UNIVERSITY COMMITTEE HANDBOOK 2020-2021

1 UHC Committee Handbook (REV 11-15-2020)

UNIVERSITY COMMITTEE HANDBOOK

2020-2021


T ABLE OF CONTENTS

COMMITTEE STRUCTURE ............................................................................................. 3 BOARD APPROVAL PROCESS FOR COMMITTEE HANDBOOK...............................3 Academic Computing .......................................................................................................... 4 Academic Council ............................................................................................................... 5 Administrative Computing .................................................................................................. 6 Administrative Council ........................................................................................................ 7 Clery Compliance ................................................................................................................. 8

Safety Subcommittee ....................................................................................................... 9 COVID-19 Safety Subcommittee .................................................................................. 10

Commencement ................................................................................................................... 11 Data Governance ................................................................................................................. 12 Distance Education .............................................................................................................. 14 Diversity .............................................................................................................................. 15 Dual Enrollment .................................................................................................................. 16 Education Unit Advisory Council ....................................................................................... 17 Facilities and Operations Planning/Safety Subcommittee .................................................. 18 Faculty Grievance ............................................................................................................... 19 Faculty Judicial Board ......................................................................................................... 20 Faculty and Staff Celebration .............................................................................................. 21 Fulbright Scholars ............................................................................................................... 22 General Education ............................................................................................................... 23 Graduate Council................................................................................................................. 24 Hazing Prevention Policy Response Team ......................................................................... 25 Honors Convocation .......................................................................................................... 26 Human Subjects Protection Review .................................................................................... 27 Institutional Advancement .................................................................................................. 28 Institutional Effectiveness ................................................................................................... 30 Institutional Grants .............................................................................................................. 31 International Study Abroad ................................................................................................. 32 Library Services .................................................................................................................. 33 Mission Integration ............................................................................................................. 34 Promotion in Rank .............................................................................................................. 35 Quality Enhancement Plan .................................................................................................. 36 Registration ......................................................................................................................... 37 Retention and Completion ................................................................................................... 38 Scholarship .......................................................................................................................... 39 Strategic Planning Steering ................................................................................................. 40 Title IX ..................................................................................................................................... 41


COMMITTEE STRUCTURE

Committees function within the governance structure of University of Holy Cross. Those individuals interested in the activities of any committee may contact the chairperson of the committee for additional information. Full-time faculty members are appointed or elected to University committees and are expected to maintain active membership during the tenure of their appointment.

BOARD

Four standing committees of the Board of Trustees assist the Board in its work: the Academic Affairs Committee; the Administrative and Public Relations Committee; the Finance and Planning Committee, and the Philanthropy and Stewardship Committee. The function, major responsibilities, composition, and meeting schedule of the committees, along with the pertinent responsibilities of the University associated with serving on the committees are detailed in the By-Laws of the University of Holy Cross Corporation.

Committees assist the officers of University of Holy Cross in the organization and administration of the affairs of the institution.

The chairperson or co-chairpersons are responsible for preparing committee agendas (with input of the membership), assuring minutes are recorded and filed for each meeting on a designated drive, and including a list of all those who attended the meeting in the minutes.

APPROVAL PROCESS

The Provost and the Executive Assistant to the Provost review committee assignments every August. Each committee chair is sent a copy of his or her committee’s purpose/charge/membership in order to solicit revisions. The Provost and the Executive Assistant to the Provost review and revise the Committee Handbook. The Provost makes the Handbook available to the University community.

TIMELINE FOR APPROVAL

August Handbook revised as needed September-October Academic and Administrative Council


A CADEMIC COMPUTING

PURPOSE: To ensure technology needs are identified, evaluated, and met for academic areas of the University.

CHARGE: Information Technology planning must be contemporary, flexible, scalable,

secure, and environmentally conscious with the ability to respond to new goals and dynamically changing service and operational requirements by various agencies. The Committee is tasked to

Share a vision for Information Technology that is consistent with the

University’s Mission and goals. Align technology initiatives with institutional priorities. Disseminate knowledge about technology needs and constraints. Address institutional academic and business needs through the use of

technology; and Identify areas to enhance and ensure seamless and excellent service to

the students and faculty.

CHAIR: Dr. Rosalind Chester

MEMBERSHIP: Dr. Craig Bauer Ms. Melissa Cobos Dr. David Curole Mr. Jared DiMartino Dr. Michaela Hartline Mr. Glenn Landry Mr. William Luton Mr. Eric Nash Ms. Diana Schaubhut

MEETINGS: The Committee will meet monthly during the Academic Year.


ACADEMIC COUNCIL PURPOSES: The Academic Council addresses all matters related to the academic

functions of the University, such as: Catalog revisions Long-range academic planning New degree program proposal procedures Recommendation of new degree programs Academic advising Graduation requirements Granting of credits New course offerings Academic Calendar Faculty awards, and Other matters related to the academic functions of the University.

CHARGE: All action taken by the Council is reported to the Faculty Assembly at its

next regular meeting. The Council acts in an advisory capacity to the Provost on academic matters. The Provost has the responsibility to bring before the membership of the Council matters related to its functions. Any substantive action taken by Academic Council is submitted to the President for approval.

CHAIR: Dr. Victoria Dahmes

MEMBERSHIP: Mr. Jason Callico (non-voting member) Dr. Claudia Champagne Dr. Rosalind Chester (non-voting member) Dr. Michael Labranche Registrar (non-voting member) Dr. Patricia Prechter Ms. Meredith Reed Ms. Katharine Rubin Ms. Diana Schaubhut Dr. Armine Shahoyan Dr. Lisa Sullivan Dr. Carolyn White Dr. Barbara Wizer Dr. Peter Yaukey

MEETINGS: The Academic Council typically meets on the first Friday of each month during the Academic Year.


A DMINISTRATIVE COMPUTING

PURPOSE: To ensure technology needs are identified, evaluated, and met for operations supporting academic areas of the University.

CHARGE: Information Technology planning must be contemporary, flexible, scalable,

secure, and environmentally conscious with the ability to respond to new goals and dynamically changing service and operational requirements by various agencies. The committee is tasked to: Share a vision for Information Technology that is consistent with the

University’s Mission and goals, Align technology initiatives with institutional priorities, Disseminate knowledge about technology needs and constraints, Address institutional academic and business needs through the use of

technology, and Identify areas to enhance and ensure seamless and excellent service to

the students and faculty.


MEMBERSHIP: Mr. Chris Bundick Ms. Audrey Clements Mr. Glenn Landry Ms. Pam Lopez Mr. William Luton Registrar Ms. Meredith Reed

MEETINGS: The Administrative Computing Committee will meet every other month.


A DMINISTRATIVE COUNCIL

PURPOSE: To assist the President in the general administration of the University by providing advice and counsel.

CHARGE: The President is the chairperson of the Administrative Council and has the

responsibility for calling meetings and preparing the agenda. The President has the privilege to invite members of the University community to Administrative Council deliberations, as is deemed appropriate. The Administrative Council acts as an advisory group to the President.

CHAIR: Dr. Stanton McNeely, President

MEMBERSHIP: Mr. Chris Bundick Mr. Jason Callico Dr. Rosalind Chester Dr. Victoria Dahmes Director of Diversity and Inclusion Dr. Rosaria Guastella Ms. Christin Hebert Dr. Michael Labranche Mr. Matthew Picard Mr. Marshall Pierre Registrar Dr. Patricia Prechter Ms. Meredith Reed Ms. Mandy Rogers Ms. Katharine Rubin (Faculty Assembly President) Ms. Angela Ruiz Ms. Diana Schaubhut Mr. Alexander Wagner (Staff Assembly President) Dr. Carolyn White Mr. Jose Varela

MEETINGS: The Administrative Council will meet as called by the President.


C LERY COMPLIANCE

PURPOSE: The purpose of the Clery Compliance Committee (CCC) is to establish a working group of campus stakeholders to enhance campus safety by: (1) providing comprehensive oversight, review, revision and implementation of all policies and procedures relating to the Clery Act; (2) facilitating cross-campus cooperation in campus efforts to comply with the Clery Act; and, (3) providing and/or promoting education relating to safety and crime prevention.

CHARGE: The Committee’s charge is to review, provide oversight, and/or establish

appropriate protocols and policies to promote compliance with the Clery Act and to: identify and provide regular training to Campus Security Authorities, regularly review the campus’s Clery Act geography, act as a network of campus stakeholders who facilitate cooperation and

communication across the campus relating to Clery Act compliance, act as a network to disseminate information relating to changes to Clery Act

compliance, provide input for the campus Annual Security Report required under the Clery

Act, provide consultation concerning Timely Warning Notice and/or

Immediate/Emergency Notification, engage in dialogue surrounding any trends in criminal activity on Clery Act

geography, and engage in ongoing refinement of the CCC’s operations to foster optimal

functioning and interface with the campus community.

CHAIR: Mr. Marshall Pierre

MEMBERSHIP: Dr. Rosalind Chester Ms. Melanie Erlinger Mr. Garry Flot Dr. Thomas Fonseca Ms. Meredith Reed

MEETINGS: The Committee will meet at least once per semester.


S AFETY SUBCOMMITTEE

PURPOSE: The Safety Committee is a subcommittee of the Clery Compliance Committee. It reviews and addresses campus-wide safety concerns. It is responsible for the development and oversight of policies and procedures affecting campus safety.

CHAIR: Dr. Thomas Fonseca

MEMBERSHIP: Dr. Brian Adams

Dr. Victoria Dahmes Mr. Jared DiMartino Ms. Melanie Erlinger Mr. Michael Jester Ms. Donyelle Marigny Mr. Marshall Pierre Dr. Ryan White

MEETINGS: The Committee will meet as needed.


C OVID-19 SAFETY SUBCOMMITTEE

PURPOSE: The COVID-19 Safety Committee is a subcommittee of the Clery Compliance Committee. It reviews and addresses campus-wide COVID-19 Safety concerns and acts as a response team. It is responsible for the development and oversight of policies and procedures affecting campus safety. The Campus Nurse is responsible for contact tracing and is aided by the Public Health Advisory Team.


MEMBERSHIP: Mr. Chris Bundick

Dr. Tommy Fonseca Dr. Rosaria Guastella Dr. Michael Labranche Dr. Stanton McNeely Ms. Donyelle Marigny-Rose, Campus Nurse Mr. Marshall Pierre Ms. Meredith Reed Ms. Angela Ruiz Dr. Carolyn White

P ublic Health Advisory Team Ms. Donyelle Marigny-Rose, Chair Dr. David Curole Dr. Robert Pinner Dr. Patricia Prechter Dr. Susan van Loon Dr. Barbara Wizer



C OMMENCEMENT

PURPOSES: To prepare all aspects related to commencement exercises, including

Select the locations for Mass and Commencement, Create the programs for Mass and Commencement, Invite platform guests, Send notices to graduates, Order academicals for faculty, administration, staff, and students, Contact the armed services for an honor guard, Select speakers and honorary degree recipients (in consultation

with the President), and All other duties and responsibilities related to commencement.

CHARGE: The Registrar chairs the Commencement Committee and is responsible for

calling meetings and setting the agenda.

CHAIR: Registrar

MEMBERSHIP: Dr. Claudia Champagne Dr. Victoria Dahmes Dr. Rosaria Guastella Dr. Michael Labranche Ms. Pam Lopez Mr. Marshall Pierre Ms. Meredith Reed Ms. Lisa Reynolds Mr. Francis Scully

Invited Guests: Dr. Stanton McNeely

Dr. Patricia Prechter Ms. Katharine Rubin Dr. Carolyn White

MEETINGS: The Committee will meet monthly from October to May.


D ATA GOVERNANCE

PURPOSES: The Data Governance Committee (DGC) is a subcommittee of the Administrative Computing Committee. It shall address the following issues related to data and information management:

Data Stewardship for

o practical implementation of policy and strategic directives, o management of data‐related operations and services, and o assurance of proper security and privacy of data.

Data Standards to o build and publish an enterprise data glossary for key data

elements, o document data lifecycles for improved change management

and communications, and o implement reference data management, including

documentation and training. Data Quality and Integrity Assurance for

o proactive recognition and resolution of issues (accuracy, completeness, consistency, definition, and timeliness),

o gathering end‐user feedback, o implementing change controls and revising business processes

to avoid future data defects. Identity and Access Management for establishing and maintaining unit

records of students and employees to o prevent duplicate records for individuals and accidental

merging of records for two or more persons, o resolve issues that do occur, o specify functional requirements for institutional credentials,

and o set standards for role‐based permissions and access

controls; and Reporting, Analytics, and Decision Support to

o conduct assessment, reporting, and analytics initiatives, and o ensure access to deliverables, knowledge base, and services of

the other four core purposes.

GOALS: Develop, implement, maintain, and help enforce University‐wide data

management policies, standards, guidelines, and operating procedures related to University Institutional Data assets.

Advise on University‐wide data management practices for decision making, including data warehousing, business intelligence, master data management, and metadata management.

Recommend and approve controls or plans for assessing data management value and risk.


Assist in enhancing Institutional Data with consistent definitions and classifications according to data management standards and guidelines; and,

Coordinate compliance requirements related to laws and regulations that have information management implications and impart a duty upon the University.

CHARGE: The chairperson will prepare the agenda with input from the membership

and submit recommendations for policy to the Administrative Computing Committee and the Provost.


MEMBERSHIP: Ms. Audrey Clements

Dr. Victoria Dahmes Ms. Melanie Erlinger Dr. Rosaria Guastella Dr. Michael Labranche Mr. William Luton Dr. Matthew Morris

Registrar Ms. Meredith Reed

MEETINGS: The Committee will meet monthly.


D ISTANCE EDUCATION

PURPOSE: To ensure that distance education concerns are thoroughly addressed through structured policies and procedures.

CHARGE: To support best practices in the development and maintenance of

exclusively online and hybrid courses and programs at the University as follows:

Develop, seek approval for, and implement effective policies and

procedures. Ensure student and instructor readiness for exclusively online and

hybrid courses and programs. Collect data, access, and recommend new offsite locations for distance

education courses and programs. Expand the offerings of exclusively online courses and programs; and Evaluate the effectiveness of exclusively online courses and programs.


MEMBERSHIP: Ms. Anita Althans

Dr. Victoria Dahmes Dr. Ouida Frazier-Smith Ms. Michaela Hartline Ms. Lillian Grose Mr. William Luton Dr. Brooke Muntean Mr. Eric Nash Dr. Nicole Ortloff Dr. Ted Remley Dr. Armine Shahoyan Mr. Francis Scully Dr. Peter Yaukey

MEETINGS: The Committee will meet twice a semester.


D IVERSITY

PURPOSES: To engage students, faculty, staff, and administration to support diversity at the University,

To promote an environment that supports, respects, and values mutual understanding and promotes cooperation among students, faculty, staff, and administration with diverse backgrounds,

To establish bridges among cultures, ethnicities, genders, communities, etc. through various informational, educational, and social activities,

To recommend policies for the recruitment and retention of a diverse student population, faculty, staff, and administration,

To effectively communicate issues pertaining to diversity and inclusion, and

To conduct surveys University-wide as needed concerning cultural issues.

CHARGE: The Committee acts in an advisory capacity on matters dealing with

diversity. The Committee shall align its activities with the Mission of the University of Holy Cross. The Committee will develop a diversity calendar of events, measure dispositions toward diversity, aggregate data, and disseminate the results.

CO-CHAIRS: Ms. Jennifer Creevy and Ms. Juyanne James

MEMBERSHIP: Dr. Todd Amick Dr. Narpinder Chahil Dr. Rosalind Chester Ms. Taylor Ford (Graduate Student Representative) Dr. Ouida Frazier-Smith Dr. Caitlin Gilson Sr. Judy Gomila, MSC Ms. Christin Hebert Ms. Sopheia Jones Mr. William Luton Ms. Ashtynn Pierre (Undergraduate Student Representative) Ms. Meredith Reed Ms. Angela Ruiz Dr. Tasha Todd Mr. Alexander Wagner Ms. Christine Watts Mr. James Yeargain



D UAL ENROLLMENT

PURPOSE: To coordinate recruitment and retention activities and review/revise dual enrollment policies, as needed.

CHARGE: To ensure that dual enrollment policies and procedures are appropriate to those set

forth by the University and State, as well as the students’ instructional needs.

To effectively maintain records and comply with reporting requirements.

To facilitate and increase dual enrollment participation to the extent that the University’s capacity allows.

To be the approval body for all new dual enrollment initiatives.

To troubleshoot issues that may impact dual enrollment recruitment and retention.

CHAIR: Dr. Lisa Sullivan

MEMBERSHIP: Dr. Todd Amick Dr. Victoria Dahmes Ms. Kayla Davis Dr. Caitlin Gilson Dr. Rosaria Guastella Dr. Jean Jacob Mr. William Luton Ms. Meredith Reed

MEETINGS: At least once per semester and as needed.


E DUCATION UNIT ADVISORY COUNCIL

PURPOSE: To assist the Education Department with continuous improvement.

CHARGE: To advise the Education Department regarding accreditation issues, such as recruitment, retention, program assessments, and alignment with the demands of the profession.

CHAIR: Dr. Lisa Sullivan

MEMBERSHIP: Dr. Donaldo Batiste

Ms. Peggy Doré Ms. Theresa Foret Dr. O. Cleveland Hill Dr. Christine Hypolite Dr. Leslie Jones Dr. Brooke Muntean Ms. Noretta Stackel Ms. Judy Weekley Ms. Jane Wilson

Dr. Craig Bauer (social studies) Dr. Claudia Champagne (English) Dr. Robert Pinner (science) Mr. Alfred Randazza (mathematics) Ms. Denise Vedros (mathematics)

Dr. Rosaria Guastella (Admissions)

2-5 classroom teachers 2-5 school leaders

MEETINGS: The Committee will meet once per year and as needed for program

improvement.


F ACILITIES AND OPERATIONS PLANNING

PURPOSE: The Facilities and Operations Planning Committee seeks to coordinate the areas of the physical plant and grounds, security, and information technology in providing services to the University of Holy Cross community that are in keeping of the University’s Mission.

CHARGE: The Committee is committed to utilizing available resources to provide a safe, clean, functional, and technologically equipped environment. The members of the Committee are skilled and dedicated staff and faculty members who strive to provide the highest level of services possible in order to create the kind of environment needed to meet the needs of students, faculty, staff, alumni, and visitors.

CHAIR: Mr. Michael Jester


Dr. Rosalind Chester Dr. Victoria Dahmes Ms. Christin Hebert Mr. Brian Lauziere Chief Marshall Pierre Ms. Meredith Reed Mr. José Varela

MEETINGS: The Committee will meet monthly.


F ACULTY GRIEVANCE

CHAIR: The Chair of this Committee is elected amongst the members of the Committee. The Chair may serve for one year or for the duration of a case or inquiry.

MEMBERSHIP: Dr. Lawrence Audler

Dr. Craig Bauer Dr. Christine Hypolite Dr. Dorothy Martin Mr. Samuel Readman Ms. Katharine Rubin (ex officio)



F ACULTY JUDICIAL BOARD

CHAIR: The Chair of this committee is elected amongst the members of the Committee. The Chair may serve for one year or for the duration of a case or inquiry.

MEMBERSHIP: Dr. Mark Kuss

Dr. Brooke Muntean Dr. Robert Pinner Ms. Katharine Rubin (ex officio) Dr. Kristy Solis Dr. Patricia Thomas

MEETINGS: The Board will meet as needed.


F ACULTY AND STAFF CELEBRATION

PURPOSE: To serve as the planning and host committee for the annual event held each May.

CHARGE: To recognize the accomplishments of faculty and staff including the

awarding of Endowed Professorships, Years of Service Awards, Outstanding Faculty and Staff Awards, Professors Emeriti, retirements, etc.

CO-CHAIRS: Ms. Katherine Rubin and Mr. Alexander Wagner

MEMBERSHIP: Dr. Claudia Champagne Ms. Melanie Erlinger Ms. Pam Lopez Mr. William Luton Ms. Angela Ruiz

MEETINGS: The Committee will meet as needed during the spring semester.


F ULBRIGHT SCHOLARS

PURPOSE: To promote UHC student participation in the Fulbright United States Student Program by encouraging Master’s and doctoral candidates and young professionals—including writers, creative and performing artists, journalists, and those in law, business, and other professional fields—to apply for Fulbright grants for individually designed study and research projects or for English Teaching Assistant Programs.

CHARGE: The Chairperson will schedule meetings, create the agenda, and post

minutes of the meetings. The Committee will establish and maintain a webpage, host informational sessions, and support students during the application process.

CHAIR: Dr. Armine Shahoyan

MEMBERSHIP: Ms. Kendra Anspaugh

Dr. Donaldo Batiste Dr. Michael Carlin Dr. Claudia Champagne Ms. Amy Hebert Ms. Juyanne James Dr. Theodore Remley Dr. Carolyn White

MEETINGS: The Committee will meet twice each semester.


G ENERAL EDUCATION

PURPOSE: As the General Education requirements form the basis of every curriculum at the University of Holy Cross, the General Education Committee serves to monitor, assess, and improve the structure and role of those requirements as they relate to the continuous improvement of student learning outcomes.

CHARGE: Assess the effectiveness of Core and General Education requirements. Analyze the results of the assessment in terms of best practices in

contemporary higher education; and Based on the analysis, recommend actions for improvement, monitor

their implementation, and promote the continuous improvement of student learning.

CHAIR: Dr. Michael Labranche

MEMBERSHIP: Ms. Janaé Arcement

Dr. Craig Bauer Dr. Claudia Champagne Dr. Ouida Frazier-Smith Dr. Patricia Prechter Ms. Diana Schaubhut Dr. Armine Shahoyan Ms. Toni Spahn Dr. Lisa Sullivan Dr. Susan van Loon Dr. Carolyn White Dr. Peter Yaukey Mr. James Yeargain

MEETINGS: The Committee will meet three times each academic year.


G RADUATE COUNCIL

PURPOSES: To assist the Provost in the development and implementation of graduate program policies and all matters related to graduate program functions, including Graduate admissions, Catalog revisions, Proposals for new degree programs (according to established procedures), Acceptance of candidates for the degree programs, Approval of candidates for practicum and internship experiences, Development of rubrics for comprehensive examinations and theses, Determination of successful completion of comprehensive examinations

and theses, and Certification of graduate students for graduation.

CHARGE: The Provost, in consultation with the Chair of the Graduate Council, makes

appointments to the Graduate Council. All action taken by the Council is reported to the Faculty Assembly at its next regularly scheduled meeting. The Council acts in an advisory capacity to the Provost on academic matters. The Provost has the responsibility to bring before the membership of the Council all matters related to its functions. Once the Graduate Council has acted, recommendations are made to the President for approval, as appropriate.

CHAIR: Dr. Carolyn White

MEMBERSHIP: Dr. Brian Adams

Dr. Todd Amick Dr. Claudia Champagne Dr. Victoria Dahmes (ex officio) Dr. Stanton McNeely (ex officio) Ms. Katharine Rubin (ex-officio) Ms. Diana Schaubhut Dr. Armine Shahoyan Dr. Lisa Sullivan Mr. Alexander Wagner

MEETINGS: The Graduate Council will meet at least twice each semester.


H AZING PREVENTION POLICY RESPONSE TEAM

PURPOSES: To act in concert with the UHC Hazing Prevention Policy and thereby support an educational environment free from hazing that promotes student mental and physical well-being, safety, and respect for oneself and others. This policy shall also promote the safety of all students who participate in the Institution’s activities, programs, groups, teams, organizations, and associations.

CHARGE: To respond to emergency and non-emergency complaints with regard to

hazing (see the UHC Hazing Prevention Policy, published in the Student Handbook).

CHAIR: Ms. Meredith Reed

MEMBERSHIP: Mr. Garry Flot

Dr. Thomas Fonseca Dr. Darryl Holliday Ms. Donyelle Marigny Mr. Marshall Pierre Dr. Ryan White

MEETINGS: The Team will meet as needed.


H ONORS CONVOCATION

PURPOSE: To honor students with high academic achievement.

CHARGE: To plan and present an Honors Convocation to be held during the Fall semester each year.

CHAIR: Dr. Claudia Champagne

MEMBERSHIP: Dr. Victoria Dahmes (ex officio) Ms. Meredith Reed Ms. Diana Schaubhut Dr. Lisa Sullivan Dr. Carolyn White Dr. Barbara Wizer

MEETINGS: The Committee will meet at least once per year.


H UMAN SUBJECTS PROTECTION REVIEW

PURPOSE: To oversee human research conducted by UHC personnel and review all research proposals to ensure that they comply with ethical standards in research.

CO-CHAIRS: Dr. Lillian Range and Dr. Carolyn White

MEMBERSHIP: Processed by OHRP as IORG0008281

Name Gender Degree Classification Discipline UHC

Faculty Status

Batiste, Donaldo M Ph.D. Scientist Education Yes Member Jones, Leslie F Ph.D. Scientist Education Yes Alternate Miller, Jay M Ph.D. Scientist Education No Member Range, Lillian F Ph.D. Scientist Psychology Yes Member & Chair Reed, Meredith F M.Ed. Non-Scientist Staff No Member Remley, Theodore M Ph.D. Scientist Counseling Yes Alternate Van Loon, Susan F Dr. P.H. Scientist Public Health Yes Member White, Carolyn F Ph.D. Scientist Counseling Yes Member & Vice

Chair Wizer, Barbara F M.D. Scientist Biology &

Health Science

Yes Member


I NSTITUTIONAL ADVANCEMENT

PURPOSE AND CHARGE: The purpose of this Committee is to provide opportunities for campus stakeholders, particularly faculty and staff, to become more familiar with the “culture” and techniques of the overall advancement of the University of Holy Cross. This includes discussing and often helping to shape and evaluate the practices and policies utilized in the University’s outreach to alumni and other friends, including the search for and responsible stewardship of gifts from private and, occasionally, public sources. (Private sources generally include foundations, corporations, and individuals.) Other topics to be addressed, from time to time, include programs to identify and strengthen University ties to our various audiences and “publics.”

A second purpose, since they figure so heavily in the advancement of the University, is to schedule occasional visits to the Committee by various campus individuals who are staging events. In the past, these events have typically been the Crawfish Boil, the President’s Jazz Brunch, the annual Thanksgiving Prayer Breakfast, and the Alumni “Excelsior” event. Key hoped-for outcomes include broader campus appreciation of how multi- faceted advancement is conducted in accordance with the Mission of the University of Holy Cross and supports our strategic priorities. The Committee is charged to address topics related to institutional advancement, such as Endowment funds, Media strategy and techniques, New construction and renovations, Grants (government, corporate, foundation), Prospect research, Alumni affairs, Annual fund, Naming opportunities, Marketing, Effective stewardship, and Special events involving alumni, parents, and the community.

CHAIR: Mr. Matthew Picard


MEMBERSHIP: Dr. Brian Adams Ms. Janaé Arcement Dr. Darryl Holliday Ms. Pam Lopez Dr. Stanton McNeely (ex officio) Ms. Meredith Reed Ms. Mandy Rodgers Dr. Armine Shahoyan Ms. Diana Schaubhut

MEETINGS: The Committee will meet quarterly throughout the Fiscal Year.


I NSTITUTIONAL EFFECTIVENESS

PURPOSE: The Institutional Effectiveness Committee provides leadership in developing and maintaining systematic and continuous quality improvement processes at the University. The assessment efforts flow from the Institution’s Mission and focus on three key areas: 1) learning-centered assessment, 2) evidence-based decision-making, and 3) integrated research and evaluation.

CHARGE: The charge includes but is not limited to informing representative faculty

and staff of institutional effectiveness initiatives; monitoring submission of institutional effectiveness and strategic plans; and promoting program and institution-wide improvement.


MEMBERSHIP: Dr. Lawrence Audler

Dr. Claudia Champagne Dr. Rosalind Chester Dr. Rosaria Guastella Ms. Patricia Jurado Dr. Michael Labranche Mr. William Luton Dr. Stanton McNeely Ms. Meredith Reed Dr. Carolyn White

MEETINGS: The Committee will meet once per semester.

UHC Committee Handbook (REV 11-15-2020) 31

I NSTITUTIONAL GRANTS

PURPOSE: The Institutional Grants Committee’s mission is to ensure all grants are in alignment with the University's Mission Statement, Strategic Plan, and all University initiatives.

CHARGE: The charge of the Committee is to assist with the review and approval

process for University-wide grant submissions and to ensure adherence to the Institutional Grants Policy statements below:

1) All grants should identify and provide specific benefits to the

University, which are in alignment with the Mission Statement and Strategic Plan.

2) All grant submissions must follow the campus-approved process to address the effect on University resources.

3) Fiscal impact on any unrestricted funds or a significant operational impact on the University requires fiscal review as well as approval.

4) All grants should ensure collaboration in coordinating activities throughout implementation.

CHAIR: Ms. Rosalind Chester

MEMBERSHIP: Dr. Nabaraj Banjara

Ms. Jennifer Creevy Ms. Bridget Hemstreet Dr. Darryl Holliday Dr. Jean Jacob



I NTERNATIONAL STUDY ABROAD

PURPOSE: The purpose of the Committee is the coordination and implementation of UHC’s International Studies Abroad Program. It strives to promote international educational travel and global-based learning environments and the understandings gained from these environments.

CHARGE: The Committee will solicit faculty interest in teaching courses in their

disciplines abroad. Course syllabi will be submitted for approval to the respective Chair, who will then recommend the course(s) to the Provost for inclusion in the Catalog.

CHAIR: Dr. Mark Kuss

MEMBERSHIP: Dr. Delinda Martin

Dr. Dorothy Martin Dr. Theodore Remley Dr. Roy Salgado Dr. Patricia Thomas Dr. Susan van Loon

MEETINGS: The Committee will meet in September, October, February, and April.


L IBRARY SERVICES

PURPOSE: To assist the University Community in determining the needs of Library Services in relation to academic and/or support services, to advise Library Services personnel of the total and effective use of resources, and to recommend and approve Library Services policies.

The Director of Library Services is the chair of the Library Services Committee and is responsible for calling meetings and setting the agenda. The Director of Library Services, in consultation with the Director of Student Life and the Chair of Graduate Programs, recommends one undergraduate and one graduate student representative.

CHAIR: Ms. Diana Schaubhut

Dr. Craig Bauer Dr. Christopher Beevers Ms. Jennifer Creevy Ms. Lillian Grose Dr. Brooke Muntean Dr. Robert Pinner Ms. Heidie Randle Ms. Lisa Reynolds Mr. Samuel Readman Ms. Katharine Rubin Ms. Sharon Smith Ms. Eileen Stoll Dr. Patricia Thomas Mr. James Yeargain



M ISSION INTEGRATION

PURPOSES: Provide opportunities at the University of Holy Cross to learn about the

history, heritage, and spirituality of the Marianites of Holy Cross. Inform the University of the wider Holy Cross tradition, including the educational and formational

work of its founder Blessed Basil Moreau and the Foundress of the Marianites of Holy Cross, Mother Mary of the Seven Dolors.

Assist the University of Holy Cross in becoming a community formed by teaching, scholarship, and service within the Catholic Intellectual Tradition.

Promote the integration of the Catholic tradition throughout all levels of the University of Holy Cross.

Respect all religious and spiritual traditions and all people of good will in the spirit of inclusion

CHAIR: Ms. Angela Ruiz

MEMBERSHIP: Dr. Todd Amick Dr. Caitlin Gilson Ms. Karen Jackson Dr. Mark Kuss Ms. Cathy Leger Mr. William Luton Ms. Shawana Mitchell Mr. Matthew Picard Mr. Samuel Readman Ms. Meredith Reed Student Representative Dr. Susan van Loon Ms. Christine Watts

MEETINGS: The Committee will meet twice each semester.


P ROMOTION IN RANK

PURPOSE/CHARGE: As outlined in the Procedural Manual for Promotion in Rank CHAIR: Ms. Katharine Rubin

MEMBERSHIP: Dr. Christine Hypolite

Ms. Juyanne James Dr. Monica Johnson Dr. Mark Kuss

Dr. Brooke Muntean Dr. Roy Salgado



Q UALITY ENHANCEMENT PLAN (QEP)

PURPOSE/CHARGE: To serve in an advisory capacity to the co-chairs and to monitor and support implementation of the QEP entitled, Let’s Write Right.

CO-CHAIRS: Dr. Claudia Champagne and Dr. Victoria Dahmes

MEMBERSHIP: Ms. Rosalyn Chester Ms. Theresa Foret Dr. Caitlin Gilson Ms. Juyanne James Dr. Michael Labranche Ms. Cathy Leger Mr. William Luton Mr. Eric Nash Dr. Nicole Ortloff Ms. Meredith Reed Ms. Diana Schaubhut Dr. Kristy Solis Student Representative Dr. Susan van Loon Dr. Carolyn White

MEETINGS: The Committee will meet once per semester.


R EGISTRATION

PURPOSE: To examine and prepare all aspects of the student registration and payment processes.

CHARGE: Discuss and decide organizational details regarding means, methods, and

expected outcomes for semester/term Orientation and Registration operations.

CHAIR: Registrar

MEMBERSHIP: Mr. Jason Callico

Dr. Claudia Champagne Dr. Victoria Dahmes Dr. Rosaria Guastella Dr. Michael Labranche Dr. Stanton McNeely (ex officio) Ms. Meredith Reed Ms. Mandy Rogers Dr. Carolyn White Ms. Alicia Williams

MEETINGS: The Committee will meet as needed each semester.


R ETENTION AND COMPLETION

PURPOSES: To promote improved retention and completion rates To discuss ideas and solutions that will increase student support services To remain current with best practices and national trends in retention To evaluate internal retention data

CHARGE: The chairperson will prepare the agenda with input from the membership

and will submit recommendations for policy changes to Academic and/or Graduate Council.


MEMBERSHIP: Dr. Claudia Champagne

Dr. Victoria Dahmes Mr. Will Luton Ms. Sarah Fouquet Dr. Rosaria Guastella Dr. Monica L. Johnson Dr. Stanton McNeely (ex officio) Ms. Meredith Reed Ms. Angela Ruiz



S CHOLARSHIP

PURPOSE: To search for and solicit scholarships and awards, aid in scholarship selection, and formulate and review policies governing student financial aid by

reviewing and recommending institutional policies regarding financial

aid, receiving reports on progress or problems and recommending

appropriate action, encouraging and enlisting, if appropriate, support for scholarships, establishing institutional priorities for the distribution of available

student aid resources, serving as the final appeal body for students with grievances relative to

the awarding of funds or complaints about the general administration of the program when these problems cannot be resolved by the Financial Aid Office, and

making scholarship selections in conjunction with individual scholarship guidelines and performing duties as may be delegated or requested.

CHAIR: Mr. Jason Callico


Dr. Stanton McNeely Dr. Victoria Dahmes Dr. Rosaria Guastella Dr. Michael Labranche Dr. Patricia Prechter Ms. Meredith Reed Ms. Angela Ruiz Dr. Lisa Sullivan Dr. Carolyn White

MEETINGS: The Committee will meet throughout the Academic Year as needed.


S TRATEGIC PLANNING STEERING

PURPOSES: To lead the University in its strategic planning initiative and to monitor and review progress made in achieving the goals set forth. To communicate the plan to University-wide constituencies.

CHARGE: To guide Focus Area Subcommittees in the maintenance of the 2019-2029

Strategic Plan as a living document.


MEMBERSHIP: Mr. Chris Bundick Ms. Rosalind Chester Dr. Rosaria Guastella Dr. Michael Labranche Mr. William Luton Dr. Stanton McNeely Mr. Matthew Picard Dr. Patricia Prechter Ms. Meredith Reed Ms. Katharine Rubin Ms. Angela Ruiz Ms. Diana Schaubhut Student Representatives Mr. Alexander Wagner Dr. Carolyn White

MEETINGS: The Committee will meet at least four times during the calendar year.


T ITLE IX

PURPOSES: To ensure up-to-date information is disseminated to the University community with regard to the TITLE IX, VAWA, and Clery legislation to include information pertaining to eliminating any sexual or gender-based harassment, assault, and/or sexual violence, as well as any hostile environments.

To ensure that the University community is aware of mandated policies and complies with procedures for reporting such items.

CHARGE: The Team will receive any training required by law in order to ensure that all mandated policies and procedures are followed by the University

CHAIR: Ms. Meredith Reed

MEMBERSHIP: Dr. Donaldo Batiste

Dr. Victoria Dahmes (ex officio) Diversity Officer Ms. Melanie Erlinger Dr. Thomas Fonseca Chief Marshall Pierre Ms. Angela Ruiz Dr. Anne Troy Mr. Alexander Wagner

Documents

UNIVERSITY COMMITTEE HANDBOOK 2020-2021