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USER GUIDE – SUPPLIER
REGISTRATION
Oracle iSupplier and Supplier Lifecycle Management Implementation
Author: [email protected]
Creation Date: March 14, 2018
Last Updated: July 22, 2018
Document Ref: 19032018ADGSEC
Version: 2.0
Approvals:
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Introduction and Objective ii
Contents
Introduction and Objective .................................................................................................... 1
Introduction ...................................................................................................................... 1 Objectives .......................................................................................................................... 1
Instructions .............................................................................................................................. 2
Accessing Prospective Supplier Registration Page / Basic Details Page ........................ 3
Basic Information ............................................................................................................. 3
Company Details Page ........................................................................................................... 5
Address Book ................................................................................................................... 5 Contact Directory ............................................................................................................. 7 Business Classification .................................................................................................... 9 Product and Services ..................................................................................................... 10 Banking Details .............................................................................................................. 12
Additional Information Page............................................................................................... 14
Additional Information Page ....................................................................................... 14
Attachments Page ................................................................................................................. 16
Add Attachments Page ................................................................................................. 16
Save For Later ........................................................................................................................ 18
Submit for Registration ........................................................................................................ 19
Email Notification for Successful Submission ................................................................... 20
Email Notification for More Information Require ............................................................ 21
Email Notification for Approval by GSEC ........................................................................ 22
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Introduction and Objective 1 of 24
Introduction and Objective
Introduction
This document aims to guide all potential suppliers, both local and international, in the submission of their application for supplier registration.
Self-service prospective vendor registration enables you to register your interest in establishing a business relationship with the General Secretariat of the Executive Council. Once registered, you can provide details about your company, its addresses, contacts, products and services, and banking and payment information.
If the General Secretariat of the Executive Council limited wishes you to enter into a relationship with them, they may send you an invitation requesting you register with the system. This notification will contain a URL where you can go and access the Supplier Registration Page. If the buyer does not send you an invitation, you must obtain this URL from the General Secretariat of the Executive Council Website page and get registered yourself.
Objectives
The objective of this manual to ensure that Key Users understand how to perform the
following registration processes:
Enter the external link in the browser
Enter the Basic details
Enter Company details
Enter Supplier profile details
Add Attachment
Submit for Registration
Email Notifications
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Instructions 2 of 24
Instructions
All certificates and documents must be in English, or certified English translation
Attachment title should indicate the document; for example, if you are attaching a Valid Commercial License, the attachment uploaded should be named as: Commercial License
The User I.D created after the registration form is approved by SEHA cannot be changed later however the contact person details and authorization letter can be updated
One User I.D can access this form after approval. However, multiple users can be assigned internally by the company later to fill/modify the supplier profile.
SEHA procurement section is not liable to verify bank details. You must make sure the submitted data is valid and acknowledged by SEHA finance
All fields marked with (*) are mandatory
The form will expire if it remains idle for more than 5 minutes. If you wish to stop filling the form in between then use the „Save for Later‟ option.
For any technical issues related to Oracle system please drop an email to
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Accessing Prospective Supplier Registration Page / Basic Details Page 3 of 24
Accessing Prospective Supplier Registration Page / Basic Details Page
Supplier will copy paste the below link in the browser (CompatibleBrowsers are: Mozilla Firefox/ IE 9 or higher version recommended / Google Chrome) and press enter for initiating Registration process.
URL :
https://isupplier.ecouncil.ae/OA_HTML/OA.jsp?page=
/oracle/apps/pos/onboard/webui/ProspRegPG&OAHP=POS_
GUEST_REG_HP&OASF=POS_SUPPREG_REGISTER&OAPB=POS_ISP_
BRAND&ouid=BDB7AF1018A39E4A
Basic Information
Basic Information Page is the first page which opens when the above mentioned link is accessed.
Enter the below basic information in this page as shown:
1. Company Name
2. UAE Tax Registration Number
3. Trade License Number
4. Email Address
Note: The email address entered here will be created as User ID after approval
5. First Name
6. Last Name
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Accessing Prospective Supplier Registration Page / Basic Details Page 4 of 24
Once all information fill, Click on “Next”.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 5 of 24
Company Details Page
Once you click “Next” on Basic Information page, you will reach
“Company Details” page.
Enter any additional information in note to Buyer (Optional)
Address Book
Click on “Create” under Adress Book section to add Address information.
Once you click on “Create‟
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 6 of 24
A new page opens as shown. Enter the details as shown in page.
Minimum details to be filled are:
1. Adress Name
2. Address Line 1
3. City
4. Postal Code
5. Phone Number
After filling all the details click on “Apply‟.
This will take you back to the “Company Details” page.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 7 of 24
Contact Directory
Minimum two (2) contact details are required. The contact details given in first page earlier will be visible here. It can be updated but cannot be deleted. You are required to add details of at least one more contact person.
click on “Create” button under Contact Directory section
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 8 of 24
Enter the details as shown in page. Minimum details to be filled are:
1. First Name
2. Last Name
3. Job Title
4. Contact Email
5. Phone Number
Note: Add website address in “Web Address” if it exists for your company
After filling all the details click on “Apply”.
This will take you back to the “Company Details” page
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 9 of 24
Business Classification
The details of Business Classification varies according to the type of vendor. The list is as below.
Company Registered to Chamber of Commerce
Free Lancer
Free Zone
Once on the “Company Details” page,
Go to “Business Classification” section and perform the below steps:
1. Check “Applicable” check box as per your supplier type for the listed certificates
2. Enter “Certificate Number”
3. Enter “Certifying Agency”
4. Enter Expiration Date
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 10 of 24
Product and Services
GSEC has a defined list of product and services category. You need to select the category code as per the products and services offered by your company.
For e.g,
The category code for Software Business supplier is 4321 -
Then your company handling Finance Software which is - 2100
The Code will be like 4321-2100
You can select more than one category code if products/services offered by you fall in different categories.
Once on the “Company Details” page,
Go to “Products and Services” section and click on “Create”
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 11 of 24
Button as shown below,
1. Check on the applicable categories
After selecting the applicable categories click on “Apply”.
This will take you back to the “Company Details” page
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 12 of 24
Banking Details
Providing one bank account details is necessaryOnce on “Company Details” page, Once on “Company Details‟ page,
Click on “Create” button in “Banking Details” section
Once you click on “Create” a new page opens as shown below:
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Company Details Page 13 of 24
Enter the details as shown in page.
Bank Name and Bank Branch are to be selected from the
existing list. Minimum details to be filled are:
1. Bank Name
2. Bank Branch
3. Account Number
4. IBAN Number, if available
5. Account Holder Name
After filling all details click on “Apply”.
Once all information fill, Click on “Next”.This will take you back to the “Company Details” page
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Additional Information Page 14 of 24
Additional Information Page
Once you click “Next” on Company Details page, you will reach
“Additional Information” page.
Note: All suppliers are required to attach
1. Application Form
2. Declaration letter on their company letter head as per the template available in the form.
3. Confidentiality Agreement
To download the template, you are required to click on provided buttons
Additional Information Page
The page will be displayed as below.
1. Check the appropriate options in
a. Application Form is Attached YES/NO
b. Deceleration Form is Attached YES/NO
c. Confidentiality Agreement is Attached YES/NO
2. Enter the Ownership Details.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Additional Information Page 15 of 24
Once all information fill, Click on “Next”.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Attachments Page 16 of 24
Attachments Page
Once you click “Next”, you will reach “Attachments” page.
Here you need to attach all the documents required as per mentioned earlier in this document
Click on “Add Attachment…” button on Attachments Page
Add Attachments Page
Once you click on “Add Attachment” a new page opens as below.
Perform the below steps.
1. Enter the Tile of the attachment
2. Click on “Browse” and select the file. Once the file is attached a confirmation message is shown on the screen.
3. To add another attachment click on “Add Another” and follow steps 1 and 2.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Attachments Page 17 of 24
After attaching all the documents click on “Apply”.
This will take you back to the “Attachments” page
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Save For Later 18 of 24
Save For Later
The system provide an option to save the form as a draft for later and again use the same form to complete the registration. Please do not start filling up a new form if you have already filled a form earlier and saved it.
System gives an option to “Save for Later” on second and third page. Once you click on “Save for Later”, system will validate your current page and will save your form in existing state and will display a confirmation message with link on your screen which you can save to access the same form again.
System will also send an email on the email address provided by you with the link for the draft form. You can use the link in email to access your previously saved form.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Submit for Registration 19 of 24
Submit for Registration
Once on the attachments page, perform below steps to submit your form to GSEC.
1. Click on the Deceleration checkbox
2. Click on “Submit for Registration”
When you click on “Submit for Registration”, system will validate the form and if any
information is missing then it will give error with details. If there are no errors then system will
give you a confirmation message.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Email Notification for Successful Submission 20 of 24
Email Notification for Successful Submission
Supplier will get the below email notification on the email address provided on the basic information page once the registration details have been submitted for approval.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Email Notification for More Information Require 21 of 24
Email Notification for More Information Require
Supplier will get the below email notification on the email address provided on the basic information page, If procurement want other details for supplier registration process.
After click on available link in notification, System will take supplier to the Registration Page # 1.
User Guide – Supplier Registration
User Guide Document Ref: 19032018ADGSEC (V. 2.0)
Email Notification for Approval by GSEC 22 of 24
Email Notification for Approval by GSEC
If the registration is approved by GSEC, vendor will get the below two (one for registration of supplier and one for the user) email notification on his email address containing details of the
username and password to GSEC iSupplier Portal.
The link to access GSEC iSupplier Portal is
: End of Document:
