Contact NYSSBA at (800) 342-3360 or visitwww.nyssba.org/paperlessmeetings

New York State School Boards Association 24 Century Hill Drive, Suite 200

Latham, NY 12110-2120

What districts are saying about BoardDocs

“The BoardDocs team is 100% committed to its customers. They are professional while maintaining a personal touch that makes the transition to a paperless governance system enjoyable and uncomplicated.” Linda Hohmann Executive Assistant to the Superintendent Niagara Falls City School District, NY

“BoardDocs has allowed our Board of Education to rocket into the 21st century with a modern and sophisticated method to share information with board members and the public.” Wayne Thatcher Esq. Former President Spackenkill Board of Education, NY

“I never wait more than 30 minutes for a response from the BoardDocs support team. They are always courteous and accurate - a great group of people. And, I caught the “green” bug!” Eileen Becker Confidential Secretary Amityville Union Free School District, NY

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NYSSBABoardDocs Pro& BoardDocs LTTwo Solutions.No Excuses.

There’s no reason to wait on going paperless!BoardDocs’ newest solutions will save your organization money and time, and will benefit your board team in the following ways:

• Saves thousands of taxpayer dollars by eliminating paper packets• Reduces staff time in packet preparation and distribution• Increases accountability and transparency of governance processes• Empowers constituents by enabling them to proactively access board information• Reduces paper waste and your organization’s carbon footprint

For as little as $2,700 per year, your organization can be paperless! BoardDocs, the pioneer of eGovernance, now has two powerful, easy-to-use solutions that will help you dramatically reduce costs, increase transparency and reduce the time spent producing board packets by up to 75%.

Our next-generation, cloud-based services allow organizations to significantly improve the way they create and manage packets, access information and conduct meetings. Because BoardDocs is so easy to use, your organization will operate more effectively from day one. Plus, only BoardDocs includes dedicated project management, user-friendly on-site training and 7 x 24, US-based, customer support with every subscription.

Emerald Data Solutions, Inc. (800) 407-0141 www.boarddocs.com© 2013 Emerald Data SolutionsTM, Inc. All rights reserved. BoardDocs is a registered trademark and

may not be copied, imitated or used, in whole or in part, without prior consent.

NYSSBA BoardDocs LTThe ideal solution for many organizations who need a reliable agenda service with all of the power of BoardDocs Pro, without all of the features that larger organizations often require.

NYSSBA BoardDocs ProBoardDocs Pro includes the most comprehensive suite of eGovernance tools available and will dramatically improve the wayyou manage packets, access information and conduct meetings.

BoardDocs Pro includes all BoardDocs LT features, plus:

• BoardDocs ePolicy Development and Publication Solution • BoardDocs Library including Events, Strategic Goals and Customized Board Member Pages• Integrated Board Goals Management and Tracking• Separate, Customizable Packets for Board Members, the Administration and Public• Private Document Annotations for Board Members• Advanced Document Workflow with Support for Unlimited Number of Document Submitters• Customizable Approval Process for Agenda Items • Meeting Control Panel (MCP) to Display and Record all Board Actions During the Meeting• Online or Manual Voting with Support for Virtually Any Type of Vote• Automated Minutes Generation and Release• Automated Public Score Board with Voting Results and Speaker Timer• Customizable email Notifications • “Follow Me” so Board Members Will Never Get Lost

BoardDocs LT includes all of the following, and more:

• BoardDocs eAgenda Solution • BoardDocs MetaSearch• User-customizable, Cloud-based Publishing Interface• Attach Virtually Any Type of Document to Agenda Items• Audio and Video Playback Indexed by Specific Agenda Item • Granular Ability to Withhold Sensitive Information from the Public• Support for Web-based Policy Solutions• 7 x 24, Secure, Power-redundant Hosting with Daily Backups• Search Functionality for Consolidated Searches on Any Content• Create and Save Draft Meetings• Create and Publish Administrative-level Content • Up to 10 Years of History with DVD Archiving beyond 10 Years• User and Security Administration via People Manager• XML Access to Public Data provides Dynamic Data for Existing Web sites• Customized Printing of Agendas, Agenda Items and Meeting Packets• Social Sharing via Twitter, Facebook and email• All Software Enhancements and Updates

Only BoardDocs includes dedicated project management, on-site training and7 x 24, toll-free, US-based technical support with every subscription.

Now it’s Easy to:

Save Money,Save Time, and

Make a Difference!