S

Turkish Connections

Platform STATUS REPORT

24 January 2013

Agenda

S Project Status Update & Spokesperson, Editor and Project Manager Nominations by each group Moderator | 18.30-19.00

S Project Management and Tracking by Gokhan | 19.00-19.15

S Best Practice Sharing - Coaching & Career Development & Job Seeker

Framework by Bahar, Begum and Philippe | 19.15-19.30

S TCP Kick-Off Dinner Party & International Women's Day - March 7th by Mustafa | 19.30-20.00

S TCP Logo Competition by Mustafa | 20.00-20.10

S Any other business | 20.10-20.15

TCP Coordination Group Organization

Spokespersons

Name, Surname Name, Surname

Editors

Name, Surname Name, Surname

Moderators

Name, Surname Name, Surname

Name, Surname Name, Surname Responsibilities

1. Main contact for coordination

of all internal group activities.

2. Prepare and communicate the

meeting agenda in

consultation with other

thematic group moderators.

3. Representation of TCP in

external relations (i.e fund

raising, public relations,

Media etc..)

Responsibilities

1. Define the rules and

procedures for contributing

the TCP blog.

2. Upload and manage the

approved content on the

platform.

Responsibilities

1. Facilitate the group

discussions within the

Thematic Groups.

2. Prepare the post meeting

report and communicate it to

all group members.

Still open for applications Two Spokespersons from each Thematic Group (one male, one female)

Active track of participation

Selected for semi-annually (Period 1: Jan-Jun, Period 2: Jul-Dec)

Two Editors from each Thematic Group

Innovation and Entrepreneurship Group Spokesperson candidates: Ozge Kucuk, Cagri Caylak, Oluş Kayacan

Editor candidates: Yunus Emre Severoğlu, Merih Pasin

S Project 1 - Setting-up an “Entrepreneurial Training Program” for start-up

or small enterprises (Project Managers: Muge, Gokhan, Emre S.)

S Project 2 - Coaching & Career Development & Job Seeker Framework

(Project Managers: Bahar, Begum, Philippe)

S Project 3 - Doing business in Turkey/EU (Project Managers: Memet, Emre

K. + Cagri, Murat in support position)

S Project 4 - Conferences on “New trends in emerging-market innovation”

with a focus on SMEs (Project Managers: Ozge, Idil)

Academic Exchange Group Spokesperson candidates: Zeynep Yanasmayan, Selma Yilmazyildiz Kayaarma

Editor candidates: Remziye Yılmaz, Ahmet Giray

S Project 1- An online database for academics in Belgium who study and research on Turkey (joint project with IT and Social Media Group) (Project Managers: Remziye Yılmaz)

S Project 2 - An internet portal to inform Turkish students who plan to study in Belgium and Belgium students who plan to study in Turkey (Project Managers: to be nominated!)

S Project 3- Seminars on EU Framework (Horizon 2020) Programs and Research Funds (Project Managers: to be nominated!) – Joint project with EU Communications Group

S Project 4- Seminars on Doing Business in Turkey in cooperation with Ghent Management School (Project Managers: to be nominated!)

EU Communication Group

Spokesperson candidates: Laura Battalla Adam, Ekmel Çizmecioğlu, Can Selçuki

Editor candidates: Mustafa Turan

S Project 1 - Introduction to the EU institutions (Project managers: Mustafa Ulusoy, Murat Seyrek and Laura Batalla Adam)

S Project 2 – Visa Liberalization for Turkish Nationals (Project Managers: Mustafa Turan and Pınar Erdem)

S Project 3 – Perceptions of Turkey in Europe (Projects managers: Can Selçuki, Ekmel Çizmecioglu and Dilek Aydin) – Joint project with Academic Exchange Group

S Project 4 – Role Model Visibility Project (Projects managers: Can Selçuki and Mustafa Turan)

S Project 5 - Panel Debate on the “Future of the EU and Turkey’s Place” (Project Managers: Mustafa Osman Turan and Laura Batalla Adam)

Events Organization Group Spokesperson Candidates: Derya Bulduk, Pascale Eyben

Editor candidates: Evrim Taşkıran, Başak Atalay

S Project 1 - The TCP dinner: "Kick-Off Dinner Party" – International

Women’s Day (Project Managers: All Group Moderators)

S Project 2 - "Turkish Music Night" (Project Managers: Evrim Taskiran and

Derya Bulduk)

S Project 3 - Language Conversation Tables (Project Managers: Pascal

Eyben, Belinda, Derya Bulduk)

S Project 4 - Karsu Dönmez Concerts – 2 February in Antwerp, 15 February in

Gent (Project Managers: Pacale Eyben, Aydın Malkoç)

S Project 5 - TCP Picnic (Project Managers: Gamze Erdemir and Suzan Unal)

IT and Social Media Group Spokesperson candidates: Duygu Dikbaş, Aydın Erol, Göksel Manav

Editor candidates: Aydın Malkoç

S Project 1 - TCP Website and Social Media Tools (Project Managers: All

Moderators)

S Project 2 - Database of Turkish speaking IT and ICT Professionals (Project

Managers: Aydın Erol)

S Project 3 – Networking and collaboration among IT and ICT Professionals

in Turkey and Belgium (Europe)

S Project 4 – Training programs for TCP members on IT and Social Media

Skills (Project Managers: Aydın Malkoç)

What? (Clearly define the

content and scope of the

activity)

Why? (How does this

project align with our mission? What are the

expected benefits?)

Who? (Clear definition of

roles and responsibilities

and the targeted audience)

How? (i.e Funding, Do

you require collaboration with other groups like

IT or external stakeholders?

TUSIAD, TURBO etc…)

When? (i.e Key

milestones, Deadlines)

Project Management – Fundamentals For each activity proposal for your respective project lead,

please make sure you cover the following aspects:

Project Management – Follow up & Tracking a standard project tracking & presentation templates will be provided

For Projects Managers to keep track of the progress

i.e % project completed, subtasks, diffr. volunteers

on the projects, key milestone achievements,

deadlines

Project Tracking Project Presentation

To be used in

Monthly Coordination Group meetings

Monthly Thematic Group meetings

External Presentations (to be revised after the

logo)

Best Practice Sharing Coaching & Career Development & Job Seeker Framework (1/2)

Project Objective: Objective of this project is to establish a forum for the new to Belgium as well as

longer accommodating Turkish people to provide the support they need via coaching, training and

orientation packages.

Activity Proposal #1: 1-1 Coaching Sessions

Idea is to bridge the people who would need coaching and the people who would like to give coaching on a diverse

range of topics.

We will be giving a short explanation on the website about the 1-1 coaching framework and provide our contact

details for volunteers.

A template will be used to capture the background from these people and we will be matching the coach and

coaches (Bahar to form an initial template)

After the matching is done it will be under the responsibility of the coach- coachee to arrange the coaching session

details.

There needs to be rules set-up for the coaching sessions as well as recognizing the coaches. (Philippe will be

sharing a proposal for rules)

For recognizing the coaches, we will need to discuss later how to do this assessment; ie. face to face short

interview format, template, referee…

We will be asking for feedback from the people who got the coaching session to improve the set-up on an on-

going basis

Clear Objective (Why?)

Targeted Audience (Who?)

A clear definition of the content and scope of the activity (What?)

Best Practice Sharing Coaching & Career Development & Job Seeker Framework (2/2)

Activity Proposal #2: Job Search

Objective is to have an orientation for the Turkish people who are new to Belgium

The orientation can include an orientation package and 1-1 coaching sessions

Under the orientation package, we will have a document that captures tips and tricks on the following topics;

Free formations (language and professional formation checks provided by Actiris in Brussels, VDAB in Flemish region

and Le Forem in Wallonia)

How to look for a job (employement agencies : Actiris, VDAB, Le forem, interim, web..)

Work permit, labour rights…

CV re-write adaptated to Belgium, also where to get them translated free of charge)

Belgium Turkey agreement in social security (retirement pensions, survivor's pensions (dole right), benefits for

accidents at work…)

Equivalence of diplomas (How to get one)

Other

For the orientation document, primarily we will be asking help from lawyers within the TCP group or alternatively from

Fikriye Guzel who is a lawyer for several years and whether she will be willing to help out (Bahar will check)

We will be defining the timelines and we will get in contact with IT team to see how we can implement our ideas on the

website; regarding the 1-1 coaching session,the orientation document and the job links.

Collaboration with other stakeholders (How?)

Timeline (When?)

TCP Kick-Off Event & International Women's Day

7 March

S Title: “Turkish Connections International Women’s Day Event – 2013”

S Venue: Spirito Brussels (A renovated Anglican Church) – Toison d’Or

S Concept: Revenue to go to a social responsibility project for women in Belgium (e.g. violence against women)

S “Outstanding Turkish Women in Europe Award – 2013”

S Music performance – e.g. Karsu Dönmez

S Costs: for 250 people between 18.00-01.00 ≥ 10.000 Euro (except catering and wine)

S Tickets: 30 Euro + We need to find sponspors until mid-February at the latest!

TCP Logo Competition

Thank you for participating