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User Manual (Admin)
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e-Tracking
User Manual
(Admin) For
e-Tracking
Pollution Control Department National Environment Agency
Singapore
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Table of Contents
1 Definitions and Acronyms .....................................................................................3
2 Admin Main Menu .................................................................................................4
3 Code Master .........................................................................................................6
4 User Master ........................................................................................................ 14
5 Generator Master ................................................................................................ 18
6 Link Generator .................................................................................................... 24
7 View Consignment .............................................................................................. 27
8 Parameter ........................................................................................................... 35
9 Reports ............................................................................................................... 38 9.1 Quantity of Toxic Waste ............................................................................................ 38
9.1.1 Month wise ....................................................................................................................... 38 9.1.2 Collector-wise ................................................................................................................... 41 9.1.3 Generator wise ................................................................................................................. 44
9.2 Movement of Toxic Industrial Wastes ........................................................................ 47 9.3 List of Drafted Consignments .................................................................................... 50 9.4 List of Generators without Internet Access ................................................................ 52 9.5 Generators without Collectors ................................................................................... 54
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1 Definitions and Acronyms
NEA National Environment Agency TOTAL Total Systems Technology Pte. Ltd TMTS Tuas Marine Transfer Station NA Not Applicable
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2 Admin Main Menu
Tasks
1. To view the list of submitted consignments
2. To link a generator to a collector
3. To change the password
To achieve the above tasks
1. Click on
View hyperlink to view the list of submitted consignments
Collector – Generator Link hyperlink to link a generator to a collector
Change Password hyperlink to change the password
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2. The submitted consignments screen is opened on clicking View hyperlink.
Note: Click on the consignment id hyperlink to view the details about the consignment
3. The Link Generator screen is opened on clicking Collector – Generator Link hyperlink.
4. The User Master screen is opened on clicking Change Password hyperlink.
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3 Code Master
Tasks
1. This screen is used to add/ modify/ delete the following
a) Toxic Industrial Waste b) Sub Toxic Industrial Waste c) Hazardous properties d) Package type
To achieve the above tasks
1. Click on Code Master in the Menu
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2. The Code Master screen is displayed
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3. To insert/ update/ delete toxic waste type, select Toxic waste in the ‘Select Type’ combo.
The following screen will be displayed
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4. To add a new Toxic Waste, enter Code, Description into their corresponding text boxes, select Unit type and click on Save to save the values. Please note that fields denoted with * are mandatory.
5. Unit types are given as kg/MT, m3/litre and drums/carboys/IBC tanks/metal containers.
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6. To modify an existing toxic waste, click on the toxic waste type hyperlink. The details will be displayed in the corresponding fields. Only description and unit type can be modified. Click on Save to save the values.
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7. To delete a toxic waste, select the text boxes and click ‘Delete’. The selected toxic will be deleted if it has no references. If there are reference records, the system redirects to an error page.
8. The same process applies to both hazardous property and package type.
9. For Sub Toxic waste, apart from ‘Type’, the user needs to select the main ‘Toxic’ category. All the other processes are same as Toxic Waste.
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10. Screen shot for hazardous property
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11. Screen shot for Package type
12. The following validations are done for the fields
In Package type, deletion of ISO Tank from the list is not allowed
The records which have references in other tables cannot be deleted
Items Mandatory Format Remarks
Code Yes Char (6) – Toxic Type Char (10) – Sub-Toxic Type
Unique
Allows Alphabets and Numbers
Modification not allowed in modify mode
Description Yes Char (100) Unique
Does not allow special characters
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4 User Master
Tasks
1. This screen is used to add/modify/delete sub-admin users
2. The system has a super user that shall not be modified/deleted by admin users. The user id for the super user is “SYSADMIN”
To achieve the above tasks
1. Click on User Master in the menu
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2. The User master screen is displayed
3. To add a new sub admin, enter values into Login Id, Name, Password, Confirm Password and click on Save to save the values.
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4. To modify details about the user, click on the hyperlink User Id. The detail about the
clicked user is displayed in the corresponding fields. Please note that the Login Id field cannot be modified. After modification, click on Save button to save the modified details.
5. To delete a user, select the checkbox and click on ‘Delete’. The user will be deleted and the system redirects to the following message.
6. While inserting a record, if the login id already exists, the system redirects to the
following error message.
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7. If the Sub Admin user logs in, the screen appears as below
8. If the user logs in as Sub Admin
Creation of new Sub Admin users is allowed
Modification is allowed only for the logged in user’s details
Deletion of a user is not allowed
9. The following validations are done for the fields
Deletion of super user ‘SYSADMIN’ is not allowed
Items Mandatory Format Remarks
Login Id Yes Char (20) Unique
Allows Alphabets and Numbers
Modification not allowed in modify mode
Name Yes Char (40) Allows Alphabets and Numbers
Password Yes Char (12) Allows Alphabets and Numbers
Confirm Password
Yes Char (12) Allows Alphabets and Numbers
Must be same as Password
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5 Generator Master
Tasks
1. The PCD Administrator can create the Generator profile with a new user id (Company’s Registration No.) for every new Generator. A default system generated password will be assigned to a new user id.
2. Admin users have a provision to create multiple login id and password for a Generator.
3. System has the flexibility for the admin to modify the generator details.
4. System has the provision for the administrators to enable/disable a generator for using
e-Tracking.
5. System has the provision for the admin to delete login ids and the generator
To achieve the above tasks
1. Click on Generator Master in the Menu
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2. The Generator Master screen is displayed
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3. To add a new Generator, enter values into all the fields and click on Save. The values
are saved into the database and the record is opened in modify mode. If the generator has internet access, an email is sent to the generator about the login info.
4. To search for a particular generator, enter the company registration no. partially or completely and click on Search button.
If only one record returns in the Search, the details are displayed in the screen.
If more than one record is returned, a search screen is opened.
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5. In case multiple records are returned, the following search screen is opened. The generator can be searched based on both Registration No. and Organization Name. Clicking on the Generator Id hyperlink opens the generator master screen.
6. To add a new login id click on Add button. The Add new user screen is opened. The password is auto generated. Click on OK to save the details and close the screen. If the generator has Internet access, an email is sent to the generator about the Login info.
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7. To modify a login detail, click on the Login id hyperlink in the main screen. The
modification of User name and password is allowed. Click on ‘Change Password’ button to change the password. Click on Ok to save the details. If the generator has Internet access, an email is sent to the generator about the Login info.
8. While adding a new generator, if the Company Registration number already exists, error message is displayed
9. While deleting, if the record has references in other tables
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10. If the record is deleted
11. The following validations are done for the fields
To delete, the record should not have references in other tables
Deletion of login id of master user is not allowed
Items Mandatory Format Remarks
Company Registration No
Yes Char (20) Unique
Special characters not allowed
Modification not allowed in modify mode
Name of the Organization
Yes Char (60) Special characters not allowed
Pick Up Address Yes Char (200) Length must be less than or equal to 200
Postal Code Yes Number (10) Allows only Numbers
Transport Approval No
No Char (12) Allows only alphabets and numbers
Name of the Declarant
Yes Char (30) Allows only alphabets and numbers
Phone No Yes Number (9) Allows only numbers
Internet Access Yes Char (1) NA
E-mail Address Yes, If Internet Access is “Yes”
Char (50) Must be a valid email address
Account Disabled No Char (1) NA
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6 Link Generator
Tasks
1. Admin has the provision to Link a generator for a collector.
2. Admin has the flexibility to search a Generator by providing the Company Registration No. or the Name of the Organization.
3. System has flexibility for the admin to block a linked Generator from a collector.
4. System has a provision for the admin to de-link/ delete the linked Generator for a
collector.
To achieve the above tasks
1. Click on Link Generator in the menu
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2. The link generator screen is displayed
3. Select the collector name by clicking on the collector name combo. The following screen will be displayed.
4. After entering a valid generator company registration no., on Search button click, the generators list is displayed for the admin to add/ block/ remove a generator for the entered collector. To add a generator, check the add check box and click the save button. To block/ remove an already added generator, check the respective check box and click on Save button.
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5. To unblock previously blocked generators, simply deselect the check box and click on the Save button.
6. The following validations are done for the fields
Either Company Registration No. or Name of the Organization has to be entered for the Search
Items Mandatory Format Remarks
Collector License No
Yes Char (20) Special characters are not allowed
Company Registration No
Yes Char (20) Special characters are not allowed
Name of the Organization
Yes Char (60) Special characters are not allowed
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7 View Consignment
Tasks
1. The PCD Admin shall have a facility to view the confirmed consignments submitted by the Generators and accepted/rejected consignments submitted by the Collectors.
2. The Admin shall have a provision to search a consignment by providing Consignment id, Name of the collector, Name of the Generator, Consignment Date, Status (All/ Accepted/ Rejected/ Discrepancy/ Pending), Toxic Waste and Sub Toxic Waste.
To achieve the above tasks
1. Click on ‘View Consignment’ in the menu
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2. The View Consignment screen is displayed
3. The search can be based on any of the following criteria
Consignment Id
Collector
Generator
Consignment Date
Status (All/ Accepted/ Rejected/ Discrepancy/ Pending)
Toxic Waste
Sub Toxic Waste
4. Enter the required fields and click on Search. The system validates the input and retrieves the records based on the entered search criteria.
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5. To search, click the search button and the list of consignments will be shown. To view the details of a consignment, click on the respective Consignment Id hyperlink
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6. The consignment details screen is displayed. To view details about the toxic, click on the Toxic Type hyperlink.
Click on
“Save” button to save the page as HTML document into hard disk.
“Print” button to print the page.
“OK” button to close the screen and return to the previous page.
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7. The following screen is opened on click of the Save button.
8. The following screen is opened on click of the Print button.
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9. Toxic Details screen is displayed.
Click on
“Save” button to save the page as HTML document into hard disk.
“Print” button to print the page.
“OK” button to close the screen and return to the previous page.
10. The following screen is opened on click of the Save button.
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11. The following screen is opened on click of the Print button
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12. To clear all the values, click on Reset
13. The following validations are done for the above fields
Items Mandatory Format Remarks
Consignment Id No Char (20) Special characters are not allowed
Name of the Collector
No Char (60) Special characters are not allowed
Name of the Generator
No Char (60) Special characters are not allowed
From Date Yes, if To Date is entered
Char (10) Must be a valid date
Must be less than current date
To Date Yes, if From Date is entered
Char (10) Must be a valid date
Must be less than current date
Must be greater than or equal to From Date
Status No NA NA
Toxic Waste No NA NA
Sub Toxic Waste No NA NA
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8 Parameter
Tasks
1. To set the following parameters.
a) No. of days to delete the drafted copies b) From Year (start year for the reports) c) To Year (end year for the reports) d) No. of records per page.
To achieve the above tasks
1. Click on ‘Parameter’ in the menu
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2. The Parameter screen is displayed
3. Enter the number of days after which the drafted consignments will be deleted.
4. Enter the report parameters i.e. From Year and To Year for the reports selection criteria.
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5. Enter the Number of records per page in “No. of Records” text box. This value will be used for pagination in the search screens.
6. After entering all the values, click on Save. The entered values will be validated and updated in the database.
7. To restore all the previous values, click on Reset.
8. The following validations are done for the parameters
Items Mandatory Format Remarks
Delete drafted copies in
Yes Number (5) Accepts only numeric input
Report From Year Yes Number (5) Accepts only numeric input
Must not be less than 2000
Must not be greater than current year
Must be less than To Year
Report To Year Yes Number (5) Accepts only numeric input
Must not be greater than current year
Records Display/Page
Yes Number (9) Accepts only numeric input
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9 Reports
9.1 Quantity of Toxic Waste
9.1.1 Month wise
Tasks
1. System generates the Toxic Waste Total Quantity report submitted by the collector. The
report is grouped by Toxic Waste.
2. The Total Quantity of the Toxic Waste is calculated as the Total Quantity submitted in a month.
3. System has provision to specify the report parameters as date-wise, month-wise and
year-wise.
4. Reports have the Total for each Type of Waste and Grand Total is calculated by grouping the wastes units in metric cubes, metric tonnes, drums, carboys, IBC Tanks and metal containers.
5. Reports have a Yearly Grand Total for every year.
To achieve the above tasks
1. Click on Quantity of Toxic Waste Month wise in the menu
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2. The Search screen is displayed. Select the radio button to generate reports in term of date-wise, month-wise or year-wise. Click on Generate button to generate the report.
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3. The report is displayed.
4. Click on print icon to print the report.
5. Click on OK button to return back to the search screen.
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9.1.2 Collector-wise
Tasks
1. System generates the Toxic Waste Total Quantity report submitted by the collector. The
report is grouped by Toxic Waste.
2. The Total Quantity of the Toxic Waste is calculated as the Total Quantity submitted in a month and for the selected collector.
3. System has provision to specify the report parameters as date-wise, month-wise and
year-wise.
4. Reports have the Total for each Type of Waste and Grand Total is calculated by grouping the wastes units in metric cubes, metric tonnes, drums, carboys, IBC Tank and metal containers.
5. Reports have a Yearly Grand Total for every year.
To achieve the above tasks
1. Click on Quantity of Toxic Waste Collector-wise in the menu
2. The search screen is displayed. Select the radio button to generate reports in term of date-wise, month-wise and year-wise. Click on Generate button to generate the report.
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Note: The Collector name is mandatory.
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3. The report is displayed. Click on the print icon to print the report.
4. Click on the OK button to return back to the collector-wise report search screen.
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9.1.3 Generator wise
Tasks
1. System generates the Toxic Waste Total Quantity report generated by the collector. The
report is grouped by Toxic Waste.
2. The Total Quantity of the Toxic Waste is calculated as the Total Quantity generated in a month and for the entered generator registration No.
3. System has provision to specify the report parameters as date-wise, month-wise and
year-wise.
4. Reports have the Total for each Type of Waste and Grand Total is calculated by grouping the wastes units in metric cubes, metric tonnes, drums, carboys, IBC Tank and metal containers.
5. Reports have a Yearly Grand Total for every year.
To achieve the above tasks
1. Click on Quantity of Toxic Waste Generator wise in the menu
2. The search screen is displayed. Select the radio button to generate reports in term of date-wise, month-wise and year-wise. Click on Generate button to generate the report.
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Note: The Generator Registration No. is mandatory.
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3. The report screen is displayed. Click on the print icon to print the report.
4. Click on the OK button to return back to the generator-wise report search screen.
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9.2 Movement of Toxic Industrial Wastes
Tasks
System generates the details of different Toxic Waste report with the sort order by Toxic Waste and by Consignment ID.
System has the provision to enter the following: Name of the Collector Name of the Generator Date of Consignment Toxic Waste
To achieve the above tasks
1. Click on Movement of Toxic Waste in the main menu
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2. The search screen is opened. Select and fill in the fields for searching and click on Generate button to generate the report.
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3. If the user selects sort by as Toxic Waste wise, then the report is displayed as follows:
4. If the user selects sort by as consignment id wise, then the report is displayed as follows:
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9.3 List of Drafted Consignments
Tasks
1. To generate a report which lists all the drafted consignments
To achieve the above tasks
1. Click on List of Drafted Consignments in the menu
2. The Draft consignments criteria screen is opened. Enter required criteria and click on Generate to view the report.
Note: No. of Days is the number of days the consignments are drafted.
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3. If no records found for the entered criteria, then the following message appears
4. The following validations are done for the fields
Special characters not allowed for consignment id and generator fields
No. of days field is mandatory
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9.4 List of Generators without Internet Access
Tasks
1. To generate the list of all generators without internet access
To achieve the above tasks
1. Click on Generators without Internet Access in the menu
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2. List of Generators without internet access report screen is displayed
3. Click on print icon to print the report or OK button to return to the main page
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9.5 Generators without Collectors
Tasks
1. To generate a report which lists all the generators without collectors.
To achieve the above tasks
1. Click on Generators without collectors in the main menu
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2. The list of Generators without collectors report is displayed.
3. Click on print icon to print the report or OK button to return to the main page.
