UHH Research Functions, Challenges and Organization

UHH ResearchUHH Research

Functions, Challenges and Functions, Challenges and OrganizationOrganization

Chris Lu Chris Lu 22

UHH Grants and Contracts UHH Grants and Contracts (x1000)(x1000)

0

2000

4000

6000

8000

10000

12000

14000

'96-'97

'97-'98

'98-'99

'99-'00

'00-'01

'01-02

Total

Federal

State

Local

Source: http://www.hawaii.edu/iro/ 2004


UHH Extramural Fund UHH Extramural Fund (x1000)(x1000)

0

2000

4000

6000

8000

10000

12000

14000

16000

'00-'01 '01-'02 '02-'03

Total

Federal

State

Source: RCUH Hilo 2003


UHH ‘03-’04 RTRF AllocationUHH ‘03-’04 RTRF Allocation

Utility and Maintenance

19%

RCUH Hilo33%Principal Investigator

18%

Research Council9%

Research, Graduate Education and

Academic Support21%


UHH ‘03-’04 RTRF UHH ‘03-’04 RTRF Distribution after Fixed CostDistribution after Fixed Cost

Principal Investigator38%

Research Council19%

Research, Graduate Education and

Academic Support43%


UHH RTRF Distribution UHH RTRF Distribution 2001-032001-03

0

200000

400000

600000

800000

1000000

1200000

2001 2002 2003

PI

Utility andMaintenance

RCUH

ProgramSupport

ResearchCouncil

Total


UHH FocusUHH Focus

Building Strategic Alliance to Building Strategic Alliance to Increase Sponsored Program Increase Sponsored Program ActivityActivity

Integration of research and Integration of research and graduate educationgraduate education

Increasing Faculty Proposal Increasing Faculty Proposal Writing ProductivitiesWriting Productivities

Service and Support to PIsService and Support to PIs Organizing Research OfficeOrganizing Research Office


Research FunctionsResearch Functions

Sponsored ResearchSponsored Research Contracts & GrantsContracts & Grants RTRF to PIsRTRF to PIs Seed GrantSeed Grant Research Relations GrantResearch Relations Grant Travel GrantTravel Grant MatchingMatching InfrastructureInfrastructure


Pre-Award (Sponsored Pre-Award (Sponsored Research)Research)

Grant resource Grant resource Funding opportunitiesFunding opportunities Government, state and private Government, state and private

agencies agencies FoundationsFoundations Research relationsResearch relations



Grant StrategyGrant Strategy Grant WritingGrant Writing Internal ReviewInternal Review Grant SubmissionGrant Submission Grant ResubmissionGrant Resubmission



University research policies and University research policies and proceduresprocedures

Electronic formsElectronic forms DeadlinesDeadlines Subscription services human Subscription services human

subjects, animal care and use, subjects, animal care and use, and other compliance and other compliance information information


Post-Award (Contracts & Post-Award (Contracts & Grants) Grants)

Grant NegotiationGrant Negotiation Receiving AwardReceiving Award ImplementationImplementation PersonnelPersonnel PurchasingPurchasing Fiscal ManagementFiscal Management ComplianceCompliance


Post-Award (Contracts & Post-Award (Contracts & Grants)Grants) Establish new accounts for sponsored Establish new accounts for sponsored

projects projects Establish cost share accounts Establish cost share accounts Establish program income accounts Establish program income accounts Process Budget Transfers for sponsored Process Budget Transfers for sponsored

projects, including initial budgets, projects, including initial budgets, additional funding on existing accounts, additional funding on existing accounts, and budget conversions and budget conversions

Review and approve Purchase Review and approve Purchase Requisitions, Expenditure Transfer Requisitions, Expenditure Transfer Forms, and Tuition Waivers on Forms, and Tuition Waivers on sponsored projects sponsored projects


Post-Award (Contracts & Post-Award (Contracts & Grants)Grants) Invoice sponsors Invoice sponsors Collect revenue from sponsors Collect revenue from sponsors

and follow up on outstanding and follow up on outstanding invoices invoices

Reconcile cash balances on Reconcile cash balances on sponsored projects sponsored projects

Monitor the amount of cost Monitor the amount of cost share met on sponsored share met on sponsored projects projects


Post-Award (Contracts & Post-Award (Contracts & Grants)Grants) Prepare and submit financial reports to Prepare and submit financial reports to

sponsors sponsors Prepare and submit property reports to Prepare and submit property reports to

sponsors sponsors Close out sponsored projects Close out sponsored projects Provide guidance on financial compliance Provide guidance on financial compliance

issues for sponsored projects issues for sponsored projects Establish policies and procedures Establish policies and procedures

concerning the post award administration concerning the post award administration of sponsored projects of sponsored projects


Post-Award (Contracts & Post-Award (Contracts & Grants)Grants) Provide training on grants Provide training on grants

management topics management topics Monitor subrecipients Monitor subrecipients Serve as a liaison with federal, Serve as a liaison with federal,

state, sponsor, and internal state, sponsor, and internal auditors auditors

Develop and negotiate the Develop and negotiate the University’s indirect cost rate University’s indirect cost rate proposal proposal


UHH ChallengesUHH Challenges

Administrative Support for PIsAdministrative Support for PIs ORS Flexibility & EfficiencyORS Flexibility & Efficiency Certification CommitteesCertification Committees Streamlining the ServiceStreamlining the Service Research Space and FacilitiesResearch Space and Facilities University Research PositionUniversity Research Position Too Many Signatures for Form 1Too Many Signatures for Form 1 Sustainable GrowthSustainable Growth


Organizational IssuesOrganizational Issues

Do we need an organization Do we need an organization structure to provide a structure to provide a streamlined support service?streamlined support service?

A full time leader for overall A full time leader for overall research coordination?research coordination?

RCUH Hilo Director for grant RCUH Hilo Director for grant resource, grant development, resource, grant development, and serve as a deputy to the and serve as a deputy to the leader?leader?



A fiscal officer for RTRF A fiscal officer for RTRF administration, infrastructure administration, infrastructure building and matching?building and matching?

A secretary for office support?A secretary for office support? RCUH Hilo Clerk: Pre-awardRCUH Hilo Clerk: Pre-award RCUH Hilo Clerk: Post-awardRCUH Hilo Clerk: Post-award EPSCoR Director for grant EPSCoR Director for grant

administration and grant administration and grant development? development?



STEM Director for faculty STEM Director for faculty development, student development development, student development and instructional development?and instructional development?

Na Pua No’Eau Director for student Na Pua No’Eau Director for student development and student development and student recruitment?recruitment?

Upward Bound Director for student Upward Bound Director for student development and student development and student recruitment?recruitment?

A grant writer?A grant writer?


Other IssuesOther Issues

RTRF AllocationRTRF Allocation Intellectual PropertiesIntellectual Properties Technology TransferTechnology Transfer University ParkUniversity Park


PIs

SERVICE

RTRF

SUSTAINABLERESEARCH GROWTH

ORGANIZATION

Documents

UHH Research Functions, Challenges and Organization