UN Economic Commission for Europe UN/CEFACT Report UNECE Committee on Trade 15 June 2011 1

UN Economic Commission for Europe

UN/CEFACT Report

UNECE Committee on Trade 15 June 2011 1


The 15th UN/CEFACT Plenary was held at the Palais des Nations, Geneva from 9 – 12 November 2009.

The Plenary Report is document:

ECE/TRADE//C/CEFACT/2008/9

2

UN/CEFACT 15thPlenary Session

UNECE Committee on Trade 15 June 2011


The 16th UN/CEFACT Plenary was held at the Palais des Nations, Geneva from 8 – 10 December 2010.

The Plenary Report is document:

ECE/TRADE//C/CEFACT/2010/4

3

UN/CEFACT 16thPlenary Session



The UNECE Executive Committee’s recommendations concerning UN/CEFACT and progress on their implementation were discussed extensively during 2009/2010 and UN/CEFACT reported on progress at the 16th UN/CEFACT Plenary in December 2010 and at the EXCOM session on 16 December 2010. EXCOM invited UN/CEFACT to report back in July 2011 following the 17th UN/CEFACT Plenary session.

The document references are given under agenda item 7a

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EXCOM Recommendations




In looking to the way forward, the UN/CEFACT Bureau, on behalf of the Plenary, starts from UN/CEFACT‘s mandate as an intergovernmental body within the framework of the United Nations.

The diagrams that follow illustrate the cascade of organisational arrangements relating to this framework.

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Going forward within UN framework



CENTRE FOR TRADE FACILITATIONAND ELECTRONIC BUSINESS

GENERAL ASSEMBLY

ECONOMIC AND SOCIAL COUNCIL

ECONOMIC COMMISSIONFOR EUROPE

(Executive Committee)

COMMITTEE ON TRADE

UNITED NATIONS

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UN Framework


• Intergovernmental• Public-private sector collaboration• Global remit• Multidisciplinary• Consensus-driven• Trade Facilitation Recommendations & eBusiness

Standards development• Real-world solutions-oriented• Free to participate / to use outcomes

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Mandate

8


• Public sector

• Private sector

• Standards development organisations

• International organisations

• Others

9

Stakeholders

9


• Recommendations from UNECE Executive Committee• Requirement to review permanent group mandates• More timely availability of deliverables• Opportunities to benefit from stakeholder developments in

other institutions and to extend collaboration • Outreach to stakeholders / questionnaires• Gap analyses• Maturity of experience / lessons learned

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Drivers for Change


Main themes in going forward• Outreach and meeting strategic stakeholder needs • Reducing duplication of effort• Creating value-added benefits through specialisation• Fewer layers of management • Encouraging cross-domain initiatives• Preventing resource-gridlock • Improving timeliness of deliverables• Addressing communication challenges

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Themes going forward


Following inputs and consultations since the 17th UN/CEFACT Forum in Geneva, the Bureau's proposal for change continues to focus on a streamlined management structure, greater engagement and outreach with other institutions and experts and more procedural flexibility to achieve more timely completion of deliverables.

Steps have also been taken to follow up on Forum discussions by showing more fully the ways in which continuity of domain expertise can be addressed.

Essentially the Plenary Bureau takes a more active and continuous role in formulating and addressing:

Impact of consultations


• UN/CEFACT‘s Plenary-approved Programme of Work (PoW)

• Projects approved by the Plenary Bureau within the PoW that follow:

The Open Development Process (revised proposal) Including the three-country rule indicating member State

support

• More specifically, this involves two key focal points for activities with experts:

Programme Development Areas which prepare the groundwork for the programme of work, by identifying strategic requirements of stakeholders & formulating coherent sets of related project proposals

Project Teams to do the work in as timely a way as possible 13

Plenary Bureau focal points


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International Tradeand BusinessProcesses Group

International Tradeand BusinessProcesses Group

Applied TechnologyGroup

Applied TechnologyGroup

Information Content Management Group

Information Content Management Group

Techniques and Methodologies Group

Techniques and Methodologies Group Legal Group

Legal Group

Domains: Accounting & Audit - Agriculture - Architecture, Engineering & Construction - Business Process Analysis - Customs - eGovernment - Electronic Trade Documents - Environmental Management - Finance - Harmonization - Health Care - Insurance - International Trade Procedures - Supply Chain - Transport - Travel, Tourism and Leisure

Plenary ChairPlenary Chair___________________

BureauBureau

Plenary ChairPlenary Chair___________________

BureauBureau

FMGFMG

ForumForumManagementManagement GroupGroup

FMGFMG

ForumForumManagementManagement GroupGroup

Regional Rapporteurs

Regional Rapporteurs

UN/CEFACT Forum

UN/CEFACT Plenary

R.650 Rev. 4 Structure

UNECESecretariat

UNECESecretariat


PLENARY----------

Plenary BureauRegional Rapporteurs

Document 15 Structure

15


Plenary----------


16

Project Teams

Programmme of Work


Three additional features of the new framework foster continuity of domain communities in which experts collaborate and support the Programme of Work:

• Roster of Experts

• Registry of Domains and Domain Coordinators

• Bureau Programme Support

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Experts, Domains and Leadership

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Registry of DomainsRegistry of Domains

Business Technical

Accounting & Audit Audit / Validation

Agriculture Business Process Modelling

Customs Communication

Environmental Management Harmonisation

Finance/Payments Legal

Government Library maintenance

Health Care Library production

Insurance Methodology

International Trade Procedures Publications

Procurement UN/EDIFACT

Supply Chain Management XML

Transport

Travel/Tourism

This is the initial Registry of Domains of June 2011 announced by the Bureau as a key element in providing continuity of domain communities of experts. It will also facilitate support for the Programme Development Areas, consideration of new projects, communication of domain requirements and liaison. Domain Coordinators are confirmed by the Bureau and serve as key focal points for leading domain consideration of issues and outreach to potential new participants.

The Roster* facilitates transparency of those participating in the work of UN/CEFACT and identifies experts interested in collaboration in Domains and in skills for supporting various activities in Programme Development Areas, Project Teams and Bureau Programme Support:

• Alphabetical

• Country / NGO / International Organisation

• Skill

Roster of Experts

* Volunteer experts are nominated by Plenary Heads of Delegation and are invited to be listed in the Roster of Experts, which contains information in order to facilitate awareness of their skills, without endorsement by UN/CEFACT or UNECE.

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Designated pool of experts volunteering to support the Plenary Bureau Vice Chairs in a range of “as needed” tasks relating to the Programme of Work:

• programme of work coordination• project monitoring• audit / validation• directories• core component harmonization and maintenance• syntax development and maintenance (UN/EDIFACT and XML)• conformance• legal issues• communication • events• liaison

Many of these tasks are short-term in duration and involve following documented guidelines and checklists.

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Bureau Programme Support

PROGRAMME DEVELOPMENT

AREAS

PROJECT TEAMS

PROGRAMME OF WORK

ROSTER OF EXPERTS

REGISTRY OF DOMAINS

Bureau Programme Support21

PROGRAMME DEVELOPMENT

AREAS

PROJECT TEAMS

PROGRAMME OF WORK

ROSTER OF EXPERTS

REGISTRY OF DOMAINS

Bureau Programme Support

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PROGRAMME DEVELOPMENT AREAS

PROJECTTEAMS

PROGRAMME OF WORK

UNECE Recommendations

UN/CEFACT Business Standards

UN/CEFACT Technical Standards

BUREAUPROGRAMME

SUPPORT

ADVANCE&

MAINTAIN

DOMAINS

EXPERTS

Vice Chairs

PROGRAMME DEVELOPMENT AREAS

DOMAIN COORDINATORS AND EXPERTS

PROJECT TEAMS

PROGRAMME OF WORK

BUREAU PROGRAMME SUPPORT

TASKS: Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and

maintenance, Directories, Legal, Communication (external/internal), Marketing , Events, Liaison, Training / Capacity Building

ROSTER OF EXPERTS

Volunteer Experts

Volunteer Experts


Example set of Programme Development Areas

•Focuses on how transitional arrangements could map to current groups and projects.

•Developed following discussions during and since the 17th UN/CEFACT Forum in Geneva in September 2010, the Global Meeting of Experts held in McLean, Va, USA in March 2011 and ongoing discussions within the UN/CEFACT Bureau and Transition Team

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EXAMPLE


PLENARY----------


Document 15 Structure

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Methodology and Technology•Development methodology•Maintenance of technological specifications•Document flow ommendation Naming and design rules •Validation techniques

•Small Scale Lodging House Information•Small Scale Lodging House Travel Product Information Process•Cattle Registration Information Exchange•Livestock Life Record•EDI of Agronomical Observations Report•eArchiving•eDAPLOS

Sectoral

•eCert•Cattle Registration•Electronic Data Exchange Proxy•MSDS•GHS•REACH•Dangerous Goods Declaration

Regulatory

Supply Chain•Cross Industry Catalog•Cross Industry Invoice•Cross Industry Ordering•Cross Industry Scheduling•Cross Industry Delivery•Cross Industry Quotation•Market Research Information•eTendering•Project Schedule and Cost Performance Management•Contract Financial Execution Management•Public Electronic Procurement

Trade and Transport Facilitation•Trade Facilitation Implementation Guide•Annex to Trade Recommendation 6•Revision of Trade Recommendation 11•Revision of Trade Recommendation 12•Trade Recommendation 34•Trade Recommendation 35•Trade Recommendation 36•Consultation Models for Public and Private Sector Consultation•Business Process Analysis•International Supply Chain Reference Model

Methodology and Technology

Sectoral

Regulatory

Supply Chain

Trade and Transport Facilitation

Programme of Work

Programme Development Areas Project Teams

Plenary----------

Plenary Bureau

Envisaged Initial Framework

PROGRAMME DEVELOPMENT AREA PROJECT TEAMS

PROGRAMME OF WORK

Vice Chair

1

Trade and Transport

Facilitation

Domain support: International Trade Procedures, Customs, Transport, Government, Insurance, Business Process Modelling

•Trade Facilitation Implementation Guide•Annex to Trade Recommendation 6•Revision of Trade Recommendation 11•Revision of Trade Recommendation 12•Trade Recommendation 34•Trade Recommendation 35•Trade Recommendation 36•Consultation Models for Public and Private Sector Consultation•Business Process Analysis•International Supply Chain Reference Model

PROGRAMME DEVELOPMENT AREA PROJECT TEAM

S

PROGRAMME OF WORK

Vice Chair

2

Supply Chain

Domain support: Supply Chain Management, Procurement, Accounting & Audit, Finance/Payments, Insurance,

Government, Transport

•Cross Industry Catalog•Cross Industry Invoice•Cross Industry Remittance Advice•Cross Industry Ordering•Cross Industry Scheduling•Cross Industry Delivery•Cross Industry Quotation•Market Research Information•eTendering•Project Schedule and Cost Performance Management•Contract Financial Execution Management•Public Electronic Procurement


PROGRAMME OF WORK

Vice Chair

3

Regulatory

Domain support: Customs, Agriculture, Government, Environmental Management, Transport

•eCert•Cattle Registration•Electronic Data Exchange Proxy•MSDS•GHS•REACH•Dangerous Goods Declaration


PROGRAMME OF WORK

Vice Chair

4

Sectoral

Domain support: Agriculture, Health Care, Travel/Tourism

•Small Scale Lodging House Information•Small Scale Lodging House Travel Product Information Process•Cattle Registration Information Exchange•Livestock Life Record•EDI of Agronomical Observations Report•eArchiving•eDAPLOS

PROGRAMME DEVELOPMENT AREAS PROJECT TEAMS

PROGRAMME OF WORK

Vice Chair

5

Methodology and

Technology

Domain support: Audit / Validation, Business Process Modelling, Harmonisation, Library maintenance, Library production,

Methodology, UN/EDIFACT, XML

•Development methodology•Maintenance of technological specifications•Document flow recommendation Naming and design rules

•Validation techniques•Conformance

PROGRAMME OF WORK

Vice Chairs6 & 7

BUREAU PROGRAMME SUPPORT

Support Services Tasks & Communication Activities

Work Programme Coherence and Coordination, Project Monitoring, Harmonisation, Core Component Library, Audit/Quality, Maintenance, Schema development and maintenance, Directories, Conformance, Legal, Communication (external/internal), Marketing , Events, Liaison, Training / Capacity Building

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Trade and Transport

Facilitation

Trade and Transport

FacilitationSupply ChainSupply Chain

RegulatoryRegulatory SectoralSectoral Methodology and Technology

Methodology and Technology

Bureau___________________

Chair

UNECESecretariat

UNECESecretariat

UN/CEFACT Plenary Regional

Rapportuers

Regional Rapportuers

Vice ChairVice Chair







Programme Development AreasProgramme Development Areas

Bureau Programme SupportBureau Programme Support

Programme of WorkProgramme of Work

Roster of ExpertsRoster of Experts

Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML

Registry of Domains Business: Accounting & Audit Agriculture Customs Environmental Management Finance/Payments Government Health Care Insurance International Trade Procedures Procurement Supply Chain Management Transport Travel/Tourism Technical: Audit/Validation Business Process Modelling Communication Harmonisation Legal Library Maintenance Library Production Methodology Publlications UN/EDIFACT XML

ProjectsProjectsDomain

Support

DomainSupport Projects

ProjectsDomainSupport

DomainSupportProjects






DomainSupport


Timetable & Next Steps

• December 2010 UN/CEFACT Plenary, Geneva

• March 2011 Global Meeting of Experts, McLean, Virginia

• June 2011 UNECE Committee on Trade, Geneva

• July 2011 17th UN/CEFACT Plenary, Geneva

• July 2011 UNECE Executive Committee, Geneva

• September 2011 18th UN/CEFACT Forum, Centre International de Conferences, Geneva

• December 2011 18th UN/CEFACT Plenary, Geneva.


Communications to HODs

• May 2011 – Communication to HODs on progress since the Global Meeting of Experts in McLean, Va, USA March

• June 2011 – Communication to HODs in preparation for the 17th UN/CEFACT Plenary Session 8/9 July 2011, including:

– Further developments during the past month

– Draft proposal on the Way Forward

– Alternate Framework Proposals

– TBG Transition Team Proposals


1.15th UN/CEFACT Plenary Report – ECE/TRADE/C/CEFACT/2009/82.16th UN/CEFACT Plenary Report – ECE/TRADE/C/CEFACT 2010/43.UN/CEFACT Programme of Work 2010-2011 – ECE/TRADE/C/CEFACT/2009/174.Extension of the mandate of UN/CEFACT‘s Permanent Groups – ECE/EX/2010/L.9 & EXCOM/CONCL/345.Revision of UN/CEFACT‘s structure, mandate, terms of reference and procedures – ECE/TRADE/C/CEFACT/2010/15/Rev.2

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Documents for CT Approval