University Council Meeting

June 21, 2016

Agenda • Announcements [5 minutes]

• Enrollment/Admissions Update: Fall 2016 – Dan Garcia [10 minutes]

• Introduction of new Human Resource Director – Shelly Davis for Randy Rikel [5 minutes]

• Construction Status Update – Stan Pena for Randy Rikel [5 minutes]

• TAMUS PwC Status Update – David Kohler for Randy Rikel [5 minutes]

• Distance Education Fee Waiver – Shelly Davis for Randy Rikel [5 minutes]

• Project Holios: Workday Initiative – Nancy Hampton [5 minutes]

• PPHM Director Position Status Update – Dr. Angela Spaulding [5 minutes]

• Presidential Search Status Update – Pat O’Brien [5 minutes]

• SACSCOC Reaffirmation Status Update – Dr. Wade Shaffer [5 minutes]

• Carrying Concealed Handguns on Campus Status Update – Mike Knox [5 minutes]

• TAMUS CEO Meeting / TAMUS Board of Regents Meeting – Pat O’Brien [10 minutes] • CEO Meeting

• Riverside Redevelopment/System Academic Center

• Title IV Audit Compliance

• General Agenda Items Approved: • Admissions Standards

• FY17 Holiday Schedule

• WTAMU Agenda Items Approved: • Agriculture Sciences Complex

• Center for the Study of the American West

• Honorary Degree – Geneva Schaeffer

• Tenure

• Rule 34.06.02.W1 Carrying Concealed Handguns on Campus

• Budget – Pat O’Brien [15 minutes] • Programmatic Budget Review

• LAR Presentation – Exceptional Items

• Budget FY16

• 26th Street Pedestrian Mall – Pat O’Brien

• Open Discussion/Questions

Enrollment/Admissions

Update: Fall 2016

Dan Garcia

Introduction of new

Human Resource Director

Shelly Davis for Randy Rikel

Construction Status Update

Stan Pena for Randy Rikel

TAMUS PwC Status Update

David Kohler for Randy Rikel

Distance Education Fee Waiver

Shelly Davis for Randy Rikel

Project Helios: Workday Initiative

Nancy Hampton

Introducing Project Helios

University Council

June 21, 2016

What is Project Helios?

10

11

Replace the A&M System’s

legacy mainframe payroll and

human resource systems with

Workday

Individual Members

12

And Project Partners

13

The Decision

14

Targeting December 2017

December 2017

HCM

(Core HR) Absence

Compensation Time Tracking

Benefits Reporting

Payroll

15

Phased In Beginning

December 2017

Recruiting

Talent

Management

Performance

Management

What is Replaced by Workday?

16

Staying in Place

Business Objects

Buy A&M

eTravel / Concur

Glacier

Maestro

SSO

Time & Effort

TrainTraq

Replaced by

Workday

BPP

EPAs

Guardian I-9

HRConnect

iBenefits

LeaveTraq

PeopleAdmin (PATH)

TimeTraq

Business Process Design

• Thank you!

– Workshops have been

well attended

– All members participating

– Post workshop items being

researched

• Build and QA Prototype 1 (June – August)

• Demonstrate Prototype 1 (August – September)

17

Building Our Workday

18

Communication Ramping Up

• Planning Workday updates

each month

• Regular updates to senior

leadership beginning in April

– Change Champions and

Project Coordinators have

identified key stakeholders

– Communications calendar is

growing

• Communications cascading to

other institution and

agency groups

19

Project Activities

20

Project and Member

Communication

Process

Workbooks

April 26 – May 27

Prototype 1 Review

August - September

HR, Payroll,

Benefits Town Hall

May 24, 25

Data Clean Up

Thank You!

21

workday.tamus.edu

it.tamus/projecthelios

PPHM Director Position

Status Update

Dr. Angela Spaulding

Presidential Search

Status Update

Pat O’Brien

Dr. Wade Shaffer

SACSCOC Reaffirmation

Status Update

Mike Knox

Carrying Concealed Handguns on Campus

Status Update

Pat O’Brien

TAMUS CEO Meeting /

TAMUS Board Of Regents Meeting

TAMUS CEO / TAMUS Board Of Regents

• CEO Meeting

• Riverside Redevelopment/System Academic Center

• Title IV Audit Compliance

• General Agenda Items Approved: • Admissions Standards

• FY17 Holiday Schedule

• WTAMU Agenda Items Approved: • Agriculture Sciences Complex

• Center for the Study of the American West

• Honorary Degree – Geneva Schaeffer

• Tenure

• Rule 34.06.02.W1 Carrying Concealed Handguns on Campus

University Council June 21, 2016

Pat O’Brien

Budget

Budget

• Programmatic Budget Review

• LAR Presentation – Exceptional Items

• Budget FY16

University Council June 21, 2016

Programmatic Budget Review

Programmatic Budget Review

Can be reviewed at:

http://www.wtamu.edu/webres/File/About/presentations/2016/FY17-

Programmatic-Budget-Review_Comments_04_15_16.pdf

LAR Presentation – Exceptional Items

Exceptional Item Request

• Meat Animal Institute: This exceptional item will increase the number of agricultural

sciences graduates from West Texas A&M University and provide outreach and research

support to the Texas bovine and swine industries. Funding of this request provides the

resources necessary to commence offering specializations in cow/calf operations and swine

operations in agricultural sciences. Adding specializations in cow/calf operations and swine

operations complements existing programs in agribusiness, agricultural business and

economics, animal science, pre-veterinary medicine, and the Veterinary partnership with

Texas A&M University and is an important strategy in the WTAMU strategic plan for

enrollment growth and meeting the needs of local industry.

• 2018-19 Requested Amount: $1,200,000 ($600,000 in FY 2018; $600,000 in FY 2019)

• Program Description: This exceptional item will fund three PhD level faculty (one PhD

genetics or animal breeding, one PhD meat animal economist, and one PhD food safety)

($320,000/year); two instructors at the M.S level (one in Pre and Post-harvest evaluation and

one in meat fabrication) ($100,000/year); six graduate students ($96,000/year); and M&O

($84,000/year).

Capital Project Request • Proposed Capital Project: Renovation of Education Building

• Total Project Cost: $18,000,000

• Project Description:

• This proposal would provide the funding to renovate the Education Building on the main campus of West Texas

A&M University. The Education Building, which was dedicated in October 1928 and is the third oldest student

on campus, encompasses 59,744 square feet. The renovated building would house classrooms and office space.

The renovation would allow for:

– The College of Education and Social Sciences to be relocated from Old Main to the Education Building,

providing for the space necessary to expand enrollment in the Criminal Justice Program which has grown

24 percent in the past three years.

– The Department of English, Philosophy and Modern Languages to relocate from the 3rd floor of the

Classroom Center to the space vacated by The College of Education and Social Sciences, thus allowing

the College of Business to expand to the 3rd floor of the Classroom Center in the space vacated by The

Department of English, Philosophy and Modern Languages. This would provide the space necessary to

support an expansion of enrollment in business programs which have grown 198 percent in the past three

years.

– Most of the offices in the Old SUB to be relocated to Education Building thus allowing for the demolition

of the Old SUB. Utility and deferred maintenance expenses associated with the Old SUB would be

eliminated and much needed parking could be added on the west side of campus.

Budget FY16

West Texas A&M University

FY16 to FY17 Revenue Variance

Revenues FY 2016 FY 2017 $ Variance % Variance

State Appropriations $ 43,535 $ 49,590 $ 6,055 13.9%

Tuition and Fees $ 62,775 $ 67,415 $ 4,640 7.4%

Tuition and Fees Discounting $ -13,330 $ -14,866 $ -1,536 11.5%

Sales Discounting $ -2,941 $ -3,046 $ -105 3.6%

Grants and Student Financial Assistance $ 21,737 $ 24,035 $ 2,298 10.6%

Contributions $ 3,995 $ 4,734 $ 739 18.5%

Sales and Services $ 28,232 $ 29,353 $ 1,121 4.0%

Interest Income $ 703 $ 724 $ 21 3.0%

TOTAL REVENUE $ 144,706 $ 157,939 $ 13,233 9.1%

West Texas A&M University

FY16 to FY17 Expense Variance

Expenses FY 2016 FY 2017 $ Variance % Variance

Faculty Salaries $ 23,980 $ 25,169 $ 1,189 5.0%

Staff Salaries $ 25,615 $ 27,006 $ 1,391 5.4%

Wages $ 4,518 $ 3,884 $ -634 -14.0%

Benefits $ 15,054 $ 16,176 $ 1,122 7.5%

Utilities $ 3,951 $ 4,143 $ 192 4.9%

Travel $ 1,984 $ 2,252 $ 268 13.5%

Scholarships & Grants $ 27,927 $ 29,831 $ 1,904 6.8%

Tuition and Fee Disc. $ -13,331 $ -14,866 $ -1,535 11.5%

Sales Discounts $ -2,949 $ -3,046 $ -97 3.3%

M&O $ 40,601 $ 41,798 $ 1,197 2.9%

Capital $ 5,219 $ 8,173 $ 2,954 56.6%

TOTAL EXPENSES $ 132,569 $ 140,520 $ 7,951 6.0%

West Texas A&M University

Budgeted Expenditure Increases

FY17

Faculty Positions $ 469,000

Staff Positions $ 446,561

Funding for Summer Session $125,000

Salary and Benefit Increases $ 1,505,000

System Assessments, SSC and Utilities Increases $ 392,500

Athletic Scholarships $ 200,000

Electrical Engineering Equipment $ 100,000

QEP (GA, Faculty Grants, Faculty Development and Travel) $ 44,900

Recruiting and Marketing $ 120,000

Civitas Learning Network & Assessment Management System (HEAF) $ 176,000

Graduate Program Incentives for Faculty Grants $ 40,000

General M&O Increases $ 65,000

TOTAL $ 3,683,961

West Texas A&M University

New Faculty Positions

FY17

Assistant Professor of Agricultural Communication/Media

Assistant Professor of Computer Science

Assistant Professor of Accounting

Assistant Professor of Sax, Jazz, Music Theory

Nursing Instructor

Criminal Justice Instructor

Finance Instructor

Plus upgrade pay of current School Psychology Position

West Texas A&M University

New Staff Positions

FY17

Librarian - Library

Early Alert Coordinator - Advising

Secretary – Dean’s Office - ANR

Secretary - QEP Support – Provost Office

UPD Positions – Amarillo Center

Accountant – Post Award - Business Office

Accountant II – Business Office

Merchandise Buyer - Bookstore

Campus Visit Coordinator - Admissions

Admissions Records Assistant - Admissions

ITS Online Media Production Coordinator - IT

Pat O’Brien

26th Street Pedestrian Mall

26th Street Pedestrian Mall

Please watch the video below:

https://www.youtube.com/watch?v=RYzEMAkKwaE&feature=youtu.be

Open Discussion/Questions