USDA Agricultural Marketing Service (AMS) …files.ctctcdn.com/e90c24ef001/46926d25-e982-4f00-83b3-53ac6bcf1bb1.pdfUSDA Agricultural Marketing Service (AMS) National Organic Program

USDA Agricultural Marketing Service (AMS) National Organic Program (NOP) and Information Technology Service (ITS)

Organic Integrity Database Project Notes from August 4, 2015 Public Webinar

On August 4, 2015, the USDA Agricultural Marketing Service’s (AMS) National Organic Program (NOP) and Information Technology Service (ITS) hosted a public webinar about the Organic Integrity Database, an information technology project currently in development. This webinar shared information about planned capabilities for the system, and reviewed the draft data template and product taxonomy.

Over 120 people attended the webinar, and several participants have requested the slides and a summary of the group’s comments. This document responds to that request.

Attachments: The slides from the webinar and an overview of the draft taxonomy as it currently stands are included in this summary document, beginning on page 2.

Participant Comments: During the webinar, participants shared a few comments and questions, which are captured in the bullets below:

• It would be preferable to have email addresses reported, to reduce paper. (Note: Emailwill be an optional field for certifiers to complete, as some operators don’t provide thatinformation, and a significant number do not have email.)

• A participant asked when acreage data will begin to be available at an aggregate level. Itwas noted that acreage will start to be available as certifiers start to feed new data intothe system - that will start as soon as September, but may take some others untilfurther into the Fall.

• A few participants asked about the source of the taxonomy. The NOP shared that Intactwas the lead contractor that developed that product, with guidance, input, andfeedback from the NOP.

• It was suggested that the NOP taxonomy also be ultimately mapped to the USDA's Fruitand Vegetable inspections list (FV-345), which is quite extensive.

Organic Integrity Database

Update Webinar

August 4, 2015 USDA Agricultural Marketing Service (AMS)

National Organic Program (NOP) Information Technology Service (ITS)

1

Welcome to this INTEGRITY Update!

• If you are online and cannot hear, please also call in: Toll-Free (U.S. & Canada): 866.740.1260 Access Code: 7202000

• Please introduce yourself through the chat box – name and organization.

• Please mute your phone when you are not talking. • Please use chat box to post questions and comments.

Activate chat in the upper left side of your screen. We are sharing the screen, so your chat messages can be seen by everyone, not just the presenter.

• This call is being recorded and voice/slides and chat will be available to the development team and to our certifier user group.

USDA Agricultural Marketing Service | National Organic Program 2

Agenda

• Project Overview • Organic Integrity Database - Release 1 Plans

– A Look at the Data Fields – A Look at the Taxonomy

• Next Steps


Vision: The Organic Integrity Database


The NOP is responsible for the integrity of the USDA organic seal. The Organic Integrity Database will be a modernized certified organic operations database that will: • Contain up-to-date and accurate information,

deterring fraud • Increase supply chain transparency • Promote market visibility for organic operations

Project Priorities

User Engagement

Agile

software model

Certification Knowledge

Team holds

deep organic expertise

Sustainable Operations

Design must

minimize future costs

September 2015

Initial

system delivery

Play Well With Others

We are not replacing systems

certifiers like and use!


Big Picture Project Timeline

Spring 2014 Farm Bill funding allocated for Database Summer/Fall 2014 Established USDA team (NOP and ITS) and

completed acquisition strategy November 2014 Convened certifier user group (22 certifiers) December 2014 Public webinar to gather community input February 2015 Certifier training presentation, feedback March 2015 Contract awards to Intact and Harmonia March-July 2015

5 meetings with certifier user group, and system design and development

August-Sept 2015 Continue development, Release 1 launch


Meet the Team! AMS: NOP & ITS, Intact, and Harmonia


Release 1 Priorities: September 2015

User Accounts (Certifier Profiles/

Accounts)

Operation Data Elements

(Dictionary)

Scope/Product Taxonomy

Certifier Imports/Exports

(Excel, User Interface)

Certifier/NOP Workflow and

Interfaces

Public Access Interfaces

(Search and Reports)


In Other Words, Release 1 Enables…..

• Certifiers to login to the database, and regularly update the list of organic operations they certify

• Capacity to begin tracking the history of an operation to support certification and compliance activities

• Industry and the public to conduct searches and access standard reports more easily and with greater precision than with the current posted list

• Certifiers to use a more structured listing of commodities and services, a significant improvement over the current listing


Deferred Capabilities

Operation Mapping (Later, Internal Only)

Adverse Action Reporting

Certificate Module

Advanced Reporting

Accreditation Management




Accounts)


(Dictionary)





Interfaces




User Accounts (Certifier Profiles/Accounts)

• Certifiers will have personal logins and passwords for each employee who accesses the system

• Already established USDA authentication system provides proven security controls

• Either NOP or certifier will administer certifier staff accounts (certifier’s choice)

• Online invitation-driven enrollment process • Goal is to establish system-to-system access,

as well as user interface access




Accounts)


(Dictionary)





Interfaces




Data Elements and Submittal Template

• Goals – Begin with 2014 List of Certified Operations template – Include additional fields requested by certifiers – Align better with industry data standards (addresses) – Allow for more granular reporting to support certifier and industry

needs – Build in multiple “on ramps” to facilitate more frequent and high

quality data submittals

• Key questions team regularly asks: – What do we build to meet both near-term and long-term

expectations for success? – What do we build to accommodate diverse certification systems

across certifiers?


Data Fields in New System – Operation Level


Data Fields in New System – Operation Level

• AND: – Certification Status and Effective Date for Each

Scope – Physical or Mailing Address (one or both) – Phone, email, website (optional) – Business Type/Services (Broker, Restaurant,

Processor, Co-packer, Slaughterhouse, Dairy, CSA, Grower Group, and others) (optional)

– Total Certified Organic Acreage (optional)


Data Fields in New System – For Each Item Listed……

• Operation ID • Certificate Number • Taxonomy Selection: Category • Taxonomy Selection: Item • Text Field for Items Outside Taxonomy • Text Field to List Varieties for Taxonomy Items

(optional) • Certification Status, Status Effective Date, Last

Review Date (optional) • Optional Reporting at Item Level:

– Acres or Heads (Organic and Transitioning) – Label Category (100%, Made With, Organic)




Accounts)


(Dictionary)





Interfaces




Towards a Common Product Taxonomy

2014 List

• Open free text fields

• Hard to search • Significant

data quality problems

New NOP Taxonomy

• New taxonomy includes both categories (berries) and items (strawberries)

• Flexible mapping to meet a variety of needs

• Built using both top-down and bottom up methods

End State

Standard but flexible

taxonomy for certifier adoption


Scope/Product Taxonomy Development

• Goals for Taxonomy Development: – Multi-level with flexible options for engaging =

multiple “on ramps” based on certifier practices – Use “top down” and “bottom up” approaches – existing

taxonomies plus analysis of 2014 certified operations list of products produced

– Flexible data matching to accommodate and map to NASS, existing certifier tools, and other trade databases

– Provide structure and process to improve data quality and completeness across certifiers

• For “Top Down” view: Reviewed 18 taxonomies: NASS, EU, OTA, Global Gap, Individual Certifiers, Retailer Standards, and gs1 global product classification systems


Most Common Items from 2014 List


Structure of Taxonomy


Scope

Category Name

Item Name

Text Field: Other Item

Gooseberry

Rainbow Swiss Chard

Text Field:

Variety

Green Leaf Romaine

Item ID:

Each category and item will have number

ID to facilitate mapping

Crops

Fruits – Berries

Leaf Vegetables

Cranberries

Other

Lettuce

Other

Fruits – Berries

Leaf Vegetables



Accounts)


(Dictionary)





Interfaces




Imports/Exports

• 3 likely options to feed new and updated data to NOP: – Direct user data entry – Excel file uploads – Web services/API calls (planned Winter 2015)

• We will work with certifiers to understand existing tools,

to facilitate new data transmittals as smoothly as possible.


Certifier Data

Data Subset for NOP

Transmittal to NOP

Organic Integrity Database



Accounts)


(Dictionary)





Interfaces




Certifier/NOP Workflow and Interfaces

• Certifier/NOP searches and data displays • Managing reinstatements (how to prevent

suspended operations from getting certified without reinstatement)

• Managing operation records if certifier accreditation is surrendered or suspended

• Adding certifiers and scopes over time




Accounts)


(Dictionary)





Interfaces




Public Interfaces (Searches and Reports)


Coming Soon! Defined Search and Reports

For Public Users Replacing http://apps.ams.usda.gov/nop/

Next Steps

1. We are in the review phase of the taxonomy and the data upload template

2. Development of Release 1 functionality continues 3. Initial launch will include 2014 data, with some

mapping to new taxonomy 4. We will work closely with certifiers to facilitate

transition to new system 5. Certifiers will provide new data throughout Fall

Contact the Team Anytime! [email protected] - NOP [email protected] – ITS


mailto:[email protected]

mailto:[email protected]

NOP Proposed Taxonomy ‐ Categories and Items (8/3/15)

NOP Scope Top level of Taxonomy is Crops, Livestock, Wild Crops, Handling.NOP Category An optional category for reporting that will only be used to improve search funtionality and utility (not certification relevant).NOP Category ID Unique numeric ID for each NOP Category to help Certifiers match to existing taxonomies and products, can also be used in lieu of NOP Category Name for reporting.NOP Item Name An optional level for reporting that provides additional detail ‐ general item names such as apples, pears, etc. that can be used to improve search functionality and data quality.NOP Item ID Unique numeric ID for each NOP Item Name to help Certifiers match to existing taxonomies and products, can also be used in lieu of NOP Item Name for reporting.Other Item A place to enter individual items or a comma‐separated list of items if no specific NOP Item Name or ID is selected.Item Varieties A place to enter individual varieties or a comma‐separated list of item varieties if an NOP Item Name or NOP Item ID is selected (but not Other). This may include specific products.

Category Name Category ID

Item Name Item ID Category Name Category ID



Item Name Item ID

Fruit ‐ Berries Abaca Cattle Antelope Fruits Fruits Dairy All Purpose CleanersFruit ‐ Tropical Abiu Poultry Barrow Vegetables Vegetables Eggs AlmondsFruit ‐ Citrus Fruits Acai Berries Apiculture Beef Replacement

HeiferNuts Nuts Fiber Textiles Aloe Vera

Fruit ‐ Melons Acerolas Sheep Bees Herbs Herbs Bread/Bakery/ Snacks

Animal Fibers

Fruit ‐ Stone Ackee Rabbits Bison Other Other Dry/Baking Goods Areca Fruit ‐ Pome Agave Equine Boars Chocolate Goods Baby SnacksFlower Vegetables Aguaymanto Venison Bred Gilts Other Grains, Pastas

and CerealsBaking Chips and Bars

Fruit Vegetables Aizen Goats Breeding Eligible Cleaners Baking MixesLeaf Vegetables Ajwain Swine Broilers Condiments and

SweetenersBambara Groundnut

Sea Vegetables Akudjura Buffalo Bulls Health Products BarleyStem Vegetables Alaria Other Calves Alcohol BeansSeed/Pod Vegetables

Alexanders Chickens Meat Products Beef

Tuber/Root Vegetables

Alfalfa Deer Beverage Related Products

Beer

Herbs/Spices Algae Dry Cows Seasonings BerriesField/Forageable Alkanet Ducks Preservatives/

Extracts/FlavorsBitter Chocolate

Nuts Alliums Elk Animal Feed BittersNursery/Starts/ Flowers/Trees

Allspice Ewes Processed Items Body Butter

Other Almonds Geese Oils & Oleoresins Body Care ProductsAloe Vera Heifers Nuts/Seeds Body CreamAmaranth Horses Fruits/Vegetables Body OilsAmbarella Lambs Baby Food Brazil NutAmchoor Laying Hens Personal Care BreadAngelica Milking Cows Trees/Whole Plant

Products/FlowersBreadnut

Anise Milking Goats Tobacco BulbsAnnatto Piglets Pet Products BunsApples Pullets Other ButterApricots Rabbits CactusApriums Rams/Bucks CakesAraza Slaughter Eligible Canarium NutArchiote Sows CandlenutsAreca Steers CandyArhats Transitioned Cashew NutsAronia Berries Turkeys CerealArracacia Yearling Cereal BarsArrowroot Other CheeseArtemisia ChestnutsArtichokes Chewing TobaccoArugula ChickenArum ChocolateAsafoetida Chocolate NibsAsarabacca Christmas TreesAsparagus Chufa

CROPS LIVESTOCK WILD CROPS HANDLING

Astragalus CiderAtemoyas CigarettesAvens CigarsAvocados CitrusBabacos CleanersBaby Greens CoffeeBaels ColaBaharat ConcentratesBalage ConfectionsBambara Groundnut CookiesBamboo Shoots CosmeticsBananas Cottage CheeseBarley CottonBasil CrackersBay Leaves CreamBayberries Cream CheeseBean Sprouts CrustsBeans Custom Slaughter/

ProcessingBearberries Dark ChocolateBeets Dehydrated FoodsBergamot DeodorantBerries DisinfectantsBilberries Distilled Alcohol

BeveragesBlackberries DressingBladderwrack DurumBlueberries Egg WhitesBok Choy EggsBoldo Essential OilsBorage ExtractsBoysenberries Face CreamBrazil Nut FilbertsBreadfruits Flours and MealsBreadnut FlowersBroccoli FodderBrome Grass ForageBrussels Sprouts Fruit and Vegetable

SnacksBuckwheat Gabon NutBuffaloberries Hand CreamBulbs HazelnutBurdock HerbsCabbage HickoryCacao HoneyCactus Hot dogsCalamondins IcecreamCalendula JamCananga Jarred Baby FoodCanarium Nut JellyCanary Grass JojobaCanary Seed JuiceCandlenuts JuteCane Berries KarukaCanola KetchupCantaloupes KolaCapers KombuchaCaraway KurrajongCardamom Leafy GreensCarob LiqueursCarrots Livestock FeedCashew Nuts MacadamiaCassava MelonsCassia Milk

Catnip Milk ChocolateCauliflower Mixed CondimentsCayenne Mixed DrinksCeleriac Mixed FruitCelery Mixed Salad GreensCeltuce Mixed VegetablesChamomile Mongongo NutChard MustardsChaya Non‐Dairy MilkChayotes NoodlesCherimoyas Nutrition BarsCherries NutsChervil Oak NutsChestnuts OatsChickpeas OilsChicory OleoresinsChives Packaged Snacks and

ChipsChristmas Trees Palm NutsChufa ParadiseCicely Pasta Cilantro PeanutsCinnamon Pecans Citronella Pet ProductsCitrons PiesCitrus Pine NutsClary Pipe TobaccoClementines PistachiosClove Plant FibersClover PopcornCoconuts PorkCoffee Powdered EggsCollards PowdersComfrey PulpConeflower PureesCoriander QuinoaCorn Ready to Eat FoodsCotton RibsCranberries RiceCress RollsCRP RosesCucumbers RumCucurbits SakeCumin SausageCurrants Seasoning BlendsCurry SeedsDaikon Semi‐Sweet Chocolate

Dandelion Shea Butter NutDates Smokeless TobaccoDill Snack MixesDragonfruits SoapsDurians SorghumEchinacea Sour CreamEdamame SpicesEggplants SpiritsElderberries SteakEndive Stone FruitEpazote SugarFallow SupplementsFeijoas SweetenersFennel SyrupsFenugreek TeaFiddlehead Tequila

Field Crop TextilesFigs Toddler SnacksFilberts TransplantsFingerroot TreesFique TurkeyFlax Unsweetened

ChocolateFlowers VegetablesFonio VinegarFoxglove VodkaGabon Nut WalnutsGalangal WheatGarlic WhiskeyGinger WineGinko Biloba WoolGinseng YeastGochugaru YogurtGoji Berries Other GoldensealGolparGourdsGrains of ParadiseGrape LeavesGrapefruitsGrapesGrassGreen BeansGreenhouseGuavasGypsewortHayHazelnutHearts of PalmsHempHennaHerbsHickoryHomesteadHoneydew MelonsHopsHorehoundHorseradishHuckleberriesHyssopJackfruitsJicamaJimbuJob's TearsJojobaJuteKaleKapokKarukaKenafKidney BeansKiwisKohlrabiKolaKumquatsKurrajongKuzuLablabLavenderLeaf Vegetables

Leafy GreensLeeksLemon BalmLemon GrassLemon VerbenaLemonsLentilsLespedezaLettuceLicoriceLima BeansLimesLinseedLongansLoomiLoquatsLotus RootLovageLucumaLycheeMacaMacadamiaMaceMahlabMalabathrumMandarinsMangosMangosteenMaple SyrupMarjoramMasticMedlarsMelonsMilk ThistleMilletMintMizunaMongongo NutMulberriesMulleinMustardNaranjillasNavy BeansNectarinesNeemsNigellaNoniNopalNutmegNutsOak NutsOatsOkraOlidaOlivesOnionsOrangesOreganoOutdoor AccessPak ChoiPalmPalm NutsPapayasPaprika

ParacressParadiseParsleyParsnipsPassionfruitsPasturePatchouliPeachesPeanutsPearl MilletPearsPeasPecans PennyroyalPepper PeppercornsPeppermintPeppersPerillaPine NutsPineapplesPinto BeansPinto Beans PistachiosPlantainsPlumcotsPlumsPomegranatesPomelosPopcornPotatoesPrickly PearsProduction AreaProso MilletPumpkinsQuassiaQuincesQuinoaRadicchioRadishesRambutansRamieRapiniRaspberriesRhubarbRiceRosemaryRosesRueRutabagaRyeRyegrassSafflowerSageSainfoinSalsifySassafrasSatsumasSavoryScallionsSea VegetablesSeedsSesameShallots

Shea Butter NutSilageSkirretSorghumSorghum Sudan Grass

SorrelSoybeansSpearmentSpeltSpicesSpinachSproutsSquashSt. John's WortStarfruitsSteviaStrawStrawberriesSudan GrassSugarbeetsSugercaneSunflowersSweet PotatoesTamarillosTangelosTangerinesTansyTaroTarragonTatsoiTeaTeffThymeTimothy GrassTobaccoTomatillosTomatoesTransplantsTreesTrefoilTriticaleTropical FruitsTubersTurmericTurnipsUrticaVanillaVetchWalnutsWasabiWater PepperWatercressWatermelonsWattleseedWetlandsWheatWheatgrassWillow HerbWintergreenWitch HazelWoodruffWormwoodYams

YarrowYerba BuenaYerba MateZucchiniOther

Documents

USDA Agricultural Marketing Service (AMS) …files.ctctcdn.com/e90c24ef001/46926d25-e982-4f00-83b3-53ac6bcf1bb1.pdfUSDA Agricultural Marketing Service (AMS) National Organic Program