UIL STATE MARIACHI FESTIVAL PACKET

Important Information. Please Read.

Contents:

Page 2 – UIL Congratulatory Letter

Page 3/4/5/6 – General Information Page 7/8 – Mariachi Event Requirements

Page 9/10 – State Mariachi Festival Requirements Page 11 – School Mariachi Members Form

Page 12 – Stage Chart Page 13 – Performance Compliance Sample Form

Page 14 – Festival Map Page 15– Bus & Spectator Parking Map

Dear Colleague:

CONGRATULATIONS! Your mariachi has qualified for the UIL State Mariachi Festival. This event will

bring together some of the finest mariachi groups in the state of Texas for an exhibition of musical

excellence. Be assured that we will do everything possible to make this event a musically rewarding and

memorable experience for all participants.

The event will be held on June 18 & 19, 2021, at Seguin High School in Seguin, TX. Please review all

information in this packet carefully and plan your day accordingly. The schedule will be as follows and

will be determined by the number of schools entered. The final schedule will be available approximately one week prior to the festival, after all groups have had the opportunity to qualify.

Session 1: late afternoon/evening of Friday, June 18.

Session 2: morning/early afternoon of Saturday, June 19.

Session 3: late afternoon/evening of Saturday, June 19.

Admission for each session will be $15. Tickets are available online only. NO CASH SALES. All

details will be posted on the website at http://www.uiltexas.org/music/state-mariachi-festival.

There awards ceremony that is typically held at the end of each session and the clinics typically held

after each performance have been suspended this year due to Covid-19 protocol.

This packet is intended to provide you with all necessary information. Information for participants and

spectators will also appear on our website at http://www.uiltexas.org/music/state-mariachi-festival . If

you have questions please call the UIL state office at (512) 471-5883 or e-mail music@uiltexas.org. We

are here to help you make this a positive experience for your students.

We look forward to hosting you in Seguin. And again, Congratulations!

Sincerely,

Brad Kent

State Director of Music

2021 UIL STATE MARIACHI FESTIVAL

PARTICIPANT INFORMATION CONTACT INFORMATION Prior to Event: UIL Web Site: www.uiltexas.org/music/marching-band/state

E-mail: music@uiltexas.org (best method for quickest response) Phone: (512) 471-5883

During Event: UIL Web Site: www.uiltexas.org/music/marching-band/state

E-mail: music@uiltexas.org (best method for quickest response) Phone (emergency only): (832) 515-5115 OR (806) 335-6244

NEW!! MASKS REQUIRED OPTIONAL ON PROPERTY As part of COVID-19 Risk Mitigation Protocol all participants, directors, and any individuals assisting with your performance operations are required to wear masks covering the mouth and nose at all times while on venue property. Exceptions: wearing a mask is not required while eating or drinking and is OPTIONAL for students while performing and while actively practicing or warming up. Any other physical distancing is at the discretion of each school, provided there is no disruption to contest operations.

NEW!! COVID-19 RISK MITIGATION GUIDELINES

Participant schools must follow all UIL COVID-19 Risk Mitigation guidelines at: https://www.uiltexas.org/policy/covid-19/2020-2021-uil-covid-19-risk-mitigation-guidelines SCHEDULE The final schedule will be released seven to ten days prior to the event, after the final region medium ensemble contests conclude. Schools will be scheduled for the session requested when completing entry unless demand exceeds availability. If demand for a particular session exceeds availability, groups will be selected based on random draw. Schools will be scheduled in conference order (small to large), within each session. See http://www.uiltexas.org/music/state-mariachi-festival for session times. The festival will run on schedule. Please advise spectators to arrive well in advance of your performance. BUS PARKING AND EQUIPMENT UNLOADING See maps included. SPECTATOR PARKING Please communicate to your spectators that spectator parking at no charge is provided in the lots indicated on the enclosed map. GROUP STAGING AREA No group staging area will be available. Plan to keep equipment on your bus until time to enter the warm-up room. Instrument and case storage will be provided in rooms A110 and A111, but not monitored. NOTE: Playing of instruments is permitted only in designated rooms.

DIRECTOR CHECK-IN The director must check-in at the festival office in the auditorium lobby upon arrival (see map) and bring the following items with you:

1) Three (3) published or computer generated scores WITH MEASURES NUMBERED and name of selection that includes a son in the style of son jaliscience.

2) List of ensemble members (from online state packet) 3) The times that your group will listen to other performances (See Festival

Information) Suspended in 2021 due to Covid-Related Protocol. http://www.uiltexas.org/files/music/SMF_Rules.pdf

CHANGING FACILITIES AND RESTROOMS You are encouraged to have your students in performance attire when you arrive at the festival site. If your students need changing facilities they may use the public restrooms located in the lobby area. There will be no storage area available. There will be two classrooms provided for students to do their hair and makeup (Male Green Room and Female Green Room) (A105 and A109). FESTIVAL GUIDE A festival guide will be assigned to your group. You will meet your guide at the performer entrance (see map). Your guide will be available 15 minutes prior to your scheduled warm-up and will remain with you through your performance, clinic and group photo. WARM-UP Your group will be scheduled for 30 minutes in warm-up and will be expected to proceed to the stage entrance 10 minutes prior to your performance time. NOTE: Warm-up is permitted only at your assigned time and in your assigned room (1 or 2). Although your group will be scheduled for 30 minutes in warm-up, actual festival performance schedule may necessitate a reduction to this time. Be prepared to be flexible to keep the festival running on schedule. AMPLIFICATION Each group has the option to perform with or without microphones. Amplification will be provided by the UIL. Microphones will be sanitized between performing schools. OFFICIAL TIME Performance time is limited to 10 minutes of music. Groups are assigned performance times based on conference and scheduled at 15-minute intervals. The time structure for each performance will be held strictly to:

1) 3 minutes set up and sound check (directors may work with sound provider to adjust volume and/or microphone placement.)

2) 1 minute announcement 3) 10 minutes of music performance 4) 1 minute stage exit

The Festival Compliance Official (FCO) will be located backstage to monitor and make note of performance times. The FCO will also have a visible clock for the above 15-minute structure. Directors should plan their program accordingly. PERFORMANCE ANNOUNCEMENT The announcement of your group will be made using the information you provide in the online entry form. All groups will be announced following the same format. Once your group has been announced on stage your 10-minute performance time will begin either at the beginning of your music or at the end of the 1 minute announcement – whichever comes first. RULES AND COMPLIANCE As stated in the published information all performing groups shall follow the rules of the state mariachi festival pilot, including performance regulations, instrumentation, and music scores. Any group not meeting these requirements is subject to disqualification. The decision of the judges and all compliance matters as determined by UIL are final. CLINIC Suspended in 2021 due to Covid-Related Protocol. At the conclusion of your performance, you will proceed to one of the rehearsal rooms, where your group will receive a 25-minute clinic with an adjudicator. Please familiarize your students with the clinicians and the procedure for this portion of the festival. Our hope is that this experience will add a personal element to the festival and allow the students to actually meet and learn from a nationally recognized mariachi clinician. GROUP PHOTO At the conclusion of your performance, the guide will direct your group to the site for a group photo. Group photos and orders will be done by Jolesch Enterprises. RATINGS AND AWARDS CEREMONY Suspended in 2021 due to Covid-Related Protocol. Ratings will be posted online at www.uiltxas.org/music. CHECK-OUT After the performance, directors will check-out at the festival office. During check-out, you will receive your adjudicator comments sheets, music scores, and awards. INTERNET LIVE STREAMING The festival will be live streamed. More information may be found here: http://www.uiltexas.org/music/box5media. Due to copyright restrictions, DVDs will not be made. RECORDED ADJUDICATOR COMMENTS Judges will use digital recorders for all performance evaluations. After your performance these digital files will be emailed to the address submitted in the online entry. Listening to these files will require Windows Media Player for playback and will play automatically on any PC that has Windows Media Player installed. Flash drives with judge comments will not be given out. This process will also allow you to have access to your judge’s comments on your computer, smartphone, iPad, and any other internet capable device. Apple users, these files can also be played on an Apple computer that has Windows Media Player for Mac installed. CHAPERONE/PARTICIPANT ADMISSION The entrance admission policy is established by the UIL. Participants, directors, and official chapaerones are admitted for no charge, pending seating availability, and must enter as a group.

There will be no wristbands this year. School Administrators will be allowed complimentary admission by identifying themselves as such at the ticket box office. EMERGENCY REPAIRS Onsite instrument repair services will NOT be available. Please plan accordingly. VENUE GUIDELINES Please communicate the following with all participants, colleagues, & spectators: 1. No audio or video recording is allowed at any time during a performance. 2. No flash photography is allowed during a performance. 3. No food/drinks, etc. are allowed in the auditorium, including chewing gum. 4. No balloons or signs are allowed in the auditorium. 5. No tobacco, alcohol, or weapons are allowed on venue property. 6. Only participants and their director are allowed in the warm-up, stage, clinic, and group photo areas. ADMISSION CHARGE Admission policy is established by the UIL. Admission for the State Mariachi Festival: All over the age of 2 - $15.00 + fees, per person per session Under the age of 2 – no admission charge Session 1 – Friday late afternoon/evening Session 2 – Saturday morning/early afternoon Session 3 - Saturday late afternoon/evening Tickets are available online only. NO CASH SALES. See the UIL website for all information. Spectators must have a paid admission for each session. All sales are final.

Mariachi Event Requirements The following rules and format for mariachi ensembles, including for the State Mariachi Festival, were developed by UIL through consultation with the UIL Ad---Hoc Mariachi Committee and are consistent with existing UIL Music events. Mariachi ensembles may enter the UIL Region Medium Ensemble Contest as either traditional or experimental under the following conditions. Any group not meeting these requirements is subject to disqualification. Entry in the State Mariachi Festival is limited to one mariachi group --- either traditional or experimental --- per school. (see festival rules).

1. Traditional Mariachi (Event Code 900) conforms to traditional mariachi instrumentation and part distribution as follows.

Instrumentation. The ensemble must consist of a minimum of 7 and a maximum of 24 performers which includes at least: 3 Violins, 1 Trumpet, 1 Guitarron, 1 Vihuela, and 1 Guitar. (Variance from C&CR requirement permitted due to the state mariachi festival rules). Vocalists are optional; however, if utilized, must be instrumentalists performing in the ensemble. Any other combination of instruments may be added to the above instrumentation. Performance Regulations. There is no minimum performance time. The maximum performance time shall not exceed 10 minutes. Repertoire must include a son in the style of son jalisciense. At least one other selection (may be included in a medley) must be performed and should be in a contrasting style. Music Scores. Each director must provide the judge(s) with a comprehensive (includes all parts), readable score (suitable for adjudicated performances) for each selection being performed. The score(s) are to be published or computer generated with measures numbered and in standard published score format. Violation of this requirement will likely result in disqualification from receiving a group rating.

(Continued)

2. Experimental Mariachi (Event Code 910) demonstrates the mariachi performance tradition but with no requirements in terms of instrumentation.

Instrumentation. The ensemble must consist of a minimum of 5 and a maximum of 24 performers that includes any combination of traditional and non---traditional mariachi instruments and vocalists. (Variance from C&CR requirement permitted due to the state mariachi festival rules).

Performance Regulations. There is no minimum performance time. The maximum performance time shall not exceed 10 minutes. Repertoire must include a son in the style of son jalisciense. At least one other selection (may be included in a medley) must be performed and should be in a contrasting style.

Music Scores. Each director must provide the judge(s) with a comprehensive (includes all parts), readable score (suitable for adjudicated performances) for each selection being performed. The score(s) are to be published or computer generated with measures numbered and in standard published score format. Violation of this requirement will likely result in disqualification from receiving a group rating.

State Mariachi Festival ELIGIBILITY. Any high school may enter one mariachi group – traditional or experimental – in the State Mariachi Festival provided that the group earned a Division I rating at the current year’s region medium ensemble contest. ENTRY REQUIREMENTS.

(1) Entry for each ensemble shall be completed within 2 business days after the group’s region medium ensemble contest by following the instructions at www.uiltexas.org/music.

(2) Entry fee is $400 per group. PERFORMANCE TIME. Performance time is limited to 10 minutes of music. Ensembles will be assigned performance times based on conference and will be scheduled at 15-minute intervals to allow for sound check, transition, and announcements. The time structure for each performance will be held strictly to: 3 minutes set up and sound check (directors may work with sound provider to adjust volume and/or microphone placement.) 1 minute announcement 10 minutes musical performance 1 minute stage exit All performances are open to the public upon receipt of admission fee. RULES. All performing groups shall follow the published rules of the state mariachi festival, including performance regulations, instrumentation, and music scores. Any group not meeting these requirements is subject to disqualification. A Festival Compliance Official (FCO) will have a Performance Compliance List (included) and time will be kept back stage by the official. EVALUATION. (1) Each group will receive a written and recorded critique from a panel of three judges. (2) Each group will receive a rating of Division I, II, III, IV, or V from each of the three judges. An overall rating will be assigned based on the formula outlined in Section 1112 of the Constitution and Contest Rules. CLINIC. Each ensemble will receive a 30-minute clinic with a nationally recognized mariachi educator/performer at the conclusion of their performance. The focus of this interaction will be on musicianship and the artistry of making music. CONCERT ATTENDANCE. Each mariachi ensemble will be expected to structure a schedule that will enable the students to listen to the performance of at least two other performing groups over the course of the day.

AWARDS. (1) Each ensemble that receives an overall rating of Division I will receive a group award as well as individual gold medals for each member. (2) Each ensemble that receives an overall rating other than Division I will receive a participation award. (3) At the option of the judging panel, individual performers and/or sections of each ensemble may be honored for exemplary musical achievement and receive a draped state medal.

CHECK IN. Upon arrival at the festival, directors are to check in at the festival office. Please bring performance scores to the office. The score(s) are to be published or computer generated with measures numbered and in standard published score format.

FESTIVAL ADMISSION PRICES. Performances will be open to the general public. Admission prices will be posted on the UIL website. PARTICIPANT RE-ENTRY. Performers and one director will be given identification wristbands that will allow them entrance to the auditorium. In addition, each director will be given four (4) additional wristbands to issues at their discretion. Your Superintendent and Principal will not need a wristband, they will receive complimentary tickets.

University Interscholastic League State Mariachi Festival

Bring this completed form to the Festival Office when you check in. School: Director:

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