University of Southern California Enterprise Wide Information Systems Instructor: Richard W. Vawter

University of Southern California

Enterprise Wide Information Systems

Instructor: Richard W. Vawter


Objective

To discuss the use of the Accelerated SAP approach for conducting a rapid R/3 implementation

To explain how the Accelerated SAP Roadmap is used to facilitate implementation.

To identify the tools and accelerators used for performing ASAP.

To discuss the integration of the Roadmap with the R/3 Reference Model and the Implementation Guide (IMG).


Topics

Quick look at the Original R/3 Procedural Model

Overview of the ASAP methodology

The ASAP Roadmap

The Implementation Assistant


The R/3 Procedural Model SAP’s original implementation methodology.

Good for large, complex organizations looking to implement R/3 in stages.

CreateInterfaces andEnhancements

EstablishReporting

EstablishArchiving

Management

EstablishArchiving

Management

PerformFinal Test

EstablishGlobal

Settings

EstablishCompanyStructure

EstablishMasterData

PerformFinalTest

CreateGo - Live

Plan

CreateUser

Documentation

Set UpProduction

Environment

TrainUsers

EstablishSystem

Administration

Transfer Datato Production

System

SupportProductiveOperation

OptimizeSystem

Use

Set Up SystemEnvironment

Train ProjectTeam

DefineFunctions and

Processes

DesignInterfaces andEnhancements

ProjectPreparation

Quality

Con-ceptualDesign

Quality

Appli-cation

System

Quality

Pro-ductionSystem

Check CheckCheck

Project Management

System Maintenance and Release Upgrade

Organization andConceptual Design

Detailed Designand System Set-Up

Preparations forGoing Live

ProductiveOperation

Copyright, SAP AG.


The Procedure Model

The SAP core tool that describes the activities needed when implementing SAP.

It’s like a detailed project plan of all the steps and tasks involved during the implementation process.

Tools Business Engineering Customizing

Basic Functions Procedural Module

It’s useful for large, complex organizations wishing to implement R/3 in stages.

However, this is being replaced with the Accelerated SAP method of implementation.


Accelerated SAP

In 1996, SAP introduced Accelerated SAP.

Better suited for medium sized companies looking at a “Big Bang” approach. No “As Is” modeling as with the Procedural Model.

ASAP is designed for a “To Be” implementation (re-engineering).

Simplicity and speed of ASAP approach is making this the implementation method of choice for many companies now.


Topics



The ASAP Roadmap



Objectives of Accelerated SAP

An approach that results in a quick, cost effective implementation of R/3. Minimizes the length of time between installation and start-up.

Maximizes the utilization of SAP and customer resources.

Incorporates a process oriented approach to implementation.

Involves the user community.

Results in a repeatable “model” that can be used with other implementations of R/3.


What is contained within ?

The ASAP Roadmap: A Step-by-step procedures and recommendations

Tools: The ASAP Implementation Assistant:

A navigation tool for the Roadmap, questionnaires, templates, and check lists.

Q&A database for documenting requirements.

R/3 Business Engineer tools for creating the Business Blueprint (conceptual design) and for configuration.

R/3 Services and Training: All the services are available for ASAP projects, including consulting, training,

hotline, Early Watch, OSS, Info DB.

Accelerated SAP - The Implementation Solution

• Q&A Database

• ASAP Roadmap

• Knowledge Corner

• BP Masterlist

• Accelerators

PCBasedTools

Training & Education, InfoDB, SAPNetOSS Support, Quality Assurance

Service

• Implementation Guide

• Reference Model

• Profile Generator

• Change Request Management

R/3Resident

Tools

MethodologyImplementation Assistant R/3 Business Engineer


Class Discussion

ASAP is a Tool designed to speed up the implementationprocess. However, there are always other factors which could affect the speed of an implementation.

Based upon your individual experience: Name as many project “accelerators” as you can

Name as many project “decelerators” as you can

What are the top ten in each category?


In Summary: Preconditions for Rapid Implementation

Clearly defined and stable project scope.

Only reference based re-engineering.

Implementation uses standard R/3 functions.

Whole company fully committed Committed management (steering committee) and fast decision

making.

Committed project team, competent, well-trained users and decision makers.


Topics



The ASAP Roadmap



The ASAP Roadmap

Phase 1- Project preparation: initial planning and preparation.

Phase 2 - Business Blueprint: documentation of the business process requirements of the company.

Phase 3 - Realization: implement all business and process requirements based upon the business blueprint.

Phase 4 - Final Preparation: complete testing, user training, system management and cut-over activities.

Phase 5 - Go-Live & Support: transition from implementation to production.


Key ASAP Deliverables from each phase:

1 2 3 4 5

ProjectProjectPlanPlan

ScopeScope

Authorizationsthat will be req

Reports to bewritten

Conversionsto be made

Req. Interfacesidentified

Bus. Processesidentified

Org. Structuredefined

Reportswritten

Interfacesestablished

Conversionmade

BusinessProcess

Procedures

Test Cases

End UserTrainingMaterials

Test Plan

Test mat.

Go-Live Plan

xxxxx

x

xxxx

SystemPerformanceEvaluation

BaselineScope

Business ProcessMaster List

BusinessBlueprint

A WorkingSystem

RealizationFinal

PreparationProject

PreparationGo

Live


Example of Project Duration

1

2

3

4

5

Project Preparation 12%

Business Blueprint 15%

Realization 46%Baseline 12%Final Configuration 13%Integration Test 21%

Final Project 19%

Go Live & Support 8%

Total 100%

PHASE Pct


Topics



The ASAP Roadmap




The Implementation Assistant (IA) is a PC based application made up of numerous tools and templates developed to support the ASAP implementation approach

The IA is the primary tool and framework for executing the ASAP methodology.


Organization of the Implementation Assistant

• ASAP Roadmap

• Implementation Accelerators

• Project Plan

• Question and Answer Database

• Issues Database

• Business Process Procedures

• Knowledge Corner

• Glossary

• Help

Tree structureSearch tool

Organization w/in the Implementation Assistant

PhasePhase

Work PackageWork Package

ActivityActivity

How-ToHow-To

AcceleratorsAccelerators

TaskTask

DeliverableDeliverable

WhoWho

The structural organization of the ASAP Roadmap and the definitions for the Implementation Assistant are as follows:

Phase - the major organizational steps of the ASAP Roadmap

Work packages - assigned to specific project teams

Activities - assigned to specific team members

Tasks How To’sAccelerators& Tools

Organization w/in the ASAP Roadmap


Phase Information

Phase level information consists of the purpose of the Phase, general instructions on how to complete it, and the work packages that are organized to complete the phase.

Purpose

GeneralInstructions

Work Packages


Work Package Information

Work Package level information consists of the purpose of the work package and the activities that are organized to complete the Work Package.

Purpose

Activities


Activity InformationActivity level information consists of the purpose of the Activity, general instructions on how to complete it, the trigger for starting this activity, the input needed, the expected results, and any templates or accelerators that can be used to complete the activity.

Trigger

Input

Outcome

Output

Tool/Accelerator


Task InformationTask level information consists of the purpose of the Task, the suggested procedure for completing the task, the personnel responsible, and any templates, accelerators, or How-To’s that can be used to complete the tasks.

Purpose

Task Procedure

Result(s)

Role(s)

Tool/Accelerator


Accelerated SAP Tools and Accelerators Implementation Assistant Roadmap

Tool: A self-contained appl. used to perform work packages, activities and larger tasks.

Accelerator: Templates, models, questionnaires created with applications and used to perform smaller tasks or roles.


Examples of ASAP Tools and Accelerators

Accelerators Project Plans (MS Project or MS Excel)

Cut-over Plan Template

Products of the Knowledge Corner

Business Process Procedures

Tools SAP Concept Check Tool

Question and Answer Database

Open Issues Database

Business Process Master List


Implementation Assistant Example

Project task: Define the Organizational Structure of the client.

Phase - Phase 2: Business Blueprint

Work packages - Business Organization Structure

Activities - Define Business Organization Structure

Tasks • Schedule Organization Structure Workshop• Distribute Organization Structure Guidelines• Conduct Organization Structure Workshop• Recommend and Approve Organization Structure


Implementation Assistant Example (cont.)

Project task: Define the Organizational Structure of the client.

Tasks • Schedule Organization Structure Workshop• Distribute Organization Structure Guidelines• Conduct Organization Structure Workshop• Recommend and Approve Organization Structure

Procedure

Tools/Accelerators

• Conduct Session 1• Develop Org Structure• Conduct Session 2

• Q&A db• Enterprise Area Scope Document• Organization Structure Presentation Template

Documents

University of Southern California Enterprise Wide Information Systems Instructor: Richard W. Vawter