1. Update on Electronic Submissions NIH and Grants.gov October 25, 2005

2. Electronic Proposal Submission, NIH and Grants.gov

Didnt they say?

• In May 2005 NIH announced:

• • Fall 2005 begin to pilot live SF424R&R apps using Grants.gov

• • May 2007 - goal is to clear PHS-specific forms to 424RR and NIH instructions

• • September 2007 open 424RR Submission for all applications

• • May 2008 - Mandate 424RR+PHS-specific for all apps

3.

Now what are they telling us?

• In August and September NIH announces:

• • They will begin to transition apps to Grants.govby individual research program/funding mechanism

• • ALLapps in response to transitioned mechanismswill requireelectronic submission through Grants.gov on SF424 forms

• • Mechanisms not yet transitioned will continue to require submission on PHS398 on paper

• • Submit through Grants.gov using SF424 beginning:

• • • December 1, 2005 SBIR/STTR (Small Business Research)

• • • December 15, 2005 - R13/U13 (Conference Support)

• • • February 17, 2006 R36 (Research Dissertation Grant Program)

• • • February 25, 2006 R15 (Academic Research Enhancement)

• • • June 1, 2006 R03, R21 & R33 (Small Grant Programs andExploratory/Development Research)

• • • October 1, 2006 R01 (Research Project Grant Program)

• • Mid-Nov. 2005 - will post full schedule with all remaining mechanisms

• • By the end of May 2007 require all submissions of all mechanisms through Grants.gov using SF424 family of forms/data set

4. How are we going to do this?

Penns long term solution:

• System to System submission from PennERA to Grants.gov

• • Investigators create their proposals and route them for internal approval in Proposal Development module

• • Resulting Data Set is sent to Grants.gov via XML data-stream

Near Term mechanism for electronic submission

• Grants.gov PureEdge e-forms solution

5. 6. 7. Using PureEdge and Grants.gov Whats the Basic Process?

PI enters Grants.gov

• Selects Getting Started

• • Selects grant researcher

• Identifies Funding opportunity

• Downloads required software

• • PureEdge Viewer

• Downloads application package

PI must have NIH Commons account

PI must have PDF creation software

8. Pure Edge & Grants.govBasic Process (cont.)

PI completes the application within PureEdge viewer

Transmittal and hard copies are processed through the School and delivered to ORS

Electronic copy sent to ORS

ORS will review and submit to Grants.gov

9. Then

Application is available for agency validation

• Email sent to PI and ORS when received

PI and ORS verifies application in NIH Commons within TWO days of receipt of email.

• PI and ORS can see validation errors and warnings

• • Errors must be fixed

• • Application must be resubmitted prior to deadline

10. What Does that Mean??

Applications are to be submitted to Grants.govDAYSahead of the deadline

11. Time is of the Essence

New Forms New Definitions

New process Unforeseen problems

PIs should request NIH Commons account at least two weeks prior to submission

Currently there is no native Macintosh client for PureEdge software

• Macintosh users need Windows emulation program and special instructions or work entirely on-line using a Citrix server solution with Grants.gov

• Grants.gov promises a real Mac solution for PureEdge sometime in 2006

Subcontracts also required electronically

12. Getting Started

Read the instructions and review the tutorial

The University is already registered in Grants.gov

• Individual PIs and BAs donotneed to be registered

The University has a Data Universal Number System (DUNS) number and is registered in the Central Contractors Registry

• Donotreregister the institution

All PIs must be have an account in the NIH Commons

PIs must download and install the free PureEdge viewer

13. Additional Resources

Grants.Gov Getting Started

• http://www.grants.gov/GetStartedHelp

New SF424(R&R)Forms (Draft Versions)

• http://grants2.nih.gov/grants/forms.htm

NIH Commons

• https://commons.era.nih.gov/commons/

ORS Newsletter and Website

• Information published as available