University of KentuckyHazard Mitigation Plan Update

Draft Plan Review MeetingMarch 31, 2015

Chief Joe MonroeUK Police Department

Captain Tom MatlockUK Crisis Management and Preparedness

Laurel WoodBusiness Continuity Coordinator

R. Josh HumanDirector

Andrea S. Pompei LacyProject Manager

Agenda

1. Planning Process

2. Risk Assessment

3. Mitigation

Strategy

4. Plan Maintenance

Plan Development Timeline

Spring 2015

Fall 2014

1.

Risk Assessment

4.

Plan Adoption

2.

MitigationStrategy

3.

Plan Review

Agency and Public Involvement

Steering Committee

Meetings Kick-off meetingIntroducing hazard vulnerabilityDeveloping a mitigation strategyDraft plan review

Individual Stakeholder

MeetingsData collectionMitigation StrategyPlan Maintenance

Public Information: Web Page

http://www.uky.edu/EM/hazardmitigationplan.html

RISK ASSESSMENTRISK ASSESSMENT

Requirement:

•What damage could occur?

•What is the history of hazards at UK?

•Where are our assets?

•Where are our vulnerabilities?

Risk Assessment

Hazards Identified for the 2015 HMP

Severe Storm Tornado Winter Storm Hailstorm Flood Extreme Heat Drought Karst/Sinkhole Earthquake Wildfire Mine Subsidence Landslide Dam Failure

Based on the best available input, vulnerability to natural hazard events was calculated with the top hazards for insured losses as:

 Extreme Temperature: $486,404;

Severe Storm: $293,906; and

Flooding: $48,516.

Hazards Identified for the 2015 HMP

Risk Assessment

Includes 3 parts/sections…..

Identify Hazards Hazards that could affect UK

Profile Hazards Historic events that affected UK

Assess Vulnerability Identified areas based on exposure (assets) and risk.

What data is used to determine Vulnerability?

Vulnerability Score = Exposure Score + Hazard Score

Exposure Score

Is the sum of the following 7 weighted variables….

1. Population Score (30%) Data derived from 3 sources. System wide identified population (49,129), Staff (23,330 97% located 22,598), Students (18,011) and Housing (8,527)

2. Building Value Score (20%)Insurance replacement costs from EBARS and if no entry in EBARS we used State insurance database from UK Risk Management

3. Building Content Score (20%) Insurance content value (EBARS)

4. Critical Facilities Rank (10%)Stakeholders identified 24 facilities

Exposure Score

Is the sum of the following 7 weighted variables….

5. Building Condition Score (10%) Data derived from EBARS, if no EBARS entry assumed bad condition

6. HAZ/MAT Score (5%)Data derived from Occupational Health & Safety CHEMATICS (Chemicals), Environmental Health & Safety (Fuel) and Physical Plant (Fuel)

7. Animal Score (5%) Division of Animal Laboratory Services

Data Sources for Hazard Scores

Hazard Type Data Source

Dam/Levee Failure

State Hazard Mitigation Plan “Hazard Score” grids (KDOW Dam Points and Inundation)

Drought State Hazard Mitigation Plan “Hazard Score” grids (U.S. Palmer Drought Severity Index data)

Earthquake State Hazard Mitigation Plan “Hazard Score” grids (PGA and Soil Types)

Extreme Temperature

State Hazard Mitigation Plan “Hazard Score” grids (Sheldus County level loss and occurrence data)

Flood 33% Flood Count (Stakeholder), 33% Flood Damages (Stakeholder), 33% State Hazard Mitigation Plan “Hazard Score” grids (DFIRM Area and SRL/RL Properties)

Hailstorm 50% Hail Count and 50% State Hazard Mitigation Plan “Hazard Score” grids (NWS/NOAA radar 25 mile radius calculation)

Data Sources for Hazard Scores

Hazard Type Data Source

Karst/Sinkhole 33% Sinkhole Count (Stakeholder), 33% Sinkhole Damages (Stakeholder), 33% Karst “Hazard Score” grid from SHMP (Data from KGS Karst and Sinkhole layers)

Severe Storm 33% Sinkhole Count (Stakeholder), 33% Sinkhole Damages (Stakeholder), 33% Karst “Hazard Score” grid from SHMP

Tornado State Hazard Mitigation Plan “Hazard Score” grids (NWS/NOAA radar 25 mile radius calculation)

Severe Winter Storm

33% Winter Storm Count, 33% Winter Storm Damages, and State Hazard Mitigation Plan “Hazard Score” grids (Sheldus County level loss and occurrence data)

Data Sources for Hazard Scores

Hazard Type Data Source

Mine Subsidence State Hazard Mitigation Plan “Hazard Score” grids (AML)

Wildfire State Hazard Mitigation Plan “Hazard Score” grids (USGS NLCD Land Cover and KDF fire points)

Landslide 33% Count (Stakeholder), 33% Damages (Stakeholder), 33% Landslide “Hazard Score” grid from SHMP (USGS and KGS layers)

Calculating the Scores

Severe High Moderate Low

Step 1:Each building received an rank from 0 - 11 = highest value 0 = lowest value

Composite Exposure Score:All of the data was classified into 4 categories using the Natural Breaks

classification choice (which breaks data into like classes)

Identifying vulnerable properties

Target project areas

Use assessment results to drive other planning initiatives.

Mapping Your University’s Hazard Vulnerability

Extreme Temperature Vulnerability(North Campus)

Extreme Temperature Vulnerability(South Campus)

Severe Storm Vulnerability(North Campus)

Severe Storm Vulnerability(South Campus)

Flood Vulnerability(North Campus)

Flood Vulnerability(South Campus)

MITIGATION STRATEGY

Mitigation Strategy

What are our mitigation goals and actions?How will the Plan be integrated into planning mechanisms?

Guides the selection of activities to mitigate and

reduce potential losses based on the risk

assessment.

Our Strategy contains:

1.Goals2.Action Items

Mitigation Strategy

Goals: What long-term outcomes do you want to achieve?

Action Items: What specific actions will the university take to reduce risk to hazards?

Action Plan: How will the actions be prioritized and implemented?

Components of a Mitigation Strategy

1. Protect lives

2. Protect Property

3. Policies and Practices

4. External Partnerships

5. Education and Outreach

Mitigation Goals

Protect lives and reduce injuries from hazards and

threats.

GOAL 1

GOAL 1: Protect Lives

Protect university property, organizational information, and research from hazards

and threats.

GOAL 2

GOAL 2: Property Protection

Enhance existing, or develop new University policies and practices that are designed to

reduce damaging effects from hazards and threats.

GOAL 3

GOAL 3: Policies and Practices

• Building emergency action plans

• Require incorporation of emergency instructions into campus policies.

• Create and enforce university design and construction standards

• Establish guidance for Student Affairs to manage hazardous events.

Build stronger partnerships between government, educational

institutions, business, and the community.

GOAL 4

GOAL 4: Partnerships

Build disaster preparedness through mitigation education

and outreach.

GOAL 5

GOAL 5: Education and Outreach

HOW WILL WE MAINTAIN OUR PLAN?

Mitigation Planning Workgroup

UK Mitigation PlanWebsite

Peer Learning/Training

CHAMPSSystem

HOW WILL WE MAINTAIN OUR PLAN?

Mitigation Planning Workgroup

• Meet on a routine basis

• Review disaster management activities

• Discuss improvements to policies and procedures

• Report on progress with mitigation plan and disaster management

HOW WILL WE MAINTAIN OUR PLAN?

Peer Learning/Training

• Attending trainings, keep informed of progress in statewide mitigation – Adapt plan accordingly

• Network with other in-state universities for resource sharing to improve evaluation methods of plan.

HOW WILL WE MAINTAIN OUR PLAN?

UK Mitigation PlanWebsite

HOW WILL WE MAINTAIN OUR PLAN?

CHAMPSSystem

• Keep inventory of university buildings

• Record damages

• Search for funding opportunities

• Submit preliminary application, Mitigation Action Form (MAF) for FEMA funding.

Next Steps:

• Review Draft Plan

• Provide feedback by April 16

• Go Cats!