Tribal High Priority Projects Program 21st Alaska BIA Providers Conference

Bureau of Indian Affairs December 2012

Tribal High Priority Tribal High Priority Projects ProgramProjects Program

21st Alaska BIA Providers Conference21st Alaska BIA Providers Conference


OutlineOutline PROGRAM DESCRIPTION - AUTHORITY

DISASTERS / EMERGENCIES

BIADOT/FLH DETERMINE ELIGIBILITY AND RANK

RANKING: NUMERICAL SCORING

APPLICATION PROCESS

PROGRAM RESULTS


Tribal High Priority Tribal High Priority

ProjectsProjects MAP-21 Sec. 1123

Adopted from IRRHPP: 25 CFR 170.205 – 170.214 and Appendix A to Subpart C.

A special funding pool for: tribes or governmental subdivision

whose annual allocation is insufficient to complete its highest priority project;

Emergency/disaster on any IRR facility



ProjectsProjects Eligibility requirements

Application deadline – TBD (Postmarked by Dec. 31st)*

Applicant’s annual allocation insufficiency will be based on previous year’s RNDF allocation amount

Tribe can have only one application pending (including emergency projects)

Previously awarded applicants must have their awarded construction project “substantially complete” before application for another project.

Projects must be ready for construction and must have completed and approved PS&E as defined in 25 CFR 170.460(a)&(b).

* Denotes changes from IRRHPP



ProjectsProjects Eligibility requirements (Cont.)

$1.0 Million limitation (includes design and construction of the same project)*

Any Indian Tribe, regardless of RNDF funding amount may apply for an emergency/disaster funding. The cap for an emergency/disaster application is $1.0 Million.

(Eligibility for an non-emergency IRRHPP is limited to tribes receiving less than $1.0 Million in RNDF funding annually. The cap for a non-emergency IRRHPP is $1.0 Million)*

* Denotes changes from IRRHPP



ProjectsProjects Project must meet minimum IRR requirements Identified as Highest Priority by Tribe Documentation is required for the

project to meet the definition of an IRR transportation and is in the IRR inventory (25 CFR 170.210(d)). Inventory accuracy in regards to a submitted construction project must match what is identified in the Official Inventory.

Emergency/Disaster Projects


Tribal HPP Emergency / Tribal HPP Emergency /

DisasterDisaster HPP Emergency / Disaster related projects given highest priority.

HPP Emergency / Disaster related projects NOT scored in same manner as non-emergency HPP projects.

HPP Provides funding for emergency / disasters based on ERFO guidelines. HPP program accepts projects that would otherwise have met the ERFO requirements but did not meet the funding minimum – currently @ $700,000. If a project is accepted by ERFO and is less than $700,000 HPP program WILL fund project and will assign higher priority.


Tribal HPP Emergency / Tribal HPP Emergency /

DisasterDisaster Notify the ERFO coordinator @ FLH

The ERFO Program offers amounts that exceed the IRRHPP $1 Million limitation

HPP Project (Site) may trigger others (Agencies) to meet the dollar threshold.

Requirements Inventory Tribal Resolution


Tribal HPP Project Tribal HPP Project

ScoringScoring HPP projects scored numerically based

on Appendix A Subpart C matrix

Disaster projects – NOT scored according to matrix.

Scoring methodology based on rule and intent of program.

Tribal High Priority Project Scoring MatrixAppendix A to Subpart C

Score 10 5 3 1 0Accident and Fatality Rate for Candidate Route (1)

Severe N/A Moderate Minimal No Accidents

Years Since Last IRR Construction Project Completed

Never - Pre 1991Last Project More Than 10 Years Ago

Last Project 5 - 9 Years Ago

Last Project Within 1 to 4 Years

Currently Has Project

Readiness To Proceed to Construction or IRRBP Design Need

PS&E Complete AND Approved

Bridge Replacement PS&E Development Project

Bridge Rehabilitation PS&E Development Project

Non - Bridge PS&E Development Project

N/A

Percentage of Project Matched By Other Funds

N/A80 % or More By Other Funding Sources

20 - 79 % By Other Funding Sources

1 - 19 % By Other Funding Sources

No Other Funds

Amount of Funds Requested (2)

N/A $250,000 or Less$250,001 - $500,000

$500,001 - $750,000

Over $750,000

Geographical Isolation

No External Access to Community

Substandard Primary Access to Community

Substandard Secondary Access to Community

Substandard Access to Tribal Facility

N/A

All Weather Access For:

Addresses All 6 Elements

Addresses 4 or 5 Elements

Addresses 3 Elements

Addresses 2 Elements

Addresses 1 Element

* Employment

* Commerce

* Health

* Safety

* Education

* Housing


Tribal HPP Application Tribal HPP Application

ProcessProcess BIADOT/FHWA has provided application

procedures and identified the process with the following:

Application Form w/ instructions

HPP Application Process Flow-Chart

HPP Application Check-list

HPP First Level Review at the Regional Level – Coordinate applications with your Regional HPP Coordinator.


IRRHPP Application ProcessIRRHPP Application Process HPP Application / Proposal must include the

following:

Project description and scope of work. Budget break-down and amount of funds

requested. Supporting Tribal Documents that includes a Tribal

Resolution supporting the proposal AND establishing project as the HIGHEST priority for the tribe AND authorizing the project to be placed on the HPP TIP.

Supporting IRR documents – Inventory verification – PS&E verification (if applicable) – any verifiable documents for scoring requirements (matching funds, accident data, strip map to address all weather access element )


Tribal HPP Scoring/Ranking Tribal HPP Scoring/Ranking

ProcessProcess1. Submit applications 2. Provide notice of receipt 3. Prepare an application list for the

review• Check and Identify applications that do

not qualify for the following reasons:i. Not in IRR Inventoryii. Sufficient Annual Allocationiii. PS&E Incompleteiv. Previously awarded project not

“substantially complete”



ProcessProcess4. Identify the applications containing

accident data5. March – Execute scoring and ranking

process as a groupi. Verify the applications as ineligibleii. Individually review and score applications in

groups of 4 – 5 iii. Display each team member’s scores, as a

group any discrepancies are discussed until a consensus is reached on that scoring element.

6. Apply the accident data to the Weighted Highway Index



ProcessProcess7. Apply the funding amount to the

running total of requested funds, defining the number of projects that will be funded.

8. Enter the Emergency projects to top of the priority list, along with dollars requested.


ContactsContacts

Robert Frazier, Highway Engineer

BIA-DOT1001 Indian School NW, Suite 249Albuquerque, NM 87104(505) 563-3319

Minerva ChavezAK – BIA –DOT