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7/30/2019 Unit 9 and 10-Financial Accounting-Transactions
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inancial Accounting (FI)- Transactions -
Unit 9
MELJUN
CORTES
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Business Process Integration
FI
Transactions
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Transaction Data
Includes internal and externalexchanges that describe businessactivities
Unlike master data, aggregatetransactional data is dynamic eachtransaction is unique
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R/3
FIFinancial
Accounting
COControlling
PSProject
SystemWFWorkflow
ISIndustry
Solutions
MMMaterials
Mgmt.
HRHuman
Resources
SDSales and
Distribution
PPProduction
Planning
QMQuality
Mgmt.PMPlant Maintenance
SMServiceMgmt.
Client / Server
Integrated Business
Solution
ECEnterpriseControlling
AMFixed Assets
Mgmt.
Financial Accounting (FI)
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Unit 9 Overview
Document Principles
Document Types
Posting Keys
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Document Principles
Each completed accountingtransaction writes data to thedatabase and creates a unique
electronic document
Each document contains informationsuch as:
Responsible person
Date and time of the transaction
Commercial content including company
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Document Principles
(continued) An accounting document capturesthe entire transaction in a mannerthat facilitates recall for reporting
purposes
It remains as a complete unit in thesystem until archived
Once created, a document can notbe deleted from the database
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Document Principles
(continued) The SAP R/3 document principleprovides a solid framework for astrong internal control system
Audit trails allow an accountant tobegin with an account balance on afinancial statement and tracethrough the accounting records tothe transactions that support theaccount balance or to trace
individual transactions to the
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Document Principles
(continued) Each posted accounting documenthas a header
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Document Principles (continued)
Each posted accounting documenthas at least two lines (e.g., debit andcredit)
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Document Types
A way to categorize differenttransactions
Many different document types aresupplied in the system
Document types are associated withnumber ranges
All documents of the same documenttype are stored in the system bydocument number
Determine the t e of account that
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Document Types
(continued) SA General ledger accountdocuments
DR Customer invoices DG Customer credit memos
DZ Customer payments
KR Vendor invoices
KG Vendor credit memos
KZ Vendor payments
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Posting Keys
Determine whether the item to beposted is a debit or a credit
Determine the type of account thatcan be posted
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The posting key (PK) has
a control function that
pertains to the document
line items.
It determines thefollowing:
Account type for
posting the line item
Debit or credit posting
of line items
Field status for
additional information
Posting Keys (continued)
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Assets
70 75
General Ledger
40 50
Material
89 99
Customers
0 1
Vendors
2 3
Common
Posting
Keys
Posting Keys (continued)
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Financial Accounting (FI)
- Transactions -
Unit 10
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Unit 10 Overview
Monthly Rent Cycle
Invoice Receipt
Invoice Entry Accounts Payable Settlement
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RentalAgreement
Accounts
Payable
InvoiceReceipt
Monthly Rent Cycle
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Invoice Receipt
InvoiceReceipt
InvoiceVerification
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Vendor
Information
Invoice Entry
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Accounts Payable
Settlement Select payment method and bank Select items for payment
Calculate the payment amount,taking account of cash discountperiods
Post the payment document Print payment medium