspections of life safetysystems, including fire alarm and sprinkler systems.

(b) The Fire Prevention Division shall maintain electronic copies of the annual fireinspections of facilities.

Policy




Fire Station Living - 503

Fire Station Living1006.1 PURPOSE AND SCOPEThe purpose of this policy is to provide for the health of all Members and visitors by establishingrequirements for fire station cleanliness and maintenance, to ensure that stations and equipmentare properly maintained and that clean and sanitary conditions exist in the living spaces.

1006.2 POLICYTravis County Emergency Services District #1 shall shall conduct daily routine care, maintenance,and cleaning at each station by Members on all shifts.

1006.3 PROCEDURE

(a) Each company shall be assigned responsibility for a specific area of the station andshall cooperate with other companies to ensure all duties are completed during thecourse of a shift.

(b) All fire stations and equipment shall be inspected periodically by a Battalion Chief.

1. The focus of the inspections shall be the proper maintenance and overallcleanliness of the station and equipment.

(c) All Members shall keep desks, cars, beds, and lockers in a neat and clean condition.

1. Supervisors shall monitor Member housekeeping and hygiene, and immediatelyaddress any issue that disrupts the good working order of the station or detractsfrom a professional image.

(d) Beds shall be made in a clean, neat, wrinkle-free style by 0800 hours daily.

1. TCESD1 blankets shall be the top/exposed blanket to promote a uniformappearance.

(e) The station and equipment shall be maintained in a clean, orderly, and sanitarycondition.

(f) Daily tasks to accomplish this shall include, but are not limited to:

1. Vacuuming.

2. Sweeping and mopping floors.

3. Dusting.

4. Polishing.

5. Cleaning restrooms.

6. Cleaning apparatus bays.

(g) Additional station and equipment maintenance and cleaning shall be conductedweekly or on an as-needed basis.


Fire Station Living


Fire Station Living - 504

(h) Sporadic tasks shall be divided among shifts so there is a shared responsibility for theoverall condition of the station and the equipment.

(i) Safety considerations regarding cleaning and maintenance may include, but are notlimited to:

1. Clean up and repair of the source of water leaks quickly to avoid mold growth.

2. Avoid the use of compressed air to blow dust and debris from clothing while theclothing is being worn.

3. Maintenance of cooking appliances and eating utensils to keep them in goodworking order.

4. Clean kitchen hoods and vents at least monthly.

(a) Ensure that the hood light is installed and functioning.

5. Provide and clearly labeling first-aid supplies.

6. Post signs in all restrooms reminding Members/visitors to wash their hands.

(j) All Members shall follow established policies and procedures regarding:

1. Beginning and end of shift preparation, readiness, equipment inventory, andtesting.

2. Meal plans for the shift.

3. Shift change station cleanup.

4. Sleeping quarter assignments.

5. Permissible and restricted activities and hours.

6. Use of technology and electronics on-duty.

(k) Disputes shall be resolved by a supervisor.

Policy




FIRE STATION: VISITATION ANDDORMITORY - 505

FIRE STATION: VISITATION AND DORMITORY1007.1 PURPOSE AND SCOPEThe purpose of this policy is to provide requirements for fire station visitation and dormitory usage.

1007.2 POLICY

(a) Visitors shall be welcome to District facilities including fire stations during the hoursof 0700 and 2200.

(b) Visitors shall not impair normal operations or duties of personnel in the station(s).

(c) Visitor safety shall be the prime concern of all personnel while they are present.

(d) Children shall be supervised by an adult and horseplay in the station shall beprohibited.

(e) Persons who are not Members of the Department or District shall be prohibited fromloitering in or around the fire station.

(f) No such person shall be allowed to spend the night in a fire station unless expresslyapproved by the Chief Officer or Shift Commander on duty.

(g) Dormitories shall be provided in the fire station for the rest and relaxation of Memberson duty.

(h) Beds in the dormitories shall not be lain upon during the hours of 0700 to 1900 eachday.

(i) Off duty Members shall not remain at the fire station to sleep without approval fromthe Chief Officer or Shift Commander on duty.

(j) The fire station shall not be used as living quarters for any Member of Travis CountyESD #1.

(k) All Full-time, Part-time, and Stipend Members approved for overnight stay shall furnishtop and bottom sheets or liners for their bed.

(l) Pillows and blankets may be furnished by the individual as desired.

(m) All beds shall be made by 0800 by the oncoming crew and stripped and stored by0700 by the off-going crew each day.

(n) Furniture in the fire station day room areas shall be provided for the comfort and useof firefighters.

1. Care of this furniture shall be the responsibility of each Member.

2. Feet shall not be placed on furniture not designed as a foot rest.

3. Couches and sofas shall be places to be seated, not lain upon.

(o) Lockers provided for the use of personnel as with all other District property shall besubject to inspection.

(p) Lockers shall be neatly kept.


FIRE STATION: VISITATION AND DORMITORY


FIRE STATION: VISITATION ANDDORMITORY - 506

(q) The washers and dryers provided at the stations shall be for fire department laundryonly.

(r) Fire Department laundry shall include bedding and towels used for overnight shiftsalong with personnel uniforms.

(s) The washers and dryers shall not be used for personal laundry.

Policy




Solicitation - 507

Solicitation1008.1 PURPOSE AND SCOPEThis policy provides requirements with respect to solicitation on District premises.

1008.2 POLICY

(a) Persons not employed by Travis County ESD #1 shall not solicit or distribute literaturein the workplace at any time for any purpose.

(b) Members shall not solicit or distribute literature concerning personal activities duringworking time.

1. Working time shall not include lunch periods, work breaks, or any other periodsin which Members are not on duty.

(c) Examples of impermissible forms of solicitation shall include:

1. Collection of money, goods, or gifts for:

(a) Religious groups.

(b) Political groups.

(c) Charitable groups.

2. Sale of goods, services, or subscriptions outside the scope of business ofthe District.

3. Distribution of literature not approved by the District.

(d) The posting of written solicitations District on bulletin boards shall be restricted.

1. These bulletin boards display important information, and Members shall consultthem frequently for:

(a) Affirmative action statements.

(b) Member announcements.

(c) Internal memoranda.

(d) Job openings.

(e) Organization announcements.

(f) Community announcements.

(g) Payday notices.

(h) Workers' compensation insurance information.

(e) Members shall submit messages of interest to the workplace to a Company Officer forapproval prior to posting on a bulletin board.

Travis County EmergencyServices District 1 Policy Manual



Attachments - 508

Attachments

Attachment Travis County EmergencyServices District 1 Policy Manual



PR Form.pdf - 509

PR Form.pdfPR Form.pdf




Travis County ESD 1 - OrganizationalChart.pdf - 510

Travis County ESD 1 - Organizational Chart.pdfTravis County ESD 1 - Organizational Chart.pdf

Travis County Emergency Servies District # 1

Organizational Chart

Travis County Emergency Services District # 1 Board of Commissioners

Fire Chief

Division Chief of Operations

Battalion Chief

C-Shift

Captain

Lieutenant

Driver Operator

Firefighter

Battalion Chief

B-Shift

Captain

Lieutenant

Driver Operator

Firefighter

Battalion Chief

A-Shift

Captain

Lieutenant

Driver Operator

Firefighter

EMS Supervisor

Training Officer

Division Chief

Fire Marshal

Deputy Fire Marshal

Inspector

Safety OfficerrAdministrator

Medical

Director




Promotion Check List.pdf - 511

Promotion Check List.pdfPromotion Check List.pdf

TRAVIS COUNTY EMERGENCY SERVICES DISTRICT #1

PROMOTION CHECK LIST

NAME:___________________________________________________________

PROMOTED TO:_________________ ________ DATE:__________________

1. Notify Department Members:_______________________________________

2. Shift/Assignment Given:___________________________________________

3. Adjust Pay Grade:_________________________________________________

4. Issue appropriate badge and insignia:_________________________________

Signed:______________________________________________________________




Risk Control Chart.pdf - 512

Risk Control Chart.pdfRisk Control Chart.pdf

TRAVIS COUNTY EMERGENCY SERVICES DISTRICT 1

Risk Management Controls Identification Frequency/Severity Priority Ongoing (O)

Action Required (A) Summary of Control Measures

Strains and Sprains High/Medium High 1. A Periodic awareness for all Members.

2. A Evaluate function areas to determine location and frequency of occurrence.

3. A Based upon outcome of evaluation, conduct a task analysis of identified problems.

Cuts and Bruises Medium/Medium Medium 1. O Review use of PPE, both emergency and non-emergency.

2. O Determine if PPE will reduce the number of incidents based upon analysis.

Stress Low/High High 1. A Begin Member Assistance Program (MAP).

2. A Begin Health/Wellness Maintenance Program.

3. A Encourage participation in physical fitness program.

Health Exposures Medium/High High 1. O Provide annual retraining on infection control procedures.

2. O Re-evaluate Infection Control Plan.

3. O Initialize any special training and/or education on an as needed basis.

4. A Begin training and education programs for HAZ/WOPER.

5. A Begin pulmonary function testing.

6. A Begin Hearing Conservation Program.

Falls Low/Low Low 1. O Awareness training for all Members.

2. O Facility maintenance and housekeeping.

Environmental Stress Low/Low Low 1. A Revise currant policy relating to “rehab.”

2. A Evaluate and implement procedures for “weather extremes.”

Exposure to Fire Products

Low/High Medium 1. O Review SCBA policy.

2. O Re-training and education of personnel on chronic effects of inhalation of byproducts of combustion.

3. O Provide monitoring process of carbon monoxide (CO) levels at fire scenes, especially during overhaul.

Workplace Violence Low/High Low 1. A Provide awareness training for all Members.

2. A Develop policy and procedures as indicated by need.

Incident Scene Safety Medium/High High 1. O Review incident management system.

2. O Review current policy on use of full PPE including SCBA.

3. O Evaluate effectiveness of the department’s personal accountability system and make needed adjustments.

4. A Train all officers to Certified Incident Safety Officer level.

Apparatus Collisions Medium/High High 1. O Compliance with state motor vehicle laws relating to emergency response.

2. O Mandatory EVOC.

3. O Monitor individual Member’s driving record.

4. O Driver training required for all drivers.

Apparatus Non-Collision Low/High Medium 1. O Preventative Maintenance Program used.

2. O Corrective Maintenance Program used.

3. O All apparatus and vehicles properly insured.

Financial Low/High Low 1. O Budget for health and safety.

Equipment Loss Low/Medium Medium 1. O Review and implement loss reduction procedures.

2. A Develop procedures for review and recommendation for loss prevention based upon significant loss ($1,000 +)

3. O Maintain equipment inventory.

Facilities and Property Low/High Medium 1. O Review insurance coverage of contents and facilities for adequate coverage due to catastrophe.

2. O All new and renovated facilities incorporate life safety and health designs.

3. A Conduct routine safety and health inspections of facilities.




Resignation Check List.pdf - 513

Resignation Check List.pdfResignation Check List.pdf


RESIGNATION CHECK LIST

NAME:___________________________________________________________

DATE OF RESIGNAMTION:___________________________________________

1. Notify Administrator:_________________________________________

2. Notify Command Staff:________________________________________

3. Note resignation in personnel file:_______________________________

4. Return of department issue badge and identification:________________

5. Return of Department uniforms and equipment:____________________

6. Notify TCDRS:________________________________________________

7. Remove from, Active 911______________________________________

8. Remove from department email:_________________________________

Signed:______________________________________________________________




Public Education Outreach Request.pdf - 514

Public Education Outreach Request.pdfPublic Education Outreach Request.pdf

Page 1 of 2

Travis County Emergency Services District #1

Public Education and Outreach Programs

INFORMATION ABOUT THE REQUESTING SITE Location Name: ________________________________________________ Location Address: ______________________________________________ Location Phone: _______________________________________________ Contact Person(s) ________________________ Email: ________________ ________________________ Email: ________________ ________________________ Email: ________________ Requested dates and Times: __________________________________________ __________________________________________ Type of Audience: ___________________________________________________ Estimated Number of Participants: _________ Adults __________ Children PROGRAM INFORMATION Program Requested:

☐ Station Tour ☐ Fire Truck Visit

☐ Child Fire Safety ☐ Fire Escape Planning

☐ Smoke Detectors ☐ Fire Extinguishers

☐ Wildfire Safety ☐ Home Inspections

☐ Business Inspections ☐ Foster Home Inspections

☐ Other _______________________________

☐ Other _______________________________ Purpose of presentation:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

Page 2 of 2

FOR FIRE DEPARTMENT USE ONLY

Date of Event: ___/___/___

Time of Event: ____: _____ to ____: ____

Location of Event: _________________________________________________________

________________________________________________________

________________________________________________________

Incident Number: __________________

Units Assigned: ___________________ ____________________

___________________ ____________________

___________________ ____________________

___________________ ____________________

Personnel Assigned: ___________________ ____________________

___________________ ____________________

___________________ ____________________

___________________ ____________________

AFTER THE EVENT

Actual Number of Participants: ____ Adults ____ Children

Have the customer satisfaction survey completed by:

• All participants if adults

• Adult sponsors only if participants are children or a “wander up”

crowd




Public Education Outreach Survey.pdf - 515

Public Education Outreach Survey.pdfPublic Education Outreach Survey.pdf

Page 1 of 2

Travis County Emergency Services District #1

Public Education and Outreach Programs Survey

Travis County Emergency Services District #1 would like to hear your honest opinion on our Education and Prevention Courses. Thank you for taking the time to complete this survey.

*Required 1. What type of presentation did you receive? *

Mark only one response

☐ Station Tour

☐ Fire Truck Visit

☐ Child Fire Safety

☐ Fire Escape Planning

☐ Smoke Detectors

☐ Fire Extinguishers

☐ Wildfire Safety

☐ Home Inspections

☐ Business Inspections

☐ Other _____________________________________________________

2. Were the personnel friendly and courteous? * Mark only one response

☐ 1 – Not friendly and courteous

☐ 2 – Neither courteous or discourteous

☐ 3 – Somewhat courteous

☐ 4 – Very courteous

3. Was the crew or person doing the presentation on time? * Mark only one response

☐ Yes

☐ No

☐ No, but had a specific reason (example: just finished responding to a call)

Page 2 of 2

4. Was the crew or other presenter knowledgeable about the topics(s) they were presenting? * Mark only one response

☐ 1 – Not professional

☐ 2 – Somewhat professional

☐ 3 – Professional

☐ 4 – Very professional

5. Did the crew or other presenter communicate effectively? * Mark only one response

☐ Yes

☐ No

6. Please feel free to add additional comments ______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________




New Hire Check List.pdf - 516

New Hire Check List.pdfNew Hire Check List.pdf


New Hire Check List

NAME:___________________________________________________________

DATE INITIATED:_________________ DATE OF HIRE:__________________

1. Written Exam date and time: ___________________________ Pass Fail

2. Physical Agility Test date and time:_______________________ Pass Fail

3. Criminal Background Checks:_________________________________________

Rcvd from:__________________________________________________________

4. Oral Interview date:____________________________________ Pass Fail

5. Drug Tobacco Test scheduled:____________________________ Pass Fail

6. Psychological exam scheduled:____________________________Pass Fail

7. Contact Association________________________________________________

8. Conditional Offer:_________________________________________________

9. Email set up :_____________________________________________________

10. Add to TCESD1 Employee Member Number List_________________________

11. Add employee in CAD:_____________________________________________

12. Prepare Confidential Information Release Form:________________________

19. Prepare TCDRS Retirement Form:_____________________________________

20. Add to Active 911:__________________________________________________

Signed:______________________________________________________________




Five Year Strategic Plan 2018.pdf - 517

Five Year Strategic Plan 2018.pdfFive Year Strategic Plan 2018.pdf

Travis County

Emergency Services

District # 1

2018

FIVE YEAR STRATEGIC PLAN

TRAVIS COUNTY ESD # 1 | 18300 Park Dr., Jonestown, TX 78645

1 | P a g e

A Message from Chief Norman

June 1, 2018

As you are aware I was afforded the opportunity to lead Travis County Emergency

Services District (ESD) # 1 after a lengthy candidate search that culminated with the

start of my employment in July of 2014. One of the goals that I set during my first year

of employment was to conduct a straightforward and realistic internal (policies,

personnel, operations) and external (customer service) evaluation of the organization.

The endeavor was to create a template from which we could improve our operations

and maintain the exceptional standards of service that our residents and visitors have

come to expect.

In order to provide comprehensive emergency services to our residents and visitors of

the district, Travis County ESD # 1 must proactively respond to changes, solve

problems, collaborate on issues, assess community needs, and develop viable solutions.

To accomplish this goal our organization developed the following Strategic Planning

document. This report is designed to provide the organization, citizens of the

community, and Travis County officials with a living, breathing five-year planning

document capable of being evaluated, reviewed, and refined on an annual basis

dependent on our ability to meet the objectives listed in the plan.

It is a known fact that fire and EMS services continue to change on a daily basis. The

dynamic nature of the environments, community demands, staffing issues, and the

current unstable economic conditions facing local towns requires that. departments

assume a proactive stance in planning short, medium, and long term organizational

goals. While we acknowledge our department may not fully achieve all of the stated

goals within a five-year period, we believe it is important to take the initiative and

design a framework that will guide us in our efforts to meet future challenges.

In closing, I would like to thank the members of the department, community, and ESD

# 1 Commissioners for providing me the opportunity to facilitate the development of a

document that will guide the future of Travis County ESD # 1. As an organization, we

stand committed to accepting the challenge of cultivating these strategic goals into

reality, enhancing the services we offer our residents, and meeting our future vision.

Donnie Norman, Fire Chief

Travis County ESD # 1

2 | P a g e

Executive Summary

As with any type of future planning certain opinions have been identified and

positively exploited in the development of this strategic plan. These assumptions

identify the continued growth of the districts senior population, additional visitors to

the community, a continued increase in requests for fire department services, and the

evolution of state and national standards as concerns that may impact the future of our

organization.

Current and future operations, plans, and goals cannot be met without proper staffing

levels. Current and future staffing needs are projected in the staffing section of the

plan. Goals to sustain the current level of call personnel and the hiring of additional

career staff have been identified and documented.

A proactive and positive approach to the future of our Fire Prevention Division in the

areas of customer service, fire safety education, and enforcement of the State Fire Code

has been developed and will remain prodigious in our organization’s future activities.

It is impossible for the members of our department to satisfactorily perform their

required tasks without proper equipment, facilities, and apparatus. Our capital budget

schedule has been designed to satisfy these obligations in a proactive and budget

conscious manner. Replacement of our congested and inadequate fire station facilities

has been identified and is addressed in the plan as a high priority item.

The health and safety of our personnel is of paramount importance to the organization.

We are consistently evaluating and developing new proactive programs and

purchasing equipment designed to enhance the level of our employee’s protection

against illness, injury, and death. One of our main objectives will be the development

of a comprehensive voluntary wellness program to assist our members in maintaining

the fitness levels required of the job while reducing their potential for health related

challenges.

Travis County ESD # 1 has a reputation of utilizing a high quality internal training

program developed and taught by our own personnel to cultivate the highest quality

group of professional firefighters and emergency medical service personnel in Travis

County. This hard earned and well deserved standing highlights the quality of our

training committee and the instructors within our organization. Going forward, it is

our intention to expand and enhance the organizations training program through a

back-to-basics approach to fire and EMS operations that includes employing the latest

methods and tools available in our service in a manner that supports the enhancement

3 | P a g e

of the delivery of our services and the safety of our personnel. We are focused on

remaining at the cutting edge of evolving technology and operational competence

through our well-developed, diversified training program.

Technology in the fire service continues to change at an extremely rapid pace. Our

organization has been exceedingly proactive in identifying and adapting to these

changes through the definitive implementation of a plan designed to enhance our

mobile computer capabilities, merge our fire and EMS reporting systems, and provide

our Fire Prevention Department with a mobile based inspection and building pre-plan

system. Staying ahead of the technological curve to ensure we maintain and enhance

our levels of productivity and efficiency will be a leading component of our future

activities.

Immense transitions in the area of the delivery of emergency management services have

occurred across the country since September 1, 2001. In addition to this terrorist event,

natural disasters such as Hurricane Katrina, wildfires, floods, nuclear releases, and

tornadoes have significantly raised the public’s knowledge and expectations of a

community’s ability to provide protection against these events. Homeland Security and

the need for the development of an all hazards approach to community safety is now

the foundation from which these organizations operate. With a renewed interest in

proactive disaster planning and the major role our department will have during an

event in ESD’s response area, we have significantly enhanced our level of participation

in the departments emergency management and disaster planning services over the

past year. Future goals in this area include the continued involvement in regional based

planning, and increased involvement in the Travis-Williamson-Burnet County Region’s

and the enhanced sharing of local resources.

Our department provides a high level of quality fire suppression, EMS, and technical

rescue services to the ESD # 1 community. The fire service profession has undergone a

considerable change in the type of services it offers and the methods utilized to deliver

them over the past several years. We have become a virtual one stop shop

encompassing all types of emergency response needs. In reply to these realities our

future emergency response strategy will be to develop and implement an action plan

that provides for the continual upgrade of internal response capabilities, the frequent

review and enhancement of mutual aid and automatic aid agreements with our

neighboring towns along with an enhanced effort to increase to exploit regional based

programs and projects. This proactive system of assertively adapting to this dynamic

response environment will allow Travis County Emergency Services District # 1 to

maintain its reputation as one of the leading providers of emergency services in Travis

County.

4 | P a g e

Organizational Background

Travis County Emergency Services District # 1 is the authority having jurisdiction that

provides fire protection and EMS services to northwestern Travis County including the

cities of Lago Vista, Jonestown, and Point Venture. Additionally, Travis County ESD #

1 provides Fire Marshal Services such as fire inspections, fire scene investigations, and

public education through community outreach programs. Travis County ESD # 1 is the

largest ESD in Travis County in terms of land mass, covering an area of 178 square

miles. There are is an estimated 32,000 full time residents who reside in district and

500-part time residents who own vacation homes or property within Travis County

ESD # 1’s emergency response district. Travis County ESD # 1 is a combination fire

department that currently operates three fully staffed fire stations with 24-hour staffing

two new stations under construction and four volunteer sub-stations. Travis County

ESD # 1 responds to roughly 2,400 emergency calls per year, not including mutual aid

responses to Williamson County, Burnet County, or state deployments. Travis County

ESD # 1 is one of 12 Emergency Services Districts presently operating in Travis County.

5 | P a g e

Travis County Emergency Servies District # 1

Oragnizational Chart

Mission Statement

Travis County Emergency Services District #1 is dedicated to provide the highest level

of services through an aggressive fire control system, an integrated pre-hospital care

system, fire prevention, public education, and emergency management. To accomplish

our mission, we provide suppression and prevention programs, a state of the art pre-

Travis County Emergency Services District # 1 Board of Commissioners

Fire Chief

Battalion

Chief - C

Captain

Lieutenants

Driver-Pump

Operators

Firefighter

Battalion

Chief - B

Captain

Lieutenants

Driver-Pump

Operators

Firefighters

Battalion

Chief - A

Captain

Lieutenants

Driver-Pump

Operators

Firefighers

EMS

Supervisor

Division Chief

Accredidation

Assistant Chief

Fire Marshal

Deputy Fire Marshal

Inspectors

Health & Safety

Officer Administrator

Medical

Director

6 | P a g e

hospital care system, and effective incident management. We also stand ready to

support and assist other fire service organizations in accomplishing their missions. All

of our members are important assets in the actualization of our mission and play a vital

role within the department and community. Each member carries the responsibility to

express our department's core values in their daily work.

Core Values

SERVICE: Travis County Emergency Service District # 1 continues its unwavering call to protect and serve.

SAFETY: We strive to keep our citizens free from harm by utilizing the best personnel, equipment and training available. Through our safety programs, the Department can reduce the risk to the public and its members at fires, emergencies and medical incidents.

HONOR: The enormous commitment necessary to perform the Department's tasks requires excellence of character. We inspire each other through pride in our department, which is a belief that every action reflects on all the members of the Department, both past and present.

DEDICATION: A commitment to the Department's mission is an essential part of our code of conduct. The unwavering observance of duty calls for us to fulfill our obligations both professionally and personally.

PREPAREDNESS: By combining all of the components of our core values, Travis County Emergency Service District # 1 will maintain a constant state of readiness to meet all challenges, traditional and new.

Core Functions

Administration: The Fire Chief is responsible for the overall management of the Department, with functions of various duties and tasks delegated to the Battalion Chiefs, Captains, Lieutenants, Fire Prevention Division, Administrator, working groups, and other individual personnel. This management team provides administrative control of the department, supervises the daily operations and activities of our staff, directs personnel management activities, and coordinates all training events in a system designed to achieve our primary goal of protecting the lives and property of the residents and visitors of the Travis County ESD # 1 emergency response area.

Emergency Medical Services: Our personnel provide basic (BLS) and advanced (ALS) life support medical services, CPR training, AED training, and other community based medical programs to our residents, visitors, and the surrounding communities as requested.

7 | P a g e

Fire Suppression: Our personnel provide fire protection, public assistance, hazardous material mitigation, and technical rescue services to the district and the surrounding communities as requested.

Fire Prevention: Our Fire Prevention Division is responsible for providing fire prevention/fire inspection services, fire safety education, plan reviews, smoke detector inspections, and fire investigations under the mandate of local, state, and federal laws, regulations, and standards.

Presumptions

To initiate our baseline strategic planning certain assumptions regarding the department were made: We assumed that;

We will provide prompt, reliable service to our customers during any emergency and will train appropriately, respond rapidly, and adequately equip ourselves to mitigate all incidents.

Our strategic plan will require periodic updates as events that shape the service demands of our customers occur.

We cannot meet the various demands and needs of the community alone.

We need to network and communicate with other agencies to ensure an effective, team oriented work environment and delivery of services.

Changes of all types to the services we offer will continue to occur. It is our responsibility to identify, project, and plan to meet the challenges presented by these changes.

We must ensure that we take every advantage to interact with the public and serve them in a manner that exceeds all expectations.

We must ensure full cooperation with our mutual aid group and take every opportunity to initiate regional partnerships and opportunities.

We must be flexible enough to anticipate the needs of our customers and appropriately adjust our services accordingly.

We must prepare the next generation of department leaders through proper mentoring and succession planning.

Training is a critical aspect of safe and effective operations. It is our duty to ensure our members are trained and certified to the highest possible levels.

We will continue to serve the community as a combination type fire and ems department.

We shall assume elected officials support the efforts of our organization to provide world-class medical, fire suppression, and fire inspection services.

8 | P a g e

The level of services we offer is directly linked to the training, experience, and readiness of our personnel. It is our obligation to ensure we meet the expectations of the community and our personnel.

We must ensure that department members support and maintain a work environment that promotes equality, equity, and integrity.

Strategic Planning Subjects

I. Personnel

Travis County Emergency Services District # 1 is comprised of an outstanding group of

dedicated, well trained individuals who are without question the organizations most

9 | P a g e

valuable resource. Managing these personnel requires the finite balancing of the needs

of a staff encompassing both operational and administrative personnel. When

managing in this environment it is important to remember that the achievements of any

organization ultimately hinge upon the success and development of the employees

within. In order to ensure the future solvency of our organization, the continued

development of our personnel, and the sustained delivery of professional, cost effective

services to the community, we have developed the following objectives to enhance our

capabilities within this strategic planning category.

Objective 1: Conduct workplace environment training. (Timeline: 6 Months)

Related Tasks:

Hire outside expert to conduct required training for all employees.

Establish annual refresher training program.

Review and comply with all department personnel policies.

Objective 2: Establish an employee evaluation program to comply with NFPA.

(Time: 18-24 Months)

Related Tasks:

Create a best practices system of conducting annual competency based

employee evaluations.

Provide proper training to management staff conducting annual

evaluations.

Develop and implement performance standards.

Conduct competency evaluations.

Objective 3: Develop an organizational environment that promotes member

commitment, loyalty, respect, respect, and cooperation. (Timeline: 6-60 Months)

Related Tasks:

Create working group of department personnel to develop an

employee recognition program.

Develop and implement Policies and Procedures.

Continue to support social functions.

Foster teambuilding through training and social events.

Objective 4: Improve organizational communications. (Timeline: 6-60 Months)

Related Tasks:

Establish department newsletter.

Clarify and enforce proper use of the chain of command.

10 | P a g e

Enhance opportunity for department members to access the Chief of

Department.

Improve dissemination of information from Fire Chief to department

personnel.

Improve and utilize department website for relaying information to

personnel.

Identify and establish official forum for the submission and

consideration of new ideas.

Evaluate and implement a variety of communication avenues to

encourage open discussion of concerns, issues, and suggestions.

Utilize improved communication practices to maintain high moral.

Ensure confidentiality of personal information.

Objective 5: Create a program designed to support continuous professional

development of our employees. (Timeline: 12 Months)

Related Tasks:

Create department specific officer training program within the established

guidelines of the Travis County ESD # 1.

Create and support a probationary member training program.

Utilize members of the department as a source for future hires.

Review the adequacy of the current fire and ems training curriculum and

utilize training committee members to initiate improvements.

Develop human resource and supervisory training programs for

department officers.

Objective 7: Develop a Health/Wellness/Fitness Program. (12 Months)

Related Tasks:

Utilize local subject matter experts, business, and department personnel to

develop and support a fitness program.

Enhance infrastructure of department owned health/fitness equipment.

II. Staffing

11 | P a g e

Travis County Emergency Services District # 1 provides prompt, high quality,

cost efficient fire/ems services to the residents of our community. The

combination type (career/stipend) system that we have utilized to deliver these

services has performed adequately for many years. However, at this time a

decline in the availability of our call personnel coupled with increasing requests

for services has adversely impacted the ability of our organization to meet the

demands of the community and maintain the incident scene safety of our

personnel. In order to maintain the current comprehensive programs of public

education, fire inspection, emergency response, facility maintenance, training,

and apparatus maintenance that we have established, all career personnel have

been assigned multiple responsibilities outside of their primary job duties. This

is a less than adequate situation that reduces our ability to complete tasks in a

timely manner, limits overall productivity of our personnel, and promotes

ineffective operations. The National Fire Protection Association (NFPA) sets

national fire service response and staffing standards. While these standards are

not law, they are generally considered as compliance documents for fire

12 | P a g e

departments and are often adopted by OSHA and other State safety and health

authorities. NFPA 1710 (Standard for the Organization and Deployment of Fire

Suppression Operations, Emergency Medical Operations, and Special Operations

to the Public by Career Departments) is a guiding document that specifies the

minimum requirements for the operation and deployment of fire suppression,

emergency medical services, and special operation responses. The document is

split into the categories of fire and EMS response. The fire response directive

requires the minimum response and on scene arrival of one engine company

staffed by four (4) firefighters within four (4) minutes and a full first alarm (14)

personnel within eight (8) minutes 90% of the time. Travis County ESD # 1 is not

capable of reaching these goals at this time. The EMS response directive requires

the minimum response of an ALS unit within eight (8) minutes 90% of the time.

Travis County ESD # 1 is also not capable of reaching this goal for EMS services.

The need for additional command staff to effectively organize and manage the

daily operations of the fire department is of great importance. In order to

improve our current capabilities, adequately meet the future response

requirements of the community, and meet national standards we have developed

the following objectives within this strategic planning category.

Objective 1: Hire 12 additional career staff members. (Timeline: 12-18 Months)

Related Tasks:

Provide statistical, research based, and budgetary documentation to the

ESD Board of Commissioners to substantiate additional hires.

Provide substantiation for additional personnel to the residents of the

community through effective dissemination of accurate information.

Objective 2: Recruit and train stipend personnel as necessary. (Timeline: 12-

Months)

Related Tasks:

Refine and optimize the departments recruiting process.

Utilize media outlets such as local cable television and newspapers as a

method to announce call personnel recruitment efforts.

Increase benefits for stipend personnel.

Assess response status of call personnel to ensure continuity of operations

and familiarity with department operations.

Evaluate response and training participation levels of call personnel and

establish specific criteria. Require personnel to meet the criteria.

13 | P a g e

Develop a target call member recruit profile, with a focus on availability

and commitment.

Facilitate the ability of personnel to meet the required participation levels.

Continue to train new call personnel to FF I/II and EMT certification

levels to assure the department is able to deliver effective core services.

Objective 3: Fill Battalion Chief Position vacancy. (12 Months)

Related Tasks:


ESD Board of Commissioners to substantiate the additional Battalion

Chief position.

Provide substantiation for the additional Battalion Chief position to the

residents of the community through effective dissemination of accurate

information.

Objective 4: Create and fill the position of Training Captain. (Timeline: 12 - 24

Months)


ESD Board of Commissioners to substantiate the creation and addition of

the position of Division Chief of Training.

Provide substantiation for the creation and addition of the Division Chief

of Training position to the residents of the community through effective

dissemination of accurate information.


ESD Board of Commissioners to substantiate the addition of the EMS

Supervisor position.

Provide substantiation for the addition of the EMS Supervisor position to

the residents of the community through effective dissemination of

accurate information.

Objective 5: Establish a system to provide continual evaluation of department

response capabilities and the resources required to ensure an effective delivery of

services. (Timeline: 12 - 24)

Related Tasks:

Utilize statistical information to determine the effectiveness of current

staffing and ability to respond to requests for service.

Investigate alternate staffing models.

Hire additional career firefighters as required.

14 | P a g e

Evaluate all department requirements for consistency and validity to the

stated mission, values, and goals. Implement changes as necessary.

Evaluate and assess the statistical information provided to determine the

current and future response needs of the community.

Utilize nationally recognized response standards as a benchmark for

department response and staffing policies.

Objective 8: Develop a staffing/response program designed to meet national

standards and community needs. (12 - 24 Months)

Related Tasks:

Utilize statistical data to review current response deficits.

Evaluate current emergency medical service response protocols to identify

methods to meet minimum response requirements.

Evaluate current staffing and response protocols to identify methods to

meet fire based minimum staffing and response requirements.

Investigate the enhanced use of mutual aid resources to improve fire

based minimum staffing requirements.

Strive to meet NFPA Standards.

III. Training

15 | P a g e

Travis County Emergency Services District # 1 has consistently provided high quality

training within a system that supports a cooperative and interactive learning

environment conducive to the needs of both the career and stipend members of our

organization. Consistent and unified instruction of this type that unites our members in

a constructive training atmosphere is a critical component of the overall safety and

operational efficiency of our department. In keeping with our core training values of

professionalism, excellence, and teamwork we have developed the following objectives

to assist with enhancing the content and delivery methods of our training programs

while ensuring the continued professional growth of our members.

16 | P a g e

Objective 1: Create an internal system that enhances and supports the use of

computer based training programs. (Timeline: 6-12 Months)

Related Tasks:

Facilitate the ability of personnel to receive training and education by

utilizing the Fire & Emergency Training Network (FETN) and other

similar programs.

Investigate, evaluate, and implement additional computer based training

programs for staff members.

Objective 2: Develop a department wide training/certification program

comprised of national and state certification standards. (Timeline: 12 Months)

Related Tasks:

Conduct an evaluation of current training programs and department

needs in relation to National and State standards and mandates.

Create a tiered system of mandated certifications for all positions within

department.

Enforce the minimum performance, training expectations, and

certifications required of department personnel.

Utilize national and state certified training venues for program delivery.

Ensure each member has access to training schedule and ability to meet

requirements.

Evaluate mandated annual refresher training and include same in

department training program.

Provide adequate staff and resources to develop and support the training

program.

Objective 3: Establish a daily training curriculum for all career firefighters.

(Timeline: 6-12 Months)

Related Tasks:

Develop a mission oriented training curriculum for daily rotation through

all shifts that encompasses basic job knowledge, skills, and abilities.

Promote ability to train with surrounding fire departments providing

mutual and automatic aid response.

Task each shift Captain to ensure delivery of the daily shift training

program.

17 | P a g e

Objective 4: Maximize use of external fire and ems instructors to deliver

training programs. (Timeline: 6 Months)

Related Tasks:

Evaluate the type of training programs requiring external instructors.

Contact expert instructors and request proposals.

Review and evaluate course proposals.

Contract with instructors for program presentation.

Schedule, facilitate, and support the training sessions.

Objective 5: Increase staffing attendance at training sessions. (Timeline: 12

Months)

Related Tasks:

Emphasize hands-on training in addition to classroom sessions.

Ensure training is specific to department mission.

Utilize external expert instructors to ensure stimulating training sessions.

Continue to improve the quality of training facilities, props, and

resources.

Implement a training program that allows for individualized, flexible

training opportunities.

Objective 6: Facilitate the ability of the training committee to develop, conduct,

and maintain department training programs. (Timeline: 6-60 Months)

Related Tasks:

Provide adequate resources and funding to ensure program support.

Develop a central library of training books and other resources.

Establish a computer based training/record management system.

Objective 7: Enhance and support the development and implementation of

regional based training programs. (Timeline: 6-60 Months)

Related Tasks:

Engage mutual aid partners in developing and presenting training

programs to ensure uniformity of operations, knowledge of equipment,

and personnel familiarity.

Identify possible grant funding opportunities for regional training.

18 | P a g e

Improve participation in regional technical rescue and dive teams to

ensure personnel maintain proficiency and certification levels.

Enhance participation in regional technical rescue and dive teams to

reduce cost of maintaining response capabilities in these areas.

IV. Emergency Medical Services

19 | P a g e

Today, approximately 72% of the emergency response work being performed by

Travis County Emergency Services District # 1 involves emergency medical

treatment. As the general population continues to age, and the state of the

Nation’s healthcare industry remains uncertain, public use of fire department

based emergency medical service providers will continue to rise. In fact, Travis

County ESD # 1 has experienced a 30% increase in emergency medical services

call volume from 2013-2018. In providing this service to our community the

organization currently delivers emergency medical care at a Basic Life Support

(BLS) level, while Austin-Travis County EMS provides Advanced Life Support

20 | P a g e

(ALS) services. Austin-Travis County EMS currently provides two ambulances

staffed with one paramedic and one emergency medical technician (EMT) in ESD

# 1 territory to cover 32,000 citizens in 178 square miles. Although Austin-Travis

County EMS is a distinguished, award winning EMS system, there is growing

need in our community to supplement the current system with additional ALS

providers capable of providing lifesaving medical care. It is worth noting, that

the third in ambulance responds from the City of Austin, consequently resulting

in ALS emergency response time in excess of 25 minutes at times.

Having this combination of type system available on a 24/7 basis significantly

improves medical outcomes from all types of emergencies and provides our

residents with a first-class system of emergency medical care. However, in

looking at the future of our work environment we can forecast that the increased

demand for emergency medical services in the ESD # 1 is destined to continue its

upward spiral. Due to funding constraints and overall call volume for Austin

Travis County EMS, it is not in the future plan of Travis County to increase the

number of ALS ambulances in Travis County ESD # 1’s emergency response

area. In order to satisfy these demands we will be required to efficiently and

intelligently utilize our resources in a manner that supports our current levels of

service and enhances our future response capabilities. To meet these new

operational and administrative challenges we have developed the following

objectives within this strategic planning category.

Objective 1: Reevaluate medical response times and establish target response

times that meet or exceed NFPA standards. (Timeline: 6 Months)

Related Tasks:

Evaluate and identify current response times.

Establish a target response time utilizing national standards.

Develop and implement a plan to meet expected response times.

Develop and implement Squad program in order to reduce response

times.

Objective 2: Enhance EMS training programs to increase service delivery

capabilities and personnel certification levels. (Timeline: 12 Months)

Related Tasks:

Certify Paramedics in Pre-Hospital Trauma Life Support (PHTLS).

21 | P a g e

Certify Emergency Medical Technicians in Basic Trauma Life Support

(BTLS).

Provide Medical CE’s in person on a shift based schedule for all

personnel.

Develop and implement a shift based EMS training schedule.

V. Fire Suppression Service

Travis County Emergency Services District # 1 provides a wide variety of emergency

response services to our community. Included in these services are fire suppression,

technical rescue, hazardous material mitigation, mutual aid fire, and public assistance

responses. Approximately 16% of our annual responses fall within these categories. The

Suppression Division consists of the Chief of Department, two Battalion Chiefs, three

Captains, six Lieutenants, one Safety Officer, nine drivers and twelve firefighters.

Company staffing consists of a mix of eight to ten firefighters under the supervision of

one Battalion Chief or shift Captain. All of these personnel are crossed trained as

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Firefighter/Paramedics or Firefighter/Emergency Medical Technicians. The call

volume for suppression type emergency responses has gone up 30% from 2013-2017. In

order to satisfy future fire suppression response demands of the community, enhance

personnel safety, and move toward meeting NFPA response standards we will be

required to judiciously analyze our current resources, staffing levels and response

capabilities over the next several months to identify and implement achievable goals

designed to improve our operational efficiency and effectiveness. To meet these new

challenges, we have developed the following objectives within this strategic planning

category.

Objective 1: Investigate and employ state-of-the art fire suppression based

equipment, technology, and safety related innovations. (Timeline: 6-60 Months)

Related Tasks:

Conduct research and development on new equipment, personal

protective gear, technology advancements, and employee safety

programs.

Investigate opportunities to purchase new equipment through grant

funds.

Purchase and place in service equipment/technology designed to enhance

the delivery of fire suppression services.

Purchase and place in service equipment/technology designed to improve

personnel safety and reduce fire suppression related injuries.

Objective 2: Design and implement a program designed to assist the

department in meeting NFPA response and staffing standards. (Timeline: 0-60

Months)

Related Tasks:

Collect, evaluate and identify current response time and staffing statistics.

Evaluate current staffing levels as they relate to NFPA standards.

Establish target response times and staffing levels utilizing national

standards.

Develop and implement a plan to meet targeted response times and

staffing levels.

Hire additional staff as necessary.

Objective 3: Improve fire suppression incident and building pre-plan

capabilities. (Timeline: 0-60 Months)

Related Tasks:

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Develop and implement a program designed to collect building and

hazard related information at high priority locations.

Utilize shift and daytime personnel to conduct pre-plan inspections.

Utilize computer based pre-plan software for information storage and

retrieval.

Disseminate information through mobile computers for rapid field based

information retrieval.

Partner with Fire Prevention Division to ensure effective program

management.

Objective 4: Review, organize, and revise current Standard Operating

Guidelines (SOG’s) Add new Standard Operating Guidelines as necessary.


Related Tasks:

Develop working group of department members to review current

standard operating guidelines (SOG’s) for consistency, accuracy, and

effectiveness.

Implement standard operating guidelines.

Disseminate standard operating guidelines to department personnel.

Determine and maintain updates as required.

Objective 5: Review current engine company staffing levels in relation to

efficient operations, effective supervision, and NFPA Standards. (Timeline: 12-

24 Months)

Related Tasks:

Review staffing levels to determine need for additional personnel.

Review supervisory staffing to identify the need for additional positions.

Objective 6: Research fire suppression based grant opportunities and apply for

identified funding. (Timeline: (6-60 Months)

Related Tasks:

Research grant writing training and workshop sessions.

Ensure attendance at training sessions by department personnel.

Research Federal, State, and Local grant opportunities and apply for same.

Commit to supporting and engaging surrounding communities in

developing regional based grant applications.

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VI. Fire Prevention Division

The Fire Prevention Bureau is tasked with a variety of code enforcement, fire reporting,

and inspection duties. The methods employed by the Division in completing these tasks

focus on fire inspections, plan reviews, fire safety education sessions, and post-fire

investigations. The office will be staffed twenty-four hours a day, seven days a week

(the inspectors cross-staff the engine companies after 5 pm). The assigned Inspector

will be responsible for managing the daily operation of the office in direct partnership

with the Chief of Department. Innovative and enhanced community education

programs have been identified and projected timelines have been developed for their

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implementation. This new proactive and customer service oriented approach to

completing the tasks required of the office and our commitment to ensure the daily life

safety of our residents and visitors to the district will be at the forefront of our future

endeavors and goals. To meet these targets and continue to enhance the operational

effectiveness of the Division, the following objectives have been identified within this

strategic planning category.

Objective 1: Review operational effectiveness of the Division and make

revisions to ensure all required tasks are completed in a cost effective, efficient

manner. (Timeline: 6-60 Months)

Related Tasks:

Develop and establish Fire Prevention Division.

Collaborate with the three cities within ESD # 1’s response to area to

explore additional funding mechanisms to financially supplement the Fire

Prevention Division.

Employ state certified Fire Inspectors.

Assess inspection requirements within community to develop a definitive

list of required inspections and accurate inspection cycles.

Ensure the bureau provides high quality, professional services to the

community and other Town departments.

Evaluate and ensure compliance with all State required inspections and

mandates.

Review current inspection schedule and revise as necessary for improved

efficiency.

Create the capability to move stored records and all future fire prevention

inspection and related documents into a computer based system.

Assess the current inspection and permit fee schedule versus cost of

services.

Support the continuing education of assigned members and provide

adequate resources for task completion.

Provide proactive support and guidance to current and future business

owners in relation to fire safety compliance.

Objective 2: Provide fire prevention division with the capability to employ a

mobile computer based fire inspection system. (Timeline: 6-18 Months)

Related Tasks:

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Investigate appropriate computer hardware platforms for effectiveness in

field based applications.

Purchase and implement fire inspection and fire pre-plan software

system.

Purchase mobile laptop for fire prevention bureau.

Ensure successful implementation and continued review and assessment

of system application.

Objective 3: Enhance community involvement through improving current and

implementing new fire and life safety educational programs. (Timelines: 0-60

Months)

Related Tasks:

Assess community fire safety education needs.

Enhance fire department community involvement through development

of new programs coupled with the improvement of current offerings.

Establish improved relationships with community organizations and

schools.

Provide forum for all department members to participate in community

relations and enhancement of fire and life safety programs.

Utilize local television and community bulletin board to disseminate

information via audio and video based applications.

Objective 4: Improve collection of building fire pre-plan information and ensure

integration into mobile based computers. (Timeline: 6-60 Months)

Related Tasks:

Assess current methods utilized to collect and disseminate information.

Revise system to incorporate use of daytime personnel to conduct

building pre-plans.

Purchase and implement computer software designed to store and rapidly

distribute pre-plan information to field base mobile computers.

Ensure prompt and successful input of collected information into software

system.

Provide consistent supervision of program to ensure continual

effectiveness.

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VII. Operational Budget

Budget development, implementation, and management are some of the most

challenging tasks facing today’s fire service leaders. The economic difficulties

that are afflicting communities across the nation have highlighted the critical

responsibility placed on department administrators to ensure their organizations

are capable of delivering effective emergency response services to their

communities in a setting that endorses reduced funding and support. Travis

County Emergency Services District # 1 fully understands this issue and is

particularly aware of our obligation to develop and implement a fiscally

responsive financial plan that is respectful to the future needs of the organization

and the Towns ability to provide adequate funding.

As identified in this strategic plan our short term budget requests will include

funding for increased career staff in FY 2014, FY 2015, FY 2016 and FY 2017. An

increase in our operational funding approved in FY 2014 will be evaluated

against future needs and a firmer long term financial plan will be developed.

Particular attention will be given to balancing our needs against the ability of the

community to support the organization in current and future years.

In order to meet our commitment to future financial prudence in today’s

challenging budget environment we have developed the following objectives for

inclusion within this planning topic.

Objective 1: Examine all department operations for efficiency and cost

effectiveness. (Timeline: 0-60 Months)

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Related Tasks:

Review all department functions on a cost-benefit, efficiency based

platform.

Identify areas open to revision and redistribution of resources.

Identify components available for implemented cost saving strategies.

If available, revise department functions for increased efficiencies.

Conduct weekly reviews of department budget to maintain a high level of

fiscal responsibility.

Objective 2: Enhance the ability of administrators to effectively manage the

budget and create an accurate financial plan. (Timeline: 0-18 Months)

Related Tasks:

Review budget documents for appropriate classification of expenditures.

Review budget documents for accurate identification of line item

categories.

Revise line item designations as necessary.

Ensure proper classification of department expenditures.

Objective 3: Continually explore revenue enhancement opportunities.


Related Tasks:

Identify and apply for all appropriate individual and regional based grant

opportunities.

Utilize State contract pricing and purchasing groups as presented.

Research, request approval, and apply for Federal grant funding.

Objective 4: Explore and implement regional partnerships with other

emergency service providers and government agencies. (Timeline: 0-60

Months)

Continue to support current regional partnerships and programs.

Research and identify joint purchasing opportunities and programs.

Explore additional shared service opportunities and agreements.

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VIII. Capital Budget

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Travis County has seen a 24% increase in the average single family home

appraised value up from $279,763 in 2010 to $350,082 in 2015. Sales of new

homes in Travis County ESD #1 are on a constant rise with $50,895,489 of new

property added in 2016. This trend will produce additional annual revenues of

an estimated $293,727 annually. The projected 2020 tax levy for Travis County

ESD #1 is estimated at $3.500,000.

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IX. Administration

The Fire Chief is ultimately responsible for managing all functions of the fire

department. To assist the Chief in accomplishing this task, an Office

Administrator is assigned to the office. The Battalion Chiefs main functions

include managing the day to day operations of the department, apparatus and

equipment maintenance, responding to emergency incidents as required, and

directing personnel to ensure the organization continues to deliver excellent

services to our customers. Based on the size of our organization (43), project

coordination, and a multitude of daily required training, records management,

and supervisory tasks, the part-time Training Captain position will require

elevation to full time status (as indicated in the Staffing section, Objective 4) by

FY 2016. Among a multitude of tasks, the office administrator manages all office

operations including payroll, attendance records, personnel files, and the

processing of all bills and communications. The complexity of today’s fire

department operations coupled with the administrative activities required to

effectively manage the personnel and budget of a combination fire and rescue

department requires a multifaceted manager who has the ability to delegate

tasks to competent staff members while at the same time creating and supporting

a vision of future organizational excellence. Managing a progressive fire &

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rescue department requires a fully staffed administrative support system capable

of handling a variety of tasks. As our department moves forward and adds new

technologies and services the administrative section must be prepared to

capitalize on the management theory of empowering individual employees with

the ability to become integral components of the department through effective

communication, personal input, and a collaborative system of doing business in

order to provide adequate support. This support includes the ability to research

and evaluate new service delivery methods and standards, review and revise

department operational needs, coordinate internal and regional based programs,

implement and sustain new technological enhancements, acquire new equipment

and resources for required service upgrades, and develop and support new

policies and procedures. To meet these new challenges, we have developed the

following objectives within this strategic planning category.

Objective 1: Achieve Best Practices status through The Texas Fire Chief’s

Association (TCFA). (Timeline: 12 Months)

Related Tasks:

Develop Best Practices committee of department personnel.

Review requirements of accreditation process.

Contact The Texas Fire Chief’s Association for guidance.

Attend Best Practices conferences.

Integrate Best Practices into the day to day operations of Travis County

Emergency Services District # 1.

Objective 2: Research feasibility of acquiring national accreditation through the

Center of Public Safety Excellence (CPSE). (Timeline: 24-60 Months)

Related Tasks:

Develop accreditation team of department personnel.

Review requirements of accreditation process.

Contact CPSE for program guidance.

Attend CPSE accreditation conference.

Determine feasibility of implementing accreditation process in Travis

County Emergency Services District # 1.

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Objective 3: Reduce Insurance Services Organization (ISO) Rating. (Timeline:

12 Months)

Related Tasks:

Develop an ISO review team of department personnel.

Assist ISO rating personnel with information acquisition and review of

department functions.

Meet the ISO requirements for reducing the ISO rating for the City of

Jonestown.

Meet the ISO requirements for reducing the ISO rating for the City of Lago

Vista.

Meet the ISO requirements for reducing the ISO rating for the City of

Point Venture.

Meet the ISO requirements for reducing the ISO rating for Northwestern

Travis County (ESD # 1 response area).

Request ISO review of the department by ISO rating division.

Objective 4: Complete the construction of two new fire stations and training

facility. (Timeline: 12 Months)

Related Tasks:

Meet with design firm for project review and update.

If required revise design to fit current department needs.

Present revised plan to Board Commissioners.

Objective 5: Review and revise the current Policies and Procedures to establish a

baseline document detailing the requisite efficient and orderly operation of the

department. (Timeline: 6 Months)

Related Tasks:

Compose written Department Policies and Procedures.

Provide the document to department members.

Enforce the Policies and Procedures as required.

Objective 6: Ensure the department is provided adequate resources, equipment,

and apparatus to maintain and enhance service delivery levels as required.


Related Tasks:

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Continually evaluate department equipment and apparatus in order to

assure the availability of resources to meet response needs.

Evaluate operational budget purchases against available funding in a

priority based system.

Evaluate and revise capital budget as necessary to meet current demands.

Objective 7: Enhance the department’s involvement in the Emergency

Management Services. (Timeline: 0-60)

Related Tasks:

Continue to ensure a sustained partnership with the members of the Local

Emergency Planning Committees.

Work cohesively with all three cities to ensure continuity of emergency

management operations.

Explore the feasibility of including an emergency operating center (EOC)

in the design and construction of the new central fire station.

Continue to meet all Federal and State training requirements.

Objective 8: Create and implement Standard Operating Guidelines (SOG’S)

effectiveness, efficiency, and correspondence with fire and ems operational

mandates. (Timeline: 0-24 Months)

Related Tasks:

Develop a working group of department personnel to review guidelines.

Empower working group to revise current guidelines and create new.

Review submitted policies for operational consistency and compliance.

Communicate guidelines to personnel, implement, and ensure

compliance.

Objective 9: Review and revise department involvement in community outreach

activities based upon effectiveness and cost efficiency. (Timeline: 6-60 Months)

Related Tasks:

Evaluate the relativity of all outreach programs as they relate to the

mission of the department.

Revise program delivery to increase efficiency and effectiveness.

Create new programs to match community needs and priorities.

Continue to deliver current menu of services/programs that meet

community needs and priorities.

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Travis County EmergencyServices District 1 Policy Manual



Index - 518

INDEX / TOPICS

AACCLIMATIZATION . . . . . . . . . . 81AED . . . . . . . . . . . . . . . . . 78ALCOHOL . . . . . . . . . . . . . . 381AUDIOMETRIC TESTING PROGRAM . . . 75AUTOMATED EXTERNAL DEFIBRILLATOR. . . . . . . . . . . . . . . . . . . 78AUTOMATIC AID . . . . . . . . . . . 311

BBADGES . . . . . . . . . . . . . . . 345BASEBALL CAPS . . . . . . . . . . . 342BUSINESS RELATIONSHIP . . . . . . . 330

CCOMMENDATIONS . . . . . . . . . . 305COMMUNICABLE DISEASE TRAININGPROGRAM . . . . . . . . . . . . . . 65COMPANY CITATION . . . . . . . . . 305CONDUCT AND BEHAVIOR . . . . . . 366CONFIDENTIAL INFORMATION . . . . 474CONFLICT OF INTEREST . . . . . . . 330CONFLICTING RELATIONSHIPS . . . . 330COURTESY . . . . . . . . . . . . . 367CRITICAL INCIDENT DEBRIEFING . . . 360

DDEFINITIONS OF TERMS IN MANUAL . . 14DISCLAIMER OF POLICIES . . . . . . . 14DISCRIMINATORY HARASSMENT . . . 303DONATIONS . . . . . . . . . . . . . 368DRESS UNIFORMS . . . . . . . . . . 343DRIVER LICENSE REQUIREMENTS . . . 328DRUGS . . . . . . . . . . . . . . . 381DRUGS AND ALCOHOL . . . . . . . . 381DRY SHOP . . . . . . . . . . . . . . 495

EEMERGENCY ACTION PLAN

EAP. . . . . . . . . . . . . . . . 23EMERGENCY ACTION PLAN TRAINING . 63EMERGENCY POWER . . . . . . . . . 491EMERGENCY RECALL . . . . . . . . 310

EMPLOYEE FILES . . . . . . . . . . 475ENDORSEMENTS . . . . . . . . . . . 376

FFACILITY MAINTENANCE . . . . . . . 495FACILITY SECURITY . . . . . . . . . 488FAMILY SUPPORT LIAISON . . . . . . 438FIRE APPARATUS DRIVER/OPERATORTRAINING . . . . . . . . . . . . . . 69FIRE DETECTION AND SUPPRESSIONSYSTEMS . . . . . . . . . . . . . . 501FIRE STATION LIVING . . . . . . . . 503FIRE STATION SAFETY . . . . . . . . 196FIREFIGHTER POWERS . . . . . . . . 10FITNESS EVALUATIONS . . . . . . . 356FMLA . . . . . . . . . . . . . . . . 444FUEL STORAGE TANKS . . . . . . . . 497FUNERAL DETAIL OFFICER . . . . . . 438FUNERALS . . . . . . . . . . . . . 440

GGAMBLING . . . . . . . . . . . . . 367GIFTS . . . . . . . . . . . . . . . . 368GRATUITIES . . . . . . . . . . . . . 368GROOMING STANDARDS . . . . . . . 334

HHAZARDOUS MATERIALS (HAZMAT)TRAINING . . . . . . . . . . . . . . 70HEALTH INSURANCE PORTABILITY ANDACCOUNTABILITY ACT

HIPAA. . . . . . . . . . . . . . . 90HEARING CONSERVATION

Noise control. . . . . . . . . . . . 74HEAT ILLNESS PREVENTION PROGRAM 217HEAT ILLNESS PREVENTION TRAINING . 81HIPAA . . . . . . . . . . . . . . . 426

IIDENTIFICATION CARDS . . . . . . . 347IMMUNIZATIONS . . . . . . . . . . 356INJURED EMPLOYEE . . . . . . . . . 436INJURY PREVENTION . . . . . . . . . 350

JJOB CLASSIFICATIONS . . . . . . . . 255



- 519

LLACTATION BREAKS . . . . . . . . . 358LETTER OF APPRECIATION . . . . . . 305LINE-OF-DUTY DEATH . . . . . . . . 429LINE-OF-DUTY DEATH AND SERIOUS INJURYNOTIFICATION . . . . . . . . . . . . 433

MMEDICAL EXAMS . . . . . . . . . . 355MEDICAL LEAVE . . . . . . . . . . 444MERITORIOUS SERVICE AWARDS . . . 305MOURNING BADGE . . . . . . . . . 345MUTUAL AID . . . . . . . . . . . . 311

NNATIONAL INCIDENT MANAGEMENTSYSTEM (NIMS) TRAINING . . . . . . . 61NEPOTISM . . . . . . . . . . . . . . 330NON-OFFICIAL USE OF DEPARTMENTPROPERTY . . . . . . . . . . . . . 123

OON-DUTY DEATH . . . . . . . . . . 429ORGANIZATIONAL POWERS . . . . . . 10OSHA NOTIFICATION . . . . . . . . . 203OUTSIDE EMPLOYMENT . . . . . . . 318

PPEACE OFFICER STATUS . . . . . . . . 10PEER FITNESS TRAINERS . . . . . . . 350PERFORMANCE EVALUATIONS . . . . 298PERSONAL APPEARANCE . . . . . . . 310PERSONAL APPEARANCE STANDARDS . 333PERSONAL COMMUNICATION DEVICES 110PERSONAL PROJECTS . . . . . . . . 371PERSONNEL COMPLAINTS . . . . . . 386PERSONNEL RECORDS . . . . . . . . 473PFT . . . . . . . . . . . . . . . . . 350PHOTOGRAPHY AND ELECTRONIC IMAGING. . . . . . . . . . . . . . . . . . . 134PHYSICAL FITNESS . . . . . . . . . 349PHYSICAL FITNESS UNIFORMS . . . . 342POLICY MANUAL . . . . . . . . . . . 14POLITICAL ACTIVITY . . . . . . . . 367POLITICAL ENDORSEMENTS . . . . . 376PREGNANCY LEAVE . . . . . . . . . 447

PRIVACY EXPECTATION . . . . . . . 377PROBATIONARY EMPLOYEES . . . . . 299PROHIBITED EMPLOYMENT . . . . . . 319PROHIBITED SPEECH . . . . . . . . . 374PROTECTED HEALTH INFORMATION . 185PUBLIC APPEARANCES . . . . . . . . 369

RRECORDS MANAGEMENT . . . . . . . 175RELEASE OF RECORDS . . . . . . . . 178RELIEVED FROM DUTY . . . . . . . . 310REPETITIVE MOTION INJURIES ANDERGONOMICS TRAINING . . . . . . . 83REPORTING FOR DUTY . . . . . . . . 309RESPIRATORY PROTECTION TRAINING . 85RESTRAINING ORDERS . . . . . . . . 419RETIREE BADGES . . . . . . . . . . 345RETIREE ID CARDS . . . . . . . . . . 347

SSAFETY AND HEALTH OFFICER . . . . 204SEXUAL ACTIVITY . . . . . . . . . . 367SEXUAL HARASSMENT . . . . . . . . 303SOCIAL NETWORKING . . . . . . . . 374SUBPOENAS . . . . . . . . . . . . . 181

TTAKE-HOME VEHICLE . . . . . . . . 118TRAINING

AED. . . . . . . . . . . . . . . . 78Communicable Disease. . . . . . . . 65Fire Apparatus. . . . . . . . . . . . 69Hazard Communication. . . . . . . . 67HAZMAT. . . . . . . . . . . . . . 70

UUNIFORM REGULATIONS . . . . . . . 339USE OF DEPARTMENT VEHICLES . . . 118

WWASTE WATER DISCHARGE . . . . . 493WELLNESS AND FITNESS PROGRAM . . 355WILDLAND FIRE SHELTER DEPLOYMENTTRAINING . . . . . . . . . . . . . . 88WORKPLACE VIOLENCE . . . . . . . 418