Tukwila School District REQUEST FOR PROPOSALS (RFP) RFP NO ... · Tukwila RFP 6-12 ELD 2/14/2019 4 Section A. INTRODUCTION 1. DEFINITIONS Definitions for the purposes of this RFP

Tukwila RFP 6-12 ELD 2/14/2019

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Tukwila School District

REQUEST FOR PROPOSALS (RFP) RFP NO. 2016-01

This RFP is available at the Tukwila School District website located at https://www.tukwilaschools.org. All interested Consultants must become a registered vendor with Tukwila School District after board approval.

PROJECT TITLE: 6-12 ELD Curriculum

PROPOSAL DUE DATE: 4:00 p.m., Pacific Standard Time (PST) on March 4, 2019

ESTIMATED CONTRACT PERIOD: February 2019- January 2020 Pilot Period: September-December 2019

CONSULTANT ELIGIBILITY: This procurement is open to those Consultants that satisfy the minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: Veronica Birdsong, RFP Coordinator

4640 South 144th

Tukwila, WA 98168 [email protected]

FAXED PROPOSALS WILL NOT BE ACCEPTED.

https://www.tukwilaschools.org/

mailto:[email protected]



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RFP TABLE OF CONTENTS

Section A. Introduction......................................................................................................Page 4

Definitions…………………………………………………………………………………………………………………. 4

Purpose of RFP…………………………………………………………………………………………………………... 5

Background………………………………………………………………………………………………………………... 6

Objective and Scope of Work…………………………………………………………………………………………… 8

Consultant Qualifications………………………………………………………………………………………………… 9

Period of Performance…………………………………………………………………………………………………… 10

Funding……………………………………………………………………………………………………………………... 10

ADA…………………………………………………………………………………………………………………………. 11

Section B. General Information for Consultants...........................................Page 12

District Representative………………………………………………………………………………………………..……. 12

Estimated Schedule of Performance Activities…………………………………………………………………..……… 12

Letter of Intent……………………………………………………………………………………………………….……… 14

Clarification, Concern, and Question Procedure……………………………………………………………………….. 14

Submission of Proposals...………………………………………………………………………………………………… 14

Proprietary Information/Public Disclosure……………………………………………………………………………….. 15

Addendums and Amendments to the RFP………………………………………………………………………………. 16

Small Business, Women-/Minority- or Vendor-Owned Business Participation………………………………………. 17

Acceptance Period………………………………………………………………………………………………………… 17

Responsiveness…………………………………………………………………………………………………………….. 17

Most Favorable Terms……………………………………………………………………………………………………... 18

Contract Terms and General Conditions………………………………………………………………………………….

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Cost to Propose…………………………………………………………………………………………………………...... 19

No Obligation to Contract………………………………………………………………………………………………….. 19

Rejection of Proposals…………………………………………………………………………………………………….. 19

Commitment of Funds……………………………………………………………………………………………………… 19

Statewide Vendor Payment Registration………………………………………………………………………………… 20

Insurance Coverage and Background Checks………………………………………………………………………….. 21

Section C. Proposal Contents ...........................................................................Page 22

Letter of Submittal…………………………………………………………………………………………………..……. 22

Technical Proposal……………………………...…………………………………………………………………..……… 22

Management Proposal……………………………………………………………………………………………………... 23

Cost Proposal……………………………………..………………………………………………………………………… 25


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Section D. Evaluation and Contract Award..........................................................Page 26

Evaluation Procedure………..………………………………………………………………………………………..…… 26

Evaluation Weighting and Scoring……………………...………………………………………………………………… 26

Oral Presentations…...…………………………………………………………………………………………………….. 27

Section E. RFP Exhibits…………………….......................................................................Page 29

Certificate and Assurances

Sample Professional Services Agreement

Contractor Intake Form

Proposal Checklist


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Section A. INTRODUCTION

1. DEFINITIONS

Definitions for the purposes of this RFP include:

ALDs - Achievement Level Descriptors

Bid – An offer, proposal, or quote for goods or services submitted in response to this

RFP.

Blended Learning - An integration of face to face and online components that is individualized to meet the needs of every student.

CCSS – Common Core State Standards

Consultant/Vendor – Individual or company (firm, state agency, etc.) submitting a proposal in order to attain a contract with TSD.

Contractor – Individual or company whose proposal has been accepted by TSD and is awarded a fully executed, written contract.

EL - English Learners

ELA – English Language Arts

ELD - English Language Development

ELPS - English Language Proficiency Standards

LEP - Limited English Proficiency

NGSS – Next Generation Science Standards

PBL – Project-Based Learning

Proposal – A formal offer submitted in response to this RFP.

Proprietary Information – Information such as patents, technological information or other related information that the Consultant/Proposer does not want released or shared with the public.

Request for Proposals (RFP) – Formal procurement document in which a service or need is identified but no specific method to achieve it has been chosen. The purpose


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of an RFP is to permit the consultant community to suggest various approaches to meet the need at a given price.

SI - Sheltered Instruction

TSD – Tukwila School District

WSLS – Washington State Learning Standards

2. PURPOSE OF REQUEST FOR PROPOSALS

Tukwila School District (TSD) is soliciting sealed competitive proposals (hereafter called proposal) for the products/services per the specification stated elsewhere in this solicitation document.


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3. BACKGROUND

The Tukwila School District (hereinafter referred to as “TSD” or the “District”) is seeking proposals from contractors qualified and experienced in providing research based curriculum (student materials and electronic resources) to support language acquisition for the diverse range of English Learners (newcomer level to near proficient and long term) in grades 6 -12. Any proposal must include accompanying professional development and associated professional resources. In order to ensure that all EL students are growing in their listening, speaking, reading, and writing it is essential to have a curriculum that builds the four domains of language acquisition through content that is aligned with the Washington State Learning Standards. TSD uses Sheltered Instruction (SI), also known as content-based ESL, in grades 6-12. This approach is widely used for teaching language and content to English language learners, particularly as schools prepare students to achieve high academic standards. In SI, academic subjects (e.g., science, social studies) are taught using English as the medium of instruction. SI is most often used in classes comprised solely of English language learners, although it may be used in classes with both native English speakers and English language learners when necessitated by scheduling considerations or by small numbers of English language learners. (In Washington State, this approach is most often associated with middle and high school ESL classes. ELLs at the elementary level, who receive push-in support from TBIP staff or limited pull-out in the context of a basic education grade-level classroom, would also fall under this model.) The goal of Tukwila School District (TSD) is to provide an effective EL curriculum that will accelerate language acquisition for our diverse population. TSD defines curriculum as standards, instructional materials, and assessments that inform instructional strengths and needs. Due to the diversity of our population, it is critical that we are able to integrate content, language, and literacy across the day. In addition, TSD is looking to provide access to rigorous curriculum that has its foundation anchored in English Language Proficiency Standards (ELPS) and Common Core. TSD partners with world-class universities, innovative businesses and nonprofit organizations and engaged community leaders to prepare our students for college, career and life.

Specifically, TSD EL Curriculum will address:

● English Language Proficiency Standards

• Intellectually challenging activities that promote access to grade-level texts with language scaffolds for deeper learning.

• Language development focused on comprehension, production, and interaction.

• ELP standards that correspond with college and career ready standards to support EL’s Academic language development and participation in content- area activities.

● WA State Learning Standards

● Supports are age appropriate, student centered, with rigorous and relevant learning


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opportunities.

● A resource that supports 18-20 year olds who are focused on building language and job/skill readiness.

● Provide teacher resources/lessons that incorporate 21st century learning practices.

● Professional development and curriculum should be culturally relevant for our student


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population, including a holistic approach that address aspects of Social and Emotional Learning, and include technology as appropriate and available to prepare our scholars for the 21st century.

● Professional development and curriculum should include research and evidence based best practices for language and literacy instruction appropriate for 6-12 and support teacher instruction as outlined in Charlotte Danielson's Teaching Framework.

● Professional development and curriculum should support daily instructional components of Language & Literacy; including Background Building, Oral Language, Vocabulary, Phonological Awareness, Phonics, Vocabulary, Word Study, Reading and Writing Focus Lessons to support language acquisition.

● Materials mirror diversity of student population served in TSD

● Teacher lessons should follow the universal design lesson template to ensure scaffolds and strategies to ensure active engagement to build listening and speaking in coordination with reading and writing.

● Include Blended Learning Options as defined: An integration of face to face and online components that is individualized to meet the listening, speaking, reading, and writing needs of ELs.

● Supports a Newcomer Program—The goals of newcomer programs are to help students acquire beginning English language skills along with core academic skills and knowledge, and to acculturate to the United States school system. Some programs have additional goals, such as developing students' primary language skills and preparing students for their new communities.

● Supports students in a variety of stages in language and literacy acquisition: newcomers, developing, and long term language learners.

● Professional development opportunities should be multi-tiered to include specific support for those who teach newcomer classes, developing, and long term language learners.

● Addresses Key Principles of Language Acquisition

• Principal 1: ELLs move through different stages as they acquire English proficiency and, at all stages, need comprehensible input.

• Principle 2: There is a difference between conversational and academic language; fluency in everyday conversation is not sufficient to ensure access to academic texts and tasks.

• Principle 3: ELLs need instruction that will allow them to meet state content standards.

• Principle 4: ELLs have background knowledge and home cultures that sometimes differ from the U.S. mainstream.

• Principle 5: Assessments measure language proficiency, as well as actual content knowledge.

• Principle 6: The same basic approach to learning to read and write applies to ELLs and non-ELLs, but ELLs need additional instructional supports.


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• Principle 7: Many literacy skills transfer across languages.

• Principle 8: The density and complexity of social science textbooks and other texts can be particularly challenging for ELLs.

• Principle 9: Some ELLs bring background knowledge that differs from what is assumed in textbooks.

Deussen, T., Autio, E., Miller, B., Turnbaugh Lockwood, A., Stewart, V. (2008). What Teachers Should Know About Instruction for English Language Learners: A Report to Washington State. Evaluation Program, Northwest Regional Education Laboratory, Portland OR.

4. OBJECTIVE AND SCOPE OF WORK

The essential components of EL 6-12 Curriculum Adoption are outlined in this section. The Contractor shall plan and develop the learning materials, trainings, in coordination with school administrators, EL teachers and EL support staff, coordination with EL parents, community, school board directors, and business partners, evaluation plan, and communicate with TSD staff on a regular and consistent basis.

I. Professional Learning Materials Development

a. All professional learning materials shall be designed specifically for ELs using high yield instructional strategies to support language acquisition.

b. All materials must be culturally relevant and free of bias.

c. Provide training for teachers on learning materials digital tool/curriculum/supplemental and how to use them effectively for students in their integrated language/literacy/content lessons.

d. All materials must have universal design lesson plans, formative, and summative assessments in a variety of formats.

e. Materials can be delivered in a blended learning format

II. Professional Learning Opportunities

a. Provide integrated and equitable learning opportunities for EL teachers and EL support staff to engage in learning to support the 4 domains of language acquisition integrated with content standards.

b. Build El staff’s knowledge and leadership in effectively integrating cross curricular content areas through the 4 domains of language acquisition

III. Student learning opportunities (Included in II above)

a. Work with schools and administrators to provide field testing opportunities that are accessible to 6-12 EL students.


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b. Identify learning strategies and scaffolds for dual served special education students and English language students,

c. Partner in family event(s) s for families to engage in literacy and language exploration to bridge home-school partnerships within our diverse community.

IV. Evaluation (Included in I and II)

a. Measure student and teacher gains through appropriate evaluation methodology.

V. Parent & Community Involvement and Communication Plan

a. Capture parent input and concerns and use this information to adjust or modify materials to ensure they are inclusive of all cultures and languages.

b. Implement a communications plan

5. CONSULTANT QUALIFICATIONS

Minimum Qualifications:

● Licensed to do business in the State of Washington. If not licensed, provide a written intent to become licensed in Washington within thirty (30) calendar days of being selected as the Apparent Successful Contractor.

● Proof of no disbarment.

● Evidence of experience working with 6-12 EL students, administrators, teachers, parents, community members, school board directors, and business partners.

● Evidence of demonstrated expertise in designing, writing, and developing integrated learning materials for focused WA State Standards (ELPs) based education in 6-12 settings.

● Evidence of successful business partnerships resulting in work experiences for students.

● At least three (3) sample lessons that demonstrate the effectiveness of language, literacy and content integration. If your proposal is not selected, we assure to send back your submitted sample lessons.

● The ability to pilot 6-12 curriculum during the pilot window. We assure to send back your submitted pilot curriculum.

● Minimum of five (5) years of progressive work within the 6-12 ELL education community.

● Demonstrated evidence of student improvement-based work with schools and districts.

● Demonstrated evidence of work with non-dominant student groups, English Language Learners and special education students

● At least one (1) project staff member shall have master’s degree (or higher) in


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education & ESL/Bilingual.

Desirable Qualifications:

● Demonstrated evidence of work within the 6-12 EL education community.

● Knowledge and experience of working with TSD’s diverse community.

6. PERIOD OF PERFORMANCE

The period of performance of any contract resulting from this RFP is tentatively scheduled to begin on or about May 2019, and end on or about June 2020. The option to extend any contract resulting from this procurement shall be at the sole discretion of TSD.

Additional services that are appropriate to the scope of this RFP, as determined by TSD, may be added to the resulting contract by a written amendment mutually agreed to and executed by both parties.

7. FUNDING

TSD has budgeted an amount not to exceed one-hundred and fifty thousand dollars for 2019- 2020 pilot and adoption purchase (approximately: $50,000 for pilot). The adoption will support 2 schools EL programs that consist of multi-tiered language support classes for newcomers. Proposals in excess of these amounts will be rejected as non-responsive and will not be evaluated.

Any contract awarded as a result of this procurement is contingent upon the availability of funding. The Consultant shall provide their most favorable and competitive cost estimate to perform the work.

8. AMERICANS WITH DISABILITIES ACT

TSD complies with the Americans with Disabilities Act (ADA). Consultants may contact the RFP Coordinator to receive this Request for Proposals in an alternative format.


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Section B. GENERAL INFORMATION FOR CONSULTANTS

1. DISTRICT REPRESENTATIVE

The RFP Coordinator is the sole point of contact in TSD for this procurement. All communication between the Consultant and TSD upon receipt of this RFP shall be with the RFP Coordinator, as follows:

Name: Veronica Birdsong Address: 4640 S 144th Street

Tukwila, WA 98168 Email Address: [email protected] Phone: (206) 901-8014

All communications concerning this RFP must be directed only to the District Representative via email. Any other communication will be considered unofficial and non-binding on TSD. Consultants are to rely on written statements issued by the District Representative. Communication directed to parties other than the District Representative may result in disqualification of the Consultant.

2. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES

Timeline Focus

February 19 and 26, 2019

Post ELL Secondary RFP

March 4, 2019 RFP due by 4:00 pm pst

March 2019 TSD EL team Vetting the proposals

April 15, 2019 Notifications, presentations set up as needed

May 24, 2019 Consultant presentations, determining pilot curriculum



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July 2019 Ordering/receiving/managing curriculum resources

September/ October 2019

Pilot #1 (4-6 weeks) Feedback, Analyze data

November /December 2019

Pilot #2 (4-6 weeks) Feedback, Analyze data

January-March 2020 Public/Community Feedback Final decision - Notification of awarded RFP(s) Projected PD Support for June 2019 and 19-20 school year

April/May 2020 Approval: Curriculum Council & School Board

June/August 2020 El Staff: Professional Development

*TSD reserves the right to revise the above schedule.


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3. LETTER OF INTENT

Consultants intending on submitting a proposal are requested to notify the RFP Coordinator via Letter of Intent to propose no later than 4:00 PM on Monday February 4, 2019. This letter may be provided via email, or postal service.

4. CLARIFICATION, CONCERN, and QUESTION PROCEDURE

The clarification process is available to Consultants interested in this RFP. Vendors who seek information, clarification, or interpretation from the Tukwila School District employees are advised that such material is used at the vendor’s own risk and the District shall not be bound by any such representation. It will be the Consultant’s obligation to inform the District’s representative of any and all conflicts within the RFP. The clarification process allows Consultants to focus on the solicitation requirements and evaluation process and raise issues with these processes early enough in the process to allow an agency to correct a problem before proposals are submitted and time expended on evaluations.

A Consultant may ask for clarification based on any of the following:

● The solicitation unnecessarily restricts competition; ● The solicitation evaluation or scoring process is unfair or flawed; or ● The solicitation requirements are inadequate or insufficient to prepare a response.

Consultants may submit questions up to five (5) business days prior to the proposal due date noted in the Estimated Schedule of Procurement Activities. However, Consultants are encouraged to submit questions as soon as possible so TSD can rectify the issue(s) early in the process. Questions must be submitted to the District Representative. In order to be considered a valid concern, the question must meet the following requirements:

● Must be in writing. ● Should clearly articulate the basis for the concern. ● Should include a proposed remedy.

Concerns not received by the deadline noted in the Estimated Schedule of Procurement Activities will not be reviewed by TSD.

The TSD District representative or an employee delegated by the RFP Coordinator will review valid concerns and respond to the submitted in writing. The response, and any changes to the RFP will be posted to TSD’s website prior to the proposal due date.

5. SUBMISSION OF PROPOSALS

Consultants are required to submit three (3) copies of their proposal. One (1) copy must have original signatures and 2 copies can have photocopied signatures. Additionally, the vendor must provide one (1) copy of the proposal electronically, either by email or on an usb drive. The proposal, whether mailed or hand delivered, must be received by TSD no later than 4:00 PM in Tukwila, WA on March 4, 2019. The proposal is to be mailed or delivered to the RFP Coordinator noted in Section B.1. The envelope should be clearly marked to the


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attention of the RFP Coordinator, who is TSD’s sole point of contact for this procurement.

Consultants mailing proposals should allow normal mail delivery time to ensure timely receipt of their proposals by the RFP Coordinator. Consultants who hand delivering proposals should allow time for traffic congestion. Consults assume the risk for the method of delivery chosen. TSD assumes no responsibility for delays caused by any delivery service.

Late proposals will not be accepted and will be automatically disqualified from further consideration. The proposals must respond to the procurement requirements. Do not respond by referring to material presented elsewhere. The proposal must be complete and must stand on its own merits.

Failure to respond to any portion of the procurement document may result in rejection of the proposal as non-responsive. All proposals and any accompanying documentation become the property of TSD and will not be returned.

6. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE

Proposals submitted in response to this competitive procurement shall become the property of TSD and the proposals shall be deemed public records as defined by RCW 42.56.

Pursuant to RCW 39.26.030, records related to state procurements are public records subject to disclosure to the extent provided in chapter 42.56 RCW. All proposals and evaluations shall remain confidential until TSD announces the Apparent Successful Contractor.

Any information in the proposal that the Consultant desires to claim as proprietary and exempt from disclosure under the provisions of RCW 42.56 must be clearly designated. The page and the particular exception from disclosure upon which the Consultant is making the claim must be identified. Each page claimed to be exempt from disclosure must be clearly identified by the word “Confidential” printed on the lower right hand corner of the page.

TSD will consider a Consultant’s request for exemption from disclosure; however, TSD will make a decision predicated upon RCW 42.56. Marking the entire proposal exempt from disclosure will not be honored. The Consultant must be reasonable in designating information as confidential. If any information is marked as proprietary in the proposal, such information will not be made available until the affected proposer has been given an opportunity to seek a court injunction against the requested disclosure.

A charge will be made for copying and shipping, as outlined in RCW 42.56. No fee shall be charged for inspection of contract files, but twenty-four (24) hours’ notice to the RFP Coordinator is required. All requests for information should be directed to the RFP Coordinator.

7. ADDENDUMS AND AMENDMENTS TO THE RFP

In the event it becomes necessary to revise any part of this RFP, addenda will be published


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on the TSD website, at https://www.tukwilaschools.org. For this purpose, the published Consultant questions and agency answers, and any other pertinent information, may be considered an addendum to the RFP and if applicable, also placed on TSD’s website. It will be the responsibility of interested Consultants to check the website periodically for RFP addenda and updates.

https://www.tukwilaschools.org/


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8. SMALL BUSINESS, WOMEN-/MINORITY- OR VETERAN-OWNED

BUSINESS PARTICIPATION

In accordance with the legislative findings and policies set forth in chapter 39.19 RCW, the State of Washington encourages participation in all of its contracts by firms certified by the Office of Minority and Women’s Business Enterprises (OMWBE). Participation may be either on a direct basis in response to this RFP or on a subcontractor basis. For more information on certification, contact the Washington Office of Minority and Women's Business Enterprises .

43.60A.200 encourages the participation of Veteran and Service Member Owned Businesses certified by the Washington State Department of Veterans Affairs RCW 43.60A.195. For more information on certification, contact Washington State Department of Veteran Affairs.

Additionally, per Department of Enterprise policy, agencies are encouraged to buy from in- state small business, including micro businesses and mini-businesses.

However, no preference will be included in the evaluation of proposals, no minimum level of MWBE participation shall be required as a condition for receiving an award, and proposals will not be rejected or considered non-responsive on that basis. Any affirmative action requirements set forth in federal regulations or statutes included or referenced in the contract documents will apply.

Self-Certification should be submitted with the Contractor Intake Form (Exhibit D).

9. ACCEPTANCE PERIOD

Proposals must provide five (5) business days for acceptance by TSD from the due date for receipt of proposals.

10. RESPONSIVENESS

All proposals will be reviewed by the RFP Coordinator to determine compliance with administrative requirements and instructions specified in this RFP. The Consultant is specifically notified that failure to comply with any part of the RFP may result in rejection of the proposal as non-responsive.

TSD also reserves the right, however, at its sole discretion to waive minor administrative irregularities.

11. MOST FAVORABLE TERMS

TSD reserves the right to make an award without further discussion of the proposal submitted. Therefore, the proposal should be submitted initially on the most favorable terms which the Consultant can propose. There will be no best and final offer procedure. TSD does

http://omwbe.wa.gov/








http://app.leg.wa.gov/rcw/default.aspx?cite=43.60A.195

http://www.dva.wa.gov/BusinessRegistry/default.aspx


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reserve the right to contact a Consultant for clarification of its proposal.

The Consultant should be prepared to accept this RFP for incorporation into a contract resulting from this RFP. Contract negotiations may incorporate some or all of the Consultant’s proposal. It is understood that the proposal will become a part of the official procurement file on this matter without obligation to TSD.


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12. CONTRACT AND GENERAL TERMS & CONDITIONS

The Apparent Successful Contractor will be expected to enter into a contract which is substantially the same as the sample contract and its General Terms and Conditions. In no event is a Consultant to submit its own standard contract terms and conditions in response to this RFP. The Consultant may submit exceptions as allowed in the Certifications and Assurances section. TSD will review requested exceptions and accept or reject the same at its sole discretion.

Should contract negotiations fail to be completed within two (2) weeks after initiation, TSD may immediately cease contract negotiations, declare the Vendor with the second highest score as the new Apparent Successful Contractor, and enter into contract negotiations with that Vendor. This process will continue until the Contracts are signed or no qualified Vendors remain.

13. COSTS TO PROPOSE

TSD will not be liable for any costs incurred by the Consultant in preparation of a proposal submitted in response to this RFP, in conduct of a presentation, or any other activities related to responding to this RFP.

14. NO OBLIGATION TO CONTRACT

This RFP does not obligate TSD to contract for services specified herein. TSD also reserves the right to cancel or to reissue the RFP in whole or in part, prior to execution of a contract without penalty.

15. REJECTION OF PROPOSALS

TSD reserves the right at its sole discretion to reject any and all proposals received without penalty and not to issue a contract as a result of this RFP.

16. COMMITMENT OF FUNDS

Only an authorized representative of TSD and/or school board directors may legally commit TSD to the expenditures of funds for a contract resulting from this RFP. No cost chargeable to the proposed contract may be incurred before receipt of a fully executed contract.

17. VENDOR PAYMENT REGISTRATION

Consultants awarded contracts as a result of this RFP will be required to register as a TSD Vendor. The vendor registration packet maintained by TSD Fiscal services in processing vendor payments. This allows you, as a vendor, to receive payments by direct deposit, the


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district's preferred method of payment. Participation in direct deposit is optional. For online registration visit:


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18. INSURANCE COVERAGE AND BACKGROUND CHECKS

The Apparent Successful Contractor must comply with the insurance requirements identified in the General Terms and Conditions.

The Contractor shall, at its own expense, obtain and keep in force insurance coverage which shall be maintained in full force and effect during the term of the contract. The Contractor shall furnish evidence in the form of a Certificate of Insurance that insurance shall be provided, and a copy shall be forwarded to TSD within fifteen (15) days of the contract effective date.

In state law, RCW 28A.400.303 Fingerprint records and background checks are required by Washington State law for: New employees of a school district, an educational service district, state school for the deaf, state school for the blind, and their contractors who have regularly unsupervised access to children be fingerprinted for a background record check. Find information on the fingerprint records and process on the OSPI website — Office of Professional Practices. Fingerprints and Cleared Background Check before Services Start! 1. Every contractor/subcontractor must clear the fingerprint/background check process before they start services.


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Section C. PROPOSAL CONTENTS

Proposals must be submitted on eight and one-half by eleven (8 ½ x 11) inch paper size with tabs separating the major sections of the proposal. The Letter of Submittal, excluding the signed Certifications and Assurances shall be a maximum of one (1) page. The four (4) major sections of the proposal are to be submitted in the order noted below:

1. Letter of Submittal including signed: a. Certifications and Assurances; and b. Contractor Intake Form

2. Technical Proposal 3. Management Proposal 4. Cost Proposal

Proposals must provide information in the same order as presented in this document with the same headings. This will not only be helpful to the evaluators of the proposal, but should assist the Consultant in preparing a thorough response.

Items in this section marked “mandatory” must be included as part of the proposal for the proposal to be considered responsive; however, these items are not scored. Items marked “scored” are those that are awarded points as part of the evaluation conducted by the evaluation team.

1. LETTER OF SUBMITTAL (MANDATORY)

The Letter of Submittal, the attached Certifications and Assurances, and the attached Contractor Intake Form must be signed and dated by a person authorized to legally bind the Consultant to a contractual relationship, (e.g., the President or Executive Director if a corporation, the managing partner if a partnership, or the proprietor if a sole proprietorship).

Along with introductory remarks, please attach to the Letter of Submittal the following information about the Consultant and any proposed subcontractors:

A. Name, address, and telephone number of each principal officer (President, Vice President, Treasurer, Chairperson of the Board of Directors, etc.);

B. Location of the facility from which the Consultant would operate; and C. A detailed list of all materials and enclosures included in the Proposal.

2. TECHNICAL PROPOSAL (SCORED)

The Technical Proposal must contain a comprehensive description of services including the following elements:

A. Project Approach/Methodology – Include a complete description of the

Consultant’s proposed approach and methodology for the project. This section


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should convey Consultant’s understanding of the proposed project.

B. Work Plan – Include all project requirements and the proposed tasks, services,

activities, etc. necessary to accomplish the objective and scope of work defined in this RFP. This section of the Technical Proposal must contain sufficient detail to convey to members of the evaluation team the Consultant’s knowledge of the subjects and skills necessary to successfully complete the project. Include any required involvement of TSD staff. The Consultant may also present any creative approaches that might be appropriate and may provide any pertinent supporting documentation.

C. Project Schedule – Include a project schedule indicating when the elements of the

work will be completed and when deliverables, if any, will be provided.

D. Deliverables – Fully describe deliverables to be submitted under the proposed contract.

E. Outcomes and Performance Measurement – Describe the impacts/outcomes the consultant proposes to achieve as a result of the delivery of these services including how these outcomes would be monitored, measured and reported to TSD and PSESD.

Please Note: Mere repetition of the work statement in Section 1 will not be considered responsive.

F. Risks

Define risks you identify as being significant to the success of the project. Include how you would propose to effectively monitor and manage these risks, including reporting of risks to the agency’s contract manager.

G. Sample Lesson Plans

Provide three (3) sample lessons that demonstrate integration of WA State Learning Standards (ELPs, CCSS)

3. MANAGEMENT PROPOSAL

A. Project Management (SCORED)

1. Project Team Structure/Internal Controls – Provide a description of the proposed project team structure and internal controls to be used during the course of the project, including any subcontractors. Provide an organizational chart of your firm indicating lines of authority for personnel involved in performance of this potential contract and relationships of this staff to other programs or functions of the firm. This chart must also show lines of authority to the next senior level of management. Include who within the firm will have prime responsibility and final


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authority for the work.

2. Staff Qualifications/Experience – Identify staff, including subcontractors, who will

be assigned to the potential contract, indicating the responsibilities and qualifications of such personnel, and include the amount of time each will be assigned to the project. Provide résumés for the named staff, which include information on the individual’s particular skills related to this project, education, experience, significant accomplishments and any other pertinent information. The Consultant must commit that staff identified in its proposal will actually perform the assigned work. Any staff substitution must have the prior approval of OSPI.

B. Experience of the Consultant (SCORED)

1. Include other relevant experience that indicates the qualifications of the

Consultant, and any subcontractors, for the performance of the potential contract.

2. Include a list of contracts the Consultant has had during the last five (5) years that relate to the Consultant’s ability to perform the services needed under this RFP. List contract reference numbers, contract period of performance, contact persons, telephone numbers, and fax numbers/e-mail addresses.

C. References (SCORED)

List names, addresses, telephone numbers, and fax numbers/email addresses of three (3) business references for whom work has been accomplished and briefly describe the type of service provided for them. By submitting a proposal in response to this RFP, the vendor and team members grant permission to TSD to contact these references and others, who from OSPI’s perspective, may have pertinent information. TSD may or may not, at TSD’s discretion, contact these references or others. Do not include current TSD staff as references.

Additionally, Consultants shall submit three (3) verifiable letters of reference supporting the Consultant’s proposal which address successful school programs. Letters of reference shall be submitted no later than the proposal due date listed in the Estimated Schedule of Procurement Activities. It is recommend letters of reference be submitted with the Consultant’s complete proposal. Alternatively, they may be submitted directly to the RFP Coordinator noted in Section B.

D. Past Performance

Provide information regarding past performance by indicating if the Consultant has received notification of contract breach in the past five (5) years. This does not lead to automatic disqualification. However, TSD reserves the right to disqualify Consultant proposals based on the Consultant’s historical performance.


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4. COST PROPOSAL

The evaluation process is designed to award this procurement not necessarily to the Consultant of least cost, but rather to the Consultant whose proposal best meets the requirements of this RFP.

Identification of Costs (SCORED) – Identify all costs including expenses to be charged for performing the services necessary to accomplish the objectives of the contract. The Consultant is to submit a fully detailed budget including staff costs, administrative costs, travel costs, and any other expenses necessary to accomplish the tasks and to produce the deliverables under the contract. Consultants are required to collect and pay Washington State sales tax, if applicable.

Costs for subcontractors are to be broken out separately. Please note if any subcontractors are certified by the Office of Minority and Women’s Business Enterprises.


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Section D. EVALUATION AND CONTRACT AWARD

1. EVALUATION PROCEDURE

Responsive proposals will be evaluated strictly in accordance with the requirements stated in this RFP and any addenda issued. The evaluation of proposals shall be accomplished by an evaluation team, to be designated by TSD, which will determine the ranking of the proposals. IMET Tool will be used to evaluate curriculum.

TSD, at its sole discretion, may elect to select the top-scoring proposers as finalists for an oral presentation.

2. EVALUATION WEIGHTING AND SCORING

The following points will be assigned to the proposals for evaluation purposes:

Technical Proposal – 35% 70 points

Project Approach/Methodology 15 points (maximum)

Quality of Curriculum 35 points (maximum) Project Schedule 10 points (maximum) Project Deliverables 10 points (maximum)

Management Proposal – 30% 60 points

Project Team Structure/Internal Controls 15 points (maximum) Staff Qualifications/Experience 15 points (maximum) Experience of the Consultant 30 points (maximum)

Cost Proposal – 35%

70 points

Subtotal

_ 200 points _

Oral Presentation (may be required for top-scoring proposer(s) only) 10 points

References (may be required for top-scoring proposer(s) only) 10 points

GRAND TOTAL FOR PROPOSAL 220 points

References may be contacted for the top-scoring proposer(s) only and will then be scored and added to the total score.

3. ORAL PRESENTATIONS MAY BE REQUIRED

TSD, at its sole discretion, may elect to select the top scoring finalists from the written


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evaluation for an oral presentation and final determination of contract award. Should TSD elect to hold oral presentations, it will contact the top-scoring firm(s) to schedule a date, time and location. Commitments made by the Consultant at the oral interview, if any, will be considered binding.

The scores from the written evaluation and the oral presentation combined together will determine the Apparent Successful Contractor.


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Section E. RFP EXHIBITS

Exhibit A Certifications and Assurances Exhibit B Sample Professional Service Agreement Exhibit C General Terms and Conditions Exhibit D Vendor Packet Form Exhibit E Proposal Checklist


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EXHIBIT A: CERTIFICATION AND ASSURANCES

I/we make the following certifications and assurances as a required element of the proposal to which it is attached, understanding that the truthfulness of the facts affirmed here and the continuing compliance with these requirements are conditions precedent to the award or continuation of the related contract(s):

1. I/we declare that all answers and statements made in the proposal are true and correct.

2. The prices and/or cost data have been determined independently, without consultation, communication, or agreement with others for the purpose of restricting competition. However, I/we may freely join with other persons or organizations for the purpose of presenting a single proposal.

3. The attached proposal is a firm offer for a period of sixty (60) days following receipt, and it may be accepted by TSD without further negotiation (except where obviously required by lack of certainty in key terms) at any time within the sixty- (60-) day period.

4. In preparing this proposal, I/we have not been assisted by any current or former employee of TSD whose duties relate (or did relate) to this proposal or prospective contract, and who was assisting in other than his or her official, public capacity. (Any exceptions to these assurances are described in full detail on a separate page and attached to this document.)

5. I/we understand that TSD will not reimburse me/us for any costs incurred in the preparation of this proposal. All proposals become the property of TSD, and I/we claim no proprietary right to the ideas, writings, items, or samples, unless so stated in this proposal.

6. Unless otherwise required by law, the prices and/or cost data which have been submitted have not been knowingly disclosed by the Proposer and will not knowingly be disclosed by him/her prior to opening, directly or indirectly to any other Proposer or to any competitor.

7. I/we agree that submission of the attached proposal constitutes acceptance of the solicitation contents and the attached sample contract and general terms and conditions. If there are any exceptions to these terms, I/we have described those exceptions in detail on a page attached to this document.

8. No attempt has been made or will be made by the Proposer to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

9. I/we grant TSD the right to contact references and others, who may have pertinent information regarding the Proposer’s prior experience and ability to perform the services contemplated in this procurement.

On behalf of the firm submitting this proposal, my name below attests to the accuracy of the above statements.


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Signature of Proposer Date

Print Name Title


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EXHIBIT B PROFESSIONAL SERVICE AGREEMENT

Tukwila RFP 6-12 ELD 31


EXHIBIT C TERMS AND CONDITIONS

1. COMPLIANCE WITH LAWS AND DISTRICT POLICIES AND PROCEDURES: The Contractor shall, at its sole expense, comply with all applicable federal, state and local laws, government rules, regulations, requirements and ordinances which may now or hereafter be in force, relating to its activities under this agreement and shall obtain and pay for all required licenses and permits. All equipment furnished will be required to satisfy any applicable requirements of the Occupational Safety and Health Act and/or the Washington Industrial Safety and Health Act in effect at the time of delivery. By accepting this agreement the Contractor assures the District that its agency/labor union will comply with all state and federal guidelines and regulations. The Contractor is required to comply with all federal, state and local laws relating to hazardous materials. The Contractor will follow all Tukwila School District policies and procedures, including, but not limited to, the prohibition of tobacco, drugs, alcohol and weapons on school District property and the limitation of animals on school District property. District policies and procedures can be found on the District homepage (http://www.tukwila.wednet.edu) under Board Policies.

2. NONDISCRIMINATION: No person shall be denied the benefits of, or be otherwise subject to discrimination under any activity performed pursuant to this agreement, on the grounds of race, creed, color, national origin, marital status, disability, sex or sexual orientation.

3. CRIMES AGAINST CHILDREN: The Contractor shall not utilize any employee at a District site or allow any contact between school children and any employee when an employee has pled guilty to or been convicted of any felony crime against a child under RCW 9.68A, RCW 9A.42, RCW 9A.32, RCW 9A.36, RCW 9A.44, RCW 9A.88, RCW 9A.64.030 or violation of similar laws of another jurisdiction.

4. UNSUPERVISED ACCESS TO STUDENTS: Pursuant to RCW 28A.400.303, any Contractor who will have unsupervised access to children pursuant to this agreement, shall be required to have successful completion of a background record check through the Washington State Patrol Criminal Identification System, under RCW 10.97.030 & .050 and, if applicable, through the Federal Bureau of Investigation prior to contracting with the District and prior to unsupervised access to children.

5. APPLICABLE LAW: The laws of the state of Washington shall govern this Professional Services Agreement and the venue of any action brought here under this agreement shall be in the Superior Court, County of King, State of Washington; or Federal Court, Western District, Northern Division.

6. DEBARMENT AND SUSPENSION: A Debarment and Suspension Certificate is required by the Executive Order 12549 and 48 CFR part 9 regarding all transactions receiving federal dollars. The Contractor certifies, by signing this agreement, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency. The Contractor shall provide immediate written notice to the District at any time the Contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. Should the Contractor enter into a covered transaction with another person or Subcontractor, the Contractor agrees by signing this agreement that it will verify that the person/entity is not barred or suspended.

7. CONTRACTOR RESPONSIBILITY: The Contractor shall provide and furnish all necessary tools, labor, materials, equipment and all transportation services as described and required to perform the services under this agreement. The Contractor shall assume all other expenses incurred in connection with the performance of this contract and the District shall not be responsible for payment of any other expenses unless indicated in the agreement. The Contractor is personally liable for, among other things, taxes, personal health and car insurance, worker’s compensation for its employees and business expenses for maintaining its office. The Contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract or its right, title or interest therein, or any part thereof, such attached or purported assignments, transfer, conveyance, sublease or other disposition shall be null, void and of no legal effect whatsoever, and contract may, at the option of the District, be terminated, revoked and annulled, and the District shall thereupon be relieved and discharged from any and all liability and obligations growing out of the same to the other Contractor and to its purported assignee or transferee.

8. RELATIONSHIP TO PARTIES: No employer‐employee relationship is established by this agreement and no assumption of liability is implied or expressed. Contractor and persons engaged by the Contractor agree that they are not employees of the District in any capacity. Contractor is responsible for all applicable taxes including, but not limited to, Social Security, Federal Withholding and Workers Compensation.

9. CONTRACT CHANGES/TERMINATION: Acceptance of this agreement by the Contractor shall be acceptance of all terms and conditions recited herein and shall supersede any conflicting term in any other contract or document of the Contractor. Any document or contract of the Contractor that adds to or is different from this agreement shall be considered null and void. Any additions, deletions or changes to this agreement shall be mutually agreed upon, be made in writing and signed by all parties. This agreement may be terminated by either party by giving 30 days written notice to the other party; except the District has the right to immediately terminate this agreement if the Contractor fails to comply with any of its terms and conditions. In the event of termination, neither party shall have any rights against the other except to the extent of those accrued prior to the termination date.

10. INSURANCE: Contractor shall, at its sole expense, purchase and maintain commercial general liability insurance, with a limit of

$1,000,000 per occurrence bodily injury, personal injury and property damage combined, including premises, operations, contractual and personal liability, submit a certificate of insurance with the Tukwila School District named as an additional insured with endorsement, prior to starting services. Such insurance shall not be cancelled or reduced until 30 days prior written notice has been given to the District. Contractor and its employees must drive cautiously on school property and peripheral roads, and have automobile and full liability insurance.

http://www.issaquah.wednet.edu/District/policymanual/Default.aspx

http://www.issaquah.wednet.edu/District/policymanual/Default.aspx


11. INDEMNIFICATION: All activities performed by the Contractor are performed at its own risk, and Contractor agrees to indemnify, defend, and hold the Tukwila School District, its board of directors, administrators, employees, students and volunteers harmless from any liability, claim, expense, damage or injuries to persons or property (including reasonable attorneys’ fees) arising out of any of Contractor, its employees, agents or Subcontractors acts or omissions under this agreement, or breach thereof, except for injuries and damages caused by the sole negligence of the District.

A new Professional Service Agreement will be needed for each fiscal year (Sep 1 – Aug 31).

EXHIBIT D CONTRACTOR INTAKE FORM

1. CONTRACTOR NAME (AS LEGALLY REGISTERED WITH THE IRS):

CONTRACTOR DBA (DOING BUSINESS AS) NAME:

2. CONTRACTOR ADDRESS & CONTACT INFORMATION:

ADDRESS (NUMBER, STREET, AND APT OR SUITE) CITY STATE ZIP CODE

BUSINESS PHONE NUMBER BUSINESS FAX NUMBER

CONTRACT MANAGER NAME CONTRACT MANAGER EMAIL ADDRESS

CONTRACT MANAGER PHONE NUMBER CONTRACT MANAGER FAX

3. CONTRACTOR LICENSE (Not applicable to ESDs, School Districts, and State Agencies):

Do you have a current Washington State business license? Yes No If yes, attach a copy.

Have you had any contract to provide services terminated for default? Yes No

If yes, please attach a list of each terminated contract with an explanation of the situation involved.

If you do not have a Washington State business license, explain why you are exempt from registering your business with the State of Washington.

To file for a Master Business Application, visit www.dor.wa.gov.

4. BUSINESS INFORMATION:

How is your business organized?

Please select If filing as Corporation, non-profit, attach a copy of 501(c) status.

Is your business a small women/minority-, or veteran- owned business as defined in Chapter 39.26.010 RCW?

Yes No

If yes, please complete and submit the Self-Certification Statement with this form. Refer to Chapter 39.26.010 RCW for more information.

TAXPAYER IDENTIFICATION NUMBER (TIN)

SSN: - - EIN: -

For individuals, this is your Social Security Number (SSN). For other entities (corporations, school districts, etc.) this is your Employer Identification Number (EIN).

STATEWIDE VENDOR NUMBER

SWV -

Individuals awarded contracts with OSPI are required to

register as a Statewide Vendor. Visit the Office of Financial Management to register as a Statewide Vendor.

5. WASHINGTON STATE EMPLOYMENT (Not applicable to ESDs, School Districts, and State Agencies):

Are you, or any of your business partners, directors, officers, managers, employees, or board members current or former (within the last 24 months) officers or employees of the State of Washington? Yes No N/A

If you answered yes or are unsure, contact the Executive Ethics Board for guidance (360-664-0871 or [email protected]). Submit a copy of the Executive Ethics Board decision with this form.

http://www.dor.wa.gov/

http://www.dor.wa.gov/


6. I certify, under penalty of perjury as provided by the laws of the State of Washington, that all of the foregoing statements are true and correct, and that I will notify OSPI of any changes in any statement.

CONTRACTOR SIGNATURE DATE

PRINTED NAME TITLE


EXHIBIT E PROPOSAL CHECKLIST

Please use the checklist below to ensure that you have submitted all required materials in the required format. This checklist does not need to be submitted with your proposal.

Included in Proposal

Component

Letter of Submittal

Technical Proposal

Management Proposal

Three (3) sample lesson plans

References (contact information)

Three (3) Letters of Reference

Cost Proposal

Certifications and Assurances

Contractor Intake Form

Washington State Business License, if applicable (see Contractor Intake Form)

Small Business Self-Certification, if applicable (see Contractor Intake Form)


Documents

Tukwila School District REQUEST FOR PROPOSALS (RFP) RFP NO ... · Tukwila RFP 6-12 ELD 2/14/2019 4 Section A. INTRODUCTION 1. DEFINITIONS Definitions for the purposes of this RFP