Unit Price BillingChristine Borato

Why use Unit Price Billing?

• For clients who work for the Department of Transportation, cities or counties• To bill those customers by unit and/or lump sum completed during a specific time period• To integrate A/R, J/C and G/L from one data entry point

• Control File settings• Track quantities complete to J/C?– Consistent Units of Measure

• Setting up agencies– Importable items

• Creating the Unit Price Bid

1 Setting Up Maintenance

• Internal job must be set up prior• Bid No = Job No• Establishes actual bid with quantities,

unit prices and income amount• Titles and Totals available• Can copy or import

2 Unit Price Bid

Unit Price Bid – “General” & “Submit” to tabs

Unit Price Bid – “Items” tab

• Enter completed quantities• Create estimate/billing/pay app• Record cash• Record quantities paid• Pay subcontractors

3 Daily Transactions

• As of date• Track to J/C as well as bill to enable

estimated vs. actual quantities• Quantities as stated by agency

4 Enter Completed Quantities

Completed Quantities

2nd Completed Quantities

• Quantities complete As of Date• Will show quantities entered throughout

the month as well as what has been previously billed per item

• Retainage will default like AIA• Must be posted• Auto post option to affect J/C, A/R and G/L

5 Creating the Estimate

Estimate – “Items” tab

Posting the Estimate

AIA – Continuation Sheet

• Cash recorded in A/R• Apply cash receipt to bid– Manually– Oldest first

• Pay subcontractors

6 Tracking Quantities Paid

Quantities Paid

• Same maintenance as bid– Add line to bid– Complete quantities– Bill on estimate

7 Change Orders

• Perform a rollback• Located on list criteria• Has cash been applied• Must rollback most recent

estimate first

8 Corrections

Rollback

• Designed to bill customer by units completed within a specific time period

• Primarily with DOT, cities and counties• Can integrate with J/C, A/R and G/L to

decrease data entry

Overview

Thank You!