User Manual Cheque Print Module

Integrated Financial Management System

Finance Department Government of Rajasthan

National Informatics Centre Rajasthan State Centre

Cheque Printing Instructions

There are two options available in IFMS-treasury Module for Cheque printing namely ‘Cheque Print’ and ‘Cheque Print New’ in Cheque Print Menu. It is suggested to use ‘Cheque Print New’ Option for faster printing process. Cheque Printer Settings are required in the both Cheque printing options. Please download and install Acrobat Reader 9.0 or higher to work Cheque printing properly.

A. Common Cheque Printer Settings (Applicable for Both Options)

It is required to create a new form of the size of Cheque ( 8.00 in (Width) x 3.67 in (Height) ). The new

form can be created using the following steps.

1. Click on ‘start’ Button of Windows Task Bar (Generally shown at the bottom of the Desktop).

2. Select ‘Printers and Faxes’ Option from the shown options after click on the ‘start’ button.

3. Open File Menu ( Available in the left corner of the menu bar) and click on ‘Server Properties’. The

given below screen would appear.

4. Click(Check) on ‘Create a new form’ Option and fill the information as given below.

Fill ‘treasury’ in ‘Form Name’.

Click on ‘English’ Radio Button in ‘Units’ Option.

Fill width 8in.

Fill Height 3.67in.

Press OK.

5. After Creating the ‘treasury’ Form as explained above. It is required to set this new form as a default

paper size using the setting given below.

6. Right Click on the Default printer and click on ‘printing preferences…’ option. The given below screen

would appear.

7. Click on ‘Advanced…’ Button. The under mentioned screen would pop up.

8. Change paper size and make it ‘treasury’ as mentioned below and press OK.

9. Again right click on the Default printer and click on ‘Properties’ option. The given below screen would

appear.

10. Click on ‘Device Settings’ Button. The under mentioned screen would pop up.

11. Change Tractor Feed and make it ‘treasury’ as given below and press OK.

12. Now the cheque printing settings have been completed and you are ready to print the cheques.

B. Cheque Printer Settings ( Applicable only for ‘Cheque Print New’ Option)

1. Open the Internet Explorer. Click on File Menu (Available in the left corner of the menu bar) and

select ‘Page Setup’ Option.

2. In some of the higher versions of Internet Explorer the above options may look like as given.

3. Change the Page Setup setting as given.

Change Paper size ‘treasury’.

Change Header Blank.

Change Footer Blank.

Change all margins Left, Right, Top, and Bottom to Zero.

Press OK.

4. In higher versions of Internet Explorer the above options may be changed as given (as mentioned in

step 2).

Change Paper size ‘treasury’.

Change Header ‘-Empty-.

Change Footer ‘-Empty-.

Change all margins Left, Right, Top, and Bottom to Zero.

Press OK.

C. Cheque Printing Steps for ‘Cheque Print New’ Option.

1. Select ‘Cheque Print New’ option from Cheque Print Menu The given below screen will appear. Now

select Bank from the list to print the cheques for a particular bank and click ‘Go’. To print cheques

of a particular auditor select auditor from the list and click on ‘Go’.

2. The Bills pending for the cheque printing would display as given in the below screen.

3. Click on Print Preview Check Box to View the cheque. The Screen would appear as given below. Now

Click on print to print the cheque.

4. After Pressing the print option. Following Screens would appear.

5. Click on Print button to print the cheque.

6. After proper printing of the cheque it is required to check the ‘Print OK’ box to assign the cheque

no. to Bill and skip to next cheque number. If cheque printing was not proper and the cheque has to

be cancelled then click on Cancel Check Box and re-print the cheque.

7. To continue printing the cheques repeat the steps from 2 to 6.

D. Cheque Printing Steps for ‘Cheque Print’ Option.

1. Select ‘Cheque Print’ option from Cheque Print Menu The given below screen will appear. Now

select Bank from the list to print the cheques for a particular bank and click ‘Go’. To print cheques

of a particular auditor select auditor from the list and click on ‘Go’.

2. The Bills pending for the cheque printing would display as given in the below screen.

3. Click on Print Preview Check Box to View the cheque.

4. Click on Print as mentioned below.

5. After Clicking on Print Button Following Screen Would Appear. Press OK to print.

6. Select the print Option from the left Corner to print the cheque.

7. Again Print the OK as mentioned below. Before pressing OK.( Please set the printer setting as

mentioned in given diagram( It is required only First Time). Set page scaling to none and Remove

check box from ‘Auto Rotate and Center’.)

8. After proper printing of the cheque it is required to check the ‘Print OK’ box to assign the cheque

no. to Bill and skip to next cheque number. If cheque printing was not proper and the cheque has to

be cancelled then click on Cancel Check Box and re-print the cheque.

9. To continue printing the cheques repeat the steps from 2 to 8.

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