Unit FivePresentation Tools

John Elberfeld

JElberfeld@itt-tech.edu

WWW.J-Elberfeld.com

1TB133 Strategies for the Technical Professional

Unit Four SummaryUnit Four Summary• In this unit, we identified personal In this unit, we identified personal

learning styles, such as visual, learning styles, such as visual, auditory, and kinesthetic. auditory, and kinesthetic.

• Gardner’s theory of multiple Gardner’s theory of multiple intelligences was then described.intelligences was then described.

• Finally, we identified psychological Finally, we identified psychological aspects that influence learning and aspects that influence learning and looked at various personality looked at various personality assessments. assessments.

2

HomeworkHomework• Comments on homework and gradesComments on homework and grades

3

4

QUIZQUIZ• Take a short quiz that reviews the Take a short quiz that reviews the

material we covered last weekmaterial we covered last week

ObjectivesObjectives• Demonstrate selected skills of Demonstrate selected skills of

Microsoft PowerPoint elements.Microsoft PowerPoint elements.• The following key concepts will be The following key concepts will be

covered to achieve the course covered to achieve the course objectives:objectives:– PowerPoint BasicsPowerPoint Basics– Planning and Preparing a PresentationPlanning and Preparing a Presentation– Presentation DesignPresentation Design– PowerPoint Multimedia ToolsPowerPoint Multimedia Tools

PowerPointPowerPoint• MS Office’s PowerPoint is a powerful MS Office’s PowerPoint is a powerful

productivity tools that helps you create productivity tools that helps you create professional visual aids for presentations. professional visual aids for presentations.

• It enables you to draw the audience’s It enables you to draw the audience’s attention and deliver your presentation in attention and deliver your presentation in a clear and precise manner. a clear and precise manner.

• You can present information in the form of You can present information in the form of a slideshow from your computer or over a slideshow from your computer or over the Internet.the Internet.

New Features in 2007New Features in 2007• Live Preview: Review your formatting Live Preview: Review your formatting

choices before you apply them.choices before you apply them.

• Add SmartArt: Create professional-looking Add SmartArt: Create professional-looking graphics to help illustrate your point.graphics to help illustrate your point.

• Apply a Theme: Change text, graphics, and Apply a Theme: Change text, graphics, and charts throughout your presentation with charts throughout your presentation with one click.one click.

• New and Improved Effects: Apply to New and Improved Effects: Apply to modify graphics, shapes, and text.modify graphics, shapes, and text.

The PowerPoint WindowThe PowerPoint Window8

The PowerPoint WindowThe PowerPoint Window9

Title bar

Microsoft Office button Quick

Access toolbar

Minimize, , Restore, , Close the window

The PowerPoint WindowThe PowerPoint Window10

Tabs

Ribbon

Gallery

11

Document window

Status bar

Scroll bar

The PowerPoint Window

PowerPoint Views PowerPoint Views • NormalNormal

• Notes page Notes page

• Slide sorterSlide sorter

• Slide showSlide show

12

PowerPoint Normal ViewPowerPoint Normal View13

Outline pane with

thumbnails

Slide pane

Notes pane

PowerPoint Notes Page PowerPoint Notes Page ViewView

14

Slide representation

Notes

PowerPoint Slide Sorter PowerPoint Slide Sorter ViewView

15

PowerPoint Slide Show PowerPoint Slide Show ViewView

16

Opening a FileOpening a File

• To open a presentationTo open a presentation

– Use the Office button menuUse the Office button menu

Saving a FileSaving a File18

Save as

type box

Tools

Create new folder Views button

File name box

Getting HelpGetting Help19

Keyword search

Help hyperlinks

Planning for a PresentationPlanning for a Presentation• Consider your audience.Consider your audience.• Storyboard your ideas.Storyboard your ideas.• Complete research.Complete research.• Prepare the presentation.Prepare the presentation.

• Add content.Add content.• Make design decisions.Make design decisions.

• Review the presentation.Review the presentation.• Prepare to give the presentation.Prepare to give the presentation.

20

Planning with StoryboardsPlanning with Storyboards21

Parts of a PresentationParts of a Presentation• IntroductionIntroduction

• BodyBody

• ConclusionConclusion

22

“Tell ‘em what you’re going to tell ‘em, tell ‘em,

then tell ‘em what you told ‘em!”

Decisions, DecisionsDecisions, Decisions

• Edit to short phrases.Edit to short phrases.• Use bullet points.Use bullet points.• Use active voice.Use active voice.• Be clear and concise.Be clear and concise.• Elements should support, not Elements should support, not

distract.distract.• Be consistent.Be consistent.

7 X 7 Guideline7 X 7 Guideline• Seven words per lineSeven words per line

• Seven lines per slide - MAXIMUMSeven lines per slide - MAXIMUM

24

7

7• Edit to short phrases• Use bullet points• Use active voice• Be clear and concise• Elements should support, not distract.• Be consistent

Decisions, Decisions

• PlaceholdersPlaceholders

• Hold content.Hold content.

• Control element location.Control element location.

• Can be deleted.Can be deleted.

• Size can be changed.Size can be changed.

• Can be moved.Can be moved.

25

Slide LayoutSlide Layout

Add Interest with Design Add Interest with Design Themes Themes

26

Review for AccuracyReview for Accuracy

• SpellingSpelling

• Word usageWord usage

• Proofread, proofread, proofreedProofread, proofread, proofreed

Tables Add OrganizationTables Add Organization28

Media Draws Audience Media Draws Audience AttentionAttention

• Clip art Clip art

• PhotographsPhotographs

• Movies Movies

• SoundSound

• AnimationsAnimations

• TransitionsTransitions

29

Inserting ClipsInserting Clips30

Sound clip

Movie animation

Photograph

Clip art pane

Shortcut menu

Search dialog boxes

Clip art

Moving and Resizing ClipsMoving and Resizing Clips31

Editing handles

TransitionsTransitions32

Transition Gallery

Animation33

Animation effects

Custom Animation

pane

Sequence of animation

Play button

Navigating through the Slide Show

• Next

• Previous

• Black/White

• End

• Shortcut menu

• Go to

• Annotations

34

Navigating the Slide ShowNavigating the Slide Show35

Shortcut menu

Using Go To for NavigationUsing Go To for Navigation36

Slide titles

Annotations on SlidesAnnotations on Slides37

Annotations

Color choices

Pen options

Print Options for HandoutsPrint Options for Handouts38

Templates Provide DesignsTemplates Provide Designs

• ThemeTheme

• LayoutLayout

• ContentContent

39

Create a New PresentationCreate a New Presentation• Pre-made templatePre-made template

–PowerPoint built-inPowerPoint built-in

–Microsoft Office OnlineMicrosoft Office Online

• Blank presentation with placeholdersBlank presentation with placeholders

• Templates based on presentationsTemplates based on presentations

• Existing presentationExisting presentation

40

Starting with a TemplateStarting with a Template41

Example TemplateExample Template42

SmartArt SmartArt 43

WordArt EffectsWordArt Effects44

MultimediaMultimedia• Multimedia, by definition, is many Multimedia, by definition, is many

forms of media:forms of media:

– TextText

–GraphicsGraphics

–SoundSound

–AnimationAnimation

–VideoVideo

45

Types of GraphicsTypes of Graphics46

Vector graphic

Bitmap image

Obtaining ImagesObtaining Images

• ScanningScanning

• Digital cameraDigital camera

• Microsoft Clip OrganizerMicrosoft Clip Organizer

• Microsoft Office OnlineMicrosoft Office Online

• InternetInternet

• Graphics packages Graphics packages

47

Inserting a PictureInserting a Picture48

Insert Picture button

Using Picture ToolsUsing Picture Tools49

Picture Tools

The Internet as a ResourceThe Internet as a Resource50

Copyright

• Exclusive rights

–Derivative works

–Display

–Distribution

–Performance

–Reproduction

• Fair use

–Amount of work

– Intended use

–Timeliness

–Length of use

51

Microsoft Media ElementsMicrosoft Media Elements

• PhotographsPhotographs

• Clip ArtClip Art

• FontsFonts

• SoundsSounds

• AnimationsAnimations

• VideoVideo

52

Photo AlbumsPhoto Albums53

Inserting MoviesInserting Movies54

Using SoundUsing Sound• Clip OrganizerClip Organizer

• Microsoft Office OnlineMicrosoft Office Online

• CD audio trackCD audio track

• Personal recordingsPersonal recordings

–SoundsSounds

–MusicMusic

–NarrationNarration

55

Adding SoundAdding Sound56

Sound icon

Adding CD SoundAdding CD Sound57

Sound over Multiple SlidesSound over Multiple Slides58

Start playing

Stop playing