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LAWRENCE UNION FREE SCHOOL DISTRICT – BOARD OF EDUCATION – August 28, 2017reg

LAWRENCE UNION FREE SCHOOL DISTRICT BOARD OF EDUCATION LAWRENCE, NEW YORK

Regular Meeting Middle School Cafeteria August 28, 2017, 8:00PM

AGENDA

I . CALL TO ORDER/PLEDGE OF ALLEGIANCE

I I . REPORTS/PRESENTATIONS A. First Review of Policy 1500 – Use of School Buildings, Grounds and Other Property for Non-School

Purposes (Enclosure)

I I I . BUSINESS/FINANCE (Enclosures) A. Treasurer’s Report – June 2017 B. Encumbrances Over $50,000

1. Acme Transportation, $50,000, transportation 2017-2018 school year 2. Arrow Steel Window Corp., $224,000, Middle School auditorium window replacement 3. BOCES, $6,675,633.00, 2017-2018 school year 4. Brookville Center Children’s Services, $64,913, tuition, 2017-2018 school year 5. Carr Business Systems, $124,902, printer maintenance/supplies, 2017-2018 school year 6. Center for Developmental Disabilities, $129,370, tuition 2017-2018 school year 7. The Center for Discovery, $151,082, tuition, 2017-2018 school year 8. Janet R. Doyle, $63,000, BCBA therapy, 2017-2018 school year 9. East Coast USA Construction, $827,550, High School bathroom renovations 10. Edgewater Consulting, $66,900, STAC processing, 2017-2018 school year 11. Franklin Group, $99,645, printing of Common Core workbooks 12. Full Care Inc., $65,000, nursing services, 2017-2018 school year 13. The Hagedorn School, $63,047, tuition, 2017-2018 school year 14. Health Source Group, $650,000, bus matrons, 2017-2018 school year 15. Health Source Group, $450,000, counseling services, 2017-2018 school year 16. Health Source Group, $680,000, NPS nursing services, 2017-2018 school year 17. Health Source Group, $90,000, LPS and NPS nursing services, 2017-2018 school year 18. Health Source Group, $475,000, NPS psychological services, 2017-2018 school year 19. Health Source Group, $430,000, NPS resource room services, 2017-2018 school year 20. Health Source Group, $507,590, NPS resource room services, 2017-2018 school year 21. Helping Hands Children’s Services, $65,000, ABA therapy services, 2017-2018 school year 22. Helping Hands Children’s Services, $60,000, ABA therapy services, 2017-2018 school year 23. Henry Viscardi, $66,000, tuition, 2017-2018 school year 24. Herricks UFSD, $68,085, tuition, 2017-2018 school year 25. HIP of Greater New York, $102,596.78, health insurance, 2017-2018 school year 26. Independent Coach, $130,000, summer 2017 transportation 27. Independent Coach, $9,145,308, transportation, 2017-2018 school year 28. Kelly Kuylen, $63,000, BCBA therapy services, 2017-2018 school year 29. Landtek Group, $55,030, Middle School track repair

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LAWRENCE UNION FREE SCHOOL DISTRICT – BOARD OF EDUCATION – August 28, 2017reg

30. MAC Behavior Solutions, Inc., $155,000, ABA therapy services, 2017-2018 school year 31. Martin de Porres School, $69,138, tuition, 2017-2018 school year 32. Mill Neck Manor, $66,000, tuition, 2017-2018 school year 33. National Grid, $462,000, utility usage, 2017-2018 school year 34. Network Solutions and Technology, $271,500, onsite engineer annual contract 35. NYS Employees Health Insurance, $7,300,000, health insurance, 2017-2018 school year 36. NYSIR, $454,281, insurance, 2017-2018 school year 37. Preferred Construction Inc., $388,000, Middle School exterior renovations 38. PSEG, $167,000, utility usage, 2017-2018 school year 39. Rockville Centre UFSD, $133,357, tuition, 2017-2018 school year 40. School for Language and Communication Development, $52,241, tuition, 2017-2018 41. SCO Family of Services, $53,375, tuition, 2017-2018 school year 42. South Oaks, $250,000, transition training, 2017-2018 school year 43. Tel/Logic Inc., $580,000, non-public textbooks, 2017-2018 school year 44. US Medical Staffing, $125,000, LPS and NPS nursing services, 2017-2018 school year 45. WE Transport, $300,000, transportation, 2017-2018 school year 46. Xerox, $205,727, copy machines districtwide, 2017-2018 school year

C. Bids

Vendor Purpose Amount

Franklin Group Printing of Common Core Workbooks $99,645

D. Budget Transfers Over $25,000 1. Facilities Office, $27,000, to purchase truck for Facility use

E. Contracts 1. Business Contracts

a. Baumann Bus Company, 09/01/2017-06/30/2018 b. Bollinger Specialty Group, student accident insurance, 2017-2018 school year

c. BookSmart Accounting, 07/01/2017-06/30/2018 d. Health Source Group Inc., Hourly Matrons, 09/01/2017-06/30/2018 e. Independent Coach Major Contract Vans, 09/01/2017-06/30/2018 f. Independent Coach In District Major Contract, 09/01/2017-06/30/2018 g. Independent Coach Hourly Matrons, 09/01/2017-06/30/2018 h. Independent Coach Field Trips, & Athletics, 09/01/2017-06/30/2018 i. JAILEM P.I. LLC, investigative services, 2017-2018 school year j. Jitasa Services Agreement Addendum, 08/01/2017-07/31/2018 k. Long Beach City School District, Health & Welfare Services, 2017-2018 school year l. MAP Communications Inc., call center for transportation, 2017-2018 school year m. Nassau BOCES AS-7 Final Contract, 2016-2017 school year n. Nassau BOCES AS-7 Initial Contract, 2017-2018 school year o. Nassau BOCES Perkins Consortium, 2017-2018 school year p. Nawrocki Smith, LLP Accountants, risk assessment, 2017-2018 school year q. Rapid Armored Courier, armored car delivery, 09/01/2017-06/30/2018 r. Safeside Associates LTD, investigative services, 2017-2018 school year s. Seneca Consulting Group, ACA administration, 2017-2018 school year t. We Transport, 09/01/2017-06/30/2018

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LAWRENCE UNION FREE SCHOOL DISTRICT – BOARD OF EDUCATION – August 28, 2017reg

2. Curriculum/PPS Contracts a. Cerebral Palsy of Ulster County, tuition 2017-2018 school year b. Edgewater Consulting, LLC, STAC and verifications, 2017-2020 school years c. Nickole Di Fillipi, ABA therapist, 2017-2018 school year d. Pam Fox, vision teacher, 2017-2018 school year e. Deena Fried, physical therapist, 2017-2018 school year f. Harmony Heights School, tuition, 2017-2018 school year g. Henry Viscardi School, tuition, 2017-2018 school year h. Institute for Children with Autism, ABA Therapy, 2017-2018 school year i. Melissa Katz, special education teacher, 2017-2018 school year j. Lisa Keane, ABA therapist, 2017-2018 school year k. Martin DePorres School, tuition, 2017-2018 school year l. Nassau BOCES, “Work-based Learn Program,” 2017-2018 school year m. QSAC Day School, tuition, 2017-2018 school year n. RISE-Rockland Institute for Special Education, tuition, 2017-2018 school year o. School for Language and Communication, tuition, 2017-2018 school year p. St. James Tutoring, Inc., tutoring services, 2017-2018 school year q. Summit School, tuition, 2017-2018 school year r. Melissa Torres, ABA therapist, 2017-2018 school year

F. Donations – (None)

G. Surplus The Board of Education hereby declares the equipment listed on Enclosure III.G as obsolete and that the items may be discarded and/or sold at the highest possible salvage value.

IV. PERSONNEL ITEMS A. Retirements

1. Professional Staff (None)

2. Civil Service Staff (Enclosure)

B. Resignations 1. Professional Staff (Enclosure)

2. Civil Service Staff (Enclosure)

C. Discontinuance of Employment (None)

D. Leave Of Absence 1. Professional Staff (Enclosure) 2. Civil Service (None)

E. Tenure (Enclosure)

F. Appointments 1. Professional Staff (Enclosure) a. Change of Employment Status (None) b. Emergency Conditional Appointments (None) c. Approved Substitute Teachers (Enclosure) d. Home Tutors (None) 2. Civil Service Staff (None) a. Change of Employment Status (Enclosure) b. Emergency Conditional Appointments (None)

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LAWRENCE UNION FREE SCHOOL DISTRICT – BOARD OF EDUCATION – August 28, 2017reg

c. Approved Substitutes (Enclosure) G. Extra Compensation 1. Professional Staff (Enclosure) a. Summer School Appointments (Enclosure)

2. Civil Service Staff (None)

V. ADMINISTRATIVE ITEMS A. Appointment of School Physician

The Lawrence Union Free School District solicited Request for Proposals (“RFP”) on August 9, 2017 from qualified physicians to perform the duties of the director of school health services pursuant to Education Law § 902(2)(a).

BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education herein appoints South Shore Family Medical Associate, P.C. as the School Physician for the 2017-2018 school year.

FURTHER BE IT RESOVED that the Board of Education authorizes the Board President to execute any and all documents, contracts, orders or other instruments necessary to carry out the intent of this resolution.

B. Stipulation of Settlement and General Release (6) (Enclosure) BE IT RESOLVED, that the Board of Education of the Lawrence Union Free School District hereby moves to approve the terms and conditions as indicated in the Stipulation of Settlement and General Release resolving certain matters between the District and the parents of the six (6) students classified by the District’s CSE, subject to review and approval of District Counsel and as identified in confidential Enclosure V.B.

BE IT FURTHER RESOLVED that the Board of Education authorizes the President of the Board to execute the six (6) Stipulation of Settlement and General Release as approved on the Board’s behalf.

C. Employment Agreement Amendment - Director of Facilities and Operations (Enclosure) BE IT RESOLVED, that the Board of Education approves the terms and conditions of the First Amended Employment Agreement by and between the Lawrence Union Free School District and Craig Cammarata, dated August 28, 2017.

D. Employment Agreement Amendment-Assistant Superintendent for Business and Operations (Enclosure) BE IT RESOLVED, that the Board of Education approves the terms and conditions of the First Amended Employment Agreement by and between the Lawrence Union Free School District and Jeremy Feder, dated August 28, 2017.

E. Memorandum of Agreement - Director of Academic Affairs (Enclosure) BE IT RESOLVED, that upon the recommendation of the Superintendent, the Board of Education approves the Memorandum of Agreement for William Moss.

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LAWRENCE UNION FREE SCHOOL DISTRICT – BOARD OF EDUCATION – August 28, 2017reg

VI. INFORMATIONAL ITEMS (Enclosures) A. Warrant # 1, 2, 3 & 4 B. Extra Classroom Activity Funds Year End Summary

1. High School – June 2017 2. Middle School – June 2017

VII . PUBLIC COMMENT Please tell us your name and affiliation, if you are representing a specific group. All participants are

asked to abide by the two minute time limit. Speakers may comment on matters related to the agenda. All speakers are to conduct themselves in a civil manner.

As always, public discussion on matters relating to staff and students, at which their reputation, privacy or rights to due process, or those of others could in some way be violated, is prohibited.

VII I. ADJOURNMENT

Next Scheduled Board Meeting:

Regular Meeting Lawrence Middle School November 6, 2017, 8:00 PM

Meeting Notices, Agendas and Minutes are posted on the Board of Education webpage of the Lawrence.org District website.

POLICY 1500

USE OF SCHOOL BUILDINGS, GROUNDS, AND OTHER PROPERTY FOR NONSCHOOL PURPOSES

The Board of Education encourages the use of school buildings, grounds and other property by district residents and nonprofit organizations or groups for educational, civic and recreational purposes at times when they are not in use for school purposes or school related activities.

It is the intent and policy of the Board to balance the interests of preserving school buildings, grounds and other property for the principle purpose of educating students within the district with the desire to permit specific uses of school buildings, grounds and other property by organizations and groups when such uses will not interfere with educational activities. This policy is intended to comply with section 414 of the New York State Education Law which authorizes, but does not require, school districts to open school facilities for certain types of activities. This policy is intended to create and preserve a limited public forum within all district buildings, grounds and other property.

In accordance with the provisions of this policy, the Superintendent of Schools shall establish reasonable regulations for the permissible community use of school buildings, grounds and other property and shall afford equal consideration to all eligible applicants.

In accordance with the New York State Education Law, the following uses of school buildings, grounds and other property are acceptable:

for the purpose of instruction in any branch of education, learning or the arts;

for public library purposes;

for holding social, civic and recreational meetings and entertainments, and other uses pertaining to the welfare of the community;

for meetings, entertainments and occasions where admission fees are charged, when the proceeds are to be expended for an educational or charitable purpose;

for polling places for holding primaries and elections, and for the registration of voters, and for holding political meetings;

for civic forums and community centers, in accordance with the requirements of the New York State Education Law;

for classes of instruction for mentally retarded handicapped/special needs minors operated by a private organization approved by the commissioner of education;

for recreation, physical training and athletics, including competitive athletic contests of children attending a private, nonprofit school;

for non-school hours child care programs, provided that the cost of care is paid for by the person responsible for the support of such child, the local social services district as authorized by law or by any other public or private voluntary sources or any combination thereof;

for graduation exercises held by not-for-profit elementary and secondary schools.

POLICY 1500

Approval of requests will be at the discretion of the Board of Education in accordance with the applicable provisions of law.

Any use not permitted by this policy is prohibited. Notwithstanding the foregoing, the New York State Education Law and the Constitution of New York State specifically prohibit the following uses of the District's school buildings, grounds and other property:

social, civic and recreational meetings and entertainments which are exclusive and not open to the general public;

meetings, entertainments and occasions where admission fees are charged and the proceeds are not to be expended for an educational or charitable purpose;

meetings, entertainments and occasions for an educational or charitable purpose where admission fees are charged, and the meetings, entertainments and occasions are under the exclusive control of, and the said proceeds are to be applied for the benefit of a society, association, or organization of a religious sect or denomination, or of a fraternal, secret or exclusive society or organization other than organizations of a veterans of the military, naval and marine service of the United States and organizations of volunteer firefighters or volunteer ambulance workers;

political meetings or rallies unless specifically authorized by a vote of District residents in a school election. (Such an election must be called by the Board of Education upon petition of at least 10% of the qualified voters of the District.)

Fees

Fees shall be established to cover costs to the School District for all activities in school buildings, on school grounds, and for use of other property, except:

those conducted by school personnel that are specifically authorized to be exempt by the Board of Education;

meetings and special events of the Parent-Teacher Association and other formally established and Board of Education recognized parent groups such as organizations of the parents of school-based athletes, musicians or science students;

meetings of local volunteer fire departments, and veterans organizations (as herein above defined) and volunteer ambulance groups.

sports activities of youth groups conducting youth activities with a majority of district residents as participants.

Proposed Revisions to BOE - First Presentation 8/28/17

REGULATION 1500-R

USE OF SCHOOL BUILDINGS, AND GROUNDS, AND OTHER PROPERTY FOR NONSCHOOL PURPOSES

The following rules and regulations are designed to provide for the proper use of school buildings, grounds and other property for non-school purposes and to give each eligible group equal consideration for such use. Use of district facilities may be permitted unless in use for school purposes, or during educational programs. This district reserves exclusive and nonreviewable judgment to determine if a requested use would interfere with or disturb the district's educational programs.

1. Eligibility

Any nonprofit organizations or groups with membership in or a base of operations within the School District, which does not engage in activities which conflict with the policy of the Board of Education, the New York State Education Law and/or the Constitution of New York State, is eligible to apply for use of the public school buildings, grounds and other property when they are not in use for school purposes or school related activities.

2. Procedures for Application

2.1 All applications for use of buildings, grounds and other property must be made in writing on School District forms to the Director of School Facilities & Operations, Post Office Box 477, Lawrence, New York 11559. Applications for use of fields and gymnasiums should be received at least 30 days in advance of the dates requested. Based on the availability of space and of staff to open and clean the facilities, the Assistant Superintendent for Business may waive this notice requirement.

2.2 The applicant must clearly and completely describe the intended use of the district facility in the application.

2.3 All applicants must review this policy prior to submitting the application. All applications must be signed by an authorized agent for the group or organization requesting use. The applicant's signature and telephone number on the application shall attest to the group or organization's intent to comply with all Board policies and regulations and to use district facilities strictly in accordance with the use described in the application.

2.4 The first application made by any organization or group must be accompanied by a copy of its constitution or a letter from a responsible officer stating in detail the aims and principles of said organization or group. The constitution or letter will remain on file with the School District. Sufficient time will be required for review of the first application by any organization or group.

2.5 Each application must state the anticipated number of District residents and out-of-district participants who will use the facility.

2.6 A permanent legal residence within the boundaries of the Lawrence Union Free School District is required for application for any use of Buildings, Grounds and Other Property for non-school purposes. Applications must contain a valid street address; any application containing a Post Office Box will be deemed unacceptable for use within this process.

(1)

REGULATION 1500-R

2.7 If the application is approved, a permit will be issued to the organization or group, and it will indicate the specific type and extent of use granted. If two or more applications are received for use of the same facility(ies) for the same date(s), it shall be the responsibility of the Assistant Superintendent for Business to review the applications and convene a meeting of the organizations or groups involved for the purpose of resolving conflict(s).

Conflicts may be resolved by: splitting the requested time, agreeing to alternate usage, or other mutually acceptable proposals. If the conflict is not resolved, it shall be the responsibility of the Assistant Superintendent for Business to recommend issuance of a permit. This recommendation shall be based upon the following factors in priority order: benefit to the youth of the community; benefit to the community; sports season priorities - e.g. baseball in the spring, soccer in the fall; number of District residents participating, number of years the program has previously used the facility; and, any other pertinent information. Such determination shall be made 60 days before the permit date for fields and gyms. If an organization or group is not satisfied with the decision made by the Assistant Superintendent, it may appeal the decision, in writing, to the Superintendent no later than 7 days after notification.

2.8. Use of the gyms are limited to 2 hours 2 times per week. Each additional hour will have a 15% increase of the assigned rate.

3. Conditions Applying to the Use of All Permits

3.1. All advertisements, posters and announcements of meetings, entertainments, or other occasions for which a permit is granted must indicate that the activity is open to the public.

3.2. Forty-eight hour notice of cancellation must be given if the organization or group to which a permit has been granted is unable to appear. Any organization or group that fails to give such notice shall be responsible for custodial expenses as scheduled and the School District may revoke its permit.

3.3. All permits issued by the district shall be valid only for the particular use of the premises, on the particular date or dates, at the hours specified, within the restrictions listed and for the purposes specified therein. No adjustment to the permit is allowed except with the prior written approval of the Superintendent.

3.4. All permits issued by the district are not transferable.

3.5. All permits issued by the district shall be cancelled on any day(s) when school is closed for emergency reasons.

3.6. The Superintendent is authorized to alter or cancel any permit if it becomes necessary to use the facility for school purposes or for other justifiable reason.

3.7. There shall be no gambling, loud or boisterous behavior, or use of intoxicating beverages in any school buildings or on school grounds or other property.

3.8. Smoking is not permitted in any school building or on any school grounds or other property.

3.9. Organization or group members will not be allowed into the building or on school grounds or other property until the time stated on the permit as the arrival time, and the premises must be vacated by the time stated on the permit as the departure time.

REGULATION 1500-R

3.10. A school custodian or other responsible employee of the district must be in attendance on the premises during such use to see to proper use and care of school property. If school equipment is to be used, it must be operated by a school district employee.

3.11. Moving pianos or furniture, putting up decorations or scenery and similar activities are prohibited unless requested in the original permit application and approved in the permit granted, and any fee required for this purpose will be included in the charge to the organization or group. At no time may flammable or otherwise hazardous material or equipment be brought into a school building or on school grounds or other property.

3.12 Organizations or groups comprised of minors must have at least one adult in charge for every 30 participants. The adults must be present before the organization or group may enter the school building, school grounds or other property and must remain with the organization or group while they are in any school building, or on the school grounds or other property.

3.13 Adequate supervision for the conduct and safety of the organization or group members must be maintained at all times by the sponsoring organization or group. The Director of School Facilities & Operations or his/her designee shall make the determination as to the adequacy or inadequacy of the supervision provided by the sponsoring organization or group. Where supervision is determined to be inadequate, the organization or group must discontinue use of the school buildings, grounds and other property until the Director of School Facilities and Operations or his designee makes a determination that proper supervision is provided.

3.14 No exhibits, posters or other materials may be displayed, distributed or made available on school property unless approved beforehand by the Board or its representatives. All personal property of the organization or group or its members brought into any school building or onto school grounds or other property must be removed within twenty-four hours after the departure time stated on the permit.

3.15 All applicants must agree to be solely liable for the cost of any damage or destruction to school buildings, grounds and any other property of the School District occasioned wholly or in part by any intentional, negligent or tortuous act or omission of applicant, its agents and participants guests or invitees, arising from, related to or in connection with its use of school buildings grounds and other property and to defend, indemnify, and hold the Board of Education of Union Free School District No. 15, Town of Hempstead harmless from an against all claims for damage to property, inclusive of demands, payments, actions, suits, recoveries, judgments of every nature and description, damages, consequential damages, liabilities, with interest costs and expenses (including without limitation fees and disbursements of attorneys, investigators and experts.) At least 10 days before the date of requested use, each permit holder must provide the District with a Certificate of Commercial General Liability insurance, $1,000,000 per occurrence/ $2,000,000 aggregate, naming "Lawrence Union Free School District No. 15, Town of Hempstead" as an additional insured by using endorsement CG2026 or broader. The facility user agrees to indemnify the district for any applicable deductibles. The Parent-Teacher Association and other formally established and Board of Education recognized parent groups such as organizations of the parents of school-based athletes, musicians or science students and professional educational organizations shall be exempt from this requirement.

REGULATION 1500-R

3.16 Each permit will list an arrival and departure time. These times must be adhered to strictly. Permits for organizations or groups sponsoring youth activities must terminate by 10:00 P.M. Permits for all other organizations or groups may extend beyond but must terminate by 11:00 P.M., if custodians are available to work and special permission is granted by the school district. Such special permission will involve an appropriate overtime fee charge.

3.17. The Buildings are closed all Federal Holidays, Federal Holidays Observed, school vacation and break, and

the summer. All rates below are doubled for Federal Holiday and vacation building use.

3.17. 8 Issuance of a permit shall not limit the right of access to the facility by district staff.

4. Conditions when and admission or other fee is charged

4.1. If an organization or group plans any activity involving an admission fee, then the application must include a statement of such intent and state that the action does not involve any conflict with district policy, New York State Education Law, or the New York State Constitution.

4.2. When permission is granted by the district to charge an admission fee, the organization or group collecting the fee must submit a detailed written report of the total receipts and expenditures and proposed use of the monies. This report must be submitted to the Superintendent of Schools within ten days after the activity has taken place, on a form provided by the School District. Failure to file this report will result in denial of any future permit.

4.3. The organization or group charging an admission fee shall be responsible for and shall pay any taxes due as required by State, Federal or other governmental authorities.

4.4. Whether or not an admission fee is charged, there shall be no solicitation or collection of contributions for any reason on school property unless authority to do so has been granted by the Board of Education and is so stated in the permit.

5. Conditions when special facilities within the school buildings, grounds or other property are requested

5.1. If an organization or group desires to use school equipment, or special facilities such as motion picture projectors, public address systems, stage lighting systems, pianos, etc., a specific request for such use must be stated on the permit application. Control and operation of all such special equipment or facilities shall be by School District-appointed individuals only. The Office of the Director of School Facilities & Operations will make arrangements for such qualified person and/or operator (s) when a request for such use is approved, and the organization or group receiving the permit will be required to pay a fee for the service involved. School equipment is not to be used off school grounds. School equipment which cannot be operated by school personnel may not be borrowed by non-school organizations or groups. Such items include such things as musical instruments and tools.

5.2. If an organization or group desires to use a cafeteria kitchen, a specific request for such use must be stated on the permit application. The Office of the Director of School Facilities & Operations will make arrangements for qualified kitchen attendants to be present and control the use of the kitchen when a request for such use is approved. The organization or group which receives the permit will be billed for and will responsible for payment for such services.

REGULATION 1500-R

5.3. If an organization or group desires to use a gymnasium, a specific request for such use must be stated on the permit application. If such use is approved by the District, the applicant will receive special regulations concerning the use of the gym, including the wearing of sneakers on the gym floor.

5.4. If an organization or group desires to use parking lot attendants, a specific request for same must be stated on the permit application. If such use is approved by the District, the organization or group requesting the permit will be charged a fee for the attendants’ service.

5.5 All parking laws, rules and regulations must be followed. (Reilly Road in front of Lawrence High School

and the parking lot around the Broadway Campus are both one way.) Failure to adhere to traffic and parking rules may result in the loss of the security deposit and other fees.

6. Responsibilities of Applicant When Issued a Permit

6.1. The organization or group issued the permit will be responsible for ensuring that all persons comply with the conditions set forth in these regulations.

6.2. The organization or group issued the permit will be responsible for keeping members within the area of the school building, grounds or other property specified in the permit. No substitution of facilities may be made.

6.3. The organization or group issued the permit will be required to make prompt restitution to the School District for any damage or loss suffered during its time of occupancy.

6.4 The organization or group issued the permit is required to leave the school buildings, or grounds and other property, used clean and in order.

6.5. The organization or group issued the permit will be responsible for the payment of all fees charged by the Board of Education and that such bills are promptly paid. Checks shall be made payable to the Treasurer, Lawrence Public Schools and shall be sent to the Director of School Facilities & Operations, P.O. Box 477, Lawrence, New York 11559. Under no conditions shall will any organization or group render any payment for services directly to any school employee.

7. Fees

7.1. All Organizations or groups, unless specifically exempted in these regulations, using a school building and/or grounds and/or other property will be charged a fee to cover the cost to the District for such use. All organizations or groups, unless specifically exempted in these regulations, will pay fees for the use of school buildings and/or grounds and/or other property based upon the number of hours of use and the number of District employees assigned to the area to be used.

The fee for custodial help will be based upon the hourly rate in effect. Special charges will be made when special personnel are required for lights, projectors, kitchens, parking lots, etc. Such rates shall be set annually by the Business office and reflect median hourly and overtime rates for each staff category.

A $200 500 security deposit will be required if an organization or group requires use of gymnasium scoreboards or auditorium stage lights or sound equipment, unless designated school personnel are hired to operate this equipment. A $1,000 Damage Deposit is required for any building rental.

REGULATION 1500-R When permission is granted for the use of a facility, the Director of School Facilities & Operations shall designate the type and number of employees and the length of time required for the particular space and event including set up and clean up time for which a permit is being used. The Director of School Facilities & Operations shall give applicants an estimate of the fee to be charged. Field use will be charged at a rate of $15.00 35 per hour for adult $25 and youth group usage, and be adjusted semi-annually in accordance with the collective bargaining agreements. Fees for certified youth groups will be calculated at the actual cost borne by the school district, and shall be adjusted semi-annually to reflect increases. Rental of the parking lot on a limited basis requires a $200 application fee and $50 per use. Overnight parking, when available, requires a $200 application fee and $25 per night. The buses may come in after 6pm and out by 7:15 am. There will be a $75 penalty for early arrival or late departure. Security fees are $50 per hour per security guard. Rates not explicitly listed will be determined by the Superintendent or designee.

7.2. The following organizations and groups will be exempt from custodial fees for regular meetings and athletic programs in school buildings, on school grounds or other property during regular business hours (except during a contingency budget, or as prescribed by law):

7.2.1 School personnel, study groups and ad hoc committees of laypersons appointed or approved by the Board of Education or their representatives and specifically approved to be exempt from custodial fees.

7.2.2. Parent Teacher Associations and other formally established and Board of Education recognized parent groups such as organizations of the parents of school-based athletes, musicians or science students, for the purpose of holding meetings or special events.

7.2.3 Local volunteer fire departments, and volunteer ambulance groups and veterans' organizations, for the purpose of holding meetings.

7.2.4 Youth sports groups ages four to eighteen and having a substantial number of participants being residents of the District.

8. Rights Reserved by the Board Concerning Permits

8.1 The Board reserves the right to review all applications.

8.2 The Board, or its representative, may request that the permit be exhibited at any time.

8.3 The Board, or its representative, must have free access to all rooms and facilities at all times.

8.4 The Board assumes no responsibility for loss of personal property or for personal injury sustained while any group is using the premises.

8.5. The Board, or its representative, may cancel any permit issued and the privileges granted therein upon failure of any organization or group to comply with the rules and regulations of this policy. The Board, or its representative, may cancel any permit issued and the privileges granted therein, with as much advance notice as possible, when a conflict with a school use appears.

REGULATION 1500-R 9. Recognition of Parent Groups Other than the Parent-Teacher Association

Parent groups other than the Parent-Teacher Association seeking recognition and approval of the Board be exempt from fees and the insurance requirements as described in this policy and regulation shall submit the following:

A letter requesting recognition and approval to the Board of Education. A list of the names and addresses of the officers and directors and the mailing address of the

organization or group. A copy of the organization or group constitution and/or bylaws including its statement of

organizational purpose. A copy of its New York State certificate of incorporation as a not-for-profit organization.

A current financial statement. The statement should reflect expenditures for educational and charitable purposes, which are in keeping with the organization's or group's purpose as stated in its constitution and bylaws. By August 1 each year, the organization or group shall submit a financial statement to the Assistant Superintendent for Business in order to retain recognition and approval of the Board.

10. Supervision of these Regulations

The Assistant Superintendent for Business will be responsible for the overall supervision of these regulations and the Director of School Facilities and Operations will check eligibility, issue permits, see that organizations or groups follow the rules as indicated and recommend the cancellation of privileges upon failure to comply with the rules and regulations. His/her office shall also coordinate activities in all schools so that principals and other administrative personnel are aware of all uses to be made of facilities in any given building, on school grounds or other property, in order that they may assist in the overall supervision of this program.

Proposed Revisions to BOE - First Presentation - 8/28/2017

ADULT GROUP RATES FOR BUILDING AND FIELD USE

ADULT RATES

HOURLY CUSTODIAL RATES (per custodian)

HOURLY ROOM RATES

FOR ADULT GROUPS

TO BE APPLIED AT ALL TIMES FOR ALL ADULT ACTIVITIES

SCHOOL FACILITY

AFTER 10PM & SATURDAY

SUNDAY & HOLIDAY

NON PROFIT FOR

PROFIT

#2 & #4 LHS GYM $85 $125 $35 $125 $75 $200

BROADWAY CAMPUS & LHS #2

GYM $85 $125 $50 $100 $100 $150

ALL BUILDINGS

CLASSROOMS $85 $125 $15 $35

MULTI PURPOSE ROOM $85 $125 $15 $35

TURF FIELDS Turf Field use will be calculated at $75 per hour at all schools on any given day.

ALL FIELDS Field use will be calculated at $15 $35 per hour at all schools on any given day.

APPLICATION FEE A $200 semi-annual application fee per season, per organization, will apply.

1st Night 2nd Night Add'l Weeknight Practices

Additional Matinee Performance

Lighting & Sound

NON-DISTRICT

THEATRE COST BROADWAY CAMPUS &

LHS

Weeknight Performance* $4,000 $2,500 $100 $2,000 add'l $8,000

Weekend & Holiday Performance* $6,000 $3,000 $100 $3,000 add'l $10,000

*includes 32-4 weeknight practices until 10pm, basic lighting & sound, parking lot, and bathrooms.

Payment by certified check must be received one week prior to the event upon approval or 3 months prior to event. Groups are responsible for returned/canceled check fees. Groups are responsible for all damages and extra expenses incurred. Any group that does not appear at the specified time will be charged the appropriate rates.

All day events are subject to additional fees.

CERTIFIED YOUTH GROUP RATES FOR BUILDING AND FIELD USE

YOUTH RATES

HOURLY CUSTODIAL RATES (per custodian)

HOURLY ROOM RATES

AFTER 10PM AND

SATURDAY

SUNDAY & HOLIDAY

DAILY

SATURDAY, SUNDAY

AND HOLIDAY

WEEKDAY

BUILDING FACILITY

NON PROFIT* FOR

PROFIT* FOR PROFIT*

YOUTH GROUPS YOUTH

GROUPS YOUTH

GROUPS

#2 & #4 LHS GYM $85 $125 $10 $50 $150 $50 $150

BROADWAY CAMPUS & LHS #2

GYM $85 $125 $15 $50 $100 $50 $100

ALL BUILDINGS CLASSROOMS $85 $125 $2 $2 $2

MULTI PURPOSE ROOM $85 $125 $2 $2 $2

TURF FIELDS Turf Field use will be calculated at $65 per hour at all schools on any given day. Non-profits $15 per hour.

ALL OTHER FIELDS Field use will be calculated at $15 25 per hour at all schools on any given day.

APPLICATION FEE A $50 annual application fee per season, per organization, will apply.

1st Night 2nd Night

Add'l Weeknight

Practices Additional Matinee

Performance

Lighting & Sound

NON-DISTRICT

THEATRE COST BROADWAY CAMPUS &

LHS

Weeknight Performance** $3,000 $1,500 $100 $1,500 add'l $6,000

Weekend & Holiday Performance** $5,000 $3,000 $100 $2,500 add'l $10,000

**includes 32-4 weeknight practices until 10pm, basic lighting and sound, parking lot and bathrooms.

For Profit and Non Profit is based on the event not the organization. If the event raises funds more than covering the actual event it is for profit. Payment by certified check must be received one week prior to the event upon approval or 3 months prior to event. Groups are responsible for returned/canceled check fees. Groups are responsible for all damages and extra expenses incurred. Any group that does not appear at the specified time will be charged the appropriate rates. All day events are subject to additional fees.

Enclosure V.B Regular Meeting August 28, 2017

Lawrence Union Free School District Board of Education

Confidential Stipulation of Settlement and General Release

LPS Case Number SED Case Number School Year(s)

16/17-10 98184 2016-17 & 2017-18

16/17-14 503107 2016-17

16/17-16 503277 2016-17

16/17-18 503597 2015-16

16/17-19 503636 2017-18

16/17-22 503927 2017-18

BE IT RESOLVED, that the Board of Education of the Lawrence Union Free School District

hereby moves to approve the terms and conditions as indicated in the Stipulation of Settlement

and General Release resolving certain matters between the District and the parents of the six (6)

students classified by the District’s CSE, subject to review and approval of District Counsel and as

identified in confidential Enclosure V.B.

BE IT FURTHER RESOLVED that the Board of Education authorizes the President of the

Board to execute the six (6) Stipulation of Settlement and General Release as approved on the

Board’s behalf.

___________________________ ____________________________ Date Approved District Clerk

FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE LAWRENCE

UNION FREE SCHOOL DISTRICT AND CRAIG CAMMARATA

AGREEMENT, Made this 28th day of August, 2017, by and between THE BOARD OF

EDUCATION OF THE LAWRENCE UNION FREE SCHOOL DISTRICT (hereinafter, the

"Board") and CRAIG CAMMARATA (hereinafter, the "Director of Facilities and Operations”).

WITNESSETH:

WHEREAS, the Board of Education and the Director of Facilities and Operations are

parties to an employment agreement dated _____________________ (hereinafter the

"Employment Agreement"); and

WHEREAS, the Board has approved certain modifications to the Director of Facilities

and Operations’ Employment Agreement upon the terms and conditions set forth herein; and

WHEREAS, the parties have mutually agreed upon the following terms and conditions

relative to the Director of Facilities and Operations’ employment by the District.

NOW, THEREFORE, in consideration of the agreements hereinafter set forth, and other .

good and valuable consideration, the parties agree as follows:

1. The Director of Facilities and Operations’ annual salary shall be $125,000.00

as of July 1, 2017 and $127,500.00 as of July 1, 2018 and $130,000.00 as of

July 1, 2019.

2. All other provisions of the Employment Agreement shall remain in full force

and effect, in accordance with the terms of the Employment Agreement.

IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and

year first above set forth.

BOARD OF EDUCATION OF THELAWRENCE UNION FREE SCHOOLDISTRICT

____________________________________Board President

DIRECTOR OF FACILITIES ANDOPERATIONS

___________________________________Craig Cammarata

FIRST AMENDMENT TO THE AGREEMENT BY AND BETWEEN THE LAWRENCE

UNION FREE SCHOOL DISTRICT AND JEREMY FEDER

AGREEMENT, Made this 28th day of August, 2017, by and between THE BOARD OF

EDUCATION OF THE LAWRENCE UNION FREE SCHOOL DISTRICT (hereinafter, the

"Board") and JEREMY FEDER (hereinafter, the "Assistant Superintendent for Business and

Operations”).

WITNESSETH:

WHEREAS, the Board of Education and the Assistant Superintendent for Business and

Operations are parties to an employment agreement dated August 3, 2015 (hereinafter the

"Employment Agreement"); and

WHEREAS, the Board has approved certain modifications to the Assistant

Superintendent for Business and Operation’s Employment Agreement upon the terms and

conditions set forth herein; and

WHEREAS, the parties have mutually agreed upon the following terms and conditions

relative to the Assistant Superintendent for Business and Operation's employment by the District.

NOW, THEREFORE, in consideration of the agreements hereinafter set forth, and other .

good and valuable consideration, the parties agree as follows:

1. The Assistant Superintendent for Business and Operation's annual salary shall

be $165,000.00 as of July 1, 2017 and $170,000.00 as of July 1, 2018 and

$175,000.00 as of July 1, 2019.

2. All other provisions of the Employment Agreement shall remain in full force

and effect, in accordance with the terms of the Employment Agreement.

IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and

year first above set forth.

BOARD OF EDUCATION OF THELAWRENCE UNION FREE SCHOOLDISTRICT

____________________________________Board President

ASSISTANT SUPERINTENDENT FORBUSINESS AND OPERATIONS

___________________________________Jeremy Feder

1

MEMORANDUM OF AGREEMENT

This Agreement is made between the following parties: 1) Lawrence Union Free School District (hereinafter, the “District”); 2) William Moss, an employee of the District (hereinafter, “Moss”); and 3) Association of Lawrence Administrators, the duly recognized collective bargaining unit representing administrators employed by the District (hereinafter, the “Association”).

WHEREAS, the Association is the exclusive bargaining agent for a unit of employees of the District, from time to time referred to as the Administrators’ Unit, and the parties have entered into collective bargaining agreements relative to the subject matter hereof, along with other topics; and

WHEREAS, Moss is a member of the Association; and

WHEREAS, Moss was appointed to and currently holds the position of “Chairperson of Math and Science, High School;” and

WHEREAS, the District desires to change the title of “Chairperson of Math and Science, High School” to “Director Academic Affairs;” and

WHEREAS, the parties wish to memorialize the terms of the change of title from “Chairperson of Math and Science, High School” to “Director of Academic Affairs;”

NOW THEREFORE, it is hereby stipulated and agreed by and between the undersigned as follows:

1. Subsequent to the change in title, Moss shall retain all seniority and status accrued in the position of “Chairperson of Math and Science, High School.”

2. Subsequent to the change in title, Moss shall hold the same salary grade and step as when holding the title “Chairperson of Math and Science, High School;” and

3. All of the conditions of employment contained in the collective bargaining agreement (“CBA”) applicable to “Chairperson of Math and Science, High School” shall apply to the position of “Director of Academic Affairs.”

4. This Agreement shall not be considered a precedent in any future proceeding between the parties and shall not be introduced into evidence or made reference to in any future proceedings between the parties with regard to the proper interpretation and application of the CBA.

5. This Agreement may be executed in one or more counterparts, each of which, once executed and delivered, shall be deemed an original, but all of which taken together shall constitute but one and the same instrument.

IN WITNESS WHEREOF, the parties have executed this Memorandum of Agreement on the dates indicated.

ASSOCIATION OF LAWRENCE ADMINISTRATORS Date: _____________________ ____________________________________ Dr. Jennifer Lagnado ALA President

LAWRENCE UNION FREE SCHOOL DISTRICT Date: ______________________ ____________________________________ Murray Forman Board President

WILLIAM MOSS Date: _____________________ ____________________________________ William Moss