Useful facts for visiting academics

Useful FACTS for visiting ACADEMICS

Photo: Camilla Svensk. Cover photo: Scanpix. Text: Ulla Tunkara. Design: The Information and Public Relations Office.

Print: Danagårds Grafiska 2008. ISBN: 978-91-85681-10-5.

Welcome to Karolinska Institutet, one of Europe’s top ranking universities and Sweden’s largest centre for medical training and research. Every year Karolinska Institutet awards the Nobel Prize in Physiology or Medicine to a laureate selected by the Karolinska Institutet Nobel Assembly, a body comprising fifty elected professors from our university.

In everything we do, we are totally dedicated to our fundamental mission of improving human health through education, research and the dissemination of knowledge.

Research and postgraduate training as well as undergraduate training are Karolinska Institutet’s core activities. Our many international contacts enhance our performance and contribute to advancing the state-of-the art research to which we are committed.

Harriet Wallberg-HenrikssonPresident

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Information at Karolinska Institutet 6

General Information A-Z 7The Academic year and public holidays 7Accomodation 8Airport 8Alumni at KI 9Bank accounts 9Bookstores 10Career Service at KI 11Cars 11Childcare 11Climate 12Cost of living 12Currency 13Dental Care 13Driving licence 13Electricity 14Embassies and consulates 14

Contents

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Grants Office at KI 14Groceries 14Healthcare 15Identity Card 16Insurance, medical 17Insurance, personal property 19International students and researchers at KI 20Induction courses 20Language courses 21Leisure activities 22Library at KI 24Local Authorites 24Newspapers 26Ombudsman at KI 26Pharmacies 26Post offices 27Religious meeting places 27Restaurants at KI 28Scholarships 29Schools for children 30Sports and health promotion facilities 30Student health service at KI 31Student unions at KI 32Tax Office 32Telephone 33Transportation 34TV/Radio 35VISA/Residence & Work permit 35

Survival Kit – Social Guide 36

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Underground & railway map �3

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Information at KI

KI has several channels for spreading news and information. This brief overview will help you form an idea about how and where news, events and activities are announced. Informal coffee-break chats are also an excellent way of finding out about news and major decisions affecting the workplace.

The website ki.se provides a lot of information in English from the administration and departments at KI.The internal website intra.ki.se contains

important information for employees, including daily news and calendar. In addition all departments have their own websites with specific information of relevance to their own students, researchers and employees.

Different groups and units maintain mailing lists that you can join to obtain information directly without having to search for it yourself.

KI bladet is KI’s internal newspaper and is published and distributed seven times per year. Although most articles are written in Swedish, they are often followed by an English summary. KI bladet is produced by the Information and Public Relations Office, which also publishes other information brochures in English.

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General Information A–Z

THE ACADEMIC yEAR AND PUBLIC HOLIDAySThe academic year at Karolinska InstitutetThe spring term 2008 starts on 14 January and ends on 31 May.The autumn term 2008 starts on 1 September and ends on 18 January 2009. The spring term 2009 starts on 19 January and ends on 7 June. The autumn term 2009 starts on 31 August and ends on 17 January 2010.

Public Holidays1 January – New year’s Day6 January – EpiphanyMarch or April – Easter: Good Friday, Easter Sunday and Easter Monday1 May – May DayMay – Ascension DayMay – Whit Sunday6 June – National DayJune – Midsummer DayOctober or November – All Saints Day25 December – Christmas Day26 December – Boxing Day

Summer timeSummer time (daylight saving time) starts in March, when the clocks are put forward one hour, and ends in October, when the clocks are put back.

Read more about the public holidays and summer time on ki.se/vrs under Useful facts/Academic year and public holidays.

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ACCOMMODATIONThere is a shortage of flats for rent in Stockholm and the waiting time for a room or a flat is generally long. We advise you to contact your hosting department at an early stage for advice and information about accommodation.

There are three foundations that provide accommodation for students and visiting researchers. They are Stockholm Student Housing – www.sssb.se, the University Accommodation Center AB – www.uac.se and the Wenner-Gren Foundations – www.swgc.org. For more information and to download application forms, you should visit the appropriate website. In addition, the Stockholm Visitors Board has information about hotels, youth hostels and bed & breakfast in the Stockholm area. Visit the website for more information, www.stockholmtown.com.

More information and tips can be found on ki.se/vrs under Useful facts/Accommodation.

AIRPORTThe international airport, Arlanda, is situated 40 km north of Stockholm. There are airport buses connecting the airport to the Central Railway Station in the city centre (Cityterminalen). The buses leave every 15 minutes and the trip to Stockholm City takes about 40 minutes and costs SEK 99* (SEK 69* if you are 16–25 years old). The “Arlanda Express” is a high-speed train with departures every 15 minutes from Arlanda to Stockholm central station, price: SEK 220* (SEK 110* if you are under 26 or a student). A number of taxi companies have fixed prices to and from Arlanda, normally between SEK 400 and 500*. If you have a valid student ID, you are entitled to a discount with Arlanda Express.

Bromma is the airport for Stockholm City. It is connected to the Central Railway Station by airport coaches. The journey takes 20

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minutes and costs SEK 69* (SEK 49* if you are 16–25 years old). Skavsta airport is situated 100 km south of Stockholm. The

airport is connected to the Central Railway Station by airport coaches. The journey to Stockholm City Centre takes about 80 minutes and costs SEK 150*.

ALUMNI AT KIKI Alumni is a professional and social network for all former students of KI. Through KI Alumni you can keep in touch with your fellow students. you will also receive the latest news from KI and be in direct contact with students and colleagues of today and colleagues of tomorrow. Visit the homepage at ki.se/alumni.

BANK ACCOUNTSWhen you open a bank account, you can get an ATM card and internet and telephone services linked to the account. Under anti-money laundering legislation, banks are required to carry out a stringent check of their customers’ identity.

The ATM machines are marked Bankomat or Kontanten. The cheapest way to pay bills is through the bank’s payment services, which are also available online. It is very important that you remember to close your account before you leave Sweden. Banks are gener-ally open between 10.00 and 15.00 hours, some up to 18.00 hours.

Options provided by Nordea: All KI students and researchers are welcome to open a bank account at the following Nordea branches: Hantverkargatan 25, St Eriksgatan 43 and Forelltorget 8 (Huddinge centrum). Take with you your passport and a certificate or letter of acceptance from your department. If you are studying, you need to fill in the “Application for Banking facilities when stud-ying in Sweden” and “Certificate of tax residency outside Sweden”. These forms are available at your department and from Visiting

(* Cost in Jan 2008)

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Researcher Services and International Student Advisors. If you fulfil all the requirements for a Swedish ID card, you can order it at the same time as you open your bank account at Nordea. See Identity card below for more information.

Options provided by SEB: All KI students and researchers whose stay in Sweden is longer than 6 months are welcome to open a bank account at SEB bank branches. Take with you your passport, a certificate or letter of acceptance/ employment from your department and your tenancy agreement to confirm your address in Sweden. If you fulfil all the requirements for a Swedish ID card, you can order it once you have been a customer at the branch for some time. Foreign students cannot order a Swedish ID card at SEB. See Identity card below for more information.

Read more on ki.se/vrs under Useful facts/Bank accounts.

BOOKSTORESThe bookstore chain Akademibokhandeln has branches in several locations in Stockholm and offers a wide range of books. The main

branch on Mäster Samuelsgatan 28 is the biggest bookstore in Scandinavia.

Medicinska bokhandeln is the name of two bookstores owned by the Medical Students’ Association. They are located at Berzelius väg 3 (Solna) and Alfred Nobels Allé 8 (Huddinge). Apart from medical books, they also sell many other types of literature, including paperback fiction in English and French.

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Photo: Magnus Aldemark


CAREER SERVICE AT KIThe Karolinska Institutet Career Service is a career development service for PhD students and junior researchers holding a PhD. It provides career counselling, career fairs, discussion forums, courses, seminars and workshops.

For more information and to register as a member, visit the web-site ki.se/careerservice or send an e-mail to [email protected].

CARSCars can be imported or brought into Sweden from all countries. The regulations vary, depending on which country the car is imported from. For more information, visit the website of the Swedish Customs Office, www.tullverket.se (available in English and German).

The Swedish Road Administration is responsible for registering cars. More information and application forms can be downloaded from their website, www.vv.se (available in 16 languages).

All cars have to pass an inspection before registration. Inspections are carried out by the Swedish Motor Vehicle Inspection Company. To make an appointment, visit their website, www.bilprovningen.se (information available in 8 languages). For driving licences, see later on.

CHILDCAREChildcare services are available for all children from one year of age. The parents pay a fee linked to the family’s income and the child’s attendance. Contact your local municipality for more information:City of Stockholm www.stockholm.se City of Solna www.solna.seMunicipality of Huddinge www.huddinge.se

In addition, there are private English-speaking preschools, more information about which is available on ki.se/vrs under Useful facts/Childcare.

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CLIMATEIn the winter Stockholm only gets a few hours of sunshine. When the day is shortest, the sun sets around 15.00 hours. On the other hand, late in June the sun doesn’t set until around midnight. Average temperatures in the winter are –7º to –2ºC and in summer +20º to + 25ºC. you can check the weather forecast on www.smhi.se (available in English).

COST OF LIVINGHigher education for undergraduate and postgraduate students in Sweden is more or less free of charge, with no tuition or regist-ration fees. The only compulsory fee is for the Student Union, approximately SEK 300 a term. From January 2007 guest students must have at least SEK 7,300 a month at their disposal for 10 months of the year in order to get a residence permit for studies. There are no special funds at Karolinska Institutet to support visit-ing researchers. Their stay in Sweden has to be covered by a salary, scholarship, funding from their home university or private funds. To give an idea of the cost of living, a feasible monthly budget for a single person might be as follows:

Item Expenditure (SEK)Food 2,400Accommodation 3,500Insurance 150Telephone, TV, newspapers 450Local travel 690Medical care, hygiene 150Clothing 400Hobbies, leisure 400Total per month 8,140

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CURRENCySweden does not use the euro. The Swedish currency is the krona (SEK). 1 krona = 100 öre.

DENTAL CAREIf you are staying for more than a year, have a Swedish personal identity number and pay taxes in Sweden, you have access to reduced dental care costs. EU/EEA citizens are entitled to use the emergency dental care services on the same basis as Swedish citi-zens, provided they are covered by health insurance in their home country and can produce an EU Health Insurance Card. Remember that the cost of dental care is not fixed, so you should always ask your dentist how much the treatment will cost before it starts.

For an ordinary check-up, you can contact the Dental Public Service, Folktandvården. For information about the closest clinic to you, call 020-687 55 00 or visit www.ftv.sll.se.

The School of Dentistry provides dental treatment at about 30 per cent of the normal cost, tel 08-524 880 37.

There are also a number of private dentists, who are listed with contact information in the yellow Pages.

City Dental, Drottninggatan 27, tel 08-200 680, www.citydental.se, offers dental treatment at 30–50 per cent of the normal cost.

Emergency dental care is available at St Eriks Hospital, Polhems-gatan 48, tel 08-545 512 20.

DRIVING LICENCEEU and EEA driving licences are valid in Sweden. Non-EU/EEA driving licences are valid for only twelve months in Sweden. Non-EU/EEA citizens may apply for exemption from the 12-month rule if their stay in Sweden is temporary (e.g. 1–4 years). Contact the Stockholm County Administrative Board (Länsstyrelsen) for more

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information, tel 08-785 46 90, e-mail: [email protected]. It is impor-tant to contact the County Administration well in advance of the expiry of the first twelve months. More information about driving licences is available on www.korkortsportalen.se (in 11 languages).

ELECTRICITyThe voltage in Sweden is 230 V (50 Hz). As British and American sockets differ from Swedish ones, you may need a converter or an adapter for your electrical appliances.

EMBASSIES AND CONSULATESFor a list of foreign embassies in Stockholm, visit ki.se/vrs under Useful facts/Embassies and consulates. For Swedish Diplomatic Missions abroad, see www.swedenabroad.se.

GRANTS OFFICE AT KIThe Grants Office, a unit at the Department of Research and Postgraduate Education, helps researchers at Karolinska Institutet to apply for external funding, particularly from the EU and NIH, but also from national and Nordic fund providers in connection with major calls for proposals. The website on the intranet offers a wealth of useful information about research financing.

GROCERIESThe major food store chains are ICA, Coop, Vi, Willy:s and PrisXtra. There are also a number of international grocery stores in Stockholm, among them: • English Shop, Söderhallarna, Medborgarplatsen• Gray’s American Store, WebShop: www.grays.se • Hong Kong Trading, Asian, Kungsgatan 74 • Hötorgshallen, international food, Hötorget

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• Japan Shop, Tegnérgatan 6 • Orient Livs, Mediterranean, Rinkeby Centrum• Taj Mahal, Indian, Kammakargatan 40 • Östermalmshallen, international food, Östermalmstorg you can buy beer of 3.5% or less alcohol at the grocery stores. If you want to buy anything stronger, including wine and spirits, you will need to go to Systembolaget, the Swedish Alcohol Retail Monopoly. The normal opening hours are Monday to Friday 10.00–18.00 hours and Saturday 10.00–13.00 hours.

HEALTHCAREHealth centresIf you fall ill or need medical advice, you should contact your local health centre, husläkarmottagning/vårdcentral. Each residential area has one or more health centres. To find out which one you are affiliated to, call Vårdguiden, the Stockholm Healthcare Guide Hotline, and choose the alternative “general information” (allmän information), tel 08-320 100. For healthcare advice in Serbian, Bosnian and Croatian, tel 08-528 528 96. For healthcare advice in Arabic, tel 08-528 528 38. If you have any questions about health check-ups for children or about parental care, you can ask your health centre. Doctors there can also refer you to a specialist, if necessary.

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Local Emergency WardLocal emergency ward (Närakut) provides immediate treatment for “minor” injuries and illnesses. Open daily 08.00–22.00 hours. Call before a visit. For more information, call Vårdguiden on 08-320 100.

City Akuten provides semi-emergency medical treatment on weekdays. The difference between this clinic and the local health centre is that you don’t need to book an appointment. Tel 08-412 29 60, address: Apelbergsgatan 48, underground station Hötorget.

Emergency hospitalsIn an major emergency, dial 112 and ask for the police, ambulance, fire brigade or poison information. In emergencies you can visit one of the major hospitals: • Karolinska University Hospital, Solna; 08-5177 00 00 • Astrid Lindgrens Children’s Hospital: 08-5177 71 02 • Karolinska University Hospital, Huddinge: 08-5858 00 00 • Danderyd Hospital: 08-655 50 00 • Söder Hospital: 08-616 10 00 • St Erik’s Eye Hospital, Polhemsgatan 50: 08-672 31 00 • St Göran’s Hospital, S:t Göransplan 1: 08- 587 010 00 A doctor’s visit costs SEK 140, while a visit to a specialist or to the emergency clinics at the hospitals costs SEK 260. These costs are subsidised by the Swedish State, the actual cost for a normal visit being SEK 1,700–2,000. If you don’t have a Swedish personal identity number or an EU Health Insurance Card, you must pay the full cost yourself. Read more about the insurances on the opposite page.

IDENTITy CARDIn order to get a Swedish identity card, you must have a personal identity number (personnummer). Svensk Kassaservice and banks

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issue identity cards. To order one, take with you official proof of identity (the certificate personbevis för ID-kort) from the local tax office (Skatteverket), a photo and an approved form of identifica-tion, such as a passport. In addition, somebody has to verify your identity. The person who does this must be a registered resident in Sweden and accompany you when ordering the ID card. He or she must show a Swedish ID card, a Swedish driving licence or a Swe-dish passport. At Svensk Kassaservice only the following relatives may verify your identity: husband/wife, registered partner, parent/guardian or of-age child. At banks a person who is a customer at the same branch or who is a representative of KI and can produce Swedish ID card can accompany you to verify your identity. An ID card costs SEK 250–350.

your can read more on ki.se/vrs under Useful facts/Identity card.

INSURANCE, MEDICALMake sure you are fully insured for your entire stay in Sweden.

If you don’t have a Swedish personal identity number or an EU Health Insurance Card, you must pay the full cost of medical treat-ment yourself. A visit to a doctor at an emergency care unit costs between SEK 1700 and 2000. The normal fee is SEK 140–260.

Persons staying more than one year: Swedish personal identity numberInternational students and researchers with residence permits valid for one year or more who have a personal identity number are entitled to healthcare on the same terms as those living in the area of Stockholm County Council. you pay the same fee for emergency illness/injury, testing and medical check-ups for a chronic disease, preventive maternal and childcare and childbirth as Swedish citizens.

If you are staying for more than a year and pay taxes in Sweden,

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you also have access to the benefits provided by the social insu-rance office, including reduced dental care costs.

For further information about the personal identity number, see under “Tax office”.

Persons staying less than one year and coming from EU/EEA countries: the EU Health Insurance CardEU/EEA citizens are entitled to use the public medical services on the same basis as Swedish citizens, provided they are covered by health insurance in their home country and can produce an EU Health Insurance card. Sweden also has reciprocal agreements on public medical benefits with Algeria, Australia, Switzerland and the province of Quebec. you pay the same fee for emergency illness/injury, testing and medical check-ups for a chronic disease, preven-tive maternity care and childcare, and childbirth as Swedish citizens.

Persons staying less than one year and coming from non-EU countries: insurance Visiting students and researchers who have a residence permit that covers a period of less than one year will not be given a personal identity number and so will not be entitled to reduced costs. If this applies to you, we strongly advise you to obtain health insurance from your home country that is valid for the whole of your stay in Sweden.

Students and visiting researchers who are not covered by an insurance scheme as outlined above or who do not have private insurance are covered by collective insurances covering medical costs paid for by KI centrally:

“Student In”: This insurance provides foreign exchange students with cover for medical expenses exceeding the normal fee of SEK 140–260. It also contains some accident cover in the form of a fixed amount in the event of disability or death, together with liability

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and legal expenses cover. It applies 24 hours a day in Sweden. If you are a registered student, you are automatically covered by this insurance. For more information, see www.kammarkollegiet.se.

GIF (Swedish State Group Insurance and Personal Insurance) provides the same cover, but is for non-students (e.g. visiting researchers, teachers, and lecturers) who have no insurance of their own. The above-mentioned categories are automatically covered by this insurance while working at KI. The insurance applies 24 hours a day throughout the Schengen zone. For more information, see www.kammarkollegiet.se.

Accompanying persons can join at a cost of SEK 10 a day. For more information, contact your department or the personnel department at the central administration.

INSURANCE, PERSONAL PROPERTyWhile health insurance is provided via personal identity numbers or via the insurances administered by KI, insurance for your personal property, hemförsäkring, must be bought individually from a Swedish or international insurance company. Personal property is everything that you own: clothes, jewellery, cycles, computers, cameras etc.

Home insurance usually includes property cover, liability cover, legal expenses cover and travel insurance. The extent of cover depends on whether you have a Swedish personal identity number and whether you are registered with the Swedish Social Insurance Agency.

The premium depends on where you live and how much your property is worth. Contact an insurance company for a quote (ask about special offers for students!). • Folksam customer service in English 0771-58 59 02• Länsförsäkringar i Stockholm 08-562 834 00• Trygg-Hansa 077-11 11 600• If 0771-655 655

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INTERNATIONAL STUDENTS AND RESEARCHERS AT KIVisiting Researcher Services at KIVisiting Researcher Services is a support service for visiting researchers and postgraduate students and their hosting departments. The service provides practical pre-and post-arrival information and offers introductory courses and seminars each term. Visit the web-site at ki.se/vrs or contact Visiting Researcher Services for more information at [email protected].

International Student Advisors at KIThe international student advisors provide information on under-graduate exchange programmes. Service points are available at Nobels väg 6B on the Solna campus and at Alfred Nobels Allé 8 on the Huddinge campus. The international student advisors can be contacted through the switchboard on 08-524 800 00.

INDUCTION COURSESVisiting Researcher Services at KI’s central administration arranges induction courses for newly arrived postgraduate students and researchers. The course “General introduction to Karolinska Institutet

and life in Sweden” is offered twice a term, in February & April and in September & November. The aim of the course is to provide useful information in English about Karolinska In-stitutet and to give important insights into different aspects of life in Sweden. For further information, contact Visiting Researcher Services at ki.se/vrs.

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The Department of Student Affairs offers a similar course to exchange students in mid-January and September. Contact the international student advisors for more information through the switchboard on 08-524 800 00.

LANGUAGE COURSESSwedish language coursesyou can start learning Swedish before you come to Sweden. More information on www.si.se.

Evening courses in Swedish are available at private schools, e.g. www.studieframjandet.se, www.folkuniversitetet.se, www.medborgarskolan.se. Exchange students should contact international study advisors for more information.

Special courses in Swedish for PhD students and researchers are available at Svenska Nu. Website: www.svenskanu.com.

At SFI (Swedish for immigrants) schools, Svenska för Invandrare, you can get free Swedish lessons if you have a residence permit and a personal identity number. For SFI in Stockholm, tel 08-508 33 200. For those living in Solna, tel 08-734 20 93 and in Huddinge, tel 08-535 303 71.

Information on the Swedish language test for academic purpo-ses, TISUS, can be requested from Stockholm University’s Depart-ment for Scandinavian Languages.

English language coursesEvening courses in English are available at private schools e.g. www.studieframjandet.se, www.folkuniversitetet.se, www.medborgarskolan.se.

you can take the IELTS (International English Languge Testing System) test at Folkuniversitet.

Read more on ki.se/vrs under Useful facts/Language courses.

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LEISURE ACTIVITIESThere are many things to see and do in Stockholm, which offers over 100 museums to visit in the city as well as in the archipelago. you’ll find them here listed in categories or by area on the Stock-holm Visitors Board website. you can also find information about operatic, musical and theatrical performances, current events, activities for children, dining out and nightlife, Stockholm surroun-dings and much more. Visit the websites: www.stockholmtown.com www.studyinstockholm.se

Here are some more tips: The International Library offers books for loan in more than 100 languages. It is located at Odengatan 59, underground station Odenplan.

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Läsesalongen is a library in Kulturhuset, Sergels Torg, where you can read books, newspapers and periodicals from all over the world. you can also listen to CDs and borrow music, videos and films on CD, all free of charge.

L’Institut Français de Stockholm organise des évènements culturelles en Suède ayant un lien avec la France. Le Centre de Res-sources, le Médiathèque, met à votre disposition plus de 9 000 livres, périodiques, videos et cassettes en Français. www.franskainstitutet.se.

Goethe-Institut Stockholm organisiert und unterstützt ein breites Spektrum von kulturellen Programmen und Projekten zur Präsentation deutscher Kultur. Das Infozentrum des Goethe-Instituts Stockholm vermittelt Informationen zu aktuellen Aspekten des kulturellen, gesellschaftlichen und politischen Lebens in Deutschland. www.goethe.de/stockholm.

SIRAP (Stockholm International Researchers’ Association) is a social club for busy people that strives with minimal bureaucracy to bring together international researchers. Membership is free for researchers and their families, but the association is built on active participation. For more information visit the website www.sirap.info.

The English Speaking Community Club, based in Stockholm, is a non-profit organization oriented toward the cultural and social needs of Sweden’s English speaking community. For more informa-tion, visit the website www.escc.se.

The British & Commonwealth Association organizes activities and provides information nuggets and discounts for its members. More information is available on the website www.bca.nu.

The International Friends of Stockholm is a free online community for people moving to or living in Stockholm. www.friendsofstockholm.se.

Read more on ki.se/vrs under Useful facts/Leisure activities.

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LIBRARy AT KIThe Karolinska Institutet University Library is the largest medical library in the Nordic region. Housing international medical and scientific journals, books and databases, it consists of two service units and a network of computerized services. The service units have different focuses: biomedicine at the University Library in Solna and odontology, healthcare and nursing at the University Library in Huddinge. The University Library has study rooms and areas for individual and group study. More information on ki.se/kib.

LOCAL AUTHORITIESThere are several local authorities which are important for you during your stay in Sweden:

The Swedish Migration BoardMigrationsverket, the Swedish Migration Board, is responsible for issuing visas to Sweden when needed, as well as granting residence permits and extending them. All rules and regulations about the visas and residence permits can be found in English on the website www.migrationsverket.se.

The Tax AgencySkatteverket, the Tax Agency, handles taxes and national registra-tion. Skatteverket issues personal identity numbers (personnum-mer) as well as coordination numbers (samordningsnummer) for persons staying less than a year. For more information, visit the website www.skatteverket.se.

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Applications must be made to a local tax office (read more under “Tax office”).

A personal identity number gives you access to healthcare benefits, e.g. reduced costs for medical treatment (see under “Healthcare”).

The Social Insurance AgencyFörsäkringskassan, the Social Insurance Agency, is the authority responsible for the social benefits that all persons paying tax in Sweden can apply for through one of the local insurance offices. The most common benefits are child benefit and housing allo-wance. For more information in many languages, visit the website www.forsakringskassan.se.

Stockholm County CouncilStockholms Läns Landsting (Stockholm County Council) is mainly responsible for the healthcare sector and public transport for the county and its 26 municipalities, of which Stockholm is the largest. The county council employs hospital and healthcare personnel and provides rules and regulations for the healthcare sector. For more information, visit the website www.sll.se.

Stockholms Stad, Solna Stad and Huddinge KommunMunicipalities are responsible for providing a number of services, including childcare, schools and leisure activities for children.

Stockholms stad is subdivided into several geographical districts with separate administrations (stadsdelsförvaltningar), referred to as local municipalities in this guide. For more information, visit the website www.stockholm.se.

Karolinska Institutet Campus North is located in the town of Solna (www.solna.se) and Campus South is located in the munici-pality of Huddinge (www.huddinge.se).

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NEWSPAPERSThe major national newspapers are Dagens Nyheter, Svenska Dagbladet, Aftonbladet and Expressen. In addition, at underground stations a number of free newspapers are available, Metro being the oldest. The biggest shop for international newspapers and magazines is Press Stop Gallerian at Hamngatan 37, tel 08-723 01 91. Another source of newspapers and magazines is Pressbyrån at the Central Railway Station, tel 08-24 01 17.

The Local is a web-based magazine specializing in Swedish news in English. Visit the website www.thelocal.se.

OMBUDSMAN AT KIThe Graduate Student Ombudsman (Doktorandombudsmannen) is an independent expert employed by the Medical Students’ As-sociation to assist graduate students at KI. The ombudsman’s main task is to provide objective and independent information, to assist and support graduate students and to investigate issues related to graduate studies. E-mail: [email protected].

The Students’ Ombudsman is for undergraduate students. E-mail: [email protected].

PHARMACIESA doctor’s prescription is generally needed to obtain drugs at Swedish pharmacies, except for common OTC medicines such as aspirin. you can get advice on treatment for minor illnesses such as headache, cold and cough, allergic reactions, fever and stomach problems. The pharmacies all belong to the Apoteket chain, and are generally open from Monday to Friday 09.00–18.00 hours, Saturday 09.00–13.00 hours. The C.W. Scheele pharmacy at Klara-bergsgatan 64 (underground T-Centralen) is open round the clock.

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POST OFFICESThe Swedish Post Office (Posten) has branches at local food stores (e.g. ICA) and handles parcels and mail generally. The opening hours are generally the same as those of the stores.

RELIGIOUS MEETING PLACESBeside numerous Protestant churches, there are other religious meeting places for Christianity and other religions in Stockholm. Below are listed phone numbers and addresses of these churches, the Stockholm Synagogue and the Stockholm Mosque.

Religious meeting places at KIPrayer rooms at KI: The prayer room Oasis (Oasen) on the Solna campus is a peaceful place for worship, prayer, meditation or just silent reflection. It is a multifaith centre for all people and all religions and is open to all students and staff at KI. It is located in “Utopia”, BZ ground floor. The room is open Monday–Friday 07.00–22.00 hours and Saturday–Sunday 11.00–17.00 hours. It is closed during the summer vacation. The prayer room Andrum on the Huddinge campus is located at Alfred Nobels Allé 8, 5th floor.

The university chaplains in Stockholm arrange church servi-ces, meditation sessions, retreats and other communal activities. Anders Mattsson, the university chaplain at KI, can be contacted on 08-21 94 80.

Religious meeting points in StockholmThe Swedish Church is Lutheran and there are many beautiful churches to visit in the centre of Stockholm. For more information, visit the website of the Church of Sweden, www.svenskakyrkan.se.

All other major religions have places of worship in Stockholm:

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• Buddhist Assoc. Karma Shedrup Dargye Ling, tel 08-88 69 50 Hökarvägen 2, Hägersten • English Church, tel 08-663 82 48, Dag Hammarskjöldsvägen 14 Website: www.stockholmanglicans.net • St Eugenia’s Catholic Parish, tel 08-505 780 00, Kungsträdgårdsgatan 12, Website: www.sanktaeugenia.se • Deutsche St. Gertruds Gemeinde, tel 08-411 11 88 Svartmangatan 16A, Website: www.st-gertrud.se • Greek Orthodox Church St Georgios, tel 08-612 34 81 • Hindu Mandir Society, tel 08-35 72 22, Åkervägen 1, Sollentuna Website: http://biphome.spray.se/hindu.mandir.stockholm/ • Immanuel International Church, tel 08-587 503 62 Kungstensgatan 17, Website: www.immanuel.se • The International Church of Stockholm (ICS), tel 08-723 30 00 Website: www.stockholmsdomkyrkoforsamling.se Services in English at St Jacob’s church, Västra Trädgårdsgatan 2 Services in Swahili and Estonian congregation service at Santa Clara church, Klara Östra Kyrkogata 7• The Russian Orthodox Church, tel 08-15 63 16, Birger Jarlsgatan 98• Stockholm Mosque, tel 08-509 109 00, Kapellgränd 10• Stockholm Synagogue, tel 08-587 858 00, Wahrendorffsgatan 3

RESTAURANTS AT KIThere are several lunch restaurants on both the Solna and Huddinge campuses serving meals at reasonable prices.

SolnaOn the Solna campus you can find Restaurang Jöns Jacob at Berzelius väg 9, Restaurang MF Café och kök in the Medical Students’ Asso-ciation building at Nobels väg 10, Restaurang Hjulet at Tomteboda-

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vägen 3A, Restaurang Königs at Nobels väg 18 and Svarta Räfven at Nobels väg 6A.

HuddingeOn the Huddinge campus there is Alfreds restaurang & café at Alfred Nobels Allé 8, Restaurang MF Kafé och kök at Alfred Nobels Allé 12 (first floor) and Coffeehouse by George at Alfred Nobels Allé 23.

SCHOLARSHIPSThe Swedish Institute (Svenska Institutet) has information about scholarships available to international students and researchers on its website. There are many Swedish, European and internatio-nal foundations that award scholarships. Here are some that are relevant to KI students and researchers: • The Swedish Institute, www.si.se • The Swedish Research Council, www.vr.se • The Swedish Society for Medical Research, www.ssmf.se • The Knut and Alice Wallenberg Foundation, www.wallenberg.com/kaw • The Wenner-Gren Foundations, www.swgc.org • The Knowledge Foundation, www.kks.se • CORDIS, http://cordis.europa.eu • The European Researcher’s Mobility Portal, http://ec.europa.eu/eracareers

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Photo: Stefan Zimmerman


SCHOOLS FOR ACCOMPANyING CHILDRENIn Sweden compulsory school begins at the age of seven, although before then almost all six-year-olds attend voluntary preschool classes. The compulsory education period is nine years. All educa-tion provided by the state is free.

Contact your local municipality (kommun) or stadsdelsförvaltning in Stockholm City for more information about schools with other language profiles such as Arabic, Estonian, Finnish and Russian.

If you want to select a primary or secondary school in another municipality than where you live, check first whether this is alright with your home municipality. There could be restrictions regarding the skolpeng (school subsidy).

More information and contact information to schools can be found at ki.se/vrs under Useful facts/Schools for accompanying children.

SPORTS AND HEALTH PROMOTION FACILITIESHealth Promotion at KIHealth Promotion (KI Friskvård) provides health-promotion/keep-fit facilities for all employees, researchers and students. All KI employees have free access to the Health Promotion Centre (Hälsans Hus) at Theorells väg 6 on the Solna campus. On the Huddinge campus students have free access to a training centre at Alfred Nobels Allé 23, 2nd floor, and KI staff to the gym at Novum Hälsovägen 7, 3rd floor.

Employees at KI are entitled to spend one working hour a week on a sporting activity of their choice. KI Friskvård also provides group training, qigong, yoga and tennis courts. It also offers indivi-dual instruction and advice.

For more information and access, visit their homepage on the intranet or send an e-mail to [email protected].

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Activities arranged by the Medical Students’ AssociationThe Medical Students’ Association at KI arranges basketball, floor-ball and football for students. Send an e-mail to [email protected].

Friskis & SvettisThis is a non-profit sports association with several premises in Stockholm area. It provides aerobics, spin cycling and a gym at Nobels väg 8 on the Solna campus. Employees and students at KI are entitled to a special discount.

For more information: to find Karolinska Institutet, click on Lokaler & Schema on www.sthlm.friskissvettis.se.

The Student Sports Association(SSIF – Stockholms Studenters Idrottsförening) arranges a wide range of sporting activities, such as basketball, dancing and sailing. The SSIF catalogue is available on www.ssif.su.se.

As a member of the Medical Students’ Association, you are entitled to a special discount.

STUDENT HEALTH SERVICE AT KIAs a student at KI, you’re welcome to visit the university’s Student Health Service (Studenhälsan). The clinic is located at Blickagången 7, 5th floor, Campus Huddinge, and offers medical as well as psycho- logical advice. To make an appointment, tel 08-524 835 60. Doctors and nurses from the Student Health Service work part of the time on the Solna and Huddinge campuses and can be visited without an appointment. The surgery on the Solna campus is at Retzius väg 13 A, 2nd floor, and is open on Wednesdays between 12.30 and 14.30 hours The surgery in Huddinge is at Blickagången 7, 5th floor, and is open on Tuesdays and Thursdays between 12.30 and 14.30 hours. More information can be found at ki.se/studenthalsan.

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STUDENT UNIONS AT KIAll registered students at KI are required to join a student union and to pay the union subscription.

The Medical Students´ Association (MSA) is the largest student union at Karolinska Institutet. It was founded in 1877, making it the oldest student union in Stockholm. Today the union has around 7,000 members. The MSA has its own building on Campus Solna and an office located at Campus Huddinge. Website: www.mf.ki.se.

The Graduate Students´ Association (GSA) is a subsection of the Medical Students’ Association. Website www.gsa.ki.se.

The other student unions at KI are• The Odontology Students´ Association www.of.ki.se • The Physiotherapy Students´ Union www.sgs.ki.se

TAX OFFICEA personal identity number (personnummer) is given to all persons who have a residence permit valid for one year or more. The num-ber gives you access to reduced costs in the Swedish healthcare system. All you have to do is to give your number whenever you visit a clinic or hospital.

If you have a residence permit valid for less than a year, you will be given a coordination number (samordningsnummer). Please note that a coordination number does not entitle you to any healthcare benefits.

At the local tax authority you also apply for an income tax notice of assessment (skattsedel), which Karolinska Institutet needs in order to deduct tax. If you are staying in Sweden for less than six months, your employer will deduct a withholding tax of 25%. If you are staying for more than six months, you pay tax on your income according to the tax rate in the municipality (kommun)

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where you live (usually around 30%). For more information, please contact the personnel department at the central administration.

Skattehuset (“the Tax Building”) in Södermalm Tel 0771-778 778, Magnus Ladulåsgatan 67Local tax office in Haninge Tel 0771-778 778, Handenterminalen 6Local tax office in Spånga Tel 0771-778 778, Spånstigen 31

TELEPHONETo get a telephone installed, you need a subscription (abonnemang), which costs around SEK 1,000. There are a range of telephone companies offering different prices, among them Telia, Tele2 and Bredbandsbolaget. If you do not have a personal identity number (personnummer), you will have to deposit SEK 3,000 to subscribe.

Another alternative is to buy a new or used mobile phone, a SIM card and a top-up pre-paid calling card. To buy a phone, you can go to Mobitel Vasa (underground station Odengatan) at Dalagatan 20, which sells secondhand mobile phones. At GEAB The Phonehouse at Sveavägen 26 and Teknikmagasinet at Sergelgatan 11–15 you can also find mobile phones of varying prices. you can buy a SIM card at phone stores or Pressbyrån. Any kiosk in the Pressbyrån store chain sells top-up cards for the major brands, e.g. Comviq, Telenor and Telia.

International pre-paid phone cards can be purchased at tobaccon-ists or online. Rates for international calls can vary dramatically, depending on the country that you call or the way that you make the call.

you can also sign up for a Skype account. The software is free to download and calls to other people on Skype cost nothing.

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TRANSPORTATIONPublic TransportStockholm’s public transport system, SL, consists of an underground system (Tunnelbanan) and a commuter train network as well as buses. There is a 30-day travel card valid for travel by all SL’s means of transportation in the Stockholm area that can be purchased at many newspaper kiosks. you can also buy single tickets at the entrance to the underground station or a book of discounted punch tickets (förköpsremsa) at newspaper kiosks. you cannot buy tickets on buses. Student travel cards are available to reduced price. SL provides a journey planner in English that shows the quickest and most convenient route between two stations or bus stops.

For further information visit the SL website www.sl.se.To reach the KI Campus Solna, take the

underground to St Eriksplan and change to bus 3, 70, 77 or 507 going towards Karolinska University Hospital (Karolinska sjukhuset). The KI departments at Karolinska University Hospital are a few bus stops after the campus bus stop. If you travel by commuter train to the KI Campus Solna, change to bus 507 at Karlberg station. The departments in Huddinge Campus are reached by commuter train, Stockholm Syd/Flemingsberg station (direction Södertälje).

Shuttle service at KIA free bus service connects the Solna and Huddinge campuses. The bus stop in Solna is located at the Karolinska University Hospital/Thorax Clinic just at the roundabout. The bus stops in Huddinge are located at the Forensic Psychiatry Clinic (Rättspsykiatriska kliniken) and Alfred Nobels Allé 8. The bus timetable schedule is subject to change and the current timetable is available at intra.ki.se.

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Photo: Scanpix


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TV/RADIOThere are two public service TV channels, SVT1 and SVT2, and a number of private operators offering many foreign channels. you can buy, rent or lease a TV in stores or buy a used one. Blocket has buy & sell website, www.blocket.se.

you have to pay a TV licence fee of about SEK 500 each quarter. Everyone who owns, rents or borrows a television set has to pay this fee, which finances public service, radio and television trans-missions in Sweden. For further information, contact the website, Radiotjänst, at www.radiotjanst.se.

Radio Sweden transmits daily in several languages. Visit the website for more information: www.sr.se/international.

VISA/RESIDENCE & WORK PERMITSA visa to enter Sweden is required for citizens of some countries and you should check with the nearest Swedish Embassy or con-sulate in your country of residence. you need to enclose a letter of invitation from your hosting department at KI with your visa application. If your stay in Sweden lasts for more than three months, you will need a residence permit and in some cases a work permit. A partially new procedure is proposed for third-country nationals requesting admission for the purpose of conducting research. The Visiting Researcher Directive will be implemented in June 2008. EU/EEA citizens must register with the Swedish Migration Board if they want to stay for longer than three months. you need a certificate of admission or employment from your KI department to enclose with your registration. The Swedish Migration Board is responsible for visas, residence permits and extensions of permits. More information is available on its website, www.migrationsverket.se.

Read more about the Swedish authorities you need to contact before and after arrival to Sweden on ki.se/vrs under Swedish authorities step by step.


PUNCTUALITyPunctuality is expected at work and socially; a dinner invitation at 6 pm means that the hosts really expect you to be there at 6 pm.

QUEUESWhenever you’re waiting for something (to buy a cinema ticket, topay in a shop, etc.), you’re expected to join an orderly queue. Almost no excuse is good enough to get in front of the people who arrived before you. Many institutions use a system of ”queueing tickets”: you collect your numbered ticket from the dispenser and when your number is called, it’s your turn.

KEEP TALKING…Some foreigners find it difficult to develop social contacts withSwedes, who often want to know you better before inviting youhome. So if you’re interested in making Swedish friends you mightconsider taking the initiative.

…BUT LISTEN TOOIn conversation, Swedes usually don’t interrupt. When you speak,people are normally interested in what you have to say and listen,so don’t forget to listen to them!

ANSWERING THE PHONEWhat do you say when you pick up the receiver? Just ”Hello”? InSweden this is considered impolite, and Swedes answer by givingtheir name. And when someone phones you, they’ll say ”Hello” and give their name, often quite quickly, straight away. This is

Social Guide

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sometimes very hard for foreigners to pick up – so don’t be shy about asking them to repeat it!

NO SMOKINGSmoking isn’t allowed in public buildings and regulations against smoking are getting stricter. So always remember to check if there’s a sign saying ”Rökning Förbjuden” (No smoking) before you light up a cigarette. It’s also considered an act of courtesy not to smoke in the house of someone who doesn’t smoke. you may ask for permission, but most people will go outside into the garden or onto the balcony – yes, even in winter! to have a cigarette.

SHOES OFF AT HOMESwedes take their outdoors shoes off when they go indoors. In winter, it’s neither common nor comfortable to wear heavy outdoor shoes inside.

When you visit a Swedish home you might find it convenient tofollow the Swedish habit and bring a pair of light shoes with you to wear indoors or just go around in your socks.

THE RIGHT OF PUBLIC ACCESSIn Sweden everyone has a right of access to the countryside. This is called Allemansrätten and it means that you’re permitted to walk across other people’s land (except gardens and cultivated land) or sail on their waters provided you don’t come too close to their houses. Everybody is entitled to pick wild berries, flowers and mushrooms as long as they’re not protected species. This right also entails certain responsibilities, such as showing consideration for wildlife, animals and plants.

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Photo: Amina Manzoor


MINI DICTIONARyNecessitiesHello Hej!Good morning God morgonGood evening God kvällGood night God nattCheers! Skål!Have a nice day Ha en trevlig dagHave a good one Ha det braI love you Jag älskar digyes JaNo NejOk OkejThank you Tackyou’re welcome VarsågodSorry Ursäkta/FörlåtRight HögerLeft VänsterStraight ahead Rakt framBack Tillbaka/Bakåt

ConversationalsHow are you? Hur mår du?Pleased to meet you Trevligt att träffasI speak English only Jag talar endast engelskaI don’t speak Swedish Jag talar inte svenskaWhat time is it? Vad är klockan?

Streets, names and abbreviationsRoad Väg, (v.)Street Gata (g.)Alley GrändSquare TorgIsland ÖPark Park

Days of the weekMonday måndagTuesday tisdagWednesday onsdagThursday torsdagFriday fredagSaturday lördagSunday söndag

Numbers1 en, ett2 två3 tre4 fyra5 fem6 sex7 sju8 åtta9 nio10 tio11 elva12 tolv13 tretton14 fjorton15 femton16 sexton17 sjutton18 arton19 nitton20 tjugo30 trettio40 fyrtio50 femtio60 sextio70 sjuttio80 åttio90 nittio100 ett hundra1 000 ett tusen1 000 000 en miljon

Survival Kit


Days of the weekMonday måndagTuesday tisdagWednesday onsdagThursday torsdagFriday fredagSaturday lördagSunday söndag

Numbers1 en, ett2 två3 tre4 fyra5 fem6 sex7 sju8 åtta9 nio10 tio11 elva12 tolv13 tretton14 fjorton15 femton16 sexton17 sjutton18 arton19 nitton20 tjugo30 trettio40 fyrtio50 femtio60 sextio70 sjuttio80 åttio90 nittio100 ett hundra1 000 ett tusen1 000 000 en miljon

MeasurmentsThe standard Swedish cooking measurement is the deciliter (dl),which is 1/10 of a liter.1 dl = 100 ml = 62/3 Tbs = 3.5 fl. oz.1 US cup = 2.27 dl.1 pint = 5.7 dl.1 Tsp = 5 ml.1 Tbs = 15 ml.

Ounces/Pounds Grams (g)/Kilos (kg)1 oz. 28 g4 oz 114 g16 oz = 1 pound 454 g2.2 pounds 1000 g = 10 hg (hekto) = 1 kgTo convert ounces to grams, multiply by 28.35.To convert grams to ounces, multiply by 0,0035.To convert pounds to kilograms (kg), multiply by 0,45.To convert kilograms to pounds, multiply by 2,21.100 g flour (”vetemjöl”) = 1.65 dl.100 g sugar (”strösocker”) = 1.20 dl.100 g icing sugar (”florsocker”) = 1.45 dl.100 g brown sugar (”farinsocker”) = 1.55 dl.100 g raisins (”russin”) = 1.45 dl.100 g rolled oats (”havregryn”) = app. 2.85 dl.

DegreesSweden use Celsius degree system.To convert Fahrenheit into Celsius centigrade: subtract 28 and divide by 2.To convert Celsius centigrade into Fahrenheit: multiply by 2, add 28.

Lenght, distances & areaSweden uses the metric system.1 kilometer (km) = 1000 meters (m). 1 m = 100 centimeters.To convert inches to centimeters, multiply by 2.54. 1 inch = 2.54 centimeters (cm).To convert centimeters to inches, multiply by 0.39.To convert feet to meters, multiply by 0.30. 1 foot = 30 cm = 0.30 m.To convert meters to feet, multiply by 3.30.To convert yards to meters, multiply by 0,91.To convert meters to yards, multiply by 1.61. 1 m = 1.09 yards.To convert miles to kilometers, multiply by 1.61. 1 mile = 1.6 km.To convert kilometers to miles, multiply by 0.62.

Survival Kit

KI Campus Solna1 Fogdevreten 22 Retzius väg 8 (Retzius laboratory) Hillarp hall3 Nobels väg 15 Lennart Nilsson hall4 Theorells väg 1 Hall MTC5 Tomtebodavägen 6 (Scheele laboratory) Samuelsson hall6 Berzelius väg 3/7/9 (Berzelius laboratory) Hall Vesalius, Retzius, Berzelius, writing hall, library7 Nobels väg 11 Rockefeller hall8 Nobels väg 12 Hall Atrium, Petrén hall9 Nanna Svartz väg 2 Hall Farmakologi10 Nobels väg 10 Medical Students’ Association (Medicinska föreningen)11 Nobels väg 6 Student Advisors12 von Eulers väg 4 Hall Strix13 Nobels väg 5 Administration building, Reception14 Berzelius väg 21 Hall CMB15 Nobels väg 1 (Nobel forum) Wallenberg hall

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KI Campus Huddinge1 Alfred Nobels allé 8 Hall 4U, 4V, 4X, 4y, 4Z, 4P, library, Student Advisors, Dental Students’ Association (Odontologiska föreningen)2 Alfred Nobels allé 10 (Bipontus) Hall Bi 3-221, Bi 3-2643 Alfred Nobels allé 12 (Pontus) Hall Po 4-215, Po 4-221, Po 4-2634 Alfred Nobels allé 23 Hall H1 Red, H2 Green, H3 Blue, Physiotherapy Students’ Association (Sjukgymnasternas studentkår)5 Blickagången 7 Medical Students’ Association (Medicinska föreningen)

Underground and railway map

Karolinska InstitutetSE-171 77 StockholmSwedenki.se

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Useful facts for visiting academics