USF Board of Trustees December 11, 2008system.usf.edu › board-of-trustees › finance-and-audit › ... · Additional payroll $120,000 $0.13 Security $50,000 $0.06 $461,000 $0.52

Agenda item: (Board Office to complete)

USF Board of Trustees December 11, 2008

Issue: Student Fee Increases - Tampa ________________________________________________________________ Proposed action:

(a) Approve increase of A&S Fee by $.52 (b) Approve increase of Student Health Fee by $.69 (c) Approve increase of Athletic Fee by $.26

________________________________________________________________ Background information: The recommendation of the Committee on Student Fees (Athletic, Activity and Service (A&S) and Student Health Service (SHS)) is to raise student fees by $1.47. The rationale for the fee increases is as follows:

(a) A&S Fee increase will allow Student Government to fund projected increased operating costs for the Marshall Student Center. Specific areas of concern are increased utility costs and security. Funding was also provided to enhance and promote USF campus life including late night programming.

(b) Student Health Fees increase includes the addition of seven staff members to support Student Health and Counseling Center operations. Additional staff in Student Health will reduce wait times for clinic services and allow for extended hours of operation. Additional staff in the Counseling Center will make progress toward meeting the increasing need for this service at USF.

(c) Athletic Fee increase will primarily help fund scholarships for student athletes and other inflationary cost increases.

________________________________________________________________ Strategic Goal(s) Item Supports: Workgroup Review: Finance and Audit Workgroup – 10/16/08 Supporting documentation: Fee Committee Recommendation; 6-Year Fee History; Local Fee Increase Requests; Fee Committee Meeting Minutes Prepared by: Fairfax Vickers for Vice President Jennifer Meningall (813) 974-7164

2002-03Fee Fee $ Inc. % Inc. Fee $ Inc. % Inc. Fee $ Inc. % Inc. Fee $ Inc. % Inc. Fee $ Inc. % Inc. Fee $ Inc. % Inc.

A&S Fee per SCH $7.10 $7.10 $0.00 0.00% $7.10 $0.00 0.00% $7.89 $0.79 11.13% $8.08 $0.19 2.41% $8.42 $0.34 4.21% $8.79 $0.37 4.39%A&S Flat Fee per Term $7.00 $7.00 $7.00 $7.00 $7.00 $7.00 $7.00

Athletic Fee per SCH $8.50 $8.50 $0.00 0.00% $9.08 $0.58 6.82% $9.50 $0.42 4.63% $10.16 $0.66 6.95% $10.52 $0.36 3.54% $11.50 $0.98 9.32%Athletic Flat Fee per Term $10.00 $10.00 $10.00 $10.00 $10.00 $10.00 $10.00

Health Fee per SCH $6.26 $6.26 $0.00 0.00% $6.84 $0.58 9.27% $6.84 $0.00 0.00% $7.27 $0.43 6.29% $7.91 $0.64 8.80% $7.91 $0.00 0.00%

Total Flat Fees per Term $17.00 $17.00 $17.00 $17.00 $17.00 $17.00 $17.00

Total Fees per SCH $21.86 $21.86 $0.00 0.00% $23.02 $1.16 5.31% $24.23 $1.21 5.26% $25.51 $1.28 5.28% $26.85 $1.34 5.25% $28.20 $1.35 5.03%Flat Fees Equalized as SCH $1.28 $1.28 $1.28 $1.28 $1.28 $1.28 $1.28Total Fees $23.14 $23.14 $0.00 0.00% $24.30 $1.16 5.01% $25.51 $1.21 4.98% $26.79 $1.28 5.02% $28.13 $1.34 5.00% $29.48 $1.35 4.80%

2008-09

UNIVERSITY OF SOUTH FLORIDAACTIVITY & SERVICE, ATHLETIC, AND HEALTH FEES

ADOPTED FEE INCREASES - TAMPA CAMPUS6-YEAR HISTORY

2003-04 2004-05 2005-06 2006-07 2007-08

LOCAL FEE INCREASE REQUEST

To: USF Local Fee Committee

From: Eric Reiter, Manager Business and Finance, Student Government

Date: September 29, 2008

Re: A&S Fee Increase Request

Overview:

An increase in the A&S Fee will be used to fund multiple areas that enhance and promote USF campus life. All of the programming and activities provided by the A&S fees compliment and supplement the USF Strategic Plan, and promote the vision of USF “as a premier research university with state, national and global impact, and positioned for membership in the Association of American Universities (AAU).” The specific areas promoted either directly or indirectly address our Strategic Priorities of Community Engagement; Integrated, Interdisciplinary Inquiry; Global Literacy and Impact; Research and Innovation; and Student Success.

• Establish a unified institutional structure to facilitate and promote community engagement, social enterprise, and global collaborations in education, research and service learning, including mechanisms for managing fiscal and human resources for student exchange, study abroad and international field placement programs, and faculty research teaching, outreach and professional development opportunities (Marshall Student Center, Center for Student Involvement).

• Develop an up-to-date clearinghouse of information about all the engagement currently occurring at USF and develop institutional systems to measure community engagement. (CSI)

• Improve year-to-year retention and time-to-graduation; demonstrated acquisition of knowledge, communication and critical thinking skills, and competency to synthesize and apply new knowledge; together with providing an optimal college experience for all students.

• Build a sustainable campus environment at USF that meets the criteria for Carnegie classification as a “primarily residential” campus.

Marshall Student Center

The newly opened 230,000 square foot Marshall Student Center is the signature building on the USF Tampa campus. It features: 1,200 seat ballroom, 400 seat multipurpose room, 700 seat auditorium, 100 workstation computer lab, expansive food court, sports grille, and restaurant, more space for student organizations, a variety of lounges, study spaces, programming areas, large atrium and gathering space, several outdoor programming areas, courtyards, outdoor eating areas, and more retail stores.

Now that the construction of the new building is over, the actual day-to-day expenses are drastically different than what was originally projected for the building. Utilities and payroll are already heavily over budget. There is no fiscal line in the operating budget for security. Funds for these needs and for additional maintenance contracts are essential for the Marshall Student Center to continue to operate as originally envisioned.

Center for Student Involvement

Late Night Programming

The University Strategic Plan Priority, Community Engagement, focuses on the engagement of students, faculty and staff within the USF community. Furthermore, this goal stresses the expansion and strengthening of engagement initiatives. Late night programming will help us increase engagement among our community by providing viable involvement opportunities for our students that also promote our strategic priority of Student Success.

Based on the information gathered from peer institutions as well as attendance data for past events held at USF, we suggest the following model for late night programming at USF:

• Late night events should be held every two weeks on the Tampa campus in the Marshall Student Center on Friday and/or Saturday nights

• Types of entertainment to be offered include movies, comedy shows, small concerts, novelty entertainment, etc.

• Co-sponsorships and collaborations with student organizations and other campus departments will be highly encouraged and sought out

Office of Commuter Student Life

The creation of the Office of Commuter Student Life at the University of South Florida will have as its mission to meet the unique needs of commuting students at USF through providing programs, services, advocacy, and outreach on behalf of all commuting students. Currently, our student population is predominantly commuter-oriented. This office promotes our strategic priority of Student Success by providing needed support for commuter students.

Staffing will include a Coordinator for Commuter Student Life, one graduate assistant, and one office assistant. Student employees will be used to provide reception support.

Campus Recreation

Campus Recreation may be the most utilized student service on campus. The usage in all recreational facilities continues to rise along with our student population. With this usage the resulting maintenance, repairs, replacement, supplies and equipment costs continue to rise.

Additional monies for upgraded cardiovascular equipment, modernized weight-lifting equipment would greatly enhance the experience of the many users of the Campus Recreation Center. There are constant lines at the cardio machines and weight-lifting machines due to the masses of participants, but also to the occurrence of down time due to outdated or out-of-order equipment. The age alone dictates that many of our cardio machines and plate-loaded equipment be replaced.

The Andros pool and the indoor pool are both quite old and demand constant attention. The Andros pool, if left intact for the next several years, will need, at the minimum, a new shell installed. The constant formation of algae and the age of the fiberglass shells necessitate the need for renovation. The concrete beam surrounding the Andros pool is also in dire need of attention. Additionally, both pools use considerable amounts of liquid chlorine, a chemical that is dangerous to transport and handle. An alternative would be a salt generator that would create chlorine and save money in the long run. The deck area in the indoor pool currently is not level and creates puddles that creates unsanitary and potentially harmful conditions for our clientele.

Department Activity Funds Needed Per Credit Hr Marshall Student Center Utilities increase $291,000 $0.33

Additional payroll $120,000 $0.13

Security $50,000 $0.06

$461,000 $0.52

Center for Student Involvement Programming $173,000 $0.19

Payroll $144,400 $0.16

$317,400 $0.35

Campus Recreation Equipment $123,000 $0.14

Pool Repairs $110,000 $0.12

$233,000 $0.26 Total Funds Needed $1,011,400 $1.13

We propose two options on the splitting of the Local Fee Increase: Option 1—Our request is for one-half of the maximum local fee increase to be divided evenly among A&S, Athletics and Health and the remaining half allocated based on demonstrated need outlined in the proposals.

Option 2—Our request is for the maximum fee increase to be allocated among A&S, Athletics and Health based only on demonstrated need outlined in the proposals.

Conclusion

We feel the critical needs outlined in this proposal are crucial for A&S funded organizations and facilities at this time. We must provide adequate funding for the upkeep of our new Marshall Student Center and the enhancement of campus recreation if we want to improve our student success ratio at USF. The new program initiatives discussed in this presentation are direly needed in order to meet the goals and objectives of the USF Strategic Plan. We must continue to fund ideas and programs that will help us attain our mission of becoming an AAU institution.

9/25/0812:54PM MacintoshHD:Users:Reiter:Documents:SGComparaAveStatementofSourcesandUsesofFunds.xlsx

UniversityofSouthFloridaStudentGovernment

Compara8veStatementofSourcesandUsesofUnrestrictedFundsForFiscalYears2005‐06,2006‐07and2007‐08

2005‐2006 2006‐2007 2007‐2008Actuals % Actuals % Actuals %

SourcesofFunding:

LocalFeeRevenue 6,699,730 48.18% 9,458,615 58.98% 7,560,051 49.04%AuxiliaryRevenue‐StudentGovernment 25,610 0.18% 27,263 0.17% 25,475 0.17%E&GFundingFoundaAonRevenue/donaAons/giUsOtherSourcesofRevenue:FundsReveue 22,124 0.16% 25,559 0.16% 27,104 0.18%CashForwardBalance 7,159,360 51.48% 6,524,886 40.69% 7,802,950 50.62%TotalSourcesofFunding 13,906,824 100.00% 16,036,323 100.00% 15,415,580 100.00%

UsesofFunding:

Salary 1,685,581 12.12% 2,099,495 13.09% 2,086,663 13.54%Fringe 578,761 4.16% 711,786 4.44% 739,617 4.80%TotalSalariedExpenses 2,264,342 16.28% 2,811,281 17.53% 2,826,280 18.33%OPS 1,520,729 10.94% 1,486,757 9.27% 1,532,704 9.94%TotalPayrollExpenses 3,785,071 27.22% 4,298,038 26.80% 4,358,984 28.28%Travel&RegistraAon 270,981 1.95% 348,771 2.17% 339,821 2.20%Telephone&TelecommunicaAon 112,573 0.81% 120,503 0.75% 112,708 0.73%ContractualServices 822,194 5.91% 954,383 5.95% 1,014,775 6.58%RentalSpace/Equipment 188,434 1.35% 215,160 1.34% 335,699 2.18%Postage&Shipping 17,813 0.13% 20,674 0.13% 12,788 0.08%PrinAng&DuplicaAng 130,727 0.94% 151,930 0.95% 83,828 0.54%LibraryResources 2,795 0.02% 3,608 0.02% 26,549 0.17%Materials,Supplies&Equipment:ComputerRelated 132,192 0.95% 229,121 1.43% 199,330 1.29%OfficeSupplies 385,901 2.77% 421,925 2.63% 445,826 2.89%Other 75,451 0.54% 56,195 0.35% 23,279 0.15%TotalMaterials,Supplies&Equipment 593,544 4.27% 707,241 4.41% 668,435 4.34%UAliAes,Waste&Fuel 305,418 2.20% 238,265 1.49% 251,588 1.63%PlantOperaAons&Maintenance 179,325 1.29% 138,426 0.86% 130,791 0.85%MiscellaneousExpense 150,816 1.08% 194,975 1.22% 184,522 1.20%OthercapitalOutlay 132,671 0.95% 158,806 0.99% 193,487 1.26%AdverAsing 172,566 1.24% 198,982 1.24% 232,514 1.51%AdministraAveOverhead 412,430 2.97% 474,391 2.96% 496,930 3.22%PurchaseforRessale 0.00% 9,029 0.06% 0.00%Food&Beverage 200,067 1.44% 204,738 1.28% 297,010 1.93%FinanceCorpTransfers 0.00% 0.00% 3,848,251 24.96%Oher:MCReserve 2,800,000 20.13% 3,848,251 24.00% 0.00%Other(Including8%Reserve) 3,629,399 26.10% 3,750,152 23.39% 2,826,900 18.34%TotalUsesofFunding 13,906,824 100.00% 16,036,323 100.00% 15,415,580 100.00%

University of South Florida Division of Student Affairs

The Counseling Center Student Health Services

LOCAL FEE INCREASE REQUEST

To: USF Local Fee Committee From: Harold Bower, Director Business & Operations, Student Health Services Date: September 2, 2008 Re: Health Fee Request OVERVIEW The Counseling Center. The University of South Florida Counseling Center offers comprehensive psychological services designed to enhance the personal, social, educational, and career development of University students. It provides direct services to students, serves as a setting for advanced training and applied graduate programs, and provides consultative services to academic, administrative, and other service units in the University. The Counseling Center also directs the Employee Assistance Program, Veterans Services, Center for Addiction and Substance Abuse, and maintains a liaison with the State Division of Vocational Rehabilitation. The Center is fully accredited by the International Association of Counseling Services and belongs to the Association of Psychology Postdoctoral and Internship Centers. The predoctoral internship program in professional psychology is fully accredited by the American Psychological Association. The staff of the Counseling Center is committed to serving the needs of a diverse University community. Faculty, staff, and students reflect the multi-cultural environment of the Tampa Bay area, which includes a large Hispanic population. Ethnic minority students and international students make up approximately 35% of the student population. In addition, a large proportion of University students coordinate their academic pursuits with full or part-time employment and family living. Many are married. As a result of this diversity, Counseling Center clients represent broad age ranges and backgrounds. Center staff recognizes the importance of addressing the unique needs of each client and is committed to enhancing our understanding and competence within a multicultural framework. Student Health Services. Student Health Services (SHS) provides accessible and affordable medical care, programs, activities and services intended to help students strengthen learning through health and wellness. Our medical staff consists of providers trained in Preventative Medicine, Internal Medicine, Pediatrics/Adolescent Medicine, Emergency Medicine, Otolaryngology and Gynecology. The SHS team also includes nurses, health and peer educators, and medical assistants.

Medical Clinics. SHS clinics provide high quality medical care to assist students with healthcare concerns. Services include: evaluation, diagnosis and treatment; comprehensive physical exams; medication administration and dispensing of prescription drugs; minor surgical procedures; and self-

care instructions and literature. Specialized clinics include the Women’s Clinic, Antigen Clinic (allergy injections) and Immunizations. Laboratory. Our accredited full-service laboratory is staffed by licensed medical technologists and provides a variety of tests for students. When a required test is not available in the SHS laboratory, specimens are obtained at our lab and transported to the reference lab for analysis and reporting. Health Insurance. The SHS Insurance Office administers the USF Student Health Insurance Plan. Trained staff members help students make effective use of the USF health plan, assist international students with the mandatory health insurance requirement, and coordinate with other university offices to administer graduate assistant insurance subsidies. Immunization Compliance. The SHS Immunization Compliance Office ensures that all matriculating or registering students comply with state and university immunization requirements. Health Promotion. The Health Promotion team is a campus resource for health and wellness issues and encourages responsible decision making and positive lifestyle choices. Services include confidential testing and counseling for HIV and other sexually-transmitted infections, nutrition counseling, and individual educational counseling on topics like birth control, sexual health and alcohol and drug use. Group or organization outreach services include health-related education programs, health promotion activities, and the REACH Peer Education Program (Responsible Education and Action for Campus Health).

Funding Counseling and Student Health. The Health Fee covers counseling center visits, primary care nurse and provider visits, and most health promotion and education services. This fee is the main source of funding for Student Health Services and The Counseling Center. When students receive services that incur out-of-pocket fees (such as lab tests, immunizations and medications), the Health Fee helps maintain those fees well below commercial rates generally available in the community. REQUESTED INCREASES: The Counseling Center and Student Health Services favor the proposal to allocate one-half of the allowable annual local fee increase evenly among Health, A&S and Athletics fees to offset inflation and allocate the remainder based on submitted proposals. If that proposal is approved, Option 1 is our request for the portion of the fee that is allocated based upon requests. If that proposal is not approved, Option 2 is our request. Option 1 (Our request if one-half of the maximum local fee increase is divided evenly among A&S, Athletics and

Health and the remaining half allocated based on proposals.) Item Annual Amount Per Credit HourCounseling Center Psychiatrist (1.0 FTE) $ 185,000 $0.22Counseling Center Psychologist (1.0 FTE) $ 80,000 $0.09Student Health Practitioner (1.0 FTE Sports Medicine Specialty) $ 105,000 $0.12 $ 370,000 $0.43

Option 2 (Our request if the maximum local fee increase is allocated among A&S, Athletics and Health based

only on proposals.) Item Annual Amount Per Credit HourCounseling Center Psychiatrist (1.0 FTE) $ 185,000 $0.22Counseling Center Psychologist (1.5 FTE) $ 120,000 $0.14Student Health Medical Assistants (3.0 FTE) $ 105,000 $0.12Student Health Physician (0.5 FTE) $ 75,000 $0.09Student Health Practitioner (1.0 FTE Sports Medicine Specialty) $ 105,000 $0.12 $ 590,000 $0.69 The per credit hour amounts appearing above in Option 1 and Option 2 are based on total credit hours subject to the Health Fee of 892,760 net of a collection factor of 96% or 857,050 credit hours. Counseling Center Psychiatrist and Psychologist Psychologists. A steady rise in student enrollment (including resident student enrollment that disproportionately utilizes Counseling Center services) has reduced the already low ratio of counseling staff to students. The Counseling Center is significantly below the recommended ratio provided by the International Association of Counseling Services (IACS), the major counseling center accrediting agency in the country. Our counseling staff to student ratio is about 1:4040 compared with the IACS recommended ratio of between 1:1000 and 1:1500. In 2006, the national average was about 1:1700. For the current fiscal year, Student Health Services reallocated a larger share of existing health fee revenue to the Counseling Center enabling the hiring of two new full-time counselors. That will reduce the staff to student ratio to about 1:3333. The request above will add an additional 1.5 FTE in counseling. If granted this increase, the Counseling Center’s staff to student ratio will further improve to about 1:2945. Psychiatrist. “On the long list of worries that Mom and Dad have when a child goes to college, grades, homesickness, partying, there's a new issue gaining prominence: the apparent rise in mental illness (‘serious emotional/psychiatric disorders’) on campus. More than 1,100 college students commit suicide each year, according to estimates by mental-health groups. And even when students aren't in acute distress, they're suffering in surprisingly large numbers. In a 2003 survey by the American College Health Association, more than 40 percent of students reported feeling "so depressed it was difficult to function" at least once during the year. Thirty percent identified themselves as suffering from an anxiety disorder or depression.” (Daniel McGinn and Ron Depasquale, Newsweek) The Association of University and College Counseling Center Directors Annual Survey for 2007 reported that the average number of psychiatric hours available weekly per 1,000 students on college campuses is 4.0. At USF Tampa, meeting that standard would mean providing 152 psychiatric hours per week versus the 52 hours we currently offer. At this time, about 17% of Counseling Center clients are referred for psychiatric evaluation (up from 12% in 2004); moreover, about 25% of Counseling Center clients are on psychiatric medications (up from 20% in 2003, 17% in 2000, 9% in 1994). Our request for 40 additional psychiatric hours per week increases the available hours to 92 making significant progress toward meeting the increasing need for this service at USF.

Student Health Practitioners The Medical Group Management Association (MGMA) productivity target for practitioners in highly efficient group practices is about 4,400 visits per FTE per year. Current practitioner staffing of 8.2 at SHS yields a productivity target of 5,550; consequently, SHS is currently well beyond its maximum predicted service capacity. Adding 1.5 FTE practitioners will reduce the productivity target to about 4,690 bringing us closer to the maximum service capacity target. Although that target still exceeds the service capacity standard, it will help SHS reduce wait times for clinic services. Student Health Mid-Level Provider (1.0 FTE with a sports medicine specialty). This position contributes to reducing the amount by which SHS exceeds the maximum predicted service capacity. It also adds an important competency to the team of practitioners at SHS. None of the current SHS practitioners specialize in the treatment of sports and exercise related injuries. The need for this expertise is evident from these data:

• 275,000 participants use the Campus Recreation Center annually • 7,435 students participate in the intramural program • 13,010 participants engage in Riverside Park activities • 28,000 people participate in group fitness activities • 2,150 students participate in sports clubs

Adding a full time practitioner with sports medicine expertise to the practitioner group at SHS provides internal expertise to the group to provide the best treatment possible for this significant subset of injuries routinely seen in the SHS clinic. Student Health Physician (0.50 FTE). This position contributes to reducing the amount by which SHS exceeds the maximum predicted service capacity. With this hire, SHS can increase staffing between 10:00 a.m. and 2:00 p.m. specifically to reduce wait times during the highest period of demand each day. Student Health Medical Assistants By employing 3.0 FTE Medical Assistants, SHS can adopt a more efficient service delivery model. The new model reduces initial time spent in the waiting room by expediting the movement of patients through the initial steps of a clinic visit and into exam rooms. The work that medical assistants will perform in the new model presently is spread among nurses and practitioners taking time away from primary duties. The new model makes available more nursing and practitioner time for one-on-one contact with patients. Students will spend less time in the waiting room, more contact time with nurses and practitioners, and overall less time in the clinic each visit. The addition of medical assistants to the SHS team is a key component of our strategy to improve staffing and efficiency to the point where we can operate below our maximum predicted service capacity. CONCLUSION The effect of increasing the Health Fee in only seven of the last 20 years can be seen by comparing the demand for services that the Counseling Center and Student Health Services experience each year against applicable standards. The Counseling Center’s staff to student ratio is about 1:4040 compared with a national average of about 1:1700. SHS practitioners exceed the maximum predicted service capacity of 4,400 visits annually per FTE by each handling about 5,550 visits annually. The Health Fee increase requested above will help us make our services more readily available to students and also reduce our unfavorable variances when compared to national standards.

SHS CC Total % SHS CC Total % SHS CC Total %

Sources of Funding:

Local Fee Revenue (Health Fee) 4,263,950 1,180,480 5,444,430 83.7% 4,800,711 877,801 5,678,512 84.4% 5,347,675 925,108 6,272,783 84.8%Auxiliary Revenue ‐ Clinical Services 1,040,123 ‐ 1,040,123 16.0% 1,024,414 ‐ 1,024,414 15.2% 1,104,657 ‐ 1,104,657 14.9%E&G Funding ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Foundation Revenue/donations/gifts ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Miscellaneous Income 20,541 ‐ 20,541 0.3% 25,169 ‐ 25,169 0.4% 18,252 ‐ 18,252 0.2%

Total Sources of Funding 5,324,614 1,180,480 6,505,094 5,850,294 877,801 6,728,095 6,470,584 925,108 7,395,692

Uses of Funding:

Salary 3,256,888 603,900 3,860,788 53.3% 3,266,160 654,158 3,920,318 56.7% 3,188,161 690,638 3,878,799 55.7%Fringe 858,422 140,129 998,551 13.8% 934,662 157,956 1,092,618 15.8% 934,320 169,264 1,103,584 15.9% Total Salaried Expenses 4,115,310 744,029 4,859,339 67.1% 4,200,822 812,114 5,012,936 72.5% 4,122,481 859,902 4,982,383 71.6%OPS 277,295 21,744 299,039 4.1% 329,120 15,140 344,260 5.0% 343,677 13,215 356,892 5.1% Total Payroll Expenses 4,392,605 765,773 5,158,378 71.2% 4,529,942 827,254 5,357,196 77.5% 4,466,158 873,117 5,339,275 76.7%Travel 28,885 ‐ 28,885 0.4% 17,923 ‐ 17,923 0.3% 10,758 ‐ 10,758 0.2%Telephone & Telecommunications 47,160 ‐ 47,160 0.7% 50,692 ‐ 50,692 0.7% 54,292 ‐ 54,292 0.8%Contractual Services 105,683 ‐ 105,683 1.5% 121,683 ‐ 121,683 1.8% 137,210 ‐ 137,210 2.0%Rental Space 53,210 ‐ 53,210 0.7% 60,968 ‐ 60,968 0.9% 64,902 ‐ 64,902 0.9%Postage & Shipping 7,527 ‐ 7,527 0.1% 7,013 ‐ 7,013 0.1% 11,003 ‐ 11,003 0.2%Printing & Duplicating 4,406 ‐ 4,406 0.1% 10,583 ‐ 10,583 0.2% 15,597 ‐ 15,597 0.2%Library Resources 521 ‐ 521 0.0% 1,519 ‐ 1,519 0.0% 1,718 ‐ 1,718 0.0%Materials, Supplies & Equipment ~~~~ ~~~~ ~~~~ ~~~~ ~~~~ ~~~~ ~~~~ ~~~~ ~~~~ Computer Related 25,179 ‐ 25,179 0.3% 12,695 ‐ 12,695 0.2% 44,126 ‐ 44,126 0.6% Medical & Clinical 528,721 ‐ 528,721 7.3% 572,841 ‐ 572,841 8.3% 529,452 ‐ 529,452 7.6% Laboratory & Research 23,730 ‐ 23,730 0.3% 22,462 ‐ 22,462 0.3% 16,425 ‐ 16,425 0.2% Other 30,353 ‐ 30,353 0.4% 37,442 ‐ 37,442 0.5% 49,183 ‐ 49,183 0.7% Total Materials, Supplies, Etc 607,983 ‐ 607,983 8.4% 645,440 ‐ 645,440 9.3% 639,186 ‐ 639,186 9.2%Utilities, Waste & Fuel 53,581 ‐ 53,581 0.7% 48,108 ‐ 48,108 0.7% 47,980 ‐ 47,980 0.7%Plant Operations & Maintenance 39,855 ‐ 39,855 0.6% 31,294 ‐ 31,294 0.5% 50,128 ‐ 50,128 0.7%Miscellaneous Expenses 4,868 ‐ 4,868 0.1% 1,896 ‐ 1,896 0.0% 8,118 ‐ 8,118 0.1%Other Capital Outlay 170,942 ‐ 170,942 2.4% 106,517 ‐ 106,517 1.5% 59,452 ‐ 59,452 0.9%Write Off Bad Debts 40,150 ‐ 40,150 0.6% 16,808 ‐ 16,808 0.2% (24,201) ‐ (24,201) ‐0.3%Overhead Transfers 505,344 42,756 548,100 7.6% 388,104 50,547 438,651 6.3% 492,020 51,991 544,011 7.8%Prior Years Salary/Fringe Expense ‐ 371,951 371,951 5.1% ‐ ‐ ‐ 0.0% ‐ ‐ ‐ 0.0%

Total Uses of Funding 6,062,720 1,180,480 7,243,200 6,038,490 877,801 6,916,291 6,034,321 925,108 6,959,429

University of South Florida

Comparative Statement of Sources and Uses of Unrestricted FundsFor Fiscal Years 2005‐06, 2006‐07 and 2007‐08

Student Health Services (SHS) and Counseling Center (CC)

~ ~ ~ ~ ~ 2005‐2006 Actuals ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2006‐2007 Actuals ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 2007‐2008 Actuals ~ ~ ~ ~ ~

Minutes from the A&S, Athletic and SHS Fee Committee Meeting

September 15, 2008 ADM 151 Conference Room

Members in Attendance- Chair, Ms. Joanne Strobbe Ms. Dorie Paine (staff) Dr. Bill Young (faculty) Tom King (student) Juan Carlos Soltero (student) Frank Malatesta (student) Observers- Fair Vickers, Director, Student Affairs Eric Reiter, SG Business Manager Brett Huebner, Athletics Harold Bower, Director, SHS Greg Morgan, Student Body President Gary Manka, SG Advisor Harrison Reid (Oracle Reporter) Absent- Merrill Dickey (staff) Ms. Strobbe called the meeting to order at 1:00 pm. Introductions were made of guests and committee members. Ms. Strobbe reviewed the charge of the committee stating that the committee was to “Identify student services, activities, programs, and needs on the Tampa Campus. Make recommendations as to increases to the Activity and Service, Athletic and Health fees on the Tampa campus that would support those activities, programs and needs.” Ms. Strobbe provided a history (and copies) of Florida Statute 1009.24 as it relates to the increase of local fees (Athletics, Activity and Service and Student Health Fees). The committee is comprised of three students (appointed by the President of SG), three staff (appointed by the President of the University or her designee) and a chair (dually appointed by the President of SG and the University). A Fee Cap Analysis form was distributed and an explanation was provided that fees can be increased up to the 40% of tuition with a 5% increased capped each year. Although the potential for the increase could be up to $3.33 with the 40% tuition threshold, we are limited to a $1.47 increase due to the 5% cap. The estimated revenue that the fee could generate this year equals approximately $1.3 million dollars. Fee information, both current and historical, for all local fees at USF and SUS institutions was also distributed and discussed. There was discussion about the varying fees at the different SUS institutions and how the sources and uses of the fees at each institution varied.

Distribution methodologies were discussed, ranging from splitting the fee equally among the three entities to splitting half equally and distributing the balance on a discretionary basis, to distributing all of the available increase on a discretionary basis. Pros and cons were discussed about each type of methodology as it related to cost of living increases, special projects, ease in decision making, and fairness. Several members wanted to hear the presentations prior to making a decision about the methodology. Splitting the available amount evenly does not consider need or the other funding available to meet those needs. These are things that need to be considered when making the allocations and setting priorities. Further, making the requests helps areas document needs that may be utilized in other arenas. A request was made to the departments that only real needs be requested instead of just asking for the entire amount available. Greg Morgan asked if pending Capital Improvement Trust Funded projects could be considered when making the local fee increase requests and recommendations. He noted that there were approximately $14 million in building projects pending between Athletics and Campus Recreation. Once those building projects are complete, it seems reasonable to expect additional or increased operating expenses that will need to be funded from the local fees. Bill Young also asked the departments to consider including any issues or projects related to Diversity in the presentations. Ms. Strobbe confirmed with the committee that they would like to hear all of the presentations prior to making a decision related to distribution methodology. They all agreed. She announced the plans for the next meeting on September 29th would be to hear each of the presentations and discuss the presentations if time allowed. Further, she confirmed who would be making each presentation and the order of the presentations (Athletics, Student Health Svc and Activity and Service Fee). Final deliberations would be held on September 30th from 3:30-5. Afterwards, the committee would make a recommendation to the President, who, in consultation with the SG President, would make a recommendation to the Board of Trustees on October 16th, 2008. The meeting was adjourned at 1:45 pm.



Members in Attendance- Chair, Ms. Joanne Strobbe Ms. Dorie Paine (staff) Dr. Bill Young (faculty) Merrell Dickey (staff) Tom King (student) Frank Malatesta (student) Observers- Fair Vickers, Director, Student Affairs Eric Reiter, SG Business Manager Mr. Jerry Trotter, SG Senate Pro Tempore Brett Huebner, Athletics Dr. Egilda Terenzi, SHS Dr. Dale Hicks, Counseling Center Harold Bower, Director, SHS Greg Morgan, Student Body President Gary Manka, SG Advisor Harrison Reid (Oracle Reporter) Absent- Juan Carlos Soltero (student) Ms. Strobbe called the meeting to order at 1:05 pm. Ms. Strobbe summarized a brief history of the charge of the committee and what had occurred at the first meeting. She indicated that three presentations would be made today prior to deliberations. She plans to meet with President Genshaft on October 1st to present the recommendations of the committee. Minutes of the meeting last week will be distributed later in the meeting today and the minutes of the meeting for today will be distributed tomorrow so that everyone can vote on the minutes. A motion was made and seconded to have Athletics make the first presentation. Brett Huebner, Associate Director for Business in Athletics was here to make the presentation. Brett indicated that Doug Woolard, Athletic Director, would like to be here today but could not attend. Last year, Athletics requested nearly $1.00 per credit hour. This year the request is $.94 per credit hour. Brett stated that Athletics would support a split model if the committee makes such a recommendation. Brett stated that the entire Athletics budget was between 32-33 million dollars annually. Expenses increase each year since they have joined the Big East Conference. Funding for Athletics at USF is nowhere near the other Big East schools. A review of the

comparative funding for other Big East Athletic programs indicated that USF ranked 65th in funding of the 66 BCS schools. Joann asked if the financial data included all sources of funding and Brett said that it did. Success brings higher ticket sales. The Big East involvement has helped with TV and Sponsorship revenue. Joann asked what percentage the student fee was to the entire budget and Brett stated that is was approximately 35% for last fiscal year. The percentage of student fees to the entire budget has gone down each year. Brett noted that expenses increase in proportion to program growth. Athletics has managed to balance its budget over the past three years. The new request for Athletics ($.94. per credit hour) can be broken down into two primary areas. The first is for operational needs that includes increased costs and an inflationary hedge. The second is for student athlete welfare which focuses on performance on the field and graduation rate success. The new Wellness Center funded by Capital Improvement Trust Funds (CITF) will include a nutrition center (student dining hall) that will be run by Athletics. The labor, utilities and service contracts are projected to increase costs. The anticipated costs to run this facility, estimated to be 25,000 square feet at an average of $6.00 per square foot are $150,000 per year. The building is expected to come on line in 09/10. The group discussed if food service would be provided by Aramark as they have the campus food service contract. However, there are exceptions to the contract and a review of the contract would need to be performed to confirm who would be managing the food service. Frank asked if Athletics would be responsible for the entire building. Brett said that he was not sure as that was yet to be determined. The next piece of the Athletic fee request was for the Herd of Thunder Band. Approximately 300 students participate in the band. Athletics supports the band by purchasing approximately $20,000 of equipment for them annually and sending them to two away games each year (includes airfare, tickets to the game, food, and hotel). Athletics spent $200,000 alone last year to send the band to El Paso. Questions were asked about other sources of funding but they could not be definitively answered as the band reports to the College of Visual and Performing Arts. Merrell asked if the request for the funding for the band would add to the current level of support that Athletics provides to the band. Brett answered that current funding may be redirected if new funding was achieved. Athletics utilizes a zero based budget funding model each year. However, if funding was provided specifically for the band, Athletics would make every attempt to ensure that funding was provided to the band. Brett continued his presentation by stating that the costs for Raymond James stadium increased each year. The charge to Athletics is based on attendance and as attendance increases, so does the cost. Athletics pays approximately $115,000 per game in rent/license fees. Contractually, every year the price per game increases by $10,000. There are variable costs associated with the game including ticket surcharges. Game travel is another huge expense. Last year, Athletics spent $2.8 million dollars in team travel costs. Travel costs are anticipated to increase approximately 5% next year, or $140,000, in order to provide the same level of service.

Approximately $40,000 will be needed next year to cover additional costs for the new Athletic Training Facility. Total operational needs will be around $500,000. All expenses in Athletics are going up with the exception of equipment (due to the new agreement with Underarmour). Athletics gets no part of the concession revenue at Raymond James. Any revenue from concessions generated at the Sundome stay within Sundome, Inc., a Direct Support Organization (DSO). Student athlete welfare is the next primary area of Athletics request. This includes scholarships, grant in aid and student athletic medical insurance. Athletics is not fully funded and recruitment is limited due to the lack of funding for out of state tuition. While Athletics is in compliance with Title 9, additional funding is requested for increased level of scholarship support for women’s programs. Student medical insurance is also going up. Students are encouraged to maintain primary medical insurance on their own. Athletics picks up a secondary policy. It was noted that USF Health also contributes $2-300,000 each year for health and that student athletes have access to the Student Health Center services on campus. Joann asked if there were any more questions. Being none, a five minute break was announced. The meeting was called back to order at approximately 2:10 pm. A motion was made to have Student Health Services present next. Mr. Harold Bower (SHS), Dr. Egilda Terenzi (SHS) and Dr. Dale Hicks (CC) presented. Harold Bower indicated that this years request was a bit different than in prior years because it was for both the Student Health Center and the Counseling Center. Student Health fees have been supporting the Counseling Center for many years, but funding for the Counseling Center was not always visible in the Fee request. Clinical positions are funded by the health fee in the Counseling Center. A spreadsheet was reviewed that showed the SHS and CC funding and support. Harold noted that in fiscal year 05-06, the support looks higher than in subsequent years but that that was as a result of the timing of a transfer that was made. In actuality, the funding was fairly even over the past few years with basic cost of living increases. Harold went on to explain that auxiliary revenue was earned on a fee for service basis for services other than the basic office visit in the Student Health Service (SHS) area. However, the amount charged was generally less or a break even type charge as the philosophy is that the students already pay the health fee and the charge is to recoup costs only, not to make money. The Counseling Center (CC) does not charge for services. Bill Young gave kudos to the great work that the CC does. Any travel expenses are for conference participation or professional development. Bill Young asked if there were any plans to work with USF Clinics. Harold indicated that they already were working with the clinics and planned to increase that partnership. SHS has recently moved their IT functions to the USF Health servers for HIPAA security. In addition, SHS and USF Health are working together for credentialing providers to enable insurance billing.

The new collaboration with USF Health allows SHS to accept most major types of insurance. Blue Cross/Blue Shield is the new provider for student health insurance on campus. There is an anticipated increase in the demand for services but that increase is difficult to measure at this time. SHS has broken their request down into two proposals. The first is based on a split basis whereby one half of the maximum local fee increase is divided evenly among A&S, Athletics and Health and the remaining half is allocated based on proposals. The total amount for this proposal is $.43 per credit hour plus 1/3 of the half). The second request is based on the maximum local fee increase being allocated based only on proposals. As the second proposal is all inclusive of the first proposal, it was reviewed first. The total amount per credit hour for this proposal is $.69 per credit hour. There is a current deficit in psychiatric hours offered to students. As a result, the CC needs both Psychiatrists and Psychologists to fill student needs. Psychiatrists focus primarily on the issuance of medications and Psychologists focus on counseling and therapy. It was noted that the Psychiatrist was a medical doctor with a specialization in psychiatry. Four offices are currently available in the CC due to the recent move of the Learn Program to Academic Affairs. A question was posed as to whether these hires were USF employees and the answer was yes. It was also noted that with the new residential requirement going into effect next year, the anticipated demand for services would increase. The addition of three medical assistants would add to the efficiency of operations in SHS and allow SHS to see more patients in less time. Requests were also made for a general physician (part time) and a physician’s assistant that specialized in sports medicine. These additional staff members would add to the efficiency of the services provided to students as well as serving as a resource for other staff. SHS noted that they will be expanding hours of operations and adding appointment times to their scheduling. Additional work will be related to appointment setting, which Dr. the patient should see, and medical billing. They are attempting to pull best practices from commercial operations into SHS while remaining a student-centered clinic. A pharmacy, operated by SHS, will be opening soon in the Marshall Student Center. MD’s will no longer need to do physician dispensing and as a result, will be able to see more students. SHS is utilizing their reserves for start up costs and expect that the pharmacy will be self sustaining thereafter. Staff can also use the Pharmacy and all forms of insurance will be accepted. Approximately 30% of students are uninsured. The services of SHS may be their only resource. Flu shots are also offered to faculty and staff. Bill Young acknowledged the good work performed by SHS staff.

A question arose about the Avian flu concern. Dr. Terenzi noted that there was a non specific emergency plan in place for any novel virus that would cover the Avian flu. Harold then went over the Option 1 request whereby half of the fee would be split three ways. The remainder of the request for SHS that would be allocated based on proposals would be $.43 for a CC Psychiatrist, CC Psychologist and a Student Health Practitioner (specializing in Sports Medicine). Joann asked if there were any further questions. There were none. Eric Reiter, Gary Manka and Jerry Trotter came forward to present the Activity and Service fee request. Joann asked if a reintroduction of members could be made. Jerry stated that the A&S fee request was aligned with the USF Strategic Plan focusing on community engagement and student success. The A&S request ($1.13 per credit hour) included funding for the Center for Student Involvement, increased operational costs for the Marshall Student Center, Campus Recreation, and student success and engagement. Last year, requests and needs for A&S funding exceeded available amounts by $1.5 million. Several programs are needed to enhance the student experience and residential requirement including…late night programming, non alcohol programming, commuter student programming, and outreach to non traditional and traditional students. In addition, the expenses for the Marshall Student Center far exceeded projections especially as they relate to utilities. Security in a building so large is also a need and concern. Dorie asked if the funding here would guarantee that ASRC (the Activity and Service Recommendation Committee) would allocate the funding in the same manner. Jerry answered no, however these are current priorities and these request focus on actual needs. Greg mentioned that if these documents were sent to ASRC, they will heavily consider funding these initiatives as several members on this committee were also members of ASRC. Joann noticed that the A&S request did not ask for any funding for the Nutrition/Wellness Center. Jerry felt that it was premature to ask for funding for this center as it was not anticipated to open until 2010-011. He noted that no decisions had been made with regard to the size or design of the building and what square footage would be assigned to which department. Brett indicated that he would be willing to give up the funding request for the Nutrition Center ($110K) as well if the building was not going to be completed. Bill Young noted that several other student constituencies needed attention including, freshman, transfer and graduate/ upper level classmates that took classes at night. Many offices close at 5:00 pm and services to students (such as Academic Advising, Veterans Services, Career Counseling, Admissions, and Planning and Placement) were not available. Discussions about offering these services, after hours, in the Marshall Student Center were considered. It was noted that the Graduate Student Association has an office in the MSC.

The next request is for the renovation of the Andros pool for Campus Recreation. There was discussion about whether CITF funding could be utilized instead. Further, there were discussions about whether the pool would even be there in a few years. Tom asked if SG could state the priorities in the request. Eric indicated that he would support Option 1 whereby half of the available fee would be split three ways (between Athletics, A&S and Health) and the remainder be allocated by the committee. Jerry indicated that he would ask the committee to determine the priority of the requests. Joann asked if there were any further questions. Being none, a five minute break was announced. The meeting was called back to order at 3:30 pm. Brett summarized his requests and noted that he would like to continue to increase service to students. When asked about priorities, he stated that he would not prioritize operating expenses. They will happen regardless of priorities due to operational and inflationary increases. He stated that the Title 9 needs support and then, the Band. Joann distributed the Sept. 15th minutes and briefly went over the content. She noted that they would be distributed electronically and voted upon at the next meeting. She noted that the total requests equaled $2.47 per credit hour, for in excess of the $1.47 per credit hour available. She asked the committee if they would like to determine, in total, the dollar amount to distribute this year. Frank made a motion to distribute the full $1.47 allowable. Bill seconded the motion. A vote was taken and unanimously approved. Joann asked if the committee would like to discuss the allocation methodology. Bill suggested that the methodology should be discussed at tomorrows meeting and all seemed to agree. Joann asked the committee members to come prepared with their recommendations and proposals. The meeting was adjourned at 3:45 pm.



Members in Attendance- Chair, Ms. Joanne Strobbe Ms. Dorie Paine (staff) Dr. Bill Young (faculty) Merrell Dickey (staff) Tom King (student) Frank Malatesta (student) Juan Carlos Soltero (student) Observers- Fair Vickers, Director, Student Affairs Brett Huebner, Athletics Harold Bower, Director, SHS Greg Morgan, Student Body President Gary Manka, SG Advisor Harrison Reid (Oracle Reporter) Absent- None Ms. Strobbe called the meeting to order at 3:35 pm. Ms. Strobbe noted for the record that all members of the committee were present for this meeting. She asked for two separate motions to approve prior meeting minutes. The minutes for the September 15th meeting were approved as written. The minutes for the September 29th meeting were discussed and several revisions were presented and approved. The revised minutes for the September 29th meeting were approved. Ms. Strobbe said that Fair’s had met with the General Counsel’s office and their representative had suggested that three separate motions (one for each fee increase) be made and voted upon. Tom asked if the committee could open discussions regarding the Student Health proposal. Juan felt that SHS was a priority and recommended the entire amount requested ($.69) be allocated to SHS. Tom said that the comparative ratios really caught his attention. Joann asked for comments. Bill suggested that 1/3 of the available fee increase ($.49) should go to SHS but wanted to discuss the other requests prior to making a final decision. Merrell noted that SHS first request was $.43 and that they have not received an increase in 13 out of the past 20 years. There was discussion about the importance of all of the personnel needs in Counseling and SHS. Tom noted that SHS is the only department (out of the three receiving local fees) that does not have a flat fee and that the fee received by SHS is lower than any of the other current fees. He has heard many student complaints about the wait time at SHS that need to be addressed.

Joann summarized that fee increases discussed for SHS currently ranged from $.43 to $.49 to $.69. She suggested that other proposals be discussed before finalizing the SHS fee recommendation. Tom said that he thought that the scholarships in the Athletic request were important to fund. Frank indicated that Athletics provides lots of services and it is difficult to put an increase into a particular line item. In light of the $.98 increase last year, Frank recommended a $.25 - $.30 increase for Athletics for cost of living expenses. Joann stated that Athletics will attract students and bring national attention to USF. She encouraged the group to consider a 1/3 allocation to Athletics. Bill’s research indicates that once a school gets a football program, it is a priority and the entire institution benefits. Bill also suggested a 1/3 allocation to Athletics. Dorie suggests that Athletics has the best opportunity to raise funds from other sources (fundraising, etc.). Discussion from all related to comparison with other schools. All areas are in need of funding. Merrell agreed that Athletics could raise funds easier than a department such as SHS and perhaps the committee should focus on allocating funds to areas that cannot raise funds in other places. The A&S request was considered next. Bull suggested that the Marshall Student Center and their utility needs are real and here now and should be allowed. Tom suggested that the CSI request should be considered in ASRC, not here. Therefore, he did not want to vote on the $.35 increase. Merrell also voiced support for the Marshall Student Center. He differentiated the importance of maintaining a current building versus adding new projects such as CSI. Dorie has concerns over funding the Andros pool renovation considering it may not be here in a few years with upcoming building projects. Tom said that the equipment requests from Campus Recreation are needed. However, he admitted that the Marshall Student Center needed to be funded first. Merrell said that Development officers may be able to find donors who will provide equipment for Campus Recreation. Three proposals were presented and discussed- Proposal 1 Proposal 2 Proposal 3 $ % $ % $ % SHS .69 47% .59 40% .58 40% A&S .52 35% .52 35% .45 30% Athletics .26 18% .36 25% .44 30% Totals 1.47 100% 1.47 100% 1.47 100% Joann noted that the increase for SHS fees were the highest in all of the proposals. It was also noted that $.26 for Athletics could be used to cover scholarships and increased costs. The question was raised as to how Athletics would use the $.44 allocation in Proposal 3. Joann and Bill explained that many areas do all source budgeting and it is unrealistic to think that we could like item budget allocations. We can only make recommendations. It

was mentioned again that SHS did not receive an allocation last year at all or for 13 of the past 20 years. Bill agreed that SHS should receive more. The financial statements of Athletics were discussed as well as their ability to fundraise. Joann noted that SHS will increase their medical billing revenues when they are able to bill insurance companies. Tom noted that 85% of SHS expenses are fee based while 35% of Athletics revenue was fee based. Bill made a motion to approve Proposal 3. There was no second. Merrell made a motion to approve Proposal 2. There was no second. Juan made a motion to approve Proposal 1. Tom seconded the motion. Joann asked for discussion. Bill indicated that he would not approve that proposal. A vote was taken. Four approved Proposal 1, 2 opposed Proposal 1. It was brought to the attention of the committee that we would need to vote on the fees individually. So, Joann asked for a motion to approve the increase of A&S fees by $.52. Frank made the motion, Tom seconded the motion. A vote was rendered with 4 for, two against. Joann asked for a motion to approve the increase of SHS fees by $.69. Dorie made the motion, Tom seconded the motion. A vote was rendered with 4 for, two against. Joann asked for a motion to approve the increase of Athletic fees by $.26. Juan made the motion, Tom seconded the motion. A vote was rendered with 4 for, two against. Joann said that she would take the recommendations of the committee to the President. A motion to adjourn the meeting was made and seconded. The meeting was adjourned at 4:25. The meeting was adjourned at 3:45 pm.