UPDATE ON

SCHOOL NUTRITION PROGRAM POLICIES AND RECORDKEEPING

REQUIREMENTS FOR

SCHOOL YEAR 2013-2014

The objective of this training is to

Provide an overview of the new recordkeeping requirements as a result of the healthy Hunger Free Kids Act of 2010 (HHFKA)

Identify where resources can be accessedStress the importance of having appropriate

personnel attend relevant training and watch webinars

Questions?

• REMEMBER THAT THIS IS AN OVERVIEW TO GIVE YOU AN AWARENESS OF ALL THE CHANGES AND UPDATES.

• DETAILS WILL BE PROVIDED DURING THE TOPIC SPECIFIC WEBINARS THAT ARE SCHEDULED

What if I get scheduled for an Administrative Review (AR)

this year?

There will be a training by invitation only just for you. You

will be prepared for success!

5

NEW Administrative Review Areas

Meal Access & Reimbursement

(PS 1)

Meal Pattern & Nutritional Quality

(PS 2)

Resource Management

(General)

General Program Compliance

(General)

Other Federal Program Reviews

(PS &General)

• Certification & Benefit Issuance

• Verification

•Meal Counting & Claiming

•Meal Components & Quantities

• Offer versus Serve

• Dietary Specs & Nutrient Analysis

• Risk Assessment• Nonprofit

School Food Service Account• Paid Lunch

Equity• Revenue from

Non-program Foods• Indirect Costs• USDA Foods

• Civil Rights• SFA On-site

Monitoring• Local Wellness

Policy• Competitive

Foods•Water• Food Safety• SBP & SFSP

Outreach• Reporting &

Recordkeeping• Other State Regs

• Afterschool Snacks

• Seamless Summer Option

• Fresh Fruit & Vegetable Program

• Special Milk Program

AVAILABLE RESOURCES ON SNEARS

CURRENT MEMOS AND MESSAGES

ARCHIVED MEMOS/RESOURCES

WEBINARS

TRAINING PRESENTATIONS

ARCHIVED MEMOS

WEBINARS (UNDER TRAINING)

FUTURE TOPICS FOR WEBINARS?

• OCT 8: VERIFICATION• OCT 22: MENU PLANNING, OFFER VERSUS

SERVE,PRODUCTION RECORDS• OCT 23: FOOD SAFETY AND HACCP• OCT 24: LOCAL WELLNESS POLICIES• OCT 29: CIVIL RIGHTS• NOV 8: AFTER SCHOOL SNACK PROGRAM AND SEAMLESS

SUMMER OPTION (ASSP/SSO)

AND ALL THESE WILL BE ARCHIVED ON SNEARS FOR FUTURE REFERENCE AND TRAINING OF YOUR STAFF

HANDS ON TRAININGS SCHEDULED?• RESOURCE MANAGEMENT –

– SEPT 30, – OCT 15 – OCT 31

• MENU PLANNING, OFFER VERSUS SERVE AND PRODUCTION RECORDS – OCT 3– OCT 7– OCT 9

• HEALTHIER US SCHOOL CHALLENGE (HUSSC) – NOV 19

DETAILS ARE CURRENTLY AVAILABLE ON SNEARS ON THE MESSAGES AND MEMOS PAGE

RESOURCE MANAGEMNTThis comprehensive topic includes:

• RISK ASSESSMENT• NON PROFIT SCHOOL FOOD SERVICE

ACCOUNT• PAID LUNCH EQUITY• REVENUE FROM NON PROGRAM FOODS• INDIRECT COSTS• USDA FOODS

FOOD SAFETY AND HACCP

ALTHOUGH THERE IS NOT A LOT OF CHANGE HERE THESE REQUIREMENTS ARE SO IMPORTANT ON A DAILY BASIS IN YOUR OPERATION THAT ONGOING TRAINING OF STAFF IS RECOMMENDED.

DOCUMENT ALL STAFF TRAINIG!!

BUT I RECEIVE MEALS FROM A VENDOR………

LEA MUST KNOW THAT VENDORS ARE HACCP COMPLIANT WHEN PREPARING FOOD

NOTE: PREPARATION FACILITIES (Commercial vendors and other LEAs) must be visited when an AR is scheduled

LOCAL WELLNESS POLICY(LWP)

HHFKA ADDED NEW PROVISIONS

A LOCAL WELLNESS POLICY WITH BOARD APPROVAL IS NOW REQUIRED

BUT WHAT DOES IT HAVE TO INCLUDE?

GOALS ARE REQUIRED TO BE SET FOR

NUTRITION EDUCATION AND PHYSICAL ACTIVITYNUTRITION PROGRAM GOALS BASED ON HHFKA

ALSO:THERE MUST BE A DESIGNATED LWP OVERSIGHT

OFFICIALTHERE MUST BE A PLAN IN PLACE TO MEASURE

IMPLEMENTATION

CIVIL RIGHTS

POSTERS MUST BE IN ALL MEAL SERVICE AREAS (LUNCH ROOMS AND CLASSROOMS)

NEW CIVIL RIGHTS STATEMENT MUST BE ON ALL DOCUMENTS INCLUDING YOUR MENUSEMPLOYEE CIVIL RIGHTS TAINING MUST BE

DOCUMENTED

AFTER SCHOOL SNACK PROGRAM (ASSP)

MONTHLY MENUS COMPLIANT WITH MEAL PATTERN MUST BE ON FILE

PRODUCTION RECORDS ARE REQUIRED (CONSIDER THESE A LEGAL DOCUMENT TO SUPPORT YOUR CLAIM FOR REIMBURSEMENT)

ON SITE REVIEWS MUST BE DONE BY THE LEA 2 TIMES A YEAR

MUST HAVE AN ACCEPTABLE COUNTING SYSTEM FOR AREA ELIGIBLE SIGHTS AND REGULAR SITES (ONE SNACK PER CHILD PER DAY)

THE “EDUCATION COMPONENT” REQUIREMENT FOR PARTICIPATION HAS BEEN REMOVED

SEAMLESS SUMMER OPTION (SSO)

WILL BE REVIEWED THE SUMMER BEFOR OR AFTER AN AR IS SCHEDULED

THIS WILL BE ADDRESS IN DETAIL AT THE TRAINING FOR THOSE LEAs SCHEDULED FOR AN AR

FRESH FRUIT AND VEGETABLE PROGRAM (FFVP) AND SPECIAL

MILK PROGRAMS

• THESE WILL ALSO BE REVIEWD AND OBSERVED DURING AN AR

• CLAIMS WILL BE VALIDATED

BREAKFAST AND LUNCH MENUS

PLAN COMPLIANT MENUS TRAIN STAFF IN MENU REQUIREMENTS SHORT WEEK FOR LUNCH? Know how to

calculate vegetable requirements

UNIVERSAL FREE BREAKFAST?

SERVING BREAKFAST AT NO COST TO ALL STUDENTS?

Meals must be counted and recorded correctly by category (free, reduced price and paid)

LEA must document how costs will be covered since there is no income from payment of meals

PRODUCTION RECORDS NEW STATE AGENCY FORMS ARE AVAILABLE

THESE ARE LEGAL DOCUMENTS TO SUPPORT YOUR CLAIM FOR REIMBURSEMENT

FISCAL ACTION WILL BE TAKEN WHEN THEY ARE NOT AVAILABLE

FISCAL ACTION WILL BE TAKEN FOR ONGOING ERRORS WHEN THEY ARE COMPLETED

ONGOING STAFF TRAINING IS CRITICAL

OFFER VERSUS SERVE (OVS)

LEA must offer enough food on all reimbursable meal service lines and have signage posted

Written policy must be on file for each school Students must select required components to make a

reimbursable meal Food service staff must be trained and able to

recognize a reimbursable meal.

SIGNS FOR BREAKFAST AND LUNCH ARE REQUIRED AND SHOULD NOT BE COMBINED

HAVE FAMILY STYLE SERVICE?

• MOST FAMILY STYLE SERVICE IS IN THE CLASSROOM.

• IT IS IMPORTANT TO TRAIN THE EMPLOYEES SERVING THE MEALS ON THE OVS POLICY

• A STANDARD OPERATING PROCEDURE (SOP) SHOULD BE IN EVERY CLASSROOM FOR REFERNCE

DIETARY SPECIFICATIONS: SMI IS GONE!

Meals must meet standards for:CaloriesSaturated FatTrans FatSodium (Starting School Year 2014- 2015)

A determination will be made by SA whether a weighted nutrient analysis is required during the AR

OTHER POLICIES THAT WILL BE REQUIRED?

FIELD TRIPSCHARGING MEALS

CONSIDERING PURCHASING EQUIPMENT? ALL EXPENDITURES ABOVE $5000 WILL NEED STATE AGENCY APPROVAL. A MEMO WITH THE DETAILS WILL BE POSTED ON SNEARS

ONGOING PROGRAM REQUIREMENTS

VERIFICATION PROCESS

BIOSECURITY

POTABLE WATER

COMPETIVE FOODS

REPORTING AND RECORDKEEPING

Where can you find State Agency forms?

SNEARS VERSUS

DEPT OF AG WEBSITE?• (need address here…………………….)

• Karen…..help me out here. Come up with some language on what will be where

WHAT NOW?

Attend trainings and view webinars planned by SA

STILL have questions after watching the webinars and reviewing the training presentations ?

Contact us with questions at 609-984-0692