UNC PEDIATRICS

TIFFANY SHIN, KELLY DUFFY, JOSH ARENTH

SEPTEMBER 2013

10 Steps to Planning Your Global Health Elective

Your Checklist

1. Plan early2. Identify a faculty advisor in your department3. Choose a site 4. IRB approval5. Apply for funding6. Get immunized and get your travel meds7. Get a visa if needed8. Buy required travel insurance from UNC OIA9. Complete 2 UNC travel modules10. Register with the US State Department

1. Plan early

Start planning your schedule early!

Understand your away elective options Usually 2nd or 3rd year for categorical/primary care Usually 3rd or 4th year for med/peds

Communicate with the chiefs regarding scheduling. Many have been able to coordinate schedules with co-residents.

Make sure your passport will not expire soon.

1. Plan early

Familiarize yourself with:

1. Office of International Affairs (OIA): http://www.med.unc.edu/oia/

Sam Hawes is the program manager for the OIA and a resource for residents: shawes@med.unc.edu

2. UNC Resident International Rotation Policy http

://www.med.unc.edu/oia/unc-residents/UNC%20Residents%20International%20Rotations%20Policy.pdf

2. Identify a faculty advisor

- Needs to be from your department- In the past, it’s often been the program

director

3. Choose a site

-List of rotations and organizations residents have worked with in the past

http://www.med.unc.edu/oia/unc-residents/experiences

-Consider the Dr. Charles A. Sanders/ Project HOPE International Residency Scholarship Program

http://www.med.unc.edu/oia/unc-residents/sanders-projecthope-scholarship

3. Choose a site

-Beware of travel warnings by U.S. State Department and the CDC.

-Some locations require a special waiver, other sites are forbidden

-Visit this site:http://global.unc.edu/travel-info/state-

department-travel-warnings/

3. Choose a site

Pediatric faculty currently involved in global health projects:

Benny JoynerRick HobbsCarl Bose

-There are many others who participate in short-term projects.

3. Choose a site

You’ve selected a site? Great! Now…1. Complete the site’s application materials (if

required).2. Once you’re formally accepted, let Kelly Lear know.

She will need the name and contact info of the supervising physician.

3. Kelly Lear will help you complete the following required GME paperwork:

a) Letter of agreement - between UNC/Health Care System GME Office & the receiving program/institution. Includes info on the plans for physician supervision at the host institution in compliance with GME policy

b) Special projects liability coverage formc) Release and Hold Harmless Agreement

4. IRB Approval

Get it if you plan to be involved in any research

http://research.unc.edu/offices/human-research-ethics

5. Apply for Funding

*Residents continue to receive hospital salary during approved electives

*Consider applying for these scholarships:

1. UNC Resident Physician Scholarshiphttp://www.med.unc.edu/oia/unc-residents/going-abroad Must have completed intern year to apply Up to $2000 Applications due spring (February 15th with decision by March 15th ) or fall (September 15th with decision by October 15th )

2. Dr. Charles A Sanders/Project HOPE International Residency Scholarship Program:

http://www.med.unc.edu/oia/unc-residents/sanders-projecthope-scholarship Funding for a one to two month supervised global health elective at a HOPE program site. Application traditionally due in February

3. AAP International Elective Awardhttp://www2.aap.org/sections/ypn/r/funding_awards/intertravelgrant-form.html

Due September 15 or March 15

4. Christian Medical Dental Associationhttps://www.cmda.org/wcm/CMDA/MISSIONS/Scholarships/CMDA/Navigation/Missions/Scholarships/Scholarships.aspx?hkey=ebfba4c1-3913-47d6-a6d2-046ceaa7981e

6. Get immunized and get your travel meds

Options:UNC Travel Health Clinic- Pay a flat fee, then

an additional amount depending on the consultation time (pricey).

Look at CDC.gov, then contact your PCP/ occupational health/ health department for the vaccines you need (requires a bit more work but cheaper)

Other private travel clinics are usually fee for service (find them with google)

6. Get immunized and get your travel meds

Things to consider for your health: Antimalarials Sunscreen Insect repellant (DEET spray, clothing repellant, etc) Bed nets Water purification Traveler’s diarrhea prophylaxis Chronic meds that you take First aid: Antibacterial ointment, bandaids, tape OTC meds pain/fever control, cough/cold/ allergy Vitamins

7. Get a visa and/or medical license if needed

Depends on the countryDepends on how long you will be thereAsk the clinical site (they will know if they

have regular volunteers) or visit the country’s embassy website

Don’t forget to include this cost in your budget

8. Buy required travel insurance from UNC OIA

Travel insurance is purchase at a discounted rate through the UNC OIA

It is provided by Highway to Health (http://www.hthtravelinsurance.com/)

8. Buy required travel insurance from UNC OIA

This is the process:

1. Fill out this form: http://www.med.unc.edu/oia/unc-residents/travel-health-insurance-form-for-unc-residents2. Watch your inbox for an email with instructions on how to purchase the travel insurance (buy online or write a check)3. Print out a copy of the insurance policy to take with you & leave another copy with an emergency contact in the States (with your travel itinerary)

*Note: When you purchase insurance, you must know your travel dates. *Tip: It’s a good idea to buy travel insurance that extends a few days after your anticipated departure date in case you have to stay there longer (i.e. due to unforeseen travel delays).

9. Complete the UNC travel modules

After you fill out the travel insurance form (see #8), you will get an email with info on how to access the required UNC travel modules.

Complete at least the 2 required modules and quizzes before you go. Takes 1-2 hours.

10. Register with the U.S. State Department

Do this before you leave the countryJust an extra safety measure

Other Resources

Residency website for international rotations (currently found under Med-Peds curriculum)

http://pediatrics.med.unc.edu/education/recruit/medpedsres/curriculum/international-health-electives

Feel free to contact us

Have fun!

-Happy and safe travels!

-We would love to hear about your experiences.

-When you return…1. Share your elective abroad with a poster at

Evening of Scholarship or during a noon conference. ~EOS abstracts usually due mid-April.Presentations are mid-May

2. Complete the OIA Resident Evaluation: http://www.med.unc.edu/oia/unc-residents/Resident%20Evaluation%20of%20International%20Rotation.pdf

Questions?

Please complete our final survey… it will come to your email inbox!