UAA Staff Council Audio: 786-6755 | ID: 46450 | Agenda · (Betty Hernandez, Chris Triplett & Doug Markussen will serve a 2015 -2017 term as decided in May 2015) VIII. Committee Reports

UAA Staff Council Audio: 786-6755 | ID: 46450 | Agenda

Thursday, October 1, 2015

9:30-11:30 a.m. ADM 204

I. Call to Order

II. Introduction of Members [P = Present E = Excused X = Absent]

2015-2016 UAA Staff Council Membership

Liz Winfree (Co-President) Center for Human Development – College of Health Ryan Hill

Residence Life

Kathleen McCoy (Co-President) University Advancement Maureen Hunt (Mat-Su)

Academic Affairs

John Moore (Co-Vice President) EBL, College of Arts & Sciences Brenda Levesque

College of Health

Chris Triplett (Co-Vice President) University Advancement Audrey Malone

Disability Services & Multicultural Center

Carey Brown College of Health Doug Markussen

Environmental Health & Safety/Risk Mgmt, Support Services

Peter Clemens VA Student Financial Assistance Sandra Medina

Geomatics, College of Engineering

Danielle Dixon Student Affairs, College of Health Melodee Monson

Human Services

Nancy Hall WWAMI Fannie Slaten

Faculty Support

Kim Heidemann Medical Imaging Services Marie Williams

Bookstore

Betty Hernandez University Advancement Ian Bushell (Kodiak)

Tech Services

Vacant (Kenai) Vacant (PWSC)

III. Approval of the Agenda (pg. 1-3)

IV. Approval of the Summary (pg. 4-8)

V. President’s Report

VI. New Business A. Core Theme 4 (UAA Community) Update from Accreditation Outreach Team B. Collect Pictures and Biographies for Website

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mailto:[email protected]




















UAA Staff Council Audio: 907-786-6755 | ID: 46450 | Agenda

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VII. Old Business

A. Determine Term Lengths for Staff Council Representatives (Betty Hernandez, Chris Triplett & Doug Markussen will serve a 2015-2017 term as decided in May 2015)

VIII. Committee Reports A. Staff Alliance (pg. 9)

(Representatives: Kathleen McCoy and Liz Winfree)

B. Diversity Action Council (Representative: Carey Brown)

C. University Assembly

(Representatives: Liz Winfree, Kathleen McCoy, Betty Hernandez, Audrey Malone, Chris Triplett, John Moore. Alternate: Danielle Dixon)

D. Staff Health Care Committee (Representatives: Maureen Hunt and Danielle Dixon. Alternates: Melodee Monson and Marie Williams)

E. Joint Health Care Committee (pg. 10-11) (Representative: Kathleen McCoy)

(i) University of Alaska Wellness Plan FY17 (pg. 12-16) (ii) University of Alaska Wellness Program Utilization FY15 (pg. 17-22) (iii) FY16 Wellness Program Incentive Table (pg. 23) (iv) Risk Factors Defined (pg. 24-27) (v) Health Care Actuals: FY15 Review (pg. 28-47) (vi) University of Alaska FY15 Utilization & 2016 Post Enrollment Results (pg. 48-74)

F. Staff Compensation Committee

(Representatives: John Moore. Alternate: Maureen Hunt)

G. Campus Safety Committee (pg. 75-91) (Representative: Doug Markussen. Alternate: Fannie Slaten)

H. Development Day Committee

(Representative: Betty Hernandez)

I. Mission Statement Development Committee (pg. 92-94) (Representatives: Peter Clemens, Kim Heidemann, Ryan Hill)

J. Wellness Committee

(Representatives: Sandra Medina, Nancy Hall, Carey Brown)

K. Communication Committee (pg. 95-98) (Members: Ian Bushell, Brenda Levesque, Marie Williams)

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https://www.alaska.edu/governance/staff-alliance/

http://www.uaa.alaska.edu/governance/assembly/index.cfm

https://www.alaska.edu/benefits/joint-health-care-committ/

http://www.uaa.alaska.edu/safety/

UAA Staff Council Audio: 907-786-6755 | ID: 46450 | Agenda

_____________________________________________________________________________________________________________________________

IX. Informational Items

A. Smoke/Tobacco Free Implementation: November 19, 2015

X. Adjourn:

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Staff Council Audio: 786-6755 | ID: 83249 | Summary

Thursday, May 7th, 2015

9:00-11:00am ADM 204

I. Call to Order II. Introduction of Members

2014-2015 Classified Council Membership

P Liz Winfree (President)* Center for Human Development 14-16 Vacant 13-15

P Fannie Slaten College of Business and Public Policy 14-16 P Kathy Smith

School of Nursing 13-15

E Kim Heidemann Medical Imaging Sciences 14-16 X Kathy Lardner

College of Education 13-15

P Maureen Hunt Mat-Su College – Academic Affairs 14-16 X Bobbie Farfalla-Ivanoff

Kodiak – Academic Affairs 13-15

E Nancy Hall** WWAMI School of Medical Education 14-16 P Dave Robinson*

Financial Services 13-15

P Brenda Levesque Institute for Circumpolar Health Studies 14-16 X Rebecca Huerta

Financial Services 13-15

P Marie Williams Bookstore 14-16 X Wendy Goldstein

Prince William Sound Community College 13-15

P Peter Clemens Veteran Financial Assistance 14-16 P Jamey Cordery

School of Nursing 13-15

P Danielle Dixon Student Affairs – Dean’s Office 14-16 X Amie Stanley

Seawolf Debate 13-15

X Audrey Malone Multicultural Center 14-16 P Nichole Grunwald

Military and Veteran Student Affairs 13-15

P Sandra Medina College of Engineering 14-16 P Ryan Buchholdt*

Facilities and Campus Services 13-15

P Chris Triplett (Co-Vice President)* University Advancement 13-15 P Katie Frost**

Health Sciences Department 13-15

2014-2015 APT Council Membership

P Kathleen McCoy (President)* 14-16 E Christine Lidren 13-15 P John Moore (Co-Vice President) 14-16 X Courtney Brooke Smith 13-15 P Betty Hernandez (Co-Vice President) 13-15 P Dawson Moore 13-15 P Melodee Monson 14-16 P Bryan Zak 13-15 P Ryan Hill 14-16 P Crickett Watt 13-15 P Carey Brown 14-16 P Doug Markussen 13-15 E David Weaver 14-16 Kenai – Vacant 13-15

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University of Alaska Anchorage Staff Council Audio: 907-786-6755 | ID: 83249 | Summary

_____________________________________________________________________________________________________________________________

2015-2016 Staff Council Membership

P Audrey Malone Multicultural Center P Liz Winfree

Center for Human Development

P Brenda Levesque Institute for Circumpolar Health Studies P Marie Williams

UAA Bookstore

P Carey Brown College of Health P Kim Heidemann

Medical Imaging Services

X Danielle Dixon Student Affairs - Dean's Office P Melodee Monson

Human Services Department

VACANT E Nancy Hall

WWAMI School of Medical Education

P Fannie Slaten College of Business & Public Policy P Peter Clemens

Vetern Financial Assistance

P John Moore Laboratory Sciences (CAS) P Ryan Hill

Residence Life

P Kathleen McCoy University Advancement P Sandra Medina

College of Engineering

P Maureen Hunt Mat-Su College - Academic Affairs

Vacant Kenai Campus

Vacant Kodiak Campus Vacant

Prince William Sound Community Campus

III. Approval of the Agenda (pg. 1-3)

Approved

IV. Approval of the Summary (pg. 4-6) Approved

V. Smoke and Tobacco Free Implementation, Neelou Tabatabai-Yazdi On December 11, 2014, the University of Alaska Board of Regents passed a comprehensive smoke/tobacco-free policy for all University of Alaska campuses. UAA will go smoke/tobacco-free on November, 19, 2015.

VI. Facilities Update, Chris Turletes (pg. 7-12) Discussed the cost of deferred maintenance in relation to upcoming budget concerns. Facilities will be maintaining core mechanical staff but will reduce the number of student workers from 12 to 4. Shop rates are increasing 5% for rental rates and labor. Encouraged participation in energy conservation. Working with IT on conserving energy by shutting off all computers on a grid by 11:00 p.m. Also considering a “dark campus” after 11:00pm. Renegotiated the custodial contract and looking into daytime custodial.

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VII. President’s Report

a. Summer Meeting Schedules with Chancellor Case and Vice Chancellor Spindle Will continue the Governance Leaders meeting with the Chancellor and Vice Chancellor. This request has been extended to Staff Alliance for a summer extension.

b. Co-Presidents and Co-Vice Presidents Rapport Forming a cohesive leadership platform; the co-presidents and co-vice presidents will meet before the Staff Council meetings.

VIII. New Business a. New Staff Council Discussion

i. Purpose ii. Transition and Continuance

iii. Community Campus Representation (Kenai, Kodiak, PWSCC)

b. Officer and Committee Elections i. Co-Presidents (2 year term)

Kathleen McCoy and Elizabeth Winfree were elected as Co-Presidents for a two year term and a one year staggered term respectively.

ii. Co-Vice Presidents (2 year term) Chris Triplett elected as the hourly Co-Vice President position for the 2015-2017 term. John Moore elected as the salaried Co-Vice President position for the 2015-2016 term.

iii. Secretary

c. University Staff Council Voluntary Term Extension i. Hourly Vacancy (1)

Chris Triplett will serve on the Staff Council for the 2015-2017 term

ii. Salaried Vacancies (2) Betty Hernandez and Doug Markussen will serve on the Staff Council for the 2015-2017 term

d. University Committee Positions i. University Assembly (Co-Presidents, Co-Vice Presidents, and 1 representative)

Betty Hernandez will serve on the University Assembly for the 2015-2016 term. Danielle Dixon will serve as the alternate for the 2015-2016 term.

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ii. Campus Safety Committee

Doug Markussen will serve on the committee for the 2015-2016 term. Fannie Slaten will serve as the alternate for the 2015-2016 term.

iii. Diversity Action Council Volunteers Audrey Malone Ryan Hill

e. Filling Summer Committees i. Retreat Planning Committee

The retreat is planned for September 3, 2015

ii. Staff Health Care Committee Voting: Maureen Hunt and Danielle Dixon Alternate: Melodee Monson and Marie Williams

iii. Staff Compensation Committee Voting: John Moore Alternate: Maureen Hunt

f. Member Appreciation

VII. Old Business

VIII. Committee Reports a. Staff Alliance – Kathleen McCoy and Liz Winfree (pg. 13-16)

b. Diversity Action Council – Jamey Cordery (pg. 17)

c. University Assembly – Kathleen McCoy and Chris Triplett

d. Staff Health Care Committee – Maureen Hunt (pg. 10)

e. Joint Health Care Committee - Kathleen McCoy (pg. 18)

f. Staff Compensation Committee - Maureen Hunt

g. Retreat Planning Committee – Betty Hernandez

h. Campus Safety Committee – Doug Markussen and Fannie Slaten

i. Development Day Committee – Betty Hernandez

j. Dean’s Survey Committee – John Moore

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https://www.alaska.edu/governance/staff-alliance/

http://www.uaa.alaska.edu/governance/assembly/index.cfm

https://www.alaska.edu/benefits/joint-health-care-committ/

http://www.uaa.alaska.edu/safety/


_____________________________________________________________________________________________________________________________

IX. Informational Items

a. Office of Undergraduate Academic Affairs Report to Staff Council (pg. 19-22) b. Collaborate Leadership: The New Leadership Stance (pg. 23-62) c. UA Minors Regulations Draft and UA Protection of Minors Handbook (pg. 63-95) d. 2015-2016 Staff Council Membership and Meeting Schedule (pg. 96)

X. Adjourn:

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STAFF ALLIANCE 9/15/2015 MEETING SUMMARY Staff Alliance is a statewide governance group representing all staff working at the University of Alaska – all campuses and statewide. UAA is represented on this body by Liz Winfree and Kathleen McCoy, co-presidents of UAA’s staff council. Each campus and the statewide staff have two representatives. The chair this year is Faye Gallant from UAF; the co-chair is Monique Musick from statewide. Morgan Dufseth is the new executive officer for UA Governance. Here is a brief summary from the Staff Alliance Sept. 15 meeting: Staff Alliance has the following committees, which are revving up for the year: Committees are:

• Staff Health Care: Kathleen (UAA) and Gwenna Richardson (UAS) plus campus reps

• Compensation: Faye, Liz and Gwenna plus campus reps • Core Values: Monique and Kolene James (UAS) • Governance Process: Monique, Faye and Tom Langdon (SW) • Morale: Gwenna and Kolene • System Governance Council – Monique and Faye, to meet sometime this

semester. • Student Services Council: Nate Bauer (UAF) and Tom, will check with

Morgan on whether updated representation has gone out from governance office.

• Tuition Task Force. Monique and Faye will follow up with Morgan . • Joint Health Care Committee: Gwenna, Kathleen alternate Monique.

Meeting set for Sept. 25. Vendor Fair in Anchorage in Nov. • Common Calendar, Monique filing a Statewide Voice story so provided

some updates. Spring break 2016 is aligned. By fall 6 of the 8 points will be aligned Start date, breaks, end dates, withdrawal date and finals will be aligned. Not yet aligned the common course blocks, common fee payment dates. Provosts addressing BOR on the common course language in board policy.

Statewide Transformation Team Update: (from Tom) Final report going to Jim Johnsen Sept. 15. Johnsen will update BOR Sept. 17-19. Statewide Staff will get report Sept. 21. Feedback accepted through Oct. 2. Revised recommendations go back to Transformation Team and Summit Team Nov. 3. Johnsen will again update BOR. Decisions will be made in December. Implementation will begin Jan 1 through June 30. Goal is to complete this in this fiscal year. Follow the updates at this website: www.alaska.edu/swbir/transformation-team Follow Staff Alliance at their blog: https://uastaffalliance.wordpress.com/

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http://www.alaska.edu/swbir/transformation-team

JHCC Report from Sept. 25, 2015 meeting 1. This meeting provided health plan round ups on:

• Fourth quarter FY15 plan use (Lockton) (27 page PDF) Use spiked. • FY16 enrollment migration (who shifted plans in open enrollment) (Lockton)

Users stabilized; little plan switching this time. • FY16 Wellness plan; look ahead to FY17 rebate (Erika Van Flein, UA staff) (5

page PDF, includes proposals for FY17 incentives) • FY15 final report (Timothy Armbuster, UA staff)

These reports are all attached as PDFs to our Oct. 1 UAA Staff Council agenda. 2. For discussion at our Oct. 1 meeting:

1. Proposals for FY17 wellness point system. Please review the proposed new options in this PDF titled: University of Alaska FY 17 (July 1, 2015) JHCC. JHCC will be deciding these at their next meeting, so now is a good time to look at them, propose changes that I can take back to the Oct. 21 JHCC meeting

2. Sarah Rodewald, Healthy Roads, can be on UAA campus on Nov 11 or

12 or both. What do we want from her? 3. Takeaways from health care plan and wellness plan reports to JHCC:

• Fourth quarter FY15 saw spike in use of health plan; speculation that news of layoffs and furloughs drove that– as people jumped on health issues for fear of losing insurance. This is supported by increased claims in the lower ranges -- $10,000 to $50,000. Good news, we have had a drop in the most expensive catastrophic claims, but this lower range of claims ($10,000-$50,000) crept up, so we did not get the benefit of the catastrophic claim drop.

• In pharmacy, big drivers are high-cost specialty drugs that do not have generics. Plan use of generics is very high, which is very good. But these specialty drugs are very expensive and more are coming.

• Examples include creams created out of several drugs ground together as compounds, aimed at users who cannot swallow pills. Very expensive. Lockton suggests UAA control use of these by lowering to $50 medical necessity threshold. Now medical necessity is set at $200.

• Very expensive drugs for HEPATITIS C. Effective, but want to make sure patients that get them need them. Will require doctors’ chart notes etc to approve. Worth it because saves a liver transplant.

• Plan migration has stabilized between the three plans, considered good.

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• ER visits were appropriate use of ER, which is good. But ER is very expensive. Hoping a full year of Telemedicine support will lower ER use.

• Wellness (Healthy Roads) cost $522,685 for FY 15, the first full year of the program.

• 38% of eligible employees got the $600 rebate 28% of eligible spouses got the $600 rebate

• Lockton said a 60 percent use rate would be the minimum to call wellness plan successful. But Erik Seastedt and Erika Van Flein said at conferences they have heard groups crow about a 32 percent use rate. This led to some discussion about making the rebate a “double your PFD” one-time payout, but HR says trouble is employees are leaving the system all the time. If you give it out once instead of monthly paycheck additions, you could be giving it to employees who leave.

• Further discussion – what is the true test of wellness plan success? Is it participation, or is it lowered health care costs?

• Travel benefit for medical care. Premera has 17 procedures already covered. Erika thinks there should be more. If you can make the case that travel will cut cost, she will work with Premera to add it. Cataract surgery – Fairbanks physician charged 3 times as much as Anchorage, so they paid for someone to come to Anchorage for it.

• Considering Centers of Excellence – you must get procedure there because they have agreed to do it a certain cost.

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L O C K T O N C O M P A N I E S

University of Alaska Wellness Program September 25, 2015

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2016 Incentive Program (FY 2017 Contributions)

July 1, 2015 – April 30, 2016 Activity Points

Personal Health Assessment (PHA) Required Biometric Screening Required Earn at least 5 points by completing any combination of the following activities Points

Physical Activity: 120,000 points per one calendar month 1 point per month / 4 points max Tobacco Attestation 1 point / 1 point max Worksite Health Challenge 1 point each / 2 points max Education Opportunities 4 points max Online Classes 1 point per 8 classes / 4 points max On-Site Education Sessions 1 point per class / 4 points max Lifestyle Coaching 2 points per 4 sessions / 4 point max Routine Wellness Opportunities 4 points max Annual Wellness Visit 1 point / 1 point max Adult Immunization Attestation 1 point / 1 point max Dental Exam 1 point / 1 point max Vision Exam 1 point / 1 point max

Participants must complete a PHA, a Biometric Screening and 5 points by April 30, 2016, to be eligible for the rebate on their health care contributions in FY17. Employees can earn up to $600 per year for their participation and up to $600 back for their spouse/FIP participation.

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Wellness Program – FY 2017

Proposed 2017 Incentive Program (FY 2018 Contributions) Outcomes Lite - Outcomes with Point Based Wellness Program If you met 3 out of 5 measurements you get discount or If you do not meet 3 out of 5 then you can do point based activities to achieve

the discount

Healthy members are not required to do more but allows others to achieve better health status through activities Determine points required to satisfy program requirements if member

does not meet 3 out of 5 Determine if additional activities would be added

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2017 Incentive Program (FY 2018 Contributions)

July 1, 2016 – April 30, 2017 Activity Points

Personal Health Assessment (PHA) Required Biometric Screening Required Earn at least 7 points by completing any combination of the following activities Points

Physical Activity: 120,000 points per one calendar month 1 point per month / 4 points max Tobacco Attestation 1 point / 1 point max Worksite Health Challenge 1 point each / 2 points max Education Opportunities 4 points max Online Classes 1 point per 8 classes / 4 points max On-Site Education Sessions 1 point per class / 4 points max Lifestyle Coaching 2 points per 4 sessions / 4 point max Routine Wellness Opportunities 4 points max Annual Wellness Visit 1 point / 1 point max Adult Immunization Attestation 1 point / 1 point max Dental Exam 1 point / 1 point max Vision Exam 1 point / 1 point max

Participants that meet 3 out of 5 measures (screening done by April 30, 2016) receive a rebate on their health care contributions in FY18. Participants that don’t meet 3 out of 5 can acquire 7 points from May 2016 to April 2017 to receive a rebate their health care contributions in FY 18. Employees can earn up to $600 per year and up to $600 back for their spouse/FIP by meeting 3 out of 5 or achieving 7 points.

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2017 Proposed Incentive Program - Outcomes Lite Based Wellness (FY 2018 Contributions)

WOMEN

HDL Cholesterol ≥ 50

Triglycerides < 150

Waist Circumference < 35 inches (not pants size)

Blood Pressure < 130/85

Fasting glucose < 100

MEN

HDL Cholesterol ≥ 40

Triglycerides < 150

Waist Circumference < 40 inches (not pants size)

Blood Pressure < 130/85

Fasting glucose < 100

Employee and Spouse must achieve 3 out of the 5 measures

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University of Alaska Wellness Program Utilization FY15 (11/1/2014—4/30/2015)

Employees eligible:

11/01/14-4/30/15: Eligible employees at any point during this time period: 3,974

11/01/14-4/30/15: Employees eligible 100% during this time period: 3,650

Spouses eligible:

11/01/14-4/30/15: Eligible spouses/FIPs at any point during this time period: 2,100

11/01/14-4/30/15: Spouses/FIPs eligible 100% during this time period: 1,920

Total Population:

Personal Health Assessment: 2,308 November 1, 2014 – April 30, 2015

Employee Spouse Total

High Risk 804 307 1,111

Moderate Risk 500 176 676

Low Risk 357 164 521

UAA 659 245 904

UAF 748 304 1,052

UAS 115 39 154

SW 139 59 198

Biometric Screening: 3,211 (2 unknown location) July 1, 2014 – June 5, 2015


UAA 918 355 1,273

UAF 1,020 428 1,448

UAS 168 58 226

SW 181 81 262

Telephonic Coaching: Program to Date


Weight Management 117 30 147

Stress Management 30 6 36

Tobacco Cessation 15 1 16

Health Improvement 80 27 107

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Employee Class Breakdowns:

11/01/14-04/30/15: Employees and spouses/FIPs eligible 100% during time period (5,570 total)

Employee Class

Eligible Employees

Eligible Spouses

Total Eligible

PHA Biometric Screening (7/1/14—6/5/2015)

Health Coaching

A9 (UAFT) 279 161 440 124 127 11

CR (Local 6070) 196 105 301 39 45 1

F9 (UNAC) 808 478 1,286 445 446 39

FN (UNAC) 46 21 67 20 24 6

EX 101 68 169 75 72 10

FR 68 43 111 32 32 2

NR 1,107 490 1,597 743 779 65

NX 7 3 10 4 4 0

XR 1,037 548 1,585 739 776 64

Employee Class Point Breakdown:

From most recent Incentive report: 6/5/2015

o 35% of total eligible population received rebate (employee and spouse/FIP)

Employees:

o 38% received rebate

Class Code

Total Eligible

1 point

2 points

3 points

4 points (or more)

Met all requirements

% Completion

A9 (UAFT) 279 86 49 30 80 70 25%

CR (Local

6070)

196 85 27 13 21 18 9.2%

F9 (UNAC) 808 200 168 97 263 240 29.7%

FN (UNAC) 46 19 6 3 15 14 30.4%

EX 101 20 19 15 51 45 44.6%

FR 68 10 14 18 20 16 23.5%

NR 1,107 232 174 96 530 502 45.3%

NX 7 3 1 0 2 2 28.6%

XR 1,037 223 180 100 518 479 46.2%

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Spouses/FIPs:

o 28% received rebate

Class Code

Total Eligible

1 point

2 points

3 points

4 points (or more)


% Completion

A9 (UAFT) 161 39 26 20 36 29 18%

CR (Local

6070)

105 39 20 10 7 5 4.8%

F9 (UNAC) 478 90 84 53 170 156 32.6%

FN (UNAC) 21 9 1 2 9 7 33.3%

EX 68 16 14 11 27 24 35.3%

FR 43 13 9 6 9 8 18.6%

NR 490 145 71 40 140 136 27.8%

NX 3 0 1 0 1 1 33.3%

XR 548 151 86 51 191 176 32.1%

Point Distribution

Activity Primary Spouse

Adult Immunization 1,059 482

Flu Shot Attestation 341 167

Annual Wellness Visit 1,263 520

Dental Exam 2,622 1,147

Vision Exam 1,353 615

Online Classes (1 point; 8 classes) 929 427

Online Classes (2 points; 16 classes) 500 255

Tobacco Attestation 1,322 538

Worksite Health Challenge 599 118

Phone-based Coaching (2pts; 4 sessions) 97 23



Physical Activity-January 176 39

1919

Physical Activity-February 199 47

Physical Activity-March 304 83

Physical Activity-April 359 106

On-Site Biometric Events

Mat-Su: 30

Kenai: 31

Fairbanks: 106/115

Sitka: 27

Ketchikan: 15

Anchorage: 116/131

Juneau: 55

Kodiak: 21

Nome: 7

Fairbanks (2nd event): 88/89

Kuskokwim: 22

Bristol Bay: 15

Prince William Sound: 19

Kachemak: 11

Anchorage (2nd event): 94

Quest Patient Service Center Utilization (as of 6/16/15 report)

Employee: 365

Spouse/FIP: 238

Healthcare Provider Forms (HCPF)

Total Received (thru 6/8): 956

Total Complete/Processed: 642

Total Incomplete: 77

o All were returned to the member

Total Rejected: 18

o 11 were received past the deadline

o 7 were invalid submissions

Additional Information

o Total duplicate submissions: 219

2020

FY14 Comparison (1/1/2014—6/30/2014)

Personal Health Assessment: 2,652 January 1, 2014 – June 30, 2014


High Risk 958 364 1,322

Moderate Risk 521 217 738

Low Risk 443 148 591

UAA 759 261 1,020

UAF 863 354 1,217

UAS 144 49 193

SW 153 64 217

Biometric Screening: 2,646 July 1, 2013 – June 30, 2014


UAA 755 277 1,032

UAF 840 358 1,198

UAS 142 47 189

SW 157 69 226

01/01/14-06/30/14: Employees and spouses/FIPs eligible 100% during time period ( 5,726 total)

Employee Class

Eligible Employees

Eligible Spouses

Total Eligible

PHA Biometric Screening (7/1/13--6/30/15)

Met all Requirements

% Completion

A9 (UAFT) 275 156 431 158 159 139 32.2%

CR (Local

6070)

193 106 299 44 45 38 12.7%

F9 (UNAC) 819 480 1,299 493 474 451 34.7%

FN (UNAC) 45 21 66 28 30 25 38%

EX 197 71 268 85 89 74 27.6%

FR 70 45 115 51 47 41 35.7%

NR 1,133 512 1,645 874 872 817 50%

NX 5 2 7 6 6 6 85.7%

XR 1.091 585 1,676 908 925 799 48%

2121

Employees: 45% completion overall

Class Code Total Eligible


% Completion

A9 (UAFT) 275 98 35.6%

CR (Local 6070) 193 28 14.5%

F9 (UNAC) 819 297 36.3%

FN (UNAC) 45 16 36%

EX 197 48 24.4%

FR 70 30 42.9%

NR 1,133 626 55.3%

NX 5 5 100%

XR 1,091 580 53.2%

Spouses/FIPs: 33.5% completion overall

Class Code Total Eligible


% Completion

A9 (UAFT) 156 41 26.3%

CR (Local 6070) 106 10 9.4%

F9 (UNAC) 480 154 32.1%

FN (UNAC) 21 9 42.9%

EX 71 26 36.6%

FR 45 11 24.4%

NR 512 191 37.3%

NX 2 1 50%

XR 585 219 37.4%

2222

FY16 Wellness Program

Activity Required? Incentive Point Value

Additional Information

Personal Health Assessment YES N/A 5/1/15—4/30/16

Biometric Screening YES N/A

5/1/15—4/30/16 1. On-site biometric

screening 2. Healthcare

Provider Form 3. Quest Patient

Service Center

Earn at least 5 points by completing any combination of the following activities:

Activity utilizing Connected!

No 1 point max/month 4 points max

5/1/15—4/30/16

Tobacco Attestation No 1 point max Complete attestation directly on Healthyroads

Worksite Health Challenge (University-sponsored Challenges only)

No 1 point each 2 points max

4 Challenges offered this year (vs. 2 previously)

Education Opportunities: Earn up to 4 points/max through the following options:

Online Classes No 1 point per 8 classes 4 points max

5/1/15—4/30/16

On-Site Education Sessions No 1 point per class 4 points max

4 sessions offered this year

Lifestyle Coaching No 2 points per 4 sessions 4 points max

5/1/15—4/30/16

Routine Wellness Opportunities: Earn up to 4 points/max through the following options:

Annual Wellness Visit No 1 point max 5/1/15—4/30/16 Received from Premera data feed

Adult Immunization Attestation No 1 point max 5/1/15—4/30/16 Complete attestation directly on Healthyroads

Dental Exam No 1 point max 5/1/15—4/30/16 Received from Premera data feed

Vision Exam No 1 point max 5/1/15—4/30/16 Received from VSP data feed

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Defining Risk Factors

Metabolic Syndrome present if member has ≥ 3 risk factors (tobacco/non-tobacco excluded)

Source: National Heart Lung and Blood Institute and National Institute of Health

WOMEN

Tobacco use

HDL Cholesterol < 50

Triglycerides ≥ 150

Waist Circumference ≥ 35 inches (not pants size)

or BMI ≥ 25

Blood Pressure ≥ 130/85

Fasting glucose ≥ 100

MEN

Tobacco use

HDL Cholesterol < 40

Triglycerides ≥ 150

Waist Circumference ≥ 40 inches (not pants size)

or BMI ≥ 25

Blood Pressure ≥ 130/85

Fasting glucose ≥ 100

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Defining Categorical Risk Factors

Metabolic Syndrome present if member has ≥ 3 moderate or high risk factors Source: National Heart Lung and Blood Institute and National Institute of Health

Male Low Risk Moderate Risk High Risk

HDL (mg/dl) HDL ≥60 40≤ HDL <60 HDL <40

Triglycerides (mg/dl)

Tri <150 150≤ Tri <200

Tri ≥200

BMI or WC WC <37” or 18.5≤ BMI <25

37≤ WC< 40” or 25≤ BMI <30

WC≥ 40” or BMI ≥30

Blood Pressure (mm/Hg)

BP <120/80 120/80≤ BP <130/85 BP ≥130/85

Fasting Glucose (mg/dl)

Glu <100 100≤ Glu <126

Glul ≥126

2525

3

Defining Categorical Risk Factors

Metabolic Syndrome present if member has ≥ 3 moderate or high risk factors Source: National Heart Lung and Blood Institute and National Institute of Health

Female Low Risk Moderate Risk High Risk

HDL (mg/dl) HDL ≥60 50≤ HDL <60 HDL <50

Triglycerides (mg/dl)

Tri <150 150≤ Tri <200

Tri ≥200

BMI or WC WC <32” or 18.5≤ BMI <25

32≤ WC< 35” or 25≤ BMI <30

WC≥ 35” or BMI ≥30

Blood Pressure (mm/Hg)

BP <120/80 120/80≤ BP <130/85 BP ≥130/85

Fasting Glucose (mg/dl)

Glu <100 100≤ Glu <126

Glu ≥126

2626

4

Risk Factors Sources

• Waist Circumference and BMI

• http://www.nationalobesityforum.org.uk/healthcare-professionals-mainmenu-155/assessment-mainmenu-168/171-waist-circumference.html

• Triglycerides

• http://www.nlm.nih.gov/medlineplus/ency/article/003493.htm

• Blood Pressure

• http://www.nhlbi.nih.gov/hbp/detect/categ.htm

• Glucose

• http://www.nlm.nih.gov/medlineplus/ency/article/003482.htm

• HDL

• http://www.heart.org/HEARTORG/Conditions/Cholesterol/AboutCholesterol/What-Your-Cholesterol-Levels-Mean_UCM_305562_Article.jsp

2727

http://www.nationalobesityforum.org.uk/healthcare-professionals-mainmenu-155/assessment-mainmenu-168/171-waist-circumference.html



http://www.nlm.nih.gov/medlineplus/ency/article/003493.htm

http://www.nhlbi.nih.gov/hbp/detect/categ.htm

http://www.nlm.nih.gov/medlineplus/ency/article/003482.htm

http://www.heart.org/HEARTORG/Conditions/Cholesterol/AboutCholesterol/What-Your-Cholesterol-Levels-Mean_UCM_305562_Article.jsp



University of Alaska’s Health Care Accounting

Health Care ActualsFY15 Review

September 25, 2015

12828

Table of Contents

Health Care Accounting Cycle 3 Comparison of Projections vs Actuals 4 Defined Contribution Summary: Projections vs. Actuals 5 Sources of Increase/Decrease 6 Impact of FY15 Actuals on FY16 projections 7 FY16 Projected Costs that set EE rates 8- 9 Appendix 10

Page #

22929

UA Health Care: Accounting Cycle

ProjectionsJanuary- March: Estimate the costs

and recoveries for the next fiscal year

Develop the employee health care rates that will be used for open enrollment in April and May

ActualsAugust-October: Determine the

actual costs and recoveries for the prior fiscal year

Determine the over or under recovery that will be rolled into future periods

Fiscal Year Activity

July- June:Cost are incurred and paid

Recoveries are received

33030

Comparison of FY15 Projections vs Actuals

Claims cost were close to projections Employee headcount lower by almost 100

43131

UA Health Care Defined Contribution Summary

Comparison of Projections and Actuals for FY2015

FY15 Projections- Feb 2014 FY15 Projections- Feb 2015 FY15 ActualsLine # Set FY15 Employee Rates Updated Projections

Costs

1 Combined Health/Pharmacy Claims (less pharmacy rebates) Note 1 58,481,972.00 56,346,150.01 58,118,004.78

2 Vision Insurance Premium 582,800.88 570,377.12 567,517.343 Admin Cost - Health Program 2,681,068.36 2,731,814.08 2,758,673.274 Cobra Outsourcing 11,814.00 11,519.50 11,464.005 Wellness 617,187.40 600,162.67 522,685.376 Total Costs 62,374,842.64 60,260,023.38 61,978,344.76

Recoveries 7 Cobra Health Recovery (215,499.04) (196,407.20) (185,837.51)8 Total Recoveries (215,499.04) (196,407.20) (185,837.51)

9 Net Cost 62,159,343.60 60,063,616.18 61,792,507.25

University Obligation:

10 Yearly Defined Contribution Rate (per Mo =1023.75)* 10.5/1/1 12,285.00 12,285.00 12,285.00

11 Average number of enrolled employees 3,894 3,816 3,798.0012 University Obligation 47,837,790.00 46,879,560.00 46,658,430.0013 University Defined Contribution - % of net costs 76.96% 78.05% 75.51%14 University obligation- to meet floor percentage 3,132,871.75 2,372,605.27 4,011,425.95 15 Total University obligation 50,970,661.75 49,252,165.27 50,669,855.95 16 Total University obligation minimum- % of net costs 82.00% 82.00% 82.00%

17 Employee Recovery Needed Before Prior Year Adjustments 11,188,681.85 10,811,450.91 11,122,651.31

Prior Year Adjustments 18 Prior Year Adjustments 0.00 0.00 0.0019 Total Prior Year Adjustments 0.00 0.00 0.00

20 Net Employee Recovery Needed 11,188,681.85 10,811,450.91 11,122,651.3121 Employee Recovery (4,968,927.00) (6,875,476.84) (6,904,812.29)22 Spouse/Dependent Health Recovery (4,000,322.00) (4,261,169.58) (4,974,627.72)23 Wellness Rebate (1,317,420.00) 1,674,153.74 1,580,208.90

24 (Over)/Under Recovery 902,012.85 1,348,958.23 823,420.20 25 Prior Year (Over)/Under Recovery (4,440,659.13) (2,224,467.47) (2,224,467.47)

26 Total (Over)/Under Recovery (3,538,646.28) (875,509.24) (1,401,047.27)

53232

Sources of Increase/DecreaseFrom FY14 Actuals

Wellness decreased by 30% due to full year with Healthyroads

Roughly 3.1% drop in enrolled employees See appendix slide #11 for additional details

63333

Impact of FY15 Actuals on FY16 Projections

Claims base is $1.8M higher than projected Opt-Outs and Migration seem to have leveled out Claims increase still around national average

(5.14%) Despite the increase in claims our over recovery

still increased from $875K in the updated projections to $1.4M

73434

FY2016 ProjectionsFY16 Projections-

Feb 2015

Line #Set FY16 EE Rates

Costs

1Combined Health/Pharmacy

Claims (less pharmacy rebates) 58,425,200

2 Vision Insurance Premium 530,100

3 Admin Cost - Health Program 2,445,300

4 Cobra Outsourcing 11,400

5 Wellness 554,300

6 Total Costs 61,966,300

Recoveries

7 Cobra Health Recovery (196,400)

8 Total Recoveries (196,400)

9 Net Cost 61,769,900

83535

FY2016 ProjectionsFY16 Projections-

Feb 2015Line # Set EE Rates

9 Net Cost 61,769,900


14 Total University obligation 50,651,260

15Total University obligation minimum- % of net costs 82.00%

16Employee Recovery Needed

Before Adjustments (Represents 18% EE obligation) 11,118,600

17 PY Under-Recovery Allocated (875,500)

18Total Recovery Needed that Set

EE Rates 10,234,800

93636

Appendix

Defined Contribution Summary-FY14 & FY15 Comparison 11 UA Claims Cost Comparison - Graph 12 UA Claims Cost Comparison 13 UA Average Claims Cost per EE Comparison 14 Total Claims Cost Comparison 15 Administrative Vendor Rates for FY14 & 15 16 Total Administrative Cost Comparison 17 Total Wellness Costs Comparison 18 Multi-year comparison 19 Additional Resources 20

Page #

103737

UA Health Care Defined Contribution Summary

Comparison with Prior Years

FY14 Actuals FY15 Actuals FY15Line # % Change

Costs

1 Combined Health/Pharmacy Claims (less pharmacy rebates) Note 1 55,277,387.63 58,118,004.78 5.14%

2 Vision Insurance Premium 563,533.59 567,517.34 0.71%3 Admin Cost - Health Program 2,430,745.02 2,758,673.27 13.49%4 Cobra Outsourcing 11,838.88 11,464.00 -3.17%5 Wellness 756,293.16 522,685.37 -30.89%6 Total Costs 59,039,798.28 61,978,344.76 4.98%

Recoveries 7 Cobra Health Recovery (195,282.13) (185,837.51) -4.84%8 Total Recoveries (195,282.13) (185,837.51) -4.84%

9 Net Cost 58,844,516.15 61,792,507.25 5.01%


10 Yearly Defined Contribution Rate (per Mo =1023.75)* 10.5/1/1 12,285.00 12,285.00

11 Average number of enrolled employees 3,921 3,798 -3.14%12 University Obligation 48,169,485.00 46,658,430.00 -3.14%13 University Defined Contribution - % of net costs 81.86% 75.51% -7.76%14 University obligation- to meet floor percentage 83,018.24 4,011,425.95 15 Total University obligation 48,252,503.24 50,669,855.95 5.01%16 Total University obligation minimum- % of net costs 82.00% 82.00%

17 Employee Recovery Needed Before Prior Year Adjustments 10,592,012.91 11,122,651.31 5.01%

Prior Year Adjustments 18 Prior Year Adjustments 0.00 0.0019 Total Prior Year Adjustments 0.00 0.00

20 Net Employee Recovery Needed 10,592,012.91 11,122,651.31 5.01%21 Employee Recovery (6,541,815.52) (6,904,812.29) 5.55%22 Spouse/Dependent Health Recovery (5,293,749.90) (4,974,627.72) -6.03%23 Wellness Rebate 1,580,208.90

24 (Over)/Under Recovery (1,243,552.51) 823,420.20 -166.22% Prior Year (Over)/Under Recovery

25 FY13/14 Over/Under Recovery (980,914.96) (2,224,467.47) 26 Total Employee Recovery Needed (2,224,467.47) (1,401,047.27)

113838

UA Claims Cost Comparison Graph

41,366,334

45,764,245 49,052,401

55,780,461

59,747,319

66,922,555

56,328,034 54,356,074 55,277,388

58,118,005

20,000,000

25,000,000

30,000,000

35,000,000

40,000,000

45,000,000

50,000,000

55,000,000

60,000,000

65,000,000

70,000,000

FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15

Dol

lars

Fiscal Years

UA Comparison of Claims Costs

Health Claims…

123939

UA Claims Cost Comparison

Claims History Per Vendor Reports Total FY Total FY

$ Change Percentage

Fiscal Year Total FY Claims Cost Inc(dec) claims Inc(dec) claims

1994 15,272,548.49 1,224,080.62 8.71%1995 16,425,691.90 1,153,143.41 7.55%1996 15,074,943.46 (1,350,748.44) -8.22%1997 17,202,246.13 2,127,302.67 14.11%1998 17,734,687.39 532,441.26 3.10%1999 17,022,203.24 (712,484.15) -4.02%2000 17,891,969.36 869,766.12 5.11%2001 21,226,559.58 3,334,590.22 18.64%2002 25,578,389.39 4,351,829.81 20.50%2003* 29,949,034.72 4,370,645.33 17.09%2004* 34,126,073.61 4,177,038.89 13.95%2005** 39,434,927.22 5,308,853.61 15.56%2006** 41,366,334.16 1,931,406.94 4.90%2007** 45,764,244.97 4,397,910.81 10.63%2008** 49,052,401.37 3,288,156.40 7.18%2009** 55,780,461.09 6,728,059.72 13.72%2010** 59,747,318.84 3,966,857.75 7.11%2011** 66,922,554.64 7,175,235.80 12.01%2012** 56,328,033.78 (10,594,520.86) -15.83%2013** 54,356,073.65 (1,971,960.13) -3.50%2014** 55,277,387.63 921,313.98 1.69%2015** 58,118,004.78 2,840,617.15 5.14

*Claims are BC and Pharmacare claims adjusted for refunds of claims paid in error in prior years

**Claims costs do not include the vision insurance premium since it is not figured on trend rates but is a flat rate per employee.

134040

UA Average Claims Cost per EE Comparison

10,321 11,187

11,724

13,250 13,895

15,802

13,692 13,674 14,098 15,302

-

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15

Dol

lars

Fiscal Years

UA Comparison of Claims Costs

Cost Per Employee

144141

Total Claims Cost Comparison

Health Claims $48,069,670.71 $50,563,656.56Pharmacy Claims 7,629,061.00 8,131,382.13Pharmacy Rebates (421,344.08) (577,033.91)Total $55,277,387.63 $58,118,004.78

FY15FY14

154242

Administrative Vendor Rates for FY14 & FY15

(per month, per employee)

FY14 FY15 Health (BCBS): $43.55 $43.55 Vision (VSP): 11.55 12.38 COBRA (BenefitHelp): .25 .25 Best Doctors: 2.26 2.26

Increase in VSP due to ACA tax on fully insured products

164343

Total Administrative Cost Comparison

Health PEPM $2,062,332.95 $1,996,976.30Health Blue Card Access 235,960.86 191,470.89Best Doctors PEPM 115,009.71 103,631.08Misc Admin Fees 17,441.50 466,595.00Total $2,430,745.02 $2,758,673.27

FY14 & 15 Misc Admin fees are for data transfer fee, PCORI fee, IRO fee, F&C program, and Caremark admin runout fees.

FY15FY14

174444

Total Wellness Cost Comparison

Prize Reimbursement & Other $ 85,000.00 $ 25,980.00Healthyroads PEPM 173,879.12 361,744.15Physician Forms 11,280.00 17,805.00WIN Alaska Program 381,154.94 N/A Biometric Screenings 104,979.10 117,156.22 Total $756,293.16 $522,685.37

FY15FY14

184545

UA Health Care Defined Contribution Summary - Combined Plans

Comparison with Prior YearsFY13 FY14 FY15 FY13 FY14 FY15

Line # Costs Totals Totals Totals % Change % Change % Change

1 Total Claims Cost Health and Pharmacy (less pharmacy rebates) 54,356,073.65 55,277,387.63 58,118,004.78 -3.50% 1.69% 5.14%

2 Vision Insurance Premium 579,546.15 563,533.59 567,517.34 1.95% -2.76% 0.71%3 Admin Cost - Health and Pharmacy 2,662,497.59 2,430,745.02 2,758,673.27 -4.41% -8.70% 13.49%4 Cobra Outsourcing 10,534.78 11,838.88 11,464.00 -19.29% 12.38% -3.17%5 Wellness 1,877,804.03 756,293.16 522,685.37 -4.11% -59.72% -30.89%6 Total Costs 59,486,456.20 59,039,798.28 61,978,344.76 -3.51% -0.75% 4.98%

Recoveries7 Cobra Health (294,632.56) (195,282.13) (185,837.51) 126.70% -33.72% -4.84%8 Total Recoveries (294,632.56) (195,282.13) (185,837.51) 126.70% -33.72% -4.84%

9 Net Cost 59,191,823.64 58,844,516.15 61,792,507.25 -3.79% -0.59% 5.01%

University Commitment:10 Yearly Defined Contribution Rate 12,285.00 12,285.00 12,285.00 0.00% 0.00% 0.00%11 Average number of employees 3,975 3,921 3,798 -3.38% -1.36% -3.14%12 University Obligation 48,832,875.00 48,169,485.00 46,658,430.00 -3.38% -1.36% -3.14%13 University Defined Contribution - % of net costs 82.50% 81.86% 75.51% 0.43% -0.78% -7.76%14 University obligation- to meet floor percentage 296,338.62 83,018.24 4,011,425.95 -43.42% -71.99% 4731.98%15 Total University obligation 49,129,213.62 48,252,503.24 50,669,855.95 -3.79% -1.78% 5.01%16 Total University obligation minimum- % of net costs 83.00% 82.00% 82.00%

17 UA obligation as percentage of total cost 82.59% 81.73% 81.75%18 UA obligation as percentage of total net cost 83.00% 82.00% 82.00%

19 Employee Recovery Needed (before PY adj's) 10,062,610.02 10,592,012.91 11,122,651.31 -3.79% 5.26% 5.01%20 Employee cost (before PY adj) as % of total cost 16.92% 17.94% 17.95%

21 Employee cost (before PY adj) as % of total net cost 17.00% 18.00% 18.00%

Prior Year Adjustments22 Prior Year Adjustments - - - 23 Net (Over)Under Recovery from prior FY 2,965,292.81 (980,914.96) (2,224,467.47) 24 Total Prior Year Adjustments 2,965,292.81 (980,914.96) (2,224,467.47) NA NA NA

25 Net Employee/Dependent Recovery Needed 13,027,902.83 9,611,097.95 8,898,183.84 26.53% -26.23% -7.42%

26 Employee Recovery Received (7,642,894.78) (6,541,815.52) (6,904,812.29) 95.87% -14.41% 5.55%27 Spouse/Dependent Recovery Received (6,365,923.01) (5,293,749.90) (4,974,627.72) 85.66% -16.84% -6.03%28 Wellness Rebate 1,580,208.90

29 Total Recovery (14,008,817.79) (11,835,565.42) (10,299,231.11) 91.10% -15.51% -12.98%

30 Total (Over) Under Recovery (980,914.96) (2,224,467.47) (1,401,047.27) -133.08% 126.77% -37.02%

31 Employee cost (after PY adj) as percentage of total cost 21.90% 16.28% 14.36%32 Employee cost (after PY adj) as percentage of total net cost 22.01% 16.33% 14.40%

33 Employee Headcount less Opt-outs 3,975 3,921 3,798 -3.38% -1.36% -3.14%

34 Yearly Health Claims Cost Per Employee 13,674.48 14,097.78 15,302.27 -0.13% 3.10% 8.54%35 Yearly Total Cost Per Employee 14,965.15 15,057.33 16,318.68 -0.14% 0.62% 8.38%

36 Participants 9,003 8,798 8,436 -5.46% -2.28% -4.11%37 Yearly Health Claims Cost Per Participant 6,037.55 6,282.95 6,889.28 2.07% 4.06% 9.65%38 Yearly Total Cost Per Participant 6,607.40 6,710.59 7,346.89 2.06% 1.56% 9.48%

9/22/2015 3:02 PM

194646

Additional Resources

The Health Care Accounting website contains documents that explain the health care accounting process as well as information on past years’ actual health care costs.

http://www.alaska.edu/benefits/health-plan/health-care-accounting/

204747

L O C K T O N C O M P A N I E S

University of Alaska FY 15 Utilization & 2016 Post Enrollment Results

August 25, 2015

4848

FY 15 Utilization Results (7/1/2014 to 6/30/2015)

4949

Premera- Medical

5050

3

Premera Medical – Inpatient & Outpatient

Inpatient

− Paid claims per member per month (PMPM) for inpatient services increased 18% from $78 for FY 14 (7/13-6/14) to $92 for FY 15 (7/14-6/15) and is above the Premera norm of $83

− The average length of stay for inpatient services decreased from 4.7 days for FY14 to 4.3 days for FY 15 and is below the Premera Norm of 4.9 days

− Days per 1,000 members increased 18% from 204 in FY 14 to 240 in FY 15

− Admissions per 1,000 members increased from 44 for FY 14 to 52 for FY 15

− Paid claims per admission decreased slightly from $21,331 for FY14 to $21,241 FY 15 and is above the Premera norm of $19,470

Outpatient

− Paid claims PMPM for outpatient services increased from $92 for FY 14 to $97 for FY 15 and was just above the Premera Norm of $96

− Outpatient services per 1,000 members increased from 3,759 for FY 14 to 4,149 for FY 15 and was above the Premera Norm of 3,713

− Paid claims per service decreased from $294 for FY 14 to $283 for FY 15 and was below the Premera norm of $309

Norm is based on Premera’s Alaska large group book of business 5151

4

Emergency Room

− ER paid claims per visit increased 5% from $1,518 for FY 14 to $1,591 for FY 15, and was above the Premera Norm of $1,347

− Visits per 1,000 members for ER services were stable from 142 in FY 14 to 145 in FY 15

Large Claims − The number of large claims decreased slightly from FY 14 compared to FY 15

78 large claimants over $100k for FY 15 − Largest claimant (Pneumonia) was $485,000 − $13,443,479 total paid in claims over $100,000

84 large claimants over $100k for FY 14 − Largest claimant (Single Liveborn) was $514,434 − $14,514,533 total paid in claims over $100,000

Premera Medical – Emergency Room & Large Claims

Norm is based on Premera’s Alaska large group book of business

5252

5

Norm is based on Premera’s Alaska large group book of business

Medical Utilization – FY 15 vs. FY 14

Utilization Category FY14 Q4 FY15 Q4 % Change over FY14 Q4

Norm

InpatientPaid Claims Per Member Per Month $78 $92 18% $83Admissions Per 1000 Members 44 52 18% 51Days Per 1000 Members 204 240 18% 253Average Length of Stay 4.7 4.6 -1% 4.9Paid Claims Per Admission $21,331 $21,241 0% $19,470OutpatientPaid Claims Per Member Per Month $92 $97 5% $96Visits Per 1000 Members 984 1,087 10% 929Paid Claims Per Visit $1,122 $1,079 -4% $1,235Services Per 1000 Members 3,759 4,149 10% 3,713Services Per Visit 3.8 3.8 1% 4.0Paid Claims Per Service $294 $283 -4% $309ER Utilization: Paid Claims PMPM $18 $19 7% $21ER Utilization: Visits Per 1000 Members 142 145 2% 190ER Utilization: Paid Claims Per Visit $1,518 $1,591 5% $1,347Professional ProviderPaid Claims Per Member Per Month $219 $226 3% $176Services Per 1000 Members 17,236 17,513 2% 15,927Paid Claims Per Service $153 $155 1% $132

5353

6

Large Claims Analysis – FY 14 vs. FY 15

Lockton would anticipate 42 claims over $100k, 13 claims over $200k, 6 claims over $300k and 3 claims over $400k

FY14 FY15Medical & Rx Plan Spend $51,379,437 $54,196,791Average Monthly Employees 3,947 3,821PEPM Cost $1,085 $1,182% Change Over Previous Fiscal Year 9.0%353.99% 403.15%Total Paid for Large Claimants (Over $100k) $14,514,533 $13,443,479# of Large Claimants (Over $100k) 84 78Average Large Claimant $172,792 $172,352% Change Over Previous Yr -0.3%

Without large claims $36,864,904 $40,753,312PEPM Cost $778 $889% Change Over Previous Yr 14.2%

28.2% 24.8%

71.75% 75.20%Large Claims above $100k as a percentage of Total Medical & Rx Claims

28.2%

FY14

24.8%

FY15

5454

7

Claimant Count

% of Total Claimants

Claimants per 1,000

% of Total Paid PMPM ¹ Claimant

Count% of Total Claimants Paid % of Total

Paid PMPM ¹ Claimants Per 1,000 PMPM

1,108 13.09 % 129.34 77.16% $406.79 1,038 11.90 % $38,773,278 75.47% $367.30 9.62 % 10.75%

475 5.61 % 55.45 59.52% $313.82 427 4.90 % $29,296,906 57.02% $277.53 14.24 % 13.08%

210 2.48 % 24.51 42.20% $222.47 176 2.02 % $20,731,013 40.35% $196.38 22.53 % 13.28%

110 1.30 % 12.84 30.87% $162.78 106 1.22 % $16,425,269 31.97% $155.60 6.57 % 4.62%

78 0.92 % 9.11 25.76% $135.82 84 0.96 % $14,514,516 28.25% $137.49 -4.64 % -1.22%

39 0.46 % 4.55 16.82% $88.70 43 0.49 % $9,580,772 18.65% $90.76 -6.86 % -2.26%

12 0.14 % 1.40 7.52% $39.63 13 0.15 % $4,119,104 8.02% $39.02 -5.21 % 1.57%

8,467 100.00 % 100.00% $527.23 8,721 100.00 % $51,378,799 100.00% $486.71 8.33%

7,359 86.91 % 22.84% $120.44 7,683 88.10 % $12,605,521 24.53% $119.41 0.86%

Claimants with Claims Current Period Prior Period % Change

Above Paid Claimants per 1,000

$10,000 $41,815,940 117.99

$25,000 $32,259,278 48.54

$50,000 $22,868,721 20.01

$75,000 $16,733,197 12.05

$100,000 $13,961,602 9.55

$150,000 $9,118,302 4.89

$250,000 $4,074,037 1.48

All Claims $54,196,791 N/A

All Claims excluding Claimants Above $10,000 $12,380,851 N/A

Claims Stratification – FY 14 vs. FY 15

FY 15 FY 14

Paid claims include Medical/Rx

5555

8

Top 25 Claimants – FY15 (July 2014 to June 2015)

# Diagnosis YTD Claims1 Pneumonia $485,0002 Neoplasm of Female Breast $482,6363 Single Liveborn $394,0334 Neoplasm of Female Breast $339,4305 Multiple Myeloma and Immunoproliferative Neoplasms $339,0706 Malignant Neoplasm of Brain $335,5317 Malignant Neoplasm of Lymph Nodes $333,7918 Curvature of Spine $295,1549 Neoplasm of Rectum $279,570

10 Myeloid Leukemia $278,27111 Neoplasm of Tongue $260,02912 Malignant Neoplasm of Colon $251,52213 Fracture of Pelvis $241,03214 Aneurysm $216,92715 Malignant Neoplasms of Lymphoid and Histiocytic Tissue $206,55016 Mental Health $203,58117 Cardiac Dysrhythmias $202,40518 Cardiac Dysrhythmias $201,09719 Malignant Neoplasm of Female Breast $199,31820 Diverticula of Intestine $197,85321 Malignant Neoplasm of Brain $197,20122 Benign Neoplasm of Brain and Other Parts of Nervous System $193,26223 Malignant Neoplasm of Trachea, Bronchus, and Lung $193,13724 Cardiac Dysrhythmias $192,94025 Asthma $191,416

Total $6,710,756

5656

9

Major Diagnostic Category – Medical Only

Major Diagnosis Category

Paid PMPM Total Paid Claims Percentage of Overall Total Paid PMPM Total Paid Claims Percentage of

Overall TotalMusculoskeletal System $77.87 $8,220,789.49 18.79% $91.52 $9,407,897.89 20.42%Health Status & Services $61.48 $6,490,325.61 14.83% $65.05 $6,687,268.61 14.51%Neoplasms $41.61 $4,392,439.77 10.04% $49.07 $5,044,098.65 10.95%Ill-Defined Conditions $31.11 $3,284,435.76 7.51% $31.71 $3,259,396.21 7.07%Injury and Poisoning $32.98 $3,481,879.46 7.96% $29.46 $3,028,829.97 6.57%Circulatory System $28.11 $2,967,573.81 6.78% $29.03 $2,984,081.60 6.48%Mental Disorders $19.15 $2,021,790.47 4.62% $23.98 $2,465,258.45 5.35%Nervous System $17.91 $1,890,354.98 4.32% $23.83 $2,449,289.70 5.32%Digestive System $26.54 $2,801,211.18 6.40% $23.11 $2,375,925.11 5.16%Genitourinary System $20.53 $2,167,474.81 4.95% $18.81 $1,934,042.81 4.20%Respiratory System $14.56 $1,536,948.67 3.51% $17.76 $1,825,666.92 3.96%Pregnancy and Related $13.02 $1,373,926.71 3.14% $17.03 $1,751,036.49 3.80%Endocrine, Metabolic and Immunity $11.53 $1,217,306.02 2.78% $11.67 $1,199,416.04 2.60%Skin and Tissue $5.12 $540,869.56 1.24% $4.56 $468,932.62 1.02%Congenital Anomalies $3.60 $380,475.13 0.87% $3.96 $407,325.92 0.88%Infectious and Parasitic $3.79 $399,717.37 0.91% $3.85 $396,254.12 0.86%Blood $4.20 $443,779.97 1.01% $2.15 $221,015.46 0.48%Perinatal $1.38 $145,611.26 0.33% $1.67 $172,095.40 0.37%Other $0.02 $1,620.87 0.00% $0.02 $2,321.23 0.01%Injury and Poisoning External Causes ($0.00) ($284.25) 0.00% $0.00 $120.00 0.00%Total $414.52 $43,758,247 100.00% $448.27 $46,080,273 100.00%

7/1/2013 - 6/30/2014 7/1/2015 - 6/30/2015

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Member cost share includes Medical/Rx/Dental

Member Responsibility

FY 15Allowed Charges $75,279,454Subrogation, COB, Etc. $3,380,627

Deductible $4,935,949 Copays $658,861 Coinsurance $7,573,451Member Responsibility $13,168,261Member Cost Share (% of Allowed Charges) 17.5%

FY 14Allowed Charges $72,685,668Subrogation, COB, Etc. $3,147,193

Deductible $4,836,371 Copays $874,361 Coinsurance $7,596,165Member Responsibility $13,306,897Member Cost Share (% of Allowed Charges) 18.3%

Employee Out of Pocket

Employee Out of Pocket

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Premera - Pharmacy

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Pharmacy Observations – FY14 and FY15

Premera has all pharmacy protocols in place for compound drugs, Hep C and new High Cholesterol drugs (premera.com/pharmacy) Sovaldi - Clinical Criteria: Please provide chart notes documenting genotype, viral

load, fibrosis score, previous therapies (if applicable) and current treatment plan. Chart Notes Required: YES Type of Requirement: Medical Necessity

The total gross costs decreased from FY 14 to FY 15 from $8,485,736 to $8,116,518 Overall number of scripts decreased 1.9% as did overall membership

The percent of mail order scripts/claims increased from 17.2% FY 14 to 18.5% for FY 15

The generic dispensing rate increased from 79.7% to 80.5% Total number of prescriptions decreased 1.9% in FY 15 from FY 14 from 68,905

to 67,630 Specialty drug costs increased 8.3% from FY 14 to FY 15

Specialty pharmacy cost increased as a percentage of total gross pharmacy costs from 25.3% in FY 14 to 38.1% in FY 15

11 out of the top 25 paid drugs are specialty drugs

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13

Cost FY14 Q4 FY15 Q4 % ChangeTotal Gross Cost $8,485,736 $8,116,518 -4.4%Total Net Cost $7,620,219 $7,282,942 -4.4%

Drug Mix% Single Source Brands 18.9% 18.2% -3%% Multi Source Brands 1.4% 1.3% -9%Generic Dispensing Rate 79.7% 80.5% 1%

UtilizationTotal Prescriptions 68,905 67,630 -1.9%% Retail Prescriptions 82.8% 81.5% -2%% Mail Prescriptions 17.2% 18.5% 7%

SpecialtySpecialty Total Gross Cost $2,850,795 $3,088,813 8.3%Specialty % of Total Gross Cost 25.3% 38.1% 50%

Pharmacy FY14 to FY15 Comparison

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14

11 out of the top 25 are Specialty Drugs

Top 25 Drugs by Plan Cost

Rank Drug Name Specialty Drug Chapter Plan Cost Patients1 HUMIRA Yes Miscellaneous Rheumatological Agents $417,949 172 TECFIDERA Yes Miscellaneous Neurological Therapy $325,823 93 HARVONI Yes Miscellaneous Antivirals $252,356 34 ENBREL Yes Miscellaneous Rheumatological Agents $249,467 115 DULOXETINE HCL No Antidepressant Agents $191,464 1006 ABILIFY No Antipsychotics $156,362 287 CRESTOR No Lipid/Cholesterol Lowering Agents $132,935 888 REBIF Yes Interferons $119,443 39 LANTUS SOLOSTAR No Insulin Therapy $108,200 47

10 COPAXONE Yes Miscellaneous Neurological Therapy $107,428 211 NEXIUM No Proton Pump Inhibitors $106,316 9312 TRUVADA No HIV/AIDS Therapy $87,894 713 XENAZINE Yes Miscellaneous Neurological Therapy $84,448 114 ENOXAPARIN SODIUM Yes Heparin $83,801 2915 RESTASIS No Miscellaneous Ophthalmologics $83,582 6616 NOVOLOG No Insulin Therapy $70,821 2017 LANTUS No Insulin Therapy $69,709 2018 REVLIMID Yes Miscellaneous Antineoplastic Drugs $67,406 119 HUMALOG No Insulin Therapy $65,405 3020 ANDROGEL No Androgens $61,612 2021 SYMBICORT No Miscellaneous Pulmonary Agents $61,562 7122 LYRICA No Anticonvulsants $61,196 2423 KUVAN Yes Miscellaneous Agents $58,724 124 AVONEX Yes Interferons $56,840 125 DULERA No Miscellaneous Pulmonary Agents $53,800 61

$3,134,544 753Total

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Top 25 Drugs by Script Count

Drug Name Specialty Drug Drug Type Rx Count Member Count Total Net PaidLISINOPRIL N Generic 1,536 360 $3,525LEVOTHYROXINE SODIUM N Generic 1,492 342 $20,285ATORVASTATIN CALCIUM N Generic 1,418 338 $30,495HYDROCODONE-ACETAMINOP N Generic 1,163 702 $4,816OMEPRAZOLE N Generic 827 239 $3,320FLUTICASONE PROPIONATE N Generic 820 438 $6,106ESCITALOPRAM OXALATE N Generic 805 195 $21,775MONTELUKAST SODIUM N Generic 797 228 $44,334SYNTHROID N Brand 770 132 $5,208HYDROCHLOROTHIAZIDE N Generic 734 185 $2,185AZITHROMYCIN N Generic 728 604 $1,713BUPROPION XL N Generic 725 166 $24,589ZOLPIDEM TARTRATE N Generic 680 207 $648AMOXICILLIN N Generic 657 550 $400METFORMIN HCL N Generic 632 168 $2,472SERTRALINE HCL N Generic 625 138 $4,294AMLODIPINE BESYLATE N Generic 622 137 $3,808OXYCODONE-ACETAMINOPHE N Generic 611 381 $11,475SIMVASTATIN N Generic 592 140 $7,840ALPRAZOLAM N Generic 583 208 $598LOSARTAN POTASSIUM N Generic 554 132 $8,726VALACYCLOVIR N Generic 537 235 $27,829FLUOXETINE HCL N Generic 526 117 $6,771AMOX TR-POTASSIUM CLAV N Generic 508 444 $3,803PROAIR HFA N Brand 483 323 $16,867

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Reduce compound drug threshold from $200 to $50

Exclude Non-Sedative Anti-Histamines

Investigate Mandatory Centers of Excellence (Blue Distinction) Facilities for Hip, Knee and Back

Incentive for Medical Travel Support Benefit

Increase visibility of Best Doctors for 2nd opinions through integration with Premera (Vendor Summit) Cancer diagnosis/Musculosketal

Investigate on-site clinic (Use of University PA Program) Premera projects/deals with other clinics

Standalone kiosks

50% coinsurance for out-of-network services

Communications on preventive exams/cancer screenings

Plan Opportunities

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FY 16 Post Enrollment Analysis

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FY 16 Changes & Programs

CDHP deductible increased from $1,250 to $1,300 (Compliance)

Generic Preventive drugs on PV1 list covered 100%

750 Plan and HDHP plan Rx 4th tier added for Specialty drugs at $100

750 Plan and HDHP plan Rx copays increased to $10/$30/$60/$100 from $5/$25/$50/$50

Brand name PPI drugs no longer covered – generic only

Premera Telemedicine “Virtual Care” program added

Out-of-Network paid at 125% of Medicare from 80th percentile of billed charges

Implemented Patient Care for Price Transparency and Advocacy

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FY 16 Enrollment & Costs

Enrollment

Enrolled headcounts decreased 3.5% from June 2015 to August 2015

750 Plan enrollment decreased 9.4%

HDHP Plan enrollment decreased 0.9%

CDHP Plan increased 3.4%

Based on headcount shifts top line estimated budget reduction of $2,616,400 and contributions reduced by approximately $775,300 (does not include estimated wellness credit)

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FY 16 Enrollment & Costs FY 16 Estimated Cost FY16 Estimated Cost

FY16 June 2015 Headcounts August 2015 Headcounts June Headcounts August Headcounts750 Plan EE $837.72 569 519 $476,663 $434,777ES $1,663.30 369 335 $613,758 $557,206EE + 1 CH $1,250.51 122 115 $152,562 $143,809EE + 2 CH $1,580.74 57 52 $90,102 $82,198EE + 3 or more CH $1,828.41 24 23 $43,882 $42,053EE + SP + 1 CH $2,076.09 130 118 $269,892 $244,979EE + SP + 2 CH $2,406.32 140 118 $336,885 $283,946EE + SP + 3 or more CH $2,653.99 77 68 $204,357 $180,471Total 1,488 1,348 $2,188,100 $1,969,438HDHPEE $770.26 590 586 $454,453 $451,372ES $1,528.38 320 315 $489,082 $481,440EE + 1 CH $1,149.32 104 115 $119,529 $132,172EE + 2 CH $1,452.56 58 58 $84,248 $84,248EE + 3 or more CH $1,680.00 20 18 $33,600 $30,240EE + SP + 1 CH $1,907.43 177 174 $337,615 $331,893EE + SP + 2 CH $2,210.68 207 201 $457,611 $444,347EE + SP + 3 or more CH $2,438.12 112 107 $273,069 $260,879Total 1,588 1,574 $2,249,208 $2,216,591CDHP w/HSA EE $703.52 259 264 $182,212 $185,729ES $1,394.91 90 87 $125,542 $121,357EE + 1 CH $1,049.22 38 38 $39,870 $39,870EE + 2 CH $1,325.77 17 24 $22,538 $31,818EE + 3 or more CH $1,533.18 7 8 $10,732 $12,265EE + SP + 1 CH $1,740.60 92 99 $160,135 $172,319EE + SP + 2 CH $2,017.15 101 102 $203,732 $205,749EE + SP + 3 or more CH $2,224.57 52 56 $115,678 $124,576Total 656 678 $860,439 $893,685

3,732 3,600 $5,297,748 $5,079,714$63,572,972 $60,956,574

$17,035 $16,932

- Overall headcounts decreased 3.5% EE Contributions EE Contributions- 750 Plan headcounts decreased 9.4% $14,071,691 $13,296,413- HDHP Plan headcounts decreased 0.9%- CDHP Plan headcounts increased 3.4%- Overall gross budgeted cost decreased 4.1%- PEPY costs decreased 0.6%- FY 16 Employee Contributions do not include Estimated Wellness Credit of $1,129,800

Funding Rates

Monthly TotalAnnual Total

PEPY

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FY 16 Enrollment Summary

750 PlanFY 15 FY 16

Plan Name 750 Plan 750 Plan Change % Change# of Employees 1,488 1,348 (140) -9.4%

Decreased 140 employees 20 moved from HDHP plan (add)7 moved from CDHP Plan (add)78 went to HDHP Plan (deduct)12 went to the CDHP Plan (deduct)

From FY 15 to FY 1692 dropped from the census who were enrolled in the 750 plan (deduct)15 added to the census who enrolled in the 750 plan (add)

HDHPFY 15 FY 16

Plan Name HDHP Plan HDHP Plan Change % Change# of Employees 1,588 1,574 (14) -0.9%

Decreased 14 employees 78 moved from 750 Plan (add)14 moved from CDHP (add)20 went to 750 Plan (deduct)36 went to CDHP (deduct)

From FY 15 to FY 16 86 people dropped from the census who were enrolled in the HDHP (deduct)36 people added to the census who enrolled in the HDHP (add)

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FY 16 Enrollment Summary

CDHPFY 15 FY 16

Plan Name CDHP Plan CDHP Plan Change % Change# of Employees 656 678 22 3.4%

Increased 22 employees 12 moved from 750 Plan (add)36 moved from HDHP (add)7 went to 750 Plan (deduct)14 went to HDHP (deduct)

From FY 15 to FY 16 28 people dropped from the census who were enrolled in the CDHP (deduct)23 people added to the census who enrolled in the CDHP (add)

Opt-OutsFY 15 FY 16

Opt-outs Opt-outs Opt-outs Change % Change# of Employees 717 696 (21) -2.9%

624 continued Waivers from FY 15 to FY 1672 New waivers for FY 16

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Appendix

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Claimant Paid Claims1 Single Liveborn $514,4342 Fracture of Tibia and Fibula $354,7973 Malignant Neoplasm of Colon $336,0114 Malignant Neoplasm of the Anus $291,4505 Chronic Ischemic Heart Disease $311,2966 Malignant Neoplasm of Trachea, Bronchus, and Lung $305,0157 Neoplasms of the Cranial Nerves $306,9968 Malignant Neoplasm of Female Breast $314,0189 Back Surgery $287,054

10 Gastroparesis and Paralytic Ileus $267,58011 Malignant Neoplasm of Esophagus $310,91812 Spondylothisthesis $249,43413 Perforation of Intestine $236,82414 Malignant Neoplasm of Trachea, Bronchus, and Lung $260,43215 Malignant Neoplasm of Prostate $218,47116 Malignant Neoplasms of Lymphoid and Histiocytic Tissue $259,12117 Fracture of Vertebral Column without Mention of Spinal Cord Injury $210,25618 Aortic Aneurysm $200,44319 Acquired Hemolytic Anemias $195,85520 Osteoarthrosis $194,92321 Malignant Neoplasm of Female Breast $217,70322 Malignant Neoplasm of Uterus $189,20123 Intervertebral Disc Disorders $175,65124 Malignant Neoplasm of Stomach $197,28925 Malignant Neoplasm of Trachea, Bronchus, and Lung $178,114

$6,583,284

Top 25 Claimants – FY14

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Medical Utilization Definitions

Contract Months – Number of enrolled employees for a 12 month period

Medical Total PMPM – Total medical cost on a per member per month basis

Inpatient – Services provided to patients who are hospitalized

Outpatient – Hospital based services where the employee is not admitted

Professional – Primary Care or Specialist Care Physician services

Average Contract Size – The average number of dependents (Spouse and Children) for each enrolled employee

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The Major Diagnostic categories are aligned with the major sections of the ICD9-CM. In general, categories 780-796 include the more ill-defined conditions and symptoms that point with perhaps equal suspicion to two or more diseases or to two or more systems of the body, and without the necessary study of the case to make a final diagnosis. Practically all categories in this group could be designated as "not otherwise specified," or as "unknown etiology," or as "transient."Examples: Fever, Convulsions, Chest Pain, Abdominal Pain.

Other

The Major Diagnostic categories are aligned with the major sections of the ICD9-CM. The “Other” category consists of claims with diagnoses that don’t map to the ICD9-CM, mostly Rx and Dental claims. Excluding those benefits from the Benefit checkbox list will usually reduce “Other” to a negligible amount.

Also known as "V-Codes" (i.e., V70.0) Usually used as a secondary diagnosis, but sometimes appears in the primary. Full details available in the ICD9 diagnosis book. General Medical Examination is common1. Non-sick persons encountering the system (donors, family doc counseling, vaccines, etc)

2. Sick person encountering the system for treatment of a known (ongoing) disease or injury.

3. When a circumstance or problem is present that influences the patient's health, but isn't itself an illness (personal or family history health hazards, circumstances related to reproduction and development, etc)

Injury & Poisoning Factures, Wounds, Burns, Poisoning by Drugs, Medicinal and Biological Substances (DX Code 800 - 999)Factures, Wounds, Burns, Poisoning by Drugs, Medicinal and Biological Substances (DX Code E800 - E999)Transport accidents (E800-E848) include accidents involving:aircraft and space craft (E840-E845)watercraft (E830-E838)motor vehicle (E810-E825)railway (E800-E807)other road vehicles (E826-E829)

Injury & Poisoning External Causes

Ill Defined category

Health Status and Services

Major Diagnostic Code Definitions

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Agenda Campus Safety Committee

September 4, 2015 ADM 204

9:00 to 10:00am

Dial in for Community Campus Members This phone number is new but the PIN is the same.

866-832-7806 Participant PIN 3786372 New Business:

• Campus Disruption • Campus Nighttime Safety Walk

Old Business:

• Standing Reports:

• Facilities and Campus Services o Facilities Planning & Construction – Chris Turletes o Facilities Operations – Tom Sternberg o Environmental Health & Safety – Chris Turletes

Emergency Management – Ron Swartz • Student Development – Dewain Lee • University Police – Brad Munn

Area Updates Around The Table and Community Campuses

Committee meets 3 times each year; usually but not always in September, December, and May. The committee will meet sooner and more often if needed.

The next Committee Meetings are tentatively scheduled for

• December 4, 2015 in LIB 302A • May 6, 2016 in LIB 302A

9:00 to 10:00am

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Campus Safety Committee Meeting

September 4, 2015

Call to order 10:01

Chris Turletes, Emily Woodhead, Karen Haddock, Dewain Lee, Johnny Templeton, Tom Sternberg, Lou Nagy, Patti Wilson, Sarah Henning, Mark Fitch, Brad Munn, Heather Pawlak, Amanda Kookesh, Alicia O’Grady, Ryan Henne, Tom Hendrix, Heath Franklin, Erick Blomskog, Cody Lewis, Drew Baker, Erick Blomskog, Ian Bushell, Steve Shiell

Does anyone have new business to add to the agenda? None

New Business

Campus Disruptions

• Most loose ends tied up • Wells Fargo lower level will be back in service in the next week to ten days (mid to late

September). • Working on the central lot this weekend, installing a test rubberized concrete to test for the

ENGR department. • Storm drain realigning. • After the Engineering Building opens, there will be a sidewalk built from the ANSEP building to

the SU. Work will begin in mid-September.

Campus Nighttime Safety Walk – Thursday Oct. 15. Meet 7 PM in ADM 204 to receive assignments and break into groups to cover campus and other buildings in the Anchorage area. Usually complete around 9 to 9:30. We invite anyone to join.

Other new business?

• None

Old Business

• None to discuss

Standing reports

• Chris Turletes. - PPT presentation with applicable safety information ; will send to community campuses

• Mallard lane in the middle of reconstruction. • Storm drain work continues. • UAA’s Safety record is best of UA, but there is always room for improvement. • Planted over 3000 trees or seedlings. About 3,000 short of our goal of 20,000.

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• American lion added to campus this year as part of the re renewal of the natural sciences building.

• In mid-summer there was a flood in the AAC during a system test. It has been cleaned and repaired.

• Last Spring on the campus safety walk, there were 22 camps found on UAA property. o Some were in the woods and some were close to buildings. o 6 or so camps were occupied. o Camps were cleaned and arrests were made. o Seedlings were planted to attempt to prevent future camps.

• Lion installation slides.

ENGR projects

• Spine construction work is complete, labs are open for students. • Garage is moving along. • The bridge pipe installation went well and the bridge is now open.

o Furnishings will come at the end of September. o There is a coffee shop on the second floor on the Engineering side.

• Continue realigning storm drains o Process started last year and will continue into next spring.

Diplomacy-Sold Diplomacy and moved those offices to 1901 Bragaw

• Remodeling on a tight budget. • Parking lot work. • Condenser on roof being installed.

Wells Fargo –focused on electrical and mechanical upgrades

• Fire system upgrades. • Ice system, ice-making equipment. • Remodeled the rec spaces, all-purpose studio; heavy weight room. • Should open around Sept. 17th.

Parking Lot lights switched over to LED lights

• Funded by a Facilities fee from last spring.

ADT Roofing, temporary roof; work done over the summer.

SMH

• Space remodeling. • A new math emporium for self-paced learning.

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GHH

• Welding lab cleaned up. • Worked on Paint, ventilation, and heating. • Removed unused equipment.

PSB

• Old nursing wing moved to HSB,; temp staff offices for displaced offices in BMH. • Moved the Prep development staff into PSB. • Space will be transformed for Pharmaceutical school.

o First staff will arrive in January. o First Students will arrive next fall.

Housing spruce up

• Deferred maintenance; painted MAC housing. • Residence halls will get kitchens and other additional work such as flooring.

Bookstore remodel

• The Bookstore will remain open during the remodel. • Should be completed around winter break.

Tanaina space

• Scheduled for renovation next spring. • Hope to have all new departments settled in the building by next year.

LIB

• North entrance work to begin next fall. • Installing an arctic entry. • Eventually there will be a multi-story atrium and other impressive renovations.

Budget impacts

• Custodial changes. o Transitioning to daytime cleaning in common spaces during the day. o You will get to know the custodians. o This saves money on lights early in the morning and late in the evening.

Safety

• 2015 injury rate slide. • Our rates are low compared to the rest of the system.

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• Last year’s rate was .7 and tracking similarly for this year.

Events

• Mallard Road opens the week of the 21st (weather dependent). • Evacuation drills are taking place this week.

o Karen – nearly done with them. o BOB had a real evacuation drill so we didn’t have to drill that one. o Community campuses evacuation drills?

Kenai postponed due to heavy rain, but will reschedule. MatSu will do theirs soon. Valdez scheduled for next Friday at 9:30 AM.

• ENGR Grand Opening Sept 10th, all are welcome for the ceremony. • Campus Safety Walk is on the 15th and the predicted first snow is 23rd (laughing).

Tom Sternberg – Maintenance & Operations

• F&CS in fall schedule 7 to 7 & weekends, standby person available. • Elevator inspections are ongoing, very through inspections of 42 units. • Fire system inspections are complete, as are Fire compression systems.

o Next checks scheduled May 2016. • Operations is preparing for winter mode. Millennium system (door card swipes) is moving.

toward interface with exterior doors.

Heather Pawlak reporting for Glenn E. Brown - Operations Report

• Grounds and Landscaping. o Ice melt is on order and gravel is on site. o Tire change overs are pending. o There will be minors on campus beginning Sept 18th for tree tours.

• Shuttle o No major issues, cleaned and readied for semester start. o Charter services picking up. o Business as usual.

• Any questions for Tom or Heather? o Will there be a campus loop going in the opposite direction?

The campus loop is large and we miss riders, so we made a quick connect from the bookstore to housing so students can bounce back and forth more easily. No one wants to ride a bus for 30 minutes when they can walk in 15.

Environmental Health and Safety

• EMS – Ron’s report: Safety posture is good. • Doug’s staff has been diminished.

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o One employee retired voluntarily, and two other employees found work elsewhere. o Doug and Ron are now pretty busy. o K-9 Demonstration.

• Karen Haddock – Sept 17th UPD Auxiliary o Help with less essential issues that don’t need an officer’s attention, and we also

produce demonstrations. o Search & Rescue K-9 Demo for our first meeting of the year. o There may be another campus C Cert training this winter.

• Earthquake Drill o September 15th there is an earthquake drill as well as the campus safety walk. o Get under that desk and hang on!

Origami Claims System Presentation by Patti Wilson

o The Origami system went live last year. o Anyone can log on if they have a UA password & ID, including students, to report and incident. o It’s recommended that an employee and manager submit a report together so information is

correct. o Chris Turletes: Logged in – walking through submitting an incident.

Unsafe condition report – Example – need to clear a tree away from the trail. Report damaged UA property – damage to our facilities. Damaged UA vehicles including rentals or non-UA vehicle.

o Submissions are routed very quickly and allows response possibly within hours. o Reports must be submitted within hours to receive workman’s compensation, we recommend

the employee sit down with their employers to ensure everything is done correctly. o For the persons who need to save details of the claim.

Please keep a screen shot because when you hit submit you can no longer access the claim. We’re working on this issue.

Drew @ KPC. Our director expressed concern about this process, because he may receive a phone call someday about an incident he’s not aware of. Is there any way to have an email sent that gives him a heads up so he’s prepared to answer any questions? We can provide automatic emails. Send Doug Markussen and Patty Wilson an email and this can be set up.

Drew @ KPC. Are either of these reports set up to cover reports of vehicles in parking lots? Yes – You might select damaged non-ua vehicle. We wouldn’t have coverage

but would allow us to contact that person about the issue. Drew Baker @ KPC. Injury of non-ua employee: if treatment is not sought do we need

to follow up with our own report? (For example, a student shows up at the health clinic who slipped and fell. The clinic wants to call for medical assistance and the student refuses, should we report?)

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We’d leave it up to your discretion unless it’s a minor. • Drew @ KPC--Would lean toward reporting everything because then

you can track trends. o Patty agrees. Excellent point.

Chris T. - What happens if you start a report but get pulled away in the middle of it? Patty. There is a save button but it needs evaluation and testing.

Student Development – Dewain Lee:

• Bridget Dooley is the Title IX Coordinator now. o We have two new people on campus to respond: Robbin Clausen and Jessica Stillwell.

They may contact many around the table just to get acquainted.

Safety – Health Franklin:

• 500 flu vaccines will be in by next Friday, and we are on track to receive them on time this year.

Safety Awareness Week – SafeTember.

• Amanda Murdock - Safety week is the 3rd week of September. o RAD classes by UPD in Commons. o Cooking safety program. o Spice (the drug) awareness. o Resource fair at the end of the month.

• Ryan Henne - Signage examples passed around the table.

UPD- Brad Munn:

• Annual security report is being compiled. • Violence against Women Act, Save Act – must report all incidence or domestic and dating

violence and assault, and staking incidents. We already report these incidents, but any violation of the new law found in an audit will enact a $35,000 fine.

• Must contact other departments and APD for information on any incidents what occur on our campus.

• Assigned officers to dorms for student support, and officers must conduct 2 activities per semester with their dorms.

• AAC Events - AFN event. Few security issues, the event went smoothly. • Normal training took place.

o summer fire arms training, o RAD class in September.

We are trying to make it easier to take this class.

Area Updates

• MatSu – Invite everyone to Sept 19th Safety Expo.

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o Normal out here. o Getting ready for semester.

• Kenai – nothing new to report. • PWSCC – nothing new to report. • Kodiak – nothing new to report.

Around the table

• Access issues such as uneven pavement. • Restroom signs for people with low vision. • Tom Hendriks – there is no link to autism in flue shot.

o Shots take weeks to take effect. o For older folks the statistics are pretty overwhelming in support of getting the shot.

• Sarah – Online calendar is there for your use, to report important events. There are instructions but please call if you have questions.

• Chris – can we post a G&G announcement from info today? Need more info. o Dewain will get info to her.

• Mark Fitch – Bike Racks have disappeared, which has caused an overflow of bikes locked in unusual areas causing a safety issue.

o Chris – we’ll put some back over there. • Mark – question on homeless campus. Are we under state restrictions for getting rid of stuff?

o Chris - yes. We give them a notice for 15 days, and then are legally allowed to move them.

• Sarah – were any in those campus students? o Chris – yes two looked like there were, but only in unoccupied camps.

• Mark – Faculty questions about newly renovated spaces. o A lot of glass on conference rooms leaves those inside feeling vulnerable. Also glass

office doors can leave those in a confidential situation feeling vulnerable. For those changing clothes, that can’t happened behind glass.

o UAV quadcopter in operations near UAA. They were in compliance with every law that I’m aware of. It was young people and the thought it was neat. Can see copter races that may not end well if they’re near our buildings. Chris- We do need some form of policy about that.

The next Committee Meetings are tentatively scheduled for

• December 4, 2015 in LIB 302A • May 6, 2016 in LIB 302A Both at 9:00 to 10:00am

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Ron Swartz, Emergency Manager UAA Environmental Health & Safety and Risk Management Support

3211 Providence Drive ULA101 Anchorage, AK 99508 (907)786.1149 [email protected]

9/4/15 UAA Campus Safety Committee Report- Emergency Management

1. Emergency Supplies Buckets program- 100 waterproof buckets of crisis supplies were created by collecting old Safe Room buckets and adding bleeding control dressings, nitrile gloves, work gloves, and eye protection. Perishables (bottled water and snacks) were eliminated. One bucket per floor per building was distributed during the summer months, and additional supply buckets are being deployed to community campuses.

2. Gave Training- CPR/AED and First Aid courses were conducted to various Anchorage employee groups

Front Desk Security/Active Shooter training was presented during Development Day

Two days basic training Kenai campus- Campus Community Emergency Response Team (CCERT)

One day FEMA workshop “ICS-EOC Interface”

3. Exercises of Emergency Plans-

May 2: two academic classes wrapped up their semester by taking over the UAA Emergency Operations Center for half a day and simulating the coordination of a response to an earthquake and tsunami at the Valdez campus & community. GIS technology was tested and found to be a very useful tool accessible to EOC staff

June 5: tested Informacast emergency paging system over VoIP telephones (Anchorage campus)

August 4: tested Informacast emergency paging (Kenai, Kodiak, Palmer, Valdez campuses)

August 5: tabletop exercise- State multiagency disaster behavioral health

August 12: tested Informacast emergency paging (Homer campus)

Aug 31-Sept 4: annual evacuation drills of academic & office buildings (Anchorage campus)

Ongoing: planning for terrorist-based scenario Active Shooter, Cyber Attack as part of state-wide Alaska Shield 2016 full scale exercise (March & April exercise play on Anchorage campus)

UPCOMING: 9/15/15 UAAlerts test (all emails, telephones, speakerphones)

9/17 Alaska Crisis Response Canine demonstration (Alaska Police & Fire Chaplaincy) for UPD Auxiliary

10/8-9 Two days training Kodiak campus- Campus Community Emergency Response Team (CCERT)

10/15 Great Alaska ShakeOut earthquake drill 10:15am, and Nighttime Safety Walk 7:00pm.

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Mission Statement Development Committee September 23, 2015 Staff Council The Mission Statement Development Committee was charged with combining and updating the mission statements from APT and Classified Councils to create a new Staff Council mission. The committee met on Tuesday, September 22, 2015 to draft a mission to share with Staff Council. Dr. Ryan-Jasen Anders Henne, Director of Residence Life, led the committee through a mission statement development workshop during which committee members went through a series of steps to come up with a draft mission statement. For reference, here are the mission statements from the University, APT Council and Classified Council: UAA The mission of the University of Alaska Anchorage is to discovered and disseminate knowledge through teaching, research, engagement, and creative expression. Located in Anchorage and on community campuses in Southcentral Alaska, UAA is committed to serving the higher education needs of the state, its communities, and its diverse peoples. The University of Alaska Anchorage is an open access university with academic programs leading to occupational endorsements; undergraduate and graduate certificates; and associate, baccalaureate, and graduate degrees in a rich, diverse, and inclusive environment. APT Council The APT Council plays a vital role at the University of Alaska Anchorage. The mission of the Council is to serve as a center for input and dissemination of information. The Council provides opportunities for concerns and recommendations to reach the appropriate channels for consideration. APT membership is comprised of representatives of the university staff elected by the Council membership. Classified Council The mission of the Classified Council is to serve as the voice of classified staff, representing and advocating their concerns throughout the University community. The Council is a resource for inquires and requests from employees. Classified Council strives to engage and educate classified employees and make them an integral part of the University community.

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Dr. Henne shared with the committee best practices in regards to mission statement development, including:

1. Mission statements should ideally be one sentence (not a run-on sentence though), but at most two sentences.

2. Mission statements should accurately reflect the purpose of an organization. An outsider should be able to read your mission statement and know exactly what your purpose is as an organization.

3. Mission statements are generally good for about 5-10 years. They should then be re-evaluated to ensure they accurately reflect the current purpose and goals of the organization.

4. It is ok to include aspirational statements in your mission if you are actively seeking to steer the organization in that direction in the next 5 years.

5. The mission statement should demonstrate congruence with the larger mission of the University.

6. Lists within a mission statement generally start with the most important item first to give emphasis to the main function of an organization.

To start the process, the committee identified three main functions that Staff Council serves:

1. The dissemination of information to staff 2. Representing concerns of staff to the leadership of the University 3. A consulting body for University leadership to tap for feedback and input on

decision-making With these main functions and best practices in mind, the committee members each drafted a mission statement. These statements were then combined and refined through several draft stages. Ultimately, the committee landed on the following statement as a draft proposal for Staff Council to Consider: Staff Council Mission Statement Our mission is to support staff by serving as the primary connection between staff and University leadership, providing a venue to participate in the governance process, and the dissemination of timely information.

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Considerations The committee went through several drafts when developing this mission statement. The following items were considered in this process:

1. The committee felt strongly that the statement should be one sentence. This falls in line with best practices, and makes the statement memorable and more impactful.

2. The committee chose the term “primary connection” since Staff Council is the most appropriate way for staff to participate in the governance of the University. Other words considered were “bridge” or “conduit.” The committee decided that bridge was too passive and conduit was too scientific.

3. The committee liked the idea of providing staff with a venue for participation. At first, the committee considered the language of “giving a voice to staff.” This was decided against since staff members have a voice already, but they need a venue to use that voice. The committee also liked the focus on participation as opposed to a venue for staff to voice concerns. Staff Council does much more than complain or voice concerns. The committee felt that the word “participation” more accurately reflects what the governance process looks like.

4. The committee used the word “timely” in the final piece of the statement to emphasize that communication with staff ideally reaches them well in advance of a decision being made. While that has not been the practice always with University leadership, this was an aspirational piece the committee wanted to highlight in the mission statement. Communication has also been a long-standing goal for the Council so the committee wanted to pay homage to that.

Recommendations The committee would like to make the following recommendations:

1. Feedback will be solicited from the Council on the draft mission statement. The committee would then recommend that the draft be updated by the committee and resubmitted to the Council after incorporating feedback.

2. The committee also recommends the development of future committees to draft a vision statement and core values for Staff Council. This will help guide the Council as it continues to establish its presence at UAA.

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Staff Council Communications Goal Communications Committee: Marie Williams & Brenda Levesque Friday, September 25, 2015 How can UAA provide better communications to their employees? What is the flow of information within the University? Examine how information is channeled within the University system right now. How can that be improved? Communications is fragmented with different pieces of information coming from different directions and there is no one method for relaying messages. Streamline by having everything come from one place and determine the best way to get the word out? Does all faculty information flow through Governance? What is the flow for Formal Announcements? Announcements from the Chancellor? Do those go through Governance or University Advancement? Chancellor’s webpage includes link to “Case Notes”. The most current one there is dates February 2015. Who manages the University email contact lists? Who manages the Green & Gold or Seawolf Weekly email contact list? Who manages the [email protected], the Anchorage-Community-DL, the [email protected], the UAA-Faculty-Dynamic, the UAA-APT-dyn, the UAA-Classified-dyn (now likely Staff Council) – is this managed by University Advancement, the list for Full Council of Deans & Directors??? Should UAA have a position within University Advancement, University Relations, or in the Chancellor’s office who is responsible for “The UAA Voice” like Monique Musick? Someone who could serve as the conduit of information needed to be shared with all staff. This would include procedural and process changes. Could we meet with the staff of University Relations to find out more about what they do? They have Writer/Public Relations Specialists, Electronic Media Specialist, Communications Specialist/Social Media, Communications Assistant, Art Director, and Graphic Artist. Why couldn’t we use their talents to help us learn ways to better communicate? The July 2015 issue of The Statewide Voice had an article in it about “UAKjobs to be Replaced”. Where was this information to be found for UAA? The Statewide Voice had topics on “clarification” regarding personal holiday days and administrative leave. Where was this information available for UAA?

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Clarification on personal holiday days The extension of the personal holiday to exempt employees, and giving an additional personal holiday to non-exempt employees, was for FY15 only. We've gone back to the way it was in FY14 and previous years: the equivalent of one personal day off for non-represented non-exempt employees (up to 8 hours) after satisfying their 6 month new hire probationary period.

Clarification on Administrative Leave In November the Voice reported that sick leave was to be used for any university-wide administrative closure days such as for extreme weather conditions. BOR policy has been updated (R04.06.140) and staff are now able to use the Administrative leave option on their time sheet in the case that a chancellor calls for a campus closure.

Administrative Leave may be used instead of sick leave should the chancellor call for a campus closure??? Should this type of information be coming to employees from Human Resources? How is information disseminated within colleges and schools, within departments? How is information shared following Business Services, Enrollment Services, Administrative Services, etc. meetings? How can the University improve communications when process/procedures change? Recommendations to consider:

1. Send out an email to key administrative support contact personnel in all units/departments and ask them how information is shared within their areas? Start with the contact list Marie has and is used for textbook adoptions. Consider the individuals cc on Monica Kane’s emails. Add Business Managers within the College of Health.

2. Send out the minutes of the Staff Council to administrative staff contact list and ask them to send out to all staff within their area – to include Faculty?

3. Review with Governance and University Advancement the role they have in University communications. (Marie to research.)

4. What is Pamela Cravez, Chancellor’s office, Communications Director’s role? 5. Meet with University Relations (see above). 6. Research questions above.

NOTE: Does all staff and faculty use UAOnline? Could we use that venue for a link to Staff Council? Could we use that area for all employees to provide procedure/process improvements – anonymously, if they want to? An area where all employees could provide suggestions for ways to reduce waste? Ways to save money? Ways to improve University communications?

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Documents

UAA Staff Council Audio: 786-6755 | ID: 46450 | Agenda · (Betty Hernandez, Chris Triplett & Doug Markussen will serve a 2015 -2017 term as decided in May 2015) VIII. Committee Reports