Upsc Recruitment Procedure

4/9/2015 RECRUITMENT PROCEDURE

http://www.upsc.gov.in/general/rti/newdata/rectt-proc/rectt_proc1.htm 1/7

RECRUITMENT PROCEDURE FROM RECEIPT OF REQUISITION TO ISSUE OFRECOMMENDATION LETTER AND FOLLOW-UP ACTION.

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Abbreviations used.

Abbreviation Full form

DoP&T - Department of Personnel & Training.

OM - Office Memorandum

CR - Confidential Report

DG - Director General / Directorate General

Advt. - Advertisement

DAVP - Director Audio Visual Publication / Directorate of Audio Visual

Publication

reg. - regarding

P.G - Public Grievances

Govt. - Government

R - Recruitment

TA - Traveling Allowance

UPSC - Union Public Service Commission

Procedure being followed in processing requisitions [up to the stage of advertisement of the post[s]for recruitment by selection.

1.1 The requisitions received for conducting recruitment by selection are registered and numbered

serially in the order of their receipt starting from the 1st January of every year. After giving the filenumber to each requisition, the same is then examined whether it conforms to the existing instructions. Therequisition not in prescribed format is returned to the Ministry/Department for furnishing the same in theprescribed format. The requisition, which does not indicate that the vacancies do not attract the ban or theyhave been exempted with the approval of competent authority, is returned to Ministry/Department.



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1.2 If the requisition is found deficient on any of the checkpoints, the same is treated to have beenotherwise disposed of [OD Case]. The case is reopened after the required information is received fromthe requisitioning Ministries/Department. Latest instructions of the DOP&T, regarding requisitions forrecruitment to posts being cleared by the Screening Committee[s] of the respective Ministries/Departments

[vide DOP&T OM No. 2/8/2001-PIC dated 16th May, 2001] are enforced. Requisitions not complyingwith this requirement are returned to the Ministries/Departments straightaway.

1.3 If the requisitions are found complete the posts are advertised within two months from its receipt.

1.4 It is also examined whether the indenting departments have endorsed a copy of the requisition toCentral [Surplus Staff Cell] in the DOP&T. The Bio data of Surplus Officers, if received by theCommission are examined /considered in the fist instance and if any of the candidate posses necessaryEducational qualification and experience, the position is informed to the designated Officer in the Central[Surplus Staff Cell],

DOP&T, with a request to send the a formal sponsorship to the Commission alongwith with the CR. According to the instructions issued by the Government of India, the requisitioning Ministries/Departmentsare also required to forward a copy of the requisition to the DG [Resettlement], Ministry of Defence, whowithin 10 days of its receipt are required to send to the Commission, the detailed particulars of disabledDefence Service Personnel and disabled Border Security Force Personnel who are prima facie consideredsuitable for the posts. The cases of ex-servicemen, sponsored by DG [Resettlement] are considered alongwith other candidates who apply in response to the Commissions advertisement.

1.5 After the approval by the Commission for advertisement of the case, the copies of Advts. are sent to

the DAVP and Employment News for publication on every 2nd and 4th Saturday of the month in theleading National and regional Newspapers (Hindi and English) throughout the country and also placed onthe webpage of the Commission. Corrigenda, if any, are also included in the Advertisements.

2. Closing date for receipt of applications for posts advertised by the Union Public ServiceCommission to be filed otherwise than through a competitive examination consolidatedinstructions reg.

2.1. The detailed information in this regard may be seen/referred in the relevant para of the

Commissions advertisement for various posts, which appear on every 2nd and 4th Saturday of the month,in the important Newspapers of India and Employment News. The information relating to the vacancies isalso placed on the web page of the Commission and broadcast through specified stations of All India Radio



located in difficult and remote areas of the country, and through the National network of Doordarshan.

NOTE : Applications must be sent in the format given in Employment News which can also bedown loaded from the Commissions website : www.upsc.gov.in. Applications sent in any other formatare liable to be rejected.

2.2 The date for determining the eligibility of all the candidates in every respect shall be the normalclosing date prescribed for receipt of applications.

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3. Age-consolidated instructions regarding age in respect of posts advertised for selection byinterview.

The detailed information in this regard may be seen/referred in the relevant para of the

Commissions advertisement for various posts, which appear on every 2nd and 4th Saturday of the monthof the Employment News.

4. Employers permission/No objection Certificate in respect of candidates

applying for the posts advertised by the Commission Consolidated

instructions regarding.

4.1 With a view to avoid hardships faced by the candidates applying through their employers inresponse to the Commissions Advertisements and also to avoid embarrassment for the Commissionhaving to deal with those applications which are received after the closing dates irrespective of whethersuch applications have been submitted to employer before the closing date or not, it has been decided inconsultation with Government of India, Ministry of Personnel, P.G. & Pensions [DOP&T] that allcandidates, whether in government service or in government organizations or in private employment shouldsubmit their applications direct to the Commission. If any candidate forwards his application through hisemployer, he should ensure that his application reaches Union Public Service Commission by Closing Date;otherwise it is likely to be rejected even if it had been submitted to the employer before the closing date.

4.2 Persons already in government service whether in a permanent or temporary capacity or as workcharged employees, other that casual or daily rated employees are, however, required to submit adeclaration to the effect that they have informed in writing their head of Office/Department that they haveapplied for the examination/selection.

4.3 In case the Head of Office/Department considers it necessary to withhold the requisite permission,they should inform the Commission about the same within 45 days of the closing date for receipt ofapplications in Union Public Service Commission. In

case no such communication is received from the head of Office/Department, it shall be presumed by the



Commission that there is no objection on the part of the employing Department to the candidature of itsemployee to be considered by the Commission for the post he/she has applied for. The administrativeMinistries/Departments of the govt. of India are also to note that, in case of Direct Recruitment bySelection viz.Selection by Interview, it is the responsibility of the requisitioningMinistry/Department to bring to the notice of the Commission any point regarding unsuitability of thecandidates [Govt. Servants] from the Vigilance angle and that the appropriate state for doing so would bethe consultation at the time of preliminary scrutiny i.e. when the case is referred by the Commission to theMinistries/Departments for the Comments of the Ministrys Representatives on the provisional selectionof the candidates for interview by the Commission. [In this connection DOP&T OM No. AB14017/101/91-Estt.[RR] dated 14.7.1993 refers.]

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5. PS OF APPLICATION FOR SHORTLISTING CANDIDATES TO BE CALLED FORINTERVIEW AND ISSUE OF RECOMMENDATION LETTER TO THEREQUISITIONING MINISTRY/DEPARTMENT.

5.1 RECEIPT OF APPLICATIONS IN THE (RECEIPT) SECTION:

The applications received by hand/courier as well as by post/speed post are collected in the ReceiptSection. This section segregates the applications concerning Recruitment Branch and passes it on a dailybasis to the Covering Unit.

5.2. RECRUITMENT COVERING UNIT COVERING OF APPLICATIONS AND DATAENTRY:

5.2.1 The Covering Unit of Recruitment Branch complete the activities concerning covering of theapplications and pass on the applications to the Data Processing Branch. The Data Processing Branch thencarries out the data entry from Part-I of the applications, as per the set programme. After data entry, theapplications are sent to the concerned Section.

5.2.2 The Concerned Sections (R-I to R-VI and Special Cells) receive the applications from the DataProcessing Branch as per subjects being dealt by them and take further necessary action in connection withthe pre-preliminary scrutiny/scrutiny/shortlisting of the candidates.

5.3 ACTION AFTER APPROVAL OF PRELIMINARY SCRUTINY/SHORTLISTING OFCANDIDATES FOR INTERVIEW:

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5.3.1 Once the Preliminary Scrutiny of the candidates is approved by the Commission, the candidateswho have been short-listed Conditionally, if any, are asked to send necessary documents within20 days. The candidatures of the candidates who complies with the requirements are cleared and thecandidature of those who failed to do so is cancelled. Candidature of a few candidates may remainconditional for want of checking further requisite documents/doubtful cases. The comments of the



requisitioning Ministry/Department are also sought about the suitability of the applicants forinterview.

5.3.2 Summon Letters to the candidates called for interview are issued as soon as the date and venuefor the interviews are fixed by the Commission. The candidates summoned/called for interview are alsorequested to refer the points in DO and DONT

at the time of interview which has been put on the Commissions website (www.uosc.gov.in.)

5.3.3 The Union Public Service Commission do not defray the traveling or other expenses ofcandidates summoned for interview. Candidates summoned from outstation are, however, paid contributiontowards these expenses to the extent mentioned in enclosed note alongwith the Summon/Call letter. Forclaiming the traveling allowance the candidates should fill in the two blank T.A. bill forms enclosed

with the Summon/Call letter and to hand these over at the Commissions office for payment.

5.3.4 After the interviews are over Recommendation Letter/Advice letter are forwarded to therequisitioning Ministry/Department. The candidates selected for appointment by the Commission are alsoinformed about their selection to the post with the advice to contact the concerned Ministry/Department forfurther correspondence. The selected candidates are also informed that the offer of appointment will bemade to them only after the Government have satisfied themselves after such enquiry as may be considerednecessary that the candidates are suitable in all respect for appointment to the service. Further they are alsoinformed that the appointment will be subject to such other conditions as are applicable to all suchappointments under the Central Government.

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6. Publication of Recruitment Result of the Selection posts on the web page of U.P.S.C. on INTERNET in addition to publication of the same in Employment News/Rozgar Samacharconsideration of queries received from candidates through E-Mail/Hot Mail Instructionsregarding.

6.1 The results of the selected candidates are published in the Employment News/ Rozgar Samachar of

2nd week and 4th week matching with the Commissions Advertisement for the direct recruitment cases.These are also put on the web page of the Commission. (www.upsc.gov.in.)

7. Disciplinary cases against candidates.

Candidates are warned that they should not furnish any particulars that are false or suppress anymaterial information in filling up the application form. Candidates are also warned that they should in nocase correct or alter or otherwise tamper with any entry in a document or its attested/certified copysubmitted by them nor should they submit a tampered/fabricated document. If there is any inaccuracy or



any discrepancy

between two or more such documents or their attested/certified copies, an explanation regarding thisdiscrepancy should be submitted.

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A candidate who is or has been declared by the Commission to be guilty of:

obtaining support of his/her candidature by any means, or impersonating, or

(i) procuring impersonation by any person, or

(ii) submitting fabricated documents or documents which have been tampered with, or

(iii) making statements which are incorrect or false or suppressing material information,or

(iv) resorting to any other irregular or improper means in connection with his/hercandidature for the selection, or

(v) using unfair means during the test, or

(vi) writing irrelevant matter including obscene language or pornographic matter, in thescript(s), or

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(vii) misbehaving in any other manner in the examination hall, or

(viii) harassing or doing bodily harm to the staff employed by the Commission for theconduct of their test, or

(ix) Bringing mobile phone/communication device in the examination Hall/Interviewroom.

(x) Attempting to commit or, as the case may be, abetting the Commission of all or anyof the acts specified in the foregoing clauses may, in addition to renderinghimself/herself liable to criminal prosecution, be liable:

(a) To be disqualified by the Commission from selection for which he/she is a candidate,and/or

(b) To be debarred either permanently or for a specified period:



(i) by the Commission from any examination or selection held by them.

(ii) By the Central Government from any employment under them, and

(c) if he/she is already in service under Government to disciplinary action underthe appropriate rules.

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Upsc Recruitment Procedure