UNIFIED WORK PROGRAMFiscal Year 2014

East Central Intergovernmental Association

Dubuque Metropolitan Area Transportation StudyE.C.I.A. Regional Planning AffiliationE.C.I.A. Business Growth, Inc.East Central Iowa Economic Development DistrictEastern Iowa Regional Housing AuthorityEastern Iowa Regional Housing CorporationEastern Iowa Development CorporationRegion 1 Employment and TrainingEastern Iowa Regional Utility Service Systems CommissionProsperity Eastern IowaRegion 8 Regional Transit AuthorityThe Jule

July 1, 2013 through June 30, 2014

East Central Intergovernmental Association7600 Commerce ParkDubuque, Iowa 52002

www.ecia.org

2

Direct Non-Personnel Costs are the costs of non-personnel items or service clearly incurred by specific projects. Direct non-personnel costs include project related items such as contracted services, data processing, project report publishing, reproductions, travel, supplies, reference materials, staff development, long-distance telephone calls, project audit fees, project inspection fees, advertising, postage, memberships, and other costs similarly identifiable to specific projects. (see Schedule B)

Indirect Personnel Costs are costs of all personnel activities that are not identifiable to specific projects but support all project activities. Examples of Indirect Personnel Costs include personnel time spent on producing the Unified Work Program, policy meetings, and agency general and fiscal management. (see Schedule C)

Indirect Non-Personnel Costs are the costs of all non-personnel items or service that are not directly attributed to specific projects but rather are attributed to overall operation of the agency including all projects. Indirect non-personnel costs include such items as office rent, equipment rental, base telephone and overall agency long-distance calls, postage, advertising, travel, staff development, insurance-bonds, office supplies, reproductions-publications, agency memberships, reference materials, agency audit, and other such costs similarly attributed to total agency and all project support. (see Schedule D)

Cost Allocation to ProjectsEach project that is active during the fiscal year receives an allocation for costs as follows:

A. Direct personnel costs for the monthB. Direct non-personnel costs for the monthC. A share of all indirect costs for the month

The monthly share of indirect costs charged to each project is determined by the ratio of each respective project’s direct personnel costs relative to the total direct personnel costs of all projects. Monthly timesheets are maintained by all agency personnel and serve as the basis for such allocations.

COST ALLOCATION PLAN

GeneralThe Cost Allocation Plan of ECIA is the basis of assigning costs equitably to all projects during each fiscal year. Under the plan, the total costs assigned to each project are comprised of both direct and indirect costs. All direct and indirect costs are further identified as to personnel and non-personnel costs. The distinctions of cost allocation are described in the following definitions:

DefinitionsDirect Personnel Costs are costs of all personnel activities identifiable to specific projects. Examples of Direct Personnel Costs include personnel time spent on planning activities, administration of housing assistance and Community Development Block Grant Programs. (see Schedule A)

3

Cognizant AgencyThe Federal Agency from which the most direct federal funds are received. Responsible for establishing the accounting rules for the receipt and expenditure of federal funds and approving the cost allocation plan.

Supporting DataFollowing are the schedules which clarify all cost items embraced by the Cost Allocation Plan:Schedule A - Direct Personnel ActivitiesSchedule B - Direct Non-Personnel CostsSchedule C - Indirect Personnel ActivitiesSchedule D - Indirect Non-Personnel Costs

Schedule A Schedule CDirect Personnel Activities Indirect Personnel ActivitiesTransportation Planning and Grant Administration Unified Work ProgramTransit Planning and Grant Administration Project Notification and ReviewRegional Development Policy MeetingsLocal Comprehensive Planning Filing and Library SystemHousing Assistance Programs Census Program Community Development Block Grant Contract Agency Information Maintenance Administration Agency NewsletterCommunity Technical Assistance Agency Fiscal ManagementContracted Services Agency General ManagementLeaves for personnel involved in direct activities Leaves for personnel involved in indirect activities Schedule B Schedule DDirect Non-Personnel Indirect Non-PersonnelProject-related Office Supplies Overall Agency Office SuppliesProject-related Operating Materials, Books Overall Agency Operating Materials and Books Project-related Conference and Training Expenses Overall Agency Conference and Training ExpenseProject-related Business Expense Overall Agency Business ExpenseProject-related Printing and Binding of Publications Overall Agency Printing and Binding of Publications Project-related Insurance and Bonds Equipment Rent and MaintenanceProject-related Professional Memberships Overall Agency Insurance and BondsProject-related Telephone Expense Overall Agency Professional MembershipsProject-related Postage and Shipping Office UtilitiesProject-related Advertising Base Telephone and Overall Agency Cellular and Project-related Professional Services Long-Distance Services Project-related Equipment Overall Agency Postage and Shipping Office Rent Overall Agency Advertising Overall Agency Professional Services Overall Agency Equipment

4

Timesheet Codes000 INDIRECT ACTIVITIES11980 Conference & Training13990 Fiscal Management15880 IT Support15990 ECIA Gen Management16990 Building Maintenance

030 TRANSPORTATION (MPO)13990 Program Fiscal Management15990 ECIA Gen Management35329 Gen Coordination35341 LRTP35342 Research & Database Mgmt35344 Traffic Count Program35352 Short Range Planning35353 Short Range Planning to Match Smart Planning35354 Smart Planning35356 ICAAP Grant Administration35357 Peak Hour Model35358 Intermodel Facility Grant Admin35359 Dubuque Smart Zoning35366 Misc Mapping Projects35370 ITS Architecture35400 Smart Planning Grant35500 3D Web Design/ Modeling35550 Jule Google Transit

040 GENERAL TA11970 Local Govt Mtgs11980 Conference & Training12910 Info Dissemination13910 Budget/Financial Asst13950 Grant/Loan Apps13990 Program Fiscal Management15910 Ordinances15920 Codification15930 Community Assistance15970 Annexation15980 Mgmt Tech Asst15990 ECIA General Management41160 Website Development41166 CAT Grant Writing41175 Small City Accounting/Utility Billing41177 Fundraising Plan Assistance41179 Income Verification41180 Special Projects41185 Environmental Assessments41187 Strategic Planning41191 Zoning Asst41192 Tipton Theater41193 Land Use/Comp Plans41194 Dubuque Project Assistance41196 Peosta Inspections41197 Asbury Inspections41198 Other Inspections41199 Regional Food Plan41200 Clinton Comp Plan41250 West Branch Comp Plan41300 Delaware Comp Plan41350 Sabula Comp Plan41413 Intermodal Facility Grant-Davis Bacon41415 Brownfields Grant Admin41416 Airport Zoning

045 E.C.I.A. BUSINESS GROWTH13990 Program Fiscal Management15990 ECIA General Management45800 HQS Inspections45855 EELF Management45930 Bus. Growth - SBA 50445950 Bus. Growth - EDA/RLF

050 ECONOMIC DEVELOPMENT11970 Local Govt Mtgs11980 Conference & Training12910 Info Dissemination13950 Grant/Loan Apps13990 Program Fiscal Management15990 ECIA General Management54110 Econ Dev Tech Asst54120 Data Center54130 CEDS54210 PEI-General (non-grant)54214 Access My Future Website Work 54220 IEDA 12-RMG-0254223 IEDA 13-RMG-0154345 EDA-Advanced Manufacturing Center54350 The Jule ICAAP Grant-Marketing54360 Petal Project

055 EIRHA11980 Conference & Training13990 Program Fiscal Management15990 ECIA General Management55100 Public Hsg Maintenance55150 Public Housing Mgt55251 ROSS FSS Service Coord55260 ROSS ESS55266 HUD Housing Counseling Grant55300 Sect 8 Admin55400 Sect 8 FSS Service Coord #155450 Sect 8 FSS Service Coord #2

056 EIRHC-USDA56000 Worthington Site Management56050 Worthington Management Fee56100 Worthington Maintenance56200 Grand Mound Site Management56250 Grand Mound Management Fee56300 Grand Mound Maintenance

A Dyersville business expands utilizing SBA 504 assistance

5

Timesheet Codes

065 EIDC-TAX CREDIT65000 Evergreen Meadows Mgt65100 Evergreen Meadows Maint65200 Asbury Meadows Mgt65300 Asbury Meadows Maint

066 HOUSING COUNSELING15990 General66500 Housing Counseling

080 TRANSPORTATION (RPA)13990 Program Fiscal Management15990 ECIA General Management35370 General Prog Coordination35372 RPA LRTP35373 Research & Database Mgmt35374 Mapping Projects35377 Short Range Planning35378 Maquoketa Model Maint.35379 Clinton Model Maint.35380 Special Projects35381 Dubuque Smart Zoning35387 Traffic Count Program35400 Smart Planning Grant36000 City of Clinton Comp Plan36001 Delaware Co. Comp Plan36002 Sabula Comp Plan

085 CDBG ADMINISTRATION11980 Conference & Training13990 Program Fiscal Management15990 ECIA General Management

Flood Recovery Programs14990 New Production

14997 Jumpstart Federal Gen Mgt14998 Jumpstart Federal Proj Specific

19000 Dubuque Co. 2011 Buyout19050 Dubuque Co. 2011 Demo19100 Dubuque 2011 Buyout-FEMA 40419150 Dubuque 2011 PA Demo-FEMA PA40419200 Sageville 2011 Buyout

70400 NP4 General Admin70450 NP4 Program Management

Cedar County85015 Bennett Wastewater Improvements

Clinton County86040 Clinton HOME HOAP General Admin86073 Clinton Wastewater Improvements86145 Clinton HOME HOAP Rehab #386146 Clinton HOME HOAP LBP #386147 Clinton HOME HOAP Rehab #486148 Clinton HOME HOAP LBP #486149 Clinton HOME HOAP Rehab #5

86150 Clinton HOME HOAP LBP #586151 Clinton HOME HOAP Rehab #686152 Clinton HOME HOAP LBP #686153 Clinton HOME HOAP Rehab #786154 Clinton HOME HOAP LBP #786155 Clinton HOME HOAP Rehab #886156 Clinton HOME HOAP LBP #886157 Clinton HOME HOAP Rehab #986158 Clinton HOME HOAP LBP #986159 Clinton HOME HOAP Rehab #1086160 Clinton HOME HOAP LBP #1086176 DeWitt Rehab #486177 Dewitt LBP #4

Delaware County87080 Colesburg WWTF87102 Manchester 2010 HOAP-Rehab Admin 687103 Manchester 2010 HOAP-LBP Admin 687104 Manchester 2010 HOAP-Rehab Admin 787105 Manchester 2010 HOAP-LBP Admin 787106 Manchester 2010 HOAP-Rehab Admin 887107 Manchester 2010 HOAP-LBP Admin 887121 Manchester Housing Rehab Tech Service

Dubuque County88125 Holy Cross Wastewater Improvements88215 Dyersville CDBG Buyout88250 Dubuque Admin-Gronen88251 Dubuque Admin-Linseed Oil Building

Jackson County89040 Maquoketa HOME HOAP General Admin89047 Maquoketa HOME HOAP Rehab #489049 Maquoketa HOME HOAP Rehab #589050 Maquoketa HOME HOAP LBP #589051 Maquoketa HOME HOAP Rehab #689052 Maquoketa HOME HOAP LBP #689053 Maquoketa HOME HOAP Rehab #789054 Maquoketa HOME HOAP LBP #789101 Sabula Levee/ I-Jobs89229 Maquoketa 2010 Rehab- Rehab Admin

100 WIA13990 Program Fiscal Management15990 ECIA General Management01100 Admin 01200 Adult Formula 01300 Youth In-School Formula01400 Youth Out-School Formula01500 Dislocated Worker Formula

121 H1B GRANT13990 Fiscal Management11400 Program Management

122 BRIDGES TO HEALTH CARE13990 Fiscal Management11400 Program Management

200 EDSA02400 Clinton Project02405 Peosta Project

6

Timesheet Codes300 EIRUSS13990 Program Fiscal Management15990 ECIA General Management03000 Program Administration03002 Fairview03003 Elvira03004 Leisure Lake03005 Lake Delhi03006 Petersburg03008 Morley03030 Elvira RFQ 03100 DNR Grant Admin03200 Center Junction Operations03300 Andover Operations03400 Fairview Operations03500 Leisure Lake Operations

400 RTA11980 Conference & Training13990 Program Fiscal Management15990 ECIA General Management04000 Program Administration04500 Dispatch 04600 Mobility Coordinator04900 Grant Writing

410 THE JULE11980 Conference & Training13990 Program Fiscal Management15990 ECIA General Management04000 Program Administration04600 Mobility Coordinator04800 Transit Trainer

City of Clinton receives $2.7 million TIGER V award to complete Liberty Square street project

7Billable hours based on updated rates of $80 Executive Director; $75 Program Directors (grade 16 and up); $60 Project Managers (grades 12-15); $47 Administrative Support Staff (grades 2-11).

ECIA BudgetFY2011 FY2012 FY2013 FY2013 FY2014

ACTUAL ACTUAL BUDGET AMENDED BUDGET

* MEMBERSHIP FEES $95,983 $99,835 $104,993 $104,993 $111,372

DMATS (FWHA, FTA) $147,995 $137,706 $212,611 $223,659 $179,520Smart zone DMATS PL federal $11,000

ICAAP grant federal admin $27,200City of Dubuque /County/EDBQ $5,000 $9,173 $15,799 $20,853 $27,039

Misc./3D Web/Smart zone match $36,820 $76,021 $15,000 $10,666 $11,000Safe Rt. To School/IBM VMT $0 $12,536 $50,000 $47,501 $60,000

Google Transit Project $13,657 $30,000 $25,786 $25,696Intermodal Admin $45,000

STP RURAL $102,575 $100,224 $106,026 $110,123 $80,096Misc. GIS Projects $16,000

Service Fees $2,334 $1,375 $2,375 $6,000 $2,375SRTS/Retroflectivity $95,000 $66,223 $74,492

Smart Zone STP Rural Federal $10,000Smart Zoning match $10,000

EDA $47,735 $88,940 $81,000 $93,124 $55,800EDA Recapitalization Grant $124,995 $328,910 $0 $0 $0

PEI Membership Dues/Petal dues/conf$34,070

PEI Grants $33,448

STATE OF IOWA COG ASST $10,294 $10,294 $9,000 $10,294 $9,000

WIA PROGRAMS $391,615 $446,926 $269,108 $349,886 $203,254 WIA STIMULUS $32,977 $0 $0 $0 $0

PJ $328,838 $313,773 $337,418 $54,726 $0REGIONAL COORDINATOR 28E $90,198 $73,538 $0 $0 $0

SESP/HB1 Grant&Bridges to Health $2,464 $7,381 $0 $5,155 $75,733DISCRETIONARY $211,982 $241,489 $106,511 $47,950 $174,743

BUS GROWTH $267,332 $267,299 $310,335 $281,012 $284,208GREEN JOBS GRANT $19,800 $44,373 $0 $0 $0

EIRHA $1,242,517 $1,193,500 $1,186,461 $1,267,375 $1,285,996EIRP Housing $16,976 $18,743 $13,174 $8,875 $10,000

EIRHC USDA Housing $5,155 $6,258 $5,840 $6,413 $8,000IFA Tax Credit Compliance $28,146 $24,475 $9,564 $11,550 $0

Housing Counseling $24,023 $101,133 $301,264 $158,049 $171,198

RTA $411,530 $513,756 $545,664 $534,059 $468,394CITY OF DUBUQUE JULE $302,785 $305,298 $320,563 $320,563 $330,844

Jule Mobility Coordinator Grant $58,880 $117,199 $96,873 $110,052Clinton Match mobility coord $3,680 $6,000 $6,054 $5,860

CTAA Jule & RTA/Misc. Jule income $6,104 $6,000 $13,620 $4,000Transit Fellowships $0 $17,298 $0 $9,050 $0

CDBG CONTRACTS $561,199 $428,227 $570,404 $415,434 $327,907Flood/New Production/FEMA $0 $403,324 $287,691 $363,945 $100,978

EDA Flood $67,956 $0 $0 $0 $0CDBG EDSA, PFSA $2,507 $3,976 $0 $10,629

EIRUSS UTILITY $31,181 $53,813 $81,932 $67,311 $77,062

SERVICE FEES $214,659 $312,128 $294,287 $325,235 $195,500Misc. Land Use Contracts $3,175 $0 $40,966 $15,048

Misc. Contracts and CompPlans $401 $30,310 $87,500 $51,800 $10,000Utility Billing/airport zoning $1,000 $0 $0 $0 $12,000Misc. Prog. 40 Service Fees $13,216 $16,374 $0 $22,182 $10,000

Misc. grant writing/strategic planning $10,001 $65,500 $2,500 $39,027 Asbury Inspections $65,582 $51,289 $44,000 $50,620 $50,000

City Codes $4,686 $4,568 $7,500 $11,000 $16,000Dubuque Acquisition/Relocation $8,166 $20,182 $18,107 $4,110

Proj. 40&50 Serv. Fees/EDA adim $3,714 $0 $0 $4,329 $50,000CAT/EDA Grants $0 $4,000 $2,500 $3,000

IDED Partnership Grants $60,069 $20,594 $20,000 $41,197EDA TA Grant & IARC Grant/Inspections $0 $20,329 $28,200 $28,604 $9,500

Peosta Inspections $2,874 $6,910 $6,000 $9,442IDED Partner Match $39,892 $33,241 $37,014 $40,401

Misc. PEI Grants/ICAAP Grant Marketing $38,831 $38,000HQS Inspections $1,883 $0 $4,475 $0

INT.-OTHER $1,315 $1,057 $1,015 $453 $500 Proceeds from LT Borrowing $30,405 $17,203 $22,000 $0 $0

Subtotal $4,954,291 $5,808,526 $5,419,234 $5,071,079 $4,593,474

Pass Thru - Flood/NP2 $1,676,338 $4,097,120 $3,000,000 $1,900,000 $1,000,000 WIA Program Costs $1,162,542 $1,013,003 $750,000 $500,000 $300,000

Proceeds from vehicle sale $14,000 $5,902 $4,000 $0 $3,500Agency Vehicle usage $59,916 $64,446 $55,000 $56,119 $50,000

Other Miscellaneous $401 $8,944 $2,000 $14,333 $0TOTAL $7,867,488 $10,997,941 $9,230,234 $7,541,531 $5,946,974

FY '14 REVENUES

8

ECIA Budget, continuedFY2011 FY2012 FY2013 FY2013 FY2014ACTUAL ACTUAL BUDGET AMENDED BUDGET

Salaries/Benefits $4,085,822 $4,611,511 $4,596,000 $4,294,590 $3,954,097

Office Supplies/Materials $60,808 $65,681 $72,500 $55,000 $49,000

** Conferences & Training $66,753 $74,790 $58,450 $53,000 $40,000

Business Travel & Expense $175,542 $194,047 $190,000 $157,000 $140,000(WIA Travel, mileage, cars)

Printing $14,184 $18,644 $18,500 $24,000 $18,000(Brochures, cards, stationary, signs)

Equipment Rental & Maintenance $7,617 $7,126 $8,500 $4,584 $4,000

Insurance $21,552 $30,717 $33,000 $30,241 $33,000

Dues and Subscriptions $18,457 $20,532 $27,000 $21,000 $23,000

Telephone $34,503 $39,957 $42,000 $37,000 $34,000

Postage $34,956 $35,683 $40,000 $32,000 $32,000

***Building Rent & Property Taxes $25,791 $25,539 $26,500 $15,000 $12,000

Utilities & Maintenance $27,626 $30,737 $31,000 $26,500 $25,000

Building Loan Interest $69,628 $68,025 $69,000 $72,012 $42,225

Interest on Line of Credit $11,967 $2,814 $15,000 $3,500 $4,000

Advertising $18,542 $10,261 $8,500 $12,000 $12,000

Professional Services/Computer $77,283 $61,039 $59,000 $65,550 $61,000

Equipment / car $66,588 $30,900 $40,500 $2,971 $10,300

Grant Funded Equipment Purchase $0 $0 $0 $74,492 $0

WIA IWD Site Coordinator $50,786 $56,983 $0 $0 $0

Collaborative Marketing $36,404 $25,454 $15,000 $52,000 $28,000

(Direct expenses mrkt no staff)

Miscellaneous $308 $6,350 $8,000 $19,400 $8,500(Team Bldg, Misc., Bldg, GEDDUP)Long Term Debt (principal) $68,531 $54,973 $60,000 $60,000 $60,555

Subtotal $4,973,648 $5,471,763 $5,418,450 $5,111,840 $4,590,677

Pass-through Flood/NP2/NP3/NP4 $1,676,338 $4,097,120 $3,000,000 $1,900,000 $1,000,000WIA Program Costs $1,162,542 $1,013,003 $750,000 $500,000 $300,000

Pass-through EDA Recapitalize Grant$0 $328,910 $0 $0 $0

Total $7,812,528 $10,910,796 $9,168,450 $7,511,840 $5,890,677

Excess Revenue/Expenses $54,960 $87,145 $61,784 $29,691 $56,297

Fund Balance at Beginning of Year $374,065 $429,025 $516,170 $516,170 $545,861

Transfer to Bldg. Reserve fund $10,000 $10,000 $10,000 $10,000 $10,000

Unassigned Fund Balance at End of Year $419,025 $476,170 $527,954 $495,861 $542,158

Committed Fund Balance at End of Year $10,000 $40,000 $50,000 $50,000 $60,000

Total Fund Balance at End of Year $429,025 $516,170 $577,954 $545,861 $602,158

Depreciation Expense $73,926 $83,176 $81,700 $78,545 $81,700

FY '14 EXPENDITURES