University Administration Employee Relations and Human

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9/16/2011 University Administration1

2 University Administration9/16/2011

New Employee Orientation

Angela Foster,Assistant Director,

ER/HR([email protected])

Restrooms and Breaks

Packet Introduction

Introductions

• Name

• Unit and Position

• Something unique about yourself


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University Administration Employee Relations & Human Resources

NESSIE

Overview of University Structure

Employment Information

Being a Public/State Employee

Equal Opportunity Employer

Employment Forms and Resources

Academic Vacation and Sick Leave Reporting System Training


Provides HR services, compliance, expert implementation, and guidance for all HR policies and procedures for University

Administration units on all three campuses, which includes:

Recruiting and staffing

On-boarding of new UA employees

Employment administration

Leave administration

Separation administration

Internal consulting and

employee relations

Supervisory Training

Unit within University Human Resources



What is NESSIE? What do I use it for?

• Change in personal information

• Career

• Benefits

• Life Events

• Compensation

• Leave Information

• Policies

• Employment Verification System

https://nessie.uihr.uillinois.edu/cf/index.cfm

https://nessie.uihr.uillinois.edu/cf/index.cfm

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University History

University Facts, Figures and Functions

University Missions

University Vision

Guiding Values

University Administration

Campus

External Constituencies & Partners



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1862 – Federal Land Grant Act

1867 – State University

established

“The Elephant”

First regent “President” of the University of Illinois

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His student ID number was 1.

13

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1944 GI bill passed

1945 Temporary campuses

established

1946 – UIC campus opened

to 4,000 students

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1841, Thomas Strawbridge purchased

land of future UIS campus.

1852 –Springfield’s 1st institution

of higher learning

opened –Illinois State University.

Sangamon State

University established

June 10, 1969.

Dr. Robert C. Spencer – 1st

President –September 1,

1969

University of Illinois –

Springfield -1995


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Faculty

AP

CS

Students



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To create a brilliant future for the University of Illinois in which the students, faculty and staff thrive and the citizens

of Illinois, the nation and the world benefit, a future in which the University of Illinois is the recognized leader

among public research universities in:


In all that the University does, we will:

• Aim High

• Be inclusive, treat each other with dignity and respect and promote citizenship

• Strive to control our destiny

• Value excellence, quality and service

• Be accountable for our actions and exercise responsible stewardship

• Foster innovation and creativity

President, University of Illinois


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A specialist in post-World War II diplomatic history and the Cold War, Hogan succeeds President Stanley O. Ikenberry. A Midwest native, Hogan brings to the University experience from a four-decade career in public higher education that has included progressively senior administrative appointments at The Ohio State University and the University of Iowa before joining UConn in 2007. He holds degrees from the University of Northern Iowa and the University of Iowa.


• What does it mean to be a University Administration employee?

• What does this mean to me?

• Where do we fall in terms of organizational structure for the University?


• University Administration offices oversee the system-wide operations of the University and a handful of academic affairs units that reflect University-wide efforts.

• These offices report to the President or one of the following: Vice President for Academic Affairs, Vice President/Chief Financial Officer, or Vice President for Research.

• UA employees reside on all three campuses but are not campus employees.


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UA

UIC

UIS

UIUC




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Board of Trustees (BOT)

State Universities Civil Service System (SUCSS)

State Universities Retirement System (SURS)

Campus Structure

Illinois Board of Higher Education (IBHE)



Frances G. Carroll

James D. Montgomery

Governor Pat Quinn,

ex officio

Edward L. McMillanTimothy N. Koritz Carlos Tortolero

Karen Hasara Christopher G. Kennedy

Pamela B. Strobel Lawrence Oliver II

• Regulations of the Board of Trustees for the guidance of the staff of the University– Non-discrimination Statement– Roles and functions for University Administration– Legislative Organizations– Campuses, colleges, departments– Graduate colleges– Library– Specialized Units– Changes in Academic organizations– Academic and administrative staffs– Academic freedom and tenure– Student affairs and discipline– Research and Publications


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Created in 1952 to be a separate entity of the State of Illinois and is under the control of the Merit Board.

Purpose is to establish a sound program of personnel administration for the specified agencies and institutions. All certificates, appointments and promotions to positions in these agencies and institutions shall be made solely on the basis of merit and fitness, to be ascertained by examination.

Establishes Civil Service classifications, tests, and hiring guidelines.

University Administration9/16/2011

• All employees are governed by SUCSS except:– Members and officers of the Merit Board and the board of

trustees, and the commissioners of the institutions and agencies covered hereunder;

– Presidents and Vice Presidents of each educational institution;– Other principal administrative employees of each institution and

agency as determined by the Merit Board;– The teaching, research and extension faculties of each

institution and agency;– Students employed under rules prescribed by the Merit Board,

without examination or certification.

• Civil Service Statute and Rules:– http://www.sucss.state.il.us/sar_results.asp


Created by the Governor of Illinois and the General Assembly in 1941. Consistent with that, changes to the existing benefit program must be enacted through legislation.

Today SURS serves over 70 employers in Illinois including state universities, community colleges, and state agencies. SURS provides benefit services to over 180,000 members throughout the world.


http://www.surs.org

http://www.sucss.state.il.us/sar_results.asp

http://www.surs.org/

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Primary responsibility is to analyze the budget

requests of state institutions and

recommend amounts deemed proper

16 Members

10 appointed by Governor

1 member of a public university

board

1 member of a private

college/university board

Chair of Illinois Community College

Board

Chair of Illinois Student Assistance

Commission

2 student members (Selected by the

Student Advisory Committee of IBHE)

University Administration9/16/2011


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• Each Senate has its own constitution and bylaws

• Each Senate determines for its campus matters of educational policy

• The Senates recommend candidates for degrees, diplomas, and certificates to be conferred by the President under the authority of the Board of Trustees

• Composition and charge of Senate Conference are specified in the University of Illinois Statutes, Article II, Section 2 at: http://www.uillinois.edu/trustees/trusteesfromold/statutes.html#sec22



http://www.uillinois.edu/trustees/trusteesfromold/statutes.html

http://www.uillinois.edu/trustees/trusteesfromold/statutes.html

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Academic, Calendar & Fiscal Year

Employee Groups

Appointment “Position” Information

Hours Worked/Getting Paid

Leaves

Performance Appraisals

Other University and /orUA Benefits, Policies & Programs

Financial Services

Employee Resources



• Academic Year

– August 16th – August 15th of following year

• Calendar Year

– January 1st – December 31st

• Fiscal Year

– July 1st – June 30th of following year


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8,953 full-time equivalent Academic Professional employees

Generally salaried employees whose positions meet specialized administrative, professional, or technical needs

Perform high-level duties and have specialized responsibilities in academic, research or administrative areas

Receive a contract for a specified appointment period (typically one year on the Academic year)


Minimum requirements

• Bachelor’s degree in a field required by the position

• Some positions may require an advanced degree

• Experience uniquely relevant to the job

Most common UA Academic Professional Titles:

• Associate Vice President

• Assistant Vice President

• Director

• Associate Director

• Assistant Director

• Coordinator

• Analyst or Specialist


• Intended for use by academic staff, including Faculty, on the three campuses

• The Provosts on each campus are consulted regarding policies and procedures for academic staff.

• Policies in the Academic Staff Handbooks are not intended to replace policies set forth by the General Rules Concerning University Organization and Procedure or University Statutes

Academic Staff

Handbooks

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• UIC – available via the web and is combined with Civil Service policies at http://www.uic.edu/depts/hr/relations/policies_procedures.shtml

• UIS – available via the web at http://www.uis.edu/academicstaffhandbook/index.html

• UIUC – available via print copy through Academic Human Resources at 217.333.6747 or via the web at http://webster.uihr.uiuc.edu/ahrhandbook/

Academic Staff

Handbooks


Representative bodies for Academic Professionals

• Personnel Advisory Committees – one for each campus

• University Professional Personnel Advisory Committee (UPPAC) – members from each campus Personal Advisory Committee


Resources for Academic Professionals

• General Rules Concerning University Organization and Procedure

• University Statutes

• Campus Staff Handbooks – policy handbooks for each campus via print or the web

http://www.uic.edu/depts/hr/relations/policies_procedures.shtml

http://www.uic.edu/depts/hr/relations/policies_procedures.shtml

http://www.uis.edu/academicstaffhandbook/index.html

http://www.uis.edu/academicstaffhandbook/index.html

http://webster.uihr.uiuc.edu/ahrhandbook/

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University Professional Personnel Advisory Committee (UPPAC)

• Serves as a forum for the three campus advisory committees to share ideas and discuss issues

• Review policies affecting APs

• May be asked to form an opinion based on advice from the campus committees

• Membership divided into two categories

• Voice and Vote

• Ex-officio members

• President meets with UPPAC annually to discuss AP issues and concerns

http://www.uppac.uillinois.edu


UPPAC

UICPAC

UIUCCAP

UISAPAC

Description

• Liaison between Academic Professionals (AP) and Administrative Officers of the University

• Appoint representatives to University and campus committees, including liaisons to Faculty Senate committees

• Interview candidates for key campus administrative positions

• Mediate and arbitrate AP grievances


10,646 full-time equivalent Civil Service employees

Governed by the SUCSS

Occupy positions that have been categorized into classifications.

Most common UA Civil Service titles:

• Office Support Associate (Secretary III)

• Payroll Clerk

• Account Technician I, II, III

• Accountant I, II, & III

• Classifications in the trades

http://www.uppac.uillinois.edu/

http://www.uppac.uillinois.edu/

http://www.uic.edu/depts/lib/specialcoll/services/lhsc/ead/003-13-02f.html

http://cap.illinois.edu/

http://www.uis.edu/apac/

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Minimum Requirements

• Be a resident of the State of Illinois

• Have a current electronic application on file at the UI

• Qualify for and pass a Civil Service examination

Resource Information for Civil Service Employees

• SUCSS

• Civil Service Statute and Rules

• Labor Agreements/Unions

• Policy and Rules

• Staff Advisory Council

• Civil Service Policies and Labor Contracts– https://nessie.uihr.uillinois.edu/cf/policies/index.cfm

• Policy and Rules for Civil Service Staff– Apply to all Civil Service employees of the University of

Illinois– Purpose is to provide uniform guidelines for the

management of civil Service employees in support of University objectives

– It is University policy to incorporate the provisions contained in Policy and Rules into each labor agreement to which the University is a party.

– Incorporates references to the Civil Service Statutes and Rules as necessary.



University Employee Advisory Committee (UEAC)

• Serves as a forum for the three campus advisory committees to share ideas and discuss issues

• Review policies affecting CS employees

• May be asked to form an opinion based on advice from the campus committees

• Membership divided into two categories

• Voice and Vote

• Ex-officio members

• President meets with UEAC annually to discuss CS issues and concerns

https://nessie.uihr.uillinois.edu/cf/policies/index.cfm

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Description

•Works in an advisory capacity, with the Assistant Vice President for Human Resources, to identify and resolve problems and to present ideas and information important to all staff employees.

•Provides a medium for passing ideas and information among employees, employee groups and Administration.

•Participates on committees affecting staff employees’ work conditions, benefits, educational opportunities and other activities that might impact them.

•Reviews policies and procedures that concern staff employees.

UEAC

UICSAC

UIUCSAC

UISCSAC


Work on a temporary basis.

May work up to 900 consecutive hours in any one

unit.

Scheduled work hours are often

flexible.

Do not receive employee

benefits or Union representation.


http://www.uic.edu/orgs/sac/

http://www.shr.illinois.edu/sac/

http://www.uis.edu/csac/

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Official University identification card.

Used to access services and appropriate facilities and to verify status. Faculty and staff use it for building access, department name badge, parking, the library and computer account activation.

Can be used for various services on campus (dining, computer labs, printing services, library). You can also add money to your I-Card at value transfer stations throughout the campus.

University Administration i-card Office: http://www.icard.uillinois.edu/


Faculty & Academic Professional

• Receive Notification of Appointment (NOA).

• NOA is the employee’s contract with the University and contains the terms of employment.

• NOA’s or appointment information (CS &AP) may be viewed at:

https://nessie.uihr.uillinois.edu/cf/info/index.cfm?Item_id=1080


Faculty & Academic Professionals

• Full-time Academic Professionals (non-Visiting) may receive notification rights. Notification rights may be based on the following:

• Years of Service

• Salary Funding Source

• Employees continue to provide service and receive their contractual salary during the notice period.

http://www.icard.uillinois.edu/


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• What does visiting mean?

– Not entitled to notification rights

– May receive some advance notice as a UA employee

– May be unionized

– Appointed for a temporary need, often due to grant funds or a temporary project or resource needs



Civil Service

• Continuous with no end date

• Probationary period based on classification

• Seniority


Civil Service

• 30 Day Notification

• Employees continue to provide service and receive their contractual salary during the notice period.

• Bumping rights based on length or service in classification

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Annual reappointment process for traditional Academic Professionals and Faculty coincides with the Academic year, August 16 through August 15.

Civil Service staff are typically appointed for an indefinite period of time.

Students and Graduate Assistants are typically appointed on a semester by semester basis.

Temporary, hourly employees are typically appointed for a specific period of time.



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Earnings Statements

Payroll Schedule

Direct Deposit

FICA Taxes

W-2 Online Enrollment

Benefit Statement

Exempt vs. Non-Exempt


Earnings statements are available on line via NESSIE three days prior to payday and history up to 15 months is kept in NESSIE for viewing purposes. https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=1055&rlink=674

Civil Service paid bi-weekly.

Academics (includes AP, Faculty, Other Academics, Graduate Assistants) paid monthly on the 16th of the month.

Payroll Schedule online at: http://www.obfs.uillinois.edu/obfshome.cfm?level=2&Path=earnings&XMLData=payschedules

(handout)

https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=1055&rlink=674

http://www.obfs.uillinois.edu/obfshome.cfm?level=2&Path=earnings&XMLData=payschedules

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New employees are required to use Direct Deposit for payroll earnings. If Direct Deposit is not established, the employee is issued a Pay-Card and funds are deposited into an account and can be only be accessed with the Pay-Card. (handout)

May view Direct Deposit information, or make changes, at : https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=1054&rlink=674

Pay may be deposited into up to two institutions; however, one institution must be a Credit Union.

• Urbana-Champaign – University of Illinois Employees Credit Union: http://www.uiecu.org/ASP/home.asp



FICA taxes are comprised of both Social Security (OASDI) and Medicare.

Status employees at the University of Illinois are not subject to Old Age, Survivors and Disability Insurance (OASDI), better known as Social Security.

University employees that contribute to SURS are exempt from OASDI withholding.

OASDI withholding and earnings subject to OASDI are reported to the Social Security Administration on the Form W-2.

https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=1054&rlink=674

http://www.uiecu.org/ASP/home.asp

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• Register to receive W-2 Electronically Once employees consent to receive their Form W-2 electronically, they will be able to retrieve the form every year without consenting again.

• Register in NESSIE

• Can withdraw enrollment at any time

• https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=2935


• Employees are commonly asked to provide employment verification information when dealing with vendors outside the University, such as a bank or lender when applying for a loan. The online Employment Verification System (EVS) provides almost immediate access to that information.

• https://nessie.uihr.uillinois.edu/cf/info/index.cfm?Item_ID=1076&rlink=674


• This application allows you to view a statement of your current and past benefit elections, including both mandatory and voluntary University of Illinois and State of Illinois benefit plans. Note: SURS information is not currently included in this statement.

• https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=4034


https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=2935

https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=2935

https://nessie.uihr.uillinois.edu/cf/info/index.cfm?Item_ID=1076&rlink=674

https://nessie.uihr.uillinois.edu/cf/info/index.cfm?Item_ID=1076&rlink=674

https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=4034

https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=4034

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Paid a fixed salary per pay period (bi-weekly for CS; monthly for Academics)

Expected to work a minimum of 40 hours (Academic Professionals) per week (for full-time employees) or 37.5 hours (most Civil Service).

May be expected to work over the minimum required hours based on operational needs.

Not eligible for Overtime or Compensatory Time.


Paid on an hourly basis.

Work a fixed schedule.

Overtime may be required based on operational needs.

Paid Overtime at 1 ½ times the hourly rate; some contracts pay OT per day, some per week. May receive Compensatory Time at 1 ½ times in lieu of OT pay, if agreed upon by the employee and unit.


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Chipotle528 E Green

Firehaus708 S 6th

Flat Top Grill607 S. Sixth

Jimmy John’s601B East Green

SubwayGreen

MiaZa’sGreen

Chik-Fil-AQuad ShopSbarro’sSerendipityLocated in the Union


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Vacation and Sick Leave

Holidays

Reduced Service Week

Other University Leaves

• Employees must have a 12-month appointment to be eligible.• Receive 24 days of vacation leave at the beginning of each

Academic year.• Accrue 16 hours (2 days) per month, but may use accruals for entire

Academic year up front. If separated from the University and vacation leave not yet accrued has been used, must pay back to the University.

• May accumulate up to three-years of accruals (72 days), but may only carry over two-years of accruals (48 days) each Academic year.

• Part-time employees and employees not starting at the beginning of the Academic year have leave accruals pro-rated based on FTE and start date.


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• Employees must have at least a 50% appointment, be appointed for at least 9 months, and be eligible to participate in SURS.

• Receive 25 days (12 cumulative; 13 non-cumulative) of sick leave at the beginning of each Academic year.

• Accrue 16.67 hours (2.08 days) per month, but may use accruals for entire Academic year up front. If separated from the University and sick leave not yet accrued has been used, must pay back to the University.

• Part-time employees and employees not starting at the beginning of the Academic year have leave accruals pro-rated based on FTE and start date.


• May earn up to 28 days per year based on years of service.

• Employees may accumulate an amount of leave equal to that earned in two service years at the employee's current earnings rate, but upon reaching this accumulation will cease to earn leave except when the accumulation is reduced.

• Accrual Tables may be found at: https://nessie.uihr.uillinois.edu/cf/leave/index.cfm?Item_id=1406

• Part-time employees have leave accruals pro-rated based on FTE.


• Employees in a trainee, apprentice, learner, provisional, and status appointments are eligible.

• Accrue sick leave without limit at the rate of .0462 hours for each hour, exclusive of overtime, that the employee is in pay status (approximately 12 days per year for full-time status).

• Part-time employees have leave accruals pro-rated based on FTE.


https://nessie.uihr.uillinois.edu/cf/leave/index.cfm?Item_id=1406

https://nessie.uihr.uillinois.edu/cf/leave/index.cfm?Item_id=1406

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• Non-Exempt employees report absences in 1/10th of an hour increments.

• Exempt employees report absences in full or half-day increments only.

– Half day = 3.75 hours for 7.5 hour day

– Half day = 4 hours for 8 hour day

– Half day & full day is based on employees scheduled work hours per day.


• The University recognizes 11 holidays for all employees, including:– New Year's Day– Martin Luther King Day (President delegated) – Memorial Day– Independence Day– Labor Day– Thanksgiving Day– Christmas Day

• The President has delegated to each Chancellor the authority to designate the remaining four holidays to be observed on each campus.– 2 are typically designated as floating holidays– 2 are typically granted the day after Thanksgiving and Christmas Eve


• Employees do not use leave benefits to cover this day.

• Staff employees who are required to work any part of a gift day are compensated in accordance with Policy and Rules, Rule 11.13 – Excused Absence with Pay/Gift Day https://nessie.uihr.uillinois.edu/pdf/policy/rules/pr11r13.pdf.

• For payroll time reporting purposes, time for non-exempt staff employees should be recorded as regular hours. Exempt employees will not record any hours, since they record only “exception time” (e.g., vacation or sick leave usage).


https://nessie.uihr.uillinois.edu/pdf/policy/rules/pr11r13.pdf

https://nessie.uihr.uillinois.edu/pdf/policy/rules/pr11r13.pdf

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• It is expected that most units are closed on these days and that most employees are not working.

• Employees may use floating holidays or vacation leave to be paid for these days.

• Employees who wish to work in lieu of using leave benefits, may do so under the guidelines established by the campus Provost.


• Family & Medical Leave (FMLA)

• Funeral Leave

• Jury Duty

• Military Leave & Family Military Leave

• Parental Leave

• Pregnancy Leave

• Shared Benefits

• Victims of Economic Security & Safety Leave (VESSA)

• https://nessie.uihr.uillinois.edu/cf/leave/index.cfm.



https://nessie.uihr.uillinois.edu/cf/leave/index.cfm

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For Academic Professional employees only

Web-based tracking, approval, and reporting system for Academic vacation and sick leave usage.

AVSL system used by UA units serviced by ER/HR

ER/HR manages and maintains the AVSL system (Administrators).


AVSL system accessed with Enterprise Authentication Service (EAS) login and password.

• Vacation

• Sick

• FMLA

• VESSA

• Parental

• Jury Duty

• Floating Holidays

• Funeral/Bereavement

• Military

Tracks paid and unpaid leaves:


Go to: https://appserv7.admin.uillinois.edu/avsl/

Enter your EnterpriseID

Enter your Password

https://appserv7.admin.uillinois.edu/avsl/

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UA employee performance appraisals are conducted annually.

Standard forms are used across UA.

PA’s are conducted by the direct manager and in some cases, also the unit Director.

Training is available for employees receiving PA’s and managers conducting them.

https://nessie.uihr.uillinois.edu/cf/index.cfm?item_id=160



Tuition Waivers/Educational

Assistance

Distinguished Employee &

Leadership & Team Award (DELTA )

Open Performance Network (OPN)

https://nessie.uihr.uillinois.edu/cf/index.cfm?item_id=160

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Waiver based on eligibility criteria and college of choice.

Employees are responsible for the expense of books and travel.

Eligibility and policy provisions: https://nessie.uihr.uillinois.edu/cf/events/index.cfm?Item_id=1121&rlink=1116

• University of Illinois – Springfield

• University of Illinois – Chicago

• University of Illinois – Urbana-Champaign


• Department approval process

• Community College or other Universities (Non-reciprocal)

• Funding comes from individual unit


https://nessie.uihr.uillinois.edu/cf/events/index.cfm?Item_id=1121&rlink=1116

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• Chicago State University • Eastern Illinois University • Governors State University • Illinois State University • Northeastern Illinois University • Northern Illinois University • Southern Illinois University • University of Illinois (UIS, UIUC, UIC)• Western Illinois University



7 years of Service

50% off tuition

Must be Senior Public Institution in the State of Illinois


Designed to annually recognize employees and teams within UA for their exceptional accomplishments and service to the University. Through this program, outstanding performance is encouraged in all UA employees.

Annually recognizes up to six individual UA employees (three Academic Professional and three Civil Service) and one team of 3-15 employees, with a monetary award. Recipients will be honored at an annual Award Dinner.

Additional information: https://nessie.uihr.uillinois.edu/cf/events/index.cfm?Item_id=3654

https://nessie.uihr.uillinois.edu/cf/events/index.cfm?Item_id=3654

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What’s new

Initiatives Directory

Relevant Policies

Annual CFO Forum

http://www.opn.uillinois.edu/uaemployee/default.aspx

Parking

Public Transportation

Recreation

Discounts & Other University Benefits


• http://www.parking.uiuc.edu/ • Registration of vehicles• Parking Options • Rates• Renewal Information• Motor Assistance (244-HELP)• Contact Parking:

• Public Safety Building, MC-241• 1110 Springfield Ave., Suite 201• Urbana, IL 61801• Phone: 333-3530• E-mail: [email protected]

• Parking is open Monday through Friday, 8:30 a.m. – 5:00 p.m. and remains open over the noon hour.


http://www.opn.uillinois.edu/uaemployee/default.aspx

http://www.parking.uiuc.edu/

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• Mass Transit District (MTD) Buses

– http://www.cumtd.com/

• Free to University Employees

• Online bus schedule guidance

• Amtrak

– http://www.amtrak.com

• Convenient transportation to UIC


• http://www.campusrec.uiuc.edu/index.html• Indoor Facilities

– Activities and Recreation Center (ARC)– Campus Recreation Center East (CRCE)– Outdoor Center– Ice Arena– Kenney’s Gym– Freer Hall

• Outdoor Facilities– Outdoor Center Fields– Complex Fields– Illini Grove

• Services Provided– Daily passes– Child Hours– Community (non-member) Opportunities

**Payroll deduction option for membership


• Barnes & Noble• Computer Software & Hardware• Cellular Phone Discounts• Auto Discounts• Travel Discounts• Adoption Assistance program


https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=1574&rlink=1

http://www.cumtd.com/

http://www.amtrak.com/

http://www.campusrec.uiuc.edu/index.html

https://nessie.uihr.uillinois.edu/cf/benefits/index.cfm?Item_ID=1574&rlink=1

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General Computer Access

& E-mail

UA Acceptable Use of Computing

and Network Resources Policy

Telephone Usage &Voicemail Instruction


Logging On

Password Guidelines

Saving files

• Employees may access their University email account online at http://webmail.uillinois.edu. E-mail & Webmail

Printers

• Intended to protect UA employees and the University from damaging actions including lawsuits, virus attacks, and the compromise of network systems and services.

• Applies to all employees, contractors, consultants, temporaries, and other individuals assigned to UA.

• Covers computer equipment and related software owned or leased by the University of Illinois, including but not limited to computers, application software, operating systems, data files, storage media, network accounts providing electronic mail, Internet browsing, FTP, login accounts and passwords.

• Policy information and forms can be found at: https://hrnet.uihr.uillinois.edu/dart-cf/index.cfm?Item_id=3894.


http://webmail.uillinois.edu/

https://hrnet.uihr.uillinois.edu/dart-cf/index.cfm?Item_id=3894



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Telephone Policy

Appropriate Usage

http://www.cites.illinois.edu/voicemail/instructions.html



http://www.cites.illinois.edu/voicemail/instructions.html

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State Officials Employees Ethic Act & Positive Time Reporting Tool

Code of Conduct

Ethics Training

Whistleblower Policy

Statement of Economic Interest

Conflicts of Interest/Commitment

Freedom of Information Act (FOIA)

Gifts to Employees


SOEEA Reporting Tool (Positive Time Reporting – PTR System)

University Policy

UA Implementation

SOEEA Supporting Documents

https://hr.uillinois.edu/PolicyCompliance/PolicyLibrary/HRPolicy/SOEEA.cfm


https://hrnet.uihr.uillinois.edu/ptrapplication/

https://hr.uillinois.edu/PolicyCompliance/PolicyLibrary/HRPolicy/SOEEA.cfm

https://hrnet.uihr.uillinois.edu/ptrapplication/

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Establishes guidelines for professional conduct by those acting on behalf of the University including executive officers, faculty, staff, and other individuals employed by the University using University resources or facilities, and volunteers and representatives acting as agents of the University.

Review of the Code of Conduct is a requirement of the new hire orientation program in NESSIE and must be completed during the new hire process.

Code of Conduct: http://www.ethics.uillinois.edu/policies/code.cfm

• State Officials and Employees Ethics Act (Ethics Act) requires all University employees to complete an ethics orientation at the time of hire.

• On an annual basis, all University employees are required to complete mandatory ethics training to comply with the Ethics Act.

• Ethics legislation summary can be found at: https://newhire.uihr.uillinois.edu/cf/NewHire/ethicssup/Ethics%20Orientation%20for%20U%20Employees2006.rtf

• Questions should be directed to the University Ethics Office at 866-758-2146 or [email protected].



OBFS Policy 9.8: http://www.obfs.uillinois.edu/manual/central_p/sec9-8.html

State Officials and Employees Ethics Act (Ethics Act bans the solicitation and acceptance of gifts from prohibited sources to University employees, employee's spouse or immediate family.

Gifts are any gratuity, discount, entertainment, hospitality, loan, forbearance, or other tangible or intangible item having monetary value, including but not limited to, cash, food and drink, and honoraria for speaking engagements related to or attributable to government and employment or the official position of an employee, member, or officer.

http://www.ethics.uillinois.edu/policies/code.cfm

https://newhire.uihr.uillinois.edu/cf/NewHire/ethicssup/Ethics Orientation for U Employees2006.rtf



http://www.obfs.uillinois.edu/manual/central_p/sec9-8.html



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OBFS Policy 9.6 – Disclosure of Wrongful Conduct and Protection from Reprisal (Whistleblower Protection) http://www.obfs.uillinois.edu/manual/central_p/sec9-6.html

Intended to protect any employee who engages in good faith disclosure of alleged wrongful conduct to a designated University official or public body.

• Required to complete each March

• Returned to Office of the Secretary of State

• https://nessie.uihr.uillinois.edu/cf/info/index.cfm?Item_id=2235



Academic employees must obtain prior written approval to engage in non-University income-generating activities, and must also disclose such activities annually, whenever a substantial change in such activities occurs, or when required by granting agencies.

Policies on Conflicts of Interest and Commitment: http://ethics.uillinois.edu/policies/conflict.cfm






http://ethics.uillinois.edu/policies/conflict.cfm

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Intended to open the government to all citizens by guaranteeing access to governmental records in whatever form they are maintained.

As a public institution, we are covered by FOIA.

University Administration, including the Office of the President, the Board of Trustees, and all employees at the University are included.


• Anyone

Who can request information?

• What you write may become public.

What does this mean to me?

• No – Illinois FOIA provides exemptions and Federal Family Education Rights and Privacy Act (FERPA) prohibits release of some student information.

Is everything public?

• University Relations – Tom Hardy, Records Officer for UA

• Work with Records Officer on each campus when a multi-campus FOIA is filed.

Who handles FOIA requests for UA?


What is included?

• Correspondence and memoranda

• Reports and publications

• Budget and financial records

• Inventory, supply, and other property records

• Salary records

• Contracts

• And more…

Printed information such as:

• Email

• Statistical reports

• Class and grade rosters

• Audiovisual files

• And more…

Information maintained electronically, including:

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Statement on Sexual Harassment

Non-Discrimination Statement

University Council on Equal Opportunity


The University of Illinois takes sexual harassment in work, study or residential life seriously, and will take action to provide remedies when such harassment is discovered.

Sexual harassment is prohibited by federal and state nondiscrimination law. Implementing procedures developed by the campuses will include specific explanations and sexual harassment definitions that reflect current law.

University Statement on Sexual Harassment: https://hrnet.uihr.uillinois.edu/panda-cf/eeo/index.cfm?Item_id=695

• The UI will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, sexual orientation including gender identity, unfavorable discharge from the military or status as a protected veteran and will comply with all federal and state nondiscrimination, equal opportunity and affirmative action laws, orders and regulations.

• Policy applies to admissions, employment, access to and treatment in the University programs and activities.

• University complaint and grievance procedures provide employees and students with the means for the resolution of complaints that allege a violation of this Statement.

• University Non-Discrimination Statement: https://hrnet.uihr.uillinois.edu/panda-cf/eeo/index.cfm?Item_id=641&rlink=694


https://hrnet.uihr.uillinois.edu/panda-cf/eeo/index.cfm?Item_id=695



https://hrnet.uihr.uillinois.edu/panda-cf/eeo/index.cfm?Item_id=641&rlink=694



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Appointed by the President and is charged with the following major functions:

• To advise the President on all University-wide matters pertaining to equal opportunity, nondiscrimination, affirmative action and diversity.

• To review the University's affirmative action and nondiscrimination programs, to analyze related federal and state legislation and regulations, and to make appropriate recommendations.

• To stimulate and facilitate University programs, services and procedures in matters affecting equal opportunity, nondiscrimination, affirmative action and inclusiveness, recommending standards which ensure consistent application.


• An E-Reference Book is an online tool that organizes information, videos, forms, etc. in an easily referenced format. Each book has search capabilities to supplement the tabbed structure. Select from the links below to access each book.

• Leave Benefits

• New Employee Orientation

• Recruiting Tools and Techniques

• UA Internship Program


https://hr.uillinois.edu/HRServices/UATraining/LeaveBenefits/index.html

https://hr.uillinois.edu/HRServices/UATraining/UAOrientation/index.html

https://hr.uillinois.edu/HRServices/UATraining/Recruiting/index.html

https://hr.uillinois.edu/HRServices/UATraining/UAInternship/index.html

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271 Henry Administration Building506 S. Wright St. M/C 341

Urbana, IL 61801217-333-2600Office Hours:

Monday – Friday8:00 a.m. – 5:00 p.m.


• https://www.ds.uillinois.edu/vsl/index.php

VSL System

• https://hrnet.uihr.uillinois.edu/dart-cf/index.cfm?Item_id=2754

Exempt Leave Reporting Information and Job Aids

• Angela [email protected]

• Denise [email protected]

• Jami [email protected]

• Griselda [email protected]

Employee Relations and Human Resources


https://www.ds.uillinois.edu/vsl/index.php



