USER MANUAL Student Information System (SIS) - Advise Systemitdportal.iium.edu.my/anr/userManualAdviseSystem.pdf · 1 User Manual Student Information System (SIS) – Advise System

USER MANUAL

Student Information System (SIS)

- Advise System

IIUM

Dec. 2012

1

User Manual Student Information System (SIS) – Advise System

Table of Content

Title Page No.

Section 1:

Requirement prior to accessing the Student Information System (SIS). 2

Others in download menu 3

Section 2:

SIS menu selection:

i. Class List 4

ii. Academic History 5

a. Undergradute 5

b. Postgraduate 5

iii. Lecturer Slip 6

a. Individual 6

b. Kulliyyah 6

iv. Student Record 7

v. Export Class List 7-10

vi. Download 11-12

vii. Mark Sheet 13

a. Result Entry 13-14

b. Draft Validation Mark Sheet 15

c. Validation Sheet 15

d. CAM Entry 16-19

e. CAM Sheet 20

viii. Change Password 21-22

ix. Student Confirmation’s Slip 23

x. Course Schedule 23

2


Section 1

Requirement prior to accessing the Student Information System (SIS).

Basic Requirement:

Hardware

1. Personal Computer or notebook at least minimum Pentium 100.

2. 32 MB RAM.

3. The personal computer or notebook must be connected to network.

4. The personal computer or notebook must be connected to printer, if you need to print reports.

Software

1. Operating system must be Windows 95 or above.

2. Suggested browser – IE 5, IE 5.5, IE 6 and above & Netscape

3. Acrobat Reader (for printing purpose)

4. Java Runtime or Oracle Java Initiator (http://itdportal.iium.edu.my/advise and click

‘Downloads’ menu)

Access Privilege

1. Username and Password for Student Information System.

**If you have a problem please refer FAQ at http://itdportal.iium.edu.my/advise or kuliyyah’s

technical personal.

SECTION 1

http://itdportal.iium.edu.my/advise

3


Others in download menu (http://itdportal.iium.edu.my/advise and click ‘Downloads’

menu):

Download Accelerator to allow a faster and more reliable download experience.

Acrobat Reader 4.0 to print or view reports.

Oracle Java Initiator.

Microsoft Java Virtual Machine for IE 5.0.

Microsoft Java Virtual Machine for IE ( Windows XP, service pack 2 )

Warning Form (Word Document)

Form ITD-SD-05 (To request access to Student Information System)

Barring Form (Word Document)

Barring Table (Word Document)

Academic System for Kuliyyah(Undergraduate)

Icon for Academic System for Kuliyyah(Undergraduate)

Postgraduate Report for Kulliyyah

Administrative Partial Transcript

J2RE for EDMS

Java 2 Runtime

Project Raptor (oracle)

Manual on how to use the Advise System

J2RE for Windows 7 64 Bit

SECTION 2

http://itdportal.iium.edu.my/advise

http://itdportal.iium.edu.my/advise/dap7.exe

http://itdportal.iium.edu.my/advise/ar500enu.exe

http://itdportal.iium.edu.my/advise/jinit.exe

http://itdportal.iium.edu.my/advise/msjavx86.exe

http://itdportal.iium.edu.my/advise/JavaVMForXP.exe

http://itdportal.iium.edu.my/advise/WarningForm.doc

http://itdportal.iium.edu.my/advise/ITD-SD-05.pdf

http://itdportal.iium.edu.my/advise/BARRFORM.doc

http://itdportal.iium.edu.my/advise/BarringTable.doc

http://itdportal.iium.edu.my/downloads/kulyaccess.exe

http://itdportal.iium.edu.my/downloads/DeployIcon.exe

http://itdportal.iium.edu.my/downloads/KulyRepPG.exe

http://itdportal.iium.edu.my/downloads/Admin.Part.Trans.exe

http://itdportal.iium.edu.my/anr/j2re.zip

http://itdportal.iium.edu.my/advise/jre-6u14-windows-i586-s.exe

http://itdportal.iium.edu.my/advise/raptor-0715.zip

http://itdportal.iium.edu.my/advise/advise_manual.pdf

http://itdportal.iium.edu.my/anr/jre-7u4-windows-x64.exe

4


Section 2

SIS menu selection

1. Class List

Step 1: Key-In username & password

Step 2: Key-In session, semester

Step 3: Select print by Course or Course and Section

Step 4: Key-In subject

Step 5: Select output type and order by.

Step 6: Click button submit query.

SECTION 3

5


2. Academic History

a. Undergraduate

Step 1: Key-In matric no

Step 2: Select output type

Step 3: Click button submit query.

b. Postgraduate

Step 1: Key-In matric no

Step 2: Click button submit query

6


3. Lecturer Slip

a. Individual

Step 1: Key-In username & password, session, semester.

Step 2: Select staff id .

Step 3: Click button Submit Query.

b. Kuliyyah


Step 2: Select kulliyyah and ouput format.

Step 3: Click button send input.

7


4. Student Record

Step 1: Key-In username, password and database

Step 2: Query option by matric no (Press ENTER after enter matric no) or name like

%MOHD% (Press ‘Search’ Button)

8


View 1: Biodata Screen

View 2: Registration Screen

9


View 3: Examination Form

View 4: Education Screen

10


View 5: Accommodation Screen

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5. Export Class List

Step 1: Key-In matric no, password and database

Step 1: Key-In subject code, then press enter.

Step 2: Key-In section, then press enter.

Step 3: List of student will appear.

Step 4: Press download button, if you to list in Ascii file.

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Step 5: Save as your file in format .txt

Step 6: Press Enter Query button to query another subject code, then press Execute Query to

view list of student.

OR

Step 1: Key-In subject code

Step 2: Press Execute Query

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6. Mark Sheet

a. Result Entry

Step 1: Key-In username, password and database.

Step 2: Choose the course code of your class in the course field, then press enter or click OK

Step 3: List of students will be displayed.

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Step 4: Enter the score for the columns CAM and Final Exam for each student. The Total Score

and Grade will be automatically be computed.

Step 5: Please Save your entries by pressing F10 or by clicking button on the save button

(diskette Symbol).

Step 6: If you have more than one course, please click on the course field to enter the results for

the next course.

Step 7: If you have more than one section, please click on the section field to enter the results for

the next section.

Addition:

1. You are not allowed to change the Grade column.For I (Incomplete ) and IP ( In Progress )

grades, please click on the Incomplete Grade and Inprogress Grade buttons. Before you

click on any of these buttons, please make sure that the record which you wish to set to I or

IP is highlighted first.

2. If you want to print the Draft Validation Sheet you can choose Mark sheet, then Draft

Validation Sheet from the menu selection on the left of the screen. Please take note that the

Draft Validation Sheet is for your own reference only, even if you have not complete key-in

some of the students’ result.

3. When you have finalized the data entry process, please confirm this process by clicking on

the Finalized Submission button. The data when you clicked on this button will be

considered as the official submission of result date. If it is not done, ANR will not record

the official submission of result date in the database.

4. Please take note that the Finalized Submission button cannot be click unless all student

record has a grade assigned (no Grades Not Available ). Please take note on the ‘ Deadline

of Valid Data Entry and Date of Submission of Examination Results’ as mentioned in the

letter on the Online Data Entry of Examination Results.

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b. Draft Validation Mark Sheet


Step 2: Select subject code and click button submit query.

c. Validation Sheet

Same as draft validation sheet. only print after you have finalized the submission.

16


d. CAM Entry

Step 1: Enter your username, password and database. Press Connect.

Step 2: You will see your list of classes on the top of the screen

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Step 3: Define the course schema for each section that you teach.

Step 4: Choose list of scheme

Step 5: Save the data first in schema area before proceed to Schema Details area.

Step 5: Key in field Max/Pct Score.

Step 6: Click button on the save button (diskette Symbol) or press F10.

Course area

Schema area

Schema details area

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Step 7: Click display to display scheme details in the Details Page.

Step 8: Go to details page.

Step 9: Key in marks.

Step 10: CAM column will be automatically calculated. Don’t forget to click ‘Save’ button.

Tick this column to display schema details in the Details Tab

Details tab

This is the Details Page

Click ‘Refresh Student List’

button if list of student did

not display

Click ‘Re-display

columns’ if column did

not display.

If you tick Publish, the column will be published in the web page where student will view their CAM progress. Don’forget to save your data.

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Student can access their Course Assessment Result at http://itdportal.iium.edu.my/student/camResult1.php

http://itdportal.iium.edu.my/student/camResult1.php

20


e. CAM Sheet


Step 2: Select Subject Code and Section from dropdown list.

Step 3: Click Submit Query button.

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7. Change Password

Step 1: Key-In Staff ID and click Submit.

Step 2: Enter current password

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Step 3: Enter current (old) password, new password and re-type new password. Please ensure the

password strength score must be more than 31

Step 4: Click submit button. Your password is successfully changed if you see the message

below.

23


8. Student’s Confirmation Slip


Step 2: Key-In student matric no.

Step 3: Select session, semester

Step 4: Select output format.

Step 5: Click send input button.

9. Course Schedule

Step 1: Key-In username, password and database

Step 2: Select kuliyyah and department, the output automatically appear.

Documents

USER MANUAL Student Information System (SIS) - Advise Systemitdportal.iium.edu.my/anr/userManualAdviseSystem.pdf · 1 User Manual Student Information System (SIS) – Advise System